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SEBASTIAN
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, JULY 13, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McPartlan called the regular meeting to order at 6:00 p.m.
2. Pastor Todd Thomas from the Sebastian Christian Church gave the invocation.
3. The Pledge of Allegiance was recited.
4. ROLL CALL
Council Present:
Mayor Bob McPartlan
Vice Mayor Jerome Adams (afrived 6:11)
Council Member Andrea Coy
Council Member Jim Hill
Excused Absence:
Council Member Richard Gillmor
City Staff Present:
City Manager Joe Griffin
City Attorney Robert Ginsburg
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
Asst. Admin. Services Director Cynthia Watson
Airport Director Scott Baker
Police Chief Michelle Morris
Community Development Director Marissa Moore
Planner Dorri Bosworth
5. AGENDA MODIFICATIONS - None
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
16.119 A. Proclamation — Treasure Coast Waterwav Cleanup Week — July 17-23. 2016 —
of Operations Michele Miller
Past President Steve Haigis accepted the proclamation from Mayor McPartlan.
16.120 B. Sebastian Municipal Golf Course 5" Annual Michael Nichols Memorial Golf
Tournament Donation to American Cancer Society
The City Manager announced the donation given to the American Cancer Society.
Regular City Council Meeting
July 13, 2016
Page Two
C. Brief Announcements
Christmas in July — Shop with a Cop Benefit — July 23 — Riverview Park 10 am — 2 pm
Mayor McPartlan announced the Shop with a Cop event and Ms. Coy invited anyone
interested to make donations at the Police Department.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes — June 22, 2016 Regular City Council Meeting
16.026 B. November 8, 2016 General Election Report (Transmittal, Schedules)
14.048116.121 C. Resolution No. R-16-15 — Approve FDOT Supplemental JPA for Supplemental
Funding for the Hangar C Project (Transmittal, R-16-15, JPA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION TO PROVIDE SUPPLEMENTAL FUNDING FOR THE
CONSTRUCTION OF HANGAR "C" AT THE SEBASTIAN MUNICIPAL AIRPORT;
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
15.190116.122 D. Resolution No. R-16-16 — Approve FDOT Supplemental JPA for AWOS III -T
Purchase (Transmittal, R-16-16, JPA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION TO PROVIDE FUNDING FOR THE PURCHASE AND INSTALLATION
OF AN AWOS III -T AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR
CONFLICT; PROVIDING FOR EFFECTIVE DATE.
16.123 E. Approve FY16/17 Edward Byrne Memorial Justice Assistance Grant Allocation for
the Purchase of Police Department Equipment (Transmittal, Notice, Certificate,
Letter)
16.124 F. Resolution No. R-16-17 — Partial Abandonment of Easement -136 Hinchman Avenue
(Transmittal, R-16-17, Application, Map, Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 17, BLOCK 445, SEBASTIAN
HIGHLANDS UNIT 17; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR
RECORDING; PROVIDING FOR AN EFFECTIVE DATE.
16.125 G. Award the Contract for a Metal Roof and Storm Shutters at the Golf Course
Clubhouse to De La Hoz Builders, Inc. in the Amount of $61,556 (Transmittal, Bid
Tab, Agreement)
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Regular City Council Meeting
July 13, 2016
Page Three
16.126 H. Authorize the Purchase of One Vermeer Brush Chipper from Vermeer Southeast
Orlando Under the Florida Sheriff's Association Contract #15-13-0904 in the Amount
of $60,872 (Transmittal, Quote)
16.127 I. Authorize the Purchase of One John Deere Tractor (Model 5100e) from Deere &
Company Under State of Florida Contract #21100000-15-1 in the Amount of
$52,348.20 with Surplus Trade -In Value of $7,900.00 (Transmittal, Quote, Contract)
MOTION by Ms. Coy and SECOND by Mr. Hill to approve consent agenda items A -I.
Roll call: Ayes: Coy, Hill, McPartlan Nays: None (Absent: Adams, Gillmor) Motion carried
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
16.038 A. Natural Resources Board
Interview, Unless Waived, Submit Nominations for Three Expired Regular
Member Positions — Term to Expire July 1, 2019
ii. If Necessary, Interview, Unless Waived, Submit Nominations for Alternate
Member Position
Ms. Coy recommended that Mr. Clifton and Mr. Gordian serve another term, Ms. Lucier
move up to the vacant regular member position, and Mr. Krull fill the vacant alternate
member position. There was no objection from Council.
9. PUBLIC HEARINGS
16.104 A. Second Reading and Public Hearing of Ordinance No. 0-16-02 Solicitations
(Transmittal, 0-16-02)
6:95 pm
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA;
PROHIBITING SOLICITATIONS, SELLING AND DISTRIBUTING TO MOTOR VEHICLES AT
SPECIFIED INTERSECTIONS; PROVIDING LEGISLATIVE FINDINGS; REPEALING
CONFLICTING PROVISIONS; PROVIDING SEVERABILITY, CODIFICATION AND AN
EFFECTIVE DATE.
The City Attorney read the title of Ordinance No. 0-16-02 and Mayor McPartlan opened the
public hearing at 6:09 p.m. There was no public input.
Ms. Coy asked if the intersection at CR510 and CR512 was included if it is in the City's limit.
Chief Morris said the corner where Publix was located was in the City's limit. The City
Attorney confirmed the Publix corner could be included. The City Manager recommended
approval.
MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve Ordinance No. 0-16-02
with the inclusion of the corner of CR510 and CR512 within the boundaries of the City.
Roll call: Ayes: Coy, Hill, McPartlan, Adams Nays: None (Absent: Gillmor) Motion carried
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Regular City Council Meeting
July 13, 2016
Page Four
16.030 B. Second Reading and Public Hearing of Ordinance No. 0-16-04 — Charter
Amendment — Amend Section 2.05 (0-16-04)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE
PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN THE
QUESTION OF WHETHER TO AMEND SECTION 2.05 OF THE CITY CHARTER BY
INCREASING THE COMPENSATION FOR THE MAYOR, VICE -MAYOR AND CITY
COUNCILMEMBERS AND BY REQUIRING THAT ANY PAYMENTS FOR EXPENSES BE
LIMITED TO REIMBURSEMENT OF ACTUAL EXPENSES INCURRED; PROVIDING
BALLOT LANGUAGE AND AN EFFECTIVE DATE.
The City Attorney read the title and Mayor McPartlan opened the public hearing at
6:15 p.m.
Ben Hocker, Sebastian, noted the wording of the stipend is changing and asked if
the City is legally covered by giving Council that money and is this admitting it was
an error. Mayor McPartlan said the stipend came about many years ago, it will now
be included in the salaries. Ms. Coy said it wasn't a mistake and will now on the
November ballot.
MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve Ordinance No.
0-16-04.
Mr. Hill said he was concerned with the appearance of adding the stipend in which
cleans up that the salaries are $600 and this opens up the potential for abuse in that
there could be some fairly large expenditures (as there was in the past) which is why
the stipend was put into place. He would not be supporting this.
Roll call: Ayes: McPartlan, Adams, Coy Nays: Hill (Absent: Gillmor) Motion carried
10. UNFINISHED BUSINESS
16.030 A. First Reading of Ordinance No. 0-16-03 — Charter Amendment — Amend Section
2.03 & 4.12 — Set Public Hearing (Transmittal, 0-16-03)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE
PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN THE
QUESTION OF WHETHER TO AMEND SECTION 2.03, AND SECTION 4.12(a) OF THE
CITY CHARTER BY CONDUCTING ELECTIONS IN EVEN NUMBERED YEARS AND
PROVIDING FOUR-YEAR TERMS FOR CITY COUNCIL MEMBERS; PROVIDING BALLOT
LANGUAGE AND AN EFFECTIVE DATE.
The City Attorney read the title. Mayor McPartlan explained this was recommended by the
Charter Review Committee even though it failed on the ballot five years ago.
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Regular City Council Meeting
July 13, 2016
Page Five
Ben Hocker, Sebastian, noted there will still be an election in 2017 and asked whose terms
would be extended. The City Attorney there would not be any extensions. Mr. Hocker
asked if Council would consider a two term limit. Mayor McPartlan said each election is a
term limit where people can make a change. Ms. Coy added this was discussed by the
Committee and she agreed with the Mayor in that people can vote individuals out.
Mayor McPartlan stated this will also be on the November ballot for the voters to decide
whether Council should hold two or four year terms.
MOTION by Ms. Coy and SECOND by Mayor McPartlan to pass Ordinance No. 0-16-03 on
first reading and set the public hearing for August 10th, 2016.
Mr. Hill explained he would not be supporting this; voters indicated they did not want four
year terms five years ago and they were correct in their thinking.
Roll call: Ayes: Adams, Coy, McPartlan Nays: Hill (Absent: Gillmor) Motion carried
16.065 B. First Reading Ordinance No. 0-16-05 Sign Regulations — Set Public Hearing (City
Attorney Transmittal, 0-16-05, Analysis)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
RELATING TO SIGNS; REPEALING SECTION 54-3-16.1 OF ARTICLE XVI OF THE LAND
DEVELOPMENT CODE AND ENACTING A NEW SECTION 54-3-16.1 PROVIDING THE
PURPOSE, INTENT AND SCOPE OF THE SIGN REGULATIONS; AMENDING SECTION
54-3-16.3 RELATING TO EXEMPT SIGNS; AMENDING SECTION 54-3-16.5 RELATING TO
PERMITTED SIGNS; AMENDING SECTION 54-5-22.2 OF ARTICLE XXII OF THE LAND
DEVELOPMENT CODE RELATING TO DEFINITIONS; ENACTING SECTION 54-3-16.9
RELATING TO SUBSTITUTION AND SEVERABILITY; PROVIDING FOR CONFLICT,
CODIFICATION AND AN EFFECTIVE DATE.
The City Attorney read the title of Ordinance No. 0-16-05. He stated the Supreme Court
case invalidated parts of sign codes across the United States; this was a procedural, non -
substantive proposed amendment to have a legal sign code.
He went over the five main amendments:
The first section amends intent, purpose, and scope to give weight to
legislative findings; he deleted the regulations regarding special event
signs, political signs, and civic event signs because those must be read
and are protected under the First Amendment.
He changed a number of the definitions so individuals will not have to
read the sign to determine what kind of sign it is. He added a substitution
provision and a lengthy severability provision to underscore the intent of
City Council.
He said it is true political signs must be read but they are temporary signs that can't be
treated like temporary signs because of the time frame. Some of the time frames for
temporary signs in the City's code include 10 days, 3 times a year which doesn't fit political
signs. He is suggesting that political signs stay permitted from the time of qualifying until the
election which would be favored by the Court because this exception has an identified time
frame.
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Regular City Council Meeting
July 13, 2016
Page Six
He said the second reading would be August 10th; signs and the First Amendment have had
lengthy history in the federal courts; it is hard to tell what the Supreme Court Justices will do
next because they were split on their ruling. He thanked Planner Dorri Bosworth for her help
with the ordinance. Mayor McPartlan thanked him for his pain staking efforts in re -doing
these regulations.
Ms. Coy asked where the restriction on size is noted. The City Attorney explained the stars
or ellipses reflect material that stays in for example on page 170. He offered to provide the
whole code for the second reading and the evaluation sheet prepared by former Senior
Planner Jan King. He pointed out that they will see different types of signs were permitted
to address different types of issues over the years which will be hard to stand before a
federal judge and defend.
MOTION by Ms. Coy and SECOND by Mr. Hill to approve Ordinance No. 0-16-05 with the
second reading on August 10th.
Roll call: Ayes: McPartlan, Adams, Coy, Hill Nays: None (Absent: Gillmor) Motion carried
11. PUBLIC INPUT
Andrea Ring announced that she was elected chair of the Natural Resources Board.
12. NEW BUSINESS
16.008 A. Approve Proposed (Maximum) MillaQe Rate for Submission of DR420 to Property
Appraiser (Transmittal, Forms DR -420, DR-420TIF, DR-420MM-P, PowerPoint
Presentation)
The City Manager stated the City is required to send the proposed maximum millage with
the time, place, and date of the public hearing to the Property Appraiser.
6:52 pm
The Administrative Services Director invited Council to ask any questions they might have
regarding the general fund and asked them to skip to slide 17/page 203 where he said the
taxable value of properties increased 7.54% from last year.
He explained the difference between the two options (rolled back rate of 3.6700 or the same
millage of 3.8556) presented on slide 18 would be a 5.06% increase. He pointed out that
85% of the taxable values are residential properties which make up 40% of the total tax
proceeds.
He said the budget has been drafted using the 3.8556 millage rate which can be increased
or decreased after tonight; but an increase would be a significant expense for the City to
notify all property owners by first class mail.
Citizens Budget Review Advisory Board Chairman Ed Herlihy gave a PowerPoint
presentation outlining the Board's recommendation to keep the millage rate at 3.8556
reminding them they could go lower. (See attached).
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In response to Ms. Coy, the Administrative Services Director said the funding does include
raises for the City Manager and City Clerk, however the City Attorney is part-time
contractual. The City Manager noted this is the last meeting Sebastian has before the due
date of setting the millage unless there is a special meeting.
Mr. Hill said he found it confusing that the general fund will decrease by $75,623 yet the 5%
increase will generate $281,000. He researched what the actual increases to spending
would be and what he finds on the transmittal is disingenuous with the $200,000 for street
repaving which has been in the budget for the last two years and should already be
covered --or to say in order to get the street paving done, taxes need to be increased which
is clearly not the case. The same is with the lagoon fund.
Mr. Hill also said rolled back would increase revenues to $88,000; his research has found
that the employee health insurance and salary increase will be about $183,000, there is a
$100,000 gap which he cannot support. He said he realized that this is just setting the
maximum amount but it never goes down—it becomes the baseline so next year the rolled
back rate will still increase the spending depending on what the property values are. He
said he was willing to look at a partial rolled back rate to cover the health insurance and
salary increases.
The City Manager offered to come back with a chart of the maximum millage rate and
maybe millage rates of 3.750, 3.070, 3.67 with firmed up numbers for the health insurance,
workers compensation and salary increase. He said he did fail to look at lagoon fund and
reflect the grant funding recently awarded. He still recommended the maximum rate for
tonight and he would bring back the chart. Mayor McPartlan asked him to include 3.76 in
the chart.
Ms. Coy said she is willing to compromise but if a lower rate is submitted, their hands may
be tied. She would like to go with staff's recommendation because there might be some
things they want to do for example at Riverview Park in the next agenda item, but haven't
budgeted. She noted 5% sounds like a lot but it is only for the City's portion of the tax bill
which will be $2.80 for her homesteaded property.
Mr. Hill said he wanted to be very careful in the way the discussion goes—he was not calling
for a decrease in any single category already budgeted, in fact, he was calling for an
increase for employee pay and health insurance. He was saying that an $281,237 increase
to cover $100,000 of expenditures doesn't hurt today or last year but this will be the third
year of raising taxes. He said they should not have to increase taxes to cover expenses of
the City and he will not support setting the maximum millage knowing what will happen.
Ms. Coy said her home taxes can only increase by 3% due to state law. She said their
property taxes fell for many years and the City made it work in the hard times. She said the
history would be nice to have in the chart. She said she didn't disagree that over time the
increase would add up but she would like to discuss more baffle boxes, and some things at
Riverview Park.
MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve the maximum millage
rate of 3.8556.
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Regular City Council Meeting
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Page Eight
Vice Mayor Adams asked if Council decides to go lower, how are the residents notified. The
Administrative Service Director said their actions tonight would be on the TRIM notice.
The City Attorney clarified the definite millage rate will be declared at the budget hearings in
September.
Roll call: Ayes: Adams, Coy, McPartlan Nays: Hill (Absent: Gillmor) Motion carried
Mayor McPartlan called for a break 7:25 p.m. and upon Council's return at 7:34 p.m., all
members were present.
16.128 B. Discussion of Short Term Rentals (Transmittal, IRC Ord. 2016-006, Article)
The City Manager said the County had just passed an ordinance and at Ms. Coy's request
this was agenized to get Council's input.
Ms. Coy said the rentals are becoming a problem for some, the County has done a good job
on what can be done and she would like Council to consider enacting the County's
ordinance as its own.
Mayor McPartlan said this is a new economy with the Airbnb; there are poorer people
renting their property to make ends meet; few are ruining it for everybody; the County's
regulations such as ADA compliance might suppress some homeowners from becoming
rentals; people have the right to get roommates; and additional staff time would be needed
to do spot visits and code enforcement.
Ms. Coy said she would like regulations to be triggered because of a complaint so if
someone is renting a room it won't be problem.
Mr. Hill said they were making laws for everyone because there are some bad apples; there
are laws in place that resolve the issues such as parking in swales, loud music at night. He
suggested tweaking the nuisance ordinances would be a better way to go.
Mayor McPartlan asked the City Attorney for his input on enforcing the County's ordinance.
The City Attorney said he accepts the fact that what was enacted was the result of policy
considerations at the time. He was concerned generally speaking with the umbrella of doing
things for vacation rental purposes; he would prefer drafting it in a general expression of
what is needed rather than focus on what the state has pre-empted.
Ms. Coy said there is an ordinance on the books about having a business in the home
where the business must be invisible and this is visible when new people are coming and
going constantly. She asked the City Attorney to review the home occupational ordinance.
The City Attorney said he would prefer to tweak the ordinances that are on the books.
Mayor McPartlan said perhaps multiple parking violations could be deterred by pasting the
big orange sticker on the vehicle's window.
Regular City Council Meeting
July 13, 2016
Page Nine
Nancy Chiappinelli-Munoz, 1014 Phelps Street, said she was not opposed to homeowners
renting a room or bed and breakfast rentals but she is opposed to homes that are vacant
except for transient visitors; there is no way of knowing who is next door; the houses are
strictly hotels in residential neighborhoods. This past weekend an officer told her that if they
drive by and put their window down, they will deal with it if they hear excessive noise. She
said at 11:30 at night there are 12 plus adults jumping in the pool, drinking, shouting
obscenities and they are told no one else is complaining about it but the neighbors are snow
birds up north right now. She asked Council to ensure the safety and security of
neighborhood and for the clients that are renting the home. She noted that hotel managers
check the driver's licenses and are present to enforce any noise or destruction of property.
She invited Council members to stay at her house for a week and experience the nuisances;
if Sebastian goes on record as supporting this then the City will lose those invested in the
community.
Ms. Coy said the angle that this home business, which should be invisible, should be looked
at. Mr. Hill asked her if she wanted to eliminate vacation rentals in the City. Ms. Coy replied
she would have to think. Mr. Hill said he would not support that and maybe this is a
maximum occupancy issue. Ms. Coy said they would have to come up with good protection.
Mayor McPartlan said if there are a lot of calls to one house, the City could charge them for
so many police visits and then the landlord would be better at who they rent to. He noted
landlords and renters are rated on Airbnb; the property could become known as a nuisance
property. Ms. Coy said the fines just add up until they sell the property and the realtor will
come to ask for a fine reduction.
The City Attorney said what Council has heard tonight was a private nuisance and the
courts are open nuisance lawsuits; Council should decide at what point that becomes a
public nuisance. There are some ordinances on the books so he asked when should
government take steps and file injunction action. The City Attorney offered to consider the
point.
16.063 C. Review Procedures and Fees for Recreational Use Permits (Transmittal, R-10-15,
Code Chapter 74, 5126110 Council Minutes, 6128110 Parks & Rec Minutes, 7114110
Council Minutes)
8.02 pm
The City Manager said staff has wanted to bring this forward for some time because there
are many fee reductions, giveaways, waivers and favors happening and it is difficult to
enforce the regulation. He requested Council input to go uniformly forward after they hear
from the Community Development Director.
The Community Development Director said she has heard all kinds of requests to include
the need to increase fees to accurately cover costs, requests to reduce or waive fees,
discount long-term rentals, should we allow less than 70 people to use a facility without a
permit; and according to the current regulations any park such as Hardee Park or the Splash
Pad could be rented—should that be allowed?
Ms. Coy said Riverview Park needs a lot of attention; the recent pruning looks good and was
long overdue; she hoped they could agree that cars shouldn't be driven in the park; she
didn't think anyone other than the City sponsored events should be allowed to rent the park.
She would like to see a space to rent by the Veterans Memorial for a small price.
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Regular City Council Meeting
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Page Ten
She pointed out that non -profits have been renting the park at a discounted rate designed
for in -door facility use, making money on their items, and imposing a cost to the City of
almost $1,000 for staff time per event.
8:23 pm
Mr. Hill said while he understood what she was saying, the Craft Club and Art Club make
Sebastian special and he would be opposed to moving them and the church functions but
wouldn't be opposed to getting them to pay the City's costs such as fining a group that
would leave the park with trash to be picked up. Ms. Coy said the Craft Club requests staff
to help them and they both agreed the Club should pay as they go.
Mr. Hill said he was not aware that groups could rent the Splash Pad and wasn't sure that
should be allowed. He said he was a fan of the 5K runs but was concerned with the
disruption to businesses with so many scheduled. He suggested having the runs during
certain events but also provide alternative locations like the Stormwater Park or the Golf
Course. He has always wanted to provide an exceptional park but they are getting to point
where they are not able to offer discounts or there should be discounts for non -profits, but it
needs to be the same across the board.
The City Manager said he has made notes on their comments, he would like to meet with
staff and come back to discuss this further at the August meeting. Mayor McPartlan asked
him to include a list of what is available to rent and what isn't when he comes back. Ms. Coy
requested that bounce houses be allowed on the grassy area by the Veterans Memorial.
Ben Hocker, Sebastian, commented there was a pavilion that was going to go in but it was
stopped by the Fine Arts and Music Festival organization; there is a card club and
homeowner association that uses the Yacht Club at no charge; vendors are still parking in
the park; boats are left at the ramp on the weekend when others are trying to launch. He
suggested putting a pavilion at the Airport for the events so people can enjoy Riverview
Park. Mayor McPartlan suggested having the volunteer that runs the police boat patrol the
boat ramp.
The City Manager said he will be bringing the Art and Craft Club schedule to the next
meeting for approval contingent upon what they decide.
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS
8:30 pm The City Manager reported there has been an on-going problem with kids hitting balls over
the fence damaging property at one of the Barber Street Sports Complex fields. He was in
the process of ordering a $14,874 net to protect the homes.
He also reported that he is required to inform Council of an emergency appropriation to
repair another failed air conditioning unit in the amount of $17,673.10
15. CITY CLERK MATTERS - None
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16. CITY COUNCIL MATTERS
A. Vice Mayor Jerome Adams - None
B. Council Member Andrea Coy - None
C. Council Member Jim Hill - None
D. Mayor Bob McPartlan
Mayor McPartlan commended the City Manager and his staff for the fantastic 4"' of July
parade and fireworks show. He said due to his leadership the event was effortless.
He said given the events happening around the country, he wanted to recognize the Police
Department and Chief Morris who is out in the community and hopefully Sebastian won't
have an incident.
He said the Sebastian's Citizens Academy is a great opportunity for residents to learn about
the department which he recently nominated for a Florida League of Cities award. He
described how the Academy educates residents on the different agencies that law
enforcement interacts with and then the residents want to stay on with the Department as
volunteers.
He also noted that due to her outstanding leadership, Chief Morris has been invited to sit on
a Florida League of Cities Law Enforcement round table to discuss community matters and
policing. He said she leads a fantastic Police Department and volunteer staff.
E. Council Member Richard Gillmor - Absent
17. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at
8:36 p.m.
Approved at the July 27, 2016 gul City Council Meeting.
Mayor Bob- McPartlan
ATTEST
artette Williams MM --City Clerk
11
)16-2017 BUDGET DISCUSSIONS
• PROPOSED GENERAL FUND BUDGET
• RETIREMENT PAYBACK TO GENERAL FUND
• ROADS
• GOLF COURSE (PAYBACK FOR IRRIGATION LOAN)
• AIRPORT (PAYBACK LOANS)
• I.R. LAGOON FUNDING
• NO ALL ABOARD FLORIDA FUNDING ADDED
• PUBLIC SAFETY
• CRA ENHANCEMENT/SEWER CONNECTIVITY
• CITY STAFF CHANGES
7/13/2016
1
REVIEW OF 2016-2017 G.F BUDGET
2oI5-i6 2oi6_i�
GF REVENUE 11,587,413 11,782,1o1
GF EXPENSE 11,564,336 11,410,554
FUND BALANCE 23,077 371,547
FUND CHANGE +394,624
P— -- --
KEY ITEMS IN 2016-2017 G.F.
• BUDGETED FOR UP TO 3% PAY INCREASE
• CHANGES IN OPERATING EXPENSE
• PAYBACK OF $371,000 RETIREMENT LOAN TO G.F
RESERVE
NOTES:
• Any pay increase to be negotiated with City Unions
• Personnel savings due to retirement plan
• Increased insurance costs may increase budget
• Operating expense increases/decreases are well
documented and justified.
7/13/2016
2
OTHER ITEMS IN 2016-17 BUDGET
• ROAD REPAVING 750,000
• ROAD RECONSTRUCTION 150,000
TOTAL ROADS 400.000
• ALL ABOARD FLORIDA No Funding Added
• WORKING WATERFRONT, P3 400,000
• SEWER CONNECTIVITY 100,000
• GOLF COURSE/AIRPORT LOAN PAYBACKS
• LAGOON FUNDING IN STORMWATER BUDGET
• PUBLIC SAFETY: ADD ONE PATROL PERSON
• CITY STAFF CHANGES REDUCED COSTS
OW IS G.F INCREASE FUNDED?
• PROPERTY VALUES UP 7.54%
• 3.8556 MILLAGE, SAME AS THIS YEAR, RAISES
ADDITIONAL $259,849
• DECREASE IN PERSONNEL COSTS
• 3.8556 MILLAGE BALANCES PROPOSED 2o16-2017
BUDGET.
7/13/2016
3
THE GENERAL FUND RESERVE
• PRESENT RESERVE BALANCE $4,741,647
• $371,000 OWED FROM RETIREMENT PLAN
• FULL AMOUNT FROM RETIREMENT PLAN TO BE
REPAID FROM 2oi6-2or7 BUDGET.
• GF RESERVE TOTAL WILL BE $5,113,1
• BUDCOM ONLY RECOMMENDS "BORROWING"
FROM FUND. NO PERMANENT WITHDRAWALS.
• PAYBACKS SHOULD BE WITHIN ONE TO TWO
YEARS OF WITHDRAWAL
BUDCOM RECOMMENDATIONS
• CITY COUNCIL TENTATIVELY APPROVE 2oi6-zo17
RECOMMENDED BUDGET
• APPROVF. MAXIMI iM MIT.I.AGF. RATF. nF z_Ree6
THESE ARE RECOMMENDATIONS FROM THE
BUDGET COMMITTEE FOR THE CITY COUNCIL'S
CONSIDERATION.
MODIFIED. 71W-6
7/13/2016
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