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HomeMy WebLinkAbout07-27-2016 MinutesLPLf SEBASR 1" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, JULY 27, 2016 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the regular meeting to order at 6:00 p.m. 2. Rabbi Michael Birnholtz of the Temple Beth Shalom gave the invocation. 3. Council Member Coy led the Pledge of Allegiance. 4. ROLL CALL Council Present: Mayor Bob McPartlan Vice Mayor Jerome Adams (arrived 6.24 pm) Council Member Andrea Coy Council Member Richard Gillmor Council Member Jim Hill Staff Present: City Manager Joe Griffin City Attorney Robert Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Killgore Assistant Administrative Services Director Cynthia Watson City Engineer Frank Watanabe Airport Director Scott Baker Community Development Director Marissa Moore Planner Dom Bosworth Police Commander John Blackledge AGENDA MODIFICATIONS — None PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 16.129 A. Presentation by Florida Green Finance Authority (PACE) - Amity "Mittel' Barnard, Esq., LEED Green Associate (E -Mail Thread. R-13-06) Ms. Barnard presented a PowerPoint presentation outlining the program's new availability to homeowners. (See attached) Council had concerns with the program's direct tie to ad valorem taxes; PACE would be first in line to receive foreclosure proceeds; the City has no input on who receives the loan; and if the improvement failed and the contractor was no longer in business, the loan would still be attached to the home. Council did not support the program's expansion to homeowners. Regular City Council Meeting July 27, 2016 Page Two 16.016 B. Expression of Gratitude from the Lions Club O for Sponsoring the 0 of July Celebration (Letter) The City Manager read the letter for the benefit of the public and added his gratitude to the City employees that worked the event. C. Brief Announcements — None 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — July 13, 2016 Regular Meeting 16.130 B. Resolution No. R-16-18 - FDOT JPA for Master Plan Update (Transmittal, R-16-18, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO PROVIDE FUNDING FOR AN AIRPORT MASTER PLAN FOR THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. MOTION by Mr. Gillmor and SECOND by Ms. Coy to approve consent agenda items A and B. Roll call: Ayes: Coy, Gillmor, Hill, McPartlan Nays: None (Absent: Adams) Motion carried 8. COMMITTEE REPORTS & APPOINTMENTS — None 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 16.116 A. Resolution No. R-16-19 — FAA Airport Improvement Program Grant (Transmittal, R-16-29, Letter, Agreement, 6122116 Transmittal) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A FAA AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT TO PROVIDE FUNDING FOR THE DESIGN OF TAXIWAYS C, D & E FOR THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Manager explained this offer was less than he was expecting but staff was able to reduce the vendor's cost and recommended approval. MOTION by Mr. Hill and SECOND by Ms. Coy to approve Resolution No. R-16-19. 2 Regular City Council Meeting July 27, 2016 Page Three Mr. Gillmor noted an environmental assessment was credited to the project and asked if it was noted in the grant amount. The City Manager said it was and explained infrastructure projects are funded by the Federal Aviation Administration and economic development projects are funded by the Florida Department of Transportation; infrastructure projects require an environmental impact study which was credited to the project. Roll call: Ayes: Coy, Gillmor, Hill, McPartlan, Adams Nays: None Motion carried 16.131 B. Award Contract to Florida Site Contracting (FSC) for Tulip Drive Drainage Improvement in the Amount of $247,328.00 and Authorize the City Manager to Execute Same (Transmittal, Bid Tab, Agreement) 6:33 pm The City Manager said the Florida Site Contracting was the lowest bid and recommended approval of the bid. MOTION by Mr. Hill and SECOND by Mr. Gillmor to approve staff recommendation to award the Tulip Drive Drainage Improvement to Florida Site Contracting. Ms. Coy said this contractor that had the ditch cleaning contract last year and had some issues in Area 1 at that time. She said she was willing to approve this if the City Manager could assure her that any grievances would be corrected immediately and if they couldn't be addressed the contract would stop. Shane Berry, President of Florida Site Contracting, said he understood the concern, this contract was much simpler and there shouldn't be any issues. Mr. Hill said the City Manager would oversee the project and he looked forward to this improvement on Tulip Drive. Roll call: Ayes: Gillmor, Hill, McPartlan, Adams Nays: None Motion carried 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Jim Sunnycalb requested the fountain at Easy Street Park be altered to shine blue at night to increase awareness for autism and suggested the Parks and Recreation Committee hold a worldwide fund raiser day at the Park on April 2"d The Community Development Director said lighting the fountain with different colors was discussed at Monday night's Parks and Recreation Advisory Committee meeting but there was no recommendation made. She noted part of the discussion included a previous lit fountain at another location that didn't balance out the operating cost with the benefit but she would follow Council's direction. Mayor McPartlan suggested Mr. Sunnycalb get in touch with the Center for Autism and Related Disorders to arrange an autism event. 3 Regular City Council Meeting July 27, 2016 Page Four 12. NEW BUSINESS 16.031 A. Approve 2016-2017 Show Dates for the Sebastian River Art Club at Riverview Park (Transmittal, Letter) The City Manager noted there is a conflict in November with the Craft Club and in March with the Pelican Island Wildlife Festival. MOTION by Mr. Hill and SECOND by Mr. Gillmor to approve staff's recommendation with the caveat to allow staff rescheduling of the March 18th date. Ms. Coy said the Art Club's request included a 50% reduction in the monthly fee and the fees are currently being revised to cover the City's cost. Mr. Hill responded that staffs recommendation includes any revisions to the fee schedule and the March 18th date. Mr. Gillmor agreed with Mr. Hill's clarification. Ben Hocker, Sebastian, asked if the clubs finalized their 501 c3 status; how the City benefits from the events; and are they up to date with their state tax. The City Manager responded the Art Club has their documents and the shows are a goodwill event. He noted the revenue agents have shown up from time to time to the events. In response to Andrea Ring, it was determined that April 22 was open for the Natural Resources Board's Earth Day. Roll call: Ayes: McPartlan, Adams, Coy, Gillmor, Hill Nays: None Motion carried 16.132 B. Approve 2016-2017 Show Dates for Craft Club of Sebastian, Inc. at Riverview Park (Transmittal, Letter, Application, List) MOTION by Mr. Hill and SECOND by Mr. Gillmor to move approval with staffs ability to make administrative change of conflicting dates. Darlene Kratovel, Secretary to the Sebastian Art Club, confirmed the Art Club will have the November 19th date and need to change the March 18 date. Roll call: Ayes: McPartlan, Adams, Coy, Gillmor, Hill Nays: None Motion carried 16.033 C. Approve Engineering Design and Cost Estimate for Riverview Park Kayak Launch (Transmittal, Conceptual Plans, Estimate) The City Manager presented the conceptual plan that included seven disabled parking spots, a pervious launch pad, and a fenced area. He requested input and direction to move forward. Mayor McPartlan asked if more handicapped spots could be added; if the kayak community could be involved; and if the launch will be open 24 hours a day. In response to Mr. Gillmor, the City Engineer said the middle area would allow boat parking. M Regular City Council Meeting July 27, 2016 Page Five Mr. Hill said he wanted to make sure they are not looking at $113K project to solve minor problem. The City Manager said he is trying to improve parking and the potholes for the events. Ms. Coy added they are trying to level the area to provide an area that people could rent out for small scaled events. Mr. Adams said he was concerned that people might not use the pull -off as intended and he was in favor of alleviating the flooding. Ben Hocker, Sebastian, asked if they should wait until the parks master plan is completed to address the launch. He suggested relocating the launch area. Corrine Gillroy, Jay Street, said the Parks and Recreation Advisory Committee did consider two master plans at their last meeting and by the time one of them is implemented it will be a long time to address the parking situation. Mayor McPartlan recapped that staff should re -design a less invasive, less permanent launch area and make the oval that is the natural traffic flow, semi-permanent. Mr. Gillmor said he was concerned that the master plan might suggest another idea and suggested the City use the Treasure Coast Planning Council for the master plan to save money. Ms. Coy said boards and master plans change; they should keep going with something for the parking and the kayak launch. The City Manager said at a minimum he would get survey done and look at a push -off area for the kayaks. 16.133 D. Review Conceptual Preliminary Plat for Sebastian Medical Suites (Transmittal, Letter, Plat) Joe Schulke, P.E. representing the Sebastian Medical Suites distributed some graphics and Code citation. (See attached) He said the project's attorney, Bill Steward, was also present to answer any questions. He described the proposed project and asked Council to provide an opinion or declaratory judgement on the project that will require several adjustments listed on pages 202-203 of the agenda packet. The City Manager said this was brought forward to facilitate development. The City Attorney advised that Council's discussion had accomplished the purpose of the agendized item. 16.134 E. First Reading Ordinance No. 0-16-06 — Vendor Preference — Set Public Hearing for August 10, 2016 (Transmittal, 0-16-06) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO PURCHASING; AMENDING SECTION 2-11 OF THE CODE OF ORDINANCES ENTITLED LOCAL VENDOR PREFERENCE POLICY; LIMITING THE DEFINITION OF "LOCAL BUSINESS" TO INDIAN RIVER COUNTY ONLY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-16-06. MOTION by Mr. Hill and SECOND by Ms. Coy to pass Ordinance No. 0-16-06 on first reading. Roll Call: Adams, Coy, Gillmor, Hill, McPartlan Nays: None Motion carried 5 Regular City Council Meeting July 27, 2016 Page Six 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager reported that as they get ready to start the CavCorp project, they have made the decision to close the lot beginning August 8`h for approximately four weeks instead of doing it in sections. He also let Council know that the Barber Street project will also start August 8" and he plans to use the grassy area by the Hardee Park paring area for the storage of heavy equipment and mobilization. He will ensure the area will be reclaimed upon project completion. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Council Member Andrea Coy Ms. Coy said the "Shop with a Cop" event was a great success. B. Council Member Jim Hill - None C. Mayor Bob McPartlan - None D. Council Member Richard Gillmor Mr. Gillmor announced there would be a special meeting of the Indian River Lagoon Council tomorrow at 10:00 a.m. to send a resolution to Governor Scott about the releases from Lake Okeechobee. E. Vice Mayor Jerome Adams - None 17. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at 7:50 pm. Approved at the August 10, 2016 R gular City Council meeting. Ma or Bob M- artlan ATTEST 4Jette Gl Warri� ri+1MC - City Clerk