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Home My WebLink About08-10-2016 MinutesCITY Cf SEBAST" HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, AUGUST 10, 2016 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m. 2. Pastor Dave Newhart, St. Elizabeth's Episcopal Church gave the invocation. 3. The Pledge of Allegiance was recited. 4. ROLL CALL Council Present: Mayor Bob McPartlan Council Member Andrea Coy Council Member Richard Gillmor Excused Absence: Vice Mayor Jerome Adams Council Member Jim Hill Citv Staff Present: City Manager Joe Griffin City Attorney Robert A. Ginsburg City Clerk Jeanette Williams Deputy Police Chief Greg Witt Administrative Services Director Ken Killgore Asst. Administrative Services Director Cindy Watson Community Development Director Marissa Moore Planner Dorri Bosworth Airport Director Scott Baker Purchasing Agent Jim Romanek City Engineer Frank Watanabe 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection to the City Manager's request to add the service of alcoholic beverages at two events to the consent agenda. (See attached transmittals) 6. PROCLAMATIONS. AWARDSI BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 16.135 A. Emolovee Health. Dental. and Vision Presentation by the Gehrino GrouD (Transmittal. PowerPoint) Dustin Kuehn, Gehring Group Benefit Consultant gave a PowerPoint Presentation outlining the responses to the City's request for proposal. Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Two Mr. Kuehn said the Gehring Group and staff are recommending the City go with alternative #1 whereby the employee will meet the $2,000 deductible and then be responsible for 20% of the negotiated price between UnitedHealth Care and the provider's price until they meet the out of pocket maximum. They also recommended a change to Humana for dental and vision care. The City Manager advised these numbers would be incorporated into the FY16/17 budget plans. B. Brief Announcements i. Florida Fish and Wildlife Conservation Commission Tortoise Workshop— August 18 from 9:00 a.m. to noon in Council Chambers The City Manager invited anyone interested to contact Michelle Stromberg. Ms. Coy announced the Indian River County Commission Candidate Forum sponsored by the Sebastian River Area Chamber of Commerce will be held next Tuesday, August 16'" from 7 to 9 p.m. in chambers. 7. RECESS CITY COUNCIL MEETING AND CONVENE AS BOARD OF ADJUSTMENT A. Chairman McPartlan recessed the City Council Board of Adjustment meeting at 6:16 p.m. Members Present: Chairman Bob McPartlan Council Member Andrea Coy Council Member Richard Gillmor Excused Absence: Vice Mayor Jerome Adams Council Member Jim Hill B. ADDroval of Minutes — March 23. 2016 meeting and called to order the MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve the March 23, 2016 minutes. ROLL CALL: Ayes: Coy, Gillmor, McPartlan Nays: None (Absent: Adams, Hill) Motion carried. C. Quasi -Judicial Hearinos: i. Charles Mauti and Patricia Pezzullo, are requesting a fence to be installed on a vacant lot without an existing house, or not unified to a lot with an existing house, whereas the code requires the presence of a principal building before an accessory structure or use can be permitted. Mayor McPartlan opened the hearing at 6:16 p.m. and the City Attorney read the request. There was no ex -parte communication to disclose. The Clerk swore in those who were to give testimony. The Community Development Director described the request and went over the Land Development Code regulations. 2 Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Three She said there was an extreme nuisance cutback which allowed the applicant to observe dumping and trespassing done on the site, and the fence would prevent future dumping. She also outlined staff's recommended conditions on page 25. Charles Mauti, applicant, said a fence would be allowed if there was a principle structure. Sal Neglia, 461 Georgia Blvd., spoke in favor of the fence request. There were no objections to the variance. Ms. Coy said this was an unusual request and reminded the applicant there cannot be outside storage or parking. MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve the request for a fence on the vacant lot. ROLL CALL: Ayes: Gillmor, McPartlan, Coy Nays: None (Absent: Adams, Hill) Motion carried. The Community Development Director advised that staff would like to make proposed amendments to fence regulations in the future. ii. StoreRight (Sebastian XIII), LLC — Mr. Shaun Puri, is requesting a 7.28 - foot setback variance from the required 20 -foot setback to allow for a 12.72 setback along the southeast property line; and a 10 -foot setback variance from the required 20 -foot setback requirement on the northwest corner of the property to allow for a 10 -foot setback. The City Attorney read the title and Chairman McPartlan opened the hearing at 6:26 p.m. Chairman McPartlan and Ms. Coy said they received two e-mails opposed to the request. In response to the City Attorney, all members agreed they could neutrally consider the application on the record presented tonight. The Clerk swore in those who were to give testimony. The Community Development Director stated the City has received 13 e-mails and letters along with a petition of 84 signatures in opposition to the request. She described the request. She said the encroachment into the conservation area does not constitute a special circumstance; if the variance is approved, the applicant will not have enough room for a healthy landscape; and if the applicant reduced the parking aisles the request would not be needed. Staff recommended denial of the variance. Warren Dill, attorney representing StoreRight (Sebastian XIII), LLC., withdrew the southeast corner variance request. He said two special conditions peculiar to this land are the water runoff for the Sebastian Crossing Subdivision drainage easement crosses over the property; and the rear property line is not straight. Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Four He said the required 20 ft. setback is met except for four parking spaces at the rear of the property as depicted in Exhibit B. He said the applicant didn't create the conservation and drainage easement or the irregular lot line; and, the applicant will not receive any special privilege. Mr. Dill said leaving four parking spaces partially uncovered is a marketing hardship; the minimum variance is requested; the rear setback would not be injurious to the public welfare given it abuts the conservation easement. He displayed photographs of the rear setback and the view from CR512. (see attached) Steve McConn, P.E., Chastain, Skillman, Inc., said all of the water discharged by this development will be routed to the stormwater pond and won't exceed the amount permitted. There was no public input favoring the request. Doug Vitunac, attorney representing business owner Steve Philipson, said Mr. Philipson opposes the variances and would like to have the rules apply the same to everybody. Mr. Vitunac said the owner of the property is different than the applicant so the problem is self-created; the applicant knows "going in" the variance is needed. He said Florida law provides that an inconvenience isn't enough for hardship and cited several court cases. (See attached) He said a storage facility at the City's transportation gateway is not in harmony with the intent of the City's comprehensive plan. Mr. Vitunac said a conditional use might be compatible with other uses in zoning district if other certain conditions are met; mini -storage units have conditions prohibiting setbacks of less than 20 feet. Dick Krull, homeowner representing 180 Sebastian Crossing home owners, displayed six exhibits and described how the project will affect the homeowners. (See attached) He said the development wasn't appropriate for the area; it would add to significant congestion, undesirable street scape, potential flooding, lower property values; and, there are no special circumstances warranting the variance. Resoonse to the O000sition Brian Good, P.E., Kimley-Horn and Associates, representing the applicant, said many of Mr. Krull's concerns are outside of the control of the applicant; a storage facility is one of the least traffic productive traffic generators and considered de minimis according to City code; an access road is far safer than each business having an entrance onto CR512. Mr. Dill said he believed the applicant met the criteria for the variance and asked for approval. The Community Development Director recommended denial. The City Attorney advised there is a set of criteria that they should be looking at; they were acting as the judges and whether it meets the requirements of the Code. He said their first motion should accept the withdrawal of the first variance. F1 Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Five He also advised that a zoning application has to be decided on what was presented and not by how many were in favor or against the project. Ms. Coy said she understood that Mr. Philipson's endeavors to open his facility cannot play into her decision. The Community Development Director advised the withdrawal of the first response does not affect the opposition correspondence on file. Ms. Coy said if the storage unit meets the criteria, it could still happen. MOTION by Mr. Gillmor and SECOND by Ms. Coy accept the withdrawal of the application for a 7.28 -foot setback variance from the required 20 -foot setback to allow for a 12.72 setback along the southeast property line. ROLL CALL: Ayes: McPartlan, Coy, Gillmor Nays: None (Absent: Adams, Hill) Motion carried. MOTION by Ms. Coy and SECOND by Chairman McPartlan to deny a 10 -foot setback variance from the required 20 -foot setback requirement on the northwest corner of the property in accordance with staff's recommendation. ROLL CALL: Ayes: McPartlan, Coy, Gillmor Nays: None (Absent: Adams, Hill) Motion carried. D. Chairman McPartlan adjourned the Board of Adjustment Meeting at 7:37 p.m. 8. RECONVENE AS CITY COUNCIL Mayor McPartlan reconvened the City Council meeting at 7:45 p.m. 9. CONSENT AGENDA A. Approval of Minutes — July 27, 2016 Regular Meeting 16.008 B. Resolution No. R-16-21 3`d Quarter Budget Report (Transmittal, R-16-21, Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. Added C. Approve Alcoholic Beverages for Garcia Event at Community Center on August 13, 2016, from 6-10 p.m. (Transmittal, Application, Receipt) Added D. Approve Alcoholic Beverages for Sheppard Event at Yacht Club on September 10, 2016 from 2-6 p.m. (Transmittal, Application, Receipt) MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve consent agenda items A -D. ROLL CALL: Ayes: Coy, Gillmor, McPartlan Nays: None (Absent: Adams, Hill) Motion carried. F". Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Six 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mayor McPartlan reported that he went to the Treasure Coast Transportation Council meeting where Indian River County is set to receive a $2.6M grant to double lane 66th Avenue in the 2020 Plan. 11. PUBLIC HEARINGS 16.030 A. Second Readina and Public Hearina of Ordinance No. 0-16-03 — Charter Amendment — Amend Section 2.03 & 4.12 (Transmittal. 0-16-03) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, SCHEDULING AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY OF SEBASTIAN THE QUESTION OF WHETHER TO AMEND SECTION 2.03, AND SECTION 4.12(a) OF THE CITY CHARTER BY CONDUCTING ELECTIONS IN EVEN NUMBERED YEARS AND PROVIDING FOUR-YEAR TERMS FOR CITY COUNCIL MEMBERS; PROVIDING BALLOT LANGUAGE AND AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-16-03 and Mayor McPartlan opened the public hearing at 7:49 pm Ben Hocker said spending $30,000 for an election is a small amount compared to other things purchased by the City; if the amendment is considered there should be a term limit restriction. Mayor McPartlan closed the public hearing at 7:52 pm. It was noted this amendment would be on the November ballot to be voted on by the residents. MOTION by Mayor McPartlan and SECOND by Ms. Coy to pass Ordinance No. 0-16-03 Mr. Gillmor said he was not in favor of four-year terms without term limits. ROLL CALL: Ayes: Coy, McPartlan Nays: Gillmor (Absent: Adams, Hill) Motion failed. Ms. Coy asked for a special meeting to reconsider this. Mayor McPartlan noted they could not tell the availability of the two absent Council members. The City Attorney advised the next Council meeting is beyond the deadline for the ballot. The Clerk said September 9th is the last date to get the ballot language to the Supervisor of Elections and she would need to advertise the public hearing 10 days prior. 16.065 B. Second Readina and Public Hearina Ordinance No. 0-16-05 Sian Reaulations (Transmittal. 0-16-05. Substitute 0-16-05) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO SIGNS; REPEALING SECTION 54-3-16.1 OF ARTICLE XVI OF THE LAND DEVELOPMENT CODE AND ENACTING A NEW SECTION 54-3-16.1 PROVIDING THE PURPOSE, INTENT AND SCOPE OF THE SIGN REGULATIONS; AMENDING SECTION 54-3-16.3 RELATING TO EXEMPT SIGNS; AMENDING SECTION 54-3-16.5 RELATING TO PERMITTED SIGNS; AMENDING SECTION 54-5-22.2 OF ARTICLE XXII OF THE LAND DEVELOPMENT CODE RELATING TO DEFINITIONS; ENACTING SECTION 54-3-16.9 RELATING TO SUBSTITUTION AND SEVERABILITY; PROVIDING FOR CONFLICT, CODIFICATION AND AN EFFECTIVE DATE. Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Seven The City Attorney read the title of Ordinance No. 0-16-05 and drew their attention to the substitute ordinance on page 114 that provides an "election season" for display of political signs. He recommended approval with three minor scriveners' errors. Mayor McPartlan opened the public hearing at 8:05 p.m. There was no public input. MOTION by Mr. Gillmor and SECOND by Mayor McPartlan to approve the substitute Ordinance No. 0-16-05 with the following corrected errors: page 110 - landscaping should be advertising page 113 — midway through the page, section 54-3-6.3 should be 54-3-16.3 page 114 — strikethrough should go through "temporary use permit" ROLL CALL: Ayes: Gillmor, McPartlan, Coy Nays: None (Absent: Adams, Hill) Motion carried. 16.134 C. Second Readino and Public Hearino Ordinance No. 0-16-06 — Vendor Preference (Transmittal. 0-16-06) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, RELATING TO PURCHASING; AMENDING SECTION 2-11 OF THE CODE OF ORDINANCES ENTITLED LOCAL VENDOR PREFERENCE POLICY; LIMITING THE DEFINITION OF "LOCAL BUSINESS" TO INDIAN RIVER COUNTY ONLY; PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-16-03 and Mayor McPartlan opened the public hearing at 8:10 p.m. There was no public input. MOTION by Ms. Coy and SECOND by Mr. Gillmor to approve Ordinance No. 0-16-06. ROLL CALL: Ayes: McPartlan, Coy, Gillmor Nays: None (Absent: Adams, Hill) Motion carried. 12. UNFINISHED BUSINESS 16.008 A. Update on Fiscal Year 2016/2017 Buda_ et Recommendations (Transmittal. Ootions. PowerPoint Presentation) The City Manager prefaced that staff would come back with some options once some of the budget items were firmed up and asked the Administrative Services Director to go over different millage rates. The Administrative Services Director cited the unsettled issues on slide 19 of his PowerPoint presentation (page 144). He said it would be in the City's best interest to keep the rate of 3.8556 in case the discretionary sales tax is eliminated or there is a storm or recession; and the 3.6700 rate would give the budget a $176,414 reduction which could be accommodated with a stormwater revenue transfer but cautioned those services are in demand. He distributed two charts outlining the history of the millage rates and four millage options. (See attached) He said the rolled -back rate brings in the same level of revenue as last year. Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Eight Ms. Coy commented on the chart which tells the story of how responsible the City has been with tax dollars; noting now that things are coming back, it is time for the City to catch up with staff. Chairman Herlihy said the Committee revisited the budget Monday night and considered optional millage rates. He said Sebastian is in a growth mode again which will demand more services. (See attached PowerPoint presentation) He suggested publicizing the sewer program to help the Lagoon. Mr. Gillmor noted there are only 63 property owners east of railroad tracks that are not hooked up and they could be easily contacted by letter. Chairman Herlihy said the Committee recommends keeping the proposed 3.8556 millage. Mayor McPartlan suggested the budget keep a little room for the unexpected. 16.063 B. Update on Staff's Comments Reqardina Facilities and Park Use Requlations (Transmittal. R-10-15) 8:34 pm The Community Development Director said staff formed a working group to discuss some immediate issues and they would like to receive feedback. (See issues outlined on page 145 of the agenda packet) Discussion followed on the increased number of 5K runs along Indian River Drive which might be relocated to the sidewalk or the Golf Course to keep the boat ramp and street open; and, reduced police services could be reviewed by City Council at the time of event approval. The Community Development Director offered to bring back the definition of what it means to "rent the park" and a definitive fee schedule. 16.116 C. Award Work Authorization to Infrastructure Consultina and Enaineerina for Design/Enaineerina of Taxiwav Improvements at Sebastian Municipal Airport in the Amount of $260.200 (Transmittal. Work Authorization. Scone. June 22 Transmittal. July 27 Transmittal) The Airport Director said the current runway layout invites conflicts and concerns for safety especially at the intersection so staff has talked with the FAA and Infrastructure Consulting and Engineering who recommends three taxiways and deconstruction of the intersection's hot spot. He requested Council's approval. MOTION by Mr. Gillmor and SECOND by Mayor McPartlan to award the work authorization to Infrastructure Engineering. ROLL CALL: Ayes: McPartlan, Coy, Gillmor Nays: None (Absent: Adams, Hill) Motion carried. Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Nine 16.121 D. Award Construction Services Agreement to Ahrens Comoanies for Construction of Hanaar "C" at the Sebastian Municipal Airoort in the Amount of $1,354,908 and Authorize the Citv Manaaer to Execute the Same (Transmittal. Aareement, Bid Tab, Correspondence. July 13 Transmittal) The Airport Director said this multipurpose building will support aviation and non -aviation business endeavors at the Airport. MOTION by Ms. Coy and SECOND by Mr. Gillmor to award the construction services agreement to Ahrens Companies for the construction of Hangar C. ROLL CALL: Ayes: Coy, Gillmor, McPartlan Nays: None (Absent: Adams, Hill) Motion carried. 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Cindy Geesey thanked Council for the April Rest, Relaxation & Romance Program Proclamation, described the program's success and recognized the donors. Ms. Geesey said the medians along Schumann Drive need attention, there is abandoned furniture and a business operating out of Bailey and Schumann. She also said there is a reclaimed ministry that is putting signs on cars on U.S. 1 just south of Schumann Drive that looks like a junkyard. She urged Council to get involved with the County to clean up the southern gateway to the City. 14. NEW BUSINESS 16.136 A. First Readina Ordinance No. 0-16-07 Police Officers' Retirement Svstem — Set Public Hearina September 14. 2016 (Transmittal. Letter. 0-16-07. SB172) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CHAPTER 58, LAW ENFORCEMENT, ARTICLE III, POLICE OFFICERS' RETIREMENT SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN; AMENDING SECTION 5846, DEFINITIONS BY AMENDING THE DEFINITIONS OF "ACTUARIAL EQUIVALENT", "CREDITED SERVICE" AND "SPOUSE"' AMENDING SECTION 58-49, FINANCES AND FUND MANAGEMENT; AMENDING SECTION 58-50; CONTRIBUTIONS; AMENDING SECTION 58-51, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 58-60, MAXIMUM PENSION; ADDING SECTION 58-70, SUPPLEMENTAL BENEFIT COMPONENT FOR SPECIAL BENEFITS; CHAPTER 185 SHARE ACCOUNTS; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. The City Attorney read the title of Ordinance No. 0-16-07. MOTION by Ms. Coy and SECOND by Mayor McPartlan to pass Ordinance No. 0-16-07 on first reading. ROLL CALL: Ayes: Coy, Gillmor, McPartlan Nays: None (Absent: Adams, Hill) Motion carried. Regular City Council Meeting & Board of Adjustment Meeting August 10, 2016 Page Ten 16.137 B. Authorize the Citv Manaaer to Execute Aareements with Preferred Governmental Insurance Trust (PGIT) for Prooertv. Casualtv. Liabilitv and Workers' Compensation Insurance Coveraae (Comparisons. Comments) The Administrative Services Director reported staff completed the RFP and graded three proposals. Staff recommended awarding the contract to Preferred Governmental Insurance Trust (PGIT). MOTION by Ms. Coy and SECOND by Mayor McPartlan to go with staffs recommendation of PGIT. ROLL CALL: Ayes: Gillmor, McPartlan, Coy Nays: None (Absent: Adams, Hill) Motion carried. 16.065 C. Special Counsel: Baffle Box Patent Claims (City Attornev. Oral Report) The City Attorney said the City received a public records request from an Orlando law firm questioning patent issues with their client Suntree Technology, Inc. and the Working Waterfront's baffle box. He said he has talked to Attorney Cindy VanDeVoorde Hall who has done some patent and copyright work and is willing to discuss the merits of the claim being before Tim Rose and the City. He requested permission to engage her services to get a better handle on the claim. 15. CITY ATTORNEY MATTERS The City Attorney thanked Council for their patience in working on the sign ordinance. 16. CITY MANAGER MATTERS The City Manager acknowledged the excellent Police Department. He also said the Sebastian River Medical Center is a fine hospital and a positive influence to this community with competent, caring people. 17. CITY CLERK MATTERS — none 18. CITY COUNCIL MATTERS A. Council Member Jim Hill - absent B. Mayor Bob McPartlan announced that Pelican Island Elementary would be holding a Community Celebration Day on Saturday from 10 a.m. to 2 p.m. with free BMI screening, demonstrations, and face painting. He too, said the Police Department is outstanding. C. Council Member Richard Gillmor -none D. Vice Mayor Jerome Adams - absent E. Council Member Andrea Coy reminded everyone of the of County Commission Candidate's Forum next Tuesday night and of the August 30'" primary election. 19. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at 9:13 p.m. Approved at the September 4, 2016 Regular City Council meeting. �� q/eanefteWAi1liams,MMC_- EST.Mayor Bob MCPartlan City Clerk 10 Recommendation: Increase Stormwater Transfer From 62% to 70%- $575K to $650) Reduced Group Insurance with CRA Adds/Changes Group Savings $23OK Less CRA Adds of $180K Reduce Property/Liability Insurance From $262K to 212K (+or-) Net Reduction Equal to Rolled -Back Various Millage Options - Fiscal Year 2016-2017 $ 75,000 Stormwater Fees only cover 62% of Operations now. This increase would bring it to 70%. $ 50,000 Group Insurance savings be used to fund Lighting, Janitorial and Mowing cost now using up CRA Fur Also begin funding Sewer Matching Grants from $LOOK Allocated for lagoon Improvements. $ 51,414 Results from Property and Liability Insurance RFPs will allow a reduction to those accounts. $ 176,414 k ,558S option CI r�t.ion B 3.8000 Same Millage $ 3,951,067 Millage Rolled -Bac / Taxable Vaue $ 1,039,754,558 ,039,754,558 $ 1,039,754 Millage Rate 3.8556 3.7000GGross Taxes 5 4,008,878 [�MLIdjpoint 3,847,092 $ 1;875 Tax Revenue @ 96% 3,848,5233,693,208 3,663 CRA Payment 183,747 176,332 1, $ 3,664,776 3,516,876 NetRevenue 5 3,a8Difference from 3.8556 (147,899) $ (176 k ,558S 1,039,754,558 6700 3.8000 ,89Y $ 3,951,067 ,8263 3,793,025 / ,41411 $ (52,848) Additional Millage Information Submitted by Admin. Services Director Ken Killgore Additional Millage Information Submitted by Admin. Services Director Ken Killgore City of Sebastian Yearly Millage Setting 3.9000 3.8000 3.7000 3.6000 3.5000 -- 3.4000 3.3000 - � -- � 1 3.2000 ---- - - -- i 3.1000 --- - 3.0000 - - -- -- Final Millage Less 2'9000 -- Than Proposed 2.8000 - - 2007 2008 2009 2010 2011 2012 2013 2)14 2015 2016 _ Rolled- Back 3.0519 3.2121 3.3646 3.8038 3.9019 3.7311 3.5646 3.7398 3.5446 3.6290 2 Proposed 3.0519 3.0519 3.3646 3.8038 3.5940 3.3041 3.7166 3.7166 3.8556 3.8556 9 Final 3.0519 2.9917 3.3456 3.3456 3.3041 3.3041 3.7166 3.7166 3.8556 3.8556 Added Item Consent Agenda #9C MIT SEB T! HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: 10 August 2016 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Garcia Birthday Party at the Community Center. BACKGROUND: Yesica Garcia is seeking Council approval to serve alcoholic beverages at the Community Center on Saturday, 13 August 2016 from 6PM to IOPM. Staff has verified Applicant's date of birth. They are expecting 52 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A Administrative Services Department/CFO Review: 1-11/74 ATTACHMENTS: 1. Facility Rental Permit Application 2. Receipt City Manager Authorization: Date: 10 August 2016 CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION �n1 S>� HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 kkroeger@cityofsebastian.org "7 / /)Cp Date: X D Community Center t9 77r'a v 0 1 Cr Name ois Permittee (permits may o 1 be issued to an adult) ,/0.��l Physical Address ! City C� State Rea o for Rent+�l — T ypeYof Function Office Use Only: $250 Security Pd: _ Date Initials Rental Fee 7% Tax Total Rental Pd: Date Initials City Manager Approval: Date Initials Park Supt. Approval: Date Initials City Council Approval, Date (if applicable) Police Hire Vedfication: (If applicable) Initials ❑ Yacht Club Name of Organization (if applicable) Mailing Address (if different) ?/�2-K,z�-"9.az 7 Phone — ' E -Mail Z ()I -d )t° Anticipated Number of Y,ttend es (if more than 75 attendees, police services are required by R-10-15) SA 3 A C„ Requested bate ' Time: From 6 6O f M To 1U. 0 u y yv) Please answer the following yes or no: 1) Are you a resident of Sebastian? ✓r5 2) Will there be an admission charge or door charge? J 3) Will alcoholic beverages be served? If yes, please ovide govt. issued ID proof of age c7 /9/Ss7 ��C; i1 � �� [date of Birth Verified by I, the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in pa or full, f the security deposit. C�� (sP Lf�%tet Signature of Applicant CITY OF SEBASTIAN 10197 ADMINISTRATIVE SERVICES RECEIPT Name i c7.6 LCA - Gnj�Ci Z. Dated �p� 2KiL Cc,. 7Check # 7 Credit _ Total Paid Amount Paid 001001 208001 Sales Tax Check 9 001001 220000 Security DepositrjO eo 001501 362100 Taxable Rent 'A—cc-) zz� 001501 362150 Non -Taxable Rent 450010 369900 Airport Badge 001001218010 CobraServe 001501 354100 Code Enforcement Fines 001501 347557 Community Center Revenue 001501341920 Copies 001501 351140 Parking Citation 001501 342100 Police Security Services 001501 329200 Site Plan Review 001501 329300 Subdivision/Plat Review 001501 329100 Zoning Fees Total Paid 1 tials Security Dep Held - Amount $ Check 9 White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant Added Item Consent Agenda #9D MN SEB T" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: 10 August 2016 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Sheppard Wedding Shower at the Yacht Club. BACKGROUND: Ashley Sheppard is seeking Council approval to serve alcoholic beverages at the Yacht Club on Saturday, 10 September 2016 from 2PM to 6PM. Staff has verified Applicant's date of birth. They are expecting 50 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A Administrative Services Department/CFO Review: /"l1f ATTACHMENTS: City Manager: anager Autho 'zation: 74 Date: 9 August 2016 1. Facility Rental Permit Application 2. Receipt CITY OF SEBASTIAN FACILITY RENTAL PERMIT APPLICATION an it HOME OF PELICAN ISLAND 1225 Main Street Sebastian, FL 32958 Parks Phone: (772) 228-7054 kkroeger@cltyofsebastian.org Date: ❑ Community Center 17;h L.ll/ �� aori r Nameof PeryFlittee (permitshndy only be issued to an adult) ql Physical Address F) Y1 Q S i 1 G vt 1 L City State W �Q c s� �In Reason or ental — ype-elf Function Office Use Only: $250 Security Pd: Date Initials Rental Fee 7% Tax Total Rental Pd: Date Initials City Manager Approval: _ _ Date Initials Park Supt. Approval: Date Initials City Council Approval: Date (if applicable) Police Hire Verification: (If applicable) Initials Yacht Club Name of Organization (if applicable) Mailing Address (if different) Sal- or, 77.1`/12'7538 Phone E -Mail Sf�t�aww�ke� At., e o- Sl.ofla.. WW4�c�r949@Q%64ii•Gcn SO Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15) Requested Date Please answer the following yes or no: 1) Are you a resident of Sebastian? 2) Will there be an admission charge or door charge? 3) Will alcoholic beverages be served? If yes, please provide govt. issued ID proof of age Time: From To �.S Y� d Date of Birth Verified by I, 1 e�4 , SP p ncarAaJthe undersigned, acknowledge that I am the applicant or authorized agent of the above refelnanced otdnization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be refunded If the building is left clean and undamaged, however, failure to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in 11" art or full, of the security dep It. Signature of Applicant CITY OF SEBASTIAN 10320 ADMINISTRATIVE SERVICES RECEIPT Name ^s M wn, s ls" ash t U, L'L / �1Y 2� Sal Date t W ZCheck # SQ 14 ❑ Credit 9 Amount Paid 001001 208001 Sales Tax 001001 220000 Security Deposit tj O ao 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 450010 369900 Airport Badge 001001218010 CobraServe 001501 354100 Code Enforcement Fines 001501 347557 Community Center Revenue 001501341920 Copies 001501 351140 Parking Citation 001501 342100 Police Security Services 001501 329200 Site Plan Review 001501 329300 Subdivision/Plat Review 001501 329100 Zoning Fees as Total Paid �7-- I f�fals Security Dep Held - Amount $ Check # White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant i (2016-2017 BUDGET DISCUSSIONS CONSIDERATION OF OPTIONAL MILLAGE RATES • ORIGINALLY APPROVED 3.8556 • REDUCED MILLAGE OF 3.7000 ORS 67oo • REVENUE REDUCTION OF $147,899 OR $176,414 1 "' REVIEW OF 2016-2017 BUDGET AND MILLAGE RECOMMENDATION • BUDCOM REVIEWED ORIGINAL BUDGET AND PROPOSED CHANGES. • CONSIDERED REVENUE REDUCTIONS FROM REDUCED MILLAGE PROPOSALS • CONSIDERED BUDGET REVENUE INCREASES FROM COST REDUCTIONS SUCH AS INSURANCE • DISCUSSED REASONS AND BENEFITS OF KEEPING 38556 MILLAGE RATE WHY KEEP 3.8556 MILLAGE RATE? CITY GROWTH • SEBASTIAN IS IN A GROWTH MODE AGAIN! • 42 HOME BUILDING PERMITS ISSUED IN 3RD QUARTER. • INCREASED DEMAND FOR CITY SERVICES WILL FOLLOW THIS GROWTH. • EMPHASIS ON GOING FORWARD NOT BACKWARDS. 2 pop, I .r KEEP 3.8556 MILLAGE RATE? INCREASED LAGOON FUNDING • INCREASE IN DRAINAGE IMPROVEMENTS AND ADDED "BAFFLE BOXES". • INCREASED EMPHASIS ON SEWER CONNECTIONS EAST OF RAILROAD AND ESPECIALLYALONG INDIAN RIVER DRIVE. • POSSIBLE INCREASE IN SEWER GRANTS • SPENDING TO INCREASE SEWER GRANT AWARENESS. WHY KEEP 3.8556 MILLAGE RATE? POTENTIAL LOSS OF DST FUNDING • NOVEMBER aoi6 VOTE TO KEEP ONE CENT SALES TAX REVENUE FOR COUNTY. • IF VOTE FAILS, COULD RESULT IN MAJOR LOSS OF FUNDING FOR CITY ...$3,ogA,788. • CITY NEEDS TO PREPARE FOR THIS EVENTUALITY. 3 WHY KEEP 3.8556 MILLAGE RATE? POTENTIAL FOR ECONOMIC DOWNTURN • ECONOMIC UNKNOWNS AFTER FALL zoi6 ELECTIONS. • WORLD ECONOMIC OUTLOOK POINTS TO POTENTIAL DOWNTURN. • CITY NEEDS FORWARD LOOK AT REVENUE REDUCTION POTENTIALS. BUDCOM RECOMMENDATIONS REVISITED FOR REASONS STATED PREVIOUSLY, THE BUDCOM STRONGLY RECOMMENDS KEEPING THE MILLAGE RATE FOR THE 2oi6- 2017 BUDGET ATS 8556 THIS POSITION WAS APPROVED BY ALL BUDCOM MEMBERS AT MEETING HELD AUGUST 8, ao16 0