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Home My WebLink About09-19-2016 Minutes - SpecialarvLf SEBAS !AN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL SPECIAL MEETING MINUTES Ratification of Collective Bargaining Agreements and 15t BUDGET HEARING FY 2016/2017 Proposed Millage and Tentative Budget MONDAY, SEPTEMBER 19, 2016 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor McPartlan called the Special City Council Meeting and 151 Budget Hearing to order at 6:00 p.m. 2. The Pledge of Allegiance was recited 3. ROLL CALL Council Present: Mayor Bob McPartlin Vice Mayor Jerome Adams Council Member Andrea Coy Council Member Richard Gillmor Council Absent: Council Member Jim Hill City Staff Present: City Manager Joe Griffin City Attorney Robert Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Kilgore Police Chief Michelle Morris Deputy Police Chief Greg Witt Police Commander John Blackledge Airport Director Scott Baker City Engineer Frank Watanabe 4. RATIFICATION OF COLLECTIVE BARGAINING AGREEMENTS A. Resolution No. R-16-25 — Ratifying Coastal Florida Public Employees Association Bargaining Agreement — October 1, 2016 to September 30, 2019 (Transmittal, R-16-25) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING AN AGREEMENT FOR ALL FULL-TIME AND PART-TIME (EXCLUDING TEMPORARY AND SEASONAL EMPLOYEES) HOURLY EMPLOYEES BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA PUBLIC EMPLOYEES ASSOCIATION (CFPEA) AND THE CITY OF SEBASTIAN FOR THE PERIOD OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2019; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID AGREEMENT TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. City Council 1 �` Budget Hearing & Special Meeting September 19, 2016 Page Two The City Attorney read the title of Resolution No. R-16-25. The Administrative Services Director said a staff committee and the City Manager spent a lot of time on the agreement to make sure employees would understand the document and gave a brief PowerPoint presentation. (See attached) He recommended ratification. Mr. Gillmor noted the payout of sick leave. The Administrative Services Director explained the payout of sick leave was reinstituted to give back some of the incentives taken away in 2011. He said the discussions were a give and take balance during negotiations and there are some employees that take their sick day as soon as it accrues. MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve Resolution No. R-16-25. Al Boettjer, Coastal Florida PEA and PBA Staff Representative and Chief Negotiator said the payout of sick leave is not an issue in the private sector but it is a municipal/county workplace issue. He said the City has partnered in looking out for the employees and made it an attractive place to be. Roll Call: Ayes: Adams, Coy, McPartlan Nays: Gilimor Absent: Hill Motion carried B. Resolution No. R-16-26 — Ratifying Coastal Florida Police Benevolent Association Bargaining Agreement — October 1, 2016 to September 30, 2019 (Transmittal, R-16-26) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, DULY RATIFYING AN AGREEMENT FOR ALL FULL-TIME PERMANENT POLICE OFFICERS AND POLICE SERGEANTS BETWEEN THE BARGAINING UNIT OF THE COASTAL FLORIDA POLICE BENEVOLENT ASSOCIATION (CFPBA) AND THE CITY OF SEBASTIAN FOR THE PERIOD OCTOBER 1, 2016 THROUGH SEPTEMBER 30, 2019; APPROVING A MUTUAL CONSENT AGREEMENT TO DEVIATE FROM FLORIDA STATUTE 185.35(1), AS PROVIDED IN 185.35(1)(G) TO USE ALL AVAILABLE PREMIUM TAX REVENUES TOWARD THE FUTURE COST OF CERTAIN BENEFIT IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO NOTIFY ALL PARTIES OF THE CITY'S RATIFICATION AND CAUSE SAID AGREEMENT TO BE PUT INTO EFFECT; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title of Resolution No. R-16-26. The Administrative Services Director said staff also went line -by-line with the union representatives and noted the pension fund is partially funded by state premium tax monies which requires a frozen amount to enhance the pension plan but the City has not developed a program that can covered by the state monies until this agreement. He explained after 2011, new hires were reduced to a 2% factor for each year of service which affected recruitment and during negotiations, it was agreed to change the factor back to 3% for those hired after October 2016. He explained the Police Pension Board will review this incentive and if funds are available, the retirees may also receive a COM adjustment and the possibility of buying back time because of the military or service with another agency. He also said the Police Pension Board will also look at the possibility of developing a DROP program. Both sides worked hard on the agreement to provide that employees are adequately compensated, have clear rules, and good morale. City Council 1 st Budget Hearing & Special Meeting September 19, 2016 Page Three Mr. Gillmor asked for clarification that for 25 years of service, the 2% factor would provide for 50% of pay and 3% would provide for 75% of pay at retirement until they die. The Administrative Services Director said the basic benefit is during the employee's lifetime and depended on how they pull it out and share it with their spouse. He also noted it would be paid with state funds. MOTION by Ms. Coy an SECOND by Mayor McPartlan to approve Resolution No. R-16-26. Al Boettjer, Coastal Florida PBA, said the police officers look at the surrounding jurisdictions which are at the 3% level which makes it difficult to recruit Officers. The officers decided that it was important to improve their retirement, realizing what surrounding agencies are offering, to keep the Officers that haven't worked very long from joining one of the 3% agencies, which would make it hard for the Chief. He said the citizens appreciate the Police Department and the way the City is run. Mayor McPartlan said the City needs to remain competitive, if they have trouble obtaining quality people then people will be working that maybe shouldn't be. Ms. Coy said she remembered that bargaining in 2011 when the economy was bad and fortunately the union agreed to give some things up but now officers are targets and we have to attract the best and brightest; it is time to give back. Roll Call: Ayes: Coy, Gillmor, McPartlan, Adams Absent: Hill Motion carried. 5. PUBLIC HEARING/ADOPTION OF TENTATIVE MILLAGE AND FY 2016-2017 BUDGET A. City Attorney Advises City Council on Procedure for Millage/Budget Hearing and Reads Titles for Resolution Nos. R-16-23 Tentative Millage and R-16-24 Tentative Budget The City Attorney said this is a tentative millage that cannot go higher unless certain procedures are followed; at the conclusion of the second public hearing, the millage will be adopted prior to the budget; and he read the titles of Resolution R-16-23 and R-16-24 so anybody could speak on either the millage or budget at any time. B. City Manager Announcement that the Proposed Millage of 3.8556 Mills is 5.06% higher than the "Rolled -Back Rate" of 3.67 mills The City Manager announced a proposed millage rate of 3.8556 mills that is 5.06% higher than the rolled back rate of 3.67 mills. He said some of the reasons for this increase include a 3% COLA increase for employees, a reduction in health insurance premium for employees, and continued road paving. For the record, the City Attorney corrected the calendar year in the title of Resolution R-16-23 which should be 2016. C. Budget Overview of Proposed Tentative Millage and Tentative Budget The Administrative Services Director said property values increased indicating new growth; going with the rolled -back rate a $100,000 homesteaded property would pay about $6.60 less than last year and commercial properties would be about .650 less. City Council 1st Budget Hearing & Special Meeting September 19, 2016 Page Four 6:44 pm 6:54 pm He said staying with the 3.8556 millage rate more and commercial would pay $18.82 PowerPoint presentation. (See attached) , a $100,000 homesteaded property would pay $2.81 more. He displayed the various funds through a Mr. Gillmor said a December 16, 2015 transmittal indicated the City would be saving $401,386 with the employee early retirements and he was having trouble increasing the budget 5%. The Administrative Services Director said that was projected if certain things happened on each position and there happened to be a couple of add-ons after the December presentation. He said the amount this year will get the City whole, but savings won't be recognized until next year. Citizens Budget Review Advisory Board Chairman Ed Herlihy gave a brief PowerPoint presentation on the Board's recommendation. (See attached) He noted the City is growing and there is a demand for services that will increase; the Board is in favor of the 3.8556 millage rate. Mayor McPartlan thanked the Board for their service. D. Mayor Opens Public Hearing on Tentative Millage and Tentative Budget Damien Gilliams, 1623 US Highway 1, said when the property appraiser raises the assessment and the City stays at the millage rate, in essence they are raising the taxes. He said insurance should address storm damage not the reserve which is in excess of the standard operating budget; the storm water seawall on the other side of CR512 should be addressed or else they will see liability and litigation; the Golf Course irrigation needs fixed; and the Building Department is loaning money to the Golf Course, but that money should go back to the businesses. He cited the funds that increased in the CAFR and said enough of raising the property taxes; he was glad Larry Napier, the former finance director of Fellsmere, was running for City Council. Ms. Coy called for a point of order stating this was not the place to campaign. Linda Kinchen, 190 Del Mar Street, noted the following increases in the budget: -$7,800 increase in the cell phone usage -mowing in the CRA is moved to the Parks budget but there is an mowing amount in the non - departmental budget -no money is allocated for the maintenance of the installed quarter round -Administrative Services has increased their promotional budget to $2,200 -Police Department has increased their departmental supplies to $35,000 She said when the new police evidence building is installed behind the Police Department, the ADA playground should be replaced with recreational money. The City Manager noted where the quarter round is installed properly and maintained it works which was 30% of the area so Council approved termination of the program. The City Manager said he would look into the cell phone increase; and noted the nuisance mowing is the non - departmental budget amount. E. Adopt Resolution R-16-23 Tentative Millage Rate for Calendar Year 2016 (Transmittal, R- 16-23) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A TENTATIVE MILLAGE OF 3.8556 MILLS FOR THE CALENDAR YEAR 205 2016; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. El City Council 1st Budget Hearing & Special Meeting September 19, 2016 Page Five Mr. Gillmor made a MOTION to take the millage rate to 3.80 which is $52,000 less in the budget. The motion failed because there was no second. Ms. Coy explained that the City had to borrow to clean up after Hurricane Jeanne and Frances before the insurance payment came, so a backup is needed for emergencies; especially the kind of emergencies currently happening in Baltimore and Orlando. She said she does not mind paying $2.81 extra especially for the Police Department and other projects the City needs. MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve the millage rate of 3.8556. Roll call: Ayes: McPartlan, Adams, Coy Nays: Gillmor Absent: Hill Motion carried. Adopt Resolution R-16-24 - FY 2016/2017 Tentative Budget (Transmittal, R-16-24) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE W, ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Mayor McPartlan and SECOND by Ms. Coy to approve the tentative budget Roll Call: Ayes: McPartlan, Adams, Coy Nays: Gillmor Absent: Hill Motion carried. G. Announcement that the Final Public Hearing on Millage and Budget is to be held on Wednesday, September 28, 2016 at the City Council Regular Meeting at 6:00 p.m. Mayor McPartlan announced the final public hearing will be held on Wednesday, September 28, 2016 in Council Chambers at 6:00 p.m. The City Attorney said tonight's action means that the 3.8556 millage is 5.06 higher than the rolled back rate. Ms. Coy announced Colonel Gary West will be riding his bicycle across the County line at 4:00 p.m. on September 22 to meet at the flagpole at the Veterans Memorial to raise funds for Folds of Honor at 4:15 p.m. She invited the public to join them. 6. Being no further business, Mayor McPartlan adjourned the Special City Council Meeting and 1 s` Budget Hearing at 7:14 p.m. Approved at the October 12, 2016 Regular City Council Meeting. /l Mayor ob rtran AI IES7:—, - 4Jeanettellliams, M v1C —.City Elerk 5