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Home My WebLink About09-20-2016 AgendaPUBLIC NOTICE - POLICE PENSION BOARD MEETING SEPTEMBER 20, 2016 The Police Pension Board will hold the regular quarterly meeting Tuesday, September 20, 2016 at 10:00 a.m. in the City Council Chambers, City Hall, 1225 Main St. Sebastian, Florida. Agenda I. CALL TO BEGIN H. VOTE TO EXCUSE ABSENT BOARD MEMBER(S) III. PUBLIC COMMENT IV. APPROVAL OF MINUTES FROM DULY 21, 2016 V. OLD BUSINESS A. Ken Johnson Disability Application - Extension of Processing Time B. Annual Determination and Disclosure of Illiquid Assets/Securities C. Administrative Cost and 2017 Proposed Budget D. City Council Ordinance 0-16-07 — Compliance Adjustments E. Operating Rules and Procedures a. Annual Calendar of Board Activities b. Proposed Agreement for Plan Administrator Services c. Updated Draft of Operating Rules and Procedures d. Contracts and Insurance Notebook (Location of Agreements) VI. NEW BUSINESS A. Waiver of Disability Application Deadline Due to Extenuating Circumstances B. Discussion of Asset Allocation and Investment Policy C. Fund Review D. Proposed 2017 Meeting Dates E. Labor Agreement Pension Benefit Changes — Mutual Consent Agreement a. Restore 3% Factor for All Members b. Establish DROP c. Establish Buyback of Military and Service with Other Agencies d. Establish COLA F. Approval of Payments a. Graystone Consulting $3,375.00 b. Foster & Foster $3,700.00 c. Christiansen & Delmer, P.A. $6,433.83 d. Salem Trust $1,905.00 G. Legal Updates: a. Status of Actions on Forfeiture of Pension b. Other Legal Matters H. Board Member Reports and Comments a. Designation of Jallad Insurance Services as Broker of Record for General Liability Policy — Ken Killgore b. Receipt of State Premium Tax Contribution— Ken Killgore 1. Next Quarterly Meeting: December 13, 2016 v � $ 1.0 Steve Marcinik, Chair Steve Marcinik, Chair Steve Marcinik Chair Steve Marcinik, Chair Lee Dehner, Board Attorney Bruce Hoffman, Board Member Bruce Hoffman, Board Member Ken Killgore, Board Member Ken Killgore, Board Member Ken Killgore, Board Member Charlie Mulfinger, Morgan Stanley Grant McMurry, Highland Capital Steve Marcinik, Chair Ken Killgore, Board Member Steve Marcinik, Chair Lee Dehner, Pension Attorney Steve Marcinik, Chair Steve Marcinik, Chair Please note: In accordance with Florida Statue 286,0105: any person who desires to appeal any decision at this meeting will need a record of the proceedings and for this purpose may need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal is based. In accordance with Florida Statute 286.26: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Administrative Services Department at 1225 Main Stree4 Sebastian, Florida 32958, or telephone 772-388-8205. Kenneth Killqore From: Disability <disability@cdpension.com> Sent: Tuesday, September 06, 2016 3:05 PM To: Kenneth Killgore Subject: RE: Ken Johnson Preliminary Disability Hearing Good Afternoon Ken. Per attorney Dehner, please add to the agenda, for the September 20, 2016 meeting to extend the processing time for Mr. Johnsons claim for the additional 90 days. Regards, Kona Heckman Christiansen & Dehner, P.A. 63 Sarasota Center Blvd., Ste 107 Sarasota, Florida 34240 Telephone: 941-377-2200 Fax:941-377-4848 E-Mail: disability@cdoension.com Original message From: "Kenneth Killgore" To: disabilitvOcdoenslon.com; Dated: 9/2/2016 10:36:13 AM Subject: RE: Ken Johnson Preliminary Disability Hearing Thanks! From: Disability(mailto:disabilitvl7a.cdnension.comj Sent: Friday, September 02, 2016 16:32 AM To: Kenneth Killgore Subject: RE: Ken Johnson Preliminary Disability Hearing I still have not received the report. We of course are hoping to receive it and add it to the agenda for that meeting. I will reach out to the IME doctor and let you know what I find out. Kona Heckman Christiansen & Dehner, P.A. 63 Sarasota Center Blvd., Ste 107 Sarasota, Florida 34240 Telephone: 941-377-2200 Fax:941-377-4848 V. A. - 1 E-Mail: disabilitvro,cdnension.com Original message From: "Kenneth Killgore" To: disabilitvna cdmension.com; Dated: 9/2/2016 9:24:01 AM Subject: RE: Ken Johnson Preliminary Disability Hearing Good morning, Is there any update following the IME? Should we plan on the hearing September 20"? Ken Killgore Administrative Services Director City of Sebastian From: Disability lmailto:disability ancdnension.com1 Sent: Friday, August 26, 2016 2:01 PM To: Kenneth Killgore; Kristin Hill Subject: RE: Ken Johnson Preliminary Disability Hearing Good Morning Ken. Mr. Johnson's Independent Medical Exam was just on Wednesday August 24, 2016. Before setting the hearing we like to at least have the IME report back. As soon as I receive the report I will email you a copy and I will contact Mr. Johnson. At that point we will work on scheduling the hearing. Please let me know if you need anything else. Regards, Kona Heckman Christiansen & Delmer, P.A. 63 Sarasota Blvd, Ste 107 Sarasota, Florida 34240 V. R , - 2 Telephone: 941-377-2200 Fax:941-377-4848 E-Mail: disabilitv(a.cdoension.com Original message From: Kristin To: disabilitvna.cdoension.com; Dated: 8/26/2616 1:49:04 PM Subject: Ken Johnson Preliminary Disability Hearing I just wanted to confirm that we should have Ken Johnson's Preliminary Disability Hearing on the agenda for the September 20a' meeting. If so, are there any particular legal wordings, formats or notations that are necessary to include on the agenda? Also, has he been notified or should I contact him? Also, to give you a heads -up, a request to waive the deadline for filing a disability will be on the agenda regarding Stephen Powell. Ken Killgore Administrative Services Director City of Sebastian VA. - 3 Law Offices Christiansen & Dehneir, P.A. 63 Sarasota Center Blvd Suite 107 Sarasota, Florida 34240 0941-377-2200 • Fax 941.377.4848 September 7, 2016 Mr. Kenneth E. Johnson _ — - - -- - - 1876 Grey Falcon Circle SW Vero Beach, FL 32962 Re: Disability Claim - City of Sebastian Police Officers' Retirement System Dear Mr. Johnson: The Board of Trustees of the City of Sebastian Police Officers' Retirement System has a meeting scheduled for September 20, 2016 at 10:OOA.M. to discuss extending the processing time on your disability claim. You are invited to attend this meeting but you should be aware that the merits of your claim will not be discussed at that time. Once this extension is approved, the initial hearing on your claim must be conducted no later than December 19, 2016. If you have any questions, please feel free to give me a call. Yours very truly, A. jgec Dom- Iwo H. Lee Delmer HLD/kbh BUT DICTATEDBYHIS ABSENCE TO AVOID DELAY IN MAILING cc: Mr. Kenneth Kilgore Christiansen & Dehner, P. A. 63 Sarasota Center Boulevard Suite 107 Sarasota, FL 34240- 941-377-2200 941-377-4848 Phone - Fax City of Sebastian Police Pension Fund ATTN: Ken Killgore 1225 Main Street Sebastian, FL 32958 Proiect Billina Summary July31, 2016 Invoice Number Prev. Bal/ Payments/ New Chgs/ Fees/ Credits/ Pm/Cr/Ref/ Costs Refunds New Bal In Reference To: Police Pension Fund 0049 27300 $0.00 $3,014.62 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,014.62 In Reference To: Kenneth Johnson Disability 1617 28765 $0.00 $2,196.05 $788.00 $0.00 $1,223.16 $435.16 $0.00 $0.00 $3,419.21 $0.00 $5,210.67 $788.00 $0.00 $1,223.16 $435.16 $0.00 $0.00 GRAND TOTAL (current and previous balances) $6,433.83 33.�3 v1--r _.5" F1414 Please indicate account number(s) with payment. (Please Deduct any payments not reflected in Balance due) Christiansen & Dehner, P. A. 63 Sarasota Center Boulevard Suite 107 Sarasota, FL 34240- 941-377-2200 941-377-4848 Phone Fax City of Sebastian Police Pension Fund ATTN: Ken Killgore 1225 Main Street Sebastian, FL 32958 July 31, 2016 Invoice Number In Reference To: Police Pension Fund 0049 27300 Amount Previous balance $3,014.62 Balance due $3,014.62 Please note that the "Balance Due" figure at the end of this bill reflects both 'Total New Charges - Current Period" and any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet received in our office, you should be paying only the "Total New Charges - for services and/or expenses". Thank you. City of Sebastian Police Pension Fund July 31, 2016 In Reference To: Kenneth Johnson Disability 1617 28765 Professional Services Hours Amount 7/5/2016 Receipt and partial review of medical records. 0.20 78.80 7/6/2016 Receipt and partial review of medical records. 0.40 157.60 7/14/2016 Receipt and partial review of medical records. 0.20 78.80 7/15/2016 Receipt and partial review of medical records. 0.40 157.60 7/18/2016 Receipt and review of personnel records. 0.80 315.20 For professional services rendered 2.00 $788.00 Additional Charges Qtv 7/5/2016 Copies 7 1.75 7/6/2016 Copies 22 5.50 7/7/2016 Medical Records. 1 92.45 7/11/2016 Copies 22 5.50 7/12/2016 Copies 49 12.25 Postage 1 0.88 7/13/2016 Medical Records. 1 22.50 Medical Records. 1 161.95 Medical Records. 1 9.00 Medical Records. 1 23.16 Medical Records. 1 26.50 7/19/2016 Medical Records. 1 65.04 Medical Records. 1 8.68 Total additional charges $435.16 Total amount of this bill $1,223.16 Previous balance $2,196.05 Balance due $3,419.21 Please note that the "Balance Due" figure at the end of this bill reflects both 'Total New Charges - Current Period" and any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet received in our office, you should be paying only the 'Total New Charges - for services and/or expenses". Thank you: V1,--- r-I Please indicate account number(s) with payment. (Please Deduct any payments not reflected in Balance due) Christiansen & Dehner, P. A. 63 Sarasota Center Boulevard Suite 107 Sarasota, FL 34240- 941-377-2200 Phone City of Sebastian Police Pension Fund ATTN: Ken Killgore 1225 Main Street Sebastian, FL 32958 Project Billinq Summary In Reference To: Police Pension Fund In Reference To: Kenneth Johnson Disability 941-377-4848 Fax June 30,2016 Invoice Number Prev. Bal/ Payments/ New Chgs/ Fees/ Credits/ Pm/Cr/Ref/ Costs Refunds New Bal 0049 28643 $0.00 $0.00 $2,876.20 $0.00 $3,014.62 $138.42 $0.00 $0.00 $3.014.62 1617 28644 $0.00 $0.00 $2,167.00 $0.00 $2,196.06 $29.05 $0.00 $0.00 $2,196.05 $0.00 $0.00 $5,043.20 $0.00 $5,210.67 $167.47 $0.00 $0.00 GRAND TOTAL (current and previous balances) Please indicate account number(s) with payment. (Please Deduct any payments not reflected in Balance due) Vi.-r -g $5,210.67 Christiansen & Dehner, P. A. 63 Sarasota Center Boulevard Suite 107 Sarasota, FL 34240- 941-377-2200 941-377-4848 Phone Fax City of Sebastian Police Pension Fund ATTN: Ken Killgore 1225 Main Street Sebastian, FL 32958 In Reference To: Police Pension Fund June 30,2016 Invoice Number `Ti-S91 Professional Services Hours Amount 6/14/2016 Preparation of ordinance amending pension plan to incorporate all required 3.00 1,182.00 changes and updates to the Internal Revenue Code and the addition of a Share Plan; correspondence to Board transmitting and explaining ordinance. Preparation and attendance at Board Meeting. 2.30 906.20 Travel Time 4.00 788.00 For professional services rendered 9.30 $2.876.20 Additional Charges: Q 6/14/2016 Car Expense 1 120.42 Food Expense 1 18.00 Total additional charges $138.42 Total amount of this bill $3,014.62 Balance due $3,014.62 Please note that the "Balance Due" figure at the end of this bill reflects both 'Total New Charges - Current Period" and any previous balances due. In most cases, if the previous balance(s) have already been approved for payment but not yet received in our office, you should be paying only the 'Total New Charges - for services and/or expenses". Thank you. City of Sebastian Police Pension Fund June 30, 2016 .In Reference To: Kenneth Johnson Disability 1617 Professional Services 6/13/2016 Receipt and review of claim; review of Pension Plan disability provisions and administrative rules. Preparation of Interrogatories to Claimant and Authorization to Furnish Medical Information; correspondence to claimant. 6/22/2016 Receipt and review of Interrogatories and Medical Authorization from Claimant. 6/29/2016 Correspondence to health care providers requesting medical records. Correspondence to City requesting personnel records and any Workers' Compensation records. Receipt and partial review of medical records. For professional services rendered Additional Charges: 6/15/2016 Copies Postage Total additional charges Total amount of this bill Balance due W_I Hours Amount 0.70 275.80 2.00 788.00 1.20 472.80 1.00 394.00 0.20 78.80 0.40 157.60 5.50 $2,167.00 �A 81 20.25 1 8.80 $29.05 $2,196.05 $2,196.05 Please note that the "Balance Due" figure at the end of this bill reflects both "Total New Charges - Current Period" and any previous balances due. In most cases, K the previous balance(s) have already been approved for payment but not yet received in our office, you should be paying only the 'Total New Charges - for services and/or expenses". Thank you. Please indicate account number(s) with payment. (Please Deduct any payments not reflected in Balance due) V1,-r /n