HomeMy WebLinkAbout09-14-2016 Minutesanor
SEBASTL
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, SEPTEMBER 14, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m.
2. Pastor Karen Leedahl, Christ the King Lutheran Church gave the invocation.
3. Mayor McPartlan led the Pledge of Allegiance.
4. ROLL CALL
Council Present:
Mayor Bob McPartlan
Vice Mayor Jerome Adams
Council Member Andrea Coy
Council Member Richard Gillmor
Council Member Jim Hill
City Staff Present:
City Manager Joe Griffin
City Attorney Robert A. Ginsburg
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
Asst. Administrative Services Director Cindy Watson
Police Chief Michelle Morris
Police Commander John Blackledge
Airport Director Scott Baker
City Engineer Frank Watanabe
Procurement Officer Jim Romanek
Records Clerk Cathy Testa
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
There was no objection to add a Hunt for Hope announcement by Dr. Holly Hamilton after
Item #6D.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
16.138 A. Proclamation — National POW/MIA Recoanition Dav —
Fr. Dave Newhart
Mayor McPartlan read the proclamation and presented it to Sgt. Pete Sayles, USMC
and Chaplain Newhart, USAF. Sgt. Sayles said the ceremony would be in front of
the Victory Center Military Store in the Vero Square Mall.
Regular City Council Meeting
September 14, 2016
Page Two
16.139 B. Proclamation — Constitution Week — September 17-23. 2016 — Accepted by Karen
Bauer and Holly Hamilton, Daughters and Children of the American Revolution
Mayor McPartlan read the proclamation and presented it Dr. Holly Hamilton.
16.140 C. Proclamation — Hunger Awareness Month — September 2016 — Accepted by Dolores
Korf & Krista Garofalo, Treasure Coast Food Bank
Mayor McPartlan read and presented the proclamation to Krista Garofalo. Ms.
Garofalo cited some of the programs offered by the Treasure Coast Food Bank and
invited the public to go to their website. Mayor McPartlan said the warehouse is
always looking for food sorting assistance.
16.141 D. Proclamation — School Attendance Awareness — September 2016 —
Mayor McPartlan read and presented the proclamation to Ms. Prescott. Ms. Prescott
thanked Council for recognizing the importance of school attendance.
Added Dr. Holly Hamilton announced the Hunt for Hope would be held on October I" in Riverview
Park to raise awareness of inflammatory breast cancer.
16.062 E. Waste Management Recycling and Subscription Service Update and New Yard
Waste Service Enhancements Presentation — Dina Reider-Hicks, Public Affairs
Manager
F.
Ms. Hicks introduced Operations Manager Bob DeLaCruz, District Manager Casey
Godwin, and Contracts Compliance Specialist Wendell Morris.
Ms. Reider-Hicks displayed a PowerPoint presentation regarding increased recycling
services provided by Waste Management. (See attached) Mr. DeLaCruz described
the yard waste service that subscribers will receive.
Discussion followed on the make-up service after a Monday holiday.
Mr. Hill pointed out that there is a state mandate to reach 75% of recycled materials
by year 2020 and the County is only at 37%. He suggested going forward there
should be more recycling pickups and less garbage pickups.
Mayor McPartlan asked if the tonnage has gone up in the garbage since the
subscriptions have increased or is it minimized by the recycling. Mr. DeLaCruz
offered to pull that info together through their designated Sebastian routes.
I V AI 1111 VVIDmy VI 17Gl11Vl VGV. OULAUI I I VVI 1 1. LV IV — I.VV V.III. at RIVCI VIQW rGlm—
Mayor McPartlan announced there will be a ceremony in the Park, September 11,
2017.
2
Regular City Council Meeting
September 14, 2016
Page Three
Ms. Coy announced that on Thursday, September 22, Colonel Gary West who has
been riding his bicycle from Maine to Key West to raise money for Folds of Honor
that gives scholarships to sons and daughters of disabled and fallen soldiers, will be
at the County line at 4:00 p.m. and be escorted down to Riverview Park to the
Veterans Memorial. She asked the businesses and residents to come out and show
their patriotism.
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide Input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A.
Approval of Minutes — August 10, 2016 Regular Meeting
16.130 B.
Resolution No. R-16-20 FAA Grant to Update Airport Master Plan (Transmittal, July
27 Transmittal, R-16-18, FAA Letter, Grant, R-16-20)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A FAA AIRPORT IMPROVEMENT
PROGRAM (AIP) GRANT TO PROVIDE FUNDING FOR AN UPDATED AIRPORT MASTER
PLAN STUDY WITH AIRPORT LAYOUT PLAN (ALP) FOR THE SEBASTIAN MUNICIPAL
AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
16.130 C.
Award Work Authorization #1 to TKDA to Conduct an Airport Master Plan Study and
Layout Plan (Transmittal, July 27 Transmittal, R-16-18, R-16-20, Scope, Work
Authorization)
16.142 D.
Waive Bidding Procedures and Authorize the Expenditure of $63,478.82 to xybix
Systems, Inc. Under the HGACBuy Intergovemmental Purchasing Agreement to
Upgrade and Improve the Police Department's Dispatch Center (Transmittal, Quotes,
Info)
16.143 E.
Approve Expenditure of Forfeiture Funds in the Amount of $358 to Purchase Items
for DARE Graduates (Transmittal, Invoice, Letter, F.S.932.7055)
16.135 F.
Approve FY16/17 Employee Insurance Program — United Health Care Alternative #1;
Humana for Dental and Vision Coverage (Transmittal, Presentation)
16.144 G.
Approve Extension of Applied Aquatic Management Agreement until September 5,
2021 (Transmittal, FWC Forms, Letter, E -Mails)
16.046 H.
Approve Request for Chamber of Commerce Candidate Forum in Chambers with
Use of AV Staff and Live Broadcast (Transmittal)
16.106 I.
Approve Florida League of Cities 2016-2017 Legislative Policy Committee Travel
Reimbursement for Any Interested Council Members (Transmittal, Assignment List)
16.145 J.
Approve Alcoholic Beverages for Quatraro Event at Community Center on
September 17, 2016, from 2 pm to 11 pm (Transmittal, Application, Receipt(s)
16.146 K.
Approve Alcoholic Beverages for Simon Event at Riverview Park Pavilion on
September 30, 2016, from 11 am to 4 pm (Transmittal, Application, Receipt)
16.147 L.
Approve Alcoholic Beverages for Discepolo Event at Community Center on
December 10, 2016 from 7 pm to 11 pm (Transmittal, Application, Receipt)
Regular City Council Meeting
September 14, 2016
Page Four
16.148 M. Approve Alcoholic Beverages for Ammons Event at Yacht Club on November 12,
2016 from 12:30 pm to 5 pm (Transmittal, Application, Receipt)
Mr. Gillmor asked to pull item G and Mr. Hill asked to pull item I.
MOTION by Ms. Coy and SECOND by Mayor Mc Partlan to approve consent agenda items
A through F, H, and J through M.
ROLL CALL: Ayes: Coy, Gillmor, Hill, McPartlan, Adams Nays: None. Motion carried.
Item G
Council Member Gillmor said there are some private citizens that have requested
information from the contractor that should be addressed before extending the contract for
five years. The City Manager said he was unaware of any public records requests made to
the contractor.
Mr. Gillmor cited Scientific American information and Ms. Coy noted that glyphosate is not in
what Applied Aquatics is spraying. Mr. Gillmor said the herbicides are linked to harmful
effects to human embryos and algae blooms and the alternatives suggested by folks should
be considered. Mr. Hill noted the City's plan has been approved by the Florida Department
of Environmental Protection (DEP) and everything is in line as it should be.
Ms. Coy said herbicide company, Monsanto, made a bad decision to call Round Up Custom
which is made for aquatic use the same name and noted it does not contain glyphosate.
The City Manager explained while there is no biologist on staff; he is relying on the DEP's
expertise that the herbicides are safe and recommended approval.
MOTION by Mayor McPartlan and SECOND by Mr. Hill to approved Applied Aquatic
Management's contract until September 5, 2021.
Bob Stephen, 150 Concha Drive, said his scientist acquaintance has six alternatives to
spraying the canal he lives on.
ROLL CALL: Ayes: Hill, McPartlan, Coy Nays: Gillmor, Adams Motion carried.
Item I
Mr. Hill noted that no one signed up to serve on the policy committees. MOTION by Ms.
Coy and SECOND by Mr. Hill to withdraw Item I from the agenda.
ROLL CALL: Ayes: McPartlan, Adams, Coy, Gillmor, Hill. Nays: None Motion carried.
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
Ms. Coy reported that at the MPO meeting earlier in the day, the relocation of the Go -Line
North County Hub at CR510 and CR512 was discussed.
Mayor McPartlan said if there was better lighting and a few cameras at the bus stop it would
reduce some of the problems. The City Engineer confirmed there was a study approved to
look at a new, larger site. Mayor McPartlan noted even if the bus stop is relocated, the area
is still desolate; lighting and a camera should still be considered.
S
Regular City Council Meeting
September 14, 2016
Page Five
Ms. Coy said at the Indian River County Commission meeting, there was an interesting
report on how much money has been spent on stopping All Aboard Florida and the coming
of the train should not be considered over.
Mayor McPartlan also reported that street lights at Joy Haven and Concha are listed as a
number four priority on the MPO's plan but number one with the City.
9. PUBLIC HEARINGS - None
10. UNFINISHED BUSINESS
16.049 A.
The City Manager said the initial design called for millings but he and the City Engineer
could tell that heavy equipment would be problem on the millings and recommended
approval of the paving contract.
MOTION by Mr. Hill and SECOND by Ms. Coy to award the paving contract to Preferred
Materials, Inc. in the amount of $63,720 and authorize the City Manager to execute the
same.
ROLL CALL: Ayes: McPartlan, Adams, Coy, Gillmor, Hill. Nays: None Motion carried.
11. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Ben Hocker said in regard to the police evidence building to be considered at the Planning
and Zoning Commission meeting the following night, the paper advertised that a 3,000 sq. ft.
building was to be built and the agenda backup states a 30 x 100 sq. ft. building is to be built
and asked when the increase was authorized.
The City Manager explained once the design started, it was decided by the Chief and staff
that at least a 30 x 100 sq. ft. building would be needed for the evidence and a larger,
secured parking area. He cited the approval process, noting the public would have many
opportunities to provide input.
In regard to Mr. Hocker's comment about a Waste Management truck losing its load, Mayor
McPartlan asked him to contact the City's hotline in the future.
12. NEW BUSINESS
16.149 A. Review Draft Revised Purchasing Manual (0-96-10, 0-06-01, Draft, Comparison)
The City Manager noted one of the biggest changes in the draft policy is the increase of his
spending authority to $25,000 and he was open to any suggestions. Mayor McPartlan
asked if contract penalties should be in the manual.
The City Manager explained that if a high liquidated damage number is put into a bidding
document, the bidder will have to program that into the bid and the bid will be an artificially
high bid. He said he has tried to get the lowest possible bid at the best value; and, he is
rigid with liquidated damages.
5
Regular City Council Meeting
September 14, 2016
Page Six
Mr. Hill said each of the contracts come before Council and the damages can be looked at
that time.
MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve the draft revised
purchasing manual.
ROLL CALL: Ayes: Adams, Coy, Gillmor, Hill, McPartlan. Nays: None Motion carried.
16.150 B. Award Right -of -Way Swale/Ditch Mowing Services Contract to Ace Landscaping and
Pest Management in the Amount of $299.956 and Authorize the City Manager to
Execute the Same (Transmittal, Summary, Agreement)
The City Manager recommended approval.
MOTION by Mr. Hill and SECOND by Ms. Coy to authorize the City Manager to enter into a
service agreement contract with Ace Landscaping and Pest Management in the Amount of
$299,956.
ROLL CALL: Ayes: McPartlan, Adams, Coy, Gillmor, Hill. Nays: None Motion carried.
13. CITY ATTORNEY MATTERS
The City Attorney noted the purchasing manual will come back in the form of an ordinance.
14. CITY MANAGER MATTERS
16.062 A. Letter from Waste Management
The City Manager noted Waste Management's rate increase will be 9 cents a month.
He also announced the first budget hearing will be September 19'" and include the Public
Employees Association and Police Benevolent Association contracts on the agenda for
approval.
15. CITY CLERK MATTERS
16.136 A. Announce Public Hearing for Ordinance No. 0-16-07 - Police Pension Will Be
September 28, 2016 to Allow the Police Pension Board to Consider the Ordinance
The City Clerk announced the date change for the public hearing.
16. CITY COUNCIL MATTERS
A. Mayor Bob McPartlan
i. Attendance
Mayor McPartlan said it is up to Council to police themselves regarding attendance
noting he is only responsible for himself and understands there are work commitments,
family commitments and illness, but if they know they cannot come they should make
the City Manager aware of it as far in advance as they can. He recommended no more
than two excused absences, a possible pay reduction for missed meetings, and an
attendance log should be kept to show transparency. He also suggested Council be
prepared for each meeting and review tapes of missed meetings to ensure the smooth
flow of the meetings.
Regular City Council Meeting
September 14, 2016
Page Seven
Mr. Hill agreed and suggested when the City Clerk calls the roll, Council can decide if
the absence should be excused or unexcused. Ms. Coy said she would feel a lot better
if a reason is given publicly. Mr. Gillmor noted everything is public record, and could be
relayed individually to them. Mr. Hill said he is comfortable with the way things are.
Mayor McPartlan noted a Council Member has missed five of out 18 meetings since the
election and an attendance log would help. Ms. Coy noted if they included non-
attendance to the regional committees, there is cause for concern. She said she was
concerned that that they couldn't address the Charter Review Committee's issue and
there was no time to call for a special meeting.
Vice Mayor Adams said he owes it to the public to explain his absence. He missed a
meeting because he was sick and a second time because his (college exam) final was
the same night. He said he takes his obligation very seriously and life happens; all
Council Members know why they are there.
Mayor McPartlan said he wasn't pointing any fingers; he was aware the Charter says
Council will decide what is an excused or unexcused absence going forward.
B. Council Member Richard Gillmor — None.
C. Vice Mayor Jerome Adams — None.
D. Council Member Andrea Coy
Ms. Coy gave a special thank you to everyone who came to the 9/11 Ceremony. She
also commended the citizens that tossed the hateful flyers handed out at the Ceremony
by an individual. She said the community exceeded her expectations once again.
She reminded everyone to come out and wave flags as Colonel West rides to Riverview
Park on September 22.
E. Council Member Jim Hill — None.
17. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at
7:47 p.m.
Approved at the Se temr 29, 2016 Regular City Council Meeting.
Bob McPartlan, Mayor
ATTEST:
anette Williams, City Clerk