HomeMy WebLinkAbout11-23-2016 Minuteslin L*
SEBASn
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
AND
BOARD OF ADJUSTMENT MEETING
MINUTES
WEDNESDAY, NOVEMBER 23, 2016 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Administration of Oath of Office to Newly Elected City Council Members
Linda Kinchen, Ed Dodd, Jim Hill
1. Incumbent Mayor McPartlan called the meeting to order at 6:00 p.m.
2. The Reverend Dave Newhart of St. Elizabeth's Episcopal Church gave the invocation.
3. The Pledge of Allegiance was recited.
The City Clerk administered the oath of office to the newly elected City Council members.
4. ROLL CALL
Mayor Bob McPartlan
Council Member Andrea Coy
Council Member Ed Dodd
Council Member Jim Hill
Council Member Linda Kinchen
Citv Staff Present:
City Manager Joe Griffin
City Attorney Bob Ginsburg
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
City Engineer Frank Watanabe
Community Development Manager Dorri Bosworth
Police Commander John Blackledge
Records Clerk Cathy Testa
ELECTION MATTERS (Transmittal)
A. Readina of Certificate of Canvassing Board Returns by City Attornev
The City Attorney read the November 8, 2016 election results. (See attached)
B. Call for Nominations for Mavor by Incumbent Mavor — Clerk Calls Roll if More than
One Nomination
Damien Gilliams said people who supported him would like to see new leadership and have
Linda Kinchen or Ed Dodd as the mayor or vice mayor.
Mr. Hill nominated Ms. Coy who declined. Ms. Coy nominated Mr. McPartlan. There were
no further nominations. Mr. McPartlan will serve as Mayor.
Regular City Council & BOA Meeting
November 23, 2016
Page Two
C. Call for Nominations for Vice Mavor by Newly Appointed Mavor — Clerk Calls Roll if
More than One Nomination
Mr. Hill nominated Ms. Coy. Mr. Dodd nominated Ms. Kinchen.
ROLL CALL: Ms. Kinchen - Kinchen Mr. McPartlan — Coy
Ms. Coy— Coy Mr. Dodd — Kinchen
Mr. Hill - Coy
Ms. Coy received 3 votes, Ms. Kinchen received two votes. Ms. Coy will service as Vice
Mayor.
6. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
There was no objection to Mayor McPartlan's request to move the Board of Adjustment case
up on the agenda after Public Input.
PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
16.170 A. Proclamation National Adoption Awareness — Accepted by Frank Avilla, Adoptions
Marketing Specialist of the Children's Home Societv of Florida Treasure Coast
Division
Mayor McPartlan introduced Frank Avila and read the proclamation.
16.170 B. Proclamation National Runawav Prevention Awareness — Accepted by Frank Avilla,
Adoptions Marketing Specialist of the Children's Home Societv of Florida Treasure
Coast Division
Mayor McPartlan read the proclamation and presented it to Mr. Avila.
16.171 C. Government Finance Officers Association Award of Financial Reporting Achievement
Presented to Administrative Services Director Ken Killoore and Administrative
Services Department (Transmittal. Award)
Mayor McPartlan described the award given to Mr. Killgore and the Administrative Services
Department. Mr. Killgore complimented his staff and said this was the 17th year that the City
received this award and he appreciated the recognition.
16.172 D. Treasure Coast Communitv Health Presentation — Vicki Soule, Chief Executive
Officer (no backup)
Ms. Soule said the Center is 23 years old and there are now four health centers with a new
Center coming soon to Riverwalk Plaza, Sebastian. To make an appointment, she invited
the public to call 257-8224.
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Regular City Council & BOA Meeting
November 23, 2016
Page Three
16.173 E. Septic -to -Sewer Presentation — Vincent Burke. Utilities Director. Indian River Countv
(Transmittal. Preliminary Cost Estimates)
6:56 pm
Vincent Burke, Director of Utilities Services, displayed a Septic to Sewer PowerPoint
presentation. (See attached) He said the North County/Sebastian Area Sewer Feasibility
Study is available on the County's website. He described GIS systems the County is using
to assess the nitrate loads, the parcels that would benefit from the project, additional funding
sources needed, and mandating the connection. He asked for support to minimize property
owner's out-of-pocket expense to spur economic growth that will increase the tax base and
take care of nutrients making their way into the Lagoon.
Ms. Coy said the terms of the Indian River Lagoon Council grant are specific to hooking up
Sebastian users and the grant would have to be rewritten to allocate the money. She
referenced a possible funding source is the $39M in the County's Utility Trust Fund; her
vision is to help residents hook up to the County's system once it is in place.
Mr. Hill said he would like to approach this as how do we get this done because every
citizen would benefit and he is in favor of working with the County.
Mr. Dodd said he would like to begin a working relationship; everybody within the urban
service area should have service; and the City's $10,000 grant program money is there to
help businesses as opposed to the $2,000 mentioned in Mr. Burke's presentation. He also
said the value of the utility when the City gave it to the County should be included in the
conversation.
Mr. Burke said at that time, the County did take on the failing utility with the $5M debt that
was repaid over time as the customers paid for the service.
Mayor McPartlan summarized that the City Manager would follow up with the County
Administrator.
Brief Announcements
• Friday, December 2, 2016 — Chamber of Commerce Light Up Night — 5:30-7:30 pm
• Saturday, December 3, 2016 — Christmas Parade Indian River Drive — Main Street to Riverview Park — 6 pm
• Tuesday, December 6, 2016 - Sebastian's Community Night Out — Riverview Park - 5.:00-7:00 pm
• Saturday, December 10,2016—Sebastian River Art Club Show — Riverview Park —f0-4:30pm
Mayor McPartlan announced the upcoming events.
8. CONSENT AGENDA
A. Approval of Minutes — October 12, 2016 Regular Meeting
16.174 B. Resolution No. R-16-31 — Partial Abandonment of Rear Easement, Lot 2, Block 211,
Unit 10 (Transmittal, R-16-31, Staff Report, Site Map, Utility Approvals, Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 2, BLOCK 211, SEBASTIAN
HIGHLANDS UNIT 10; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR
RECORDING; PROVIDING FOR EFFECTIVE DATE.
Regular City Council & BOA Meeting
November 23, 2016
Page Four
16.175 C. Resolution No. R-16-32 - Donation of Special Needs Playground Equipment to the
United Church of Sebastian (Transmittal, R-16-32)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
DECLARING CERTAIN PERSONAL PROPERTY (SPECIAL NEEDS SWING SET AND
PLAYGROUND EQUIPMENT) SURPLUS; ESTABLISHING THE VALUE OF SUCH
PROPERTY, AND AUTHORIZING THE DONATION THEREOF TO THE UNITED CHURCH
OF SEBASTIAN WITH CONDITIONS; PROVIDING FOR REPEAL OF RESOLUTIONS OR
PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVISIONS FOR AN
EFFECTIVE DATE.
16.176 D. Resolution No. R-16-33 Rescheduling City Council Meeting (Transmittal, R-16-33)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
RETROACTIVELY SETTING NOVEMBER 23, 2016, AS THE DATE OF THE FIRST
REGULARLY SCHEDULED CITY COUNCIL MEETING FOLLOWING CERTIFICATION OF
THE ELECTION RESULTS; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE.
16.177 E. Prior Approval for Council Travel — Institute for Elected Municipal Officials — January
20-22, 2017 — Cocoa Beach (Transmittal, Agenda, Registration Form)
16.178 F. Approve Payment of Fees to Indian River Clerk of Court from the Law Enforcement
Trust Fund for Forfeiture Case (Transmittal, Invoice, F.S.932.7055, Chiefs Letter)
16.179 G. Approve the Purchase of Three 2017 Ford Explorer Police Vehicles from Alan Jay
Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in the
Amount of $115,516.20 (Transmittal, Quote, Bid Award)
16.180 H. Approve the Purchase of One 2017 Ford Explorer Police Traffic Patrol Vehicle from
Alan Jay Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in
the Amount of $38,505.40 (Transmittal, Quote, Bid Award)
16.181 I. Approve the Purchase of One 2017 Chevy Tahoe 2WD K9 Vehicle from Alan Jay
Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in the
Amount of 47,158.81 (Transmittal, Quote, Bid Award)
16.182 J. Approve the Purchase of Two 2017 Chevrolet Caprice Police Units from Alan Jay
Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in the
Amount of $74,502.02 (Transmittal, Quote, Bid Award)
16.183 K. Approve the Purchase of One 2016 Nissan Pick Up from Alan Jay Fleet Sales of
Sebring Under the National Joint Powers Alliance Bid #2017-102811 in the Amount
of $26,838.45 for Engineering Department (Transmittal, Quote, Bid)
16.184 L. Approve the Purchase of One 2016 John Deere 410L Backhoe from Nortax Under
the Florida Sheriffs Association Contract #FSA16-VEH14.0 for the Total Purchase
Price of $101,669.25 for Public Works Department (Transmittal, Quote, Contract)
Mr. Dodd asked to pull Items G, H, I, J, and K.
MOTION by Ms. Coy and SECOND by Mayor McPartlan to approve Items A -F and L.
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November 23, 2016
Page Five
ROLL CALL:
Motion Carried 5 - 0.
Items G. H. I. J and K
Mr. Dodd - Aye
Ms. Kinchen —Aye
Ms. Coy - Aye
Mr. Hill -Aye
Mayor McPartlan - Aye
Mr. Dodd asked how the competitive bidding process worked for vehicles.
The City Manager explained the City uses the Florida Sheriff's Association and the National
Joint Powers Alliance which provides a bigger pool that allows lower rates as opposed to
purchasing the vehicles individually at a higher rate—similar to insurance premiums.
MOTION by Mr. Dodd and SECOND by Ms. Coy to approve Items G, H, I, J and K.
Ms. Kinchen asked to discuss item K further.
AMENDED MOTION by Mr. Dodd and SECOND by Ms. Coy to approve Items G, H, I, and
J.
ROLL CALL: Mr. Hill - Aye Ms. Kinchen - Aye
Mayor McPartlan - Aye Ms. Coy - Aye
Mr. Dodd - Aye
Motion Carried 5 - 0.
Item K
Ms. Kinchen asked for clarification of the transmittal requesting a 2016 Nissan but the
backup material indicating a 2017 Crew Cab. She also said she understood the need for a
pickup bed but not the back seat. The City Manager said he made a mistake with the year
and explained that having the back seat provides flexibility with transporting additional
people.
MOTION by Ms. Kinchen and SECOND by Mayor McPartlan to approve Item K of the
Consent Agenda.
ROLL CALL: Mayor McPartlan - Aye Ms. Coy -Aye
Mr. Dodd -Aye Mr. Hill -Aye
Ms. Kinchen - Aye
Motion Carried 5 - 0.
9. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
16.185 A. Citizen Budaet Review Advisory Board (Transmittal. Aoolications. List)
Council Members announced the following appointments:
Mr. Hill - Michael Frank
Mayor McPartlan - Tim Slaven
Vice Mayor Coy - Ed Herlihy
Mr. Dodd - Larry Napier
Ms. Kinchen - TBA
Regular City Council & BOA Meeting
November 23, 2016
Page Six
16.186 B. Indian River Countv and Reaional Boards and Committee Assianments (Transmittal.
Liaison List)
Upon review of the list, Council Members indicated their interest in serving on the various
boards and committees. (See list attached)
16.187 C. Indian River Countv Commission Monthly Meetina Monitorina (Transmittal.
2016/2017 Schedule)
Mr. Hill agreed to take December and the Council Members agreed to monitor the 2017
County Commission meetings alphabetically.
10. PUBLIC HEARINGS - None
11. UNFINISHED BUSINESS
16.060 A. 2016 Capital Improvement Proaram (CIP) Update (Transmittal. Presentation)
The City Engineer gave the PowerPoint presentation provided in the agenda packet. There
were no questions from Council.
Damien Gilliams, 1623 US Highway 1, said the $1.31M borrowed from the DST fund and
Building Enterprise Fund to fix the Golf Course irrigation system should be put back to
address all of the roads. He also said the Senior Center donations should have been used
to fix the restroom; and, the occupational business tax should be returned to the businesses
so they can hook up to the sewer system.
16.167 B. Discuss Proposed Ordinance Reaardina Medical Mariivana Treatment Centers
(Transmittal. Constitutional Lanauaae)
The City Attorney said he would like Council to send the center regulation to the Planning
and Zoning Commission to make recommendation to Council.
MOTION by Mayor McPartlan and SECOND by Ms. Coy to send the issue to the Planning
and Zoning Commission for recommendation.
ROLL CALL: Mayor McPartlan - Aye Ms. Coy —Aye
Mr. Dodd — Aye Mr. Hill —Aye
Ms. Kinchen - Aye
Motion Carried 5 - 0.
12. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Bruce Zingman, Sebastian, said Santa will arrive by float in the Annual Christmas Parade to
Riverview Park on December 7 at 6:00 p.m. He invited any group that would like to be in
the parade to call the Chamber of Commerce at 589-5969.
Angela Duvall, Native Tackle Supply, asked when the boat ramps will be repaired, the
CavCorp lot be finished, the overflow lot be paved, and the Sebastian Inlet jetties re -opened.
Regular City Council & BOA Meeting
November 23, 2016
Page Seven
7:50 pm
The City Manager reported that all four docks require an engineering assessment; there is a
considerable amount of debris in the water by the Yacht Club that needs to be removed; the
Main Street dock is open; the CavCorp lot is delayed because the contractor was used to
augment the debris removal; the overflow lot has been dry and smoothed out and is usable.
He could not speak to the state's Sebastian Inlet Park. He offered to provide a report as to
the dock construction at the December 14 meeting.
David Knotts, 902 S. Fleming Street, said his neighbor has spent $1,300 to remove a tree
nearby 900 S. Fleming that they have found out is on the City's property. He asked that the
City look into removing the overturned stump packed with dirt to allow passage of the
mosquito boat and prevent the dirt from entering the canal. The City Manager offered to
look into it and report back to Council.
Damien Gilliam said floating piers are the way to go when a storm is approaching. He also
said the debris sat on his street for too long and his swale was damaged when it was finally
picked up. He said the reserve fund should be used to expedite the clean-up.
Mr. Gilliams said the retention ponds in the CavCorp lot are going to overflow onto Indian
River Drive during the next storm. He also said the other side of the Collier Canal should be
included in the Capital Improvement Program since one side was already repaired by the
City.
Amanda Smally, Manager of Skydive Sebastian, apologized for letting a non-profit
organization representing children and the homeless come in and use the facilities. She
said Skydive Sebastian is committed to rebuilding their relationship with the local
community.
Charles Kunkle, 231 Main Street, asked to hold weekly Adult Children of Alcoholics 12 -step
meetings on Mondays and Fridays from 5:30 to 8 p.m. in the old Council Chambers. Mr. Hill
asked Mr. Kunkle to meet with the City Manager to discuss the possibility.
Mayor McPartlan called for a break 7:58 p.m. and upon Council's return at 8:06 p.m., all members
were present.
14. RECESS CITY COUNCIL MEETING AND CONVENE AS BOARD OF ADJUSTMENT
A. Call to Order and Roll Call
Chairman McPartlan called the Board of Adjustment meeting to order at 8:06 p.m.
Members Present:
Chairman Bob McPartlan
Vice Chairman Andrea Coy
Council Member Ed Dodd
Council Member Jim Hill
Council Member Linda Kinchen
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Regular City Council & BOA Meeting
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Page Eight
B. ADDroval of Minutes — Seotember 28. 2016
MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve the September 28, 2016
Board of Adjustment minutes.
ROLL CALL: Mr. Dodd - Aye
Ms. Kinchen —Aye
Ms. Coy - Aye
Motion Carried 5 - 0.
C. Quasi -Judicial Hearino
Mr. Hill —Aye
Mayor McPartlan — Aye
i. MARK NICHOLSON and ZINA ZILO, IN REGARDS TO LOT 13,
BLOCK 330, SEBASTIAN HIGHLANDS UNIT 13, AT 1514 STONECROP
STREET, ARE REQUESTING A VARIANCE TO CONSTRUCT A FENCE
TO BE NO HIGHER THAN EIGHT (8) FEET IN HEIGHT ALONG THE
NORTHEASTERN SIDE AND REAR OF THEIR PROPERTY, WHEREAS
THE CODE WOULD PERMIT SUCH FENCE TO BE A MAXIMUM SIX (6)
FEET IN HEIGHT.
Chairman McPartlan opened the quasi-judicial hearing at 8:08 p.m. and the City Attorney
read the request from Mr. Nicholson and Ms. Zilo.
There was no ex parte communication to disclose by Board Members.
The City Clerk swore in those who planned to offer testimony.
Mark Nicholson said he had to dig out some trees for his pool which exposed the view into
his house. He described how the fence will slope with the yard to provide security and
privacy.
The Community Development Manager explained the request, noted surrounding property
owners were notified, and staff recommended approval.
Mr. Hill asked if they should change the law because there are many lots within the City that
this would apply to. The Community Development Manager explained the unique situation
of this case is that the corner lot was unified with a house around the corner making an "L"
shape.
Mr. Hill said is this was a common occurrence where back-to-back houses meet and he
asked if the law should be changed or should homeowners pay $200 each time to come
before them to request a variance. Ms. Coy said she preferred to look at these on a case-
by-case basis.
Tom Hotchkiss, 1550 Stonecrop, said a situation just like this was approved by the Board of
Adjustment nine months ago.
There was no opposition to the request.
The Community Development Manager summarized, saying staff recommended approval.
Regular City Council & BOA Meeting
November 23, 2016
Page Nine
MOTION by Mr. Dodd and SECOND by Ms. Kinchen to have staff review the Land
Development Code regarding fence heights and approve the request by Mark Nicholson and
Zina Zilo
ROLL CALL: Mr. Hill - Aye Ms. Kinchen —Aye
Chairman McPartlan — Aye Ms. Coy — Aye
Mr. Dodd - Aye
Motion Carried 5-0.
D. Chairman McPartlan adjourned the Board of Adjustment meeting at 8:21 p.m. and
reconvened the City Council meeting.
13. NEW BUSINESS
16.188 A. Review/Discuss South Annex Proposals at Municipal Complex (Transmittal,
Pr000sed Lease. Letter. Lease)
The City Manager said the Art Club has occupied the western portion of the south annex
building since 2010 without a formal agreement. During a workshop earlier in the year,
there was discussion that there should be an agreement to outline the duties and
responsibilities of the Art Club which is Attachment A. He said the Senior Center is
requesting that they control the eastern portion of the building as outlined in Mr.
Goodfellow's letter and he was looking for Council direction.
Mayor McPartlan said he would be in agreement to having the Senior Center oversee the
old Council Chambers and enter into a lease with the Art Club for the western portion.
Mr. Dodd said he would like to see an addendum that identifies the five other groups with
the time they will use the old Council Chambers.
The City Manager said the scheduling has been bounced around amongst staff and as new
groups request to use the facility there should be a centralized area. He said the proposed
Art Club lease addresses that conflicts would be solved by the City Manager.
Mr. Dodd said if the times for the groups were addressed in the lease, that would indicate
when the facility is available and he didn't think fees should be charged even though the
Senior Center has a good system. He said the groups shouldn't have to charge for space
they aren't paying for. He would be in favor of the Senior Center lease with the two caveats.
Ms. Coy explained the money collected by the Senior Center's charge goes back to
upgrading the facilities and expenses such as toilet paper, cleaning services. She said the
Senior Center's Board of Directors would be interested in renovating the building at no cost
or very little to the City with the money collected.
Mr. Hill said the City should neutrally control the schedule of the room and if the seniors
need more space, they could get on the schedule.
Ms. Coy asked if the City was willing to spend tax dollars to renovate the building. Mr. Hill
replied that would be a separate discussion.
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Page Ten
The City Manager said it would be better controlled if the scheduling was handled by
whoever has the lease. He said if someone that uses a significant public asset, it should be
memorialized somehow. He explained the classes that take place at the Community Center
are monitored by an instructor.
Mr. Dodd said the five subtenants need to be protected in the lease otherwise if their meeting
times change, the change can't be guaranteed. He offered that the Senior Center could take
the bigger room; and, if the organizations want to improve the room they should be allowed to
do that.
Mayor McPartlan asked the City Manager to create a schedule for the groups, including
extra time for the Senior Center and to come back to Council if there were any conflicts.
The City Manager said the times were a moving target, and trying to manage seven leases
would be a hardship. Mr. Dodd requested an addendum to the lease, listing the times the
groups would be using the room; the Senior Center could work with the access.
8:49 pm
Mayor McPartlan recapped that an addendum to the Senior Center lease would state that
they schedule the times for the groups and they would be open to changes.
8:56 pm
9:04 pm
Mr. Hill said the Art Club should be in a lease without the large room; and City staff should
schedule the room.
Mayor McPartlan recapped that the seniors are okay with where they are, the Art Club
should have a lease and the old Council Chambers will be managed by City staff for
whoever wants to use it.
Ms. Kinchen said she agreed the Art Club should have a lease and the room should be
scheduled with City staff.
Ms. Coy said the room is underutilized for large portions of the day and someone with a
business background should manage the facility. Mr. Hill said it has always been assumed
that the Art Club has control over the facility which a lease and staff management would
address.
Tina Cafro, 631 Bayfront Terrace, said she was under the impression that the Art Club had a
lease and noted the Art Club uses the room on Tuesdays, Thursdays and some Saturdays.
She said embroidery group uses the building the first, third and fourth Wednesday of each
month from 8:30 a.m. to 3:30 p.m. The embroiderers would have no objection to signing a
lease with the Art Club, but not the Senior Center.
Ben Hocker, Sebastian, said the 2016 annual report filed by Senior Activity Center lists
Andrea Coy as the president and it is not appropriate for her to participate in the discussion.
Natalie Arribas, 412 Bywood Avenue, President of the Sebastian Quilters, said they would
like to have a lease and be scheduled with the Art Club. They are in the building Monday
and Friday from 9-2.
Carelyn Calame, 7565 131 Street, said her group is a club and the City is basically telling
one club to control another club in a building that the City's owns. She said the owner of the
building should manage the groups.
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Regular City Council & BOA Meeting
November 23, 2016
Page Eleven
Mayor McPartlan asked the City Manager to look up how many members are in each group.
Darlene Kratovel, Secretary of the Art Club, said the Club keeps the hands and minds of the
198 members busy. They were given a preliminary lease and were asked to take over the
management of the building by the City Manager. The Club's Board of Directors requested
the name to be changed on the preliminary document and they agreed to take control of the
building. The Senior Center sent a letter on November 8 indicating they wanted to take over
the building and whole process has been stressful for the Club.
Judy McNamara, President of the Sebastian River Art Club, said they are in the building
Tuesdays and Thursdays from 9 a.m. to 3 p.m. and sometimes Saturday; they are happy
with the room, there are 198 members. She said if someone other than the City schedules
the building, they are afraid they won't be able to do something in the building.
Carol Hunt, 1101 Cloverbrook Lane, said the City should manage the building; the groups
she is involved with do their own security and cleaning; each clubs charity work should be
considered before there is a final decision.
Nina White, Sebastian said she agreed with the Mayor, if it isn't broke, don't fix it. She said
there is a list of all the charities they make donations to.
Karen Leonard, 152 Mayberry, said she wanted celebrate the diverse activities available to
community in the building and she could help the City schedule the facility on the computer.
9:17 pm Mayor McPartlan noted they should consider the remaining items on the agenda at this
point. MOTION by Mr. Dodd to extend the meeting until 10:00 p.m. Public input continued.
Ann Emery, Art Club, said they have a key to their portion of the building but not the old
Council Chamber; and, they provide their own cleaning and hired Stanley Steamer to clean
the rugs when a pipe recently broke.
John Boas, 381 Main Street, said there weren't any problems until one Council Member has
made a point of a land grab.
Mayor McPartlan explained there are a lot of misperceptions and a land grab was not the
case. He asked Mr. Boas if there should be a lease or no lease.
Mr. Boas said this wasn't broke and asked why they have to go through this.
Glenn Goodfellow, Vice President of the Senior Activity Center said the Center has
expanded their floor space, hours, and exceeded the building capacity which is why they are
looking at the old Council Chamber. There isn't any intent to deprive any group of space,
they are looking for efficient use of the space following the business model that has
improved their current building; if they move into the old Council Chamber they would like to
improve facility; and he requested that the smaller groups should carry liability insurance
should there be an accident. He concluded that the Senior Activity Club can bring a great
deal to the building and he hoped Council would give their request serious consideration.
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Regular City Council & BOA Meeting
November 23, 2016
Page Twelve
Dale Duvalo, Art Club member, asked Council not to fix a problem when there isn't a
problem; the room should be managed by the City.
Mayor McPartlan said one thing to consider is should City property be given to clubs. He
suggested putting picnic tables between the buildings.
MOTION by Mr. Hill to acquire a lease with the Art Club for the western portion and have the
City manage scheduling of the old Council Chambers going forward.
Ms. Coy asked him to separate the Art Club lease from the scheduling of the room because
she would have to abstain from the room scheduling.
MOTION by Mr. Hill and SECOND by Mr. Dodd to have the eastern portion (the old Council
Chambers) managed and scheduled by the City Manager or his designee.
ROLL CALL:
Motion Carried 4-0.
Ms. Kinchen - Aye
Ms. Coy - abstained
Mr. Hill - Aye
(Coy abstained)
Mayor McPartlan — Aye
Mr. Dodd —Aye
9:32 pm Mr. Hill said a motion for the Art Club lease isn't necessary since the motion is in place; the
City Manager will control and schedule the old Council Chambers.
Ms. Coy asked that the Art Club lease include an insurance provision. Mr. Dodd said the
same provisions that apply to the Community Center should apply to the users of the room.
Mr. Hill suggested they workshop the use of the room.
16.189 B. Review and Consider 2016/2017 Council Meetina Dates (Transmittal. Dates).
MOTION by Mr. Hill and SECOND by Mayor McPartlan to cancel the December 28, 2016,
November 8, 2017 and December 27, 2017 Council meeting dates
ROLL CALL: Mayor McPartlan - Aye Ms. Coy —Aye
Mr. Dodd —Aye Mr. Hill —Aye
Ms. Kinchen - Aye
Motion Carried 5-0.
16.190 C. Review Citv Council Procedures Resolution No. R-15-10 (Transmittal. R-15-10)
Mr. Hill asked if in the time limit paragraph (pg 209), something to the effect that Council
may at any time temporarily adjust the time limit by a majority of the vote because they
adjusted the time limit earlier in the year. He noted the rules can be adjusted by a majority
of the vote.
The City Attorney replied that as an example, tonight the Mayor instituted a three minute
limit for the Art Club discussion. This time limit could have been challenged by any other
Council Member as provided in Roberts Rules of Order.
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Regular City Council & BOA Meeting
November 23, 2016
Page Thirteen
Mr. Hill stated their rules require three affirmative votes and they should follow their rules.
He also pointed out that Council will not debate an issue during public input but may by
consensus direct a Charter Officer should be followed to make a smooth, orderly meeting.
MOTION by Mr. Hill and SECOND by Ms. Coy to leave Resolution No. R-15-10 as it is.
ROLL CALL:
Motion Carried 5-0.
Ms. Coy - Aye
Mr. Hill—Aye
Mayor McPartlan - Aye
15. CITY ATTORNEY MATTERS
16.191 A. National Love Your Lawver Dav (Article)
Mr. Dodd —Aye
Ms. Kinchen —Aye
The City Attorney said he was disappointed that he did not receive any messages on
November 4'h.
16. CITY MANAGER MATTERS
The City Manager said they finished the hurricane debris removal November 18 at 2:00
p.m.; 32,000 yards of debris were removed and 1,500 trees were trimmed or removed.
Public Works did an outstanding job of monitoring for FEMA reimbursement.
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Council Member Andrea Cov
Ms. Coy noted that as time went by after the hurricane, more debris accumulated so it was a
shame that some took advantage of the clean-up.
She announced a Pearl Harbor Commemoration would be held December 7 at 12:30 p.m. in
Riverview Park.
She asked Mr. Hill to be her alternate at the December 14 Metropolitan Planning
Organization meeting.
She wished everyone a Merry Christmas and asked everyone to be kind to each other to
make this Country work.
B. Council Member Ed Dodd
Mr. Dodd thanked all the people that voted for him; and the City Manager and City Attorney
for time spent going over his first agenda packet.
C. Council Member Jim Hill - None
D. Council Member Linda Kinchen
Thank all people voted for her and looked forward to working with everyone in the future.
13
Regular City Council & BOA Meeting
November 23, 2016
Page Fourteen
E. Council Member Bob McPartlan
Mayor McPartlan congratulated the new and returning Council Members. He wished
everyone a happy and blessed thanksgiving.
19. Being no further business, Mayor McPartlan adjourned the regular Council meeting at 9:46 p.m.
Approved at the December 14, 2016 Regular City Council Meeting.
/;/)/V&
Mayor Bob McPartlan
ATTEST.'
n�Wils,-MMC —City Clerk
14
Indian River County Utilities
E c
4�� OGS
Septic to Sewer (S2S) Presentation
City of Sebastian City Council Meeting
November 23, 2016
Introduction
• Vincent M. Burke, P.E.
• Director of Utilities for Indian River County
• Water, Wastewater, Reuse
• 48,000 accounts
392 Commercial Lift Stations
• 859 miles of water distribution pipe
• 4,291 hydrants
• Solid Waste & Disposal District (SWDD)
• Landfill, Customer Convenience Centers (CCC)
• Recycling
Outline
• Septic Systems: A brief overview
• Collection systems
• County work
• Feasibility studies
• ArcNLET
• Matrix
• Grants
• Projects
• S2S Phase 1 Commercial Area
• Moving Forward/ Next Steps
—1. —
Figure 7. Nitrogen sources and pathways to streams, including direct discharges, runoff, leaching to
groundwater, subsurface the drainage to ditches, and precipitation directly into waters.
Nitrogen in Minnesota Surface Waters • lune 2013 Minnesota Pollution Control Agency
Even Properly Functioning and Maintained
On -Site Sewage Treatment Disposal Systems (OSTDS) produce an Effluent
Capable of Causing Groundwater and Surface Water Contamination
Daily Contribution of Kasteooaterto Septic Tank
Average of 50 to 80 Gallons
per day/per person"
Wastewater in f
Septic Tanks
Contain:
Total Nitrogen
t
60mg/L Septic system
Total Phosphorus *:
104mgfL
Total Bacteria
100.000,000
CFU/100m1
and Anything ElseUrrle
Flushed Down the Groundwater flow~
Drains
Nitrogen compounds cannot be
significantly reduced in the
conventional OSTDS and thus nitrogen
levels within ground waters may
increase.
Contribution to Groundwater/Surface
Water from Septic Tanks
7.3-14.7lbs Nitrogen'
per person/per year
' 'An Assessment of Nitrogen Contribution from On-site Wastewater Treatrnent Systems in the Weh,a S.uCy =rea of Central Fbrida'. Fin Departrnent of Health
"
"On -Site Treatrrent and Disposal Systems. An Omview'. Univeteity of Fbrida, WAS Extension
Every Septic System is a potential source of Ground Water Contamination and can have
consequences that extend beyond the boundaries of the owner's property
Septic Systems can affect Groundwater and
Surface Water in many ways:
► Nitrogen and Phosphorus released from
Drainfields can cause Oxygen Reducing
Algal Blooms that prevent sunlight from
reaching aquatic vegetation (Sea
Grasses)
P. Sewage can contaminate Water Supply
Wells.
► Wastewater and sewage from Failing
Systems can carry bacteria and viruses
harmful to both man and Aquatic
Organisms
► Sewage can run off into Surface Waters.
► Failing systems, or improperly located
systems can discharge inadequately
treated sewage.
Septic systems failures can occur when wastewater either breaks out at the surface or seeps into the soils and
travels to groundwater sources, contaminating the water and threatening public health
A failing septic system leaks long before it emits foul odors.
\P41G
Conventional
septic tank soil
treatment unit
(STU)
Intermittent Sand
F i¢er {rare)
NSF- 0Aerobic
Treatment Unit
(ATU)
0 Baseline 30% 30% Conventional system
construction permit *-N=
20%
Baseline
24%
44%
Legacy system
30%
Baseline
21%
51%
ATU
Department of Health chart
Conventional Systems: 30% of TN reduction, 40-60% TP reductions
Older than 1983? Maintenance, construction, leaks, settling
What defines a working septic tank?
High water table?
Advanced Wastewater Treatment Facility
Primary +--Secondary Tertiary —+
PRIMARY
CLARIFICATION
AERATION
CLARIFICA11ON
SAND AND GRIT
REMOVAL
DISINFECTIOfI
UOU10
♦ UOUID
SOU05
_ SLUOOE
SfuOGF i 9
CHIIiRINf-I[Iti
m UURAYIOIET
ACTNATED SU..I::i IM.HTSUVI
COASRSE CREEN DEBRIS
SOLIDS DISPOSAL
EFFLUENT
NUIRIf NT
REIADVAI \
ischarged effluent's
`continuously monitored to ensure
\ quality levels are met
Reuse water for W
Irrigation
Surface water
Discharge
Groundwater
Recharge _
Wastewater Treatment Plants employ multiple adv*ced treatment technologies and steps, yielding a much
cleaner discharge that can be Reused/Reclaimed as irrigation water for many applications.
The limitations placed on the effluent of wastewater
treatment plants by the Federal Clean Water Act are
based on a Best Available Technology system which is
run by the National Pollutant Discharge Elimination
System (NPDES). Best available technology means
that the wastewater treatment plant must use the most
effective technology that is economically feasible to
treat the wastewater.
Unlike a sewage treatment plant, a septic
tank only partially treats sewage.
Efficiencies of Advanced Wastewater
Treatment Facilities can see removal rates
of 98% reduction in Total Phosphorous
and Grer, cert"an F. -I006 rr-KHT•1-tln- i"T-jfn
Nitrogen
Locations of Septic Tanks in Indian River County
- - ..........
L000au ot5"cTada \
m Ldun %a CD=4
Monda
I
www.ircutilites.com
Jurisdiction
City of Fellsmere
City of Sebastian
City of Vero Beach
County
Town of Indian River Shores
Town of Orchid
Data Sources
Indian River County Utility Dept, 2013
City of Vero Beach Utility Dept, 2013
Indian River County Prope rtyAppraiser, 2013
Parcel with No Sewer Service Parcel Count %
No Sewer Service, Built 1983 or After
648
No Sewer Service, Built Before 1983
464 4%
No Sewer Service, Built 1983 or After
6,807
No Sewer Service, Built Before 1983
1,577 28%
No Sewer Service, Built 1983 or After 486
No Sewer Service, Built Before 1983 1,000 5%
No Sewer Service, Built 1983 or After 11,419
No Sewer Service, Built Before 1983 7,814 63%
No Sewer Service, Built 1983 or After 93
No Sewer Service, Built Before 1983 60 <1%
No Sewer Service,Built1983orAfter 1 <1%
Total 30,369
Septic Tank Concerns/ Nutrient Loading
• Age of system
• Proximity to waterbody
• Lagoon
• Pond
• Canal
• St. Sebastian River
• Classification of the surface water body
• Density (lot size / loading concentrations)
• Water table
• Soil Type
• Non -potable (private/shallow) well water
• Ground water flow direction
Types of Systems
• Vacuum
• Low pressure
• Gravity
Vacuum SVst e m s
P1.4" ' VNrvr Pn .1', Covin and VMI
CAL APPLICATION: RESIDENTIAL PUMP
SYSTEM
Gravity
Sewer
Sewage Grinder System NW
Grinder System �oiiect Main
G ravity
kfadia
County Update
• What has been done
• What is being done now
• What will be done
Photo credit: www.captainkimo.com
What has been done?
1. Sewer Feasibility Studies
2. Draft Sewer Matrix
3. ArcNLET model/ calibration
4. West Wabasso Phase II Septic to Sewer/ CDBG/ SJRWMD
5. North County / Sebastian Septic to Sewer (S2S)
1. Sewer Feasibility
• Summerplace
SEWER COLLECTION SYSTEM
FEASIBILITY STUDY
IRCDUS ucP bdl01 -�
wwEwn•a um Pce•x.�a ww.�wxn
:E+o eec..rcaro•
r.l
I'
�{ SCHULKE. BITTLE 8 STODDARD. L.L.C.
as. Tiimirm[et� u mwve`�[aw°`�.npM1m..°A°4y.'.'.�.e�
Studies
• North County/Sebastian Area
SANITARY SEWER FEA51BILITY
STUDY AND REPORT
NORTH SEBASTIAN AREA
rNWPN rvE AVkf+. [LORID<
Olrr,
'i
Novembe[ IV13
flNN1d 1M-
MdldnNlver CeVnly Vlll _
M1EVFNN:
MMMJ?L\STELLER S MOLER. INC.
M ' CONSULnNG ENOINEER6
v«e anise s+�io�ou°fi°
W.. M AW, e4. KEE VM3
2. Draft Sewer Matrix
• Department of Health, Volusia County- 2013
• Numerical Ranking System
• Soil permeability
• Water body Index (proximity to water body, canal)
• Age
• Water Table
• Potable Water Supply
• Density
SEWER MATRIX FORMULA:
A+CIFI D+E
B X F
B= WATER BODY INDEX
F = DENSITY INDEX
��y)y lu.e.ble n.q �n
Ilnb; albY rv,n,,,. ,
� baman nr,er u.. w�w._....�n bwyri
DRAFT: Numerical Ranking System
A= PERMEABILITY INDEX
C = AVERAGE AGE OF SEPTIC SYSTEM
INDEX
D = WATER TABLE INDEX
E - POTABLE WATER SUPPLY INDEX
.....p,nn.+rr ^w. Iwwwry
/q„4rMM6nYrn I;;Y,
Iw,
/'
MMI
M+M.rraw,urw x;tl,.
.._ n v. .. n........ • ruuu-,
.26". f
I'll'/��IN
nlmrn ']N./
,
rm Nrvr,NralE 1
.e ro rn ✓h3GdNvnn...m
n m)1'
vo r anva..+ br^
Vla ]6,ean 1
.1
FnX. MrMgH[ r
. Mau....n W,rf, YrsnW
111o161tan l
II-�"��
rrnrr
1rr
n, nt r Mnuprl.rrw
'1b10PM1 1
Yi roeb !
rvd+u.rrr ;.nnir;l n
B= WATER BODY INDEX
F = DENSITY INDEX
��y)y lu.e.ble n.q �n
Ilnb; albY rv,n,,,. ,
� baman nr,er u.. w�w._....�n bwyri
DRAFT: Numerical Ranking System
Places that Scored High:
• North County/Sebastian, Ercildoune Heights
• Summerplace
• South Relief Canal
INDIAN RIVER COUNTY
DEPARTMENT OF UTIUTY SERVICES
SEWER MATRIX LOCATION MAP
9
Lepra
StsbdMi ftfigs
1.0-ID.0 (111)
10.1-45.0 (170)
=45.1.160.0 (61)
South Relief Canal
3. ArcNLET
• Arc GIS (Geographical Information System) based Nitrate Load Estimation Tool
• Groundwater simulated nitrogen transport model & distribution
• Estimate loads from septic systems.
• Jacksonville
• Port St. Lucie
• Martin County
• Indian River County (ongoing)
• In partnership with:
• Florida Department of Environmental Protection (FDEP)
• Florida State University (FSU): Dept. of Scientific Computing
` J
Liw"
16
f''Re•iyiJ 3y Jy v.>I
y' • •J»>y Jy nay yyJ
e • ay)J>yyyyayy..
ee i•�>VYyV ayu)uao>s 7Qli`
lf.y� r
r gel7.1
u ` � • V
0
N
n�1
W
nE
W
O
z
N
N
3. B. Additional Wells for
model calibration
Legend
A Monitor Well Locations 'i w
A
w
N
W+E
S
Figure 1 - Propoind Mon llor Well Locations
Norib Sebastian Prolecl - Site 4744
FOEP- Site In.cstlgetlon Section
Sobaetlen, Innlen Rlvcr Co..,,, Florld.
5. North County
Septic to Sewer (S2S)
• Phase 1: East of US 1
• Commercial Sector
(along US Highway 1)
• Phase 2: West of US 1,
pockets East of US 1
• Mostly residential
(Ercildoune Heights/
West of Roseland Road)
• Residential (Ruffner Ln.,
Bay St, N.Central Ave)
S2S: Commercial Area
• Frontage along US 1
• Historically hampered by
Septic tank restrictions =
stagnant growth
• Commercial Area design
100% complete
• Shovel Ready
• FDEP permits
• FDOT permits
• Need IRC and CoS ROW
permits
• SJRWMD Cost Share
Funding
INDIAN RIVER COUNTY
DEPARTMENT OF UTILITY SERVICES
NORTH SEBASTIAN SEINER PARCELS LOCATION MAP
w.+
i _�onac.e®.. VAPCELO ��mo'.
PMPT COl :IW
S2S: Commercial Area
• 61 parcels
• Commercial Area
• IRC Unincorporated
• City of Sebastian (yellow)
• CRA (black)
INDIAN RIVER COUNTY
DEPARTMENT OF UTILITY SERVICES
NORTH SEBASTIAN SEWER PARCELS LOCATION MAP
yy.�hn R' FARCEU _TWO P—iN0
._ gS' .we
IN
—Lmr SlS c..
1m0 ESE <
SJRWMD Cost Share Funding
• Awarded by SJRWMD Board 6/14/2016
• Signed by BCC 10/04/2016
• Up to 33% of construction cost
• Grant payable up to maximum $649,240.35
• Total project cost by Engineer estimated to be $2,125,000.00
• 24 month Grant time period from October 2016
• Other funding sources needed
SJRWMD = St. Johns River Water Management District
Goals and Objectives
• Complete the Engineering Portion
•Allocate Funding )w'�
• Provide Leadership/ Education to garner support
for the project
NORTH SEBASTIAN PHASE I - SEPTIC TO SEWER
Commercial Area
Project Specifics
Unincorporated
Total
County
City of Sebastian
Comments
Total Number of Parcels =
61
12
49
Total Number of Potential ERU's =
205
150
55
Total Square Footage (ft2 ) =
2808237
1711609
1096628
Total Linear Footage of sewer main (LF) =
10187
4510
5677
Average Share Combining ERU, SF & LF =
59%
41%
Fair Share of the Construction Cost =
$1,169,894
$797,500
Design, permitting & 100% construction plans
Funded by Indian River
$155,220.00
County -Utilities
$150,000.00
Funded by Indian River
Bidding/Construction Phase Assistance
County -Utilities
Phasel
Per Square
Per Linear
Project Cost
Per Hydraulic
Footage
Footage
Share or Per ERU
(ft2 )
(LF)
Construction
$1,967,394.70
$9,597.05
$0.70
$193.13
Per Square Per Linear
Phase I Project Cost Per ERU Footage Footage
(ft2 ) (LFI
Assessment- (Owner) Portion
$231,197
$1,128
$0.0823
22.70
Connection Charges
Construction
$1,96.7,394.70
$9,597.05
$0.70
$193.13
Other Sources to reduce Assessments:
$2,796.00
$0.2041
$56.27
Less: Sales Tax Contribution
SJRWMD Cost Share Grant (33% of Construction Cost Up to a of
$1,398.00
$0.1021
$28.13
Connection Charges (Owner Portion)
Max $649,240.00)
$649,240
$3,167.03
$0.2312
$63.73
Utilities (Fund 473) Contribution
$393,479
$1,919.41
$0.1401
$38.63
Sales Tax Contribution
$393,479
$1,919.41
$0.1401
$38.63
Sebastian CRA (Sewer) t.b.d.
$100,000
$487.80
$0.0356
$9.82
Lagoon Council Grant t.b.d.
$100,000
$487.80
$0.0356
$9.82
City of Sebastian Match t.b.d
$100,000
$487.80
$0.0356
$9.82
Total Other Sources
$1,736,198
$8,469.26
$0.6183
$170.43
Assessment- (Owner) Portion
$231,197
$1,128
$0.0823
22.70
Connection Charges
Per ERU
Per SF
Per LF
Impact Fee (100%)
$573,180
$2,796.00
$0.2041
$56.27
Less: Sales Tax Contribution
$286,590
$1,398.00
$0.1021
$28.13
Connection Charges (Owner Portion)
$286,590
$1,398.00
$0.1021
$28.13
Total Owner Portion
$517,786.57
$2,525.79
$0.1844
$50.83
Note: Preliminary cost estimates. For Planning purposes only/ subject to change and not a final determination.
DRAFT: Monthl
Costs
10 years @ 5% 10 years @ 5%
10 years @3% 10 years @3%
15 years @ 5% 10 years @ 5%
15 years @ 3% 10 years @ 3%
$26.79 $375.06
$24.39 $341.46
$23.75 $332.50
$21.29 $298.02
Note: Preliminary cost estimates. For Planning purposes only/ subject to change and not a final determination.
North County Phase I Commercial Area (S2S):
• Board of County Commissioner meeting Presentation — December
2016. Funding confirmation
• City of Sebastian Support/ funding determination
• Finalize financial incentive package/ connection matrix
• Open house for project specifics/ property owners
• Bid the Project- 2017
• Award bid & begin construction 2017
• Final construction completion 2018
• Connect existing structures
• Close out SJRWMD grant
e
5
N eXt 5 e .Ic to
Process County -wide s p
;d 525 r
e step pr°cess fo s stem to
CouC1t to begin a 4 rica� rank�n� y
staff ume
,CC dlrectea y ranking r`X unbiased ed 10�18I2016
• sewer pr\or ens\\je Mat gCC approv
reh eas.
1• C°e pify cr�t,ca,e plan update Sebastian
.Id ensN unty
2 C°mpr a1 Mechanism rats°n N°rt 5 dentias area
F,n c
3. a Wnentat6O fOr ArcN�E1 caerVng design Re
4• da ed we11 dato tion °f eng`ne
Up ase 2 p
F�n�sh ph
County Wide S2S Process / Next Steps cont...
• Seek legislative support. 50/50 match.
• Finalize county wide septic ranking
• Establish a S2S master plan
• Determine phased approach for construction
• Determine funding mechanism
• Present to Legislature. Work with FDEP to seek a "master
agreement" Multi-year allocation
• Local Optional Sales Tax Referendum Passed. 20% allocated for
Lagoon protection projects
• Implement plan
• Algae Bloom Prompts Florida State of Emergency -July 2016
http://usat.IV/29 hYAPV
"We are in dire straits right now," Deborah Drum, Martin County's
ecosystem restoration manager, told the Indian River Lagoon Council
at its meeting at Sebastian City Hall Complex. "I don't have any good
news." July 2016
"There is almost no such thing as ready. There is only now. And you may as well do it now. Generally
speaking, now is as good a time as any." — Hugh Laurie
Questions?
SEBASTIAN CITY COUNCIL MEMBERS
LIAISONS TO COUNTY AND REGIONAL BOARDS
2016-2017
AFFORDABLE HOUSING ADVISORY COMMITTEE (Indian River County)
Current Member: Mavor Bob McPartlan
Location: IRC County Admin Building - Room B1-501
Time: 9:30 am
Frequency: Twice per year as scheduled — 3rd Wednesday
Secretary: Tina Cournoyer 226-1440
BEACH AND SHORE PRESERVATION COMMITTEE (Indian River County)
Current Member: Council Member Linda Kinchen
Alternate: Council Member Jim Hill
Location: IRC Admin Building B - Vero Beach - Room B1-501
Time: 3rd Monday of Each Month — 3 pm
Secretary: Lisa Hill - 226-1919
EXECUTIVE ROUNDTABLE OF INDIAN RIVER COUNTY
Current Member: Citv Manager Joe Griffin
Location: 1836 14th Ave, Vero Beach, FL 32960
Time: last Thursday of each month — 9 am
Executive Director: Aimee McPartlan
ECONOMIC DEVELOPMENT COUNCIL (Indian River County)
Current Member: Council Member Jim Hill
Alternate: Vice Mavor Andrea Cov
Location: IRC Administration Building B - Vero Beach — Rm B1-501
Time: 3`d Tuesday of Each Month — 3:30 pm
Secretary: Tina Cournoyer - 226-1440
INDIAN RIVER COUNTY LAGOON COALITION
Current Member:
Vice Mavor Andrea Cov
Alternate:
Council Member Jim Hill
Location:
Sebastian Council Chambers
Time:
Quarterly
Chairman:
Vero Beach Councilmember Dick Winger
Secretary:
Vero Beach City Clerk Tammy Bursick
METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS),
Current Members: Mavor Bob McPartlan & Council Member Andrea Coy
Alternates: Council Member Ed Dodd & Council Member Jim Hill
Location: IRC Administration Building B - Vero Beach - Rm B1-501
Time: 2nd Wednesday of each month - 10:00 am
MPO Citizen Adv. Comm. Bruce Hoffman (1), Dervl Seemaver (2)
Dick Krull (alt) (1). Judv Bewersdorf (alt) (2)
1s' Tuesday of month - 2 pm
MPO Tech. Adv. Comm. _? - Planning Position:
Frank Watanabe. Citv Enaineer - Engineering Position:
Scott Baker, Airport Director - Airaort Position
4th Friday of month - 10:00 am
MPO Bikepath Comm. Resident Chris McCarthv
Quarterly — 2:00 pm
Secretary/agenda packet: Sharon Schalm - 226-1672
ELECTED OFFICIALS OVERSIGHT COMMITTEE (EOOC) (Indian River County)
Member (always Mayor): Mavor Bob McPartlan
Recording Secretary: Misty Purse[ 226-1442
Agenda: Maria Bowdren 226-1242
Location: IRC Administration Building B
Time: Meets Annually — 2"d Week in July
CITIZENS OVERSIGHT COMMITTEE (COC) (Indian River County)
Member: Vacant
Recording Secretary: Lisa Hill 226-1919
Agenda: Maria Bowdren 226-1242
Location: IRC Administration Building B — Room B1-501
Time: Meets annually in April
PUBLIC SCHOOL PLANNING STAFF WORKING GROUP (PSPSWG) & SCHOOL
PLANNING TECHNICAL ADVISORY COMMITTEE (SPTAC)
Staff Working Group:
Current Member: Dorri Bosworth, Planner
Location: County Administration Building
Time: 151 week of February and 3`d week of March
Recording Secretary: Lisa Hill 226-1919
Agenda: Maria Bowdren 226-1242
School Planning Technical Advisory Committee:
Current Members: Dorri Bosworth
Location: County Administration Building
Time: as needed
Recording Secretary: Lisa Hill 226-1919
Agenda: Maria Bowdren 226-1242
SEBASTIAN RIVER AREA CHAMBER OF COMMERCE (local)
Current Member: Council Member Andrea Cov
Alternate: Council Member Jim Hill
Location: Chamber of Commerce Office - 700 Main St. Sebastian
Time: 2nd Wednesday of Month - 8:00 am
TOURIST DEVELOPMENT COUNCIL: (Indian River County)
Current Member: Council Member Jim Hill
Alternate: Council Member Ed Dodd
Location: IRC Administration Building B - Commission Chambers
Time: Meets quarterly — 3`d Wednesday — 2:00 pm
Secretary: Lisa Hill - 226-1919
TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS: (Regional)
Current Member:
Mavor Bob McPartlan
Alternate Member:
Council Member Ed Dodd
Location:
St. Lucie Administration Bldg.
2300 Virginia Avenue, Room 3
Ft. Pierce, FL 34982
Time:
1" Wednesday of Month -10:00 a.m.
Chairman:
Tom Campenni, Stuart
Secretary:
Stuart Representative
TREASURE COAST REGIONAL LEAGUE OF CITIES: (Municipalities from Four
Counties — Sponsored by FLC) (was formerly Council of Public Officials)
Current Member:
Alternate Member:
Location:
Time:
Executive Director:
TREASURE COAST
Current Member:
Alternate:
Location:
Time:
Contact:
Mavor Bob McPartlan
Council Member Jim Hill
(changes location — local restaurants)
Meets every other month — usually 3rd Wednesday
Pat Christensen
REGIONAL PLANNING COUNCIL: (Regional)
Council Member Ed Dodd
MS -IRC and REG BOARDS
Updated November 27, 2016
Representative from City of Vero Beach
421 SW Camden Avenue, Stuart, FL 34994
3rd Friday of Month - 9:30 A.M. (call ahead for any
changes)
Liz Gulick
Phone: 772-221-4060 Suncom:269-4060
Fax: 772-221-4067
E -Mail: admin@tcrpc.org
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE
Coy, �FAjndrea Sebastian City Council
MAIVf�25 DM81n Street I WHITHE CI�SED, COUNCIL, RVE SA UNIT OF: COMMISSION, AUTHORITY OR COMMITTEE ON
CITY LL COUNTY I ®CnY []COUNTY []OTHER LOCAL AGENCY
Sebastian Indian River I NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED Sebastian City Council
November 23, 2016 MY POSITION IS:
6Lf ELECTIVE 1-1 APPOINTIVE
WHO MUST FILE FORM 86
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies equally to members of advisory and non -advisory bodies who are presented with a voting
conflict of interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing the reverse side and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
inures to his or her special private gain or loss. Each elected or appointed local officer also is prohibited from knowingly voting on a mea-
sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the
parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or
to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or
163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that
capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you
are abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min-
utes of the meeting, who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you
must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made
by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side)
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is fled.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I, Andrea Cov , hereby disclose that on Nnvemhpr 99 .20 1:
(a) A measure came or will come before my agency which (check one)
Q inured to my special private gain or loss;
inured to the special gain or loss of my business associate,
inured to the special gain or loss of my relative,
inured to the special gain or loss of _ . by
whom I am retained; or (�
inured to the special gain or loss of 5 2 L�:0{ A r_-Ir.J ,k XCra ��� �n�� cid tyhich
is the parent organization or subsidiary of a principal which has retainem.
(b) The measure before my agency and the nature of my conflicting interest in the measure is as follows:
l� 7 f -20)1'
Date Filed
S ---
Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 112000 PAGE 2
Vzk,
l� 7 f -20)1'
Date Filed
S ---
Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED $10,000.
CE FORM 8B - EFF. 112000 PAGE 2
**Official**
CERTIFICATE OF CANVASSING BOARD
OFFICIAL RETURNS
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, Joe Wild County Court Judge, Leslie Rosswav Swan,
Supervisor of Elections, and Jo�enh F_ Flescher_ Board of County Commissioners,
constituting the Board of County Canvassers in and for said County, do hereby
certify that we met on the 18'' day of November, 2016 A.D., and proceeded
publicly to canvass the votes given for the offices and persons herein specified at
the General Election held on the 8h day of November, 2016 A.D., as shown by
the returns on file in the office of the Supervisor of Elections. We do hereby
certify from said returns as follows:
For (Two Year Term) City Council Member Term, the whole number of votes
cast was 1'{ , S 13 , of which number
(VOTE FOR NO MORE THAN TWO)
Ed Dodd
RECEIVED
y n a 5
VOTES
Dale Doelling
RECEIVED
1 ,% 19
VOTES
Damien Gilliams
RECEIVED
31 y ` cj
VOTES
Jim Hill
RECEIVED
ti 1913
VOTES
Sergio Mota
RECEIVED
3,50(0
VOTES
We certify that pursuant to Section 102.112, Florida Statues, the canvassing board
has compared the number of persons who voted with the number of ballots counted
and that the certification includes all valid votes cast in the election.
v
Joe Wil'�
County Court Judge
Canvassing Board Chairman
C��Sum
Leslie Rossway Swan, Supervisor of Elections
Canvassing Board Member
J eph E. Flescher, County Commissioner
anvassing Board Member
November 18, 2016
**Official**
CERTIFICATE OF CANVASSING BOARD
OFFICIAL RETURNS
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, Joe Wild County Court Judge, Leslie Rosswav Swan,
Supervisor of Elections, and Joseph R Flescher, Board of County Commissioners,
constituting the Board of County Canvassers in and for said County, do hereby
certify that we met on the 18'h day of November, 2016 A.D., and proceeded
publicly to canvass the votes given for the offices and persons herein specified at
the General Election held on the 8'h day of November, 2016 A.D., as shown by
the returns on file in the office of the Supervisor of Elections. We do hereby
certify from said returns as follows:
For (One Year Term) City Council Member Term, the whole number of votes
cast was lb �)a5 , of which number
(VOTE FOR ONE)
Linda Kinchen
RECEIVED
VOTES
Larry W. Napier
RECEIVED
3 a0a
VOTES
We certify that pursuant to Section 102.112, Florida Statues, the canvassing board
has compared the number of persons who voted with the number of ballots counted
and that the certification includes all valid votes cast in the election.
Joe Wild, County Court Judge
Canvassing Board Chairman
Leslie Rossway Swan, Supervisor of Elections
Canvassing Board Member
ip
h E. FlescherCounty Commissioner
assing Board Member
November 18, 2016
**Official**
CERTIFICATE OF CANVASSING BOARD
OFFICIAL RETURNS
CITY OF SEBASTIAN
INDIAN RIVER COUNTY, FLORIDA
We, the undersigned, Joe Wild , County Court Judge, Leslie Rosswav Swan.
Supervisor of Elections, and Joseph -E. Flescher, Board of County Commissioners,
constituting the Board of County Canvassers in and for said County, do hereby
certify that we met on the Wi day of November, 2016 A.D., and proceeded
publicly to canvass the votes given for the offices and persons herein specified at
the General Election held on the 8t` day of November, 2016 A.D., as shown by
the returns on file in the office of the Supervisor of Elections. We do hereby
certify from said returns as follows:
For,
City of Sebastian Charter Amendment
Compensation and Expenses for Mayor and City Council Members
Shall Section 2.05 of the Charter be amended as follows:
• to increase the compensation for the Mayor from $450.00 to $750.00 a
month and to increase the compensation for the Vice -Mayor and City
Council Members from $300.00 to $600.00 a month, and
• to require that any payments for expenses be limited to reimbursement of
actual expenses incurred?
the whole number of votes cast was )',\,%0'7 , of which number
YES for Approval RECEIVED 7j ; j p VOTES
NO for Rejection RECEIVED _ (� VOTES
We certify that pursuant to Section 102.112, Florida Statues, the canvassing board
has compared the number of persons who voted with the number of ballots counted
and that the certification includes all valid
ll votes Capt in the election.
Joe Wild1Countyty f/C\ourt Judge
Canvassing Board Chairman
C'�.A�o Cl • � u � 1.�
Leslie Rossway Swan, Supervisor of Elections
Canvassing Board Member
JJeph E. Flescher, County Comp
Canvassing Board Member
November 18, 2016
M
- ----- - eco
SEBAST"
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL MEMBER
OATH OF OFFICE
I, Linda Kinchen, do solemnly swear that I will support, protect,
and defend the Constitution and Government of the United States,
and of the State of Florida; that I am duly qualified to hold office
under the Constitution of the State; and that I will well and
faithfully perform the duties of the office of Council Member for
the City of Sebastian on which I am now about to enter, so help me
God.
Lmda Kinchen �
Sebastian City Council Member
Sworn and subscribed before me this 23`d day of November, 2016.
?t l * Wk0ti lV9,
ette William
Clerk
X
n
L nLf
SET�1V
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL MEMBER
OATH OF OFFICE
I, Ed Dodd, do solemnly swear that I will support, protect, and
defend the Constitution and Government of the United States, and
of the State of Florida; that I am duly qualified to hold office under
the Constitution of the State; and that I will well and faithfully
perform the duties of the office of Council Member for the City of
Sebastian on which I am now about to enter, so help me God.
Ed Dodd
Sebastian City Council Member
Sworn and subscribed before me this 23`d day of November, 2016.
J ette Williams, MMC
City Clerk
2$?o�9:
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9,9/,•0,_7 bsn;: nt��
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CRY Lf
SEBASTM
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL MEMBER
OATH OF OFFICE
I, James A. Hill, do solemnly swear that I will support, protect, and
defend the Constitution and Government of the United States, and
of the State of Florida; that I am duly qualified to hold office under
the Constitution of the State; and that I will well and faithfully
perform the duties of the office of Council Member for the City of
Sebastian on which I am now about to e*rp so help me God.
Hill
City Council Member
Sworn and subscribed before me this 23`d day of November, 2016.
mdb
c.QQ.�;a�ima
ette Williams, MMC
itv Clerk
(SE A L).
-