HomeMy WebLinkAbout12-12-16 IR LAGOON COALITION AgendaMONDAY, DECEMBER y 00 P.M.
SECOND FLOOR CONFERENCE ROOM
SEBASTIAN
`1 HALL
1225 MAIN STREET, SEBASTIAN, FLORIDA
5. NEW BUSINESS
A) Welcome Vice Mayor Andrea Coy to the Coalition
B) Discuss Indian River County joining the Indian River Coalition
C) Proposed Approval of an Excellent to Superior Rating for the Director —
Dr. De Freese
D) Participation in the December 21, 2016 Delegation meeting
6. OLD BUSINESS
7. MEMBER'S MATTERS
Hearing assistance headphones are available in the Council Chambers for all Government meetings.
This is a Public Meeting. Should any interested party seek to appeal any decision made by Council with
respect to any matter considered at such meeting or hearing, he will need a record of the proceedings
and that, for such purpose he may need to ensure that a record of the proceedings is made which
record includes the testimony and evidence upon which the appeal is to be based.
Bursick, Tammy
Front: Winger, Richard
Sent: Saturday, December 03, 2016 11:26 AM
To: Bursick, Tammy
Subject: Fwd: De Freese Employee Evaluation
Pls pass to.Mr Tyson and Ms Coy and as before 4 hard copies for me.
Thank.you.
Sent via the Samsum-Y G At. AXY SCia,•4. an AT€` T 4G L.TF. smartphon
-------- Original message --------
From: Duane De Freese <ddefreeseLaJrlcouncil.or¢>
Date: 12/02/2016 13:47 (GMT -05:00)
To: Carolyn Ansay <>
Subject: De Freese Employee Evaluation
IRL Council Board Members:
Pursuant to Board discussion with Carolyn Ansay at the November 18th IRL Council meeting, I am providing
this letter and support information to assist you with my annual performance evaluation as directed by the IRL
Council By -Laws and my Employment Agreement. Ms. Ansay provided me a copy of a draft evaluation form. I
reviewed the form and it was acceptable to me. Carolyn. has emailed the form to each of you and will
coordinate the evaluation process.
In order to facilitate the process, I have attached the following support documents:
® Cover Letter that addresses my responses to the 360° Performance Evaluation.
A copy of a 360° Performance Evaluation that I contracted for personally with Ms. Cathy Allen,
"The Board Doctor". This survey was initiated by me as a personal development exercise only.
While it was not intended to be an employee performance evaluation, the data and comments
may be useful to you as you implement the evaluation process. I understand that by sharing the
report with you, I place the report on the public record..
® A FY 2015-2016 Progress and Major Milestones checklist that identifies major program
accomplishments this first year.
Please feel free to contact Carolyn Ansay directly if you need additional information or have questions.
Regards,
'One Lagoon --- One Community - One 'Voice"
Duane De Freese, Ph.D.
Executive Director, IRL Council & Indian River Lagoon National Estuary Program
Offices: 1235 Main Street (In the 1927 Historic Sebastian Public School Building)
Sebastian City Hall Complex, Sebastian, EL 32958
Email: ddefreesea_irlcouncil.org
Mobile: 321-313-0764
Web: www.itsyouriagoon.com
FB: Aww.facebook.com/IRLNEP/
Notices: Emails to and from the Indian River Lagoon Council (a special district of the State of Florida) are retained as provided for
under law and, unless exempt or confidential by law, are subject to being made available to the public upon request. Users should not
have an expectation of confidentiality or privacy.
From: Winger, Richard
Sent: Saturday, December 03, 2016 11:21 AM
To: Bursick, Tammy
Subject: Fwd: IRL Council Executive Director Evaluation
Pls pass to Mr Tyson and Ms Coy with suggestion we handle at our meeting. Pls provide me with 4 copies of
the evaluation for for use at that meeting. We will do a better.job together
Sent via the Sarnsun(y GALAXY S6fz . an A t&T 4G I FE smartpholle
-------- Original message --------
From: Carolyn Ansay <cansay@torcivialaw,com>
Date: 12/02/2016 11:53 (GMT -05:00)
To: "Winger, Richard" <RWinger@covb.org>
Cc: "Bursick, Tammy" <tbursick@covb.org>
Subject: Re: IRL Council Executive Director Evaluation
If you would like to consult and coordinate with Mr. Gilmore, I think. that would be appropriate. Since he is no
longer on the Board, however, it would not necessarily be appropriate for him to be the reviewer. Please let me
know if you have any further questions.
On Dec 1, 2016, at 1:02 PM, Winger, Richard <RWinger c�,covb.org> wrote:
Carolyn,
I only have attended one meeting. It would be more appropriate to have the previous designee,
Richard Gilmor', but if you wish I will fill in what little I can. It will be favorable. but very
limited.
Or I could consult the other 2 City representatives in our session Monday. They are Joel Tyson
and Andrea Coy. Between us we would be more complete than I can, as both, like myself, have
been involved as bystanders.
How should we proceed? Your choice.
Richard Winger.
Sent via the Samsun- GALAXY S([14, an AT&T 4G LTE sinar one
-------- Original message --------
From: Carolyn Ansay <cansayC(vtorcivialaw.corn>
Date: 12/01/2016 10:49 (GMT -05:00)
To: "'Doug Daniels (ddaniels(a-Wolusia.org)"' <ddaniel's(a;volusia.org>,
D4.CommissionerLa?brevardeounty.us, "Winger, Richard" <R�vVinger(i�;cozrb.or >,
dzadovskycnstlucieco.org, Ed Fielding <efieldinn.artirz.fl.us>, Drew.BartlettLa;dep.state.tl.us,
infoL&ircitrusleague.org, "Powers, Kevin" <kpovvers(- c.sAvrnd.Vov>
Cc: Duane De Freese <ddefreeseL&irlcouncil.org>
Subject: IRL Council Executive Director Evaluation
IRL Council Board of Directors -
As we discussed at the November meeting, attached please find an evaluation form to use in the
annual evaluation of the Executive Director. The Employment Agreement between the
Executive Director and the IRL Council specifically addresses the evaluation as follows:
The IRL COUNCIL and EMPLOYEE will work together to mutually agree upon such goals and
performance objectives which they determine to be essential for the proper operation of the IRL
COUNCIL and progress towards attaining IRL COUNCIL's policy directives. All agreed-upon goals
and objectives shall be realistic and have resources committed to be effectively implemented.
During the Term, the Board will endeavor to evaluate EMPLOYEE's performance annually on or
about the October meeting of the Board of Directors. The PARTIES will agree upon an
evaluation format in compliance with applicable Florida laws. If the EMPLOYEE's performance is
determined to be at least satisfactory based on an average score of all submitted evaluations,
the Board may consider an increase in Base Salary or other Benefits in its sole discretion and
subject to budget considerations. Any such increase shall not require a written amendment to
this agreement provided a majority of the Board of Directors in attendance at the meeting vote
in favor of such increase.
I shared the attached document with Dr. De Freese and he agreed to its form. Please complete
the evaluation form as soon as possible and provide a copy to me to place in the official records
of the IRL Council. There will be an item on the December meeting agenda allowing the Board
to discuss the evaluation and take any action.
If you have any questions or comments, please do not hesitate to contact me. -Carolyn
Carolyn S. Ansay
Northpoint Corporate Center
701 Northpoint Parkway, Suite 209
West Palm Beach, FL 33407
(561) 686-8700
(561) 686-8764 fax
cansay@torcivialaw.com
www.torcivialaw.com
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WE WILL REIMBURSE YOU FOR YOUR EXPENSES. THANK YOU.
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INDIAN
RIVER
LAGO'ROGR Duane De Freese Ph.D.
Executive Director
IRL Council 8s Indian River Lagoon National Estuary Program
1235 Main Street, Sebastian City Hall Complex, Sebastian, FL 32958
Email: ddefreese(i4irlcouncil.org/Mobile: 321-313-0764
December 2, 2016
Dear IRL Council Board of Directors:
Pursuant to Board discussion with Carolyn Ansay at the November 18th IRL Council meeting,
I am providing this letter and support information to assist you with my annual performance
evaluation as directed by the IRL Council By -Laws and my Employment Agreement. Ms.
Ansay has provided me a copy of a draft evaluation form. I have reviewed the form and it is
acceptable to me. Carolyn will be emailing the form to each of you directly and will
coordinate the evaluation process.
In order to facilitate the process, I have attached the following support documents:
® A FY 2015-2016 Progress and Major Milestones checklist that identifies major
program accomplishments this first year.
® A copy of a 360° Performance Evaluation that I contracted for personally with Ms.
Cathy Allen, "The Board Doctor". This survey was initiated by me as a personal
development exercise only. While it was not intended to be an employee performance
evaluation, the data and comments may be useful to you as you implement the
evaluation process. I understand that by sharing the report with you, I place the
report on the public record.
Overall, I believe that we have had a very productive first year. The Milestone and Progress
checklist (attached) illustrates our collective progress and productivity. It was also a
challenging first year as we all responded to catastrophic water quality events and citizen
concerns throughout much of the Indian River Lagoon. Ongoing IRL ecosystem challenges
highlight the urgent need to move forward with the IRLNEP CCMP revisions in 2017.
The positive findings of the 360° Performance Evaluation report were both gratifying and
humbling. I want to thank everyone who participated. Responses showed that we have a
strong and very passionate support community with a commitment to our vision and long-
term success. Comments were in full alignment with our shared goal to focus and actions
that will restore the IRL.
Although the results of the report were overwhelmingly positive, I have reflected on
opportunities for improvement in my self-evaluation (page 30 of report). I have integrated my
thoughts carefully with the evaluation and comments from 41 anonymous individuals who
responded to Ms. Allen's on-line survey.
The following Table identifies some specific issues addressed in the 360 report and specific
actions I will take to address those issues.
Area for Improvement
Specific Action
Listen more — talk less.
® Implement a IRLNEP volunteer speakers network.
® Conduct at least one "Listen to the Lagoon" event in each county
in conjunction with the Citizen Advisory Committee meetings.
® Temper my enthusiasm with quiet listening (sometime a tough
challenge for a native New Yorker).
Communicate more often and
® Schedule regular telephone briefings at least one week in advance
more effectively with individual
of IRL Council BOD meetings with each member.
council members and IRL NEP
® Restructure and align Management Board and IRL Council
management conference
Agendas to enhance meeting efficiency.
volunteers.
® Develop a robust communication initiative through the new
website and social media to engage and communicate with
Management Conference volunteers.
Working with IRL Council, staff,
® Consider actions that reposition the IRLNEP as a respected and
and the IRLNEP Management
trusted authority on the IRL.
Conference reconsider how we
® Re -align program messaging to better articulate the role and
communicate and implement our
responsibility of the IRLNEP as a non -regulatory, science -driven,
vision, mission, network
consensus building model for network governance and
governance structure and value
community empowerment.
more effectively.
® Develop a communication campaign that empower citizens,
scientists and stakeholders to be "Lagoon Friendly".
® Lead a strategic, focused and effective CCMP revision process.
This is a focus of the December 2016, joint STEM AC and
Management Board meeting agenda.
® Consider having an annual IRL Council Board of Directors
strategic planning workshop or retreat.
Identify clear pathway and
• Shift responsibility to the CAC to help administer a IRLNEP small
actions to create and sustain
grants program (pursuant to Board action on proposed work plan
volunteer ownership and
strategy for FY 2017-2018).
engagement.
® Share outcomes of the Port Canaveral citizen engagement
initiative and IDEAS branding initiative.
® Staff will implement field site visits to IRL Council funded projects
and invite a representative from the IRL Council, Management
Board, STEM AC and CAC to participate.
Build a closer connection to 5
® Increase communication activity with county managers, key staff
counties and 45 cities to
and elected officials during 2017.
understand opportunities,
® Work more closely with League of Cities
identify challenges and build
® Dedicate time each month for county staff briefings.
trust.
® Work to better understand local needs and challenges.
Generate more unrestricted
® Work to maintain current State and Congressional funding.
revenue.
® Actively seek recurring revenues.
® Identify and apply for grants to implement the IRLNEP mission
with partners.
® Cultivate a major donor base.
Address work load and small
® Seek strategic contractor support for mission -centric needs that
staff -size limitations within the
expand beyond staff capacity.
IRL NEP.
® Enlist a qualified volunteer to assist with office and meeting
administration.
® Create a volunteer speakers bureau for the IRLNEP.
Stay focused on mission -centric
® Bridge the strategy/ performance gap through clearly identified
needs
performance goals and metrics.
® Rethink the IRLNEP work plan (business model). In progress.
Increase efficiency
® Standardize activities and formats for project tracking and review.
Streamline process
® Nurture a "productive not busy' ethic in the IRLNEP office.
® Look to volunteers within the IRLNEP Management Conference for
engagement and support.
The IRLNEP is transitioning from program reorganization to IRL restoration and stewardship
planning and implementation. The following activities represent mission -critical milestones
for FY 2016-2017 (Year 2) that align with IRL Council and IRLNEP stated goals.
Goal 1: To attain and maintain water and sediment of sufficient quality to support a
healthy estuarine ecosystem.
Actions
Initiate CCMP revision process with full engagement of IRLNEP Management
Conference. Work to complete full draft document in less than 18 months.
Assist community partners in project identification, funding and
implementation.
Expand partnerships and funding for priority projects.
Goal 2: To attain and maintain a functioning, healthy ecosystem which supports
endangered and threatened species, fisheries, commerce and recreation.
Actions
® Initiate CCMP revision process with full engagement of IRLNEP Management
Conference. Work to complete full draft document in less than 18 months.
® Assist community partners in project identification, funding and
implementation.
® Expand partnerships and funding for priority projects.
Goal 3: To achieve heightened public awareness and coordinated interagency
management of the Indian River Lagoon ecosystem.
Actions - Heightened Awareness
® Roll-out IRLNEP new brand, website and social media campaign. Significantly
increase the "communication reach" of the IRLNEP.
® Develop and Implement a Strategic Communication Plan.
® FY 2016-2017 actions already in progress include:
o Successful completion - Port Canaveral grant and citizen engagement
roll-out.
o Increase contact time with investors and partners.
o Continue high-value speaking engagements for Executive Director at
local, state and national levels.
o Increase size IRLI2 network with business and industry leaders.
Actions - Heightened Coordinated Interagency Management
® The Executive Director is working actively and strategically with multiple
partners to enhance coordinated interagency management at local, state and
federal levels. The goal in Year 2 is to deliver those partnerships to assist CCMP
revision, multi -agency project identification, and project funding.
Goal 4: To identify and develop long-term funding sources for prioritized projects and
programs to preserve, protect, restore and enhance the Indian River Lagoon.
Actions for 2017
® Successful completion of U.S. EPA 5 -Year Program Evaluation to ensure
continued annual EPA funding.
® Work with Florida Congressional Delegation to secure Congressional
appropriation funding for NEPs in alignment with 2016 Congressional
reauthorization.
® Increase IRL License Plate revenues with strategic marketing campaign.
® Increase state funding for essential recurring needs.
® Restructure IRLNEP business model as follows:
o Local IRL Council annual funds used for restoration projects and
program administration.
o IRL specialty license plate funds used for small grants program to be
administered with assistance from Citizens Advisory Committee.
o EPA Section 320 annual funds used for strategic IRLNEP program
delivery of projects and initiatives.
Thank you again for your strong support and trust during this very exciting and challenging
first year. The unified vision and collective efforts of the IRL Council, our IRLNEP
Management Conference volunteers and our staff position us for continued productivity and
success in 2017.
I look forward to working with the IRL Council and the IRLNEP as we advance our mission to
restore and protect the Indian River lagoon.
Sincerely,
Duane E. De Freese, Ph.D.
Executive Director
Duane - Freese,
Executive - o.
Indian _ Lagoon Council/
Indian - Lagoon Nationaluary Progra
Summary Report
Discussion 2
Highest Ratings 3
Lowest Ratings 3
Biggest Gaps Overall vs. Self -Assessment 3
Overall Scores by Category 4
Extended Report
Knowledge/Strategic Thinking
6
Personal Mastery/Character
9
Interpersonal Skills
12
Team Building/Managing Others
14
Building Partnerships
17
Leadership/Motivation
19
Innovation/Change
21
IRL Council/IRLNEP Implementation Performance
23
Customer Focus
24
Strengths (Open-ended question)
26
Weaknesses (Open-ended question)
30
-1-
Purpose: A 360° Performance Evaluation is a tool used to help a person discover
how they are perceived by others. It takes courage and a genuine commitment to
personal development to seek feedback from people all around - supervisors,
peers, and direct reports. The questions and respondents are chosen by the person
being evaluated and include key indicators of character and interpersonal
success. Sometimes, as in this case, markers related to performance in the person's
current professional position are included. Deep learning takes place for those
who seek the honest feedback of others, especially in areas that contrast starkly
with the individual's own self-evaluation.
Audience: In most cases the only audience for a 360° Performance Evaluation is
the person being evaluated. Respondents are motivated solely by their desire to
help that person improve his or her performance by providing developmental
feedback. In this case, the subject of the report, Dr. Duane E. De Freese, Executive
Director, Indian River Lagoon Council/IRL National Estuary Program, made it known
to potential evaluators that he would review the results with Council and with staff.
Evidence that respondents were conscious of the public nature of the report can
be found throughout, both in their ratings and in their comments.
Method: Evaluations were collected in October and November, 2016 from 10
members or alternates of the IRL Council, 21 IRL Council/NEP local partners, and 11
IRL Council staff, service consultants, or county primary contacts. The partners/
peers category included three long-time colleagues from the scientific community.
Online surveys were returned to Cathy Allen of The Board Doctor, LLC for
compilation. All individual rankings are confidential and will not be shared with Dr.
De Freese or with anyone else by Cathy Allen. Individual scores for each indicator
within a category (such as Knowledge/Strategic Thinking) were averaged within
the groupings (Council, Partners/Peers, Staff). All verbatim comments are
presented as they were submitted by the respondents, except as edited to
preserve confidentiality or to improve readability (spelling and grammar.)
Discussion: This study was characterized by an unusually high number of "straight
tens." Because there are a variety of ways to interpret such an evaluation, Cathy
contacted four respondents who provided the following explanations for their
perfect scores:
® I've had the pleasure to work with numerous management, scientific, and
environmental professionals during my career. I can honestly say that Duane
is truly exceptional... I don't give my responses to the 360 lightly. We are very
lucky to have him in this role. (Peer/Partner)
® 1 was expressing maximum support for Dr. De Freese and his staff. I am not
involved in the details of his efforts but from what 1 can tell he has done
everything right even if it hasn't worked out like he wanted. (Peer/Partner)
-2-
He is the absolute right person at the right time. He brings so many right
angles to the equation.... I don't know of anyone else who could put all of
the connections together that he has. He's the guy. I don't want anyone to
be able to say "I know someone who could do better." Duane needs to do
this. (Peer/Partner)
The guy has gone above and beyond in every category. He started about
three weeks before he was collecting a paycheck. I could have given him
an 8 or a 9 or some of those, but does he deserve that? No, he deserves a 10
up and down the line. He comes up with his own mission and goals and it is
always in alignment with where we want to go. (Council member)
Similar comments were made by other respondents throughout the survey. So,
while the evaluation may have less value as a development tool than it otherwise
might have, it is clear that - in aggregate - the participants highly value Dr. De
Freese both as a person of high integrity and as a person with the exceptional skill
set needed for the important work they are eager to see done well. Though many
respondents appeared to have been reluctant to provide any criticism that could
in any way harm Dr. De Freese's relationship with Council or with the public, most
did provide developmental feedback which, if well-received by Dr. De Freese, has
the potential to assist him to improve in key areas of his performance.
Highest Ratings:
® Is personally committed to the organization's mission, vision and strategic
goals. (9.8)
Demonstrates self-confidence. (9.7)
Builds effective partnerships across the community and Indian River
Lagoon region. (9.6)
Lowest Ratings':
® Deeply understands his own limitations. (8.2)
® Develops services that help organization have a clear competitive
advantage. (8.6)
® Genuinely listens to others. (8.7)
Biggest Gaps Overall vs. Self -Assessment:
® Deeply understands his own strengths.
® Judges the capabilities of others accurately.
® Inspires people to commit to achieving the vision.
' Three indicators in the Team Building/Managing Others section received scores comparable to the lowest reported above
(8.6-8.7). They are not included here because respondents in all three categories commented they were not familiar with
Dr. De Freese's management style. Of those who so noted, some chose to leave the questions blank while others rated him
With straight sevens or straight eights, which brought the averages down.
-3-
I Skills
Duane
Council
Peers
Staff
Duane
Council
Peers
Staff
Duane
Council
Peers
Staff
Duane
Council
Peers
Staff
rorar-TV-0 M.
-5-
Duane I Council I Peers I Staff
Understands the organization's mission, vision,
and strategic goals.
9.1
9.7
9.5
1.1
1.7
1.5
Is personally committed to the organization's
mission, vision, and strategic goals.
i o
9.4
10
9.6
-0.6
--
-0.4
Bases daily decisions on the mission, vision, and
strategic goals.
9
8.9
9.5
9.2
-0.1
0.5
0.2
Implements effective action steps to achieve
the mission, vision, and strategic goals.
8.7
9.1
9.3
1.7
1.1
13
Effectively anticipates future trends and
opportunities.
9
8.6
9.4
9.4
-0.4
0.4
0.4
Successfully eliminates waste and unneeded
cost.
9
8.2
9.0
9.0
-0.8
--
--
Develops services that help organization have a
clear competitive advantage.
8.0
8.9
8.6
-1.0
-0.1
-0.4
Demonstrates ability to solve problems.
7.9
9.7
9.5
-1.1
0.7
0.5
Demonstrates ability to overcome barriers to
achieve the mission.
9
8.7
9.5
9.3
-0.3
0.5
0.3
AVERAGE
8.9
8.6
9.4
9.3
-0.3
0.5
0.4
IRL Board) Members and Alternates
C I am very satisfied with Dr. De Freese and the work he has done. He is an
effective leader and exactly what we need for this community.
C Duane has a very, very good understanding of the Lagoon and its needs. He
has organized the program to maintain a focus on those needs.
C Duane is a self -motivated, goal -oriented individual.
C Duane's first year has been extremely tough. The politics are horrendous and
he is getting "help" from all sides. He is trying to make everyone happy, but
there have been times when he has not followed protocol, trumping the
selection committee, which is not a good precedent or good use of Council
funds.
IRL Council ILEP Local Partners
P Extremely knowledgeable and committed. Duane is a perfect fit for this
position. Sometimes his vision may get a little too far outside the box before
establishing the success of basic strategies.
P Duane is uniquely suited for this position having a background in science,
public service, private corp. and conservation.
WON
P I have never seen a person more committed than Duane. He has attended
countless meetings, sacrificing nights and weekends to get the message out
that the lagoon needs help. Now.
P He is eloquent and well respected in the community, able to talk to school
kids as well as corporate heads.
P Duane is still identifying strategies to effectively navigate the highly political
arena to address very challenging ecological problems. I believe he will
continue to fine tune his strategy and allocation of resources as time goes
on. He partners extremely well, leveraging funds and expertise.
P I think the new NEPs guiding principles are still evolving
P As Executive Director, Dr. De Freese has managed to put together a
functional IRL Council, providing regional voice to the stakeholders of the
lagoon. He has been visionary in engaging the scientific talent of the region
as well as industry leaders. He is an excellent speaker and is open to a
balanced view, very accessible and adept at navigating the politics.
P "8" = 1 believe so, but I don't know
P Any lower scores are because I don't know his day-to-day activities well.
P Demonstrates the clearest vision for the IRL that I've heard. Also seems to
have critical character traits of genuine enthusiasm and exceptional
patience for dealing with difficult personalities.
P Duane is a good listener, has a strategic mind and is enthusiastic regarding
the mission of Saving the Lagoon.
P Waste and barriers questions are not Duane's fault. The Council is not as
visionary as Duane.
P I want to see progress on the update of the NEP comprehensive plan.
Essentially a year has passed since the NEP reorganization and this important
work has barely begun. Brevard County developed a 10 year plan for their
portion of the Lagoon in a few months.
P I greatly respect the inclusiveness of the new IRLNEP that has reached out
beyond the traditional Lagoon supporters. However, this inclusiveness comes
with a cost of slow motion. I would like to see a greater sense of urgency.
IRL Council Staff, County Primary Contacts, Service Contract Providers
S It is too early to judge the organization on the basis of its mission, vision and
strategy or to judge Duane's ability to implement tactics to achieve the
goals set by the organization. Administrivia and reactions to events have
been the order of the day thus far.
S Duane is one of the best people I know for anticipating future trends and
opportunities. He doesn't wait for windows of opportunity. Rather he sees
and pursues ways to get to places that may open up new windows.
S I can't comment on daily decisions regarding Duane but intuitively, I would
grade him high regarding question 3.
S Since 1 do not have direct knowledge of Dr. De Freese's daily activities, I
could not answer several questions.
-7-
S Duane is a highly organized thinker with a big vision. The day I realized he
was also able to be an implementer, I had no remaining doubts that the
program was in good hands.
I L Board Members and Alternates
C I am not intimate with all of these, but he has been a perfect representative
for the Council.
C Again, this has been a difficult year and I believe that his viewpoint has
changed drastically since he started the position. He is getting an
understanding of the Council and its members which will serve him well this
next year.
Duane
Council
Peers
Staff
Deeply understands his own strengths.
8.7
9.1
8.9
1.7
2.1
1.9
Deeply Understands his own limitations.
7.6
8.5
8.5
0.6
1.5
1.5
Involves people who have strengths that he
himself does not possess.
n
8.2
9.3
8.5
-0.8
0.3
-0.5
Demonstrates self-confidence.
9.3
9.9
9.9
1.3
1.9
1.9
Demonstrates appropriate emotional responses
in a variety of situations.
9.0
9.5
9.5
1.0
1.5
1.5
Demonstrates openness to feedback and
constructive criticism.
9
8.9
9.4
9.5
-0.1
0.4
0.5
Demonstrates honest and ethical behavior in all
interactions.
8.8
9.8
9.8
-0.2
0.8
0.8
Avoids self-serving behavior.
8.7
9.4
9.2
0.7
1.4
1.2
Is willing to take a courageous stand.
9
8.8
9.7
9.6
-0.2
0.7
0.6
Demonstrates appropriate level of trust in others.
8.3
9.6
9.4
0.3
1,6
1.4
Is sincere and straightforward.
8.7
9.6
9.5
-0.3
0.6
0.5
Accepts responsibility for his own mistakes.
9
8.9
9.7
9.4
-0.1
0.7
0.4
Shares success with his team and partners.
9
9.1
9.7
9.5
0.1
0.7
0.5
Can be trusted with sensitive information.
i o
9.0
9.6
9.5
-1.0
-0.4
-0.5
Demonstrates patience with others when
necessary.
8.8
9.6
9.4
-0.2
0.6
0.4
AVERAGE
8®5
8.7
9.5
9.3
0.2
1.0
0.8
I L Board Members and Alternates
C I am not intimate with all of these, but he has been a perfect representative
for the Council.
C Again, this has been a difficult year and I believe that his viewpoint has
changed drastically since he started the position. He is getting an
understanding of the Council and its members which will serve him well this
next year.
C His patience is amazing when dealing with an individual who is slow grasping
the significance of a situation.
IRL Council ILNEP Local Partners
P Duane needs to understand that he cannot do it all and resist spreading
himself too thin. With more focus he will find more success.
P Not sure about the first two questions.
P I would have given highly satisfied responses to questions 1 and 2, however I
am not close enough to Duane to be able to honestly provide an answer to
those questions.
P Committed to the mission.
P I gave lower scores for this section only because I have not had the
opportunity to discuss with Dr. De Freese at any length his own opinion of
strengths and weaknesses. I do believe he has a clear understanding of the
role he should play and how best to implement that.
P Duane interacts with a variety of "stakeholders" and does a great job of
networking and speaking with clarity to a wide audience.
P Highly ethical. And he understands how difficult his task is.
P By doing the 360 Duane exhibits the characteristics of a good role model
and effective leader.
P Duane is very genuine and trustworthy. Not sure about the other two.
P Duane is an excellent public communicator and a good one on one as well.
In the latter situation he would be more effective if he listened more and
talked less.
P Duane relates as a very sincere person, is open in his interactions with others
and is straightforward in his discussions. What I particularly would note as
exceptional is that he is not rigid in opinions and adapts quickly and
appropriately in thinking and approach. He is also a great synthesizer -
pulling from his different experiences to meld a unique approach to the
organization and addressing issues.
P Difficult to evaluate from an outsider's perspective.
P Not enough info on some.
P Taking this survey is reinforcing my opinion that Duane is ideally suited to this
position.
IRL Council Staff, County Primary Contacts, Service Contract Providers
S Duane has exceptional strengths and is very quick on his feet. However I
would caution more judicious use of the phrase "double -down." It feels a bit
over used to me.
S Duane impresses me as a caring person - he really cares about people and
their involvement. At the same time, he is a consummate professional,
knowing the lagoon, its science. Lastly, he has a strong talent for involving
players - from citizen engagement to corporate entities.
-10-
S As noted before, I do not have daily interactions with Dr. De Freese, so was
not comfortable ranking some of the questions.
S Duane is acutely aware of his strengths and weaknesses and is adept at
involving his team and support network when critical decisions need to be
made. He is a good listener and is respectful of all opinions, even when he
doesn't necessarily agree.
S Duane is so far ahead of most people, it must take tremendous patience to
bring people along. Know that others may be frustrated they are not on the
same page and can't ever seem to catch up.
S Some of these observations are hard to comment on without more
interaction with Duane. It has to be inferred. In an unfairness to Duane, I
cannot mark some of these "Highly Satisfied" because of that reason.
S As noted above... [Respondent is not familiar.]
S Duane has demonstrated exceptional ability in dealing with some
challenging personalities and in my opinion has very effectively directed the
effectiveness of a very diverse group of IRL Council members.
-11-
IRL Board Members and Alternates
C Being self -motivated, you never have to concern yourself with his reliability.
He is always looking for an open dialogue.
C My initial conversations with Duane consisted of me listening to him. He is a
bit wordy and needs to listen to the cues given to him by his peers.
IRL Council ILEP Local Partners
P Needs to work on ensuring that conversations are two-way and not
dominated by his exuberance.
P I can only relate to my own dealings with Duane so I don't know how his
interactions with others are. I have known Duane for 20 years. He has always
returned my calls and emails. But sometimes it takes him a while to return a
call or text simply because he has taken on so much. He's a lot like me and is
sometimes guilty of taking on too much responsibility, therefore making it
nearly impossible to keep up with everything. Of course, he has really taken
on a huge task with this job.
P It's hard to listen to some of the opinions voiced, especially when they clearly
do not address the problem, but Duane does an admirable job
-12-
Duane
Council
Peers
Staff
Genuinely listens to others.
8.1
9.0
8.7
1.1
2.0
1.7
Recognizes the value of diverse views, opinions,
8.6
9.2
9.5
skills and talents.
0.6
1.2
1.5
Strives to understand other people's points of
8.3
9.2
9.1
view.
0.3
1.2
1.1
Consistently treats people with dignity and
9.2
9.6
9.6
respect.
0.2
0.6
0.6
Encourages open dialogue.
8.8
9.4
9.4
-0.2
0.4
0.4
Gives personal attention to others.
9
8.5
9.1
9.7
-0.5
0.1
0.7
Is accessible to others.
8.6
9.4
9.4
-0.4
0.4
0.4
Strives to preserve others' self-esteem.
9
8.6
9.3
9.3
-0.4
0.3
0.3
Follows up on commitments made.
8.7
9.3
9.3
-0.3
0.3
0.3
Is dependable and reliable.
9
9.1
9.4
9.7
0.1
0.4
0.7
AVERAGE
8.6
8.7
9.3
9.4
0.1
0.7
0.8
IRL Board Members and Alternates
C Being self -motivated, you never have to concern yourself with his reliability.
He is always looking for an open dialogue.
C My initial conversations with Duane consisted of me listening to him. He is a
bit wordy and needs to listen to the cues given to him by his peers.
IRL Council ILEP Local Partners
P Needs to work on ensuring that conversations are two-way and not
dominated by his exuberance.
P I can only relate to my own dealings with Duane so I don't know how his
interactions with others are. I have known Duane for 20 years. He has always
returned my calls and emails. But sometimes it takes him a while to return a
call or text simply because he has taken on so much. He's a lot like me and is
sometimes guilty of taking on too much responsibility, therefore making it
nearly impossible to keep up with everything. Of course, he has really taken
on a huge task with this job.
P It's hard to listen to some of the opinions voiced, especially when they clearly
do not address the problem, but Duane does an admirable job
-12-
P At Council meetings, Dr. De Freese has always been available to discuss
issues. He and his staff have responded very promptly to any calls or email
requests for information, often with just a few minutes to spare! Duane also
participated as a stakeholder representing the IRL Council on the IRL
Economic Evaluation committee with other subject matter experts over the
course of the past year. His interactions were very valuable, positive and
appreciated by all participants.
P Duane has a lot of priorities on his plate and does a good job of balancing
the priorities. His priorities involve engaging with a wide diversity of audiences
and he does a great job of meeting with people and listening.
P My greatest concern is that this amazing effort may not be sustainable.
IRL Council Staff, County Primary Contacts, Service Contract Providers
S While Duane is very reliable, the re -ignition of IRLNEP has been insanely
demanding with too many commitments. Hopefully, as the program gets
into its stride, the pace will be less super -human.
S This is easy. I continue to be awed by Duane's respect for others - no matter
who they are. Very impressive.
-13-
IL Board Members and Alternates
C Duane works hard to bring people, especially the council, together on
positions. The position paper was very well executed.
C I believe Duane does an exceptional job balancing the Council's desire for
low NEP operational costs while managing an enormous amount of
responsibility. However, I am concerned about Duane's (and his staff's)
ability to sustain the enormous amount of workload.
C He understands everyone has strengths and weaknesses and he works to
people's strengths.
-14-
Duane
Council
Peers
Staff
Judges the capabilities of others accurately.
8.1
9.2
9.2
1.1
2.2
2.2
Sets appropriate goals for staff.
8.0
9.2
9.4
--
1.2
1.4
Sets appropriate timelines for staff.
7.9
9.3
8.8
-0.1
1.3
0.8
Provides effective recognition for staff
achievements.
8.9
9.1
9.7
0.9
1.1
1.7
Gives people appropriate levels of freedom to
carry out their designated responsibilities.
9
8.7
9.1
9.7
-0.3
0.1
0.7
Asks people what they need to do their work
better.
9
8.2
9.1
9.3
-0.8
0.1
0.3
Ensures that staff receive the training they need
to succeed.
Y
8.1
9.1
9.4
-0.9
0.1
0.4
Provides developmental feedback in a timely
manner.
7.4
8.8
9.1
-0.6
0.8
1.1
Effectively resolves conflict among members of
the team.
9
8.3
9.1
9.4
-0.7
0.1
0.4
Holds people accountable for their results.
9
8.1
8.8
9.0
-0.9
-0.2
--
Involves staff in decisions about their work and
responsibilities.
Y
8.2
9.2
9.4
-0.8
0.2
0.4
Unites staff into an effective team.
9
8.4
9.2
9.7
-0.6
0.2
0.7
Clearly communicates changes and decisions.
8.7
9.0
9.1
-0.3
--
0.1
Manages people according to their unique
needs.
8.8
8.8
9.3
-0.2
-0.2
0.3
AVERAGE
8.6
8.3
9.1
9.3
-0.3
0.5
0.7
IL Board Members and Alternates
C Duane works hard to bring people, especially the council, together on
positions. The position paper was very well executed.
C I believe Duane does an exceptional job balancing the Council's desire for
low NEP operational costs while managing an enormous amount of
responsibility. However, I am concerned about Duane's (and his staff's)
ability to sustain the enormous amount of workload.
C He understands everyone has strengths and weaknesses and he works to
people's strengths.
-14-
C I do not have enough information to comment on these issues.
C I don't have any personal experience observing these traits.
C Duane is an excellent communicator.
IL Council ILEP Local Partners
P No interaction at this level.
P Do not know how he treats staff at NEP, but know he treated them with
respect when at Hubbs Sea World.
P I don't work with Duane in a capacity to know how he interacts with his staff.
So I really can't answer these questions.
P Duane is supportive by nature.
P I have never worked for him so these are guesses.
P I have only had a few occasions to visit the office, but have been incredibly
impressed with the caliber of staff (small as it is!) and the professionalism they
have exhibited. I can only give Dr. De Freese credit for enabling these
exceptional staff to do their jobs and not get in their way.
P Lower scores here are simply a reflection that I don't have that knowledge of
his staff interactions.
P This is a difficult section to provide comments on since I do not know his day
to day interactions with his staff. I do know that his staff seem to be happy
and helpful during the NEP meetings and Duane does provide them credit
of the work they do. They seem like a great team.
P I don't know these.
P These comments are more appropriate for people who work for Duane or
serve on one of the committees.
P I do not have much visibility into this area. The other staff members seem to
be highly motivated and functioning well.
P No interaction at this level.
P Do not know this topic
P I don't work with Duane in a capacity to know how he interacts with his staff,
so I really can't answer these questions.
P I cannot answer all questions related to staff as I am not an employee.
P I'm sorry to say that I can't provide enough of an opinion here since 1 am not
local to the office and the operations. I have been favorably impressed by
all the staff and the professionalism and this is not a negative score in any
way but perhaps more a positive neutral since I have not had the
experience of observing Dr. De Freese interacting with staff at this level.
P I don't have specific knowledge of his staff management.
P This is a difficult section to rate on since I do not see these interactions on a
day to day basis. However, I have seen Duane work with others to build
consensus. He is transparent with information.
P I don't know these either.
P Similar to previous comment box. [Respondent is not familiar.]
-15-
P My perception from afar is that Duane is doing great in these areas, but I am
not familiar at a detailed level.
IL Council Staff, County Primary Contacts, Service Contract Providers
S I don't know, but staff appear to be happy and thriving.
S Most of these I cannot answer without knowing more about the functional
dynamics of the staff interactions.
S Duane and his team have a lot on their plates and Duane has been very
effective at setting priorities and timelines to keep the work moving forward
while also recognizing the efforts of the staff.
S Duane's staff very obviously respects and appreciates him very much.
S I don't know.
S IDK
S No knowledge of staff interactions with Dr. De Freese on a daily basis.
-16-
IRL Board Members and Alternates
C As far as I can tell, Duane serves as a great facilitator of partnerships.
C My knowledge of his actions in this area are growing, but it is a bit too soon
to make constructive comments.
IRL Council ILEP Local Partners
P Excellent partnership skills
P This is the section in which Dr. De Freese definitely excels. He has been very
forward thinking about pulling in partners to the Council and utilizing
everyone's contributions. He again shows a unique and open approach to
all parties and a collaborative approach that enables solutions.
P These all represent Duane's strengths.
P These are strong skills of Duane's.
P Good partnerships, but greater amount of PR is needed -- what the IRL
Council and NEP are doing should be made more public and publicized.
P I'm concerned about the limitations on networking that are imposed by the
restrictions of state Sunshine laws, which actually makes partnering with
other members of the STEM AC difficult.
P Duane has earned the respect and cooperation of Brevard County
Government as well as the non-profit organizations including [our
organization.]
-17-
Duane
Council
Peers
Staff
Treats colleagues as partners rather than as
9.0
9.6
9.6
competitors.
1.0
1.6
1.6
Builds effective partnerships across the
9.2
9.8
9.4
community and Indian River Lagoon Region.
0.2
0.8
0.4
Discourages destructive comments about other
8.6
9.6
9.4
people or groups.
Y
-0.4
0.6
0.4
Creates a network of relationships that help to
9
9.0
9.6
9.4
get things done.
--
0.6
0.4
Partners with others to develop "win/win"
9
8.8
9.8
9.4
solutions to common problems.
-0.2
0.8
0.4
Helps others understand the organization's
8.8
9.7
9.6
perspective and needs.
U
0.8
1.7
16
Respects contributions others make to the
8.8
9.7
9.5
partnership.
-0.2
0.7
0.5
AVERAGE
807
8.9
9.7
9.5
0.2
1.0
0.8
IRL Board Members and Alternates
C As far as I can tell, Duane serves as a great facilitator of partnerships.
C My knowledge of his actions in this area are growing, but it is a bit too soon
to make constructive comments.
IRL Council ILEP Local Partners
P Excellent partnership skills
P This is the section in which Dr. De Freese definitely excels. He has been very
forward thinking about pulling in partners to the Council and utilizing
everyone's contributions. He again shows a unique and open approach to
all parties and a collaborative approach that enables solutions.
P These all represent Duane's strengths.
P These are strong skills of Duane's.
P Good partnerships, but greater amount of PR is needed -- what the IRL
Council and NEP are doing should be made more public and publicized.
P I'm concerned about the limitations on networking that are imposed by the
restrictions of state Sunshine laws, which actually makes partnering with
other members of the STEM AC difficult.
P Duane has earned the respect and cooperation of Brevard County
Government as well as the non-profit organizations including [our
organization.]
-17-
IRL Council Staff, County Primary Contacts, Service Contract Providers
S It's a bit early to tell, but based on prior performance, I expect Duane to
excel in building partnerships for the IRL.
S Very active in recruiting partners for the IRL.
S Much of this remains to be seen but I am encouraged by the early results.
Duane has been excellent at building relationships among all the key players
in the lagoon region and has reached out to people at every level to bring
them into the IRLNEP. The work of the program in collaboration with partners
over the next five years will show whether these early steps have been
effective.
S Duane works tirelessly and is clearly committed to his role and all of the
responsibilities that come with it.
-18-
IRL Board Members and Alternates
C Duane is a great facilitator. I am not sure about inspiration of others. I find
him very reliable with communications.
C My one recommendation for Duane is to watch the duration of his
conversations. What he says is extremely important and knowledgeable.
However, it may get lost during long-winded talks.
C I feel the meetings are too long, or go beyond the designated time frame
frequently. The agenda needs to be adjusted to fit the time constraints of
the players.
IRL Council, IRLEP Local Partners
P Spreads self too thin.
P Duane is still developing the direction and action steps to address the IRL
problems.
P In the future year, I would like to see the priorities and the goals of the
Council more clearly stated and identified. I'm saying this, realizing that the
formation is still in progress and the committees are still not fully expressive. I
think it is very important, with future changes that may occur in composition
of the Council and various emerging issues, that clear priorities and goals be
established. I fully expect that Dr. De Freese will be able to accomplish this.
-19-
Duane
Council
Peers
Staff
Creates and communicates a clear and
9.0
9.8
9.3
inspiring vision for organization.
1.0
1.8
1.3
Inspires people to commit to achieving the
9.1
9.7
9.3
vision.
2.1
2.7
2.3
Clearly identifies and communicates priorities.
8.6
9.0
8.8
0.6
1.0
0.8
Makes a compelling case for his point of view.
8.6
9.7
9.3
0.6
1.7
1.3
Demonstrates sensitivity to satisfaction and
8.3
9.5
9.3
morale of group.
0.3
1.5
1.3
Ensures that the highest standards for ethical
9
8.9
9.7
9.6
behavior are practiced throughout the organization.
-0.1
0.7
0.6
Communicates a positive "can do" spirit and
9.2
9.7
9.7
"walks the talk."
0
1.2
1.7
1.7
Facilitates rather than dominates or dictates.
8.1
9.3
8.5
1.1
2.3
1.5
Conducts effective meetings and/or
8.2
9.5
8.6
participates effectively in meetings.
1.2
2.5
1.6
AVERAGE
7.8
8.7
9.5
9.2
0.9
1.7
1.4
IRL Board Members and Alternates
C Duane is a great facilitator. I am not sure about inspiration of others. I find
him very reliable with communications.
C My one recommendation for Duane is to watch the duration of his
conversations. What he says is extremely important and knowledgeable.
However, it may get lost during long-winded talks.
C I feel the meetings are too long, or go beyond the designated time frame
frequently. The agenda needs to be adjusted to fit the time constraints of
the players.
IRL Council, IRLEP Local Partners
P Spreads self too thin.
P Duane is still developing the direction and action steps to address the IRL
problems.
P In the future year, I would like to see the priorities and the goals of the
Council more clearly stated and identified. I'm saying this, realizing that the
formation is still in progress and the committees are still not fully expressive. I
think it is very important, with future changes that may occur in composition
of the Council and various emerging issues, that clear priorities and goals be
established. I fully expect that Dr. De Freese will be able to accomplish this.
-19-
P Duane is very good in leadership and motivation.
P A leader at public meetings.
P Meetings are too long and have a tendency to be too political in nature,
rather than focusing more on work to be done and highlighting more of the
key accomplishments. I suggest the use of a consent agenda with backup
materials presented online. Anyone can pull a consent agenda item right up
to the vote on consent agenda.
P For years, I respected Duane as a scientist who could effectively
communicate good ideas. His leadership skills are simply exceptional.
IL Council Staff, County Primary Contacts, Service Contract Providers
S Another easy one. Duane is a great communicator. Very gregarious. Inspires
others to achieve a better lagoon.
S Duane's leadership style is a healthy mix of laying out a vision, setting a plan
for how to accomplish it, taking the initiative to develop the key elements,
and relying on the staff to round out the details based on their strengths in
finalizing everything.
S The Council meetings are brutally long, but that is a function of the Council,
not a reflection on any lack of ability on Duane's part.
-20-
IRL Board Members and Alternates
C Duane is all about the business of innovation and change. That is what is
needed in the IRL and he embraces that fully.
C He is very optimistic and is definitely crafting a plan to optimize results.
IRL Council ILEP Local Partners
P Sometimes too much focus on thinking outside of the box, going to the next
level, going after the flash, can hamper credibility until basic strategies have
been proven.
P If anyone can see something positive out of the situation that we have with
the current state of the lagoon, Duane can. He has a real knack for taking a
disaster and finding some way to put a positive spin on the situation so that
people can see a light at the end of the tunnel.
P This year, Duane has definitely been thinking outside the box and engages
others to do so. He is creative and innovative. The task has been colossal
and efforts are admirable. The next year should take more focus and
leadership of the various engaged committees, stakeholders and Council
members to produce results for the Lagoon.
P Good idea guy. But I am not familiar with his follow-up (this is not a criticism,
but I just don't know).
P We are still early on in this process, too early to comment on [translating]
creativity into results PR succeeding in not clear cut situations. Once again,
the Board is Duane's major limitation to success.
P Duane seems very open to innovation and change, but we are too early to
see any innovative efforts that have positively helped the Lagoon. I
embrace his efforts to use the Port Canaveral donation to identify the ways
that residents can help the lagoon directly by their behavior - and to provide
educational tools to help make these changes.
-21-
Duane
Council
Peers
Staff
Sees change as an opportunity, not a problem.
8.7
9.6
9.2
0.7
1.6
1.2
Succeeds in situations that are not clear-cut;
9
8.8
9.5
9.4
demonstrates flexibility when needed.
-0.2
0.5
0.4
Demonstrates willingness to take calculated
8.1
9.7
9.6
risks.
Y
-0.9
0.7
0.6
Encourages creativity and innovation in others.
9
8.9
9.8
9.5
-0.1
0.8
0.5
Effectively translates creative ideas into results.
9
8.9
9.0
9.3
-0.1
--
0.3
AVERAGE
8.8
8.7
9.5
9.4
-0.1
0.7
0.6
IRL Board Members and Alternates
C Duane is all about the business of innovation and change. That is what is
needed in the IRL and he embraces that fully.
C He is very optimistic and is definitely crafting a plan to optimize results.
IRL Council ILEP Local Partners
P Sometimes too much focus on thinking outside of the box, going to the next
level, going after the flash, can hamper credibility until basic strategies have
been proven.
P If anyone can see something positive out of the situation that we have with
the current state of the lagoon, Duane can. He has a real knack for taking a
disaster and finding some way to put a positive spin on the situation so that
people can see a light at the end of the tunnel.
P This year, Duane has definitely been thinking outside the box and engages
others to do so. He is creative and innovative. The task has been colossal
and efforts are admirable. The next year should take more focus and
leadership of the various engaged committees, stakeholders and Council
members to produce results for the Lagoon.
P Good idea guy. But I am not familiar with his follow-up (this is not a criticism,
but I just don't know).
P We are still early on in this process, too early to comment on [translating]
creativity into results PR succeeding in not clear cut situations. Once again,
the Board is Duane's major limitation to success.
P Duane seems very open to innovation and change, but we are too early to
see any innovative efforts that have positively helped the Lagoon. I
embrace his efforts to use the Port Canaveral donation to identify the ways
that residents can help the lagoon directly by their behavior - and to provide
educational tools to help make these changes.
-21-
IL Council Staff, County Primary Contacts, Service Contract Providers
S Duane is bold in thought and action. He is an agent of change.
S Duane is opportunistic for the advantage of the lagoon. A deep thinker who
seems undaunted by the many challenges faced from many entities along
the lagoon.
S Duane is refreshingly flexible and analytical in his thinking. His willingness to
revisit and adjust his positions based on new information has been a benefit
to the program and its relationships with partners and the community.
S I have appreciated Duane's creativity in solving problems, and his "can -do"
attitude when dealing with challenges.
-22-
IRL Board Members and Alternates
C Maybe it is the transition and the CCMP, but there can be a tendency to get
caught in process discussions. Honestly, process discussion is probably
necessary given the youth of the council. There could probably be more
focus on moving along conservation and restoration activities, or if it is done,
letting everyone know.
C Duane has the talent to understand difficult situations and the insight to think
outside the box.
IRL Council, IRLNEP Local Partners
P Duane does an excellent job of dealing with emergency situations like the
fish kills and HABs. He is working towards making progress to advance IRL NEP
goals - he spent quality time setting up advisory councils that will help him
and IRL Council to advance the IRL NEP goals.
P I strongly support Duane's approach of trying to get a long term
commitment of Land and Water Legacy Amendment funds for the Florida
Estuary Programs. Perhaps this will be a priority of the next legislative session.
P Much of Duane's effort so far has been organizing the IRLNEP to prepare for
future action - such as the three advisory committees. His performance as an
organizer has been impressive. Too soon to judge his performance regarding
water quality.
S The new management structure is still in its infancy. Hopefully, the structure of
the management conference will lead to exceptional performance.
S There certainly have been emergency situations to respond to between fish
kills and algae blooms. Duane seems to have handled these well.
S Duane is excellent in the face of emerging issues, both internal and external.
-23-
Em-
Duane
Council
Peers
Staff
Demonstrates progress to advance the IRL conserva-
8.7
9.4
9.2
tion and restoration goals of the IRL Council.
0.7
1.4
1.2
Demonstrates progress to advance the funding
8.9
9.3
9.3
goals of the IRL Council.
0.9
1.3
1.3
Responds appropriately to emergency
8.7
9.7
9.7
situations.
0.7
1.7
1.7
AVERAGE
8
8.8
9.5
9.4
0.8
1.5
1.4
IRL Board Members and Alternates
C Maybe it is the transition and the CCMP, but there can be a tendency to get
caught in process discussions. Honestly, process discussion is probably
necessary given the youth of the council. There could probably be more
focus on moving along conservation and restoration activities, or if it is done,
letting everyone know.
C Duane has the talent to understand difficult situations and the insight to think
outside the box.
IRL Council, IRLNEP Local Partners
P Duane does an excellent job of dealing with emergency situations like the
fish kills and HABs. He is working towards making progress to advance IRL NEP
goals - he spent quality time setting up advisory councils that will help him
and IRL Council to advance the IRL NEP goals.
P I strongly support Duane's approach of trying to get a long term
commitment of Land and Water Legacy Amendment funds for the Florida
Estuary Programs. Perhaps this will be a priority of the next legislative session.
P Much of Duane's effort so far has been organizing the IRLNEP to prepare for
future action - such as the three advisory committees. His performance as an
organizer has been impressive. Too soon to judge his performance regarding
water quality.
S The new management structure is still in its infancy. Hopefully, the structure of
the management conference will lead to exceptional performance.
S There certainly have been emergency situations to respond to between fish
kills and algae blooms. Duane seems to have handled these well.
S Duane is excellent in the face of emerging issues, both internal and external.
-23-
IL Board Members and Alternates
C If the council is a customer, this is done pretty well. There are probably a lot
of customers beyond the council. In this business, satisfying customers is
tough. Getting council members prepped before meetings could probably
use some improvement.
IRL Council ILNEP Local Partners
P No real interaction at this level.
P I don't think this is applicable in this case.
P Customer satisfaction is not possible for all customers in this issue.
P Cot sure who the "customer" is.
P Too early in process to say consistently delivers on commitments to
customers.
P Duane is accessible to so many people and organizations. Almost every day,
I encounter someone who happens to tell me about a conversation that he
or she had with Duane.
- - rZ1111
Who is the Customer? I think it ought to be the IRL community. However, so
far, the emphasis has been on the IRL Council and interested parties. As roles
get better defined, I anticipate the focus will shift to a broader customer
base.
S Input from the many aspects of the IRL Management Conference seems to
be welcomed, processed, and responded to by Duane.
S Duane has worked hard to involve partners and the public in the IRLNEP. He
has been effective at insuring that the public -facing elements of the
-24-
Duane
Council
Peers
Staff
Demonstrates high level of commitment to
8.0
9.2
9.3
customer satisfaction.
-1.0
0.2
0.3
Inspires others to achieve high levels of
8.6
9.4
9.4
customer satisfaction.
-0.4
0.4
0.4
Views organizational processes from the
9
8.3
9.8
9.4
customer's perspective.
-0.7
0.8
0.4
Regularly solicits input from customers.
9
8.7
9.4
9.4
-0.3
0.4
0.4
Effectively listens to customers in order to
8.4
9.4
9.4
understand their needs.
-0.6
0.4
0.4
Consistently delivers on commitments to
8.6
9.0
9.4
customers.
0.6
1.0
1.4
AVERAGE
8.8
8.4
9.4
9.4
-0.4
0.6
0.6
IL Board Members and Alternates
C If the council is a customer, this is done pretty well. There are probably a lot
of customers beyond the council. In this business, satisfying customers is
tough. Getting council members prepped before meetings could probably
use some improvement.
IRL Council ILNEP Local Partners
P No real interaction at this level.
P I don't think this is applicable in this case.
P Customer satisfaction is not possible for all customers in this issue.
P Cot sure who the "customer" is.
P Too early in process to say consistently delivers on commitments to
customers.
P Duane is accessible to so many people and organizations. Almost every day,
I encounter someone who happens to tell me about a conversation that he
or she had with Duane.
- - rZ1111
Who is the Customer? I think it ought to be the IRL community. However, so
far, the emphasis has been on the IRL Council and interested parties. As roles
get better defined, I anticipate the focus will shift to a broader customer
base.
S Input from the many aspects of the IRL Management Conference seems to
be welcomed, processed, and responded to by Duane.
S Duane has worked hard to involve partners and the public in the IRLNEP. He
has been effective at insuring that the public -facing elements of the
-24-
program meet the needs of those seeking information. He and the staff are
accommodating and willing to engage at all levels in a variety of activities,
events, meetings, etc.
-25-
De Freese Self -Evaluation
D 100% commitment to success.
D Good external communicator (written & verbal).
D Understands diverse stakeholder interests and needs.
D Effectively communicates the Big Picture.
D Sees pathway for long-term program success.
D Embraces innovation.
D Scientifically sound and politically aware.
IL Board Members and Alternates
C Excellent communicator.
C Understands the political and the non-political entities.
C Full knowledge and understanding of the IRL issues and how to build a plan
to restore it.
C Scientific training; contacts in academic and scientific community.
C Great thinker about natural resources. Great public face and leader for the
organization. I wouldn't have it any other way. When things turn bad, like the
fish kill, Duane is exactly who I want speaking for the lagoon. If it were not for
Duane, I don't think the IRL NEP would be regarded as fondly as it currently is
regarded.
C Duane's understanding of the important Lagoon issues is unparalleled. His skill
set matches the Lagoon's needs perfectly.
C Duane's level of commitment to the IRL, his staff and counterparts is
exceptional.
C Duane's ability to foresee potential obstacles, as well as his ability to resolve
or prevent those obstacles from happening is stellar.
C Duane's knowledge and understanding of fiscal opportunities and
partnerships is impressive.
C Duane's strengths are his ability to see and communicate the "Big Picture".
His breadth of knowledge on subjects related to the Lagoon, and his ability
to work with people and inspire and lead.
C Balanced leader.
C Highly regarded in a field of competing agendas.
C He is a good listener and an excellent communicator.
C He is optimistic and energetic.
C He is charismatic and approachable and highly intelligent.
C Scientific analysis and research capabilities.
-26-
IL Council ILP Local Partners
P Knowledge of issues.
P Articulate delivery.
P Works his tail off.
P Commitment.
P Enthusiastic and Sincere.
P Knowledge of the issues.
P Enthusiastic.
P Inspirational speaker.
P His ability to network with stakeholders. His broad base of knowledge. His
ability to work toward consensus.
P His enthusiasm, knowledge and partnering qualities.
P He is an excellent presenter -- one of the best I have ever seen. He can
mesmerize an audience.
P He exudes confidence and inspires people to participate in whatever it is
that he is doing.
P He is extremely intelligent and makes sure that he researches subjects before
meeting with people. He knows what he is talking about.
P Honesty.
P Integrity.
P Persistence.
P Presence.
P Facilitation.
P Negotiator.
P Presenter.
P Quick, strategic thinker.
P Duane's strengths include his knowledge of the topic, his intellect,
communication skills, ability to garner support and create partnerships that
include funding, scientific expertise, and political backing.
P Big picture thinker especially on organization structure.
P Excellent public speaker and communicator.
P Thinks outside the box.
P Engages others from different areas.
P Synthesizes ideas into regional thinking.
P Very open, sincere and personable. Great speaker and engages audience.
P Evolves in thinking very quickly and responds [as] needed [to] changes.
P Great to have his scientific background.
P Duane's strengths are his personal contacts throughout the lagoon and his
ability to effectively communicate with partners.
P Duane strengths include: Collaborative nature, very good at articulating a
message, works well with people.
P Listens very well. Isn't thinking what to say next... actually responds as a two
way intelligent conversation.
P Street smart combined with learned smart ... great!
-27-
P Willingness to partner with those who can help without the slightest bit of
protectionism or mistrust.
P At meetings, he presents a large and confident presence.
P He is very willing to admit that he doesn't know all the answers.
P He is a clear and eloquent speaker.
P He doesn't pull punches in giving his assessment of a problem.
P He is polite.
P Has a clear vision of a way forward without being intimidated by too many
moving parts. Great people skills. Has a strong background in science and a
good appreciation for the scientific process.
P Duane is an extremely knowledgeable leader. Good listener, strategic
thinker and an effective communicator. He demonstrates total commitment
to the mission and leads by example.
P His major strength is to bring together a diverse group of individuals and
stakeholders to move forward on IRL restoration.
P Duane represents an ideal blend of science and social skills for this position.
He converses comfortably with commercial fishermen, area residents and
Fortune 500 CEOs.
P He also reflects a blend of optimism and reality. While he believes that the
Lagoon can be restored, he does not underestimate the challenges ahead.
P Duane can inspire people with his well-chosen words.
IRL Council Staff, County Primary Contacts, Service Contract Providers
S Seeks to create a large tent.
S Gives his time freely.
S Duane is very attentive to everyone in the room- from the most politically
connected to the uninformed citizen.
S Duane's knowledge of the lagoon and its challenges is incredible.
S Duane is a positive, can -do person who thrives when challenged and does
not see limitations which would discourage many others.
S He bridges environmental science, political science, macroeconomics,
business development, and many other fields. He can see situations from
multiple perspectives and communicate/sell a vision from multiple angles.
S Duane is a people person. He seems to respect and like all he comes into
contact with. (Is he kin to Will Rogers? LOLL
S He is a deep thinker who seems to touch all the different angles a challenge
may offer in order to come up with the best solution.
S He is good at selling the IRL and recruiting partners. I'm mainly thinking of
industry partners - Port Canaveral, Harris Corp., etc. This is thinking outside the
normal environmental box.
S Confident public speaker; knowledgeable in his field; excellent at
networking; understands the politics which surround the program and works
well to find opportunities and mitigate damages; he is genuine in his efforts
and takes his job seriously.
-28-
S Duane's diverse career experience allows him to easily work with public and
private sector representatives, and encourages a broad partnership on the
IRL Council and NEP.
S He is adept at understanding the political framework for making a coalition
of disparate sectors work toward a common goal, and his technical
background provides credibility to the Program's actions.
S Duane is a 'big thinker', which provides the Program with innovative
concepts to address the complex issues of IRL, including funding strategies.
He also seems to be very good at following up on these ideas.
S He is very approachable to colleagues and scientists from outside the IRL
region.
S He is a thoughtful leader, who exudes confidence drawing from his life
experiences and shows his passion for the environment. He is inclusive and
patient but not afraid to take on major challenges.
S There are a few things I particularly appreciate about Duane. First is his ability
to see an issue from the 50K foot level and then focus in on it to see how the
program can best address it.
S I also appreciate the good mix of scientist, program manager and politician
in Duane. The ability to walk in all worlds has been a distinct benefit to the
program and makes him uniquely qualified as a leader.
S Duane has also built a good team around him and is effective at involving
them in decisions, keeping them engaged, making them feel heard, and
sharing credit with them.
S I have experienced very productive conversations with Duane that have
been extremely effective at collective problem solving. Duane's willingness
to hear others' ideas and talk through them is something I particularly
appreciate. I also appreciate his common sense, flexible approach that
focuses on the big picture of getting good things done for the IRL. Duane
also has remarkable patience in dealing with some very challenging
personalities.
-29-
De Freese Self -Evaluation
D Needs to:
- Communicate more often and more effectively with individual council
members and IRL NEP management conference volunteers.
- Articulate more clearly how the IRL NEP Management Conference will work
to deliver effective network governance, CCMP revision, bold vision and
behavior/culture change among conference participants.
- Identify clear pathway and actions to create and sustain volunteer
ownership and engagement.
- Build a closer connection to 5 counties and 45 cities to understand
opportunities; identify challenges and build trust.
- Generate more unrestricted revenue. Program is understaffed and under
funded.
D De Freese sets BHAGs that are often difficult to achieve.
IRL Board Members and Alternates
C Needs to work out of the box more on funding opportunities.
C Push for IRL to achieve specific programmatic systems and procedures, so
staff time is more effectively employed in evaluating compliance in meeting
grant requirements by noting variances.
C Work with Board.
C I get the feeling that management of the council and management board
could improve. But I have not particular suggestion except to clone Duane,
or see if Frank or Kathy can pick up some of the load. I know they are fairly
inundated too.
C Duane could work on being more concise with personal presentations and
discussions. A lot gets packed into council meetings.
C Duane's dedication and overzealous nature could be hazardous.... to his
health! :)
C His main area of improvement is to be conscious of his ability to talk for a
long time without pause.
C I would like to see fewer meetings and more lead time with back up
documents so there could be less explanation needed during the meetings.
A consent agenda would be helpful in facilitating this.
C Expand the comfort zone slightly.
C Now that Duane has created a successful council and committee structure,
we need to move quickly into the project phase to start seeing tangible
results. I am confident that with Duane's leadership, that will happen.
-30-
C He needs to slow down and recharge his batteries on a regular basis. I don't
want him to get burned out.
C He needs to trust his "Team". He is not an expert in Project Management
and/or project construction, etc. Therefore, he needs to rely on those
experts when it comes to ranking and funding projects.
C He needs to understand the discrepancy between the North and South
stakeholders in the Lagoon and bring them closer together.
IRL Council ILP Local Partners
P Prioritize.
P Focus.
P Less Flash.
P Build upon basic successes first.
P Communication with stakeholders.
P Coordination with NGOs.
P Duane probably needs to delegate more so that he is not stretched so thin.
P Salesmanship and education of his board on the vision and priorities of the
Indian River Lagoon program.
P Learn how to say no sometimes. Don't take on more than you can handle. In
addition to taking an occasional trip out of the country to relax, make sure
to take some time in between to just do nothing. You have to get some rest.
P If you've told someone you will do something, if you find that time is slipping
by and you can't get to it, let them know that you're maxed out and will get
back to them when you can rather than no response for a few days. They
will understand. That way they're not just out there wondering if you forgot
about them.
P Unsure of any.
P The hardest challenge will be to focus on some aspects of the IRL problem
that can be addressed effectively, including recognizing that research
provides information and identifies potential strategies to address problems,
but needs to be implemented in a non -research approach to enable the
action needed for a solution.
P Duane is really committed to get all involved, but sometimes he just needs to
act and use his best judgment to move forward.
P He needs to be a really public figurehead for the NEP that people get to
know and trust. That requires shining the spotlight a little more on him.
P In one on one conversations it is sometimes hard to get a word in.
P Lots of issues, lots of stakeholders, lots of committees - need to bring focus to
priorities and goals and engage the stakeholders to focus and help achieve
those goals.
P Maybe slow up a little on the presentations and travel, perhaps replacing
some of this with social media outreach, webinar interactions, especially for
the educational aspects.
P Make a great interactive website.
-31-
P Enlist volunteers. Get more help with outreach. Identify skills and knowledge
available through committee members and use them to manage more or
assist in tasks (especially with management plan).
P Work with the other estuarine preserves and form more partnership there if
possible.
P We still have some process and transparency issues to work through in terms
of relationship between the management committee and the council and
making sure all available information is available to the public in a timely
manner.
P At some point we need to pivot into agreed-upon priorities and action steps
toward those priorities rather than the perception of lurching from crisis to
crisis.
P Duane is at this point still the cheerleader in chief, but at some point we
need to pivot to action steps. The awful difficulty now is there is only one of
Duane and insufficient staff to get the real work done.
P Areas of improvement:
1) Would have liked to have received a written statement about
Duane's accomplishments prior to filling out this evaluation. I would like
to have a summary of what Duane feels are his top accomplishments.
2) Duane has many priorities on his plate and there are a lot of
expectations that Duane needs to fulfill. I would like to see a set of future
goals he would like to achieve for the next 12 months.
P Needs to split himself into three...
P Not had any negative experiences or seen any weaknesses to comment on.
P Please understand that my comments below are from a colleague who
understands the overall objectives, but is not familiar with the day-to-day or
personnel issues.
1. Duane might try to solve too many things himself, as opposed to
delegating.
2. Be more involved with general PR, e.g., press releases to newspapers,
reaching out to talk to the media.
3. Without much basis, I think there ought to always be present a clear
statement of IRL/NEP goals and objectives -- in a form that could be put
on a 3x5 card. And it shows its presence at every meeting. Yes, it would
continually change over time.
4. Keep a large number of people (researchers, volunteers, other agency
folks, organizations, government officials, the press...) informed through a
newsletter and/or blog and/or Facebook page...). Public (in the broad
sense), awareness and public education may be Duane's biggest
weapon for effecting change. I am not aware of such programs.
P As Duane well knows, a big part of cracking this environmental nut involves
a really strong PR message. He has attempted to develop a stronger PR
machine and been thwarted by petty bureaucrats. I would recommend he
employ bureaucracy kryptonite if I only knew what that was.
-32-
P Again, we are early in the process but the use of the advisory committees
has been minimal to date. Hopefully that will change soon.
P Taking on too much with minimal staffing is tough. The organizational
structure has grown quickly. Keeping all engaged and moving forward
competes with organizational growth. Perhaps narrowing the scope of
specific accomplishments for the next year might help?
P I doubt that Duane could improve because his performance is simply
outstanding. Time management is an area where all of us can do better.
Duane seems to do well managing how he spends him time, but he
probably could do even better.
P I worry about burnout becoming a problem for Duane. I was not involved
directly, but I have been told that Duane burned out in his EEL Program
position. Almost everyone thought that Duane was doing an outstanding
job, but he surprised many with his resignation. Some close to the program in
those days thought that Duane was tired of the political battles at the
County level.
P In my opinion, the key element here is his ongoing relationship with the
IRLNEP Council. I believe he has an excellent relationship with the current
Council members, but the composition is about to change and it will keep
changing over time.
IRL Council Staff, County Primary Contacts, Service Contract Providers
S Foster real and effective collaboration.
S Sell less, listen more.
S Not much. Duane has been an excellent ED.
S Sometimes the level of detail and information is too much and the board
gets bogged down in the details vs. providing general policy guidance.
S Duane could be stronger in some of his recommendations. The board
respects him and his judgment. The benefit to the IRL will only grow if Duane
pushes his thoughts and ideas and doesn't get stuck just meeting the day-to-
day demands of the organization.
S Duane can't be everywhere all the time. He is so willing to speak and help
anyone who asks.
S I really can't think of much. Duane works very diligently to paint a vision and
sell his perspective. He's extremely convincing which is wonderful.
Sometimes, it appears he has his audience at "hello" yet they get the entire
pitch anyway. If he can learn to read when the sell is easy, he can save
some time and energy for the next challenge.
S This is selfish on my part but better communication. If you can't get to a
communication because of lack of time, delegate it to staff. Now - I am
unreasonably saying this because Duane only has a thousand people who
want something from him.
-33 -
S Duane works every day, evenings included, which will take a toll eventually. I
recommend reducing his evening speaking events, and taking at least one
full day per week "unplugged" and "offline".
S With his experience and 'big thinker' ideas, Duane sometimes can tend to
dominate a discussion.
S The IRL Council/NEP is severely understaffed, especially given the many
critical tasks associated with starting up a new NEP, convening a new
Management Conference, and addressing the immediate and long-term
issues of IRL's environmental condition. It is extremely important for the long-
term success of the program that Duane make a successful case for
adequate staffing to meet the expectations placed on him and the rest of
the staff.
S Just continue to champion the effort to improve the water quality in the
Indian River Lagoon.
S Duane is both very accessible and very busy, and it sometimes makes me
wonder if he's over -committing. He has been very effective at becoming the
public face of the IRLNEP, but perhaps he and the team need to reflect a bit
on when and where Duane should be used to best effect (big events, large
audiences, scientific meetings, etc.), and when a meeting or talk should be
delegated (small audiences, community group meetings, etc.).
S One thing I've noticed is that every now and then, Duane's enthusiasm for
explaining something overtakes the interest his audience has, and he's
sometimes not aware that they've glazed over and aren't listening any
longer. I think his presentations at meetings and talks would benefit from
concentrating on the big ideas and going lighter on the details.
S In the words of Stephen Covey, seek first to listen, and then to understand.
S I can't list anything more than that. I think Duane is doing an outstanding job,
especially one that is very challenging and particularly demanding.
-34-
LNER
Network Governance Approach to Restore a Changing Ecosystem:
IRL COunc1I Creation and IRLNEP Reorganization:
® IRL Council first fiscal year began October 1, 2015.
® IRL Council/ IRLNEP staff hired. Executive Director (10/01/2015); Chief Operating
Officer (12/01/2015); Administrative and Communications Director (04/25/2016).
® U.S. EPA formally recognized the IRL Council as the host agency for the Indian River
Lagoon National Estuary Program (IRLNEP) on January 8, 2016.
® All IRLNEP assets were transferred from the SJRWMD to the IRL Council.
® IRLNEP Management Conference reorganization completed: Management Board
Members identified and appointed on 03/18/2016; Science, Technology, Engineering
and Modeling Advisory Committee (STEM) appointed on 05/13/2016; Citizen Advisory
Committee (CAC) appointed on 07/08/2016.
® Request For Proposals (RFP) developed, advertised and completed for Fiscal Year (FY)
2016-2017 work plan projects.
® RFP for Website and Brand Development advertised and awarded.
® RFP for contract support for CCMP developed.
® CCMP revision process initiated.
Expanded Investment°
FY 2015-2016 Revenue and Expenditure Summary
® All IRL Council members delivered annual contributions pursuant to the Interlocal
Agreement or directed funds to projects authorized by the IRL Council.
® Total Budgeted FY 2015 - 2016 Revenue: $1,975,000.
® IRL License Plate Revenue Transfer Agreement (Contract #28635) enacted with St.
Johns River Water Management District so that funds collected for Volusia, Brevard
and Indian River Counties will be disbursed through the IRLNEP. South Florida Water
Management District will continue to receive tag revenues for Martin and St. Lucie
Counties.
11 P _gam
o $210,000 of IRL specialty license plate funds were collected from SJRWMD
($46,250 for Volusia; $117,253 for Brevard; $46,497 for Indian River).
® FY 2015-2016 end -of -year actual expenditure projection indicates that first-year
projected operating costs will be $374,000, 19% of program revenues. An independent
end -of -year audit will be contracted through a competitive RFP.
® Over $1,300,000 in IRL Council funds supported 19 projects in the IRL watershed.
® EPA grant reimbursement funding to support the FY 2015-2016 IRLNEP Work Plan has
been authorized.
® Indian River Lagoon Innovator and Investor (IRLI2) group was created to encourage
private -sector participation in the IRLNEP. Canaveral Port Authority and Harris
Corporation were the first to join the IRLI2 group.
o Canaveral Port Authority authorized $100,000 of financial support in a grant to
the IRL Council for IRL education on 05/25/2016.
o Harris Corporation dedicated $10,000 in-kind support for water technology
R &, D and volunteer support through their HEART (Harris Employees Actively
Responding Together) Program.
® EPA Section 320 Work Plan proposal for IRLNEP FY 2016-2017 was developed and
submitted by IRL Council staff on 05/31/2016. The U.S. EPA grant award of $625,000
was announced on 08/26/2016 to support FY 2016-2017 work plan.
® $100,000 of additional funding (above the SJRWMD annual contribution to the IRL
Council) was allocated by SJRWMD for RFQ 28450: IRL Stormwater Capture and
Treatment Project Development and Feasibility Study.
® Pending Congressional appropriation decisions, expanded IRLNEP annual funding is
expected from the 2016 EPA NEP Federal Reauthorization Bill.
• 12 memorial donations totaling $1,225 have been received by the IRL Council in
remembrance of the Late Mr. John Williamee. The IRLNEP is working with Brevard Zoo
to apply those donations to supplement a funded living shoreline restoration project.
® Provided support to IRL stakeholders that resulted in over $27 million in IRL project
funding from 2017 State Legislative Appropriations.
Strategic Project Implementation:
Funded Indian River Lagoon Projects (FY 2015 - 2016)
19 projects were funded from IRL Council annual contributions and U.S. EPA grant revenues.
$1,333,568 in direct funding with $1,398,259 partner matching funds (1 to 1 match). A list of
projects follows below:
® Channel Denitrification Treatment to Reduce Nutrient Loading to the IRL (Restoration;
Brevard). $32,000 - Contract executed September, 2016.
® Intertidal Oyster Reefs in IRL (Brevard Zoo; Restoration, Community Engagement and
Monitoring; Volusia, Brevard). $69,375 - Contract executed November, 2015.
® Wilbur By The Sea Drainage Improvement Project (Restoration; Volusia). $80,000 -
Contract executed April, 2016.
21. a�g
® Sebastian Oyster Mats (Restoration; City of Sebastian, Indian River). $24,000 -
Contract executed June, 2016.
® Shoreline Management Plan and Restoration Project (FDEP; Planning and Restoration;
Brevard, Indian River, St. Lucie, Martin). $53,052 - Contract executed January, 2016.
® Preparing Titusville for the Future: Lagoon Shoreline Restoration Project (University of
Central Florida: Brevard). $40,610 - Contract executed March, 2016.
® Novel Optical Techniques Using Drones to Characterize Water Quality (Indian River
State College; Technology Development; All 5 counties). $45,000 - Contract executed
July, 2016.
® Be Floridian in the IRL; Landscape Fertilizer Awareness (Marine Resources Council; All
5 counties). $53,000 - Contract executed March, 2016.
® Habitat Through Outreach H2O (Marine Discovery Center; Citizen Outreach and
Engagement; Volusia). $50,700 - Contract executed December, 2015.
® IRL Education Program Coordinator (Marine Resources Council Education and
Outreach; All 5 counties). $69,162 - Contract executed October, 2015.
® Today's Leaves and Grass Clippings - Tomorrow's IRL Muck (Citizen Engagement;
Brevard). $11,000 - Contract executed August, 2016.
® IRLNEP support for IRL Science Symposiums (Science Education; All 5 counties).
$6,200 - Completed in 2016.
® Lagoon Life Education Program (Citizen Engagement; St. Lucie). $29,469 - Contract
executed November, 2015.
® Capacity Building Through Grants and Proposals (Cape Canaveral Scientific; CCMP
project funding; All 5 counties). $60,000 - Contract completed in 2016.
® Paradise Park Stormwater Project Phase 4 (Restoration; St. Lucie). $125,000 - Contract
pending September, 2016 execution by St. Lucie County.
® St. Lucie Basin Septic to Central Wastewater Collection (Restoration; Martin). $485,000
- Contract executed August, 2016.
® Florida Oceanographic Society Oyster/ Seagrass/ Shoreline Restoration Program
(Restoration; Martin). $60,000 - Contract executed June, 2016.
® Wesley's Island Native Planting Project (Restoration; St. Lucie). $15,000 - Pending
contract execution.
Providing Science and Technical Support to Investors and Stakeholders:
® FAU/HBOI Connecting Users to IRL Data Initiative Conference Steering Committee
(12/7-8/2015).
® Northeast Florida Estuary Restoration Team (VERT) Steering Committee.
® East Central Florida Estuary Restoration Team (ECERT) Steering Committee.
® Member of Martin County Agriculture and Natural Resources Advisory Committee.
(appointment by Martin County Board of County Commissioners) .
3
® St. Lucie River Issues Team Steering Committee for project proposal review.
® Marine Resources Council Ecosystem Health Assessment and Report Card Steering
Committee.
® SJRWMD RFQ 28450 IRL Stormwater Capture and Treatment Project Development and
Feasibility Study - Stakeholder review committee.
® Brevard County TMDL Target Refinement Process - Stakeholder review and support.
® Brevard County Save Our Lagoon Project Plan - Stakeholder review and support.
® Volusia County Reasonable Assurance Plan (RAP) - Stakeholder review and support.
® Volusia County IRLNEP northern planning boundary amendment - IRLNEP
Management Conference review.
® Subject matter expert support for the Indian River Lagoon Economic Valuation Update
prepared by East Central Florida and Treasure Coast Regional Planning Councils and
funded by the Florida Department of Economic Opportunity Community Planning
Technical Assistance Grant P0169.
® Water technology questionnaire for emerging technologies developed by IRL Council
staff to assist stakeholders and local communities as they evaluate technology
applications and efficacy.
® Participated in National Estuary Program Technology Transfer Conference (San Juan
Puerto Rico; December, 2015) sponsored by the Association of National Estuary
Programs.
® Participated in the U.S. EPA National Estuary Programs Workshop and Directors
Meeting (Washington DC; February, 2016).
Support to Community Partners:
® IRL Council/IRLNEP staff responded to numerous citizen and media inquiries
associated with Lake Okeechobee discharges and Microcystis blooms in the southern
IRL as well as algal blooms and fish mortality events in the north -central IRL.
® IRL Council staff participated as invited speakers in over 50 scientific and community
conferences and events.
® 2016 IRLNEP calendar and photo contest implemented. 100% distribution completed.
(25,000 calendars).
® "One Lagoon - One Community - Once Voice" IRLNEP tagline development/roll-out.
® Numerous meetings conducted with IRL Council members, investor representatives,
citizens, students, stakeholders, industry representatives and media.
® Volusia League of Cities - Volusia Water Resources Compact (04/30/2016).
Participation on IRLNEP Management Board pending.
® Provided technical support to Space Coast League of Cities - IRL Compact
(04/11/2016) and Treasure Coast League of Cities - IRL Compact (04/20/2016).
41=,_
c v _n.
® Canaveral Port Authority - Resolution 2016 -08 -EXE -3 Supporting Space Coast and
Treasure Coast League of Cities Compacts (04/27/2016).
® Canaveral Port Authority - Resolution 2016 -07 -EXE -E Authorizing $100,000 of
financial support for the IRL Council for education and outreach.
® Space Coast Tourist Development Council Indian River Lagoon Resolution
(04/27/2016).
® Space Coast League of Cities IRL Summit at Florida Institute of Technology
(06/11/2016)
.
ro
COMP Revisions (EPA Mandate
10
® Begin IRLNEP CCMP revision process with technical and meeting facilitation contractor
support. Goal is to complete CCMP revision in less than 24 months.
5 -Year IRLNEP Program Evaluation (EPA Mandate)
® Respond to U.S. EPA Program Evaluation pursuant to U.S. EPA guidance. Goal is to
document 5 -year program performance to satisfy federal requirements and secure
future U.S. EPA funding of the IRLNEP estimated at a minimum of $600,000 per year.
IRLNEP Project Implementation:
FY 2016 - 2017 (October 1, 2016 - September 30, 2017)
The IRLNEP Request for Proposals (RFP) was developed and released to public. Project
proposals were reviewed and ranked by the Management Board, IRLNEP staff and IRL Council
Board of Directors. Strategic funding decisions were made by the IRL Council Board of
Directors.
® FY 2016-2017 IRL Council/IRLNEP Projects:
o Restore Our Shores (Brevard Zoo; Citizen Engagement/ Restoration; Brevard).
$49,500.
o FY2016-17 Grant Writing Support for Local Governments (Cape Canaveral
Scientific; Available to IRL cities, counties and stakeholders; All 5 counties).
$60,000.
o Manatee Creek Stormwater Treatment Technology Assessment Project
(Restoration Research; Martin). $100,000.
o Indian River Lagoon Comprehensive Canal Study (ORCA; Applied Water Quality
Research; All 5 counties). $105,000.
o Bivalves at Work: Oyster reef restoration and water quality in the Southern IRL
(Smithsonian Marine Field Station; Applied Restoration Research; All 5 counties).
$29,400.
o Modeling ecosystem dynamics in the IRL (FAU/HBOI; Climate Change Modeling
and Impact Assessment; All 5 counties). $34,758.
51,P a_-
o Educating Titusville: Developing a Living Shorelines Outreach Program (Citizen
Engagement; Brevard). $12,000.
o Livin' for the Lagoon Homeowner's Assn. Education Program Expansion
(Environmental Learning Center; Homeowner Association Engagement and
Restoration; Indian River). $30,635.
o Creating a new, more diverse generation of IRL advocates (Pelican Island
Audubon Society, Indian River County; Engaging Under -Represented and
Underserved Communities; Indian River). $ 62,500.
o Project H2O Phase Two: Integrating Technology and the Project H2O Academy
(Marine Discovery Center; Citizen Engagement; Volusia). $41,207.
o IRLNEP Comprehensive Conservation and Management Plan Revision (IRLNEP;
Entire IRL; Revision of 2008 CCMP; All 5 counties). $45,000.
o Paul's Island Living Shoreline Restoration Project (FDEP; Project in Restoration of
oyster reef breakwater and living shoreline; Indian River). $7,042.
o Boston Road Stormwater Improvements (Restoration; Edgewater, Volusia).
$68,862.
o Shoreline Habitat Restoration and Management Plan Phase -I (Survey/ Mapping/
Modeling; Brevard). $99,877.
o Sebastian Septic to Sewer Grant Incentive Program (Restoration; Sebastian,
Indian River). $ 100,000.
o Savannas Regional Restoration Project - Phase I (Restoration Planning and
Restoration; Martin). $ 100,000.
o San Lucie Plaza Subdivision Drainage Improvements Phase 2 (Stormwater
Improvement - Restoration; St. Lucie). $200,000.
o Indian Hills Habitat Restoration (Restoration; St. Lucie). $25,000.
o Vero Isles Permeable Pavement Inlet Retrofit and CIPP (City of Vero Beach;
Stormwater Improvement; Indian River). $122,000.
o Shoreline Restoration (FDEP; Restoration; Brevard, Indian River, St. Lucie, and
Martin). $50,000.
o Oyster Restoration: Shuck and Share (Marine Discovery Center; Restoration;
Volusia). $50,000.
o Indian River Lagoon Regional Envirothon (Science Education; Brevard through
Martin counties). $1,200.
o Public outreach and education funded by $100,000 donation from Canaveral
Port Authority (IRLNEP Implementation. All 5 counties). $100,000.
o IRL Health Assessment and Report Card (University of Maryland in conjunction
with Marine Resources Council; All 5 counties). $60,000.
6 a g e
Revenue Generation Goals:
® Expand funding from private donations (cash and in-kind).
® Support state agency and local partners to expand state funding for IRL restoration
projects.
® Expand revenue from sale of IRL Specialty License Plate (strategic marketing campaign).
® Secure federal appropriations for NEP. Expand federal funding.
Enhanced Citizen Engagement 8, Communication (In Progress):
® New IRLNEP website and brand roll-out by January 2017. Goal is enhanced
communication with citizens, communities and stakeholders with capacity for
interactive communication for CCMP revision, review and public comment.
The IRLNEP will develop and conduct a quantitative survey of citizen knowledge,
attitudes and perceptions. Results from this survey will guide development of an
IRLNEP communication and outreach strategy that delivers clear messages about IRL
problems and solutions and involves participation of the multiple education and
outreach organizations. This project is funded through the donation from Canaveral
Port Authority.
7 1 P e
Bursick, Tammy
From: Duane De Freese [ddefreese@irlcouncil.org]
Sent: Friday, December 02, 2016 1:47 PM
To: Carolyn Ansay
Subject: De Freese Employee Evaluation
Attachments: De Freese_ Performance Evaluation Letter to IRL Council BOD 12 01 2016.pdf; 360 Report -
Duane E. De Freese.pdf; IRLNEP Milestones and Progress—FY 2015-2015_FINAL.pdf
IRL Council Board Members:
Pursuant to Board discussion with Carolyn Ansay at the November 18th IRL Council meeting, I am providing this letter
and support information to assist you with my annual performance evaluation as directed by the IRL Council By -Laws
and my Employment Agreement. Ms. Ansay provided me a copy of a draft evaluation form. I reviewed the form and it
was acceptable to me. Carolyn has emailed the form to each of you and will coordinate the evaluation process.
In order to facilitate the process, I have attached the following support documents:
® Cover Letter that addresses my responses to the 360° Performance Evaluation.
A copy of a 360' Performance Evaluation that I contracted for personally with Ms. Cathy Allen, "The
Board Doctor". This survey was initiated by me as a personal development exercise only. While it was
not intended to be an employee performance evaluation, the data and comments may be useful to you
as you implement the evaluation process. I understand that by sharing the report with you, I place the
report on the public record.
A FY 2015-2016 Progress and Major Milestones checklist that identifies major program
accomplishments this first year.
Please feel free to contact Carolyn Ansay directly if you need additional information or have questions.
Regards,
'One Lagoon - One Community - One Voice"
Duane De Freese, Ph.D.
Executive Director, IRL Council & Indian River Lagoon National Estuary Program
Offices: 1235 Main Street (in the 1927 Historic Sebastian Public School Building)
Sebastian City Hall Complex, Sebastian, FL 32958
Email: ddetreese4iricouncii.oro
Mobile: 321-313-0764
Web: v rwJts,,1our1a000n.cor
FB: ww . aacehoo <.com/iP-Li\lEt--/
Notices: Emails to and from the Indian River Lagoon Council (a special district of the State of Florida) are retained as provided for
under law and, unless exempt or confidential by law, are subject to being made available to the public upon request. Users should not
have an expectation of confidentiality or privacy.
► • i.. ire
MONDAY, DECEMBER 12,2016 2:00 P.M
SECOND FLOOR CONFERENCE ROOM
,
SEBASTIAN CITY _
1225 MAIN STREET, SEBASTIAN,
�
S. NEW BUSINESS
A) Welcome Vice Mayor Andrea Coy to the Coalition
B) Discuss Indian River County joining the Indian River Coalition
7. MEMBER'S MATTERS
Hearing assistance headphones are available in the Council Chambers for all Government meetings.
This is a Public Meeting. Should any interested party seek to appeal any decision made by Council with
respect to any matter considered at such meeting or hearing, he will need a record of the proceedings
and that, for such purpose he may need to ensure that a record of the proceedings is made which
record includes the testimony and evidence upon which the appeal is to be based.
Chairman Gillmor called the meeting to order at 2:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
Present:
Richard Gillmor, Chairman, Council Member Sebastian
Richard Winger, Councilmember Vero Beach
Joel Tyson, Mayor Fellsmere
Also Present:
Robert A. Ginsburg, City Attorney Sebastian
Jeanette Williams, Recording Secretary
Buzz Herrmann, Vice President of the Friends of St. Sebastian River
4. NEW BUSINESS
A. Approve August 17, 2016 IR Coalition Minutes
MOTION by Mr. Tyson and SECOND by Mr. Winger to approve the August 17, 2016
minutes passed with a voice vote of 3-0.
B. Appointment New Member to Indian River Lagoon Council
Chairman Gillmor and Mr. Tyson nominated Mr. Winger. There were no objections. Mr.
Winger will serve as the Coalition's new chairman. It was noted the next Indian River
Lagoon Council meeting would be November 18 in Sebastian's Council Chambers.
Mr. Gillmor reported that Sebastian's new representative on the Coalition would be
appointed at the November 16th City Council meeting.
Discussion followed regarding the interest of Indian River County's Commissioners to join
the Council. Mr. Gillmor commented that now that the Council is up and operating, the
County should take a seat on the Council but there was not unanimous support of the
Commissioners.
Chairman Winger asked if the Coalition
Chambers. The Coalition will continue
upcoming November/December Coalition
projects for submittal to the Council.
could continue to meet in Sebastian's Council
to meet in Sebastian. Mr. Gillmor said the
meeting would be important to identify their
Indian River Lagoon Coalition Meeting
October 24, 2016
Page Two
Mr. Tyson asked how the Coalition would end if the County agreed to sit on the Council.
Mr. Gillmor said Indian River County's seat would have to be unanimously approved by all
of the counties, the water management districts and the Environmental Protection Agency;
then, the Coalition would be abolished and their entry fees would be refunded.
5. PUBLIC COMMENT
Buzz Herrmann, Vice President of the Friends of St. Sebastian River, thanked the
Coalition members for their service. Mr. Gillmor's efforts to help the Lagoon were noted
and they asked him to stay involved.
6. MEMBERS' MATTERS - None
7. MOTION by Chairman Winger with a SECOND by Mr. Tyson to adjourn the Indian River
Lagoon Coalition meeting at 2:22 p.m. passed with a voice vote of 3-0.
2