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HomeMy WebLinkAbout01-11-2017 CC Minutesm SE�T�N HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, JANUARY 11, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council Meeting to order at 6:00 p.m. 2. Reverend Ryan Maschhoff, United Church of Sebastian gave the invocation. 3. Vice Mayor Coy led the Pledge of Allegiance. 4. ROLL CALL Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Linda Kinchen Council Member Jim Hill City Staff Present: City Manager Joe Griffin City Attorney Bob Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Killgore Community Development Manager Dorri Bosworth Police Chief Michelle Morris 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no opposition to Council Member Kinchen's request to pull Item 7C from the consent agenda. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.001 A. Sebastian Clambake Foundation — Presentation of Proceeds to 2016 Beneficiaries Anjani Cirillo, President, acknowledged the board of directors, volunteers and community partnerships who worked hard to present a family -friendly, entertaining, great food event. She described the on-line process to be a beneficiary and acknowledged the 2016 recipients. Pat Riviezzo, Vice President, introduced the capital improvement recipients. President Cirillo asked everyone to support the north county festivals because they give back to the community; and, save the date of November 3, 4, and 5 for the 2017 Clambake. 17.002 B. Susan Adams, Indian River County Commissioner & Vincent Burke, Indian River County Utilities Director— Septic to Sewer Proiect Presentation Mr. Burke introduced Commissioner Susan Adams and County Administrator Jason Brown and through a PowerPoint presentation, he reported that the Indian River County Commissioners approved the funding mechanism for the construction cost, the benefit of connecting within a certain time, the assessment process, and the plan to examine the utility's rate structure. (See attached) Regular City Council Meeting January 11, 2017 Page Two 17.003 C. Kathy McDonald. President - Sebastian Area Historical Society Presentation Ms. McDonald said the Sebastian Train Depot was purchased and moved to Ft. Pierce by the Steam Locomotive Association No. 253 in 2010. Their lease has expired at the location and is willing to give the City back the depot for the cost of relocating it. She asked City Council to consider saving the historical asset. Mr. Hill said the depot was central to what Sebastian once was and the City should look into moving it back. The City Manager said he would begin the process and asked for Council's consensus to use the $40,000 recently received from Waste Management for the relocation. Mr. Hill suggested renovating it at the Airport and determine the final location at a later date. Mr. Dodd suggested having a structural engineer take a look at it to make sure they can do something with the building. Ms. Coy suggested making the depot a military/transportation museum on the American Legion's property. The City Manager will send someone down to Ft. Pierce to look at the structure. Brief Announcements • 1/13/17 - Chamber Concert in the Park -5:30 to 8 pm–The Ladies of Soul & LOS Band • 1/14/17– Sebastian River Art Club Show - Riverview Park– 10 am -4 pm • 1/21/17 & 1/22/17– Sebastian Fine Art & Music Festival – Riverview Park • 1/19/17 & 120/17– Fellsmere Frog Leg Festival – Fellsmere Mayor McPartlan announced the upcoming events and Ms. Coy added the County is having a recycling event at the North County Pool on January 21. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — December 14, 2016 Regular Meeting 17.004 B. Approve Municipal Election Agreement between the Indian River County Supervisor of Elections and City of Sebastian for Calendar Year 2017 (Transmittal, Agreement) 17.005 C. Approve the 2017 Pelican Island Wildlife Festival in Riverview Park on March 18, 2017 from 10 a.m. to 4:00 p.m. (Transmittal, Letter) 17.006 D. Approve the Purchase of Seven ICOP Video Systems in the Amount of $30,377.08 from Safety Vision per GSA Contract #GS -07F -0022J for the Police Department (Transmittal, Quote, Contract, Form) 17.007 E. Approve the Purchase of One 2017 Wacker Light Tower, Model #LTN6-L4L from United Rental in the Amount of $6,900.00 for the Police Department (Transmittal, Description, Quotes, Form) 2 Regular City Council Meeting January11, 2017 Page Three 17.008 F. Approve the Purchase of Seven Mobile Radio Systems from Communications International per State of Florida SLERS Contract #725-001-01-1 in the Amount of $30,372.09 for the Police Department (Transmittal, Quote, Contract, Form) 17.009 G. Approve the Purchase of Six Directional Golden Eagle Radar Systems from Lakota Contracting per GSA Contract #GS -07F -0192N in the Amount of $16,530.00 for the Police Department (Transmittal, Quote, Contract, Form) 17.010 H. Approve the Purchase of Ten Headsets from Rescue Operations International in the Amount of $9,293.00 for the Police Department's Special Response Team (Transmittal, Quotes, Letter, F.S.932.7055) 17.011 I. Approve Forfeiture Fund Distribution for DARE Program in the Amount of $960.75 (Transmittal, Invoice, Letter, F.S.932.7055) 17.012 J. Approve the Purchase of One Fuel Management System from PetroFin Global, LLC in the Amount of $23,322.00 for the Public Works Department (Transmittal, Summary, Description, Quotes) 17.013 K. Approve Alcoholic Beverages at Yacht Club for Scortino Event on February 19 from 10:30 am to 3:30 p.m. - DOB Verified (Transmittal, Application, Receipt) Ms. Kinchen asked to pull Item C and made a MOTION with a SECOND by Mr. Hill to approve items A, B, D -K on the consent agenda. ROLL CALL: Motion carried 5-0. Vice Mayor Coy — Aye Mr. Hill—Aye Mayor McPartlan - Aye Mr. Dodd —Aye Ms. Kinchen—Aye Item C Ms. Kinchen asked if the City will be able to fill the Pelican Island Preservation Society's request to have the Yacht Club boat ramp open by the time of the festival. The City Manager at his December organization meeting with the Society some of the items included in their list were not discussed and the ramp will not be available. Mr. Hill asked if the Society could use the two large docks south of Park. The City Manager said he did offer those docks but the Society felt the ladder was too high especially at low tide. MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve Item C. ROLL CALL: Mr. Dodd —Aye Mr. Hill - Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy - Aye Motion carried 5-0. 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Regular City Council Meeting January 11, 2017 Page Four 17.014 A. Citizens Budget Review Advisory Board (Transmittal, Applications, Ad, List) i. Interview, Unless Waived, Submit Nominations for Two At -Large Positions Council briefly interviewed Harry Hall and Bruce Hoffman. Ms. Munoz was not present. Ms. Norvig asked to rescind her application. It was the consensus of City Council to have Mr. Hall and Mr. Hoffman to serve as the at - large members on the Citizens Budget Review Advisory Board. 17.015 B. Indian River County Public School Planning Citizen Oversight Committee — Sebastian Representative (Transmittal, Ad, List) i. Interview, Unless Waived, Submit Nominations for One Sebastian Representative Ms. Norvig was nominated to serve on the Citizen Oversight Committee. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS - None 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Mark Bondy asked what is a CRA, where the money comes from; and, if the collected stormwater fees are restricted. The City Manager replied the CRA is funded by the County and the City for a total of $352,000 per year; and the stormwater assessment is a restricted fund in regard to what it can be used for. Andrea Ring, Chair of the Natural Resources Board, announced Dr. Charles Jacobi, Lead Scientist for the St. Johns River Water Management District, will be speaking at their next meeting and invited the public to attend his presentation. Ben Hocker, Sebastian said there was a speaker before Council last year that modified septic systems at a minor cost who was supposed to submit paperwork for review. He suggested that might be a better alternative than following the County's plan for sewer. He noted a sewer system was installed in the town he was from up north and it did not help that town's bay. Mr. Hocker said a few years ago, there was a controlled burn request that was denied but one took place two weeks ago off of Schumann Drive. He asked why one request was denied and one was allowed. He also said the vendors that sell merchandise during the park's festivals should be required to display their Florida Department of Revenue tax certificates to prove they are paying taxes. The City Manager explained the recent controlled burn took place outside of City limits but he normally does receive notice if the burn will affect City residents or property. Mr. Hill explained the controlled burn that was denied was due to the safety of two nearby mobile home parks. The City Manager also said the policing of state taxes was not the responsibility of the City but he has seen a revenue agent at a previous festival. Regular City Council Meeting January 11, 2017 Page Five Damien Gilliams, 1623 US Highway 1, Sebastian, said it was odd that the festival vendors are not required to display tax certificates and he commended the Clambake Foundation for not dumping the fry oil onto the grass during the clambake. He said he has received phone calls that people were cited for trespassing for discussing political topics at the Senior Center; the opportunity to bid the lease of the Center should have gone out since it is City property. He said he received a threatening letter from the Center because he was looking into their finances. He will continue to represent the veterans and the people who have a right to speak about City property. He also said the collection of occupational license fees for the Building Department should be redirected to the general fund. Mayor McPartlan asked Mr. Gilliams to direct any phone calls regarding City property to him; there was an incident at the Senior Center where people were making a ruckus and they were asked to refrain but they refused to do so. He suggested if those individuals would like to return to the Center they could write a letter of apology to the organization and they may accept them back. He requested to see the letter Mr. Gilliams received from the Center. Mr. Gilliams gave the letter to the Clerk. The City Manager responded the Building Department's business taxes have been going back into the general fund for last three years. 12. NEW BUSINESS 17.016 A. Approve Payment to Tim Rose Contracting for Hurricane Matthew Debris Removal in the Amount of $60.401.71 and Authorize the City Manager to Execute Appropriate Documents (Transmittal. Invoice. Declaration) The City Manager requested the authority to pay Tim Rose Contracting for the initial 70 hour cleanup. MOTION by Mr. Hill and SECOND by Mayor McPartlan to move staff recommendation and pay the invoice from Tim Rose Contracting. ROLL CALL: Mr. Hill - Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd - Aye Motion carried 5-0. 17.017 B. Award Street Milling and Paving (Vocelle, Concha. Bevan, Schumann Truman Louisiana, and Day) Contract to Tim Rose Contracting in the Amount of $633,250,00 and Authorize the City Manager to Execute the Appropriate Documents (Transmittal. Bid Tab, Agreement) The City Manager said the City Engineer identified seven segments to repair and requested authorization to begin. He noted the total cost should be $663,250. Instead of $633,250 as noted on the agenda. MOTION by Mr. Hill and SECOND by Ms. Coy to award the street milling and paving of Vocelle, Concha, Bevan, Schumann, Truman, Louisiana and Day to Tim Rose Contracting in the Amount $663,250. Regular City Council Meeting January 11, 2017 Page Six The City Manager reported the contingency is 10%. ROLL CALL: Motion carried 5-0. 17.018 C. Ms. Kinchen —Aye Vice Mayor Coy — Aye Mr. Hill - Aye Mayor McPartlan — Aye Mr. Dodd — Aye Execute Appropriate Documents (Transmittal. Bid Tab, Anreement) The City Manager noted these streets require reconstruction which is more involved than milling and paving and requested approval. MOTION by Mr. Hill and SECOND by Ms. Kinchen to award the Vocelle/Barber Street reconstruction and paving contract to Tim Rose in the amount of $262,541. Damien Gilliams noted the last job at CAVCORP had to be re -asphalted and requested an independent firm check to make sure the City is getting the correct amount of asphalt and base. The City Manager explained additional work will be needed to raise the center at the CAVCORP lot in the spring, but in all, he was happy with Tim Rose's work product. ROLL CALL: Mayor McPartlan —Aye Vice Mayor Coy — Aye Mr. Dodd — Aye Mr. Hill -Aye Ms. Kinchen - Aye Motion carried 5-0. 17.019 D. Consider Chances to Indian River Lagoon Coalition Interlocal Agreement (Transmittal. Agreement, First Amendment, Restated By -Laws) The City Manager explained the Indian River Coalition was formed in response to the County not joining the Indian River Lagoon Council; Vero Beach's City Attorney has drafted the amendment to have the Coalition re-emerge if the County withdraws from the Council. Mr. Hill noted the original agreement does not need to be changed, once the County is on the Council the Coalition is to disband. He did not want to create an additional committee to exist specifically for the event that the County might withdraw the Council. He added if the Coalition is needed in the future it could be formed again with Vero Beach and Fellsmere. The City Attorney explained the City has given up their seat since the County is joining the Council; the real question is whether Council wishes to have the Coalition remain in existence. Mr. Dodd cited the purpose of the Coalition is to represent the interest of the parties and asked what representation the Coalition would provide if they are not members of the Council; they accomplished what they set out to accomplish. Vice Mayor Coy said she didn't disagree with Mr. Hill and Mr. Dodd; going forward the City will not have to ask permission to talk to the Council; and the Coalition should remain because the vote to join the Council was 3-2 and with just one vote the County could leave the Council. Indian River County Utilities IL11I Septic to Sewer (S2S) Financial Mechanism Update City of Sebastian Council Meeting January 11, 2017 Board Approval - 12/20/2016, 4-1 vote 1. S2S Funding Mechanism - Construction Costs Allocation: Description Amount Utility Assessment Fund (20%) $393,479 Optional Sales Tax Contribution (20%) $393,479 Property Owner Assessment (27%) $531,197 SJRWMD to cover up to 33% of the construction costs or $649,240 Board Approval 1b. S2S Funding Mechanism - Impact Fee Description Amount Optional Sales Tax Contribution (100%) $419,400* Property Owner -IRC (0%) $0 Year Subsidized Cost Impact fee paid by IRC Impact fee/Property Owner Responsibility 1 100% $2,796.00 $ 0.00 2 80% $2,236.80 $ 559.20 3 60% $1,677.60 $1,118.40 4 40% $1,118.40 $1,677.60 5 20% $ 559.20 $2,236.80 6 0% $ 0.00 $2,796.00 * For existing structures only 5 -Year Sliding benefit Board Approval 2. Begin implementation of a Phase 1 septic to sewer assessment project for the construction costs for all properties both inside the City of Sebastian and unincorporated county. o Follow IRC assessment procedures for notifying benefitting property owners, preparing assessment rolls and necessary resolutions. o Hold public meetings for property owners and interested parties. Board Approval 3. Approved special, low interest financing rate (2%). 4. Direct staff to formalize bid package and go out for bid. 5. Formalize connection policy for existing structures: • 5 -year timeline in which to connect (impact fee subsidy) 6. Direct staff to examine rate structure for the utility.