HomeMy WebLinkAbout02-08-2017 CC Agenda Packet w CRACm OF
SE�T�V
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
AGENDA
WEDNESDAY, FEBRUARY 8, 2017 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
Procedures for Public Input are on Back of Agenda
1. CALL TO ORDER
2. INVOCATION - Pastor Grant Foster, Riverside Church
3. PLEDGE OF ALLEGIANCE
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
17.032 A. Proclamation - 211 Awareness Week — February 13-18 — Page Woodward,
Community Relations Specialist, 211 of the Treasure Coast
17.033 B. Collier Creek Water Project Presentation by Indian River County Utilities Director
Vincent Burke
Brief Announcements
• 2110117— Chamber Concert in Riverview Park— Z Street Speakeasy Band— 5:30— 8 pm
• 2111117— Storybook Forest in Riverview Park— 10 am —I pm
• 2111/17 — Four Chaplains Commemoration at Veterans Memorial — 2 pm
• 2118/17 —Sebastian River Art Club Show in Riverview Park — 10 am — 4 pm
7. Recess Citv Council Meetinq and Convene as Communitv Redevelopment Agency
A. Call to Order
pg 5 B. Approval of September 28, 2016 CRA Minutes
17.002 C. Approve Septic to Sewer Grant Program Application (Transmittal, Application,
pgs 6-11 Summary)
D. Adjourn
8. Adiourn Communitv Redevelopment Aaencv Meeting and Reconvene as City Council
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9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
pgs 12-20 A. Approval of Minutes — January 25, 2017 Regular City Council Meeting
16.130!17.034 B. Resolution No. R-17-03 FDOT Supplemental JPA — Environmental Study for the
pgs 21-27 Airport Master Plan (Transmittal R-17-03, JPA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO
PROVIDE FUNDING FOR AN ENVIRONMENTAL STUDY FOR THE SEBASTIAN MUNICIPAL
AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
16.116117.035 C. Resolution No. R-17-04 FDOT Supplemental JPA — Design of Taxiways C, D & E
pgs 28-36 (Transmittal, R-16-14, R-17-04, JPA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION
REFLECTING AMENDED AMOUNTS FOR THE DESIGN TAXIWAY C, D & E PROJECT AT THE
SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE
DATE.
17.028 D. Resolution No. R-17-05 — Final Plat — Jackson Street Corners (Transmittal, R-17-05,
pgs 37-44 Final Plat, Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING
THE FINAL PLAT FOR A SUBDIVISION KNOWN AS JACKSON STREET CORNERS, BEING A
REPLAT OF A PORTION OF OCEAN BREEZE HEIGHTS SUBDIVISION; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
17.036 E. Approve the Purchase of One 2017 Nissan Frontier 4WD Pickup for the Engineering
pgs 45-53 Department in the Amount of $33,494.75 Under the National Joint Powers Alliance
Bid #2017 -120716 -NAF (Transmittal, Repair Log, Quote, NJPA Bid)
17.037 F. Approve Alcoholic Beverages for Pinkney Event at the Yacht Club on February 25,
pgs 54-56 2017 from 12:00 p.m. to 4:00 p.m. DOB Verified (Application, Receipt)
17.038 G. Approve Alcoholic Beverages for Maldonado Event at Community Center on March
pgs 57-59 4, 2017 from 2.00 p.m. to 10:00 p.m. DOB Verified (Transmittal, Application, Receipt)
10. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
17.014 A. Citizens Budget Review Advisory Board
pgs 60-61 i. Consider the Appointment of Alternates (Transmittal, Code § 2-167, 2-171)
11. PUBLIC HEARINGS - None
12, UNFINISHED BUSINESS
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
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14. NEW BUSINESS
17.023 A. Consider FY17118 Budget Objectives (Transmittal, Draft Minutes, CM Dodd Input)
pgs 62-65
17.023 B. Consider FY17/18 CIP Items (Transmittal, Draft Minutes, C1P Summary)
pgs 66-69
17.039 C_ Consider Parks and Recreation Master Plan Proposal from Tindale Oliver Design in
pgs 70-73 the Amount of $50,000 and Authorize the City Manager to Execute Appropriate
Documents (Transmittal, Agreement)
15. CITY ATTORNEY MATTERS
16. CITY MANAGER MATTERS
17. CITY CLERK MATTERS
18. CITY COUNCIL MATTERS
A.
Mayor McPartlan
B.
Vice Mayor Coy
C.
Council Member Dodd
D.
Council Member Hill
E.
Council Member Kinchen
19. ADJOURN (All meetings shall adjourn at 9,30 p.m. unless extended for up to one half hourby a majority
vote of City Council)
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of
Sebastian Website www.cityofsebastian.org.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED
AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL 1S TO BE HEARD. (F. S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
Future Council Meeting Dates:
February 22, 2017 Regular City Council Meeting
March 8, 2017 Regular City Council Meeting
March 22, 2017 Regular City Council Meeting with CRA Meeting
April 12, 2017 Regular City Council Meeting
April 26, 2017 Regular City Council Meeting
Two or more members of the City of Sebastian boards and committees
may be in attendance at this meeting
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Regular Citv Council Meetings
Public input is ALLOWED under the headinqs:
✓ Consent Agenda
✓ Public Hearings
✓ Unfinished Business
✓ New Business
✓ Public Input
Public input is NOT ALLOWED under the headinas:
✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
✓ Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
✓ City Council Matters
✓ Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetinqs.
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual's time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of
the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of
a member of City Council or City staff. Individuals shall not address City Council after commencement of
City Council deliberation on an agenda item after public input has concluded, provided, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted
and may result in expulsion from the meeting. The Chair shall make determinations on such remarks,
subject to the repeal provisions below.
Appealinq Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City
Council shall overrule any decision of the Chair.
Public Input Headinq on Agenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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Regular City Council Meeting & CRA Meeting & BOA Meeting
September 28, 2016
Page Two
7. RECESS CITY COUNCIL MEETING AND CONVENE AS COMMUNITY REDEVELOPMENT
AGENCY
A. Call to Order and Roll Call
Members Present:
Chairman Bob McPartlan
Vice Chairman Jerome Adams
Council Member Andrea Coy
Council Member Jim Hill
Members Absent:
Council Member Richard Gillmor
B. ADnroval of June 22. 2016 CRA Minutes
MOTION by Chairman McPartlan and SECOND by Mr. Hill to approve the June 22,
2016 CRA minutes.
ROLL CALL: Ms. Coy - Aye Mr. Hill — Aye
Chairman McPartlan —Aye Vice Chairman — Aye
Motion Carried 4 -0. (Mr. Gillmor absent)
C. Conduct Public Hearing on CRA Budget for FY 2017 — CRA Resolution 16-01
(Transmittal. Res. No. 16-01. Exhibit A)
A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT
AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER
1, 2016 AND ENDING SEPTEMBER 30, 2017; MAKING FINDINGS; AUTHORIZING
AMENDMENTS; PROVIDING FOR AN EFFECTIVE DATE.
The City Attorney read the title. The Administrative Services Director stated this was
required by state law and would be incorporation into their budget document.
MOTION by Mr. Hill and SECOND by Ms. Coy to approve CRA Resolution No. 16-
01.
ROLL CALL: Mr. Hill —Aye Chairman McPartlan - Aye
Vice Chairman Adams -- Aye Ms. Coy - Aye
Motion Carried 4 - 0. (Mr. Gillmor absent)
D. Being no further business, Chairman McPartlan adjourned the CRA meeting at 6:09
p.m.
8. ADJOURN COMMUNITY REDEVELOPMENT AGENCY MEETING AND RECONVENE AS
CITY COUNCIL
Mayor McPartlan reconvened the City Council meeting at 6:09 p.m.
9. COMMITTEE REPORTS & APPOINTMENTS - None
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�OF
SEBASTIAN
HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY
AGENDA TRANSMITTAL
CRA MEETING DATE: 08 February 2017
AGENDA ITEM TITLE: Septic -To -Sewer Grant Program Application
RECOMMENDATION: Approve Septic -To -Sewer Grant Program Application
BACKGROUND: On 14 December 2016, Council accepted an Indian
River Lagoon Council (IRLC) Septic -to -Sewer Grant authorizing the City to enter into a
Cost -Share Agreement with the IRLC. In order for Staff to begin execution of the IRLC
agreement, and Council instructions, the attached Septic -To -Sewer Grant Program
Application has been drafted for Council review.
If approved, future applicants will be presented to the
CRA for grant consideration. An award can be granted up to the maximum amount of
$15,000 for costs incurred to remove an existing septic tank and connect to the Indian River
County Sanitary Sewer System. The first $10,000 of the award will be paid equally from the
CRA and Indian River Lagoon Council grant funds, with the next $5,000 covered solely by
the CRA.
IF AGENDA ITEM REOUIRES EXPENDITURE/SOF FUNDS: NIA
Administrative Services Department/CFO Review:
ATTACHMENTS: 1. Septic -To -Sewer Grant Program Draft Application
2. Grant Program Awards & Account Summary
City Manager Authorization:
Date: 31 January 2017
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SEBASTIAN CRA — SEPTIC -TO -SEINER GRANT PROGRAM
CITY OF SEBASTIAN 11 INDIAN RIVER LAGOON COUNCIL
LM OF
SEBASTAV
HOME OF PELICAN ISLAND
The City of Sebastian and Indian River Lagoon Council seek to promote, preserve and protect
Sebastian's waterfront heritage through Indian River Lagoon preservation efforts.
The Sebastian Septic -to -Sewer Grant Program (hereinafter referred to as SSP) is designed to
provide individual grants up to $15,000 to qualified property owners for costs incurred to remove
an existing septic tank and connect to the Indian River County sanitary sewer system. Grants
shall be awarded at the sole discretion of the CRA Board. The SSP is available to businesses or
residences located within the CRA District currently utilizing septic systems. Grant funds will be
disbursed as a reimbursement after receipts and documentation are submitted and inspection of
improvements occur. Grants from this program will not be awarded for sanitary improvements
made prior to filing a completed application.
1. The application package includes:
A. Completed application (provided by the City of Sebastian, see attached);
B. Proof of ownership of the property;
C. Proof of paid taxes and certification that owner is current on any payment
obligations to the City of Sebastian;
D. Proof of Utility Permit submittal to Indian River County with copy of plan.
2. Upon completion of the improvements, the applicant shall submit a "reimbursement package"
to the City which includes:
A. Completed Reimbursement Form (provided by the City of Sebastian, see
attached);
B. Copies of applicable invoices and receipts;
C. Proof that the septic tank has been taken out of service, pursuant to State
regulations.
D. Copies of records which indicate that the improvements have been appropriately
inspected and are in operation;
3. If the project is not commenced (with a filed Application for a Building Permit or Utility Permit)
within six (6) months of grant award or is not completed (with the final inspection) within one
(1) year of the grant award, the award shall expire. The applicant may request a six (6) month
extension.
Approved by CRA Board — TDB PaPEbT 73
SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM
APPLICATION NO.
SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM
GRANT APPLICATION
1. APPLICANT INFORMATION
Name of Applicant:
Mailing Address:
Phone Number:
Cell Number:
E-mail Address:
2. PROJECT LOCATION
Address of Property:
Parcel Number(s): _
Property Tax Status:
3. DESCRIPTION OF PROPOSED IMPROVEMENTS
4. ESTIMATED COST
Please provide information on the following items:
A. Cost of Current Septic System Closure $
S. Estimate of Connection to Indian River Utility System $
C. Permitting $
D. Design and Construction Costs $
TOTAL ESTIMATED PROJECT COSTS $
Approved by CRA Board — TDB Pagel 73
SEBASTIAN CRA -- SEPTIC -TO -SEWER GRANT PROGRAM
Has the applicant applied for other regulatory grant funding to remove the targeted septic
system? (Please check appropriate answer) YES NO
If Yes, please answer the following questions:
Who was the grant award from?
How much was the total award? $
Signature(s) All owners must sign.
The information supplied in this application is true and correct.
Printed Name and Title
Signature
STATE OF
COUNTY OF
Printed Name and Title
Signature
The foregoing instrument was acknowledged before me this day of ,
2q_, by ,
who is/are personally known to me or has/have produced as
identification.
(SEAL)
Notary Public, Commission No.
(Name of Notary, Printed or Typed)
This Section for City Use Only
Date Application Received:
Date Application Reviewed:
Recommendation to CRA:
Action by CRA:
Approved by CRA Board — TDB Paged 73
SEBASTIAN CRA -SEPTIC-TO-SEINER GRANT PROGRAM
APPLICATION NO.
SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM
GRANT REIMBURSEMENT REQUEST FORM
1. APPLICANT INFORMATION
Name of Applicant:
Address of property awarded grant:
Phone Number:
Cell Number:
E-mail Address:
2. GRANT REIMBURSEMENT AMOUNT (SUBMIT PAID RECEIPTS FOR EACH ITEM LISTED.)
A. Septic System Closure Costs $
B. Connection to Indian River Utility System Costs $
C. Permitting Costs $
D. Design and Construction Costs $
TOTAL AMOUNT OF EXPENDITURE $
This Section for City Use Only
Date Grant Awarded by CRA:
Date Building Permit Issued:
Date Improvements Passed Inspection:
Amount Awarded:
Amount to be Reimbursed:
Date of Payment:
Approved by CRA Board — TDB P10edi 73
SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY
Wastewater Hook -Up Grant Program
Account Summary To Date
Grants
2014/2015 Budget Fund
American Legion/VFW
14-WWHU-1 Sebastian Center
15-WWHU-2 Sebastian River Properties
(Priep residence)
15-WWHU-3 No Name Bar
15-WWHU-4 Del's Barber Shop
15-WWHU-5 River Oaks Townhome Assoc
(15 townhouses — 2 system
15-WWHU-1 Titone Properties, LLC
(residence)
2015/2016 Budget Addition
15-WWHU-6 Wendy's
2016/2017 Budget Addition
Totals
Total funding in program
Less funds disbursed
Available Funds Remaining
Funding Date Funds Funds
Awarded Awarded Disbursed
!-10-14 $50,000
-25-15 5,000
-25-15 5,000
Funds to
be
disbursed
$50,000
expired
5,000
-1-22-15 5,000 expired
5-27-15 5,000 _ expired
6-24-15 10,000 10,000
7-22-15 5,000 expired
100,000
1-13-16 5,000 5,000
100,000
$300,000 $90,000 $70,000 0
($20,000
expired)
$300,000
70,000
$230,000
Inclusive through January 2017
807, 815 Louisiana Av
1627 U.S. 1
1001 Indian River Dr
490 U.S. 1
1413 N. Central Av
732 Cleveland St
S)
1753 Indian River Dr
1625 U.S. I
Totals
Total funding in program
Less funds disbursed
Available Funds Remaining
Funding Date Funds Funds
Awarded Awarded Disbursed
!-10-14 $50,000
-25-15 5,000
-25-15 5,000
Funds to
be
disbursed
$50,000
expired
5,000
-1-22-15 5,000 expired
5-27-15 5,000 _ expired
6-24-15 10,000 10,000
7-22-15 5,000 expired
100,000
1-13-16 5,000 5,000
100,000
$300,000 $90,000 $70,000 0
($20,000
expired)
$300,000
70,000
$230,000
Inclusive through January 2017
CmLf
SEBAST_N
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
REGULAR MEETING
MINUTES
WEDNESDAY, JANUARY 25, 2017 - 6:00 P.M.
CITY COUNCIL. CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor McPartlan called the Regular City Council Meeting to order at 6:00 p.m.
2. Father Dave Newhart, St. Elizabeth's Episcopal Church gave the invocation.
3. The Pledge of Allegiance was recited.
4. Roll Call:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Council Member Ed Dodd
Council Member Jim Hill
Council Member Linda Kinchen
City Staff Present:
City Manager Joe Griffin
City Attorney Bob Ginsburg
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
Asst, Administrative Services Director Cindy Watson 4,
City Engineer Frank Watanabe`
Community Development Manager Dorri Bosworth
Director of Golf Greg Gardner
Network Manager Rob Messersmith
Procurement Manager Randy Moyer
Deputy Chief of Police Greg Witt
Police Commander Dan Acosta
5. AGENDA MODIFICATIONS
Modifications and additions require unanimous vote of City Council members
It was the consensus of Council to pull items D, F, and C from the Consent Agenda.
6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
17.020 A. Proclamation — Recoanizina the 2nd Annual Storvbook Forest - Accepted by Mr. Zack
Hacklev. Director of Finance, Early Learnina Coalition
Mayor McPartlan read the proclamation and presented it to Valerie Powell and Julie Perry.
17.021 B. Proclamation — Recoanizino the Four Chaplains of the U.S. Army Transport
Dorchester
Mayor McPartlan read and presented it to Father Dave Newhart who described the heroic
deed of the Four Chaplains and invited the public to visit the memorial in Veterans Park.
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Regular City Council Meeting
January 25, 2017
Page Two
Brief Announcements
9/27/17 — Chamber Concert in Riverview Park — Crooked Creek - 5:30 — 8:00 pm
2/4/17 — Craft Club Show in Riverview Park — 10 am --- 3 pm
2/4/17 — Indian River County Historical Society's Mullet Fry at Working Waterfront — 12 — 2 pm
Mayor McPartlan announced the events and Vice Mayor Coy added the Four Chaplain
Commemoration would be held February 11 at 2 p.m. in Riverview Park.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes - January 11, 2017 Regular Meeting
17.022 B. Resolution No. R-17-02 -- 4" Quarter Budget Amendment (Transmittal, R-17-02,
Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING
THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER
30, 2016 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
17.023 C. Approve 2017/2018 Budget Calendar (Transmittal, Calendar)
17.024 D. Approve Forfeiture Fund Distribution to the Executive Roundtable of Indian River
County (Transmittal, F.S.932.7055, Letter)
17.025 E. Approve Forfeiture Fund Distribution to Treasure Coast Crime Stoppers (Transmittal,
F.S.932.7055, Letter)
17.026 F. Approve the Purchase of 145 Windows Enterprise Licenses from SHI International
Corp. Under the Florida Dept. of Management Services Contract #43230000-15-02
in the Amount of $26,226.15 (Transmittal, Quote, Contract)
17.027 G. Approve Alcoholic Beverages for Ratelle Event at Community Center on February 3,
2017 from 5:00 p.m. to 9:00 p.m. DOB Verified (Transmittal, Application, Receipt)
MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to approve consent agenda
items A, B, E, and G.
ROLL CALL
Motion carried 5-0.
Vice Mayor Coy - Aye
Mr. Hill -Aye
Mayor McPartlan - Aye
Mr. Dodd - Aye
Ms. Kinchen - Aye
Item C - Budaet Calendar
Mr. Dodd pulled this item and said in the past Council has reviewed items late in the budget
cycle and then discussed whether to increase or decrease the millage rate. He would like to
add the date of February 8 for Council to finalize some objectives for the Citizens Budget
Review Advisory Committee and staff to work towards prior to the fall budget adoption.
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Regular City Council Meeting
January 25, 2017
Page Three
For example, he is interested in staying at the 2016/2017 rolled -back rate; taking five years
to pay the remaining retirement payout benefit from reserves to address some current
staffing needs; and, prioritize the projects in the 2017/2018 Capital Improvement Program.
The City Attorney advised he was concerned about their having discussion of the millage
and giving instructions given that state law provides a specific process for setting the
millage, advertising, and holding public hearings to get the millage rate. He said they could
discuss any budget issues except for the millage rate; and Council could phrase a request to
staff and the Committee that they work towards a comparable 2016/2017 revenue stream.
Ms. Coy suggested inviting the Committee to the discussion. Mr. Dodd said he sympathized
with the Committee but Council could still provide the framework or working document for
them. He would like the parties involved to start with income and then spend what they have
instead of identifying expenses and then figuring out where to get the money.
Mr. Dodd said the general fund is the fix and the Capital Improvement plan is the
discretionary spending so if there are items that are a lower priority, the parties can use that
in their process.
MOTION by Mr. Dodd and SECOND by Mr. Hill to include on February 81h of the budget
calendar that Council finalize objectives; and, review and identify any items on the
2017/2018 Capital Improvement Plan that they don't feel are a high priority.
ROLL CALL:
Motion carried 5-0.
Mr. Dodd —Aye
Ms. Kinchen —Aye
Vice Mayor Coy - Aye
Mr. Hill —Aye
Mayor McPartlan - Aye
Item D - Forfeiture Fund Distribution
Mayor McPartlan pulled this item and advised that he had to abstain from the vote because
he serves on the committee in his role with the Florida Department of Children and Families
and is currently the vice chairman.
MOTION by Vice Mayor Coy and SECOND by Ms. Kinchen to approve Item D of the
Consent Agenda.
ROLL CALL: Mr. Hill — Aye Ms. Kinchen — Aye
Mayor McPartlan -Abstained Vice Mayor Coy — Aye
Mr. Dodd -Aye
Motion carried 4-0.
Item F - Windows Enterprise Licenses
Ms. Kinchen pulled this item and asked there are 145 computers or are some licenses being
purchased for spares. The MIS Manager reported there are 139 active computers with the
remaining about to be pushed into service.
MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve Item F of the Consent Agenda.
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Regular City Council Meeting
January25, 2017
Page Four
ROLL CALL
Motion carried 5-0.
Ms. Kinchen —Aye
Vice Mayor Coy — Aye
Mr. Hill—Aye
Mayor McPartlan - Aye
Mr. Dodd —Aye
8. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
Vice Mayor Coy reported at Tuesday's Indian River Lagoon Coalition meeting she declined
the amendment to the Indian River Coalition agreement but Fellsmere and Vero Beach
decided to approve the amendment prompting the draft of a new amendment for Sebastian
to consider. She said if Sebastian declines the amendments, the City would have to
withdraw from the interlocal agreement.
9. QUASI JUDICIAL PUBLIC HEARINGS
17.028 A. Resolution No. R-17-01 — Preliminary Plat for Commercial Subdivision known as
Jackson Street Corners (Transmittal, R-17-01, Plat, Staff Report, Minutes,
Application)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING
THE PRELIMINARY PLAT FOR A SUBDIVISION KNOWN AS JACKSON STREET CORNERS;
PROVIDING FOR CONFLICTS HEREWITH; AND PROVIDING FOR EFFECTIVE DATE.
Mayor McPartlan opened the hearing at 8:28 p.m. and the City Attorney read the title of
Resolution No. R-17-01.
There was no ex -parte communication to disclose by the Council Members.
The City Clerk swore in those who planned to provide testimony.
Steve Neveleff, Lake Mary, Florida, said he represented the parcel owners. He stated they
have received an early -clear permit, all environmental permits and asked City Council to
approve the plat.
The Community Development Planner reported this was a replat of a portion of the Ocean
Breeze Heights subdivision; the applicant would like to subdivide the parcels into a three lot
commercial subdivision.
She said staff is aware that the stormwater outfall will flow onto lot two prompting the staff's
condition that the outfall be noted on the subdivision's covenant. Staff recommends
approval.
Mr. Dodd asked if the ingress/egress for lot two will be off Jackson Street. The Community
Development Manager said it could be but given the environmental concerns, it might be
used for mitigation purposes. She also reported that Palm Avenue was still active and was
denied to be abandoned because it might be needed for drainage. She said each lot would
be reviewed for site specific use as they came in for development.
There was no one to speak in favor or against the plat.
15ofA
Regular City Council Meeting
January 25, 2017
Page Five
The Community Development Manager reiterated that the Planning and Zoning Commission
recommended approval with the condition as outlined in the resolution.
Mayor McPartlan closed the public hearing at 6:37 p.m.
MOTION by Mr. Dodd and SECOND by Vice Mayor Coy to approve the preliminary plat for
the commercial subdivision known as Jackson Street Corners as submitted.
ROLL CALL:
Motion carried 5-0.
Mayor McPartlan — Aye Vice Mayor Coy — Aye
Mr. Dodd —Aye Mr. Hill —Aye
Ms. Kinchen - Aye
10. UNFINISHED BUSINESS
17.003 A. Consider Sebastian Train Der)ot Relocation Aoorooriation (Transmittal. Pictures)
The City Manager reported that he sent the Building Official to look at train depot in Ft.
Pierce who is selling the property January 31 and the building movers can move the depot
for $45,000 which did not include the cost of permits that might be needed.
He said assuming the City refurbished and used the depot as a display the cost would be
around $80,000; if it was restored to be a museum the cost would increase to around
$120,000.
He distributed materials of a depot restored by the Town of Jupiter for around $155,000
which is currently maintained by the Loxahatchee Guild and the City's CIP fund. He also
distributed some photos taken by Mayor McPartlan earlier in the day. (See attached)
Mayor McPartlan said not more than 5% of the building could be saved and suggested
removing the doors. He said he was in favor of saving history and noted if the City or
Historical Society used the doors in a replica, the City would still have to dispose of the rest
of the building. The City Attorney advised the owner of the depot should be contacted
before retrieving the doors.
Mr. Hill noted it is expensive to keep and restore history; retrieving the whole building and
applying for a grant from the State of Florida would show good will by the City; he has no
problem bringing the whole building back to Sebastian.
Mr. Dodd said he could support the move if he knew there was someone willing to champion
a grant similar to what was done in Jupiter.
To assist with Council's decision, the City Manager added that a time extension is not
possible, the mover is insured and confident he can move the building to Sebastian in one
piece, and the move would be paid from the reserve account.
Mr. Hill stated if the City spends $50,000 there is no guaranteed it will be special, but if the
City doesn't, it is guaranteed not to be special.
16 of 71
v
v r��
The Community Development Manager reiterated that the Planning and Zoning Commission
recommended approval with the condition as outlined in the resolution.
Mayor McPartlan closed the public hearing at 6:37 p.m.
MOTION by Mr. Dodd and SECOND by Vice Mayor Coy to approve the preliminary plat for
the commercial subdivision known as Jackson Street Corners as submitted.
ROLL CALL:
Motion carried 5-0.
Mayor McPartlan — Aye Vice Mayor Coy — Aye
Mr. Dodd —Aye Mr. Hill —Aye
Ms. Kinchen - Aye
10. UNFINISHED BUSINESS
17.003 A. Consider Sebastian Train Der)ot Relocation Aoorooriation (Transmittal. Pictures)
The City Manager reported that he sent the Building Official to look at train depot in Ft.
Pierce who is selling the property January 31 and the building movers can move the depot
for $45,000 which did not include the cost of permits that might be needed.
He said assuming the City refurbished and used the depot as a display the cost would be
around $80,000; if it was restored to be a museum the cost would increase to around
$120,000.
He distributed materials of a depot restored by the Town of Jupiter for around $155,000
which is currently maintained by the Loxahatchee Guild and the City's CIP fund. He also
distributed some photos taken by Mayor McPartlan earlier in the day. (See attached)
Mayor McPartlan said not more than 5% of the building could be saved and suggested
removing the doors. He said he was in favor of saving history and noted if the City or
Historical Society used the doors in a replica, the City would still have to dispose of the rest
of the building. The City Attorney advised the owner of the depot should be contacted
before retrieving the doors.
Mr. Hill noted it is expensive to keep and restore history; retrieving the whole building and
applying for a grant from the State of Florida would show good will by the City; he has no
problem bringing the whole building back to Sebastian.
Mr. Dodd said he could support the move if he knew there was someone willing to champion
a grant similar to what was done in Jupiter.
To assist with Council's decision, the City Manager added that a time extension is not
possible, the mover is insured and confident he can move the building to Sebastian in one
piece, and the move would be paid from the reserve account.
Mr. Hill stated if the City spends $50,000 there is no guaranteed it will be special, but if the
City doesn't, it is guaranteed not to be special.
16 of 71
Regular City Council Meeting
January 25, 2017
Page Six
Vice Mayor Coy reminded Council that the snow shoe house was relocated and later
demolished. Representatives from the Sebastian Area Historical Society indicated they did
not have any plan for the structure. Vice Mayor Coy said the move was hard to justify.
Ms. Kinchen said keeping the depot would be an economic asset to the City, grants could
be sought, and it could be included in the next budget.
MOTION by Mr. Hill and SECOND by Ms. Kinchen to pursue the acquisition of the train
depot and put it at the Airport.
Thomas Haines, 6304 River Run, said he owns several pieces of property and would like to
see the train depot come back to Sebastian. He asked to have until Friday to figure out how
restore the building and possibly place it on his two vacant lots on Cleveland Street, behind
Duncan Donuts.
Ben Hocker said it doesn't seem to be a feasible move; there might be blueprints for the
original depot to help build a replica with the original doors.
Mayor McPartlan said only 5% of the building can be revitalized; a replica would be the best
way to preserve the history. Vice Mayor Coy said Mr. Haines could negotiate with the owner
and put it on his property.
The City Attorney advised that if the City moved the depot, it would then need to be declared
surplus property and some kind of competitive process would need to ensue.
ROLL CALL: Vice Mayor Coy — Nay Mr. Dodd — Nay
Mr. Hill —Aye Ms. Kinchen —Aye
Mayor McPartlan - Nay
Motion failed 3-2 to bring the train depot back to Sebastian.
17.029 B. Consider Plannina & Zoning's Recommendation on Medical Mariivana Dispensaries
(Transmittal, Previous Transmittal, DOH Memo)
The City Attorney reported the Planning and Zoning Commission decided to go with the
"conditional use option" but didn't want to go any further in case Council disagreed with
them on the front end; if Council is in agreement they would work on an ordinance.
MOTION by Mayor McPartlan and SECOND by Vice Mayor Coy to request the Planning and
Zoning Commission to develop a conditional use ordinance.
Mr. Hill asked the City Attorney if Sebastian could request that the County ordinance cover
the City. The City Attorney said they could, however the County is quite restrictive,
providing for industrial locations or inconvenient locations.
The City Attorney said the restrictions provide information to a potential operator such as
how many feet the dispensary needs to be from a residential area or school. With a "special
use" permit the operator wouldn't know what is available until they made application to the
City or with conditional use, the conditions will be thought of in advance.
17ofA
Regular City Council Meeting
January 25, 2017
Page Seven
ROLL CALL
Motion carried 5-0.
Mr. Dodd —Aye
Ms. Kinchen —Aye
Vice Mayor Coy - Aye
Mr. Hill —Aye
Mayor McPartlan — Aye
The City Attorney said he would bring their request for a conditional use ordinance back to
the Planning and Zoning Commission.
11. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Ben Hocker, Sebastian, said during the Fine Arts and Music Festival every swale was lined
with cars which is against the City's code and suggested holding the festivals at the Airport
under an overhang.
Andrea Ring, Chair of Natural Resources Board, invited the public to the Board's February
meeting where Dr. Charles Jacobi, Lead Scientist for the St. Johns River Water
Management District, is scheduled to speak.
Jim Sunnycalb, Sebastian, thanked the City Manager for installing a blue light in the Easy
Street Park fountain to raise awareness for autism and support for law enforcement. He
invited the public to view his Easy Street Facebook page to see a model of the fountain light
and the baby Egyptian geese that have just been hatched at the park. Mayor McPartlan
added the blue is also used to raise awareness for child abuse prevention.
12. NEW BUSINESS
17.030 A. Rebuild Public Fishinq Piers/Docks (Transmittal, Bid Results, Pier Schematics)
The City Manager said as a result of Hurricane Matthew, five piers and docks were
damaged, he began the bid process and the low bid was $1.4M. He said his concern was if
he mitigated enough during this request for reimbursement, down the road FEMA might be
more amenable for reimbursement should there be another hurricane. He requested that
Council consider a second application to FEMA with a repair reduction as outlined in his
agenda transmittal which might put the City in a better stead for future reimbursement.
Mayor McPartlan said he understood if something happened next year, FEMA would not
reimburse the City $1.4M again. He asked if a pier was reduced and in the future, if the City
wanted the whole pier restored, would it be permitted.
The City Engineer explained will as long as the City maintains the current permits and
submerged land leases, they can be replaced the full length in the future. He added that
piers less than 1,000 sq. ft. can be replaced under a general permit which is quicker process
than restoring the full length.
Mr. Hill requested the total cost of reducing the piers versus rebuilding the piers, noting
there will still be expenses with the demolition of the pilings. The City Manager did not have
those calculations.
18 of 71
r.,
Regular City Council Meeting
January 25, 2017
Page Eight
MOTION by Mr. Hill and SECOND by Vice Mayor Coy to direct the City Manager to get
the numbers for repairs based on his recommendations.
ROLL CALL: Mr. Hill —Aye Ms. Kinchen —Aye
Mayor McPartlan — Aye Vice Mayor Coy — Aye
Mr. Dodd —Aye
Motion carried 5-0.
17.031 B. Approve RFP Process for Sebastian Municipal Golf Course Restaurant/Bar Lease
(Transmittal. DTF Correspondence 12/22116, DTF Correspondence 1/13/17, Lease,
RFP)
The City Manager said in preparation for the expiration of the Sebastian Municipal Golf
Course Restaurant/Bar lease in November 2017, he released a request for proposal (RFP)
in January and requested Council approval to continue with the RFP process.
MOTION by Mayor McPartlan and SECOND by Mr. Dodd to continue with the RFP.
Mr. Hill said the owners have fulfilled every obligation of the contract, made repairs and
improvements to the facility, are willing to adjust the market value, and continue with repairs;
he didn't understand why a RFP is being considered at this time. He noted in December the
concessionaire let the City know they wanted to continue the lease, they have been
successful for 26 years, and he asked why the City would want to take a chance with
another restaurant and go forward with the RFP.
The City Manager said for the last six months, the City's revenue from the restaurant was
$13,143 with the expenses at $12,400.
The City Attorney said the terms could be renegotiated for the next 10 year period since the
restaurant has notified the City they would like to renew. He explained the reason the City
Manager went forward with the RFP was to review what kind of potential proposals are
available prior to the November 20, 2017 lease expiration. He said the City will have
ultimate decision.
Mr. Dodd asked if the RFP respondents are aware that the current concessionaire has the
opportunity to go another ten years. The City Attorney said yes because their lease is
available for review. Mr. Dodd provided an example that if four respondents answered the
RFP and the current concessionaire matched their proposals, he asked if the City could get
in trouble.
Mr, Hill noted if the RFP goes forward, the only way for the current concessionaire to be
included is to have them participate in the RFP which isn't reasonable; the City should
negotiate with the current concessionaire and if that isn't amenable, go forward with the RFP
process on May 20, 2017.
Ms. Coy said specific items should be negotiated by May 20, 2017 with the current
concessionaire.
The City Manager said he had the restaurant appraised at $20 a sq. ft. at $72,000 a year for
$6,000 a month.
19 of 73
Regular City Council Meeting
January 25, 2017
Page Nine
Mayor McPartlan and Mr. Dodd WITHDREW their motion.
13. CITY ATTORNEY MATTERS - None
14. CITY MANAGER MATTERS - None
15. CITY CLERK MATTERS - None
16. CITY COUNCIL MATTERS
A. Council Member Kinchen
Ms. Kinchen said she has noticed City crews on Jefferson Street and asked if
negotiations have fallen through with the Florida Dept. of Transportation (FDOT).
The City Engineer said there is an ongoing hole at the location and FDOT is
assisting with the cause which could be a spring that needs to be capped.
B. Mayor McPartlan - None
C. Vice Mavor Cov
Vice Mayor Coy said she has recently encountered people with mental challenges
and she cautioned the public to let the police and professionals deal with those
individuals.
D. Council Member Dodd
Mr. Dodd requested the planters installed at intersections on CR512 be fixed or
removed and suggested taking over the maintenance from the County to ensure
aesthetics.
E. Council Member Hill - None
17. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at
8:06 P. M.
20 of 73
antes
SEAT_"
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 08 February, 2017
Aizenda Item Title: FDOT Supplemental Joint Participation Agreement (SJPA)
Recommendation.: Approve Resolution R-17-03; Approve Environmental Study
Backsround: The most recent Airport Master Plan (dated 2002) for
Sebastian Municipal Airport (SMA) reflects certain
environmental concerns could negatively impact the future
development of the airport. SMA is currently conducting an
Airport Master Plan Update study, approved by Council via R-
16-18 in July 16, authorizing a project amount of $216,000.
SMA airport planning consultants have recommended to Staff
that an updated Environmental Study be joined to the project.
The FAA and FDOT agree with that recommendation. The
Environmental Study cost estimate is $75,000. Since the study
qualifies for FDOT participation at 80%, FDOT assistance is
$60,000. City match would be $15,000. If approved by
Council, the Master Plan Update, with Environmental Study,
will cost $291,000.
If AL7enda Item Renuires Exnenditure of Funds:
Revised Total Project Cost: $291,000.00 ($216,000 + $75,000)
Total FAA funding: $194,400.00
Total FDOT funding: $70,800.00 ($10,800 + $60,000)
27 July 16 Approved City/Airport Match: $10,800.00
08 Feb 17 Requested City/Airport Match: $15,000.00
Amount of Appropriation Required: $15,000.00 (DST)
Administrative Services Department/CFO Review: -�.
Attachments: 1. R-17-03
2. FDOT SJPA Contract No. AS295
City Manager Authorization:
Date: 30 January 2017
21 of 73
RESOLUTION NO. R-17-03
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT
OF TRANSPORTATION TO PROVIDE FUNDING FOR AN
ENVIRONMENTAL STUDY AT THE SEBASTIAN MUNICIPAL AIRPORT;
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
Whereas, the Florida Department of Transportation (FDOT) has agreed to
provide supplemental funding for an Environmental study in connection with an Airport
Master Plan study at the Sebastian Municipal Airport; and
Whereas, the City of Sebastian agrees to certain condition to such funding:
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section1. AUTHORIZATION. The City Manager is hereby authorized to
execute FDOT PUBLIC TRANSPORTATION SUPPLEMENTAL JOIN PARTICIPATION
AGREEMENT NO. AS295 in connection with Project No. 439715-1-94-01 on behalf of
the City, and is attached hereto.
Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict are
hereby repealed.
Section 3. EFFECTIVE DATE. This resolution shall take effect immediately
upon its adoption.
The foregoing Resolution was moved for adoption by Council Member
The motion was seconded by Council Member and,
upon put to a vote, the vote was as follows:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Council Member Ed Dodd
Council Member Jim Hill
Council Member Linda Kinchen
22 of 73
The Mayor thereupon declared this resolution duly passed and adopted this
day of February 2017.
ATTEST:
Jeanette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Bob McPartlan
Approved as to form and legality for
reliance by the City of Sebastian only:
Robert A. Ginsburg, City Attorney
23 of 73
STATE OF FLORIDA DEPARTMENT OF 7RANSPu97A-.10N
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
Financial Project No.: Fund: DPTO FLAIR Approp.: 088719
439715-1-94-01 Function: 637 FLAIR Obj,: 740100
(item-segment-phase-Sequenee) Federal No.: Org. Code: 55042010429
Contract No,: AS295 DUNS No.: 80-939-7102 Vendor No.: VF596000427008
CFDA Number: CSFA Number: 55,004
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Citi of Sebastian
202 Airoort Drive East Sebastian. FL 32958
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 12 th day of Auoust . 2016
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto, and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of 5 70.800.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Update Airport Master Plan
725-03407
PUBLIC TRANSPORTATION
6.111
Pao& S or 3
24 of 73
72M30.07
PLBLIO TRS NSPORTATM
&II
Page 2 of 3
2.00 Project Cost:
Paragraph 3.00 of said Agreement is • increased a decreased by S 75.000.00
bringing the revised total cost of the project to $ 291.000.00
Paragraph 4.00 of said Agreement is • increased O decreased by 5 60.000.00
bringing the Department's revised total cost of the project to $ 70.800.00
3.00 Amended Exhibits:
Exhibitjs) B & D of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 16.00 of said Agreement 7/31/2018
5.00 E -Verify:
Ve n dorslC o ntractors:
1. shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility
of all new employees hired by the VendorJContractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
25 of 73
Financial Project No. 439715-1-94-01
Contract No. AS295
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation
Agreement between the State of Florida, Department of Transportation and City of Sebastian
202 Airport Drive East Sebastian, FL 32968 Dated 8112116.
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Added scope and funds to include an Environmental Study. This study will be funded at an 80120 split.
26 of 73
As Approved
As Amended
Net Change
1. Project Cost
$216.000.00
$291.000.00
$75.000.00
Il.
As Approved
As Amended
Net
Fund
DPTO
DPTO
DPTO
Department:
$10,600.00
270.800.00
S60.000.00
Agency:
S10.800.00
525,800.00
$15.000.00
Federal:
S 194.400,00
$194.400.00
$ 0.00
Total Project Cost
5216,000.00
2291.000.00
$75.000.00
26 of 73
725.030.07
PUBLIC TRANSPORTATION
8111
Pace 3 03
Financial Project No, 439715-1-9401
Contract No. AS295
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated 8112/2016
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
City of Sebastian
AGENCY NAME
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
TITLE
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Stacy L. Miller, P.E.
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
27 of 73
CSY�Y
SEBAST_V
;i=&�W
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 08 February, 2017
Agenda Item Title: FDOT Supplemental Joint Participation Agreement (SJPA)
Recommendation: Approve Resolution R-17-04.
Background: On 22 June 2016, Council approved Resolution R-16-14
authorizing acceptance of a Florida Department of
Transportation (FDOT) Joint Participation Agreement (JPA) to
fund the Design of Taxiways C, D & E at Sebastian Municipal
Airport (SMA). The JPA was issued based on an initial design
cost estimate of $305,421. Following that action, Infrastructure
Consulting and Engineering (ICE), the airport consulting
engineer on the subject project, calculated the cost of design at
$262,200.00. The FDOT has issued the attached Supplemental
Joint Participation Agreement (SJPA) to reflect the changes in
the project costs and has amended the state and local
participation amounts accordingly. The result lowers the
City/Airport `match' by $773.
If Agenda Item Requires Expenditure of Funds:
Revised Total Project Cost: $ 262,200.00
FAA Participation $ 235,980.00
Total FDOT funding: $ 13,110.00
22 June 16 Approved City/Airport Match: $ 13,883.00
08 Feb 17 Amended City/Airport Match: $ 13,110.00 (-$773.00)
Administrative Services Department/CFO Review: ' I
Attachments: 1. R-16-14
2. R-17-04
2. FDOT SJPA Contract No. AS252
City Manager Authorization: y�
Date: 01 Feb 2017
28 of 73
RESOLUTION NO. R-16-14
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION
JOINT PARTICIPATION AGREEMENT WITH THE FOOT TO PROVIDE FUNDING FOR
THE DESIGN AND CONSTRUCTION OF TAXIWAYS C, D, & E AT THE SEBASTIAN
MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, the Florida Department of Transportation has agreed to provide funding
for the Design and Construction of Taxiways C, D, & E at the Sebastian Municipal Airport;
and
WHEREAS, the City of Sebastian agrees to certain conditions to such funding;
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section 1. AUTHORIZATION. The City Manager is hereby authorized to
execute the attached PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT
for Project No. 434633-1-94-01 on behalf of the City, and is attached hereto.
Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict
herewith are hereby repealed.
Section 3. EFFECTIVE DATE. This resolution shall take effect immediately
upon its adoption.
Cov
The foregoing Resolution was moved for adoption by Council Member
The motion was seconded by Council Member McPartlan and, upon being
put to a vote, the vote was as follows:
Mayor Bob McPartlan
aye
Vice Mayor Jerome Adams
absent...
Council Member Andrea B. Coy
aye
Council Member Jim Hill
absent
Council Member Richard Gillmor
aye
29 of 73
The Mayor thereupon declared this Resolution duly passed and adopted this 22"d
day of June 2016.
CITY OF SEBASTIAN, FLORIDA
By. - -
Mayor Bob McPartlan
ATTEST:
Approved as to form and legality for
l y. reliance by the City of Sebastian only:
W
4ityanette Williams, MMC
Cler►c
Robert A. Ginsburg, City Attorney
30 of 73
RESOLUTION NO. R-97-04
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION REFLECTING AMENDED AMOUNTS FOR THE
DESIGN TAXIWAYS C, D & E PROJECT AT THE SEBASTIAN
MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR
EFFECTIVE DATE.
Whereas, the Florida Department of Transportation (FDOT) has amended JPA
Project No. 434633-1-94-01 to agree with the actual project cost, thereby lowering both
State and Local Participation Amounts, reflecting same through the issuance of a
Supplemental Joint Participation Agreement (SJPA) Number 1, Contract No. AS252,
and
Whereas, the City of Sebastian agrees to the conditions of such funding:
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section'[. AUTHORIZATION. The City Manager is hereby authorized to
execute the attached FDOT PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT NO. AS252 in connection with Project No. 434633-1-
94-01 on behalf of the City, and is attached hereto.
Section 2. CONFLICTS.
are hereby repealed.
Section 3. EFFECTIVE DATE
immediately upon its adoption.
All resolutions or parts of resolutions in conflict
This resolution shall take effect
The foregoing Resolution was moved for adoption by Council Member
The motion was seconded by Council Member and,
upon put to a vote, the vote was as follows:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Council Member Ed Dodd
Council Member Jim Hill
Council Member Linda Kinchen
31 of 73
The Mayor thereupon declared this resolution duly passed and adopted this
day of February 2017.
ATTEST:
Jeanette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Bob McPartlan
Approved as to form and legality for
reliance by the City of Sebastian only:
Robert A. Ginsburg, City Attorney
32 of 73
STATE of FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT 12114
Number 1 Pagel of
Financial Project No(s):
Fund: DPTO FLAIR Category: 088719
434633-1-94-01 Function: 637 Object Code: 740100
Federal No.: 381383 Org. Code: 55042010429
(item -segment -phase -sequence) DUNS No.: 80-939-7102 Vendor No.: F596000427008
Contract No.: AS252
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55.004
CFDA Title: CSFA Title: Aviation Grant Program
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and City of Sebastian
202 Airport Drive East Sebastian, FI. 32958Design and Construct Taxiway C,D & E
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 26th day of July 2016
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $13,110.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.68 Project Description: The project description is amended
Design and Construct Taxiway C, D & E
33 of 73
2.00 Project Cost:
Paragraph 3.00 of said Agreement is r increased/ 5Z decreased by $-43,221.00
bringing the revised total cost of the project to $262,200.00
Paragraph 4.00 of said Agreement is r increased/decreased by $-773.00
bringing the Department's revised total cost of the project to $13,110.00
3.00 Amended Exhibits:
Exhibit(s) B & D
4.00 Contract Time:
725-030-07
PUBLIC TRANSPORTATION
12114
Page 2 of
of said Agreement is amended by Attachment "A".
Paragraph 16.00 of said Agreement December 31 2019
5.00 E -Verify
Vendors/Contractors:
1. shall utilize the U.S_ Department of Homeland Security's E -Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
34 of 73
T2s-a3M7
PUBLIC TRANSPORTATION
12)14
Page 3 of
Financial Project NO(s) 434633-1-94-01
Contract No. AS252
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated July 26th 2016
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
City of Sebastian
AGENCY NAME
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
TITLE
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
DEPARTMENT OF TRANSPORTATION
TITLE
35 of 73
72M30 -o7
PUBLIC TRANSPORTATION
72114
Page 4 of
Financial Project No(s) 434633-1-94-01
Contract No. AS252
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and City of Sebastian
202 Airport Drive East Sebastian, FI. 32958Design and Construct Taxiway C,D & E
dated 7/26/2016
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Reduction of funds to match actual design cost and adjust splits to 9015/5
1. Project Cost:
As Approved
As Amended
Net Change
$305,421.00.
$262,200.00
$-43,221.00
Total Project Cost
$305,421.00
$262,200.00
$43,221.00
II. Fund Participation:
As Approved
As Amended
Net Change
Department:
$13,883.00
$13,110.00
$-773.00
Agency:
$13,883.00
$13,110.00
$-773.00
FAA
$277,655.00.
$235,980.00
$-41,675.00
Total Project Cost
$305,421.00
$262,200.00
$-43,221.00
Comments
36 of 73
SEB T_ %N
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 08 February 2017
Agenda Item Title: Final Plat — Jackson Street Corners
Recommendation: Approve Resolution R-17-05.
Background: RS Sebastian Dev, LLC and Sebastian Land Group, LLC has
filed an application for final plat approval for Jackson Street Comers, a 6.11 acre, three -lot
commercial subdivision. The land being platted is located on the southwest corner of U.S.
Highway #1 and Jackson Street.
Staff has verified that the final plat is in accordance with the
preliminary plat approved by Council via Resolution R-17-01 on 25 January 2017. The
approval was subject to one condition that "a policy and/or statement addressing maintenance
of the individual stormwater systems and outfall onto adjacent properties shall be included in
the subdivision's Covenants and Deed Restrictions, which is required with final platting."
Staff has received the required document, which contains language addressing the
stormwater system, and such document will be recorded concurrent with the plat recording.
The City Attorney has reviewed the plat dedications.
Additionally, all engineering, and surveying details have been satisfied in accordance with
Florida Statutes, as reviewed by Mr. David Jones, P.S.M., consulting City surveyor.
If Agenda Item Reauires Expenditure of Funds: NIA
Administrative Services Department/CFO Review:
Attachments: 1, Resolution R-17-05
2. Final Plat
3. Application
City Manager Authorization:
Date: 02 February 2017
37 of 73
RESOLUTION NO. R-17-05
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A
SUBDIVISION KNOWN AS JACKSON STREET CORNERS,
BEING A REPLAT OF A PORTION OF OCEAN BREEZE
HEIGHTS SUBDIVISION; PROVIDING FOR CONFLICTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Stephan M. Neveleff, representing RS Sebastian Dev, LLC, and
Sebastian Land Group, LLC, has filed an application for approval of a final plat for a
subdivision known as Jackson Street Corners; and
WHEREAS, the final plat complies with applicable State and City codes and
regulations.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE
CITY OF SEBASTIAN, as follows:
Section 1. FINAL PLAT APPROVAL. The City Council of the City of
Sebastian, Florida does hereby approve the final plat for Jackson Street Corners, prepared
December 2016 by David Taylor, PSM.
Section 2. CONFLICT. All resolutions or parts of resolutions in conflict
herewith are hereby repealed.
Section 3. EFFECTIVE DATE. This Resolution shall take effect
immediately upon its adoption.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember
and, upon being put into a vote, the vote was as follows:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Councilmember Ed Dodd
Councilmember Tim Hill
Councilmember Linda Kinchen
The Mayor thereupon declared this Resolution duly passed and adopted this 8h day of
February, 2017.
38 of 73
ATTEST:
Jeanette Williams, MMC
City Clerk
CITY OF SEBASTIAN, FLORIDA
Bob McPartlan
Mayor
Approved as to form and content for
reliance by the City of Sebastian
only:
Robert A. Ginsburg
City Attorney
39 of 73
JACKSON STREET CORNERS SUBDMSION
CER77F70ATE OF DEDICAT70N BEING A REPLA T OF A PORTION OF OCEAN HEIGHTS SUBDIVISION AND
STATE OF FLORIDA LYING IN SECTION 30, TOWNSHIP 38 SOUTH, RANGE 30 EAST, CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA.
COUNTY OF INDIAN RIVER LEGAL DESCRIPTION
KNOW ALL MEN BY THESE PRESENTS, THAT RS SEBASTIAN DEV, LLC, A FLORIDA LIMITED LIABILITY CORPORATION, AND
SEBASTIAN LAND GROUP, LLC, A FLORIDA UMITED LIABILITY CORPORATION, FEE SIMPLE OWNERS OF THE LAND
DESCRIBED AND PLATTED HEREIN, AS THE JACKSON STREET CORNERS SUBDIVISION, BEING IN THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA, HAVE CAUSED THESE LANDS TO BE SURVEYED AND PLATTED AS SHOWN HEREON AND
DO HEREBY DEDICATE AS FOLLOWS:.
DRAINAGE EASEMENT:
ALL DRAINAGE EASEMENTS SHOWN ON THIS PLAT, ARE DEDICATED IN PERPETUITY TO ALL LOT OWNERS OF THIS
SUBDIVISION FOR CONSTRUCTION AND MAINTENANCE OF DRAINAGE FACILITIES AS PART OF THE STORMWATER
MANAGEMENT SYSTEM AND SHALL BE THE PERPETUAL MAINTENANCE OBLIGATION OF EACH INDIVIDUAL LOT OWNER TO
WHICH SAID EASEMENTS UE WITHIN. THE CITY OF SEBASTIAN IS GRANTED THE RIGHT TO USE AND DRAIN INTO THE
EASEMENTS AND ALSO GRANTED THE RIGHT, BUT NOT THE OBLIGATION, TO PERFORM EMERGENCY MAINTENANCE ON
THE EASEMENTS.
UTILITY EASEMENT:
ALL UTIUTY EASEMENTS SHOWN ON THIS PLAT, ARE DEDICATED IN PERPETUITY TO INDIAN RIVER COUNTY, FLORIDA AND
THE CITY OF SEBASTIAN, FOR THE CONSTRUCTION, INSTALLATION, MAINTENANCE AND OPERATION OF UTILITIES BY ANY
UTILITY PROVIDER, IN COMPLIANCE WITH SUCH ORDINANCES AND REGULATIONS AS MAY BE ADOPTED FROM TIME TO
TIME BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AND THE CITY OF SEBASTIAN
CITY COUNCIL THE UTILITY EASEMENTS AS SHOWN ARE ALSO EASEMENTS FOR THE CONSTRUCTION, INSTALLATION,
MAINTENANCE AND OPERATION OF CABLE TELEVISION SERVICES, PROVIDED HOWEVER, NO SUCH CONSTRUCTION,
INSTALLATION, MAINTENANCE AND OPERATION OF CABLE TELEVISION SERVICES SHALL INTERFERE WITH THE FACILITIES
AND SERVICES OF AN ELECTRIC, TELEPHONE, GAS OR OTHER PUBUC UTILITY. IN THE EVENT A CABLE TELEVISION
COMPANY DAMAGES THE FACILITY OF A PUBLIC UTILITY, IT SHALL BE SOLELY RESPONSIBLE FOR THE DAMAGES. SUCH
CONSTRUCTION, INSTALLATION, MAINTENANCE AND OPERATION OF CABLE TELEVISION SERVICES SHALL COMPLY WITH
THE NATIONAL ELECTRICAL SAFETY CODE AS ADOPTED BY THE FLORIDA PUBLIC SERVICE COMMISSION.
SIDEWALK EASEMENT:_
THE SIDEWALK EASEMENT SHOWN ON THIS PLAT, IS DEDICATED IN PERPETUITY TO THE PUBLIC AND SHALL BE THE
PERPETUAL MAINTENANCE OBLIGATION OF THE LOT 1 OWNER FOR CONSTRUCTION AND MAINTENANCE OF SIDEWALK
FACILITIES.
IN WITNESS WHEREOF, THE ABOVE NAMED ENTITIES HAVE CAUSED THESE PRESENTS TO BE SIGNED BY STEPHAN M.
NEVELEFF AS THE MANAGER OF RS SEBASTIAN DEV, LLC, A FLORIDA LIMITED UABIUTY CORPORATION, AND SEBASTIAN
LAND GROUP, LLC, A FLORIDA LIMITED LIABILITY CORPORATION, AND ITS SEAL TO BE AFFIXED HERETO BY AND WITH
THE AUTHORITY OF SAID ENTITY.
THIS I DAY OF �c�2`'l-7' 2017.
BY: ( - �.
STEPHAN M. NEVELEFF, MANAGER
RS SEBASTIAN DEV, U.C. A FLORIDA LIMITED LIABILITY CORPORATION
SEBASTIAN LAND GROUP, LLC, A FLORIDA UMITED LIABILITY CORPORATION
ACKNOWLEDGEMENT TO DEDICATION:
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
THE FOREGOING CERTIFICATE OF DEDICATION WAS ACKNOWLEDGED BEFORE ME THIS _ DAY OF
2017. BY STEPHAN M. NEVELEFF, AS MANAGER OF RS SEBASTIAN DEV, LLC, A
FLORIDA LIMITED LIABILITY CORPORATION, AND SEBASTIAN LAND GROUP, LLC, A FLORIDA LIMITED
LIABILITY CORPORATION, ON BEHALF OF SAID COMPANIES, WHO IS PERSONALLY KNOWN TO ME.
NOTARY PUBLIC:
PRINT NAME:
CERTIFICATE OF TITI F
STATE OF FLORIDA
COUNTY OF SEMINOLE
COMMISSION NUMBER:
MY COMMISSION EXPIRES:
1, PHILIP L. LOGAS, ESQUIRE OF PHILIP L. LOGAS, P.A., AN ATTORNEY DULY LICENSED IN THE
STATE OF FLORIDA DO HEREBY CERTIFY THAT 1 HAVE EXAMINED THE TITLE TO THE HEREON
DESCRIBED PROPERTY, THAT THE LANDS AS DESCRIBED AND SHOWN ON THE PLAT ARE IN THE
NAME OF, AND APPARENT RECORD TITLE IS HELD BY RS SEBASTIAN DEV, LLC, A FLORIDA
LIMITED LIABILITY CORPORATION, AND SEBASTIAN LAND GROUP, LLC, A FLORIDA LIMITED LIABILITY
CORPORATION, AND THAT ALL TAXES HAVE BEEN PAID ON SAID PROPERTY AS REQUIRED BY
SECTION 197.192 OF THE FLORIDA STATUTES, AS AMENDED, AND THERE ARE NO MORTGAGES OR
ENCUMBRANCES ON THE HEREIN DESCRIBED PROPERTY THAT HAVE NOT JOINED HEREIN OR HAVE
BEEN REFLECTED HEREON.
BY:
PHILIP L. LOGAS, ATTORNEY AT LAW
FLORIDA BAR NO.
MORTGAGE CONSENT AND JOINDER:
FOR MORTGAGE CONSENT AND JOINDER IN DEDICATION SEE OFFICIAL RECORD BOOK PAGE
OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA.
CLERK OF CITY CLERK CITY CLERK TO
THE COURT SURVEYOR SURVEYOR THE BOARD
ti
{ SEAL i SEAL SEAL -SEAL i SEAL
i
r
BEGINNING AT THE INTERSECTION OF THE NORTH RIGHT-OF-WAY LINE OF
DAVIS STREET AND THE NORTHEAST R)GHT-OF-WAY LINE OF PALM
AVENUE, ACCORDING TO THE AMENDED PLAT OF OCEAN BREEZE HEIGHTS,
AS RECORDED IN PLAT BOOK 2, PAGE 7 OF THE PUBLIC RECORDS OF
INDIAN RIVER COUNTY, FLORIDA, THENCE N5252'12"W ALONG THE
NORTHEAST RIGHT-OF-WAY LINE OF PALM AVENUE, A DISTANCE OF
699.93 FEET TO THE CENTERLINE OF ABANDONED JACKSON STREET (11TH
STREET PER PLAT) AS RECORDED IN OFFICIAL RECORDS BOOK 1840, PAGE
180, PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA; THENCE
N64'46'48"E ALONG SAID CENTERLINE, A DISTANCE OF 220.76 FEET,•
THENCE S25'13'12"E, A DISTANCE OF 40.00 FEET TO THE SOUTHWEST
RIGHT-OF-WAY LINE OF SAID JACKSON STREET,• THENCE N6446'48"E
ALONG THE SAID SOUTHWEST RIGHT-OF-WAY LINE OF JACKSON STREET A
DISTANCE OF 436.00 FEET TO AN INTERSECTION WITH THE WESTERLY
RIGHT OF WAY LINE OF U.S. HIGHWAY NUMBER 1; THENCE S36'40'44"E
ALONG SAID WESTERLY RIGHT OF WAY LINE A DISTANCE OF 336.71 FEET
TO AN INTERSECTION WITH THE NORTHERLY LINE OF SAID BLOCK 9;
THENCE 564'46'48"W ALONG THE SAID NORTHERLY LINE A DISTANCE OF
152.90 FEET TO AN INTERSECTION WITH THE WESTERLY LINE OF LOT 1 OF
SAID BLOCK 9; THENCE S25i3'12"E ALONG THE SAID WESTERLY LINE A
DISTANCE OF 125.00 FEET TO THE NORTHERLY LINE OF SAID LOT 14;
THENCE 56446'48"W ALONG SAID NORTH LINE A DISTANCE OF 100.00
FEET TO AN INTERSECTION WITH THE WESTERLY LINE OF LOT 13 OF SAID
BLOCK 9; THENCE S25i3'12"E ALONG SAID WESTERLY LINE A DISTANCE
OF 125.00 FEET TO THE SOUTHERLY LINE OF SAID BLOCK 9; THENCE
S64 46'48"W ALONG SAID SOUTHERLY LINE A DISTANCE OF 145.95 FEET TO
THE POINT OF BEGINNING
SAID PARCEL CONTAINING 266,099.0 SQUARE FEET OR 6,11 ACRES, MORE
OR LESS.
LOCATION MAP:
1" = 200'
GENERAL NO MS
1) NODCE.- THERE MAY BE ADD777ONAL RES TRIC77ONS THAT ARE NOT RECORDED ON THIS
PLAT THAT MAY BE FOUND /N THE PUBLIC RECORDS OF THIS COUNTY.
2) N077CE• NO IMPROVEMENTS, TREES OR LANDSCAPING SHALL BE PLACED /N UTILITY
EASEMENTS WITHOUT FIRST OBTAINING APPROVAL FROM THE CITY OF SEBASTIAN, FLORIDA.
ROU77NE MAINTENANCE (E.G. MOWING ETC.) OF EASEMENTS SHALL BE THE RESPONSIBILITY OF
THE LOTI'PROPER7Y OWNER(S).
3) NOIICI" THIS PLAT, AS RECORDED IN ITS GRAPHICAL FORM, IS THE OFFICIAL 0EPIC77ON
OF THE SUBDIVIDED LANDS DESCRIBED HEREIN AND WILL IN NO CIRCUMSTANCES BE
SUPPLANTED IN AUTHORITY BY ANY OTHER GRAPHIC OR DIGITAL FORM OF THE PLAT.
4) N077CF-* COVENANTS, RESTRICTIONS OR RESERVATIONS AFFECTING THE OWNERSHIP OR
USE OF THE PROPERTY SHOWN IN THIS PLAT ARE FILED /N OFFICIAL RECORD BOOK NO.
PAGE __- PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA.
5) PROJECT LIES IN FLOOD HAZARD ZONE "X" BASED ON FLOOD INSURANCE RATE MAP
NUMBER 12061CO103 H, EFFEC77VE DATE 12-04-12.
6) BASIS OF BEARINGS FOR THIS PLAT IS GRID NORTH ALONG THE SOUTHWEST R/W UNE OF
JACKSON STREET" THE BEARING BEING N644648 E.
7) THE PUBLIC SHALL A RIGHT OF INGRESS AND EGRESS, AND VEHICLE AND PEDESTRIAN
ACCESS, ACROSS ALL DRIVE ISLES OF LOT 1.
CERTIFICATE OF SURVEYOR
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
PLA T BOOK:
DOCKET NUMBER:
KNOW ALL MEN BY THESE PRESENTS, THAT THE UNDERSIGNED, BEING A UCENSED AND REGISTERED LAND
SURVEYOR, DOES HEREBY CERTIFY THAT ON 6/29/2016,1 COMPLETED THE SURVEY OF THE LANDS AS
SHOWN IN THE FOREGOING PLAT; THAT SAID -PLAT IS A TRUE AND CORRECT REPRESENTATION OF THE
LANDS THEREIN DESCRIBED AND PLATTED OR SUBDIVIDED; THAT PERMANENT REFERENCE MONUMENTS
HAVE BEEN PLACED AS REQUIRED BY CHAPTER 177, FLORIDA STATUTES; AND THAT SAID LAND IS
LOCATED IN THE CIN OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA. THIS PLAT COMPLIES WITH ALL THE
REQUIREMENTS OF CITY OF SEBASTIAN'S LAND DEVELOPMENT CODE AND FLORIDA STATUTES AS AMENDED.
THIS PLAT WAS MADE UNDER MY DIRECTION AND SUPERVISION AND THE PLAT COMPLIES WITH ALL THE
SURVEY REQUIREMENTS OFT -CHAPTER 177, PART 1, PLATTING.
SIGNED:�-''� DATED 2-11//7
DAVID TAYAFLORIDA EGISTRATION NO. 5243
PROFESSIONAL SURVEYOR AND MAPPER
CITY SURVEYOR'S CERTIFICATE
THIS PLAT OF JACKSON STREET CORNERS SUBDIVISION, HAS BEEN REVIEWED FOR CONFORMITY TO THE
REQUIREMENTS OF CHAPTER 177, PART 1, FLORIDA STATUTES BY THE UNDERSIGNED PROFESSIONAL
SURVEYOR AND MAPPER EMPLOYED BY OR UNDER CONTRACT WITH THE CITY OF SEBASTIAN, FLORIDA.
SIGNED: DATE:
DAVID M. JONES, FLORIDA PROFESSIONAL LAND SURVEYOR
REGISTRATION NUMBER 3909
CLERK'S CERTIFICATION
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
I, CLERK OF CIRCUIT COURT OF INDIAN RIVER COUNTY, FLORIDA, DO HEREBY CERTIFY THAT I HAVE
EXAMINED THIS PLAT OF JACKSON STREET CORNERS SUBDIVISION, AND THAT IT COMPLIES WITH ALE. THE
REQUIREMENTS OF CHAPTER 177 AS AMENDED OF THE LAWS OF THE STATE OF FLORIDA, THIS PLAT FILED
FOR RECORD THIS DAY OF 2017, AND RECORDED ON PAGE OF
PLAT BOOK AS DOCKET NUMBER IN THE OFFICE OF THE CLERK OF
CIRCUIT COURT OF INDIAN RIVER COUNTY, FLORIDA.
BY:
DEPUTY CLERK OF CIRCUIT COURT
FOR JEFFREY R. SMITH
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
INDIAN RIVER COUNTY. FLORIDA
CERTIFICATE OF APPROVAL AND ACCEPTANCE BY THE CITY COUNCIL
THIS IS TO CERTIFY THAT ON THE FOREGOING PLAT WAS APPROVED BY THE
CITY OF SEBASTIAN CITY COUNCIL, FLORIDA AND THAT THE UTILITY EASEMENTS AS SHOWN HEREON HAVE
BEEN ACCEPTED AND ACKNOWLEDGED.
MAYOR
ROBERT MCPARTLAN
PRINT NAME
CITY CLERK
JEANETTE WILLIAMS, MMC
(ATTEST TO MAYOR'S SIGNATURE)
CITY ENGINEER
CITY ATTORNEY
FRANK WATANABE, P.E.
ROBERT A. GINSBURG
ACCEPTANCE OF UTILITY EASEMENTS BY THE BOARD -OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNT'. FLORIDA:
THIS IS TO CERTIFY THAT ON THE UTIUTY EASEMENTS ARE ACCEPTED BY
THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA,
JOSEPH E. FLESCHER
CHAIRMAN OF THE BOARD
ATTEST: JEFFREY R. SMITH, CLERK OF THE COURT AND COMPTROLLER
INDIAN RIVER COUNTY
BY:
DEPUTY CLERK
(CLERK TO THE BOARD)
THIS INSTRUMENT WAS PREPARED BY DAVID TAYLOR
FOR MASTELLER, MOLER & TAYLOR INC.
1655 27TH STREET SUITE 2, VERO BEACH, FL.
CERTIFICATE OF AUTHORIZATION NO. LB 4544
PHONE 772-564-8050 FAX 772-794-0647
ORIGINAL PREPARA77ON DATE- 12/15/76 SHEET I OF 2
JACKSON STREET CORNERS SUBDIVISION \
BEING A REPLAT OF A PORTION OF OCEAN HEIGHTS SUBDIVISI0N
AND LYING IN SFCTION 30, TOWNSHIP 38 SOUTH, RANGE 30 EAST,
CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA. 5
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4=Q4779'34 R-25. S
\ \N64'46'48'E 22.38' \ N364044'W 37.53' \ \
N54'08'41 £ 32.04'
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EASEMENT DETAILq�\
SCALE: 1"=20'00,
L=21.29,
4=Q4779'34 R-25. S
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DOCKET NUMBER:
O P.R.M.-4"X4"x24" CONCRETE SET AND
STAMPED "PRM FSM 5243" UNLESS NOTED
OTHER WISE.
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ROD, 15" LONG, AND CAP STAMPED "18 4644".
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i THIS INSTRUMENT WAS PREPARED BY DA WD TAYLOR
FOR MASTELLER, MOLER & TAYLOR INC.
1655 27TH STREFT, SUITE 2, VERO BEACH, FL.
\ CERTIFICATE OF AUTHORIZATION NO. LB 4644
\ \ PHONE 772-564-5050 FAX 772-794-0647
ORIGINAL PREPARA nON OA TE: 12/15/16
\ \ V
0
14SHEET
'
-Ins Permit Application No.
SETH City of Sebastian
RM OFPECIMISWD Development Order Application
Applicant (if not owner, written authorization (notarized) from owner is required)
Name:
David M. Taylor
Address:
1655 27th Street, Suite #2, Vero Beach, Florida 32960
Phone Number: ( 772) 564 - 8050 FAX Number: ( 772 ) 794 - 0647
E -Mail: dt5243@bellsouth.net
Owner (if different from applicant)
Name:
Remineton Stewart. LLC 1 Sebastian Land Grout). LLC
Address:
Post Office Box 953578, Lake Mary, Florida 32795-3578
Phone Number: ( 407 ) 767 - 6474 FAX Number: ( 772 ) 62.9 - 1140
E -Mail:
sneveleffostewartrealtyadvisors.com
Title of permit or action requested:
Final Plat
PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING.
COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-112„ BY 11" COPIES OF ANY ATTACHMENTS
SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM.
A. Project Name (if applicable):
Jackson Street Corners
B. Site Information
Address:
SW Intx of Jackson Street & U.S. Highway No. 1
Lot: Block: Unit: Subdivision:
Block 8 Amended Plat of Ocean Breeze Heights
Indian River County Parcel #:
30383000001008000001,0 & 6.0, 303 83000001009000002.0, 3.0 & 4.0
Zoning Classification: Future Land Use:
CR - Commercial Riverfront Riverfront Mixed Use
Existing Use: Proposed Use:
Vacant Commercial Commercial
C. Detailed description of proposed activity and purpose of the requested permit or action (attach
extra sheets if necessary):
Replat several existing residential lots into three (3) commercial lots
DATE RECEIVED: 12, /;b 110 FEE PAID: $ 500 -CV RECEIVED BY
14 f Go7�;L
42 of 73
Permit Application No.
D. Project Personnel:
Agent:
Name:
David M. Taylor
Address
1655 27th Street, Suite 2, Vero Beach, Florida 32960
Phone Number. ( 772 ) 564 - 8050 FAX Number ( 772 ) 794-0647
E -Mail:
dt5243@bellsouth, net
Attorney:
E Name:
Philip L. Logas, P.A.
Address
1525 International Parkway Suite 4021, Lake Marv, Florida 32746
Phone Number: ( 407 ) 849-1555 FAX Number. ( 407) 849-1570
E -Mail:
info@logaslaw.com
Engineer:
Name:
Earl H. Masteller
Address
1655 27th Street. Suite 2. Vero Beach, Florida 32960
Phone Number: ( 772 ) 567- 5300 FAX Number: ( 772 ) 794-1106
E -Mail:
mastmolr@bellsouth.net
E Surveyor:
Name:
David M. Taylor
Address
1655 27th Street, Suite 2, Vero Beach, Florida 32960
Phone Number: ( 772 ) 564 - 8050 FAX Number: ( 772 ) 794-0647
E -Mail:
dt5243@bellsouth.net
I, David M_ Tavlor , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: I AM THE OWNER X
AM THE LEGA EPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS
APPLICATI ND LL TH ATHE RitATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE
ACCURA A D TRUE THE BEST D Y KNOWLI=DGE AND BELIEF.
12/20/16
SIGNA RE J DATE
SWORN TO AND SUBSCRIBED BEFORE ME BY David M. Tav_ for
WHO IS PERSONALLY KNOWN TO ME OR PRODUCED
AS IDENTIFICATION, THIS 20th DAY OF December , 2016
NOTARY'S SIGNATURE
PRINTED NAME OF NOTARY
COMMISSION No.IExPIRATION
SEAL:
M, sv"• NIKOLE LYNN PLASSE
WCOMMISSION #FF0410M
_.; ..:
EXPIRES: November 22, 2017
Rr t� ` Bided n,N Wary Public Unde m
--ft kz t 0 "V.Ra_i:�L_�
Ni ole L. Plasse
Commision #FF 041000 Exvires 11/22/17
43 of 73
Permit Application No.
The following is required for all comprehensive plan amendments, zoning amendments
(including rezoning), site plans, conditional use permits, special use permits, variances,
exception, and appeals.
IIWE, _ THE OWNER(S) / X THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS
THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE
BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN
CONNECTION WITH MY/OUR PENDING APPLICATION.
11VVE HEREBY WAIVE ANY OBJECTION OR DEFENSE IME MAY HAVE, DUE TO THE QUASI—JUDICIAL NATURE OF THE
PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY
CLAIM OR ASSERTION THAT MYIOUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA
CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING.
THIS WAIV R AND CONSENT IS BEING SIGNED BY MEIUS VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR
I, MI AD ANY E AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN.
12/20/16
SfG RE DATE
Sworn to and subscribed before me by David A Tavlor
who is personally known to me or produced
as identification, this 20th day of December 2016
Notary's Signaturev
Printed Name of Notary Nikole L. Plasse
Commission No./Expiration Commision #FF 041000 Exp_ ices 11/22/17
Seal:
�a his:
NIKOLE LYNN KASSE
MY COMMISSION 1 FF DOW
a
ar
BWidThruNoPuWUndermiars
44 of 73
ply t'F
SES TSN
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 08 February 2017
Agenda Item Title: Nissan Frontier 4WD; Purchase of
Recommendation: Authorize purchase of 2017 Nissan pick-up.
Background: The City's Construction and Engineering Inspector is currently
assigned a surplus 2007 Chevy Trailblazer (SW 669). That
vehicle had been the Police Marine unit (PD 61). The subject
vehicle has experienced multiple maintenance issues and,
recently, the unit has been out of service for major repairs for a
significant period. When this unit is down, any field surveying
needed for the Building, Stormwater, and Engineering is placed
on hold. Due to the critical need to conduct necessary survey
work, a replacement vehicle is requested. A 2017 Nissan
Frontier 4WD pick-up with an enclosed topper for the bed was
selected from Alan Jay FIeet Sales of Sebring, Florida. The
purchase would be made under the National Joint Powers
Alliance (NJPA) Bid #2017 -120716 -NAF in the amount of
$33,494.75.
If Agenda Item Requires Exnenditure of Funds:
Total Cost: $33,494.75
Available Budget in Current FY: -0-
If Cost Requires Appropriation: $33,494.75
Funds to BE Utilized for Appropriation: Repair and /R�eplacemen Fund }
Administrative Services Department/CFO Review:
Attachments: 1. Maintenance repair log for PD 61 and SW 669
2. Alan Jay Quick Quote Sheet
3. NJPA Bid #2017 -120716 -NAF
City Manager Authorization:
Date: 30 January 2017
45 of 73
COMPLETED WORK ORDER SUMMARY Page 1 of 2
Sorter! By: Asset IB 112712017
Serial Number is equal to "1GNET13M272187605'
AND Work Order ID is greater than SL,u
46 of 73
Date
Hours
WOtt
Code Completed
Asset ID
Assigned To Schedule Budget ID
Worked
Part Costs
27924
MOUNTING RA 316113
SW669
010053
1.50
0.00
28027
STEEK CAGE 411113
SW669
010053
1.25
4.74
28067
VENTSHIELDS 4116113
SW669
010053
2.00
6.51
26229
SERVICED VEF 5130113
SW669
010053
2.75
306.36
28278
CLEAN CCNNE 6111113
SW669
010053
0.75
0.00
28543
NAIL IN TIRE 816113
SW669010053
0.50
0.00
29145
ROTATED TIRE 1115114
SW669
010053
1.00
0.00
29149
COMPLETE SE 1116114
SW669
010053
1.75
31.70
29166
REPLACE TWC 1121114
SWfifi9
010053
1.00
281.23
29261
SCANNER CN' 212014
SW9
010053
1.00
0.00
29439
SERVICE CALL 5!1114
SWfifi9
010053
1.00
59.50
29450
SERVICE CALL 517114
SW669
010053
1.50
0.00
29482
REPLACE BULI 5/22114
SW669
010053
1.00
0.69
29858
TOOK TO D&D 9/16114
SW669
010053
1.00
6.77
30183
REB LACE BULI 11124114
SW669
010053
0.50
0.79
30382
MISC. INVENT( 1114115
SW669
010053
0.00
7.26
30513
MISC. INVENT( 2)18115
SW669
010053
OLD
3.63
30621
MISC. INVENTC 3117115
SW669
010053
0.00
3.63
30837
SERVICED VEF 120/15
SW669
ff G 010053
3.00
349.89
30865
MISC. INVENT( 5111115
SW669
S �,ij t4 j 010053
0.00
3.63
30922
PLUG TIRE 5126/15
SW669
010053
1.00
0.00
30943
TRIED SCANNE 5128115
SW669
010053
1.00
O.CO
31225
ANCHOR LIGFr 7123115
SW669
010053
1.50
3.43
31240
LIGHT BAR INS 7129115
SW669
010053
3.00
5.39
31245
AJC MODE 7129115
SW669
010053
2.00
0.00
31247
FAULTY AIC M 7129115
SW669
010053
4.00
0.00
31345
RADIOSPEAKE 8124/15
SW669
010053
2.00
0.00
31349
RADIO SPEAK( 8124115
SW669
010053
1.00
0.00
31484
TOPPED OIL 9122115
SW669
010053
1.00
3.63
31565
CLEANED BAT 10112/15
SW669
010053
1.00
0.00
31621
SERVICEDVEF 1012215
SW669
010053
4.00
349.95
31626
FRONT GRILL 10128!15
SW669
010053
1.00
0.29
32346
SERVICE CALL 4119116
SW669
010053
3.00
0.00
32386
CONSULT DEC 4126116
SW669
010053
2.50
0.00
32392
QUOTE/PO 4127116
SW669
010053
2.00
0.00
32507
CAIN SHAFY 5117116
SW669
010053
1.50
0.00
32536
CONSULT WN 5119116
SW669
010053
1.50
0.00
32585
PICKED UP DE 5131116
SW
010053
1.50
110D32593
LIFTER 613116
SW669
010053
3.00
0.00
32599
SERVICE CALL 618116
SW669
010053
1.00
0.00
32880
REMOVE GRILI 8126116
SW669
010053
2.00
25.61
33164
SERVICE CALL 12/27/16
SW669
010053
2.00
60.47
33268
REPLACE BULI 1117117
SW669
010053
0.50
5.89
64.50
1520.98
46 of 73
COMPLETED WORK ORDER SUMMARY Page 2 of 2
Sorted By: Asset 1D 112712017
Serial Number is equal to "1GNET13M272187605"
AND Work Order ID Is greater than Pz -G [
47 of 73
DateHours
WO#
Code Completed
Asset ID
Assigned To Schedule Budget 10
Worked
Part Costs
21425
PM SERVICE 5131107
ZD-PD61
010043
2.00
10.77
22025
PM SERVICE 12110107
ZD-PD61
010043
2.00
21.27
22244
LIGHT 2125108
20-P061
010043
1.00
0.00
22485
PM SERVICE 5114108
ZD-PD61
010043
2.00
17.17
22645
TAILIGHT 6127108
ZD-PD61
010043
1.00
0.00
22957
PLUG TIRE 9126108
ZD-PD61
010043
1.00
0.00
23031
HUB CAP 10120108
ZD-PD61
010043
1.00
0.00
23108
FLAT TIRE 11114108
ZD-PD61
01C043
1.50
0.00
23309
PLUG TIRE 1129109
ZD-PD61
010043
10
0.00
23344
PM SERVICE 213109
ZD-PD61
010043
2.00
16.69
23729
PM SERVICE 5118109
ZD•PD61
010043
3.00
26.04
24101
PM SVC/TIRES 919109
ZO-PD61
010043
4.00
500.50
24440
PM SERVICE 12/141/39
Z0 -P061
010043
3.00
23.89
24931
PM SERVICE 611110
ZD -P061
010043
2.50
13.31
24979
TIRE 6118110
ZD -P061
010043
1.00
166.79
25386
FUEL NOZZLE 1124111
ZD-PD61
010043
0.50
39.81
25818
PM SERVICE 6129111
ZD -P061
010043
1.75
21.28
2619B
PM SVC/TIRE 10111/11
ZD-PD61
010043
2.75
220.86
26357
TAKE TO SHOF 1218111
ZD-PD61
010043
0.25
0.00
26483
PM SERVICE 1120112
ZD-PD61
010043
2.75
420.62
26532
RECODE GAS 1 1131112
ZD-PD61
01C043
0.50
0.00
26614
SCAN ENGINE 2121112
ZD-PD61
01CD43
0.50
0.00
26676
BULB 3r7112
ZD-PD61
010043
0.75
0.85
26848
4000 MILE OIL 4117112
ZD-PD61
01OD43
2.25
209.11
27137
SERVICED VEF 7118112
MPD61
010043
2.25
35.16
27406
REPLACED TIF 1014112
ZD-PD61
010043
0.50
134.44
27541
SERVICE VEHI� 11/13112
70-P061
010043
2.00
23.28
27557
REPLACE BULL 11/15112
ZD•PD61
010043
0.25
0.65
27585
SEPARATED C 11/27112
ZD-PD61
010043
1.00
0.00
27809
STRIPE UNIT 1/31113
ZD -P061
010043
2.00
0.00
27827
STRIPE UNIT 211113
ZD-PC61
010043
5.50
0.00
27832
STRIP LIGHT B 215113
ZD-PD61
010043
6.00
0.00
27836
STRIP UNIT 215113
ZD -13061
010043
8.50
0.00
27837
STROBE SWIT, 216113
ZD-PD61
010043
7.75
2.58
75.75
1905.26
Total:
140.25
3426.24
47 of 73
s�/1 0 s V— d T PA
.jL 116-1
National Joint Power s Alli-Ince'
Cull Us first, for all of Pour Fleet : f total"utise, Light Truck needs. Quote
111IONE (800) .•1!-AVJA 1'(252-6529) DIRECT 863-4024234 WWW.AL.ANJAY.COM 9616-3
Corporate 2003 U.S. 27 South MOBILE 863-9914693 Mailing P.O. BOX 9200
Office Sebring, FL 33870 FAX 863-402-4221 Address Sebring, FL 33871-9200
ORIGINALQUOTE ATE REVISED QUOTE
111251017 Q7T1 QUOTE
CH ET 132017
REQUESTING AGENCY SEBASTIAN, CITY OF
CONTACT PERSON ALAN CLARKE EMAIL TClarke(cDcitypfsebastlan.ora
PHONE 772-589-1295 MOBILE 772-321-1235 FAX 772-589-5570
NATIONAL JOINT POWERS ALLIANCE BID # 2017 -124716 -NAF www.NationalAutoFleetGroup.com
MODEL 33217 MSRP $29,180.00
2017 NISSAN FRONTIER CREW CAB SV V6 4WD
CUSTOMER ID NJPAPRICE $23,960.00
6' BED
Alt vehicles will be ordered white w/ darkest interior unless clearly stated olherwise on purchase order.
FACTORY OPTIONS DESCRIPTION
QAK W EXTERIOR COLOR GLACIER WHITE W/ STEEL CLOTH INTERIOR
K02 SV value truck package Includes: rearview camera, rear parking aid, dual zone A/C, (6) speakers, auto dimming rear $1,985.00
view mirror, compass, outside temp, spray In bed liner, Cargo tied down system, fog lamps, vehicle security system,
cabin filter, poor mats, sliding bed extender, trailer hitch. tN/A with manual transmission) - REQUIRES SV MODEL
.__.........
.... .....
FACTORY OPTIONS $1„985.00
CONTRACT OPTIONS DESCRIPTION
ST 44 PHAA 44" STAR SIGNAL 44" LED Amber Phazer Light Bar with mounting brackets, takedowns, alleys, rear traffic advisor. Fully $1,724.00
Populated. Includes 5T584020 6 Switch Controller.
..__._......
STAR LDKF311-W STAR FOUR CORNER LED KIT, INSTALLED. $565.00
PACK -RAT -308-3 FURNISH AND INSTALL PACKT-RAT MODEL 308-3 DRAWER UNIT 48'X39 -3/4"X9- 51,WS.00
. .........
10ORCC LEER 10ORCC FIBERGLASS WORK TOPPER WITH UFT UP SOLID SIDE DOORS WITH FULL WIDTH INTERIOR BOX{TOOL BIN $3,455.75
OPTION "A"), FRONT PICTURE WINDOW, REAR LIFT GLASS, AND THULE TRACKER RACK.
NO TEMP TEMPORARY TAG NOT REQUESTED (CUSTOMER WILL HANDLE THEIR OWN TAG WORK) $0.00
CONTRACT OPTIONS $7,549.75
TRADE IN TOTA COST _ S33,494.75
$0.00
TOTAL COST LESS TRAID E IN(S) QTY 1 $33,494.75
Estimated Monthly payments for 60 months paid in advance: $614.81
Municipal finance for any essential use vehicle, requires lender approval, WAC.
Comments
VEHICLE QUOTED BY Scott Wilson FLEET SALES MANAGER scott.wllson�aniay.com
"/ Want to be Your Fleet Provider"
I appreciate the opportunity to submit this quotation. Please review it carefully. If there are any errors or changes, please feel free to contact me at any time.
I am always happy to be of assistance.
NIPA-SEBASTIAN, CITY OF-33217_9616-3.pdf Page 1 of 1
48 of 73
01
,4JPA
Natinnil Joint Powers Alliance`
�p
National Auto
Fleet Group _
A E)Mshun M Cbw .It of wrGo-6.-
2017 Model Year Florida Price Schedule
BID # 120716 -NAF
saLEs
% CH RVS LCf2
L I N C 0 L N
KI ,'
MASERATI
5330 US HWY 27 SOUTH, SEBRING FL 33870
CHRIS WILSON - SCOTT WILSON
863-402-4234
CHRIS.WILSON@ALANJAY.COM // SCOTT.WILSON[a ALANJAY.COM
49 of 73
Jeep
1VlSSAN_.
RAM
saLEs
% CH RVS LCf2
L I N C 0 L N
KI ,'
MASERATI
5330 US HWY 27 SOUTH, SEBRING FL 33870
CHRIS WILSON - SCOTT WILSON
863-402-4234
CHRIS.WILSON@ALANJAY.COM // SCOTT.WILSON[a ALANJAY.COM
49 of 73
C
4210-A 1h
1 M yv i I r' %r 1 ra► w Krai►.� �Gri iW .. i►.+rJ1.
Mr. Chris Wilson
Alan Jay Automotive Network
441 US 1 27 North
Sebring, FL 33871
Authorization # 7300 Renewed
Recitals: National Auto Fleet (ire►up, a k%holly owned subsidiary of t'hc� ruler of Watst)nville was the successful bidder on the National
Joint hnker:s Alliance bid nuntlkr 120716 -VEHICLES. CARS, VANS, SUV'S AND LIGHTTRUCKS WI;TII RELATED
ACCESSORIES".
fhe ,uh,cyucnl contract resulting from bid oumhea 120716 does not expire until .1:rnuary 17, 2021 In an effort to pro% ide
passenger cars. light duty medium duty and heav� duty trucks with .acccsnorie,. National Auto fleet (.inial) clrcted to create Alan ,lay
Automotive Manatienient, ine. an APPROVI':D ASSOCIATE DEALER.
Your prulx►sal uflGring is hereby accepted and is a%%arded for Alan Jay ('he%rolet Cadillac. Inc" d/b/a Alan Jay ('lie\ rolvi
Buick GMC Cadillac. Alan Jay Ford Lincoln Mercury. Inc. d/b/a Alan Jay Ford I.incoln. Alan Jay hnjx)rt ('enter Inc. d/b/a Alan
Jay I oynta_ Alan Jay Fni rprisis of Wauchula. Inc.. d/h/a Alan -lay Chrysler Dodge Jeep of Wauchula d/b/a Alan Jay Chevrolet
of Wauchula. Alan Jay Ford of Wauchula. Inc.. Alan Jay ('hrysler .lecp. Inc_ d/b/a Alan Jay Kia, I roplcal Chevrolet_ Inc. As an
ASSOCIATE DF.Al.F.R. you are now hound to terms and catnditions of the ASSO}CIA-FE DFAI.l:R AC;RI•.I:MENT.
National Auto Fleet (ri-oup has selected Alan Jay Automotive IManagetnent, Inc. to conduct husiness %%ilhin the states
of Florida, Alabama, Ceorgia, North Carolina, and South Carolina to sell service and deliver Passenger Cars. I ight.
Medium & I lea\ Ihtly I ruck, under our national contract 120716. to any city or count\. pa)Iitical sub -division.
X1.11) It[)11 1-17 211 16 14114()1. (.11 1'17121121
ALAN JAY AUTOMOTIVE NETWORK NATIOJAL AUTO FLEET GROUP
- L
f _
x I.•it
Chris Wilson, Fleet Sales IMana er Jeti.-c Cooper, National Manager i
441 US hl�t<rv. 27 North L-`490 Auto Center Drive __ P
Sebring, FL 33870 Watsonville, CA 05076
ILL-.�,......,.II,NaN,IIL,I,III,N,,.,ralll,,,lr.,,- - - -.. --==
.�......m u.u,.,gd.n..,unN.nlilu�u�i, ,.,�.nun..��..,��.x......L..u�.ulpu.,,Nrl,.l,.luli,ul..l
i � �I,IIµ1N,l111„„Nf.11lll,I»., Irllrt.lN11111,�I.IIN,NI.I.II.ni
• Ilil �N
*G.�� M.'s 7rfr+rdb ..: �r
*1A WAA $11A�"A *AYA
J�r�%r� %!r� yrs �!rA �"v* %!r* 011-4� r� �
JkRryMEr. r � 4`
1: ,N:JPA
t~
January 16, 2017
72 Hour LLC, dba National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
Dear Mr. Cooper
Congratuiationsl You have been awarded an NJPA national contract for procurement of "Vehicles, Cars, Vans,
SUVs, and Light Trucks with Related Equipment, Accessories and Services .. Your proposal was accepted, deemed
responsive, evaluated, and recommended for award by NJPA's Evaluation Committee as a solution to meet our
members' needs. NJPA's Chief Procurement Officer and the Executive Director have approved a contract award to
72 Hour LLC, dba National Auto fleet Group, and this award will be effective on the date stated in the Acceptance
and Award document.
This award means that you are now an "NJPA Awarded Contract Vendor and are part of a select group of world-
class vendors. We have attached the NJPA Acceptance and Award. Please check to make sure that your
organization's authorized representative has signed this document and has provided a fully executed copy to NJPA.
Mike Domin is your NJPA Contract Administrator and will be contacting you soon to discuss plans to make this
contract a success for you and our members. Here is Mike's contact information.
Office Phone: 218-895-4148
Cell Phone: 218-838.4545
Email: mike.domin@nipacoop.org
Sincerely,
Jonathan Yahn
Contracts and Compliance Manager
cc: Mike Domin
202 12"' Street NE a P.O. Box 219 • Staples, MN 56479
51 of 73
JW0/ 'w/ �/ worS / ,JPA
1�
Ai.otinn.Tl mint Ilntvrl•s AIfi.uTrn'
ROW
YEAR
2017 -
MAKE
NISSAN
MODEL
CODE
11617 i
E5TIMATEI3
PAYMENT
5247.95
MODEL DESCRIPTION
MS_RP
VERSA NOTE SV S L6.430
CONTRACT PRICE
513.5084d1
1
2
2017
NISSAN
12717
$I7608
VERSA NOTE SR S 18,030
15
$15,C41E
3
2017
NISSAN
11217
$233.00
VERSA SEDAN SV 15,580
512.694
4
2017
NISSAN
12017
$270.11
SENTRA S S 17,690
514,71
5
2017
NISSAN
12117
5278.18
SENTRA SV $ 18,510
51515
,5
6
2017
NISSAN
13117
$311.31
AL71MA 2.55 $ 22.900
$16,9605
7
2017
NISSAN
13217
5337.72
ALTIMA 2.5 SR $ 24,470
518,3991
8
2027
NISSAN
13317
$354.37
ALTIRIA 2.5 SV S 25.450
$19,306
9
2017
NISSAN
13517
5396.95
ALTIMA 3.5 SR S 27,990
SZ3.62fi�
I LO
1017
NISSAN
[6L17
5480.10
MAXIMA S 32.560
526,1561
I Ll
2017
NISSAN
16227
551-3.49
MAXIMA 3.SL SV S 34,540
527,9751
12
Z017
NISSAN
I7CL7
5351.94
LEAF S HATCHBACK 5 30,680
$19,173
13
I1
2017
NISSAN
17117
$412.17
LEAF SV HATCHBACK S 34,200
522.455
1 14
2017
NISSAN
172I7
$456 39
LEAF SL HATCHBACK S 36.790
$24,369
15
Z017
NISSAN
211!7
5305.75
JUKES S 20,250
516,657
16
2017
NISSAN
21317
5339.57
JUKE SV S 22,300
SIB,SCO�
E 17 2017 NISSAN 21017 5338.!7 IUXE SAIVD I $ 22,100 S1B,42R
18 2017 NISSAN 21217 $371,81 JUKE SV A.
I $ 24,150 520.256
19 2017 NISSAN 22117 $345.43 ROGUE 5 $ 23,640 $18,819
I 20 :017 NISSAN 22317 517368 ROGUE SV 5 25,490 520,358
21
2017
NISSAN
1 22217
$36850
ROGUE SAWD
$ 24,9901
S'-0,076
22
IDI7
NISSAN
22417
5396.55
ROGUE Sv AWD
5 26,3401
521.£04
1 23
2017
NISSAN
23117
$437.14
MURANOS
S 29,790
$23,916
1 24
2617
NISSAN
23317
5489.36
MURANO SV
$ 32,8701
$26.5611
25
2017
NISSAN
23017
$464.27
MUAANOSAWO
S 31.3901
SZ5.294I
26
2017
NISSAN
23217
SS1631
MURANO SV AWO
5 33,470
528.1401
27
2017
NISSAN
25111
$438.39
PATHFINDER 5
S 30,730
523,8841
28
2027
NISSAN
25317
$484.73
PATHFINDER SV
S 33,490
$26,4081
29
2017
NISSAN
25017
$466.69
PATHFINDER S4WD
5 32A20I
$25,426
30
2017
NISSAN
25217
$513.11
PATHFINDER SV 4WD
S 35.190
I $27,954
3L
2017
NISSAN
26117
S690.62
ARMADA SV
$ 44,570
S37.6251
37
2017
NISSAN
26217
5739.24
ARMADA SV 4WD
5 47.470
$44274
33
2031
NISSAN
44217
5468.76
QUEST SV
S 30,540
SZ5,538
34
2017
NISSAN
67117
$309'1
NV2005
S 21,330
$16,3451
35
2017
NISSAN
67217
5321.87
NV200 SV
$ 21,960
5173361
36
2017
NISSAN
31117
$335.96
FON TIER KING GIB S
5 21,760
$27,213
37
2017
NISSAN
31317
8355.53
FRONTIER KING CAB 5V
S 24.1130
$19.369
• 38
2017
NISSAN
31517
$367.91
FRONTIER KING CAB SV V6
5 24,740
S20,C44
39
2017
NISSAN
31217
5409.79
FRONTIER KING CAB SVV64WD
S 27,440
522325
40
2017
NISSAN
32117
$369.82
FRONTIER CREW CAB 5
S 24,850
41
2017
NISSAN
32317
$385,68
FRONTIER CREW CAB SV
S 25,760
5216121
42
2017
lJISSAH
32017
5421,68
FRONTIER CREW GAP 54WD
$ 27,550
522,428
43
2017
NISSAN
32217
$432.55
FRONTIER CREW CAB SVVS 4WD
S 28,760
523565
44
2017
NISSAN
33117
539824
FRONTIER CREW CAB SV V6 LONG BED
$ 26,480
521.6961
i 45
2017
NISSAN
33217
$439.79
FRONTIER CREW CAB SV V6 LONG BED 4WD
S 29,1801
$23,9601!
46
2017
NISSAN
36117
$441191
TITAN SINGLE CAP S
S 29,580
524,075
47
2017
NISSAN
36317
$479,82
77TAI SINGLE CAB SV
$ 32,460
526.140
48
2017
NISSAN
36017
5494 43
TITA4 SINGLE CAB S 4WD
5 32,510
526,937
49
2017
NISSAN
36217
5531.18
TITAN SINGLE CAB SV 4WD
S 35,490
$28,939
1 SD
2011
NISSAN
38117
5532.05
TFTA`4 CREW CABS
S 34.780
$28,986
1 S1
2017
NISSAN
38317
$568.16
TITAN CREW CAB SV
5 37,670
530,9541
1 52
2017
NISSAN
38017
$584.59
TITAN CREW CAR S 4WD
$ 37,810
S31.8491
1 53
Z017
NISSAN
38217
5619.55
717ANCREWCABSV4WO
5 40,700
S33,753�
S4
2017
NISSAN
54117
5468.07
TITAN XD SINGLE CAP S
S 31,090
S25,5011
I 55
2017
NISSAN
54317
$522.71
TITAN XD SINGLE CAB SV
$ 34,990
$284771
1 56
2017
NISSAN
54017
$520.61
TITAN XD SINGLE GIB 54WD
S 34.120
528,363
1 57
2017
NISSAN
54217
5574.10
TITAN XO SINGLE CAB SV 4WD
S 38,020
531,277
1 58
:017
NISSAN
51117
SSSS.fii
11TAN x0 SINGLE CAB 5 DIESEL
$ 36,140
510,271
59
24117
NISSAN
51317
S6D6.36
TITAN xO SINGLE CAB SV DIESEL
S 40,040
S13,143
60
I017
NISSAN
51017
5608.17
TITAN X0 SINGLE CAB S IESEL 4WD
$ 39,170
$33,333
I 61
2017
NISSAN
51217
5659.74
TITAN XD SINGLE CAB SV DIESEL 4WD
S 43070
535,9431
62
2017
NISSAN
53117
$556.24
TITAN XO CREW CAB 5
5 16,290
$30.413
Almk Jay NJI'A Schedule
NISSAN rage 12 of SJ
52 of 73
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SEBAST"
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
COUNCIL MEETING DATE: 08 February 2017
AGENDA ITEM TITLE: Alcohol beverage approval.
RECOMMENDATION: Approve alcoholic beverages for Pinkney event at the
Yacht Club.
BACKGROUND: Elizabeth Pinkney is seeking Council approval to serve
alcoholic beverages at the Yacht Club on Saturday, 25
February 2017 from 12:OOPM to 4:OOPM. Staff has
verified Applicant's date of birth. They are expecting
50 people.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA
Administrative Services Department/CFO Review: �� t
ATTACHMENTS:
1. Facility Rental Permit Application
2. Receipt{s}
City Manager Authorization: <
Date: 30 January 2017
54 of 73
CITY OF SEBASTIAN FACILITY
RENTAL PERMIT APPLICATION
Lin LN
SEAT_"
HOME OF PELICAN ISLAND
1225 Main Street
Sebastian, FL 32958
Parks Phone: (772) 228-7054 FAX: (772) 388-8248
mhernandez@cityofsebastian.org
Office Use Only:
$250 Security Pd: 1 -2s -ll lit +
Pate Initials
Rental Fee 010017.040f v7.00
7% Tax
Total Rental Pd: 1-25 - 17 P-4'4,+
Date Initials
City Manager Approval:
Date Initials
City Council Approval:
Date (if applicable)
Police Hire Verification:
(If applicable) Initials
Date: I'Z41- ❑ Community Center Yacht Club
ti z rib-e-� _P I Y-� V_, -U
Name of Permittee (permits may onlyissued to an adult) Name of Organization (if applicable)
Physical Address Mailing Address (if different)
CLV-)�172- - S 13; ew >Lk h n l�
City State Phone E -Mail i SQ o_L�
C) utr7ff
Reason for Rental — Type of Function
5 0 r�r Us's
Anticipated Number of Attendees (if more than 75 attendees, police service[ are requireAl2d R-10-15)
SO z� V G CS �I- �lC� , 700 FIM E4?ry�
Requested Dated Time: From To
Please answer the following yes or no:
1) Are you a resident of Sebastian?
2) Will there be an admission charge or door charge?
3) Will alcoholic beverages be served?
If yes, please provide govt. issued ID proof of age
�s
L 7 Zy
Date of Birth ernI
I, , I17� e)C��. 1 '✓1l6' undersigned, acknowledge that I am the applicant or authorized agent of
the above referenced organ izatioon at I am aware of the provisions of the City of Sebastian Codes and
Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by
all rules and regulations set out for use of City facilities. 1 unders nd that the $250.00 securi deposit will be
refunded if the building is left clean and undamaged, however, f ' ure clean the facilities mme iately after the
use, or causing any damage to the facility will result in forfeiture, n t a full, of the sec rity it
55 of 73
CITY OF SEBASTIAN 10505
ADMINISTRATIVE SERVICES RECEIPT
Name E I I ZAlke_� ? l Kev y
Date ,qA .
Cash
lCheck # 100 6 -
Credit
001001 208001
Sales Tax
001001 220000
Security Deposit
001501 362100
Taxable Rent
001501 362150
Non -Taxable Rent
450010 369900
Airport Badge
001001218010
CobraServe
001501 354100
Code Enforcement Fines
001501 347557
Community Center Revenue
001501341920
Copies
001501 351140
Parking Citation
001501 342100
Police Security Services
001501 329200
Site Plan Review
001501 329300
Subdivision/Plat Review
001501 329100
Zoning Fees
Amount Paid
it 7. 60
2 -SO. 00
('O 0 . 0 0
$b
Total Paid �JS7. Oa
I itials
Security Dep Held - Amount $ Check #
White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant
56 of 73
MY Lf
SEBASTIAN
_ ,,yam
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
COUNCIL MEETING DATE: 08 February 2017
AGENDA ITEM TITLE: Alcohol beverage approval.
RECOMMENDATION: Approve alcoholic beverages for Maldonado retirement
party at the Community Center.
BACKGROUND: Violeta Maldonado is seeking Council approval to
serve alcoholic beverages at the Community Center on
Saturday, 04 March 2017 from 2:OOPM to 10:OOPM.
Staff has verified Applicant's date of birth. They are
expecting 60 people.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA
Administrative Services Department/CFO Review:,/l �-j 1 �fr,
ATTACHMENTS:
City Manager Authorization:
Date: 30 January 2017
1. Facility Rental Permit Application
2. Receipt(s)
57 of 73
CITY OF SEBASTIAN FACILITY
RENTAL PERMIT APPLICATION
111 '`f
SERA- T"
HONIE OF PELICAN [SUNG
1225 Main Street
Sebastian, FL 32958
Parks Phone: (772) 228-7054 FAX: (772) 388-8248
mhernandez@cityofsebastian.org
Date:4
l X 2011 `Community Center
i r)I -t' z,, M rA I rel r )n ri rl o
N%'e(it
Loff Permittee (permits 'may only be issued to an adult)
am[ ) l Jr t<c Y�1j1 x,[
Physical Address !
Office U 0 ly
$250 Security Pd: I ! I4 AA1U-
ate !— In. ials
Rental Fee 3? -d • Oa 27.4 0.1 2.' f' o
7% Tax
Total Rental Pd: 11
ate Initials
City Manager Approval:
Date Initials
City Council Approval:
Date (if applicable)
Police Hire Verification:
(If applicable) Initiafs
❑ Yacht Club
Name of Organization (if applicable)
Mailing Address (if different)
F1 - 0j 23
City State Phone Mail f
ReAnYr %- 1e- + tW+1
Reason for Rental – /Type of Funcltion
�l
Anticipated Number of Attendees (if more than 75 attendees, police services are required by R-10-15)
1U c- -r_*V-) L!, 201-1
Requested Date
Please answer the following yes or no:
1) Are you a resident of Sebastian?
2 ) 10 prv.
Time: Fro To
"4es
2) Will there be an admission charge or door charge? �j0
3) Will alcoholic beverages be served? ies
If yes, please provide govt. issued ID proof of age
Date of Birth Verified by
I
I, t l , the undersigned, acknowledge that 1 am the applicant or authorized agent of
the above referenced organization, that I am aware of the provisions of the City of Sebastian Codes and
Resolutions in respect to this application and use of City facilities for which I have applied and agree to abide by
all rules and regulations set out for use of City facilities. I understand that the $250.00 security deposit will be
refunded if the building is left clean and undamaged, however, failure to clean the facilities immediately after the
use, or causing any damage to the facility will result in forfeiture, in part or full, of the security deposit.
58 of 73
CITY OF SEBASTIAN 10498
ADMINISTRATIVE SERVICES RECEIPT
Name V 101-04 -GC, ►'tel A-4 dCr,\Aici-)j
Datd.IGU WVt,/ 19, Zol - k # 10 �L-
C.�vl _j Credit
(qo,- , lff 17, -�v cm a 1 of lit
Amount Paid
001001 208001 Sales Tax
001001 220000 Security Deposit
001501 362100 Taxable Rent
001501 362150 Non -Taxable Rent
450010 369900 Airport Badge
001001218010 CobraServe
001501 354100 Code Enforcement Fines
001501 347557 Community Center Revenue
001501 341920 Copies
001501 351140 Parking Citation
001501 342100 Police Security Services
001501 329200 Site Plan Review
001501 329300 Subdivision/Plat Review
001501 329100 Zoning Fees
22_4a
tP 320-00
`7 " Total Paid _i§ S 2 .
Initials
Security Dep Held - Amount $ Check #
White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant
59 of 73
LM OF
SEBASTIAN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Ch114014 41-140141RUT 133 WEN"IMI-0;
AGENDA ITEM TITLE:
RECOMMENDATION:
08 February 2017
City Board Alternates
Appoint Alternates to Budget Committee.
BACKGROUND: During the past Budget `Season,' the Budget
Committee failed to establish a quorum in order to
conduct multiple meetings. Vice Mayor Coy has
requested this agenda item for Council consideration.
Sebastian Code of Ordinances Section 2-167 and
Section 2-171 control Council's actions on the subject
matter.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA
Administrative Services Department/CFO Review.. I aL
ATTACHMENTS:
City Manager Authorization:
Date: 30 January 2017
Copy of SCO See. 2-167, Sec.2-171
60 of 73
Sebastian, FL Code of Ordinances
Sec. 2-167. -Appointments.
Page 1 of 2
The city council shall make all appointments and reappointments to the boards and
committees of the city. Unless waived by the city council and the applicant, the city council shall
interview persons requesting consideration for appointment at a public meeting. Following such
interview, the city council shall fill the vacancy from the list of applicants. All boards and
committees shall have at least one alternate member, with a maximum of two alternate
members.
No person shall serve on more than one city board or permanent committee simultaneously.
(Ord. No. 0-97-56, § 2, 9-25-97; Ord. No. 0-98-05, § 2, 7-8-98; Ord. No. 0-04-16, § 1, 9-15-04)
Sec. 2-171. - Terms.
Except as otherwise provided by ordinance or by state law, board members shall be
appointed to fill specific three-year terms of membership, which shall be staggered, so that no
more than three members of a particular board shall be appointed in any given calendar year. In
the event that an appointment is made to fill an unexpired term, the member shall serve until the
end of the unexpired term.
Terms of all members of any board or committee shall remain active until such time as
council appoints a new member.
(Ord. No. 0-97-56, § 6, 9-25-97; Ord. No. 0-98-05, § 3, 7-8-98; Ord. No. 0-11-18, § 1, 11-16-11; Ord.
No. 0-12-12, § 2, 12-12-12)
DIVISION 4. - BUDGET REVIEW ADVISORY BOARD[121
Footnotes.•
--- (12) ---
Editor's note— Ord. No. 0-98-t4, §§ 1-3, adopted Oct. 14, 1998, did n ot specify manner of codification; hence, such provisions have
been designated by the editor as div. 4 §§ 2-221-2-223.
Cross reference— Finance and budget, § 2-85 et seq.
Sec. 2-221. - Established.
There is hereby established a citizens' budget review advisory board. The board shall be
composed of seven residents of the city.
61 of 73
about:blank 2/2/2017
CMT
SEBASTIAN
j
HOME OF PELICAN ISLAND
COUNCIL MEETING DATE:
AGENDA ITEM TITLE:
[ 7_xK1��iu I�� t�17:11 Y C��►1
CITY COUNCIL AGENDA TRANSMITTAL
08 February 2017
FY 2017-18 Budget Objectives & Review.
Consider FYI 7/18 Budget Objectives.
BACKGROUND: At the 25 January 2017 Council Meeting, a motion was
approved as follows: "MOTION by Mr. Dodd and SECOND by Mr. Hill to include on February 8t'
of the budget calendar that Council finalize objectives; and, review and identify any items on the
2017/2018 Capital Improvement Pian that they don't feel are a high priority."
The subject motion calls, initially, for Council to "finalize
objectives" for the FY17/18 Budget. Therefore, this Agenda Item is presented for approving
objectives for the FY17/I8 Operating Budget. A following Agenda Item is presented regarding
discussing items on the Capital Improvement Plan.
The attached Draft Minutes include the comments offered
during the discussion of the above motion.
Council Member Dodd has submitted Attachment 2 as input
for Council discussion.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A
Administrative Services Department Review:
ATTACHMENTS: 1. Council Meeting Draft Minutes -25 Jan 17 pages 2&3
2. Council Member Ed Dodd Input
City Manager Authorization:
Date: 31 January 2017
62 of 73
Regular City Council Meeting
January 25, 2017
Page Two
Brief Announcements
1/27/17 — Chamber Concert in Riverview Park — Crooked Creek - 5:30 — 8:00 pm
2/4/17 — Craft Club Show in Riverview Park — 10 am — 3 pm
2/4/17 — Indian River County Historical Society's Mullet Fry at Working Waterfront — 12 — 2 pm
Mayor McPartlan announced the events and Vice Mayor Coy added the Four Chaplain
Commemoration would be held February 11 at 2 p.m. in Riverview Park.
7. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/herhand to be recognized.
A. Approval of Minutes - January 11, 2017 Regular Meeting
17.022 B. Resolution No. R-17-02 - 4`h Quarter Budget Amendment (Transmittal, R-17-02,
Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING
THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER
30, 2016 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
17.023 C. Approve 2017/2018 Budget Calendar (Transmittal, Calendar)
17.024 D. Approve Forfeiture Fund Distribution to the Executive Roundtable of Indian River
County (Transmittal, F.S.932.7055, Letter)
17.025 E. Approve Forfeiture Fund Distribution to Treasure Coast Crime Stoppers (Transmittal,
F.S.932.7055, Letter)
17.026 F. Approve the Purchase of 145 Windows Enterprise Licenses from SHI International
Corp. Under the Florida Dept. of Management Services Contract #43230000-15-02
in the Amount of $26,226.15 (Transmittal, Quote, Contract)
17.027 G. Approve Alcoholic Beverages for Ratelle Event at Community Center on February 3,
2017 from 5:00 p.m. to 9:00 p.m. DOB Verified (Transmittal, Application, Receipt)
MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to approve consent agenda
items A, B, E, and G.
ROLL CALL
Motion carried 5-0.
Vice Mayor Coy - Aye Mr. Dodd -Aye
Mr. Hill -Aye Ms. Kinchen -Aye
Mayor McPartlan -Aye
Item C - Budget Calendar
Mr. Dodd pulled this item and said in the past Council has reviewed items late in the budget
cycle and then discussed whether to increase or decrease the millage rate. He would like to
add the date of February 8 for Council to finalize some objectives for the Citizens Budget
Review Advisory Committee and staff to work towards prior to the fall budget adoption.
63 of 71
Regular City Council Meeting
January 25, 2017
Page Three
For example, he is interested in staying at the 2016/2017 rolled -back rate; taking five years
to pay the remaining retirement payout benefit from reserves to address some current
staffing needs; and, prioritize the projects in the 2017/2018 Capital Improvement Program.
The City Attorney advised he was concerned about their having discussion of the millage
and giving instructions given that state law provides a specific process for setting the
millage, advertising, and holding public hearings to get the millage rate. He said they could
discuss any budget issues except for the millage rate; and Council could phrase a request to
staff and the Committee that they work towards a comparable 2016/2017 revenue stream.
Ms. Coy suggested inviting the Committee to the discussion. Mr. Dodd said he sympathized
with the Committee but Council could stili provide the framework or working document for
them. He would like the parties involved to start with income and then spend what they have
instead of identifying expenses and then figuring out where to get the money.
Mr. Dodd said the genera[ fund is the fix and the Capital Improvement plan is the
discretionary spending so if there are items that are a lower priority, the parties can use that
in their process.
MOTION by Mr. Dodd and SECOND by Mr. Hill to include on February 8`h of the budget
calendar that Council finalize objectives; and, review and identify any items on the
2017/2018 Capital Improvement Plan that they don't feel are a high priority.
ROLL CALL:
Motion carried 5-0.
Mr. Dodd —Aye
Ms. Kinchen — Aye
Vice Mayor Coy - Aye
Mr. Hill —Aye
Mayor McPartlan - Aye
Item D - Forfeiture Fund Distribution
Mayor McPartlan pulled this item and advised that he had to abstain from the vote because
he serves on the committee in his role with the Florida Department of Children and Families
and is currently the vice chairman.
MOTION by Vice Mayor Coy and SECOND by Ms. Kinchen to approve Item D of the
Consent Agenda.
ROLL CALL: Mr. Hill —Aye Ms. Kinchen — Aye
Mayor McPartlan - Abstained Vice Mayor Coy — Aye
Mr. Dodd -Aye
Motion carried 4-0.
Item F - Windows Enterprise Licenses
Ms. Kinchen pulled this item and asked there are 145 computers or are some licenses being
purchased for spares. The MIS Manager reported there are 139 active computers with the
remaining about to be pushed into service.
MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve [tem F of the Consent Agenda.
64 of 78
Sebastian City Council
Council Member Ed Dodd Input
for
Fiscal 2017-2018 Budget Goals
1. Ad Valorem tax revenue will be budgeted at the same income level
used in the 2016117 budget.
2. The remaining Reserve Fund loan for the early retirement buy out
will be repaid at 20% per year over the next five budget cycles.
3. Identify and budget for staff to support city Mission Statement
budget strategies of:
1. Development a Growth Management plan....
2. assess the City's recreational and cultural activities....
3. and to aid in getting Grants to assist the city with water and sewer
connections.
4. Align the Capital Improvement Plan priorities to concentrate on
projects which fall into the following areas.
1. Storm water drainage.
2. Road maintenance.
3. Sidewalk repair and construction.
65 of 73
OWLT
SEBAS-T_"
HOME OF PELICAN ISLAND
COUNCIL MEETING DATE:
AGENDA ITEM TITLE:
RECOMMENDATION
CITY COUNCIL AGENDA TRANSMITTAL
08 February 2017
FYI 7/18 CIP Review.
Consider FYI 7/18 CIP Items that are not a High Priority.
BACKGROUND: At the 25 January 2017 Council Meeting, a motion was
approved as follows: "MOTION by Mr. Dodd and SECOND by Mr. Hill to include on February 8th
of the budget calendar that Council finalize objectives; and, review and identify any items on the
2017/2018 Capital Improvement Plan that they don't feel are a high priority."
A previous Agenda Item was presented to discuss, and
approve, objectives for the FY17/18 Operating Budget. This `present' Agenda Item is offered to
discuss items on the FY17/18 Capital Improvement Plan that Council does not feel are a high
priority.
The attached Draft Minutes include the comments offered
during the discussion of the aforestated motion. A copy of the summary page summarizing
purchases and improvements included in the Capital Improvement Plan, adopted by the City
Council on 28 September 2016, has also been attached.
IF AGENDA ITEM REOUIRES EXPENDITURE/SOF FUNDS: NIA`
Administrative Services Department/CFO Review: l �-�J • /� i
ATTACHMENTS: 1. Council Meeting Draft Minutes -25 Jan 17 pages 2&3
2. Summary of Capital Purchases and Improvements -FY 17-22,
City Manager Authorization:
Date: 31 January2017
66 of 73
Regular City Council Meeting
January 25, 2017
Page Two
Brief Announcements
1127/17 — Chamber Concert in Riverview Park — Crooked Creek - 5:30 -- 8:00 pm
214/17 — Craft Club Show in Riverview Park -- 10 am — 3 pm
214/17 — Indian River County Historical Society's Mullet Fry at Working Waterfront — 12 — 2 pm
Mayor McPartlan announced the events and Vice Mayor Coy added the Four Chaplain
Commemoration would be held February 11 at 2 p.m. in Riverview Park.
7. CONSENT AGENDA
Ail items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. if a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising hislherhand to be recognized.
A. Approval of Minutes -- January 11, 2017 Regular Meeting
17.022 B. Resolution No. R-17-02 — 4`h Quarter Budget Amendment (Transmittal, R-17-02,
Report)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING
THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER
30, 2016 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR
AN EFFECTIVE DATE.
17.023 C. Approve 2017/2018 Budget Calendar (Transmittal, Calendar)
17.024 D. Approve Forfeiture Fund Distribution to the Executive Roundtable of Indian River
County (Transmittal, F.S.932.7055, Letter)
17.025 E. Approve Forfeiture Fund Distribution to Treasure Coast Crime Stoppers (Transmittal,
F.S.932.7055, Letter)
17.026 F. Approve the Purchase of 145 Windows Enterprise Licenses from SH1 International
Corp. Under the Florida Dept. of Management Services Contract #43230000-15-02
in the Amount of $26,226.15 (Transmittal, Quote, Contract)
17.027 G. Approve Alcoholic Beverages for Ratelle Event at Community Center on February 3,
2017 from 5:00 p.m. to 9:00 p.m. DOB Verified (Transmittal, Application, Receipt)
MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to approve consent agenda
items A, B, E, and G.
ROLL CALL:
Motion carried 5-0.
Vice Mayor Coy — Aye Mr. Dodd —Aye
Mr. Hill —Aye Ms. Kinchen —Aye
Mayor McPartlan - Aye
Item C — Budget Calendar
Mr. Dodd puiled this item and said in the past Council has reviewed items late in the budget
cycle and then discussed whether to increase or decrease the millage rate. He would like to
add the date of February 8 for Council to finalize some objectives for the Citizens Budget
Review Advisory Committee and staff to work towards prior to the fall budget adoption.
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Regular City Council Meeting
January 25, 2017
Page Three
For example, he is interested in staying at the 2016/2017 rolled -back rate; taking five years
to pay the remaining retirement payout benefit from reserves to address some current
staffing needs; and, prioritize the projects in the 2017/2018 Capital Improvement Program.
The City Attorney advised he was concerned about their having discussion of the millage
and giving instructions given that state law provides a specific process for setting the
millage, advertising, and holding public hearings to get the millage rate. He said they could
discuss any budget issues except for the millage rate; and Council could phrase a request to
staff and the Committee that they work towards a comparable 2016/2017 revenue stream.
Ms. Coy suggested inviting the Committee to the discussion. Mr. Dodd said he sympathized
with the Committee but Council could still provide the framework or working document for
them. He would like the parties involved to start with income and then spend what they have
instead of identifying expenses and then figuring out where to get the money.
Mr. Dodd said the general fund is the fix and the Capital Improvement plan is the
discretionary spending so if there are items that are a lower priority, the parties can use that
in their process.
MOTION by Mr. Dodd and SECOND by Mr. Hill to include on February 81h of the budget
calendar that Council finalize objectives; and, review and identify any items on the
2017/2018 Capital Improvement Plan that they don't feel are a high priority.
ROLL CALL
Motion carried 5-0.
Mr. Dodd —Aye
Ms. Kinchen —Aye
Vice Mayor Coy - Aye
Mr. Hill —Aye
Mayor McPartlan - Aye
Item D - Forfeiture Fund Distribution
Mayor McPartlan pulled this item and advised that he had to abstain from the vote because
he serves on the committee in his role with the Florida Department of Children and Families
and is currently the vice chairman.
MOTION by Vice Mayor Coy and SECOND by Ms. Kinchen to approve Item D of the
Consent Agenda.
ROLL CALL: Mr. Hill —Aye Ms. Kinchen —Aye
Mayor McPartlan - Abstained Vice Mayor Coy — Aye
Mr. Dodd -Aye
Motion carried 4-0.
Item F -Windows Enterprise Licenses
Ms. Kinchen pulled this item and asked there are 145 computers or are some licenses being
purchased for spares. The MIS Manager reported there are 139 active computers with the
remaining about to be pushed into service.
MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve Item F of the Consent Agenda.
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CITY OF SEBASTIAN, FLORIDA
FISCAL YEAR 2017-2022
SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS
List of Protects
FY 2016-17
FY 2017-18
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22
Totals
General Government
Audio Visual Equipment
$ 50,000
S 30,000
$ -
$ -
$ - $
-
$ 80,000
Computer Replacements
-
-
180,000
-
-
-
180,000
Computer Upgrades
50,000
35,000
35,000
35,000
35,000
35,000
225,000
MIS Servers
40,000
-
-
-
-
-
40,000
Police Department
Police Operations Equipment
15,000
15,000
6,000
36,000
Police Detective Equipment
6,000
5,000
-
-
-
-
11,000
Police Vehicles & Equipment
380,000
264,000
270,000
430,000
300,000
300,000
1,944,000
Roads and Special Projects
Public Works Roads Equipment
95,000
150,000
130,000
185,000
80,000
115,000
755,000
Public Works Roads Equipment
-
30,000
40,000
-
-
-
70,000
Sign Replacement
30,000
30,000
30,000
30,000
30,000
30,000
180,000
Street Reconstruction
150,000
50,000
-
-
-
200,000
Street Repaving
750,000
350,000
450,000
250,000
250,000
250,000
2,300,000
Sidewalk Construction
40,000
40,000
40,000
40,000
40,000
40,000
240,000
Road Striping
20,000
20,000
20,000
20,000
20,000
20,000
120,000
Working Waterfront Phase 3.
400,000
-
-
-
-
-
400,000
Stormwater
Stormwater Equipment
10,000
10,000
106,000
55,000
10,000
45,000
236,000
Road Crossing/Sideyard Pipes
100,000
90,000
80,000
70,000
60,000
50,000
450,000
Tulip Drive Road Crossing
-
50,000
-
-
-
-
50,000
Tractor
-
165,000
-
165,000
Track Excavator
-
-
145,000
145,000
Pipe Sliplining
140,000
-
-
-
140,000
Dump Trucks
150,000
160,000
125,000
435,000
Transport Truck/Trailer
-
-
215,000
-
-
215,000
Parks & Recreation
Public Works Parks Equipment
-
85,000
30,000
52,000
48,000
215,000
Riverview Park Fencing
25,000
-
-
-
25,000
Friendship Park Improvements
250,000
250,000
Cemetery
Columbariums
55.000
-
55,000
Facilities Maintenance
City Hall Parking Lot
-
50,000
-
-
-
50,000
Fleet Management
Public Works Fleet Equipment
4,000
19,000
40,000
5,000
14,000
82,000
Golf Course
Golf Cart Fleet
-
334,059
-
-
-
334,059
Golf Course Small Equipment
-
-
8,785
8,785
Rebuild Greens
165,000
-
-
165,000
Airport
Airport Vehicle
-
30,000
30,000
Weather Observation System
-
106,000
106,000
Airport Master Plan Design
216,000
-
-
-
216,000
Airport Taxiway C,D,E
276,882
1,600,000
2,000,000
3,876,882
Construct Access Road West
-
800,000
-
-
aoo,000
Airport Shade Hangars
-
400,000
-
400,000
Totals
$ 3,417,882
$ 4,753,059
$ 3,680,785
$ 1,462,000
$ 1,032,000 $
885,000
$ 15,230,726
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Cm li
SEBASTtAN
�v
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
COUNCIL MEETING DATE: 08 February 2017
AGENDA ITEM TITLE: Parks and Recreation Master Plan.
RECOMMENDATION: Consider Parks and Recreation Master Plan proposal.
BACKGROUND: Tindale Oliver has presented a Professional Services
Agreement for a Parks and Recreation Master Plan
proposal for the City of Sebastian. Services listed in
the proposal are Project Management, Inventory,
Mapping, Recommendations, Implementation Plan,
Community Outreach, as well as advisory and Council
Updates. These services will encompass up to 18
facilities, excluding the Golf Course. Total proposed
cost for these services is $50,000. On 23 January 2017
the Parks and Recreation Advisory Committee voted
unanimously to present this proposal to City Council
for consideration.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS:
Total Cost: $50,000
Amount Budgeted in Current FY: -0-
Amount of Appropriation Required: $50,000
Fund to Be Utilized for Appropriation: Recreation Impact Fees
Administrative Services De artment/CFO Review:
Department/CFO l/
ATTACHMENTS:
1. Professional Services Agreement
City Manager Authorization:
X,
Date: 30 January 2017
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Tindale
OZOliver GRE; -F INSIGHTS. GRE,- -CER OUTCOMES.
d e s i g n
CITY OF SEBASTIAN
PROFESSIONAL SERVICES AGREEMENT
PARKS AND RECREATION AND MASTER PLAN
The scope of professional services included in this Work Order follows the requirements and
procedures identified in the Professional Services Agreement between the City of Sebastian and
TOA Design Group, LLC.
A. INTRODUCTION
The City is seeking to prepare a Citywide Parks and Recreation Master Plan under the Professional
Services Agreement. This Work Order is for the development of the Parks and Recreation Master Plan
(the Plan) by performing an assessment of each of the City's parks and recreation facilities, building an
inventory for the City to update as changes occur in the future, provide public outreach and prepare a
capital plan for recommended park improvements.
B. SCOPE OF SERVICES
The following scope of work identifies the professional planning services to be provided by TOA Design
Group, LLC (Consultant) and our special subconsultant, GAI Consultants (Subconsultant), henceforth
designated as the Planning Team.
a.. Proiect Management
The Consultant will conduct one (1) administrative kick-off meeting in person and a total of
three (3) brief progress/coordination meetings that will be held via a teleconference with City
staff. The site inspections will commence immediately following the kick-off meeting.
z. Inventory & MaoDinq
2.i. The Consultant, with major support from their Subconsultant, will inventory the existing
parks, open spaces, and recreational facilities (not to exceed 18 facilities, excluding the golf
course) within the City of Sebastian. This will be accomplished based on several activities,
including a site assessment, verification of the City's inventory, discussions with staff, ,
other planning documents, and field observations.
2.2 During the site assessment, the Consultant will geo-reference all major facilities and
amenities, photo document the site, document the overall character, safety, and function
of the park, determine internal accessibility and external connectivity, and assess the
overall quality of each site's amenities and infrastructure.
2.3 Park acreage will be verified based on readily available information.
2.4 Using existing GIS and CAD base information, the Planning Team will update missing
information to compile an updated inventory of facilities, amenities, and infrastructure by
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City of Sebastian
Parks and Recreation Master Plan
Page -of3
park site and typology.
2-5 Once the physical inventory is completed a quantitative, qualitative, and textual analysis
will be performed.
3. Recommendations & Im❑lementation Plan
3.a The Planning Team will provide recommendations for future park facilities including
cooperative development, operation, and maintenance of facilities.
3.2 The Planning Team will identify potential new acquisitions that include general location
recommendations, amount of acreage required, level of facility development, and timing
schedule.
3.3 The Planning Team will recommend short, mid and long term capital improvements
required to implement the Plan.
3.4 Based on the recommendations that arise, the Planning Team will prepare a
Funding/Implementation Strategy that will include alternative funding opportunities (i.e.,
grants, partnerships, fees, assessments, special taxes).
4. Communitv Outreach
The Plan will be developed through the implementation of an outreach program to gain critical
information, determine future demand, and build partnerships for the implementation of the
Plan. The Planning Team will coordinate, plan for, facilitate, and document two (2)
community forum meetings/presentations. The meetings will be held to present assessment
findings and preliminary recommendations for comment. The City will be responsible for
securing meeting locations and for advertising the meetings. The Planning Team will provide
the City with an invitation flyer to be used in promoting the events.
S. Advisory Board and Council Uadates
The Planning Team will make one presentation each to the Parks and Recreation Advisory
Board and the City Council.
C. SCHEDULE
The Planning Team will initiate work immediately upon receipt of the notice to proceed (NTP). The
tasks will be completed within 90-120 days from NTP.
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City of Sebastian
Parks and Recreation Master Plan
Page 3 of 3
D. PROJECT Bl.1D(-7j=T
Based on this scope of services, the lump -sum budget for this efforttotals sso,000, as shown in the
table below.
Task # I Task Name Total
TASK i
Project Management
TASK z
Inventory & Mapping
TASK 3
Recommendations & Implementation Plan
TASK 4
Community Outreach
TASK 5
Advisory & Council Updates
$3,500
s18,000
$z5,0oo
$10,000
$3,500
TOTAL PROJECT BUDGET $50,000
The project will be billed monthly on a percent complete basis by task. Each invoice will show the total
amount previously invoiced, the net amount due far the current invoice, and include a project report.
Tindale Oliver City of Sebastian
Name/Title
ATTEST:
Jeanette Williams, MMC
City Clerk
Joe Griffin, City Manager
Approved as to Form and Legality for
Reliance by the city of Sebastian only:
Robert A. Ginsburg
City Attorney
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