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HomeMy WebLinkAbout02-08-2017 CC Minutes/CRALm �Y HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, FEBRUARY 8, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular Meeting to order at 6:00 p.m. 2. Pastor Grant Foster, Riverside Church gave the invocation. 3. The Pledge of Allegiance was recited. 4. Roll Call: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen City Staff Present: City Manager Joe Griffin City Attorney Bob Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Killgore Asst. Administrative Services Director Cindy Watson City Engineer Frank Watanabe Community Development Manager Dorri Bosworth Airport Director Scott Baker Procurement Manager Randy Moyer Police Commander John Blackledge 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.032 A. Proclamation - 211 Awareness Week — February 13-18 — Page Woodward, Community Relations Specialist, 211 of the Treasure Coast Mayor McPartlan read and presented the proclamation to Ms. Woodward. 17.033 B. Collier Creek Water Project Presentation by Indian River County Utilities Director Vincent Burke Vincent Burke, Director of Utility Services, displayed a PowerPoint on the Collier Creek Water Assessment Project. (See attached) He noted there are over 70.92% residents in favor of this improvement; the estimated assessment will be $6,250; notices have been sent out to the property owners; and, there will be an informal meeting for all interested parties held on March 7 at 6:00 p.m. at the Sebastian Yacht Club. The public hearing will be March 14, 2017. Regular City Council & CRA Meeting February 8, 2017 Page Two Mayor McPartlan asked the City Manager to post the hearing dates on COSTV Channel 25. Mr. Hill asked why it was not required for the subdivision to install water at the time of development for safety and quality of life purposes. Mr. Dodd said his research found there is a way for half -acre lot subdivisions to opt out of water installation in the County's code. Mr. Burke added the Collier Creek Homeowners Association by-laws provide that the County can initiate an assessment providing a threshold of supporting property owners is met; the County's current regulations require new construction to hook-up. Mr. Burke advised subdivisions without water would still have to go through the assessment process to allow public input, but should there ever by a safety issue the County could make a decision without a super -majority referendum. Mr. Burke said when the installation began, certain areas were built -out which provided a lower assessment, but for the private subdivisions, the County had to borrow funds so there had to be a pledge to pay down the debt. Mr. Burke said in response to a concerned citizen, the County Attorney researched Cross Creek's by-laws and found the assessment could be initiated through the County's code. 6:27 pm Brief Announcements • 2/10/17 —Chamber Concert in Riverview Park — Z Street Speakeasy Band— 5:30 — 8 pm • 2/11/17— Storybook Forest in Riverview Park— 10 am —I pm • 2/11/17— Four Chaplains Commemoration at Veterans Memorial— 2 pm • 2/18/17 —Sebastian River Art Club Show in Riverview Park — 10 am — 4 pm Mayor McPartlan announced the upcoming events. 7. Recess City Council Meeting and Convene as Community Redevelopment Agency A. Call to Order Mayor McPartlan called the CRA meeting to order 6:28 p.m. B. Approval of September 28, 2016 CRA Minutes MOTION by Mr. Hill and SECOND by Chairman McPartlan to approve the Sept. 28, 2016 CRA minutes passed with a voice vote of 5-0. 17.002 C. Approve Septic to Sewer Grant Program Application (Transmittal. Application. Summary) The City Manager reported the application was revised to include the revenues from the Indian River Lagoon Council grant award. MOTION by Mr. Hill and SECOND by Vice Chairwoman Coy to approve the Septic to Sewer grant program application. Regular City Council & CRA Meeting February 8, 2017 Page Three ROLL CALL: Vice Chairwoman Coy —Aye Mr. Dodd —Aye Mr. Hill—Aye Ms. Kinchen—Aye Chairman McPartlan - Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:29 p.m. 8. Adjourn Community Redevelopment Agency Meetina and Reconvene as City Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — January 25, 2017 Regular City Council Meeting 16.130117.034 B. Resolution No. R-17-03 FDOT Supplemental JPA — Environmental Study for the Airport Master Plan (Transmittal R-17-03, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO PROVIDE FUNDING FOR AN ENVIRONMENTAL STUDY FOR THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 16.116117.035 C. Resolution No. R-17-04 FDOT Supplemental JPA — Design of Taxiways C, D & E (Transmittal, R-16-14, R-17-04, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION REFLECTING AMENDED AMOUNTS FOR THE DESIGN TAXIWAY C, D & E PROJECT AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE, 17.028 D. Resolution No. R-17-05—Final Plat—Jackson Street Corners (Transmittal, R-17-05, Final Plat, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS JACKSON STREET CORNERS, BEING A REPLAT OF A PORTION OF OCEAN BREEZE HEIGHTS SUBDIVISION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 17.036 E. Approve the Purchase of One 2017 Nissan Frontier 4WD Pickup for the Engineering Department in the Amount of $33,494.75 Under the National Joint Powers Alliance Bid #2017 -120716 -NAF (Transmittal, Repair Log, Quote, NJPA Bid) 17.037 F. Approve Alcoholic Beverages for Pinkney Event at the Yacht Club on February 25, 2017 from 12:00 p.m. to 4:00 p.m. DOB Verified (Application, Receipt) 17.038 G. Approve Alcoholic Beverages for Maldonado Event at Community Center on March 4, 2017 from 2:00 p.m. to 10:00 p.m. DOB Verified (Transmittal, Application, Receipt) Regular City Council & CRA Meeting February 8, 2017 Page Four Ms. Kinchen asked to pull Item E. MOTION by Vice Mayor Coy and SECOND by Mr. Dodd to approve consent agenda items A through D, F and G. ROLL CALL: Motion carried 5-0. Mr. Dodd—Aye Ms. Kinchen—Aye Vice Mayor Coy - Aye Mr. Hill —Aye Mayor McPartlan — Aye Item E — Nissan Frontier Ms. Kinchen asked the City Manager to find a way for department heads to plan for non - budgeted, large items in the next budget. The City Manager said it was extraordinary item and stood by the request. MOTION by Mr. Hill and SECOND by Vice Mayor Coy to approve item E of the consent agenda. ROLL CALL: Mr. Hill — Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd -Aye Motion carried 5-0. 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mayor McPartlan reported at the MPO meeting, the moving of the North County Hub to the conservation area was discussed. There was consensus for it to be a well -lit area, have cameras, and a police presence. He said that area was the most efficient way to hook up the four transit lines. Mayor McPartlan also reported there will be a walking overpass over Interstate 95 so this will also be a congregate point for walkers and joggers. Mr. Dodd asked if it would be possible for the MPO to consider restructuring the north side of the exchange of CR512 and CR510 because it is over extended and the hub will increase the traffic. The City Engineer explained Watervliet only has one lane in each direction so having three movements in one lane causes the buses to stack up. The plan is to move the staging area further from the intersection and make a loop pattern in the conservation area. Mr. Hill said if the corner is to be developed at the northeast side, counts should be done to see if the intersection should be revamped. Mayor McPartlan asked the City Engineer to relay those concerns to the MPO. 6:41 pm Regular City Council & CRA Meeting February 8, 2017 Page Five 17.014 A. Citizens Budget Review Advisory Board i. Consider the Appointment of Alternates (Transmittal, Code § 2-167, 2-171) The City Clerk advised the Code provides that each board may have up to two alternates. MOTION by Mr. Hill and SECOND by Vice Mayor Coy to add two alternate members to the Budget Review Advisory Board as soon as possible. ROLL CALL: Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy - Aye Mr. Dodd - Aye Mr. Hill -Aye Motion carried 5-0. 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS - None 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Andrea Ring, 407 Quarry Lane, said the City has been subsidizing the Eagles Nest Restaurant for 26 years and is eating up the Golf Course's profit. She asked Council to let the City Manager continue with the RFP to let someone else respond, noting the final decision will be made by City Council. Mayor McPartlan advised her that the City Manager is in negotiations and he believes the City will receive fair market value. Jim Sunnycalb reported the blue light in the Easy Street pond is well received on Facebook. Mr. Sunnycalb said he lives in Collier Creek and the water assessment was voted down twice, it should have been installed when the subdivision was built; he would prefer to have a choice in hooking up to the water. 14. NEW BUSINESS 17.023 A. Consider FY17/18 Budget Obiectives (Transmittal. Draft Minutes, CM Dodd Input) 17.023 B. Consider FY17/18 CIP Items (Transmittal. Draft Minutes, CIP Summary) The City Manager asked to combine discussion on these agenda items. Mr. Dodd said the intent was to see if Council was amenable to producing a statement of goals and cited his items on page 65 of the agenda backup. He said he isn't opposed to raising taxes for a good reason but he is opposed to raise taxes just to raise taxes. Mr. Hill said he agreed with Mr. Dodd; does not want to spend one penny more than needed to maintain the quality of life; he agreed with his capital improvement objectives. He would like to see lighting and landscaping added to the parking lot on CR512. Regular City Council & CRA Meeting February 8, 2017 Page Six 7:10 pm Vice Mayor Coy said she supported Mr. Hill's statement, not to spend because it allows for fluctuations. She said Council is capable to argue with the Budget Committee on any items that are not necessary. She said by not budgeting any more ad valorem revenue, which is sort of obscurely setting the millage rate, implies they anticipate zero growth, or growth will pay for itself, and doesn't take into account contractual obligations such as pay raises for staff. The City Manager said there will be labor negotiations this year for wages but there is no automatic increase. Mr. Dodd asked when the last time the Budget Committee came back to Council not to increase the millage at least above the rolled -back rate; he would like to establish goals without saying they are going to the rolled -back rate. Mayor McPartlan said they should always stay within their means and asked if they were taking away the City Manager's ability to navigate through key projects. He is willing to go item by item in the budget. Mr. Dodd said they could pay back the retirement loan tomorrow if they wanted to; at the end of the last budget cycle a $240K operational surplus was put into the R& R fund and yet taxes were raised without paying back the retirement loan—making it even more important to provide some goal setting. Mr. Dodd said one of the Budget Committee members mentioned they did not want to borrow from the reserve to pay an operational expense. He said there are some staffing issues that the City Manager needs and they should concentrate on addressing that. MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to advise the Budget Review Committee that not one penny more than we have to—to maintain our quality of life- -will be budgeted, in the next budget. ROLL CALL: Mayor McPartlan –Aye Vice Mayor Coy - Aye Mr. Dodd – Nay Mr. Hill –Aye Ms. Kinchen - Aye Motion carried 4-1. 17.039 C. Consider Parks and Recreation Master Plan Proposal from Tindale Oliver Design in the Amount of $50,000 and Authorize the City Manager to Execute Appropriate Documents (Transmittal, Agreement) The City Manager stated Tindale Oliver has submitted an agreement for a master plan and staff recommended consideration. MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve the Tindale Oliver master plan. Mr. Dodd asked if this could be done in-house or could they use the money to hire an employee to address this and some of their planning needs. The City Manager said this was brought forward at the request of the Parks and Recreation Advisory Committee and didn't necessarily agree with it. Regular City Council & CRA Meeting February 8, 2017 Page Seven Mayor McPartlan cited the $10,000 charge for community outreach and recalled the unused plan developed for a new community center. At that time only two Council Members and four citizens provided input. Ms. Coy noted the agreement will provide the City a flyer to acquire the input instead of the consultant. She suggested it should be done in-house. Mr. Hill noted there is not enough staff at this time and to hire someone will be more than $50,000; if they didn't like the project, the project should be nixed but to be careful about adding professional staff. ROLL CALL: Vice Mayor Coy - Nay Mr. Dodd — Nay Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan - Nay Motion failed 3-2 to hire Tindale Oliver to develop a parks master plan. 15. CITY ATTORNEY MATTERS - None 16. CITY MANAGER MATTERS The City Manager asked to withdraw the proposal to reduce the fishing piers and docks that he brought forward at the last meeting except for the Boudrot pier. He recommended reconstructing the piers to their original length and offered to bring back a demolition estimate for the Boudrot pier to the next meeting. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Mayor McPartlan Mayor McPartlan reported that April is Child Abuse Prevention Month and requested that CASTLE be allowed to install a Memory Field in Riverview Park from April 19-28. There was no objection. He will advise Council of date for the ceremony. B. Vice Mayor Coy Vice Mayor Coy asked that Sebastian's participation in the Indian River Lagoon Coalition be placed on the next agenda. She noted the City Manager receives a lot of requests and she would like him to have unanimous support before he carries out a request. For example, the blue light was installed at the Easy Street pond based on two people; it should be clear where the City Manager's support is coming from. C. Council Member Dodd Mr. Dodd said he wasn't sure how the procedure for installing the blue light happened and Mr. Hill said it seemed like a maintenance decision. Vice Mayor Coy explained that people who live on road weren't consulted, the request came from Mr. Sunnycalb and a Parks and Recreation board member; it wasn't voted on and a decision was made. Mr. Hill noted the light is a management issue. Vice Mayor Coy said she wanted to reinforce that is okay for the Manager to say no and appreciates his decision to keep the light blue until April. Regular City Council & CRA Meeting February 8, 2017 Page Eight D. Council Member Hill - None E. Council Member Kinchen - None 19. Being no further business, Mayor McPartlan adjourned the Regular City Council Meeting at 7:30 p.m. Approved at the February 22, 2017 Regular City Council Meeting. Mayo Bob McPartlan ATTEST.' .teynette -.city Clerk 0