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HomeMy WebLinkAbout02-22-2017 CC MinutesCnLf SE�Basn� HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, FEBRUARY 22, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council Meeting to order at 6:00 p.m. 2. Deacon John Dunlop, St. Sebastian Catholic Church, gave the invocation. 3. The Pledge of Allegiance was recited. 4. Roll Call: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen City Staff Present: City Manager Joe Griffin City Attorney Bob Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Killgore City Engineer Frank Watanabe Director of Golf Greg Gardner Procurement Manager Randy Moyer Police Chief Michelle Morris 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection from City Council to move up the presentation of Mr. Krull's certificate and add Victoria Flaherty's application for consideration of appointment to the Citizens Budget Review Advisory Board. 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.040 A. Proclamation — Through With Chew Week — February 19-25. 2017 — Accepted by Leslie Spurlock, Community Health Advocate, Indian River County QuitDoc Foundation and a Student Working Against Tobacco Mayor McPartlan read and presented the proclamation to Marie Blanchard, Nancy Johnson, Kerilyn Ngom, Vanessa Brown, and Naomi St. Pierre. 17.042 C. Certificate of Appreciation for Dick Krull — Natural Resources Board Service Mayor McPartlan read and presented the certificate to Mr. Krull. Regular City Council Meeting February 22, 2017 Page Two 17.041 B. Presentation - Wreaths Across America — Carolyn Sartain Anderson, Claudia Martino, Adria Martino 17.022 Ms. Claudia Martino introduced the Wreaths Across American Program noting the wreaths would be placed during a ceremony on December 16, 2017. She said the next steps would be to meet with the American Legion and Veterans of Foreign Wars posts, walk the cemetery locations, ask the public for the names of interred veterans and fundraise. Vice Mayor Coy noted here are many veterans' ceremonies towards the end of the year and they should receive concurrence from the posts that they can participate in the formal ceremony December 16. Brief Announcements 2/24/17 — Chamber Concert in Riverview Park — Relayer (Pop/Rock/Dance) from 5:30 — 8 pm 3/4/17 — Craft Club Show in Riverview Park — 10 am — 3 pm 3/5/17 — Craft Club Show in Riverview Park — 11 am — 4 pm Mayor MCPartlan announced the events and Ms. Kinchen added Fellsmere's Shrimp Festival Saturday, February 25, 2017 from 9:00 am to 9:00 pm and on Sunday, February 26th from 9:00 am to 5:00 pm. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — February 8, 2017 Regular Meeting B. Resolution No. R-17-06 — Accepting the 15t Quarter Financial Report and Adopting Necessary Amendments to the FY16/17 Annual Budget (Transmittal, R-17-06, Report) MOTION by Vice Mayor Coy and SECOND by Mr. Dodd to approve consent agenda items A and B. ROLL CALL: Motion carried 5-0. Vice Mayor Coy — Aye Mr. Hill—Aye Mayor McPartlan - Aye Mr. Dodd — Aye Ms. Kinchen —Aye 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.046 A. Planning and Zoning Commission (Transmittal, Applications, Ad, List i. Interview. Unless Waived, hAomhor Pncitinn —Torm tr Regular City Council Meeting February 22, 2017 Page Three The City Clerk stated the incumbent regular member, the two alternates and resident Dick Krull would like to be considered. MOTION by Mr. Hill and SECOND by Mr. Dodd to reappoint Louise Kautenburg for the regular member position with a term to expire February 1, 2020. ROLL CALL: Motion carried 5-0. Mr. Dodd - Aye Ms. Kinchen -Aye Vice Mayor Coy - Aye Mr. Hill -Aye Mayor McPartlan - Aye ii. Interview. Unless Waived, Submit Nominations for One Expired, Alternate Member Position - Term to Expire 1/1/2020 The City Clerk stated the incumbent alternate member and resident Dick Krull would like to be considered. MOTION by Mr. Dodd and SECOND by Mr. Hill to reappoint Mr. Hughan to the alternate member position with a term to expire January 1, 2020. 10611111W "-q Motion carried 5-0. Mr. Hill -Aye Mayor McPartlan - Aye Mr. Dodd - Aye 17.014 B. Citizens Budget Review Advisory Board (Transmittal, Application, Ad, List) L Interview. Unless Waived. Subm Ms. Kinchen - Aye Vice Mayor Coy - Aye The City Clerk reported that Ms. Munoz withdrew her application and Ms. Flaherty submitted a late application. (See attached) MOTION by Vice Mayor Coy and SECOND by Ms. Kinchen to appoint Ms. Flaherty to the Citizens Budget Review Advisory Board. ROLL CALL: Ms. Kinchen - Aye Mayor McPartlan - Aye Vice Mayor Coy - Aye Mr. Dodd - Aye Mr. Hill - Aye Motion carried 5-0. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 17.043 A. Approve Sebastian River Art Club Lease for Western Section of South Annex The City Manager reported he has finalized the lease, the scheduling by his executive assistant has gone smoothly, and he recommended approval. 3 Regular City Council Meeting February 22, 2017 Page Four MOTION by Mr. Hill and SECOND by Mr. Dodd to approve the Sebastian River Art Club Lease. Vice Mayor Coy asked to ensure the Club provides a certificate of liability insurance and ensure 50% of the board of directors are Sebastian residents before the lease is signed. ROLL CALL: Motion carried 5-0. Mayor McPartlan - Aye Mr. Dodd — Aye Ms. Kinchen - Aye Vice Mayor Coy — Aye Mr. Hill—Aye 17.019 B. Proposed Resolution No. R-17-07 Withdrawing Membership from the Indian River Lagoon Coalition (Transmittal, R-17-07, E -Mail Memo from Attv Coment, Amended Agreement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, WITHDRAWING ITS MEMBERSHIP IN THE INDIAN RIVER LAGOON COALITION, PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR EFFECTIVE DATE. The City Attorney said he put this on the agenda as a result of Council's previous discussion, noting Indian River County has decided to participate on the Indian River Lagoon Council and now Council should decide if Sebastian should continue membership in the Coalition while the County is on the Indian River Lagoon Council. MOTION by Mr. Hill and SECOND by Mayor McPartlan to move adoption of Resolution No. R-17-07. Vice Mayor Coy noted she was concerned with the time frame it would take to form a coalition again if they needed to and did not agree with some provisions of the revised agreement. ROLL CALL: Motion carried 5-0. Mayor McPartlan - Aye Mr. Dodd —Aye Ms. Kinchen - Aye Vice Mayor Coy — Aye Mr. Hill —Aye 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Liz Prudenti, Sebastian, introduced two autistic students, and asked the City to sponsor "Shine a Light on Autism" on April 8 at Riverview Park to raise autism awareness. (See attached) Mayor McPartlan advised her to meet with the City Manager. Ben Hocker, Sebastian, said there was an ice cream vehicle in Riverview Park at the last Concert in the Park. He also said cars are parked in the swales throughout the City; homes with four cars parked along the roadway and cars marked for sale in swales. He suggested putting a flyer citing the code on people's windshield. C! Regular City Council Meeting February 22, 2017 Page Five Mr. Hocker also said the sign ordinance was to be rewritten a while ago but seems to have stopped. He said there are currently many banner flags and sandwich board signs in the City. Mayor McPartlan invited anyone that might have a concern or problem to call the citizen hotline 581-0111. Bob Stephen, 150 Concha Drive, said a few months ago it was reported that a mosquito boat couldn't get by because of a downed tree in the canal by Fleming Street. He wanted to report the boat was an herbicide boat. Albert lovino, Chairman of the Disabilities Advisory Committee, reported at their last meeting, there was discussion that handicapped bathrooms should be constructed at the Barber Street Sports Complex before constructing a new handicapped playground. The City Manager said he would like to add the renovation or construction of handicapped bathrooms to this year's budget or next year's budget. He said remodeling must be ADA compliant and could be paid for with the repairs and replacement fund or the new construction could be paid for with the recreational impact fee. Mr. Hill noted the football field restroom needs a sidewalk and should probably be done as new construction and the baseball field could be a remodel. He suggested getting input from the Parks and Recreation Advisory Committee. The City Manager offered to solicit input from the Committee next Monday night. He also reported the Disabilities Advisory Committee recommended building a new playground in Friendship Park that could be paid for with the recreational impact revenue. 12. NEW BUSINESS 17.016 A. The City Manager said the vegetative debris invoices have come due and asked for approval to make payment. MOTION by Mr. Dodd and SECOND by Vice Mayor Coy to make payment to DRC, Tim Rose Contracting, and Mr. Mulch. Bob Stephen said DRC dripped a gallon of hydraulic oil on the street every time they stopped and suggested they buy some buckets with the payment. The City Manager responded the contract was in fact going to be rebid because staff was not satisfied with some of the areas of the cleanup. ROLL CALL: Motion carried 5-0. Mr. Dodd — Aye Ms. Kinchen - Aye Vice Mayor Coy — Aye Mr. Hill—Aye Mayor McPartlan - Aye Regular City Council Meeting February 22, 2017 Page Six 17.044 B. Execute Appropriate Documents (Transmittal. Certificate. Contract) The City Manager said management has decided this should be an extraordinary procurement/sole source purchase and asked the Golf Course Director to explain how the collars would be addressed. The Golf Course Director said a turf called Black Out would be used to prevent fairway grass from encroaching onto the collars to make a perfect border; the greens were last re -grassed in 2001; golfers like the playable and performance of Champion Turf; and, this will keep the Course competitive with neighboring courses. MOTION by Mayor McPartlan and SECOND by Mr. Hill to move approval of the Golf Course re -grassing project. Mr. Hill said he has 25 years of golf course direction. He offered his assistance with the keep play on course and generate revenues. ROLL CALL: Mr. Hill —Aye Mayor McPartlan — Aye Mr. Dodd - Aye Motion carried 5-0. 17.045 C. expertise and this was a move in the right project. Mr. Dodd added this is important to Ms. Kinchen - Aye Vice Mayor Coy — Aye The City Manager said 190 Sebastian Boulevard abuts the Public Works Compound and would provide east and west access to the property should the City ever dispose of the Compound property and recommended approval. MOTION Mayor McPartlan and SECOND from Ms. Kinchen to approve the purchase of 190 Sebastian Boulevard not to exceed $72,000. Ben Hocker asked if staff accounted for the demolition cost of the derelict building on the property and the possible need for future parking and a turning lane. The City Manager responded the building will be removed along with the septic system and pepper trees for $1,500. Liz Prudenti, Sebastian, said the derelict building might have valuable doors, locks, lighting or a stove that will make additional money for the City. Louise Kautenburg, Sebastian, said the current value for a .23 acre lot is $23,000 so the purchase is a bargain. 0 Regular City Council Meeting February 22, 2017 Page Seven Mr. Hill said since 2008 it has been his goal to move the Compound from the property; the piece will catch traffic both ways and he definitely supported purchasing the property. He would like to see the mentality to move the Compound off the property to make it a valuable commercial development and enhance surrounding businesses. The City Manager said the money would come from the discretionary sales tax fund. Mr. Dodd said this piece is needed to sell the property and he would like to see a two - window to move the Compound to the Airport. He said the location would be a beautiful place for a community center. ROLL CALL: Motion carried 5-0. Ms. Kinchen - Aye Vice Mayor Coy — Aye Mr. Hill —Aye 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS Mayor McPartlan — Aye Mr. Dodd - Aye The City Manager announced the long awaited asphalt patch truck has been delivered; he had to make a $44,400 emergency purchase for an air conditioner in the dispatch center at the police department; and the Florida Department of Transportation will soon begin to install a pipe on Jefferson Street down to the riverfront. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Vice Mayor Coy Vice Mayor Coy thanked the City Manager for addressing the Mulligans employees using the Yacht Club parking lot. B. Council Member Dodd Mr. Dodd said at each Treasure Coast Regional Planning Council meeting, officials are invited to tout their city and he asked Council Members to share anything they might want to let the other cities to know. C. Council Member Hill - None D. Council Member Kinchen Ms. Kinchen said at the next Council meeting, she will ask them to consider a dollar amount cap on the repairs and replacement fund. E. Mayor McPartlan Mayor McPartlan asked Mr. Dodd to tout the patriotism of Sebastian given the great turnout at the recent Four Chaplains ceremony. He commended staff for the event's success. Regular City Council Meeting February 22, 2017 Page Eight 17. Being no further business, Mayor McPar0an adjourned the Regular City Council meeting at 7:06 p.m. Approved at the March 8, 17 Regular City Council Meeting. /;,/—" 7 Mayor Bob McPartlan ATTEST: Q netfe b iilnisz MMC —City Clerk H