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HomeMy WebLinkAbout03-08-2017 CC Agenda Packet w CRAanar SEI HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, MARCH 8, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. INVOCATION — Pastor Seth Goldsmith, Coastal Community Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 16.177117.047 A. Presentation of Institute for Elected Municipal Officials Certificates to Council Member Linda Kinchen and Council Member Ed Dodd 17.048 B. Proclamation Recognizing Veterans Memorial Bricks Coordinator Dave Wortmann 17.049 C. Proclamation Red Cross Month — March 2017 - Ron Blank, Community Volunteer Leader, American Red Cross 17.022 D. Presentation of Fiscal Year 2016 Comprehensive Annual Financial Report (CAFR pgs 6-15 and Annual City Audit by City Auditor, Rehmann Robson (Transmittal, Auditor Letter, CAFR Under Separate Cover) Brief Announcements • 3/10/17 — Chamber Concert in Riverview Park — SRHS Jazz Ensemble & Steel Drum Band — 5:30 to 8:00 pm • 3116117— Pelican Island Wildlife Festival in Riverview Park— 10 am to 4 pm 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv A. Call to Order pgs 16-17 B. Approval of Minutes — February 8, 2017 CRA Meeting pg 18 C. Award Seotic to Sewer Grants (Transmittal) pgs 19-25 i. 712 Cleveland Street — Thomas Haynes pgs 26-37 ii. 1413 N. Central Avenue — Constance O'Quist pgs 38-45 iii. 916 U.S. Highway #1 — Irena Mliczek pgs 46-56 iv. 1627 U.S. Highway #1 — Sebastian Center, Ltd_ D. Adjourn 1 of 129 8. Adiourn Communitv Redevelopment Aaencv Meeting and Reconvene as Citv Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his1her hand to be recognized. pgs 57-84 A. Approval of Minutes — February 22, 2017 Regular City Council Meeting 17.050 B. Resolution No, R-17-10 Amending and Restating the ICMA Deferred Compensation pgs 65-81 Plan (Transmittal, R-17-10, Roth Package, 457 Plan Contributions, 457 Roth Options) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING AND RESTATING THE ICMA RETIREMENT CORPORATION 457 DEFERRED COMPENSATION PLAN AND TRUST; RESOLVING THAT THE ASSETS OF THE PLAN SHALL BE HELD IN TRUST; RESOLVING THAT THAT THE CITY OF SEBASTIAN HEREBY AGREES TO SERVE AS TRUSTEE UNDER THE PLAN, PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. 17.051 C. Approve and Waive Park Use Fee for "Light Up Blue for Autism Awareness" Event in pgs 82-84 Riverview Park on April 8, 2017 from 6:00 p.m. to 10:00 p.m. (Transmittal, Letter) 17.052 D. Approve Alcoholic Beverages for Rodriguez Event at Riverview Park Pavilion on pgs 85-88 April 15, 2017 from 1:00 p.m. to 6:00 p.m. DOB Verified (Transmittal, Application, Receipt) 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 11. PUBLIC HEARINGS Procedures for legislative public hearings: • Mayor opens hearing ■ Attorney reads ordinance or resolution • Staff presentation ■ Public input ■ Staff summation • Mayor closes hearing ■ Council deliberation and action 17.029 A. First Public Hearing and First Reading of Ordinance No. 0-17-01 Medical Marijuana pgs 89-104 (Transmittal, 0-17-01, Newspaper Article, 212117 Minutes, 2116117 Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO MEDICAL MARIJUANA TREATMENT CENTERS; AMENDING THE LAND DEVELOPMENT CODE ARTICLE XXII (LANGUAGE AND DEFINITIONS); AMENDING ARTICLE VI (CONDITIONAL USE CRITERIA); AMENDING ARTICLE V (ZONING DISTRICT REGULATIONS); PROVIDING FOR SEVERABILITY, CONFLICT, CODIFICATION, AND AN EFFECTIVE DATE. (PJ Ad 2121/17) 2 of 129 12. UNFINISHED BUSINESS 17.039 A. Consider Revised Parks and Recreation Master Plan Proposal from Tindale Oliver pgs 105-114 Design in the Amount of $50,000 and Authorize the City Manager to Execute Appropriate Documents (Transmittal, Proposal, Draft Minutes) 17.053 B. Support the Florida Department of Transportation's Drainage Improvement Project at pgs 115-116 Jefferson Street (Transmittal, Aerial Photo) 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda 14. NEW BUSINESS 17.054 A. Resolution No. R-17-08 Amending the City of Sebastian's Financial Policies pgs 117-119 (Transmittal, R-17-0$) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING FINANCIAL POLICIES TO MODIFY THE SECTION ON THE CAPITAL RENEWAL AND REPLACEMENT RESERVE; DIRECTING THAT THE ASSIGNMENT OF GENERAL FUND OPERATING SURPLUS THERETO BE ONLY FOR THE AMOUNT NECESSARY TO RESTORE THE BALANCE TO $275,000; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 17.055 B. Authorize Design and Construction of Restroom at Barber Street Sports Complex pgs 120-122 Football Field in the Amount of $130,000 (Transmittal, Aerial, Estimate) 17.056 C. Resolution No. R-17-09 Urging the State Legislature to Reject CSIHBI7 (Transmittal, pgs 123-129 R-17-09, CSIHB17, Summary, Bulletin) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, URGING THE STATE LEGISLATURE TO REJECT CSIHBI7 ON THE GROUNDS THAT IT IS CONTRARY TO HOME RULE, PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. 15. CITY ATTORNEY MATTERS 16. CITY MANAGER MATTERS 17. CITY CLERK MATTERS 18. CITY COUNCIL MATTERS 19. ADJOURN (AII meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) 3 of 129 IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. Future Council Meetina Dates: March 22, 2017 Regular City Council Meeting with CRA Meeting April 12, 2017 Regular City Council Meeting April 26, 2017 Regular City Council Meeting May 10, 2017 Regular City Council Meeting Two or more City of Sebastian Boars! Members may be in attendance at this meeting. 4 of 129 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Regular Citv Council Meetinas Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetinas. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealina Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Headina on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 5 of 129 on C* SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 8 March 2017 AGENDA ITEM TITLE: FYI Comprehensive Annual Financial Report (CAF R). RECOMMENDATION: Receive and Review FYI Auditor's Financial Report and Annual City Audit. BACKGROUND: Florida Statutes 218.39 require the City to have an annual financial audit. The independent audit firm of Rehman Robson was competitively selected to perform the City's audit. Last year, Council approved a two year extension of the original five year agreement with Rehmann. Staff has been extremely satisfied with Rehmann's services. Auditing standards require that the auditors provide a letter to the governing body covering significant matters related to the audit (Attachment 1). The FY2016 Annual Financial Report is provided via the following link to the City's website: ]lttp://public.cityofsebastian.org/PDFsr`COS_CAFR_2016.pdf Representatives from Rehmann will comment on the Report and respond to any questions from the Council. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Total Cost: $38,000 Amount Budgeted in Current FY: $41,658 Amount of Appropriation Required: -0- Fund to Be Utilized for Appropriation: General Fund and Enterprise Funds Administrative Services Department/CFO Review: ATTACHMENTS: 1. Rehmann Robson letter — 10 February 2017 2. Griffin/Killgore letter — 10 February 2017 City Manager Authorization i Date: 24 February 2017 6 of 129 P'^e h m a n n Rehmann Robson 5070 North Highway AIA Suite 250 Vero Beach, FL 32963 Ph: 772.234.8484 Fx: 772.234.8488 www.rehmann.com INDEPENDENT AUDITORS' COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE February 10, 2017 To the City Council City of Sebastian, Florida We have audited the financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Sebastian, Florida (the "City") as of and for the year ended September 30, 2016, and have issued our report thereon dated February 10, 2017. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibilitv in Relation to the Financial Statement Audit As communicated in our engagement letter dated February 18, 2016, our responsibility, as described by professional standards, is to form and express opinions about whether the financial statements that have been prepared by management with your oversight are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. We have provided our findings regarding internal control over financial reporting and compliance noted during our audit in a separate letter to you dated February 10, 2017. Planned Scope and Timing of the Audit We performed the audit according to the planned scope and timing previously communicated to you in our engagement letter and in our meeting about planning matters on September 14, 2016. Compliance with All Ethics Reauirements Regarding Independence The engagement team, others in our firm, as appropriate, and our firm has complied with ail relevant ethical requirements regarding independence. CPAs • Business Consultants • Financial Advisors��•��� 7 of 129 Page 2 Qualitative Aspects of the Citv's Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements. There have been no initial selections of accounting policies and no changes in significant accounting policies or their application during the year. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. The notes to the financial statements contain a more complete description of this transaction. No matters have come to our attention that would require us, under professional standards, to inform you about the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. The most sensitive accounting estimates affecting the financial statements were: ■ Management's estimate of the useful lives of depreciable capital assets is based on the length of time it is believed that those assets will provide some economic benefit in the future. • Management's estimate of the accrued compensated absences is based on current hourly rates and policies regarding payment of sick and vacation banks. ■ The assumptions used in the actuarial valuations of the pension and other postemployment benefits plans are based on historical trends and industry standards. We evaluated the key factors and assumptions used to develop these estimates and determined that they are reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units. Significant Difficulties Encountered During the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. 8 of 129 Page 3 Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole and each applicable opinion unit. In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. Disagreements with Manaeement For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City's financial statements or the auditors' report. No such disagreements arose during the course of the audit. Reoresentations Reauested from Management We have requested certain written representations from management, which are included in Attachment B to this letter. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Other Significant Matters, Findings, or Issues In the normal course of our professional association with the City we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating and regulatory conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City's auditors. Other Information in Documents Containine Audited Financial Statements Our responsibility for the supplementary information accompanying the financial statements, as described by professional standards, is to evaluate the presentation of the supplementary information in relation to the financial statements as a whole and to report on whether the supplementary information is fairly stated, in all material respects, in relation to the financial statements as a whole. We made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. 9 of 129 Upcoming Chanees in Accountine Standards Generally accepted accounting principles (GAAP) are continually changing in order to promote the usability and enhance the applicability of information included in external financial reporting. While it would not be practical to include an in-depth discussion of every upcoming change in professional standards, Attachment A to this letter contains a brief overview of recent pronouncements of the Governmental Accounting Standards Board (GASB) and their related effective dates. Management is responsible for reviewing these standards, determining their applicability, and implementing them in future accounting periods. This information is intended solely for the use of the governing body and management of the City of Sebastian and is not intended to be and should not be used by anyone other than these specified parties. Very truly yours, 4441e, W"'.. LLC Page 4 10 of 129 CITY OF SEBASTIAN Schedule of Adjustments Passed (SOAP) For the September 30, 2016 Audit In accordance with generally accepted auditing standards, we have prepared the following schedule of proposed audit adjustments, which we believe are immaterial both individually and in the aggregate. We are providing this schedule to both management and those charged with governance to receive their assurance that they agree that the amounts listed below are not material to the financial statements, either individually or in the aggregate, and do not need to Effect of Passed Adjustment - Over(Under)Statement Beginning Expenses/ Assets Liabilities Equity Revenues Expenditures General fund Unposted prior accrual $ S S S $ Overaccruat of payroll expenses 18,637 18,637 Total general fund $ 5 18,637 $ $ S 18,637 Fund name Unposted prior accrual $ S $ $ S Fund name Unposted prior accrual 5 S $ S $ Governmental activities Cumulative effect of items noted above $ S 18,637 $ - $ $ 18,637 Misstatement as a percentage of total assets - governmental activities 0.0% 0.0% 0.0% 0.0% 0.0% 11 of 129 a1v(Y �EBAST HOME OF PELICAN ISLAND February 10, 2017 Rehmann Robson 5070 North Highway AIIA Vero Beach, FL 32963 This representation letter is provided in connection with your audit of the financial statements of the governmental activities, the business -type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of City of Sebastian, Florida (the "City"), as of and for the year ended September 30, 2016, and the related notes to the financial statements, for the purpose of expressing opinions on whether the basic financial statements present fairly, in all material respects, the financial position, results of operations, and cash flows, where applicable, and the respective budgetary comparison for the General Fund and each major special revenue fund of the City in conformity with accounting principles generally accepted for governments in the United States of America (U.S. GAAP). Certain representations in this letter are described as being limited to matters that are material. Items are considered material, regardless of size, if they involve an omission or misstatement of accounting information that, in the light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the information would be changed or influenced by the omission or misstatement. We confirm that, having made such inquiries as we considered necessary for the purpose of appropriately informing ourselves as of February 10, 2017: Financial Statements 1. We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter dated February 18, 2016, for the preparation and fair presentation of the financial statements of the various opinion units referred to above in accordance with U.S. GAAP. We have reviewed, approved, and taken responsibility for the financial statements and related notes. 2. We have reviewed and approved the various adjusting journal entries that were proposed by you for recording in our books and records and reflected in the financial statements. 3. We acknowledge our responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. 4. We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud. 5_ Significant assumptions used by us in making accounting estimates are reasonable. 6. Related party relationships and transactions have been appropriately accounted for and disclosed in accordance with the requirements of U.S. GAAP. For the purposes of this letter, related parties mean members of the governing body; board members; administrative officials; immediate families of administrative officials, board members, and members of the governing body; and any companies affiliated with or owned by such individuals. 7, All events subsequent to the date of the financial statements and for which U.S. GAAP requires adjustment or disclosure have been adjusted or disclosed. 12 of 129 Rehmann Robson Page 2 of 4 8. The effects of uncorrected misstatements summarized in the attached schedule and aggregated by You during the current engagement are immaterial, both individually and in the aggregate, to the applicable opinion units and to the financial statements as a whole. 9. The effects of all known actual or possible litigation and claims have been accounted for and disclosed in accordance with U.S. GAAP. 10. With regard to items reported at fair value: a. The underlying assumptions are reasonable and they appropriately reflect management's intent and ability to carry out its stated courses of action. b. The measurement methods and related assumptions used in determining fair value are appropriate in the circumstances and have been consistently applied. c. The disclosures related to fair values are complete, adequate, and in conformity with U.S. GAAP. d. There are no subsequent events that require adjustments to the fair value measurements and disclosures included in the financial statements. 11. All component units, as well as joint ventures with an equity interest, are included and other joint ventures and related organizations are properly disclosed. 12. Ali funds and activities are properly classified. 13. All funds that meet the quantitative criteria in GASB Statement No. 34, Basic Financial Stotements—and Management's Discussion and Analysis—for State and Local Governments, and GASB Statement No. 37, Basic Financial Statements—and Management's Discussion and Analysis— for State and Local Governments: Omnibus, for presentation as major are identified and presented as such and all other funds that are presented as major are considered important to financial statement users. 14. All components of net position and fund balance classifications have been properly reported. 15. Alt revenues within the statement of activities have been properly classified as program revenues, general revenues, contributions to term or permanent endowments, or contributions to permanent fund principal. 16. All expenses have been property classified in or allocated to functions and programs in the statement of activities, and allocations, if any, have been made on a reasonable basis. 17. All interfund and intra -entity transactions and balances have been property classified and reported. 18. Special items and extraordinary items have been properly classified and reported. 19. Deposit and investment risks have been properly and fully disclosed. 20. Capital assets, including infrastructure assets, are properly capitalized, reported, and if applicabte, depreciated. 21. AR required supplementary information is measured and presented within the prescribed guidelines. 22. We believe that the actuarial assumptions and methods used to measure pension and other postemployment benefit liabilities and costs for financial accounting purposes are appropriate in the circumstances. Information Provided 23. We have provided you with: a. Access to all information, of which we are aware that is relevant to the preparation and fair presentation of the financial statements of the various opinion units referred to above, such as records, documentation, meeting minutes, and other matters; b. Additional information that you have requested from us for the purpose of the audit, and c. Unrestricted access to persons within the entity from whom you determined it necessary to obtain audit evidence. 13 of 129 Rehmann Robson Page 3 of 4 24. All transactions have been recorded in the accounting records and are reflected in the financial statements. 25. We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud. 26. We have no knowledge of any fraud or suspected fraud that affects the entity and involves: a. Management; b. Employees who have significant roles in internal control; or c. Others where the fraud could have a material effect on the financial statements. 27. We have no knowledge of any allegations of fraud, or suspected fraud, affecting the entity's financial statements communicated by employees, former employees, vendors, regulators, or others. 28. We have disclosed to you all known actual or possible litigation and claims whose effects should be considered when preparing the financial statements. 29. We have disclosed to you the identity of the entity's related parties and all the related party relationships and transactions of which we are aware. 30. We have disclosed to you all communications from regulatory agencies concerning noncompliance with or deficiencies in accounting, internal control, or financial reporting practices. 31. The government has no plans or intentions that may materially affect the carrying value or classification of assets and liabilities. 32. We have disclosed to you all guarantees, whether written or oral, under which the government is contingently liable. 33. We have identified and disclosed to you the laws, regulations, and provisions of contracts and grant agreements that could have a direct and material effect on financial statement amounts, including legal and contractual provisions for reporting specific activities in separate funds. 34. There are no: a. Violations or possible violations of laws or regulations, or provisions of contracts or grant agreements whose effects should be considered for disclosure in the financial statements or as a basis for recording a loss contingency, including applicable budget laws and regulations. b. Unasserted claims or assessments that our lawyer has advised are probable of assertion and must be disclosed in accordance with GASB -62, Codification of Accounting and Financial Reporting Guidance Contained in Pre -November 30, 1989 FASB and AICPA Pronouncements. c. Other liabilities or gain or loss contingencies that are required to be accrued or disclosed by GASB -62. 35. The government has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset or future revenue been pledged as collateral, except as disclosed to you. 36. We have complied with all aspects of grant agreements and other contractual agreements that would have a material effect on the financial statements in the event of noncompliance. 37. We have disclosed to you all significant estimates and material concentrations known to management that are required to be disclosed in accordance with GASB -62. Significant estimates are estimates at the balance sheet date that could change materially within the next year. Concentrations refer to volumes of business, revenues, available sources of supply, or markets or geographic areas for which events could occur that would significantly disrupt normal finances within the next year. 14 of 129 Rehmann Robson Page 4 of 4 Supplementary Information in Relation to the Financial Statements as a Whole 38. With respect to the supplementary information accompanying the financial statements: a. We acknowledge our responsibility for the presentation of the supplementary information in accordance with accounting principles generally accepted in the United States of America. b. We believe the supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America. c. The methods of measurement or presentation have not changed from those used in the prior period. d. We believe the significant assumptions or interpretations underlying the measurement or presentation of the supplementary information, and the basis for our assumptions and interpretations, are reasonable and appropriate in the circumstances. Required Supplementary Information 39. With respect to the required supplementary information accompanying the financial statements: a. We acknowledge our responsibility for the presentation of the required supplementary information in accordance with accounting principles generally accepted in the United States of America. b. We believe the required supplementary information, including its form and content, is measured and fairly presented in accordance with accounting principles generally accepted in the United States of America. c. The methods of measurement or presentation have not changed from those used in the prior period. d. We believe the significant assumptions or interpretations underlying the measurement or presentation of the required supplementary information, and the basis for our assumptions and interpretations, are reasonable and appropriate in the circumstances. Joe Griffin, City Manager �t�' � Kenneth Killgore, Administrative Serlcfces Director 15 of 129 Regular City Council & CRA Meeting February 8, 2017 Page Two 6:27 pm Mayor McPartlan asked the City Manager to post the hearing dates on COSTV Channel 25 Mr. Hill asked why it was not required for the subdivision to install water at the time of development for safety and quality of life purposes. Mr. Dodd said his research found there is a way for half -acre lot subdivisions to opt out of water installation in the County's code. Mr. Burke added the Collier Creek Homeowners Association by-laws provide that the County can initiate an assessment providing a threshold of supporting property owners is met; the County's current regulations require new construction to hook-up. Mr. Burke advised subdivisions without water would still have to go through the assessment process to allow public input, but should there ever by a safety issue the County could make a decision without a super -majority referendum. Mr. Burke said when the installation began, certain areas were built -out which provided a lower assessment, but for the private subdivisions, the County had to borrow funds so there had to be a pledge to pay down the debt. Mr. Burke said in response to a concerned citizen, the County Attorney researched Cross Creek's by-laws and found the assessment could be initiated through the County's code. Brief Announcements • 2110/17 —Chamber Concert in Riverview Park — Z Street Speakeasy Band — 5:30 — 8 pm • 2111117— Storybook Forest in Riverview Park — 10 am —I pm • 2111117— Four Chaplains Commemoration at Veterans Memorial— 2 pm • 2/98/17 —Sebastian River Art Club Show in Riverview Park — 10 am — 4 pm Mayor McPartlan announced the upcoming events. 7. Recess Citv Council Meeting and Convene as Communitv Redevelopment Agency A. Call to Order Mayor McPartlan called the CRA meeting to order 6:28 p.m. B. Approval of September 28, 2016 CRA Minutes MOTION by Mr. Hill and SECOND by Chairman McPartlan to approve the Sept. 28, 2016 CRA minutes passed with a voice vote of 5-0. 17.002 C. Aoorove Seatic to Sewer Grant Proaram Application (Transmittal, Application, Summarv) The City Manager reported the application was revised to include the revenues from the Indian River Lagoon Council grant award. MOTION by Mr. Hill and SECOND by Vice Chairwoman Coy to approve the Septic to Sewer grant program application. 16 of 129 Regular City Council & CRA Meeting February 8, 2017 Page Three ROLL CALL: Vice Chairwoman Coy —Aye Mr. Dodd — Aye Mr. Hill -- Aye Ms. Kinchen — Aye Chairman McPartlan - Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:29 p.m. 8. Adiourn Communitv Redevelopment Aqencv Meetinq and Reconvene as City Council 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising hislher hand to be recognized. A. Approval of Minutes — January 25, 2017 Regular City Council Meeting 16.130117.034 B. Resolution No. R-17-03 FDOT Supplemental JPA -- Environmental Study for the Airport Master Plan (Transmittal R-17-03, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION TO PROVIDE FUNDING FOR AN ENVIRONMENTAL STUDY FOR THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 16.116117.035 C. Resolution No. R-17-04 FDOT Supplemental JPA — Design of Taxiways C, D & E (Transmittal, R-16-14, R-17-04, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION REFLECTING AMENDED AMOUNTS FOR THE DESIGN TAXIWAY C, D & E PROJECT AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 17.028 D. Resolution No. R-17-05 — Final Plat — Jackson Street Corners (Transmittal, R-17-05, Final Plat, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE FINAL PLAT FOR A SUBDIVISION KNOWN AS JACKSON STREET CORNERS, BEING A REPLAT OF A PORTION OF OCEAN BREEZE HEIGHTS SUBDIVISION; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. 17.036 E. Approve the Purchase of One 2017 Nissan Frontier 4WD Pickup for the Engineering Department in the Amount of $33,494.75 Under the National Joint Powers Alliance Bid #2017 -120716 -NAF (Transmittal, Repair Log, Quote, NJPA Bid) 17.037 F. Approve Alcoholic Beverages for Pinkney Event at the Yacht Club on February 25, 2017 from 12:00 p.m. to 4:00 p.m. DOB Verified (Application, Receipt) 17.038 G. Approve Alcoholic Beverages for Maldonado Event at Community Center on March 4, 2017 from 2:00 p.m. to 10:00 p.m. DOB Verified (Transmittal, Application, Receipt) 17 of 129 HOME OF PELICAN ISIAND COMMUNITY REDEVELOPMENT AGENCY TRANSMITTAL CRA MEETING DATE: 8 March 2017 AGENDA ITEM TITLE: Septic -to -Sewer Program Grant Applications RECOMMENDATION: Approve four (4) grant applications. BACKGROUND: In accordance with the Septic -to -Sewer (SSP) Grant Program, four property owners have submitted grant applications for parcels located within the CRA district. All properties will be removing a septic tank along with connecting to the Indian River County's wastewater sanitary system. Complete grant applications have been attached, including a copy of the respective deed, proof of taxes paid, and a wastewater connection design plan as submitted from the following applicants: • 712 Cleveland Street - Thomas Haynes — former ACE Hardware site • 1413 N. Central Avenue — Constance O' Quist — Del's Barber Shop site • 916 U.S. Highway #1 — Irena Mliczek —Teddy's Cleaning & Janitorial Service site • 1627 U.S. Highway #1 — Sebastian Center, Ltd. -- 2 -Story Professional Office Bldg. If approved, an award can be granted up to the maximum amount of $15,000 for reimbursement of costs incurred with design, construction, septic removal, and connection. The first $10,000 of the award will be paid equally from the CRA and Indian River Lagoon Council grant funds, with the next $5,000 covered solely by the CRA. If Aeenda Item Reauires Exnenditure of Funds: Total Cost: $60,000 Maximum (4 applications) Amount Available in Current FY: $330,000 $230,000 (CRA) + $100,000 IRLC If Cost Requires Appropriation: NIA Administrative Services Department/CFO Review: l /� ATTACHMENTS: For each application: 1. Application J 2. Deed City Manager Authorization: Date: 2 March 2017 3. Tax receipt 4. Construction plan 18 of 129 i. 712 Cleveland Street — Thomas Haynes 19 of 129 SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM APPLICATION NO. SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM GRANT APPLICATION 1. APPLICANT INFORMATION P."19 Name of Applicant: D/�1 -- 5 V A)9 s Mailing Address: `7 /C ! ✓fir Phone Number: 3 4 6 3did Cell Number: E-mail Address: /,�Ir� T/�ii� %�] e; /✓t L O -V 2. PROJECT LOCATION Address of Property: / 1 I�), C -45 V, L4 AJ(� STA,�F12 T- /7- -5 -7-Y - /7-STY L3 l Parcel Number(s): .31.3 qG6 Q (Jn 2o(? o,-�Q coo d3, O Property Tax Status: R4l 3. DESCRIPTION OF PROPOSED IMPROVEMENTS C0A!Xjar-.�S EXi5TlIV W 51-4, AA!� qr✓1 -/c 7 -4A -AK TN ^207A I L. R N ELI) L,! rro�u +411( D C-0 Nuc CT OT TO C;r-W E , �e t E° 0)-Z DIs oSeVo / 7 Ex/s t -1A rc V 4. ESTIMATED COST Please provide information on the following items: A. Cost of Current Septic System Closure $ B. Estimate of Connection to Indian River Utility System $ 6 4'/14, 1 �k C. Permitting $ 156,111, D. Design and Construction Costs $ 1(7-000,0' r TOTAL ESTIMATED PROJECT COSTS $ i Approved by CRA Board - 218/17 RAW 129 SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM Has the applicant applied for other regulatory grant funding to remove the targeted septic system? (Please check appropriate answer) YES NO If Yes, please answer the following questions: Who was the grant award from? How much was the total award? Signature(s) All owners must sign. 1The information supplied in this application is true and correct. Printed Na ' and Title Signature ---�`r STATE OF ?1r/7 -c, IW/} COUNTY OF ::Z;�r-F.,j r : ,1 ,?,-- Cc. ✓ �J '71, aJ:f,?,4 kf pAA/AJ F-6 Printed and Title a t7 +�v. The foregoing instrument was acknowledged before me this�T'71 of 201 ?, by %JLc, who islare personally known to me or has/have produced v.:N as 01 identification (SEAL_) Eve merle Chapin NOTARY PUBLIC STATE OF FLORIDA Comm# FF037381 No a y�u Icm ommission No. This Section for City Use Only Date Application Received: Date Application Reviewed: Recommendation to CRA: Action by CRA: (Name of Notary, Printed or Typed) a.ir 28�1 � RECEIVED ( "�'13 .11f Approved by CRA Board - 218/17 F204129 MAP OF SURVEY BOUNDARY SURVEY OF LOTS 5 AND 7, BLOCK 2, EDGEWATER PARK, according to the plat thereof as recorded in Plat Book 5, Page(s) 25, Public Records of St. Lucie County, Florida, and according to the plat thereof as recorded in Plat Book 1, Page 23, Public Records of Indian River County, Florida. (Contains 0.29 acres) CERTIFIED TO: THOMAS A DONNA HAYNES SEACCASTNATIONAL BANK 13A04ATIMA ALLIANCE TTTLE OF THE TREASURE COAST OLD RFPUBUC TITLE INSURANCE COMPANY CERTIFICATE: PARCEL I.D. /313906000200020DO003.0 GRAPHIC SCALE 20 0 ID 20 ( IN FEET 1 inch - 20 M I HEREBY CERTIFY THAT THIS AWP OF SURVEYAND OTHER PERTINENT DATA SHOWN HEREON, OFTHE ABOVE-DESCRIBEO PROPERTY WASMADE ON THE GROUND, CONFORMS TO THE MINIMUM TECHNICAL STANDARDS FOR LAND SURVEYING IN THE STATE OF FLORIDA, AS OUTLINED IN CHAPTER 51-1T, (FLORIDA ADMINISTRATIVE CODE) AS ADOPTED BY THE DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, BOARD OF PROFESSIOMAL SURVEYORS ANO MAPPERS. AND THAT SATO SURVEY IB TRUE AND CORRECT TO THE BEST OF MY W40 LEOGF AND BELIEF AS SURVEYED UNDER MY DRECTK N. GSS SURVEYING d MAPPING. LLL. CERTIFICATE OF AUTHOAI7ATIDN NUMBER LD BOOB PROFESSIONAL SURVEYOR AND MAPPER IN RESPONS3BLE CHARGE y�JS •3�/r'j/ Sap 24,2014 TERRY H. DRUM J PROFE551AYCRAND MAPPER NO=7 NOT VALID WITHOUT THE SIGNATURE AND RAISEO SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER. LOT 22 SL= 2 PARCEL I.D. ':X f313906000200O2000003,0 Z SURVEYORS NOTES: j� x 1. LECAL DESCRIPTION PROVIDED BY CLIENT. 2. ADJOINERS SHOWN HAVE NOT BEEN SURVEYED. ' J- THE EXPECTEO USE OF THIS PARCEL IB REs10ENFwL_ THE MNIMUM RELATIVE DISTANCEACCURALY FOR THIS BOUNDARY SURVEY IS 1 FOOT IN 7,500 FEET. 4. LANDS SHOWN HEREON WERE NOT ABSTRACTED FOR RIGHT10FWAY AND/OR EASEMENTS OF RECORD. 5. SEPTIC TANKS AND WELLS IF SHOWN ARE APPROXIMATE LOCATIONS AND SHOULD OE FIELD VERIFIED BY CONTRACTOR FOR CORRECT POSITION AND SEPARATION. UNOERGROUNO UMMES aRFOOTEAs HAVE NOT BEEN LOCATED, B- BEARINGS AND DISTANCES SHOWN HEREON SUBSTANTIALLY AGREE WITH THE PLAT UNLESS OTHERWISE NOTED. 7. BEARINGS SHOWN ARE ASSUMED AND BASED UPON THE SOUTHERLY RIGHT OF WAY UNE OF CLEVELAND STREET AS SHOWN ON THE PIAT OF EDGEWAM PARK (DESCRIBED ABOIAJ. 8. 4L RIGHTS -OF -WAV SHOWN HEREON ARE OPEN TO TRAVEL UNLESS OTHERYISE NOTED_ B. THIS MAP MAY HAVE BEEN REDUCED IN S ZE BY REPRODUCTION. THIS MUST BE CONSIDERED WHEN OBTAINING SCALED DATA, f 0. ADOMom3 OR DELETIONS TO THIS SURVEY BY OTHER THAN THE SIGNING PROFESSIONAL SURVEYOR AND MAPPER :S PROHISITEO WITHOUT WRITTP,N CONSENT. 11. ACCORDING TO THE NATIONAL FLOOD INSURANCE RATE MAP NUMBER 12051C0172L HAVING �FFECiFKE DATE OF DECEMBER A. 2012. THIS PROPERTY UES WITHIN ;ONE x. OUTSIDE sPECVALFLOOD 2,29 12.,ALL DISTANCES SHOWN HEREON ARE HORIZONTAL GROUND DISTANCES AND ARE REFERENCED TO U.S. STANDARD MEa^''�E (U.S. SURVEY FEET). INDIAN RIVER COUNTY DEPARTMENT Of UTILITY SERVICES .180127th Street, Vero Beach, Florida 32960 UTILITY CONSTRUCTION PERMIT— C17 Y OF SEBASTIAN PROJECTS Permit Issuance Date: February 09, 2017 Permit No.: UCP #: 3358 Parcel #: 31-39-06-00020-0020-00006.0 Project Name: 712 Cleveland Street Wastewater Connection Project Location: 712 Cleveland Street Owner/Developer: Thomas Havnes Engineer -of -Record: IRCDUS & ABS Hvdra Service IRCUD Inspector- Scott Eddinaer. Utilities Inspector, 772.532.7476 Project Description: Wastewater Collection Svstem Services: ❑ CountyWater El County Gravity Sewer ❑ County Force Main ❑ County Lift Station M Private Lift Station ❑ Private Force Main General: This Utility construction permit authorizes the above-named Owner/Developer to construct a Wastewater Collection System for the project as shown on the construction plans prepared by 1RCDUS & Hydra Service, and signed & sealed on February 09. 2017. Permit Issuance is contingent upon construction being performed by personnel currently licensed in the State of Florida to perform such work. All work shall be performed in accordance with Indian River County Utilities Standards, latest edition and applicable regulatory agency. The limits of construction are delineated by these plans. This permit is valid for a period of twelve consecutive months from the date of issuance and is subject to the special provisions and completion of associated checklist items as provided in Attachment A; this permit does not constitute a permit for operation. Saecial Conditions: Not Applicable, If you have any questions, please do not hesitate to contact me at (772) 567-8000, ext. 1636. Sinc y, 4 Je a Roland, Plans Reviewer Enclosure: Attachment A cc: Vincent Burke, P.E., Director of Utility Services (via email) Arjuna Weragoda, P.E., Cap. Proj- Manager (via email) Wayne Eseltine, Director/Building Official, City of Sebastian (via email) Dorri Bosworth, AICD, Community Development, City of Sebastian (via email) Scott Eddinger, Utilities Inspector (w/ Enclosure) Utility Project File UCP # 3358 (w/ Enclosure) F:\t7titltlesWHUV-Frge—rinosojr-utiXty Construcdon Pa=[U\722aC eland Street Wastawter Connection-ucp#335sWMty ca=nctlen Parsrd[3 of 129 Return to: Heidi Taylor Name: Alliance Title Treasure Coast Address: 730 E Strawbridge Ave, Suite 100 Melbourne, FL 32901 This Instrument Prepared by: Heidi Taylor Alliance Title Treasure Coast 705-E Sebastian Blvd. Sebastian, Florida 32958 as a necessary incident to the fulfillment of conditions contained in a title insurance commitment issued by iL Property Appraisers Parcel I.D. (Folio) Number(s): 31-39-06-00020-0020-00006/0 File No:1400819 WARRANTY DEED (CORPORATION) This Warranty Deed Made the 10th day of October, 2014, by Alpha Hardware, Inc., n/k/a Alpha Hardware & Marine Supplies, Inc. a corporation existing under the laws of Florida, and having its place of business at 712 Cleveland St. Sebastian, FL 32958 hereinafter called the grantor, to Thomas E. Haynes and Donna M. Haynes, husband and wife, whose post office address is: 712 Cleveland St. Sebastian, FL 32958, hereinafter called the grantee, WITNESSETH: That said grantor, for and in consideration of the sum of $258,000.00 and other valuable considerations, receipt whereof is hereby acknowledged, by these presents grants, bargains, sells, aliens, remises, releases, conveys and confirms unto the grantee, all that certain land situate in Indian River County, Florida, viz: Lots 6 and 7, Block 2, Edgewater Park, according to map or plat thereof as recorded in Plat Book 5, Page 25, of the Public Records of SL Lucie County, Florida, and according to map or plat thereof as recorded in Plat Book 1, Page 23, of the Public Records of Indian River County, Florida TOGETHER with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. To Have and to Hold, the same in fee simple forever. And the grantor hereby covenants with said grantee that the grantor is lawfully seized of said land in fee simple; that the grantor has good right and lawful authority to sell and convey said land; that the grantor hereby fully warrants the title to said land and will defend the same against the lawful claims of all persons whomsoever, and that said land is free of all encumbrances, except taxes accruing subsequent to 2014, reservations, restrictions and easements of record, if any. (Wherever used herein the terms '"grantor" and "grantee" included all the parries to this iwfrumenr. and the heirs, legal representatives and assigns ajindividuals, and the successors and assigns ojeorporation) In Witness Whereof, the Grantor has caused these presents to be executed in its name, and its corporate seal to be hereunto affixed, by its proper officers thereunto duly authorized, the day and year first above written. Signed, sealed and delivered in our presence: Witness Signature: Printed Name:[i! witness Signatu z Printed Name: STATE OF FLORIDA COUNTY OF Indian River Alpha Hardware & Marine Supplies, Inc. fik/a Alpha Hardware, Inc., Y: ' / '-P tlmphrey, President The foregoing instrument was acknowledged before me this 9 day of October, 2014, by Edith Humphrey as President of Alpha Hardware & Marine Supplies, Inc. l7kla Alpha H3tllwtre, Ine., on bghalf of the corporation. He/she is personally known to me or who has produced driver license has , ntrfication. -NOTARY SEAL— A G My A • = HEDt. TAYLOR Notary Puft -Stara of Florida '�. My Comm. Expires Jun 29. 2016 Commission of EE 212073 24 of 129 .eaeesu Carole Jean Jordan, CFC 2016 REAL ESTATE Indian River County Tax Collector NOTICE OF AD VALOREM TAXES AND NON -AD VALOREM ASSESSMENTS ALT. KEY 31-39-06-00020-0020-00006/0AT NUMBERPROPERTAAD712 DDRESS : TAX CODE ESCROW ST 2A SKIP THE :TRIP-- pay online at www:IRCTaX.Com Legal Descrintion. It Postmarked By: Nov, 30 2016 Dec 312016 Jan 312017 Feb 28 2017 Mar 312017 EDGEWATER PARK SUB BLK 2 LOTS 6 Please Pays $4,54691 ti $4,593.33 $4,640.68 $4,688.04 $4,735,39 & 7 PBI 1-23 Discount: x`496 J 3% 2% 1% HAYNES THOMAS E DONNA M l _&_ 6304 RIVER RUN DR SEBASTIAN FL 3295$-4786 REFLECTS OWNER(S) OF RECORD A5 OF 9/7/16 PAY IN US. 'FUNDS TO CAROLE JEAN JORDAN, TAX COLLECTOR - P.U. BOX 1509, VENO SEACkie FL32961 1509 Phc (772) 226-1343 Taxing Authority Telephone Millage Assessed Value Exemption Taxable Value TaxAmount OA I COUNTY GENERAL FUND 772-226-1214 3.3602 204,260 0 204,260 686.35 aelEMERGENCY SERV DIST 772-226-1214 2.3010 204,260 0 204,260 470.00 oce SCHOOL STATE LAW 772-564-3180 4.5620 230,030 0 230,030 1,049.40 SCHOOL LOCAL 772-564-3180 2.8480 230,030 0 230,030 655.13 CITY OF SEBASTIAN 772-388-8205 3.8000 204,260 0 204,260 776.19 P ST JOHNS RIVER WATER 386-329-4500 .2885 204,260 0 204,260 58.93 0� SEBASTIAN INLET 321-724-5175 .1007 204,260 0 204,260 20.57 19.m, MOSQUITO CONTROL 772-562-2393 .2515 204,260 0 204,269 51.37 U. HOSPITAL DISTRICT 772-770-0935 .8443 204,260 0 204,260 172.46 FLORIDA INLAND NAVIG 561-627-3386 .0320 204,260 0 204,260 6.54 LAND ACQUISITION BND 04 772-226-1214 .3143 204,260 0 204,260 64.20 O LU lS: E I (6}0.. TotalMlllaga 18,7025 Total Ad Valorem Texts $4,011.14 AssessmentsNon-Ad Valorem Total Non.Ad Valorem Assessments $724.25 Authority Telephone Amountft., Total Taxes & Assessments $4,735.39 COUNTY LANDFILL FEE 772-226-1300 53.5.48 SEBASTIAN STORM WATER SERVICES 772-388-8232 208.77 Tax QuestionsRMI k i I (772) 226-1343 I J Scan to Pay Online ii. 1413 N. Central Avenue — Constance O'Quist 26 of 129 SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM APPLICATION NO, SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM GRANT APPLICATION 1. APPLICANT INFORMATION Name of Applicant: Mailing Address: Pirrone Number: !! Cell Number: (i� �4 1J E-mail Address: \ �I C)Y [. �[k'L�ctl/V��t! 2. PROJECT LOCATION ` Address of Property: ("_-Qv`vrc' `C ���'�C-1k11� 9� Parcel Number(s): `I 06 d UUP CJUG I CI 666C� ?, Property Tax Status: 0Q01(d '?+ 0 3. DESCRIPTION OF PROPOSED IMPROVEMENTS C. 4. ESTIMATED COST Please provide information on the following items: ap A. Cost of Current Septic System Closure $ Kvv, B. Estimate of Connection to Indian River Utility System $ C. Permitting $"� D. Design and Construction Costs $� oo TOTAL ESTIMATED PROJECT COSTS $ Approved by CRA Board – 218117 P29ec2f 129 SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM Has the applicant applied for other regulatory grant funding to remove the targeted septic system? (Please check appropriate answer) YES ✓ NO If Yes, please answer the following questions: Who was the grant award from? v'r How much was the total award? I $ Signature(s) All owners must sign. The information supplied in this application is true and correct. I n C '9— Printed Name and Title Printed Name and Titfe GA Signature Signature STATE OF r 1Jr10. _ COUNTY OF — \t eA y-,, - � V -LL The foregoing instrument was acknowledged before me this a zD day of f:�-6e-i ri� 200, by Cots 5—'r�t.'C i �7) ,a L[. -s who islare pers_arp Eally known to me or haas x"0��`Y .... identification. .�� o�.•te�,tisslDN4.. pJ''•� (SEAL) :• o a�F%6%8 y ���•• �yP°Oded %0`1 rte.•. �4: �i A� •. �b1Jc Und° 6`z' ��� 94 STAfE �� yw� -7�'/ ��1l11I )1 111111�`� �1 No/ Pudic, Commission No. Ff— 74CPoCAC&' 4 b e-0 M (Name of Notary, Printed or Typed) This Section for City Use Only Date Application Received: oZ ��-7 r ! 7 Date Application Reviewed: -(-n-g t7 Recommendation to CRA: -31 Tit—? Action by CRA: Approved by CRA Board — 218117 P2&& 129 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES 1801 27th Street, Vero Beach, Florida 32960 UTILITY CONSTRUCTION PERMIT- CITY OFSEBASTIAN PROJECTS Permit Issuance Date: October 12, 2015 Permit No.: UCP #: 3269 Parcel #: 31390600000001000009.0 Project Name: Del's Barber Shoo Project Location: 1413 N. Central Ave Owner/Developer: Constance O'Quist Engineer -of -Record: Tech -Art, Inc. - Arthur Priep, P.E. IRCUD Inspector: Scott Eddinaer, Utilities Inspector, 772.532.7476 Project Description: Water Dist. / Wastewater Coll. Systems Services: ® County Water ❑ County Gravity Sewer ❑ County Force Main ❑ County Lift Station ® Private Lift Station ❑ County Reuse Water General: This Utility construction permit authorizes the above-named Owner/Developer to construct a Water Distribution System and a Wastewater Collection System for the project as shown on the construction plans prepared by Tech -Art, Inc., and signed & sealed on September 16, 2015. Permit Issuance is contingent upon construction being performed by personnel currently licensed in the State of Florida to perform such work. All work shall be performed in accordance with Indian River County Utilities Standards, latest edition and applicable regulatory agency. The limits of construction are delineated by these pians. This permit is valid for a period of twelve consecutive months from the date of issuance and is subject to the special provisions and completion of associated checklist items as provided in Attachment A; this permit does not constitute a permit for operation. Special Conditions: Not Applicable. If you have any questions, please do not hesitate to contact me at (772) 567-8000, ext. 1636. Sin rely, sse Roland , Plans Reviewer Enclosure: Attachment A cc: Vincent Burke, P.E., Director of Utility Services (via email) Arjuna Weragoda, P.E., Cap. Proj. Manager (via email) Wayne Eseltine, Director/Building Official, City of Sebastian (via email) Jan King, Growth Management Dept, City of Sebastian (via email) Scott Eddinger, Utilities Inspector (w/ Enclosure) Utility Project File UCP # 3269 (w/ Enclosure) 29 of 129 F-%UtiVties\uTILITY - Engineering\Projects - Utility Construction Permits\Del's Barber Shop - UCPM 3269\Utility Construction Permit , SEBASTIAN- la-12-2415.jrr_doc W 0 �N cv AREA MAP: Full-sized plans are available for review ���`�': ~,•Lv' in the Community Development Department DEL' S BARBER SHOP & BEAUTY SALON PROPOSED SEWAGE/WASTEWATER LIFT STATION & CONNECTION TO INDIAN RIVER COUNTY FORCED MAIN 1413 N. CENTRAL AVENUE SEBASTIAN, FLORIDA TECH -ART -- ---- DESIGN 4 ENGINCEKlNG, INC. INDEX DRAWINGew uarwtlw•r �. rurLr• .u.a., a.. lan• fWaW Al NUM. — PAGE DESCRIPT101Y LxU"lM•+r)r i�,I�Y,:,,,,,•,.•,,rwT TMJk COVLR COVLR tlBLLI 6 DRAWLIO LNLL ARTHUR F. PROP. 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COHN[CTICW TO CCIN MIY /ONCC6 M N SCnIL: IM r A —. .— '"� I S[C71P11 s R�.t` 2.0 CBAryE PI.WS�SYsrF1G nwm nr5u:x unr� -. oY.n wr.n,r us wraiun. rc..uuu..,.wr �W�,�,�nro�Y, l,�r.YYLwNRltmwry �uNinew..- Ioiiccwi rwir. �[ �'.`ur. r..0 in YU_ V rM. cu p� -is.waY n. r:s.o a. of -.Iiff v0. cacY.,. aawu.- Y•u ..w - nsa. m,,.....a•.. .�i l Z a o G z z rn o a'2 mLL a 5 93 w v � 3 kn a n� HIM gpo!-11y8 0oijO U cavum .. -.-'-- �-ar�u.•ic 3�._�I f ouei.�i �i..-.vrau 5GCTION 61 O.W. COHN[CTICW TO CCIN MIY /ONCC6 M N SCnIL: IM r A —. .— '"� I S[C71P11 s R�.t` 2.0 PIIUP PEAFQRMAHC:!E CHARACTMSDCS I P..• I.� m i a rin l ,Ye ,a n n. Roymrirs.sr,sWa.gJ6�HPsrlY,Pm+x�a.1a j.rulc,rs r+s MMxr ic�o is i YI,r nr •a,• rxu I aJ IY1 suxUlA an ro, ILl[: cwxcRmRaAw,saeame vrcl,vbwSbyu rSmq Iai:r.o�m s�.rc x..marYQ.m, xr.rr�.� Yw51wcW.IGlri,l wstt a �,[w.tai SffL}•o.-ruwwa swc x ..m,la rrtdrau, q.a sRr.y t Asse ,n.m,a ti wnlrt uvxrr s,r, Yf r,1QA rpx, flJ� .... xum, orrrE rnlL .[ oaysam r%, 111..q.M lld,F rs 9w,w uo� .w s a m luc sm rvi s. ar ru.wc wumw¢ ,ua womK ,w .nx,>• ... um.0 .c,... LiFi 5iA)inR -wl ,o,m.JJ n` MJTHFASTFRN PUMP n9nR RFrJIR'rlfw f'AR:R,f)r�F �F9GRFL 19 R .9 f+fffA . o $ _ II Gn O M. IwIW MWAGE J'UJIP 51A1—S y -_— YrL-.,+rJmtu r,LL,WLL-iYR4 .k.F nl Wdl 1_ 1 r�.a� � r>��r a•a rswuua s..a.RF. n..- ��135GILLI9� Y �1 a9lJ�r fxuL YL PNkY'WRC N.e¢u rn Pw rrx ,1.. Yss I,Yr lcYn, orlJ,, ruw un wall P,I9wNL} �. ,e. x c IG! fuo�n i�fi1 y lYi Y[ MUWLD iW Yw nn,v !w , ,r,rt nr s,Fu wa I.vvaJum wRw rr oJrY nw. uu o..n u�pi, ww�wliw .v..l r RuI r[ar+iR wP, !-Iw l,su,rfl !Y � .,wr.4 h.,F w,e.LIY„ n Mu.pm PIA IAc Y-n,nrC,%rllll A LW,A .usl wuJ� Iw9, f{s{IMI IlwuvK xp lYlou. PRF-ASf'/���+1 �F r�A� TFGiF� •� . •7 lin \ �aoo FO aw Tar rix auo ira�r audxuw elenwrxcomwxrAlafP - oF,icl rxu w�, .. ue nrun.w:nuuw Psl.... r,rn.., nr.Ass.,x, ,rea Jwl uwars IJ�r, w4UO4u,rlewY„r,r'Ht,.rYn„u, m�lYnY9nwe.w,ndrununr w un"".. eew.l ar.d w.m.r wxalru.c,mai.vxno � nrnnY.vuiwe � is xn. -u. nw.w w w sw rwr un.uuwulwq,rL yYJR nv.w swoa xp w us- rw wrs, us rnw w„wLk%xwwYxY'lu.ar,lx,drurulJ,pwub y,T ax,w u, a w, w wnm m v.uYP.IJYLr rwwerru•A...a.. sn ALL PRODUCTS SHOWN THIS PACE ARE AVAILABLE FRUu: SOUTHEASTERN PUMP Pu,y,u.,u 8wG1 (.w) 3a 446i ON P �+J ..Cc 3.0 r nrvalloot N]T[S Y'W'�'IIx TRENL'H DETAILGS�I -*AVEU EHCNIS� IEN-I 4. � n r-) .w.ir-euyu _ 4;NNTES TRACE ri1RE - DETAILS Y -H F, , pa-�- ELEVA110N Nol FS VALVE AND 90%-_5 a.aSa.. r.axryw. re rwm.. a.aauu uo wwv.•ux.n.na AS -N SURVEY- y REQulkEmIItEMENTS N�c b PIAN VIEW VALVE BDS PAD- IR fi ...ter.+��_�r�..w..� •r.w...r�..._.. AS -BUILT REQUIRLHENTS -- In -Ie Harr% wui uav��I PEKNANENT LAND HARKER_- IN -9 HoQ rf. orlAa.+ 4A��y�p,4Tv srter4 — 00cVUENTARY This Instrument Prepared By and Return to. 0M $- 7 J JOHN E. MOORE. III. ESQ. - Courthouse Box 87 Rossway Moore & Taylor 001 (� 5070 North Highway A- 1 -A• Suite 200 ivmv K„ Lurm CUM Vero Beach. FL 32963 MN MmWUK" Parcel ID No. 06-31-39-00000-0010-00009.0 WARRANTY DEEDIN THE RECtRDS OF _ JEFFREY FC gARTON CLERK CIRCUIT COURT THIS INDENTURE, made this 'Tt*[S day of June, 2000, between NDUM NVER CO, FLAB DELMONT W. OQUIST and CONSTANCE OQUIST, husband and wife, Grantors. and DELMONT W. OQUIST, as Ttustee of the Delmont W. Oquist Revocable Trust dated May 26. 1998, whose post office address is: 6625 110" Place, Sebastian Florida 32958, Grantee. WITNESSETH that the Grantors, for and in consideration of the sum of Ten Dollars ($ 10.0M and other good and valuable consideration to Grantors in hand paid by Grantee, the receipt whereof is hereby acknowledged, have granted, bargained and sold to the said Grantee and Grantee's successors and assigns forever, the following described land. situate, lying and being in the County of Indian River, State of Florida, to wit: fLegef description attached hereto as "Exhibit A" and incorporated herein by reference.1 The preparer of this instrument was neither furnished with, nor requested to review, an abstract on the described property and therefore expresses no opinion as to condition of title. Sub;ect to covenants. restrictions. reservations and easements of record. if any, ane taxes subsequent to 1999. TOGETHER with all tenements, hereditaments and appurtenances thereto belonging or in anywase appertaining. THE GRANTEE IS SPECIFICALLY CONFERRED THE POWER AND AUTHORITY EITHER TO PROTECT, CONSERVE AND TO SELL. OR TO LEASE, OR TO ENCUMBER OR OTHERWISE TO MANAGE AND DISPOSE OF THE REAL PROPERTY DESCRIBED ABOVE, AND ALL POWERS AND AUTHORITY GRANTED UNDER CHAPTER 689.071, FLORIDA STATUTES, TO HAVE AND TO HOLD the same in fee simple forever. AND the Grantors hereby covenant with said Grantee that Grantors are fawfully seized of said land in tea simple: that Grantors have good rght and lawful authority to sell and convey said land; that Grantors fully warrant the title to said land, and will defend the same against lawful clams of all persons claiming by, through or under Grantors. The Grantors herein covenant that the above described real property is not now, nor has it ever been their homestead, nor contiguous thereto. The Grantors reside at 6625 110- Place, Sebastian Florida 32958. IN WITNESS WHEREOF, the Grantors have hereunto set their hands and seals the day and year first above written. Signed, sealed and delivered in our presence: 7 tineas as to Delmont W. Oquist Printed flame: /.S. P f1 ..;,�/c•: i mess as 10 �e1111"4 W. Oqurst Pranted Name:.-':.., )r/ p fitness as to Constance Oquist, Printed r4ame: L/Se. 1n itness as to Oonstaneef OgwF Printed Name . , !r' h:• . STATE OF FLORIDA COUNTY OF INDIAN RIVER 1 DELM�Y. UIS T11 Address: 6625 110- Piace Seb tian Florida 32956 CONSTANCE OQUIST Address: 6525 1 10'"Place. Sebastian Florida 32958 Sworn to and subscribed before me this ? tjt, day of June. 2000, by DELMONT W_ OQUIST, who is personally known to me or has produced`'•._ t -1 - . .as identification and by CONSTANCE 3QUIST, who is personally known to me or has produced L i _ _ , .� _ _` as identihcauon. Printed Name: :SEAL' My ComM1s51Qn plies: A TRUE COPY CERTIFICATION ON LAST PAGE J.R. SMITH, CLERK r. Narc1 L. ria -,r„ + t W co�. Cc 1.2tr- �. J flK.—r Anry .2 2:C; fV t\7 CD O Cis 35 of 129 Parcel ID No. 06-31-39-00000-0010-00009.0 Exhibit A Begin at the Southv6cst comer of Lot 6 of Q Plat of Sebastian, as shown on Plat made by C. S. Steele and filed in Plat Book 3, Page 66. Public Records of St. Lucie County. Florida: thence run Northeasterly along' the South line of Lots 5 and 6 of said plat 250 feet, more or less, to the West rizht of wav Eine orNorth Central Avenue (Old Dixie Highway); thence run Southeaster[v along the West right of %%ay line of North Central Avenue (Old Dixie HiLrhwav) a distarlu of 120 feet; thence run South«-estcrly and parallel to the South line of Lots 5 and 6 of the above referred to Q Plat of Sebastian a distance of _'SO feet. more or less, to the East right of way of the Florida East Coast Railroad; thence run \orh«esteriv along the East right of way of Florida East Coast Railroad a distance of I'tt feet to the point of beginning,; said properly lying and being in tate City of Sebastian. Indian River County, F=lorida. Abo%e described property lying in Govemment Lot I, Section 6, Tw%nship "I South. Range 39 East. a W U1 STATE"Rom � INDIAN RIVER COUNTY iHISIStOI: nF'ITHATTHIStSATRUE ANO CORRECT COPY 6F THE 01161MAL ON FILE IN THIS OFFICE. THIS W 01k1611ALMAY HAVE IEDAti:TEO INFOUAT1ON AS STATED � IN RollDASTAT11E 1192. SMrM K — �� 11 36 of 129 Search - TaxSys - Indian River County Tax Collector TaxSya" Search 313906000000010000090 Property tax Business tax V Property tax ARID Business tax Advanced search Latest account information: QQUIST DELMONT W — Rel Estate at 1413 CENTRAL AV N, aEBASTIAN3 958 Owner address 2016 Annual bill OQUIST DELMONT W (TR) • PAID 2416-11-03 $4,297.75 C/O CONSTANCE J OQUIST Get Bills by Email Receipt 0181-OW01331 6625 11 OTH PL SEBASTIAN, FL 32958.4736 Account number 31-39-08-00000-oo10-0000910! Alternate Key 1020W1 Parcel details - Full bill hiutory - Property Appralser jSQJ: , . I a p tI Dlsc �v1rR �e-cfreck ��. 0 1997-2017, Grant Street Group All rights reserved, Help - Contact as - Terms of service - Tax Collector home Page 1 of 2 Search 37 of 129 https://indianriver.county-taxes.com/public/search?search query=313906000000010000090 2/19/2017 iii. 916 U.S. Highway #1 — Irena Mliczek 38 of 129 SEBASTIAN CRA - SEPTIC -TO -SEWER GRANT PROGRAM APPLICATION NO. SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM GRANT APPLICATION 1. APPLICANT INFORMATION Name of Applicant: v� Mailing Address: —[ ( d 5Y C Phone Number: 81 Wb� Cell Number: <S77_7 E-mail Address: f i� r�1 ��' L�+� Lt�;i 0, 2. PROJECT LOCATION Address of Property: q(G .)u 5 &� 5eeb(2,::)i ; L 30 YS& i Parcel Number(s): ' Ci0'_9_C(,a( Property Tax Status: 3i — �)! — 00?/ L/_;,� —Ooac? -cc?1 G f 3. DESCRIPTION OF PROPOSED IMPROVEMENTS yl &bv_z, C":T 4. �JIMATED COST Please provide information on the following items: A. Cost of Current Septic System Closure B. Estimate of Connection to Indian River Utility System C. Permitting D. Design and Construction Costs TOTAL ESTIMATED PROJECT COSTS CA:21/11,,?eJ/_ $�.! • 4 �f $ OLrt (-Iq $ 3a0. — $ V-5, Z200, $_ Irc 41114 09 Approved by CRA Board — 218117 F39ecff 129 SEBASTIAN CRA — SEPTIC -TQ -SEWER GRANT PROGRAM Has the applicant applied for other regulatory grant funding to remove the targeted septic system? (Please check appropriate answer) YES x-./ IVO If Yes, please answer the following questions: Who was the grant award from? How much was the total award? Signature(s) All owners must sign. The information supplied in this application is true and correct. Printed Name and Title Signature STATE OF COUNTY OF Nti Zr C -2C pc Printed Name and Title Signature The foregoing instrument was acknowledged before me this day of X by who is/are personally known to me or has/have produced identification. PATRICIA A STAUNTON Notary Folve - llw* of Fbtlda Sly Cam. EapM May 9.2013 Cammkolon 0 FF 113067 (SEAL) r This Section for City Use Only Date Application Received: Date Application Reviewed: Recommendation to CRA: Action by CRA: Notary Public, Commission No. (Name of Notary, Printed or Typed) aj r71 / 7 1k_ t ;Z/f'�1t-7 3j5/t-7 as Approved by CRA Board — 218117 X6)$129 5r FL �^ NORTH LINE OF INCLUDED PARK AND PLAYGROUND 9.44'(C) PORTION OF S. I. R, 1/2" PL TE i PARK AND F.I.R. 1/2" i LB7893 L___._ 199.73'(C) PLAYGROUND NO 0. 1 722541' r�7 �-3.4'S CORNER — - 107'33'17" X' I ISS • SIGN 1 ; `,.--`\OF LOT 15 S.LR. 1/2" D.5w �- L O T 15 1 �d 1 LB7893 n 's 9 LESS WEST p *'�, •5l ti '1 1 94'211'00° 1` 1 9.00 OF - 6� 4" o. 1 LOT 14 g �'LBUILDING p \ W1 ASPHALT 916 1 P.O.B. 1cam✓ y DRIVE N.E. CORNER OF LOT 8 - r 9Q 1 NO Lo. 2t-' U413 r �� � INCLUDED NORTH 1 REMAINDER 10.00' OF L 0 T 14 OF PARK AND F.1.R. ' PLAYGROUND NO L' D. o (1.JN, 1.7'W) , S.I.R. 1/2" a. REMAINDER ' L87893 OF LOT 14 G 1 E. R/W LINE OF o_ �--- U.S. HIGHWAY LOT 13 PER PLAT s�F_ 1 0 II SURVEY NOTES: - NO I.D. DENOTES NO IDENTIFICATION. - THERE ARE FENCES NEAR THE PROPERTY LINES. - THERE IS A SIGN ALONG THE WEST PROPERTY LINE. - THE DRIVE CROSSES THE WEST AND NORTH PROPERTY LINES. PAGE 2 OF 2 PAGES o� C BOUNDARY SURVEY LB 7e93 I F I f � y 4 t g f 9 r L � F No. 2883 TARGET SURVEYORS CERTIFICATE i • i a a VEYING, LLC n I HEREBY CERTIFY THAT THIS ROUNDARY SURVEY I5TJ 4 ISA TRUE AND CORRECT REPRESENTATION OFA s i SURVEY PREPARED UNDER MY DIRECTION. f, STATE OFNOTVALIOWITNOUTANAUTNENTICA ~ n i p P TED ELECIRONIC SIGNATUREANDAUTHENTICATEOELECTRONICSEAL, SERVING ALL FLORIDA COUNTIES R p¢ S E, 3 u a v ORA RATS EMBOSSED SEAL AND SIGNATURE. Fe 0 Digitally signed by 6250 N. MILITARY TRAIL, SUITE 102 Clyde 0 McNeal WEST PALM BEACH, FL 33407 Date: 2016.Oa.ZS PHONE (561) 6404800 {51GNEDJ M c N e a E 11:04:20 -04'00' FACSIMILE} 840-0578 STATEWIDEEPHONE (800) 226-4807 CLYDE O. McNEAL, PROFESSIONAL SURVEYORANDMAPPERMS3 STATEWIDE FACSIMILE (800) 741-0576 i "f i ?a + INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES 180127th Street, Vero Beach, Florida 32950 ' �VFj�, UTILITY CONSTR UCTION PERMIT Permit Issuance Date: November 30, 2016 UCP #. 3343 IRC Project #: NIA Project Name: Teddy's Cleanina Wastewater Connection Project Location: 916 US Hiahwav 1 Owner/Developer: Teddy's Cleanina & Janitorial Services, Inc. Engineer -0f -Record: Mlrhael Hotchkiss, P.E. IRCLID Inspector: Stott E'ddinaer, Utilities Inspector, 772.532.7476 Project Description: Wastewater Collection Svstem Services: 0 County Water ❑ County Gravity Sewer ❑ County Force Main County Uf, Station ® Private lift Station ❑ County Reuse Water General: This Utility construction permit authorizes the above-named owner/Developer to construct a Wastewater Collection System for the project as shown cn the construction plans prepared by IRCBUS.,and signed & sealed on Juhr 01, 1997. Permit Issuance is contingent upon construction being performed by personnel currently licensed in the State of Florida to perform such work. All work sha;i be performed in accordance with Indian River County Utilities Standards, latest edition and applicable regulatory agency. Utility work shall not commence until all necessary easements and/or permits are acquired, including an Indian River County R -o -W Permit if working within Its limits. The limits of construction are delineated by these plans. This permit is valid for a period of tnrelve consecutive months from the date of issuance and is subject to the special provisions and completion of associated checklist items as provided in Attachment A,- this permit does not constitute a permit for operation. Soecial Conditions: Not Applicable. If you have any questions, please do not hesitate to contact me at (772) 557-5000, ext.1536. Sin rel , rsR,rltoi-and, Pan eviewer Attachment A cc: Vincent Burke, P.F., Director of Utility Services (via email) Rich Szpyrka, P.E., Director of Public Works (via email) Stan Boling, AiCP, Director of Community Development (via email) Arjuna Weragoda, P.E., Can. Proj. Manager (via email) Scott Eddinger, Utilities Inspector (w/ Enclosure) Utility Project File UCP # 3343 (w/ Enclosure) P:`lltfHLefiUTII1TY - &Wn.enn�1Pr<;ecv • I5•dd., eeimrvaen Per:ricalraddvs L'sarnt Waaawaeer 6nneetlan - UCPf+ a9a3�uzi?.v Cenerrueelvn Pumu,32A'8-M78,ps.doc 42 of 129 STATE OF FLORIDA tDS?P=tTMENT OF 1MALTH ONSITE SEVM= T.,?ATbC_= AND DiSPOS_AL SYST'.. K CONSTEVCTION PEPb= CONSTRUCTION PM'fT FOR: OSTDS Abandccnment A. PLI�'T ; (Teddy's Cleaning & Janitorial Services) PROPERTY ADDRZSS : 916 US Highway 1 Sebastian, FL 32958 31-S1-1797956 apPLIcar�O_� tl : AP1261937 DAZP=: RiC.ciTpm. al: nocO�T : PRI037595 k6.-MOM19 LOT' SL=K: SVIMIVISION: EDGEWATER PARK SUS PROPERTY IA #: 3139C600016000000014.0 [SECTION, TOWNSHIP, RA -TG--, PA.IC.?L NV..-mra] [OA TAX ID Nll oma*] SYSTEM MUST a: CONSTWC:ED IN ACCORM'A:VCr WITH S?zCI-ICATION3 ;uz SMNDARDS OF S3CTIW 381.0065, T.S., AM 643-6, F.A.C. DEP NT APPROVAL OF SYSTEM DOES NOT GV.L AiT.Rz 5ATiSFACTO3T P._.'RF'ORNiN= FOR AN': SP$CI?TC P3R_?OD 0? TIM_ A*iY CZ ANGS IN NAT-11IRZAL -ZMCTS , ASIC% SERVL'D PS A BASIS FOR ISSUANCE OF TSIS 1-M-MaT, REQUIP-0 THZ "PLICa.TT TO MODIBX TE? PERMIT "PLICATION. SUCH MODIFIC?.TIONS ,Zx RZ=T IN TSIS PF.iDLT BEING %zMD8 b4 -=Z ;Lsm VOID. ISSUANCE OF TRIS PBRN1IT DOES NOT E,'XVT THE APPLICANT FROM COR-OLIANCS WITHOT9ER FxMF-RAL, MXTS' , OR LOCAL PER*11TTING RrQUYRZD FOR DEV~LO?M_vNT OF TH.%S PROpWTY . SYSTE..M D. SIGN XM SPECIFICATIONS T [ I GAL:.ONS / GPD CAPACITY A t ] GALLmis / GPD CAPACITY N ( l GA?sLONS GREASE IDVTSRCEPTOR CABACITY [.`:L� CA2XCITY SLINGLE TA=:1250 GALLONS] GALLONS DOSING TAX: CAPACITY [ IGA�T_ 011S ©t IDO335 PER 24 MRS #?'=Pa [ ] D [ I SQMI"- FEST 57STMI R [ I sQt2,r SYSTEM A TYPE SYSTEM! [ ] ST=ARD [ I FILLED I CONFIGURATION, [ ] TR5NCH [ ] BED ( ] N F LOCATION OF BENCaQUIX: I 7.,SL'9ATION OF PROPOSED SYSTMEM SITE [ 1 [ / l [ AHOV-4 / BTLOW ] BENCW1A1R C/R3 XC3 POINT W BOTTOM OF DRP— FrsT.h TO BE [ I { / ] { riBOV / BELOW ]HE.^IC i .41C/R«b+" SCE PorxT D E'ILL P?gOlr'tSD : [ O.Co I INCEMS =CaVATION RZQUIR✓D - r ] I.7CHE5 0 Have the tank abandoned in accordance with the `allowing procedures:(a) The tank shall be pumped out.(b) The bottom of the tank shall be opened or ruptured, or the entire tank collapsed so as to prevent the tank from retaining water, T and(c) The tank shall be filled with clean sand or other suitable material, and completely covered with soil."*Submit a a pump -out certification tram a licensed contractor. —Call for inspection when completed. E R SPECITICATIONS BY: Lori R HoPr`saa TITLE?: Enwiroam tel Specialist TI AFPRaVED By; TITLE: XnvisontmantAl Specialist II i,ors n asorsmao DATE ISSVED: IItO3/2016 ZXPI:RATTcN MATE:: DS 4016, 08/09 (O'a'soletes a21 pZoviou9 editi=3 w"ab may r.Ot ba need) Izlcarpoxated: 5.3E-5.003, FAC v 1.1.4 p7I2o1932 9Z`1 Indian River Cao 02/01/2017 $aNT)f-1893 !t\ 3120160025347 J RECORDED IN THE PUBLIC RECORDS OF JEFFREY R SMITH, CLERK OF CGURT Prepared By & Return To: INDIAN RIVER COUNTY FL Warren W. Dill, Esq. BK. 2931 PG: 1504 Page 1 of 15/4/2016 10 17 AM Dill & Evans, P. L. D DOCTAX PO $595.00 lam` 1565 U.S. Highway t Sebastian, FL 32958 Parcel Identification No. 31-39-06-00016-0000-00014.0 (space above this line for recording Warranty Deed (STATUTORY FORM - SECTION 689.02, F,S.) This Warranty Deed, made this day of April, 2016, between Roman Brzostek, a married man, whose address is 12435 Roseland Road, Sebastian, FL 32958, Grantor, and Teddys Cleaning & Janitorial Service, Inc., a Florida corporation, whose post office address is 1536 Barber Street, Sebastian, FL 32958, the G rantee. Witnesseth, that said Grantor, for and in consideration of the sum of TEN DOLLARS ($10.00), and other good and valuable considerations to said Grantor in hand paid by said Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the said Grantee, and Grantee's heirs and assigns forever, the following described land, situate, lying and being in Indian River County, Florida, to -wit: The Northerly 10 feet of Lot 14, all of Lot 15, lying Easterly of right of way of US. 1, according to Resubdivision of Block 1, all as shown on a plat of Edgewater Park a subdivision of Section 6, Township 31, South, Range 39 East, recorded in Plat Book 2, Page 40, public records of Indian River County, Florida, less the West 9 feet thereof. ALSO begin at a point 10 feet Southerly of the Northeasterly comer of the Easterly boundary line of Lot 14; thence run Northeasterly on a line parallel to an extended Northerly line of Lot 14, a distance of 50 feet thence run Northerly and parallel to the Easterly boundary line of Lots 14 and 15, to the Northerly line of Park and Playground Tract; thence run Westerly along North line of said Park and Playground to the Northeasterly corner of Lot 15; thence Southeasterly along the Easterly boundary line of Lots 15 and 14 to point of beginning. Together with all the tenements, hereditaments and appurtenances thereto belonging or in anywise appertaining. Subject to governmental regulations, covenants, rights of way, restrictions, easements and reservations of record, if any, but this provision shall not operate to reimpose the same, and taxes for this year and subsequent years. And the Grantor hereby covenants with said Grantee that the Grantor is lawfully seized of said land in fee simple; that the Grantor has good right and lawful authority to sell and convey said land; that the Grantor hereby fully warrants the title to said land and will defend the same against the lawful claims of all persons whomsoever and that said land is free of all encumbrances, except as stated herein and taxes accruing subsequent to December 31, 2015. Said property is not the constitutional homestead property of the Grantor under the laws and constitution of the State of Florida. Grantors homestead address is: 12435 Roseland Road, Sebastian, Florida 32958. In Witness Whereof, Grantor has hereunto set grantor's hand and seal the day and year first above written, Signed, sealed and delivered in our presence: WITNESSES: LWT, OrintNmntl �•�'as,�r•w��. .•� e- (PrintNama1 ICX-{t2-e ROCA. State of Florida County of Indian River �, V f -1 Ronil rzostek The foregoing instrument was acknowledged before me this ZZI day of April, 2016 by Roman Brzostek, who [ ] is known to ersonally km�it�t r [ ] has produced a drivers license issued by the State of ,P \� u1 10N>rrpZI �19,1p�Rs [Notary Seal] _ t°° t o= Notary Public, State of Florida Commission No. : C,. Prt ed Name: f�a�`o`` My Commission Expires: 44 of 129 In an River Qpupl�' IL t�4A, Carole je.in jurdui, CFC * I'= Collector lamSys'Search 3139080=lGCCWWi4O Search P-p-ly tax I &S�new tax I tepi'DPO&J ?ax,*m 3vusincas tax 91 AN 11,169 0rwrev alk*= 20ldAnnL.Wba TEDi)YS CLEANNG & AWMMAL SERVICES INC 1 536 SAFGER ST ed lift by IE a .11ASTIAK FL 32%8 PAID 2016-72-02 31.701.13 e%Gd"2011m14a R—WONIST-Oamew A—I -m3'-311-3WIM04164H*0430014M j Aa,,g. Ky 1=314 ?—46'.taam -PA bM hIMNY - Py-pft AW i. DMC:L VW ars. j 21 GW -201 7. Cr." *&.,t gn1 ,,U rV,n.oftw.H* - C*rt3ct = - -,ema .*4 3ary1ce - T= Co*&,:tw 45 of 129 https-JAr?cffamv% cOwAY-taxes-mni"4ctewch?Sewctt_quw;,---31,-OW=6COM0140 12 iv. 1627 U.S. Highway #1 — Sebastian Center, Ltd. 46 of 129 SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM APPLICATION NO. SEBASTIAN CRA SEPTIC -TO -SEWER GRANT PROGRAM, GRANT APPLICATION 1. APPLICANT INFORMATION Name of Applicant: Sebastian Center, LTD. Mailing Address: 1627 U.S. Highway 1 Sebastian, FL 32958 Phone Number: Cell Number: E-mail Address: 2. PROJECT LOCATION Address of Property: Parcei Number(s): Property Tax Status: (772)228-8422 gpopow@bluewatercommercialrealty.com 1627 U.S. Highway 1 Sebastian, FL 32958 30-38-21-00001-9999-00033.1 3. DESCRIPTION OF PROPOSED IMPROVEMENTS The proposed project includes removing the existing septic tank and drainfield and installing a new private lift station. The project also includes construction of additional parking spaces. 4. ESTIMATED COST Please provide information on the following items: A. Cost of Current Septic System Closure B. Estimate of Connection to Indian River Utility System C. Permitting D. Design and Construction Costs TOTAL ESTIMATED PROJECT COSTS Approved by CRA Board — TDB $ 11,000.00 90,802.00 $ 1,250.00 $ 12,000.00 $115,052.00 PaWYJ 129 SEBASTIAN CRA — SEPTIC -TO -SEWER GRANT PROGRAM Has the applicant applied for other regulatory grant funding to remove the targeted septic system? (Please check appropriate answer) YES x NO If Yes, please answer the following questions: Who was the grant award from? How much was the total award? Signature(s) All owners must sign. The information supplied in this application is true and correct. Prin eand Wer signal V STATE OF F L COUNTY OF Zr1r,0an P -1-U — Printed Name and Title &gnatvre The foregoing instrument was acknowledged before me this �r� day of Felh aarL i , 201 by EUPI!,nei POPOW `J J who islar ersonally know me or has/have produced as Identification. MY COMMISSION # GG029903 (SEAL)., MR, EXPIRES September 13, " 2020 Notary Public, Commission No. c-, �`T Dr� 9 9 0 ` Bri dcl�� ��ers (Name of Notary, Printed or Typed) V This Section for City Use Only Date Application Received.- Date eceived:Date Application Reviewed: Recommendation to CRA: Action by CRA: Approved by CRA Board — TDB '% P 129 INDIAN RIVER COUNTY DEPARTMENT OF U TILI TY SER VICES 1801 27th Street, Vero Beach, Florida 32960 J LOQ UTILITY CONSTRUCTION PERMIT- CITY OFSERASTIAN PROJECTS Permit Issuance Date: Auaust 10, 2015 Permit No.: UCP #: 3263 Parcel #: 30-38-21-00001-9999-00033.1 Project Name: Sebastian Center Project Location: 1627 US Hiahwav 1 Owner/Developer: Sebastian Center, LTD Engineer -of -Record: Mills. Short & Associates - WeslevMills, P.E. 1RCUD Inspector: Scott Eddinner, Utilities lnsoector, 772._532.7475 Project Description: Wastewater Collection Svstem Services: ❑ County Water ❑ County Gravity Sewer ❑ County Force Main ❑ County Lift Station ® Private Lift Station ❑ County Reuse Water General: This Utility construction permit authorizes the above-named Owner/Developer to construct a Wastewater Collection System for the project as shown on the construction plans prepared by Mills, Short and Associates, and signed & sealed on Agri! 10, 2015. Permit Issuance is contingent upon construction being performed by personnel currently licensed in the State of Florida to perform such work. All work shall be performed in accordance with Indian River County Utilities Standards, latest edition and applicable regulatory agency. The limits of construction are delineated by these plans. This permit is valid for a period of twelve consecutive months from the date of issuance and is subject to the special provisions and completion of associated checklist items as provided in Attachment A; this permit does not constitute a permit for operation. Special Conditions: Not Applicable. If you have any questions, please do not hesitate to contact me at (772) 567-8000, ext. 1636. S' ce ely, l Xse Roland, Plans Reviewekl— Enclosure: Attachment A CC: Vincent Burke, P.E., Director of Utility Services (via email) Arjuna Weragoda, P.E., Cap. Proj. Manager (via email) Wayne Eseltine, Director/Building Official, City of Sebastian (via email) Jan King, Growth Management Dept, City of Sebastian (via email) Scott Eddinger, Utilities Inspector (w/ Enclosure) Utility Project File UCP tt 3263 (w/ Enclosure) 49 of 129 F:\UtIGties%UTILITY • EngineerinpSProjects - Ulifity Construction Permits\SitbasCan Center - UCPB 32631 UClity Cc nit toction Permit - SEBA5TlAN,08-10-2015jfr.doc Full-sized plans are available for review SEBASTIAN CENTER in the Community Development Department SEWER & PARKING IMPROVEMENT SITE LOCATION MAP, SCALE: N.T.S ENGINEER Mills, Short P_ Associates 800 EIGHTH STREET VERO BEACH, FLORIDA 32962 PHONE: 772.226.72132 Sun In e SIt11R D ncal! PROJECT 1 627 U.S. HIGHWAY 1 SEBASTIAN, FLORIDA 32958 SHEET INDEX: G-1 TNLE SHEET C—f EXISTING CONDRIONVI]EMOLITION PLAN C-2 PAVING, GRADING AND SITE PIAN C-3 LANDSCAPE PLAN AND DETAILS C--4 AUSCELLANEOUS DETAILS C-5 LIFT STATION DETAILS C-6 STORMWATER POLLUTION PREVENTION DETAILS OWNER/APPLICANT SEBASTIAN CENTER LTD 1627 U.S. HIGHWAY 1 SEBASTIAN, FLORIDA 32958 VICINITY LOCATION MAP SCALE: N.T.S SURVEYOR WILLIAM B. ZENTZ & ASSOCIATES, INC. 684 OLD DIXIE .HIGHWAY VERO BEACH, FLORIDA 32962 PHONE: 772.567.7552 Whu.,,,lno.:lowllr�.r�,li.�• .nx i.ol.sl... c....r a.�µ... ee :n B(�nuwt l,rv,d.a: J,wlm+dSu . ..rn .cnp..•,....Iwaq Lr ,......�.., ,M I a...�.�:nl•e e, Ih..,yuNa. ,Iilw,Mww.u.Mi r,u�yw„ .w,r..5 I I ...............•15N• \ �� SYMBOLS: TREE SYMBOLS: 1 uE++t rnL _ - Ytlgp[M 1 U 111 P E *- RRE T [ r -O- EPRSw "oW PnmPIIE 0: c- IREE �, _-„,ar• Iwn I'7 ..rl - _Twa "(A _w ®- wm+an rreE SGLE1'wlP - a o . 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AIL sll1.4S 1H9 FD fYbl /11 UY/pC fTN1V(E 1aSI PE I'lIYlR➢ N m WFS[l o�uL RDIr lJ. Nt LAN!! W]riYlS sMIL LOMYMMW >a IK SW y !w riYpS ILL r pE bETilh 1.. ru Pum Mnl>aw-s w cwcTc ws! E r�1J�n Pmov to svwrF ro � merrlv.ls Is omv�ncr Sc.D.). la nE ufR 1n SYa W SIMiL K DES[ To CpUBBM To JK MEDDEiEw M Of we uRbM s[OMN riLTT MID IK MESIfa3'INR1S QI WNx:111➢111/gE /,y JIeCEI[V MR IK It JGwJ MwN n'N FR WSu[;ypr LkYIIOCY. I0. w! V.wO50wkD NEAS wMu BE IDDi RCW Fn liM NI NnDWI1C 3PwaR1N STSIFY IWER ML EIE SLiY1kL la T1K F17Uru3FD NwM1lll snl[w i1Wul:H Yn w1wA1rM 11F31. (ANOSCAPr QATA- 1, w1M1 PNFUPPc MPpNeiWiS: wb fA NtFItWK sP�MS (I lPl[E POr b PwbgYG sF'/Llxl - Y FA © x. NTL wrlcvlox ALGNaEiEMlc: LXlsfwD nM:� AFwIMID. ) kWvwfD Ilf[L 10 bE 16Wµ1} i Ea m J. KTF1MIrB u,usrwE RLurx.�Mss [YSPc Peillc:m ,APuscAPR,c wws PPEY1D16 •PPnaFED m b( Ott br 46f9uM. IY(6¢T[F _ w.tzw a11.,c ta6ria1ctnl swu DE REA1R[ED 14R rK wx lutm'.u,.c TREE SYMBOLS: Um= �Q go. P i Q)- ". M"n (D -) 9- WR n g. L DNE (. E 4 ®- YA[iIDW NEL O - MMiCI WEE r WISTFTE ,fA4/#D 1t X . nio,t nears TKL r W PALUPL4KnNGVUAE W U S F 9 Luto Preporad by & return to: r Fico. Foe i 1o.5o 1,41 s. Cia'vmito. CL2, CLC Dec. Stpe S J JiL TITLE SERVIMS, IIC. Q.70 DOCUMENTARY STA,4!P$ FG[ Qf;O V> RIFIE 1Q27 U.S. H9d},apr 7 i Dim; y O JEFFr;FV 1c tzrRTC1V tutnatimn, Fkrkh 3M" Ai Cf?LiAT CLERF C'1{Cill lnCtdant to the lamurvoa of title lrlalta 00, ; "01E � � JIF.r: r'"C 1 Tax(t P9nr'C.xl) 21-3D-38_00001_9999 1, Jf"PEY r, SAR104 CLERK_00033,0 R!4ERCOUNTy fi witar' a S90 To ur 1imorEW the 3o I k day of October, 1992 by carkbr I , Tim., ■ Fiprida corporation heroineRtmr called the grantor. to Scbrt1An Owtar No. 2. Ltd.. a Ficrida Limited Partnsriohip 4di07i,m I(jDr"% JS 1627 U.S. Highway 1, Sebastian, FL 32958 h*C* i riff ' CQ1)ad the g r'an tae: S u i c c 16 •+J gilt That �th� yrans tor, for and in agnsideration of the un of S10.00 in o vel to wnsiderat�ons MCeipt whereof 1s hereby adsnarl Q,es hereby rmlt sm. �n and quit--cle{M unto the qrentee fYorever all tle �iph1�C`�, tide, Inter inti p aCa im mor- parcel mand oTland. siid tuate. rst Party anndhas nheind in Ito Innd1lan Riivserr County, State of Florida, viz: Sam attach d Lxflibit -A- TWIFTHER. With 411 the tenernents , hervPdI tamants and appurtertm,pes thmretc belonging or in anywise armertainin9. TO WE A10 M RXD, the save in fBe simple forever. �FEREC'F. the said grantor has sided and sealed these pre{rerits the ('aY vvmm written. p�pe:OgeE d in the presoonce of: Condor Aw0goronti Inc. n Florida corporation v f'OF FIOv + Secretary Ln s v `a' to 6 � t� y:Hort>l,rt Kreyer, , Pres i cies L H s3� F U ti L d H -AQ ,~ C q -c S a pr1 :Z-r, L U.55-Tn H u Grantor's add res E � c� r� A, IG IJC . 3�r U p n s i W rp a r kris s Z. STATE CF FI -MDA CCLMY CF --:r1 a H , I HEREBY CERTIFY that on this day, before me, an officer filly authorized in the Stets afwv" i d and in the Coon tY afor esa I d to talcs adc now l doroan is , pmrsona I ly appeared Norbert Kreger President and Secretary. who executed the for%ping instrument is aeryorially known to rm; did not take an oath: and accndrledgpd brfpry an that he emomted the sere freely end voluntarily. VITKSS erg trend and official seal in the County and Stets last aforesaid this D day of October,`` 199z. r v lTi l�1 u L) printed 1btmy s1gnpturs : •.,_t Fb sia�etuh My Caenission expires: r�ror .,■w e -y � CCflNut ♦q 1. CIA W N W CT► 54 of 129 EXHIBIT "A' LEGAL DESCRIPTION: A PORTION OF LAND AS SHOWN ON MAP OF WAUREGAN OF FLEMING GRANT, PREPARED BY S.B. CARTER AS RECORDED IN THE PUBLIC RECORDS -OF BREVARD COUNTY, FLORIDA BEING MORE FULLY DESCRIBED AS FOLLOWS; T11E SOLMt [.INE COMMENCING AT THE INTFSLSECTt0N aeA OF STH STREET AND THE WEST RIGHT-OF-WAY LINE OF U.S. HIGHWAY NO. 1, THENCE S 11 '41'30' E ALONG SAID WEST RIGHT -OF --WAY LINE 402.12 FEET TO THE POINT OF BEGINNING; THENCE CONTINUE S 11'41'30' E ALONG WEST RIGHT-OF-WAY LINE, 174.92 FEET; THENCE N 90'00' W PARALLEL TO SAID SOUTH UNE OF 9TH STREET, 339.41 FEET TO THE EAST RIGHT-OF-WAY LINE OF THE FLORIDA EAST COAST RAILROAD; THENCE ALONG THE EAST RIGHT-OF-WAY LINE OF SAID FLORIDA EAST COAST RAILROAD ON A CURVE TO THE LEFT HAVING A RADIAL BEARING OF S 68'4$'03' W A DELTA OF 0113'22 A RADIUS OF 8644.42 FEET AN ARC LENGTH OF 184.48 FEET; THENCE N90'00' E PARALLEL TO SAID SOUTH LINE OF 9th STREET, 372.45 FEET BACK TO THE POINT OF BEGINNING. ALL OF THE ABOVE NOW LY1NC AND BEING IN INDIAN RIVER COUNTY. FLORIDA AND CONTAINING 1.39 ACRES MORE OR LESS. SAID PROPERTY 9EING A PORTION OF THAT PROPERTY CONVEYED IN Of£ICTAL IRECORb BOOK 724, PA4t 2891, PUBLIC RECORDS OP INDIAN RIVER COUNTY, lGbRIDA. 55 of 129 2016 roll details - Real Estate Account at 1627 US HIGHWAY 1, SEBASTIAN 3)2958 - ... Page 1 of 2 2016 Roll Details — Real Estate Account At 1627 US HIGHWAY 1. SEBASTIAN 32958 f Real Estate Account #30-36-21-00001.9999 0003311 l Parcel details j-: Latest bill ( Full bill history 2016 1 2015 2014 2013 ... 2002 PAID PAID PAID PAID PAID j- Get Bills by Email PAID 2016-11-22 $33,460.01 Receipt #161-00015901 Owner. SEBASTIAN CENTER LTD 1627 US HIGHWAY 1 #16 SEBASTIAN, FL 32958-3875 Situs: 1627 US HIGHWAY 1 SEBASTIAN 32958 Account number 30-38-21-00001-9999-0003311 Alternate Key; 1000348 Millage code: 2A Millage rate: 18.7025 Assessed value; 1,702,170 School assessed value: 1,702,170 Lacatbn is nod guars aeq roaa accurate. Property Appraiser 2016 Annual bill View Ad valorem: $31,834.84 Non -ad valorem: 53,040.17 Total Discountable; 34875.01 No Discount NAVA: 0.00 Total tax: Legal description TOWN OF WAUREGAN PBB 1-178 A 300 F: PARCEL LYING W OF NEWUS HYN 01 6 5 OF 9TH ST S US HWY 41: RTI N SLY ALONG W R/W LINE OF US HWY 01, 750FT TO POB; TH CONT SLY ALONG SAID R/W 3 00 FT; TH RUN WLY ON A LINE PARA TO 9TH ST E R/W LINE OF F ---CRR 270.55 FT: TH RUNALONG SAID R/W IN NWLY DIP 310.59 FT: T H ELY 310.55 FT TO POB (OR BK 697 PP 31} Location Geo number. 50720 56 of 129 httns-//indianriver.county-taxes.corn /nub]ic/real 1-f1OOOI-9999-0001 ?/9117f117 16 a I LOW I N 100 1 1 SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, FEBRUARY 22, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council Meeting to order at 6:00 p.m. 2. Deacon John Dunlop, St. Sebastian Catholic Church, gave the invocation. 3. The Pledge of Allegiance was recited. 4. Roll Call: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen Citv Staff Present: City Manager Joe Griffin City Attorney Bob Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Killgore City Engineer Frank Watanabe Director of Golf Greg Gardner Procurement Manager Randy Moyer Police Chief Michelle Morris 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members There was no objection from City Council to move up the presentation of Mr. Krull's certificate and add Victoria Flaherty's application for consideration of appointment to the Citizens Budget Review Advisory Board. 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.040 A. Proclamation — Throuah With Chew Week — February 19-25. 2017 — Accented by Leslie Sourlock, Communitv Health Advocate. Indian River Countv QuitDoc Foundation and a Student Workina Aaainst Tobacco Mayor McPartlan read and presented the proclamation to Marie Blanchard, Nancy Johnson, Kerilyn Ngom, Vanessa Brown, and Naomi St. Pierre. 17.042 C. Certificate of Apareciation for Dick Krull — Natural Resources Board Service Mayor McPartlan read and presented the certificate to Mr. Krull. 57 of 129 Regular City Council Meeting ')RA February 22, 2017 rr Page Two 17.041 B. Presentation - Wreaths Across America — Carolvn Sartain Anderson, Claudia Martino, Adria Martino Ms. Claudia Martino introduced the Wreaths Across American Program noting the wreaths would be placed during a ceremony on December 16, 2017. She said the next steps would be to meet with the American Legion and Veterans of Foreign Wars posts, walk the cemetery locations, ask the public for the names of interred veterans and fundraise. Vice Mayor Coy noted here are many veterans' ceremonies towards the end of the year and they should receive concurrence from the posts that they can participate in the formal ceremony December 16. Brief Announcements 2/24/17 — Chamber Concert in Riverview Park — Relayer (Pop/Rock/Dance) from 5:30 — 8 pm 3/4/17 — Craft Club Show in Riverview Park — 10 am — 3 pm 3/5/17 — Craft Club Show in Riverview Park — 11 am — 4 pm Mayor McPartlan announced the events and Ms. Kinchen added Fellsmere's Shrimp Festival Saturday, February 25, 2017 from 9:00 am to 9:00 pm and on Sunday, February 26th from 9:00 am to 5:00 pm. 7. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — February 8, 2017 Regular Meeting 17.022 B. Resolution No. R-17-06 — Accepting the 1 st Quarter Financial Report and Adopting Necessary Amendments to the FY16/17 Annual Budget (Transmittal, R-17-06, Report) MOTION by Vice Mayor Coy and SECOND by Mr. Dodd to approve consent agenda items A and B. ROLL CALL Motion carried 5-0. Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan - Aye Mr. Dodd —Aye Ms. Kinchen —Aye 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.046 A. Plannina and Zonina Commission (Transmittal, Applications, Ad, List) i. Interview. Unless Waived. Submit Nominations for One Expired. Reaular Member Position — Term to Expire 2/1/2020 58 of 129 Regular City Council Meeting February 22, 2017 Page Three 17.014 17.043 The City Clerk stated the incumbent regular member, the two alternates and resident Dick Krull would like to be considered. MOTION by Mr. Hill and SECOND by Mr. Dodd to reappoint Louise Kautenburg for the regular member position with a term to expire February 1, 2020. ROLL CALL: Motion carried 5-0. Mr. Dodd —Aye Ms. Kinchen —Aye Vice Mayor Coy - Aye Mr. Hill —Aye Mayor McPartlan - Aye ii. Interview. Unless Waived, Submit Nominations for One Expired, Alternate Member Position — Term to Expire 1/1/2020 The City Clerk stated the incumbent alternate member and resident Dick Krull would like to be considered. MOTION by Mr. Dodd and SECOND by Mr. Hill to reappoint Mr. Hughan to the alternate member position with a term to expire January 1, 2020. ROLL CALL: Motion carried 5-0. Mr. Hill —Aye Mayor McPartlan - Aye Mr. Dodd - Aye Ms. Kinchen —Aye Vice Mayor Coy — Aye B. Citizens Budaet Review Advisory Board (Transmittal, Application, Ad, List) i. Interview. Unless Waived, Submit Nominations for One Alternate Member Position for a Three Year Term The City Clerk reported that Ms. Munoz withdrew her application and Ms. Flaherty submitted a late application. (See attached) MOTION by Vice Mayor Coy and SECOND by Ms. Kinchen to appoint Ms. Flaherty to the Citizens Budget Review Advisory Board. ROLL CALL: Motion carried 5-0. Ms. Kinchen —Aye Mayor McPartlan - Aye Vice Mayor Coy — Aye Mr. Dodd — Aye Mr. Hill —Aye 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS A. Approve Sebastian River Art Club Lease for Western Section of South Annex Buildina in the Municipal Complex (Transmittal. Proposed Lease. Senior Center Lease. Nov. 23 Minutes Excerpt) The City Manager reported he has finalized the lease, the scheduling by his executive assistant has gone smoothly, and he recommended approval. 59 of 126 Regular City Council Meeting February 22, 2017 Page Four 0 MOTION by Mr. Hill and SECOND by Mr. Dodd to approve the Sebastian River Art Club Lease. Vice Mayor Coy asked to ensure the Club provides a certificate of liability insurance and ensure 50% of the board of directors are Sebastian residents before the lease is signed. ROLL CALL: Motion carried 5-0. Mayor McPartlan - Aye Mr. Dodd — Aye Ms. Kinchen - Aye Vice Mayor Coy — Aye Mr. Hill —Aye 17.019 B. Proposed Resolution No. R-17-07 Withdrawina Membership from the Indian River Laaoon Coalition (Transmittal. R-17-07. E -Mail Memo from Attv Coment, Amended Aqreement) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, WITHDRAWING ITS MEMBERSHIP IN THE INDIAN RIVER LAGOON COALITION, PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR EFFECTIVE DATE. The City Attorney said he put this on the agenda as a result of Council's previous discussion, noting Indian River County has decided to participate on the Indian River Lagoon Council and now Council should decide if Sebastian should continue membership in the Coalition while the County is on the Indian River Lagoon Council. MOTION by Mr. Hill and SECOND by Mayor McPartlan to move adoption of Resolution No. R-17-07. Vice Mayor Coy noted she was concerned with the time frame it would take to form a coalition again if they needed to and did not agree with some provisions of the revised agreement. ROLL CALL: Motion carried 5-0. Mayor McPartlan - Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen - Aye 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Liz Prudenti, Sebastian, introduced two autistic students, and asked the City to sponsor "Shine a Light on Autism" on April 8 at Riverview Park to raise autism awareness. (See attached) Mayor McPartlan advised her to meet with the City Manager. Ben Hocker, Sebastian, said there was an ice cream vehicle in Riverview Park at the last Concert in the Park. He also said cars are parked in the swales throughout the City; homes with four cars parked along the roadway and cars marked for sale in swales. He suggested putting a flyer citing the code on people's windshield. 60 of 126 Regular City Council Meeting February 22, 2017 Page Five Mr. Hocker also said the sign ordinance was to be rewritten a while ago but seems to have stopped. He said there are currently many banner flags and sandwich board signs in the City. Mayor McPartlan invited anyone that might have a concern or problem to call the citizen hotline 581-0111. Bob Stephen, 150 Concha Drive, said a few months ago it was reported that a mosquito boat couldn't get by because of a downed tree in the canal by Fleming Street. He wanted to report the boat was an herbicide boat. Albert lovino, Chairman of the Disabilities Advisory Committee, reported at their last meeting, there was discussion that handicapped bathrooms should be constructed at the Barber Street Sports Complex before constructing a new handicapped playground. The City Manager said he would like to add the renovation or construction of handicapped bathrooms to this year's budget or next year's budget. He said remodeling must be ADA compliant and could be paid for with the repairs and replacement fund or the new construction could be paid for with the recreational impact fee. Mr. Hill noted the football field restroom needs a sidewalk and should probably be done as new construction and the baseball field could be a remodel. He suggested getting input from the Parks and Recreation Advisory Committee. The City Manager offered to solicit input from the Committee next Monday night. He also reported the Disabilities Advisory Committee recommended building a new playground in Friendship Park that could be paid for with the recreational impact revenue. 12. NEW BUSINESS 17.016 A. Approve Pavments to DRC in the Amount of $387.820.47. Tim Rose Contractina in the Amount of $52.586.30 and Mr. Mulch in the Amount of $12.750. and Authorize the Citv Manaaer to Execute Appropriate Documents (Transmittal. Invoices) The City Manager said the vegetative debris invoices have come due and asked for approval to make payment. MOTION by Mr. Dodd and SECOND by Vice Mayor Coy to make payment to DRC, Tim Rose Contracting, and Mr. Mulch. Bob Stephen said DRC dripped a gallon of hydraulic oil on the street every time they stopped and suggested they buy some buckets with the payment. The City Manager responded the contract was in fact going to be rebid because staff was not satisfied with some of the areas of the cleanup. ROLL CALL: Motion carried 5-0. Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen - Aye Mayor McPartlan - Aye Vice Mayor Coy — Aye 61 of 1A Regular City Council Meeting February 22, 2017 Page Six 17.044 B. Approve Golf Course Re -Grassing Proiect at Sebastian Municipal Golf Course with Champion Turf. LLC in the Amount of $165.800 and Authorize the Citv Manaqer to Execute Appropriate Documents (Transmittal. Certificate. Contract) The City Manager said management has decided this should be an extraordinary procurement/sole source purchase and asked the Golf Course Director to explain how the collars would be addressed. The Golf Course Director said a turf called Black Out would be used to prevent fairway grass from encroaching onto the collars to make a perfect border; the greens were last re -grassed in 2001; golfers like the playable and performance of Champion Turf; and, this will keep the Course competitive with neighboring courses. MOTION by Mayor McPartlan and SECOND by Mr. Hill to move approval of the Golf Course re -grassing project. Mr. Hill said he has 25 years of golf course expertise and this was a move in the right direction. He offered his assistance with the project. Mr. Dodd added this is important to keep play on course and generate revenues. ROLL CALL: Mr. Hill —Aye Ms. Kinchen - Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd - Aye Motion carried 5-0. 17.045 C. Approve the Purchase of 190 Sebastian Boulevard and Authorize the Citv Manner to Execute the Appropriate Purchase Documents (Transmittal. Overhead Views. Contract. Estimate. Appraisal) The City Manager said 190 Sebastian Boulevard abuts the Public Works Compound and would provide east and west access to the property should the City ever dispose of the Compound property and recommended approval. MOTION Mayor McPartlan and SECOND from Ms. Kinchen to approve the purchase of 190 Sebastian Boulevard not to exceed $72,000. Ben Hocker asked if staff accounted for the demolition cost of the derelict building on the property and the possible need for future parking and a turning lane. The City Manager responded the building will be removed along with the septic system and pepper trees for $1,500. Liz Prudenti, Sebastian, said the derelict building might have valuable doors, locks, lighting or a stove that will make additional money for the City. Louise Kautenburg, Sebastian, said the current value for a .23 acre lot is $23,000 so the purchase is a bargain. 62 of 126 Regular City Council Meeting February 22, 2017 Page Seven Mr. Hill said since 2008 it has been his goal to move the Compound from the property; the piece will catch traffic both ways and he definitely supported purchasing the property. He would like to see the mentality to move the Compound off the property to make it a valuable commercial development and enhance surrounding businesses. The City Manager said the money would come from the discretionary sales tax fund. Mr. Dodd said this piece is needed to sell the property and he would like to see a two - window to move the Compound to the Airport. He said the location would be a beautiful place for a community center. ROLL CALL: Ms. Kinchen - Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd -Aye Mr. Hill —Aye Motion carried 5-0. 13. CITY ATTORNEY MATTERS - None DRAFT 14. CITY MANAGER MATTERS The City Manager announced the long awaited asphalt patch truck has been delivered; he had to make a $44,400 emergency purchase for an air conditioner in the dispatch center at the police department; and the Florida Department of Transportation will soon begin to install a pipe on Jefferson Street down to the riverfront. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Vice Mavor Cov Vice Mayor Coy thanked the City Manager for addressing the Mulligans employees using the Yacht Club parking lot. B. Council Member Dodd Mr. Dodd said at each Treasure Coast Regional Planning Council meeting, officials are invited to tout their city and he asked Council Members to share anything they might want to let the other cities to know. C. Council Member Hill - None D. Council Member Kinchen Ms. Kinchen said at the next Council meeting, she will ask them to consider a dollar amount cap on the repairs and replacement fund. E. Mavor McPartlan Mayor McPartlan asked Mr. Dodd to tout the patriotism of Sebastian given the great turnout at the recent Four Chaplains ceremony. He commended staff for the event's success. 63 of 1A Regular City Council Meeting February 22, 2017 Page Eight 17. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at 7:06 p.m. 64 of 129 cln[f SE�T1V t Jo- HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 8 March 2017 AGENDA ITEM TITLE: Resolution R-17-10 — Amending and Restating the ICMA Deferred Compensation Plan. RECOMMENDATION: Approve R-17-10 BACKGROUND: The current ICMA Deferred Compensation Plan permits City employees, via payroll deduction, to Leake contributions to a deferred compensation program established by the International City Management Association (ICMA). The amount of the payroll deduction is not taxed until the deferred compensation amounts are withdrawn. Staff has been advised by ICMA that by adopting this Resolution, the employee can elect to deposit, or convert nontaxable contributions and be subject to taxes. It follows that when those amounts are eligible to be withdrawn, they will not be taxable. This is known as the "Roth Provisions." Although this `Roth' strategy is probably not suitable for most employees, it may be useful for some. Therefore, Staff recommends approval of the Resolution. There is no cost to the City if the Resolution is approved. F AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Total Cost: NIA Administrative Services Department/CFO Review: ATTACHMENTS: 1. R-17-10 2. Roth Amendment Adoption Package 3.457 Plan Roth Contributions 4.457 Plan Roth Options — Q&A City Manager Authorization: Date: 28 February 2017 65 of 129 RESOLUTION NO. R-17-10 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AMENDING AND RESTATING THE ICMA RETIREMENT CORPORATION 457 DEFERRED COMPENSATION PLAN & TRUST; RESOLVING THAT THE ASSETS OF THE PLAN SHALL BE HELD IN TRUST; RESOLVING THAT THE CITY OF SEBASTIAN HEREBY AGREES TO SERVE AS TRUSTEE UNDER THE PLAN; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian (the "Employer") has employees rendering valuable services; and WHEREAS, the Employer has established a deferred compensation plan for such employees that serves the interest of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Employer has determined that the continuance of the deferred compensation plan will serve these objectives; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. The Employer hereby amends and restates the deferred compensation plan (the "Pian") in the form of: "The ICMA Retirement Corporation 457 Governmental Deferred Compensation Plan & Trust. Section 2. The assets of the Plan shall be held in trust, with the Employer serving as trustee ("Trustee"), for the exclusive benefit of Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in Vantage Trust shall be held for the further exclusive benefit of the Plan participants, and their beneficiaries: Section 3, The Employer hereby agrees to serve as Trustee under the Plan. Section 4. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. 2017. Section 5. EFFECTIVE DATE. This resolution shall take effect March 9, 66 of 129 The foregoing Resolution was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea B. Coy Councilmember Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd The Mayor thereupon declared this Resolution has been duly passed and adopted on this 8th day of March 2017. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Bob McPardan, Mayor Approved as to form and Iegality for the reliance by the City of Sebastian only: Robert A. Ginsburg City Attorney 67 of 129 ROTH AMENDMENT ADOPTION PACKAGE icmA-RC 451 Deferred {ompensation Plans 6uddaig Reurenuur Smrriry TABLE OF CONTENTS Page Introduction — Roth Provisions Amendment.................................................2 Change Summary: In -Plan Roth Conversions................................................3 Roth Provisions: Overview...............................................................4 zICMA-RC's Plan Document............................................................5 For plans using ICMA-RC's 457 Governmental Deferred Compensation Plan 6- Trust document • Instructions • Statement of Intent • Suggested Affirmative Statement • Suggested Resolution • Roth Provisions Ainendinent (separate PDF, not included in this packet) ■ Individually Designed Plan Documents...................................................9 For plans using an individually designed plan document • Instructions • Statement of Intent AC: 22216-201410-929 68 of 129 INTRODUCTION - ROTH PROVISIONS AMENDMENT This packet provides information and instructions for amending your 457 deferred compensation plan to incorporate changes to the In -Plan Roth Conversion provision that were made by the American Taxpayer Relief Act of 2012 ("ATRA" ), also known as the "Fiscal Cliff" legislation. The enclosed statement of intent documents can be used if you wish to offer the Roth provisions or change how ICMA-RC administers the provisions within your plan. Negative Election Adoption Process As with prior plan document updates related to legislative and regulatory changes, we are utilizing a negative election adoption process, which enables most employers to adopt the updated Rath Provisions Amendment without taking any formal action. If your plan uses the ICMA RC plan document, the amendment will be automatically adopted as of December 31, 2014. Action is required on your part only if any of the following apply. • You are required by your legislative body or plan administrative committee to take formal action to adopt the plan document amendment. (Sample documents provided on pages 7 and 8.) • Your plan uses an individually designed plan document (see below). • You are currently using the ICMA-RC 457 Deferred Compensation Plan & Trust document but you intend to notify ICMA-RC in writing that you will not be adopting the Roth amendment and intend to move forward with an individually designed plan. Mandatory Amendment The ICMA-RC plan document, which includes Roth provisions that plan sponsors can elect to make available, must be amended to reflect changes enacted by ATRA. Plans that make the Roth provisions available should note that participants can request in -plan Roth conversions at any time. Prior to ATRA, only participants who were eligible to withdraw funds from the plan, typically after separation from service, were eligible to request an in -plan Roth conversion. For additional information, see the "Change Summary" on the following page. Individually Designed Plan Documents If your plan uses an individually designed plan document, the negative election adoption process does not apply to your plan. Please check with your plan's legal counsel to ensure your document is amended in a timely fashion. Adoption Made Easy We hope you find the information in this packet makes the adoption process straightforward and easy for your plan. If you have any questions regarding the information in this packet, please contact [CMA -RC's Plan Sponsor Services team at 800-326-7272. 1012014 69 of 129 CHANGE SUMMARY: IN -PLAN ROTH CONVERSIONS The following information summarizes the In -Plan Roth Conversion provision and the changes that were included in ATRA. ICMA-RC's Roth Provisions Amendment (October 2014) incorporates the ATRA changes into the 457 Governmental Deferred Compensation Plan & Trust document. What is an in -plan Roth conversion? An in -plan Roth conversion is the process of converting pre-tax retirement plan assets to Roth assets without removing the assets from the plan. Participants are subject to income taxes on the pre-tax amounts they convert. Because the resulting tax liability may be significant, ICMA-RC recommends that participants consult with a qualified tax professional before requesting an in -plan Roth conversion. How did ATRA change in -plan Roth conversions? Under ATRA, all participants are eligible to request an in -plan Roth conversion at any time, regardless of whether or not they are otherwise eligible to withdraw assets from the plan, provided that the plan offers in -plan Roth conversions. Prior to the change, only participants who were eligible to withdraw funds from the plan, typically after separation from service, were eligible to request an in -plan Roth conversion. This allowed participants whose accounts were eligible for a direct rollover to a Roth IRA to do a similar Roth conversion without transferring the assets out of the plan. Additional guidance released in 2013, after ICMA-RC began administering in -plan Roth conversions under the ATRA rules, indicated that plan administrators may elect to administer the provision under the more restrictive pre-ATRA rules (i.e., only participants eligible to withdraw funds as part of an eligible rollover distribution may request an in -plan Roth conversion). ICMA-RC's plan document reflects the more flexible ATRA rules, with all participants eligible to request in -plan Roth conversions regardless of whether or not they are otherwise eligible to withdraw assets from the plan. When was the ATRA change effective? The change was effective as of January 1, 2013, and ICMA-RC began administering in -plan Roth conversions under the new rules in 2013, for plan sponsors requesting that we process conversions in their plans under the new rules. Plans are permitted to operate under the ATRA rules prior to formally amending their plan documents, but their plan documents must be amended in a timely fashion. Guidance issued by the IRS indicated that plans allowing in -plan Roth conversions under the ATRA rules should be amended by December 31, 2014. How do participants request an in -plan Roth conversion? Participants should contact ICMA-RC and request the fit -Plum Roti Conversion Form. More detailed information relating to the above provisions can he found in the 457 Plan Roth Provisions Questions & Answers document. 10/2014 70 of 129 ROTH PROVISIONS: OVERVIEW 1CMA-RC often refers to Roth Elective Deferrals and In -Plan Roth Conversions collectively as the "Roth Provisions." A summary of each provision is shown below. 1. Roth Elective Deferrals This provision allows participants to make Roth (after-tax) contributions to your 457 deferred compensation plan. Roth contributions and associated earnings can be withdrawn tax-free if certain criteria are met (see below). Distributions of Roth assets will be tax-free if the following requirements for a "Qualified" distribution are satisfied: • Five years have passed since January 1 of the year of the participant's first Roth contribution, and • The participant is at least 591/2 years old (or disabled or deceased). Default Election: Provision is not offered (or no change to your plan's previous election) This provision was not made operational in your plan unless you elected to offer it. No change will be made to your previous election (e.g., if you previously elected to offer the provision, it will continue to be offered). Required Action: None If you want to change your previous election and either begin offering Roth contributions or stop offering this provision, please complete the applicable Statement of Intent (enclosed) and return a copy to ICMA-RC. 2. In -Plan Roth Conversions This provision allows participants to convert pre-tax retirement plan assets to Roth assets without removing the assets from the plan. Participants are subject to income taxes on the pre-tax amounts they convert. Since the resulting tax liability may be significant, ICMA-RC recommends that participants consult with a qualified tax professional before requesting an in -plan Roth conversion. Default Election: Provision is not offered (or no change to your plan's previous election) This provision was not made operational in your plan unless you elected to offer it. No change will be made to your previous election (e.g., if you previously elected to offer the provision, it will continue to be offered). If you elect to offer Roth Elective Deferrals in your plan, the In -Plan Roth Conversion provision is made operational by default. Note that this provision cannot be made available without also electing to allow Roth Elective Deferrals. Required Action: None 10/2014 If you want to change your previous election and either begin offering In -Plan Roth Conversions or stop offering In -Plan Roth Conversions, please complete the applicable Statement of Intent (enclosed) and return a copy to ICMA-RC. (NOTE: If you are electing to offer Roth Elective Deferrals for the first time, but do not wish to allow the In -Plan Roth Conversion provision, you must specifically indicate such an election on the applicable Statement of Intent.) 71 of 129 ICMA-RC PLAN DOCUMENT AMENDMENT INSTRUCTIONS ICMA-RC Plan Document: "Ihe Roth Provisions Amendment (October 2014) will automatically be adopted and become part of the ICMA-RC 457 Governmental Deferred Compensation Plan & Trust document as of December 31, 2014 NOTE: ICMA RC only requires you to take action if either of the following is true: • Roth provisions are not offered in your plan and you want to make a change. • Roth provisions are offered in your plan and you want to make a change. INTERESTED IN OFFERING ROTH CONTRIBUTIONS AND IN -PLAN ROTH CONVERSIONS? STEP 1: Review the information in this packet, the 45711an Roth Options Questions d—Answers document, and the Roti ProvisionsAmendinent. STEP 2: Determine whether or not you want to proceed with offering the Roth provisions. STEP 3: Determine whether any formal action is required by your legislative body and/or plan administrative committee to offer the Roth provisions in your plan. If formal action is required, please refer to the suggested affirmative statement or suggested resolution (as applicable) on pages 7 and 8, respectively. STEP 4: Return a copy of the statement of intent, on page G, to ICMA RC (retain the original for your records): Fax to: OR Mail to: 202-962-4601 ICMA-RC ATTN: NBS Analyst ATTN: NBS Analyst 777 North Capitol Street, NE Washington, DC 20002-4240 STEP 5: We will notify you when the Roth provisions become operational in your plan and work with your payroll personnel to ensure they are prepared to submit Roth contributions. Participants will receive information with their quarterly statements about the ability to make Roth contributions. Please retain original copies of any documents you return to ICMA-RC for your records. These documents will be part of your formal plan document. QUESTIONS If you have any questions regarding the amendment process, or the Roth provisions in general, please contact Plan Sponsor Services toll-free at 800-326-7272. 1012014 72 of 129 STATEMENT OF INTENT. PLAN ADMINISTRATION - ROTH PROVISIONS Plan Number: 30 ❑ ❑ ❑ ❑ Name of Employer: State: I. Employer Instructions Regarding Plan Administration The employer instructs ICMA-RC to administer the Plan in accordance with the below elections as of the effective date specified in Section III below. II. Roth Provisions a. The Plan will offer Designated Roth Accounts as described in Article X. ❑ Yes (default option) ❑ No [Note: If you want to offer In -Plan Roth Conversions and/or Roth Elective Deferrals, you must check "Yes" above. If No is selected, skip the remainder of this section.] b. The Plan will allow In -Plan Roth Conversions as provided in Section 10.05. ❑ Yes (default option) ❑ No c. Designated Roth Accounts will be available as a source for loans under the plan (only applicable to plans that offer loans): ❑ Yes ❑ No or NIA (default option) III. Effective Date This statement of intent shall be effective as of the following date: IV. Employer Signature NAME OF OFFICIAL PLAN COORDINATOR (PLEASE PRINT): SIGNATURE: TITLE: TELEPIiONE NUMBER: DATE: EMAIL ADDRESS: Mnmh Dy Ycxs A copy of the completed statement of intent should be returned to ICMA RC (retain the original for your records): 1012014 Fax to: OR Mail to: 202-962-4601 ICMA-RC ATTN: NBS Analyst ATTN: NBS Analyst 777 North Capitol Street, NE Washington, DC 20002-4240 6 73 of 129 SUGGESTED AFFIRMATIVE STATEMENT Plan Number: 301-1H51-1 Name of Employer: State: As a duly authorized agent of rhe above named Employer, I hereby NOW THEREFORE BE IT RESOLVED that the Employer hereby amends the deferred compensation plan (the "Plan") in the form of (select one) ❑ The [CMA Retirement Corporation 457 Governmental Deferred Compensation Plan & Trust OR ❑ The Plan and Trust and any associated amendments provided by the Employer (executed copies attached hereto)' SPECIFY that the assets of the Plan shall be held in trust, with the Employer serving as trustee ("Trustee"), for the exclusive benefit of the Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in VantageTrust shall be held for the exclusive benefit of the Plan participants and their beneficiaries; AND AFFIRM that the Employer hereby agrees to serve as Trustee under the Plan. DATE: (TITLE OF DESIGNATED AGENT) (SIGNATURE) If you are amending your own individually designed plan document, this executed resolution should be returned to ICMA-RC as instructed below. Fax to: OR 202-962-4601 ATTN: NBS Analyst Mail to: ICMA-RC ATTN: NBS Analyst 777 North Capitol Street, NE Washington, DC 20002-4240 1012014 74 of 129 SUGGESTED RESOLUTION Plan Number: 30 1-11-1111-1 Name of Employer: State: Resolution of the above named Employer ("Employer") WHEREAS, the Employer has employees rendering valuable services; and WHEREAS, the Employer has established a deferred compensation plan for such employees that serves the interest of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Employer has determined that the continuance of the deferred compensation plan will serve these objectives; and NOW THEREFORE BE IT RESOLVED that the Employer hereby amends and restates the deferred compensation plan (the "Plan") in the form of. (select one) ❑ The ICMA Retirement Corporation 457 Governmental Deferred Compensation Plan & Trust OR ❑ The Plan and Trust and any associated amendments provided by the Employer (executed copies attached hereto)' BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the Employer serving as trustee ("Trustee"), for the exclusive benefit of Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in VantageTrust shall be held for the further exclusive benefit of the Plan participants and their beneficiaries; BE IT FURTHER RESOLVED that the employer hereby agrees to serve as Trustee under the Plan. 1, , Clerk of the (City, County, etc.) , do hereby certify that the foregoing resolution, proposed by (Council Member, Trustee, etc.) ,was duly passed and adopted in the (Council, Board, etc.) of the (City, County, etc.) of at a regular meeting thereof assembled this day of , 20 . by the following vote: AYES: NAYS: ABSENT: (Seal) CLERK 017 THE (CrrY, COUNTY, ETC.) ' If you are amending your own individually designed plan document, this executed resolution should be returned to ICMA-RC as instructed below. 10/2014 Fax to: OR Mail to - 202 -962-4601 ICMA-RC ATTN: NBS Analyst ATTN: NBS Analyst 777 North Capitol Street, NE Washington, DC 20002-4240 75 of 129 INDIVIDUALLY DESIGNED PLAN DOCUMENT AMENDMENT INSTRUCTIONS If you have previously elected to offer the Roth provisions in your individually designed plan, please check with your plan's legal counsel to ensure your document is amended in a timely fashion. The below instructions provide suggested steps to follow if you are interested in potentially adding the Roth provisions to your 457 deferred compensation plan administered by ICMA-RC. Action is only required on your part if you want to make a change to the Roth provisions currently offered in your plan. INTERESTED IN OFFERING ROTH CONTRIBUTIONS AND IN -PLAN ROTH CONVERSIONS? If you want to make the Roth provisions available to plan participants, please follow the below steps. STEP 1: Review the information in this packet, the 457PIan Roth Options Questions &Ansivers document, and the Roth Provisions Amendment. You may wish to use the language in ICMA-RC's Roth amendment as a guide to amending your plan document. STEP 2: Determine whether or not you want to proceed with offering the Roth provisions. STEP 3: Determine whether any formal action is required by your legislative body and/or plan administrative committee to offer the Roth provisions in your plan. If formal action is required, please refer to the suggested affirmative statement or suggested resolution (as applicable) on pages 7 and 8, respectively. STEP 4: Return a copy of an executed Roth amendment along with a completed Statement of Intent (page 10), and a completed affirmative statement (page 7) or resolution (page 8) to ICMA-RC (retain the originals of all documents for your records): Fax to: OR 202-962-4601 ATTN: NBS Analyst Mail to: "Mr. 0". ATTN: NBS Analyst 777 North Capitol Street, NE Washington, DC 20002-4240 STEP 5: We will notify you when the Roth provisions are operational in your plan and work with your payroll to ensure they are prepared to submit Roth contributions. Participants will receive information with their quarterly statements about the ability to make Roth contributions. ADDITIONAL INFORMATION Employers who do not currently use ICMA-RC's 457 plan document may want to consider converting to ICMA-RC's plan document at this time. Adopting ICMA-RC's plan document makes adopting new changes easier and provides the following additional advantages: • ICMA-RC's 457 plan document is generally designed to provide employers and participants with as much flexibility as possible within IRS guidelines. • Adopting ICMA-RC's 457 plan document relieves you from the burden and cost of continually reviewing and revising your plan document in response to changes in the Internal Revenue Code (IRC) and related regulations. ICMA-RC maintains the document in compliance with all IRC and regulatory requirements. ICMA-RC seeks favorable private letter rulings respecting the plan's eligibility status from the IRS for ICMA-RC's 457 plan documents. This is important because a plan deemed ineligible by the IRS could result in a significant tax liability to all plan participants. 10/2014 76 of 129 STATEMENT OF INTENT (INDIVIDUALLY DESIGNED PLANY PIAN ADMINISTRATION - ROTH PROVISIONS Plan Number: 30 ❑❑❑❑ Name of Employer: State: I. Employer Instructions Regarding Plan Administration The employer instructs ICMA-RC to administer the Plan in accordance with the below elections as of the effective date specified in Section III below. II. Roth Provisions a. The Plan will offer Designated Roth Accounts. ❑ Yes (default option) ❑ No [Note: If you want to offer In -Plan Roth Conversions and/or Roth Elective Deferrals, you must check "Yes" above. If No is selected, skip the remainder of this section.] b. The Plan will allow In -Plan Roth Conversions. ❑ Yes (default option) ❑ No e. Designated Roth Accounts will be available as a source for loans under the Plan (only applicable to plans that oflcr loans): ❑ Yes ❑ No or NIA (default option) III. The Effective Date This statement of intent shall be effective as of the following date: �� ? Month My 1',r V. Attachments. The following documents are attached: ✓ Copy of executed affirmative statement (page 7) or resolution (page S) ✓ Copy of executed plan document amendment VI. Employer Signature NAME OF OFFICIAL PLAN COORDINATOR (PLEASE PRINT): SIGNATURE: TITLE: DATE' TELEPHONE NUMBER: EMAIL A➢DRESS: Return n copy of the completed documents to ICMA-RC (retain the originals for your records): Fax to: OR Mail to - 202 -962-4601 ICMA-RC ATTN: NBS Analyst ATTN: NBS Analyst 777 North Capitol Street, NE 1012014 Washington, DC 20002-4240 10 77 of 129 ICMA-RC 457 Plan Roth Contributions BUILDING PUBLIC SECTOR RETIREMENT SECURITY Another way for you to save for a secure retirement Roth contributions give you another tax -advantaged saving option, allowing you to benefit from tax-free withdrawals in retirement. How It Works 1. A percentage of your pay, or a specified dollar amount, can be contributed to your 457 plan as a Roth contribution. 2. Roth contributions are made on an after-tax basis and will not reduce your income taxes for the year (unlike pre-tax contributions). 3. Roth contributions and associated earnings can be withdrawn tax-free if the requirements for a qualified distribution are mer. (ontribution Limits 457 plan contribution limits apply to the combination of pre-tax and Roth contributions. You can continue making pre-tax contributions only or designate a portion (or all) of your contributions as Roth contributions. Qualified "Tax -Free" Distributions Distributions of Roth assets will be tax-free if - 0 f ► a period of five years has passed since January 1 of the year of your first Roth contribution, and ► you are at least 59'/2 years old (or disabled or deceased). You are eligible for distributions upon separation from service with your employer. In-service withdrawal options, such as emergency withdrawals, may also be available. Benefits In addition to potentially tax-free withdrawals in retirement, Roth contributions allow for: ► Higher contribution limits than Roth IRAs — 457 plans allow for greater after-tax savings. ► Eligibility at all income levels —Unlike Roth IRAs, your ability to make Roth contributions to a 457 plan does not depend on your income. ► Tax planning — Having both pre-tax assets and Roth assets allows you to choose the source of fiends most advantageous to your situation. Additional Information "the chart on the next page compares Roth and other retirement plan contributions. The Roth Analyzer (www.icmarc.org/rothanalyzer) can also help you compare Roth and pre-tax contributions, given your present and anticipated future financial situations. Making both types of contributions may make sense. How to Get Started Complete the Contribution Change Form, available at www.icmare.org/457boost or by contacting ICMA-RC. Your employer may also permit contribution changes to be made by you online (www.icmarc.org/login). (Continued on next page) ICMA RETIREMENT CORPORATION 1777 NORTH CAPITOL STREET, NE I WASHINGTON, DC 20002-4240 TEL: 202-962-46901 FAX: 202-962-46011 TOLL FREE: 800-669-7400 1 WWW.ICMARC.ORG 78 of 129 Plan Features Overview CONTRIBUTIONS $18,000 Age 50 Catch -Up: $6,000 ($24,000 total) Maximum Contribution (2016) Pre -Retirement Catch -Up: $18,000 (536,000 totol) All cortribution limits apply to the combination of pre-tax and Roth contributions to the plan, Contributions Reduce TaxableIncome Yes ............................. ............. None, Participation is not limited by Income Limits (2016) your annual income. WITHDRAWALS Taxation of Withdrawals Withdrawal Eligibility Required Minimum Distributions (RMDs) 10% Early Withdrawal Penalty Tax Withdrawals ore subject to federal and, in most cases, state income taxes. Upon separation from service with the plan sponsor. In-service withdrawal options (e.g., after age 701/2, emergency withdrawals) may also he available. After age 10'/2 or separation from service, whichever is later. . 457 plan contributions and associated earnings are not subject to the early withdrawal penalty rax. However, if you roll assets into your 457 plan from another type of account, the rolled -in assets are subject to the 10% early withdrawal penalty tax if withdrawn prior to age 59'/2, unless an exception to the penalty applies. Some as 457 Plan Pro Tax ................................... No ............... _.............. Some as 457 Plan Pre -Tax *For more information, view IRS Publication 590 or visit www.icmarc.org/ira. Withdrawals are tax-free if the requirements for a qualified distribution are met. Distributions of Roth assets are quolifier if u period of five years has passed since January 1 of the year of your first Roth contribution (including rollovers), and you are at least 59%2 years old (w disabled or deceased). Some as 457 Plan Pre -Tax $5,500 Age 50 Catch -Up: S1,000 ($6,500 total) Pre -Retirement Catch -Up: N/A Na .................... Modified Adjusted Gross Income must be less than $194,000 (married filing jointly) or $132,000 (single or head of household)* Some as 457 Plan Roth, except Roth IRAs also permit qualified distributions for a "first time" home purchase. ....... _............................. Withdrawals can be taken at any time. Contributions are always withdrawn first tax and penalty -free. ................... .... ..... ......... . ........ Same as 457 Plan Pre -Tax None .......................... Some as 457 Plan Pre -Tax Yes, the penalty may apply to the earnings portion of the withdrawal unless certain criteria are met. K -27358-0W-8189 79 of 129 ICMARC 457 PLAN ROTH OPTIONS BUILDING PUBLIC SECTOR Questions & Answers RETIREMENT SECURITY Owning Roth assets in your 457 plan allows you the opportunity to benefit from tax-free withdrawals in retirement. Who should consider Roth contributions? Roth contributions may be most appropriate for participants expecting to pay a higher tax rate in retirement, allowing them to pay taxes on the contributions now, at a lower tax rate, and receive tax-free distributions in retirement. A Roth Analyzer tool is available at www.icmarc.org/rothanalyzer to help you evaluate Roth vs. pre-tax contributions. 2 (an I make both pre-tax and Roth contributions? Yes. You can make both types of contributions, up to the annual contribution limit in effect for the year, and making both may make sense. When it's time to take distributions, having both .pre-tax and Roth assets available allows you to choose the source of funds most advantageous to your situation. 3 What is the maximum Roth contribution I can make to a 457 plan? The same annual limitations that apply to pre-tax contributions apply to the combination of all contributions to the plan, including both pre-tax and Roth. Visit www.icmarc.org/contributionlimits to learn more. You can make Roth contributions to both a 457 plan and a Roth IRA. However, unlike Roth IRAs, your ability to make 457 plan Roth contributions is not restricted by income 5 When can I withdraw Roth assets? Roth assets can be withdrawn whenever a distribution of non -Roth assets is permitted under your plan (for example, retirement, termination, emergency situations). Pre-tax assets will be distributed prior to Roth assets, unless otherwise elected, to help ensure that Roth assets are not distributed prior to the distribution being qualified (tax-free). 6 Once I'm eligible to withdraw Roth assets, are they tax free? Roth assets, including both the Roth contributions and associated earnings, can be withdrawn tax-free if the following requirements for a "qualified" distribution are satisfied: five years have passed since January I of the year of your First Roth contribution, and / you are at least 5%1 years old, or permanently disabled, or the assets are being paid to your beneficiaries following your death. 7 What if I do not meet the requirements for a qualified distribution, but I elect to withdraw Roth assets? All distributions of Roth assets include a pro -rata share of contributions and earnings, and the earnings portion of the distribution will be taxable. 8 Do required minimum distribution (RMD) rules apply to Roth assets? 4 How do I elect to make Roth contributions? Yes. The same RMD rules that apply to other assets in your plan also apply to Roth assets. Distributions You can use the Contribution Form. If permitted from the 457 plan must generally begin in the by your plan, contribution changes can also year you reach age 70%2 or separate from service, be done online through ICMA-RC's website whichever occurs later. (www.icmarc.org/iogin) or by contacting an Investor Services representative. (continued) ICMA RETIREMENT CORPORATION 1 117 NORTH CAPITOL STREET, NE I WASHINGTON, DC 20002-4240 TEL: 202-962-4600 1 FAX: 202-962-4601 1 TOLL FREE: 800-669-7400 1 WWWACMARC.ORG 80 of 129,,,,, , 9 What is an in -plan Roth conversion? An in -plan Roth conversion is the process of converting pre-tax retirement plan assets to Roth assets without removing the assets from the plan. You are subject to income taxes on the amount you convert. Since an in -plan Roth conversion may result in a significant tax liability, ICMA-RC recommends that you first consult with a qualified tax professional. 10 How do I request an in -plan Roth conversion? Contact ICMA-RC and request the In -Plan Roth Conversion Form. 11 Will an in -plan Roth conversion impact the five-year period used to determine if distributions are qualified (Le-, tax free)? Yes. If you had not previously made Roth contributions to the plan, January I of the year in which the conversion takes place will be used as the date of your first Roth contribution. 12 What are the tax implications of converting pre-tax assets to Roth assets? You will be subject to income taxes on the amount you convert. This can result in a significant tax liability (no taxes are withheld as part of the conversion). ICMA-RC recommends that you consult with a qualified tax professional before requesting an in -plan Roth conversion. 13 Can I convert pre-tax amounts to Roth amounts through a rollover to a Roth IRA, rather than an in -plan conversion? Yes. If otherwise eligible for a direct rollover, 457 plan assets are eligible for a direct rollover to a Roth IRA. 14 Are there any advantages to rolling the assets to a Roth IRA instead of doing an in -plan Roth conversion? Yes. If you do a direct rollover to a Roth IRA, you can change your mind and reverse the taxable conversion by moving the assets to a Traditional IRA through a process known as a recharacterization. This must be done prior to the deadline for filing your tax return plus extensions for the year in which the conversion took place (generally, October 15 of the year following the calendar year in which the conversion took place). Additionally, Roth IRA assets are not subject to required minimum distributions. 15 Can Roth assets be rolled over from the 451 plan to another plan? Generally, yes. However, the receiving plan must be able to accept and provide recordkeeping for Roth assets (for example, another 457 plan that allows Roth contributions, or a Roth IRA). 16 How do rollovers of Roth assets from other retirement plans impact the five-year period used to determine whether or not distributions are qualified? The five-year period is calculated using the year of your first Roth contribution to the plan from which assets are being rolled out of or rolled to, whichever is earlier. For example, if you roll over Roth assets from a previous employer's retirement plan where you began making Roth contributions prior to making Roth contributions to your current employer's plan, the earlier date will be used to determine when you are eligible to receive qualified distributions of Roth assets. 17 How will a rollover to a Roth IRA impact the five-year period? Regardless of the date of your first Roth contribution to the 457 plan, the date of your first Roth IRA contribution determines whether distributions from the IRA are subject to taxes. 18 Can a Roth IRA be rolled over to a 451 plan? No. A Roth IRA cannot be rolled over to a 457 plan, even if the plan allows for Roth contributions. 81 of 129 0mOF SET�N HOME Of PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 08 March 2017 AGENDA ITEM TITLE: Light Up Blue for Autism Awareness. RECOMMENDATION: Approve Light Up Blue for Autism Awareness Park Event. BACKGROUND: Autism Awareness - Light Up Blue in Sebastian is requesting approval for a Park Event, to be held in Riverview Park. Autism Awareness is requesting the Park area adjacent to the Twin Piers on Saturday, 08 April 2017, from 6PM to IOPM. The event's festivities include the display of a movie on a large screen as well as tables for raffles, autism awareness items, baked goods, and donated food from local restaurants. The event's purpose is to raise Autism Awareness and to raise funds in support of research and education to make a difference in the children and families affected by autism. The group aspires to keep the event local and bring the community together in raising awareness and funds. Contingent upon production of appropriate 501 tax exempt status, Staff recommends approval with no charge to Autism Awareness. IF AGENDA ITEM REOUIRES EXPENDITURE/OF FUNDS: NIA Administrative Services Department/CFO Review: ' 1 G�'t—�� • I ATTACHMENTS: Letter from Autism Awareness -Light Up B ue City Manager Authorization: Date: 02 March 2017 82 of 129 Light It Up blue **AUTUSIM AWARENESS — Light Up BIue in Sebastian 11230 S Indian River Drive Sebastian, FL. 32958 W - Telephone (772)360-7086 or (772) 360-6060 * The purpose of this letter is to request permission to rent the park for our event called "Light Up Blue for Autism Awareness" We are requesting to hold the event in Riverside Park. We would like to use the parcel on the river side of the park and have access to the public restrooms and gazebo if possible. This event is proposed for Saturday, April 8, 2017 from bpm until l0pm. The purpose of this community event will be to raise awareness of what Autism is and to raise funds in support of vital research and education to make a difference in the children and families affected by Autism. l in 45 children, ages 3 through 17, have been diagnosed with autism spectrum disorder (ASD). The "Light Up Blue" is a national and world event that is supported by many city, county and state groups. Attached are a few links to provide yourself and council members on the value and importance of this event. haps://www.autisnisi)eaks.orp-'about-us/!)ress-relcases/o�!cr-1000--buildii-s-ioink autisiii- speaks-li lit-it-blue-ewiip�iign-celebrate-wort llama://atitistn.3cdii.cict/644d94f54da8ec1328 Qhm6bt9-ay,pdf Last year our group hosted a "Light Up Blue" event with the Sebastian River High School. We had a Softball Tournament in the morning at the North County Softball fields in which 7 teams participated including a "local celebrity" team for fun. We recruited the help of Chief Michelle Morris, County Commissioner Joe Baird, Indian River County Sherriff deputies etc. We would propose to do the same this year with the possibility of the City of Sebastian being a partner with us and joining as a softball team. The evening festivities is a "Screen on the Green" event that we would be showing a movie on a big screen that we have rented from Fun Flicks. We would also have tables set up for raffles, autism awareness items, baked goods and donated food from local restaurants for sale. We are asking for permission to rent the for the event and for the ability to advertise our event on the park marquee for the week of the event, set up the tables, access to the restrooms, parking and gazebo to and an electrical source for the projector and sound systems and lights on our donated tree. 83 of 129 As part of the "Light Up Blue" theme we had a tree that we lit up with blue lights for the whole month of April. We had the tree donated and planted at the Sebastian River High School baseball field. We would like to have a tree planted and lit up at the park nightly if that is permitted as well. If we are not able to plant the tree we would like to have the potted plant in the park for the month and we would turn the lights on nightly for the tree to have the blue lights on for the month. We would love to keep our event Iocal in Sebastian and bring the community together to help us raise the awareness and funds toward this cause. Our hope is to make it an annual event with many of the community businesses becoming involved and having our whole town light up blue for the month of April. Last year was our first year doing this fundraiser and with the support of many local businesses and members of the community we raised over $5000. We split the funds between the Autism Society and The SRHS Baseball team. We would love to propose splitting the funds the Autism Society and the other half going into a Non -for profit fund to help build a special needs activity center with the City of Sebastian. Thank you so much for time and consideration of this worthy cause and great event. We look forward to hosting this in OUR LOCAL community. 84 of 129 GryL, 5 B ST'" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 08 March 2017 AGENDA ITEM TITLE: Alcohol beverage approval. RECOMMENDATION: Approve alcoholic beverages for Rodriguez birthday party at the Riverview Park pavilion. BACKGROUND: Nicole Rodriguez is seeking Council approval to serve alcoholic beverages at the Riverview Park pavilion on Saturday, 15 April 2017 from 1:00PM to b:OOPM. Staff has verified Applicant's date of birth. They are expecting 40 people. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review:+•-��- ATTACHMENTS: 1. Facility Rental Permit Application 2. Receipt(s) City Manager Authorization: r Date: 27 February 2017 85 of 129 SEBAST'I =. HOME OF PELICAN ISLAND CITY OF SEBASTIAN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, FL 32958 Parks Phone: (772) 228-7054 Fax: (772) 388-8248 mhernandez@cityofsebastian.org NO PERSON SHALL DRIVE OR PARK ANY UNAUTHORIZED VEHICLE ON ANY AREA WITHIN ANY PARK OR RECREATIONAL AREA EXCEPT DESIGNATED PARK ROADS OR PARKING AREAS. ORD, 74-4 DRIVING OR PARKING ANY UNAUTHORIZED VEHICLE IN THE PARK AREA WILL RESULT IN FORFEITURE OF THE SECURITY DEPOSIT. Date: Z I I W) zU [-+ Please check appropriate box: L/ Pavilion Rental Only * $100 Security Deposit - $50 Rent plus 7% tax - $53.50 Park Event (75 to 300 anticipated attendees) $100 Security Deposit - $100 rent plus 7% tax - $107 Special Event (301 or more anticipated attendees) City Council Approval $200 Security Deposit - $200 rent plus 7% tax - $214 *Alcoholic Beverage Request for any event requires City Council Approval Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable) �7-; Se�JG�chah i�'1r0SSE ��tIC� . Physical Address Mailing Address if Different � bas fic{rl F l_- 32 5 %; 8tA Coq Ul i�171 rzoc��i�rrl (� c�rn�ri/. City State Zip Phone E -Mail Facility (Park or Pavilion) Requested Requested Date(s) i - bpm Time From - To ti+fib7 Anticipated Number of Attendees Rain Date (if applicable) Will there be any sale of goods? Yes No >< (If yes, please describe type of goods on back) Will there be food or other vendors? Yes X No (If yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwis assembled on back. (May require Health Dept. or IRC Fire Dept. permit) N�'I! D -C S�_VUi U blMade7wa p any -4jp�Y jsyla,,LJ 1, N f we ud F I+, , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization. I am aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a permit for a Park Event or Special Event. I have been provided with the general rules prescribed by the City and agree to the terms thereof.} ignature of ApplEant 86 of 129 CITY OF SEBASTIAN PARK USE PERMIT APPLICATION List Any Vendor Information and/or Schematics on this page NAME ADDRESS TYPE SCHEMATIC: vvc), lc( LAW �u cs i is i eer Jw'►+nc 4u ac(WC+,S,� OFFICE USE ONLY: SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL: 87 o� 129 CITY QE SEBASTIAN 1004 PARKS & RECREATION RECEIPT Name , ( ,'t �(t.� ❑ Cash Date �— lCe --2z(-7J V_/heck# 7/"57 :r,�Lvi cC a 1 47U p— If/1-511-7 , -;tw" I - �, PK _ ,J Credit 001001 208001 Sales Tax 001001 220000 Security Deposit 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 3660DO Memorial Benches 001501 369400 Reimbursement Services Amount Paid 100.00 X0.60 Total Pad J S 3 .SL Initials White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 88 of 129 MCF SEBASTtAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: 8 March 2017 Agenda Item Title: Ordinance 0-17-01 — Medical Marijuana Treatment Centers Recommendation: Hold first reading and public hearing for 0-17-01. If approved, set second reading and public hearing for 12 April 2017. Background: At the 25 January 17 meeting, Council instructed the Planning and Zoning Commission to develop a conditional use ordinance for medical marijuana treatment centers. The P&Z Commission convened as the Local Planning Agency (LPA), and after a constructive discussion, initiated a draft ordinance. The LPA then held a public hearing at its 16 February 17 meeting to consider the proposed ordinance, and, by a vote of 7-0, recommended approval of Ordinance 0-17-01 as presented. By state law, an amendment to the land development code which changes the actual list of permitted, conditional, or prohibited uses within a zoning category requires two advertised public hearings by the governing body. If Agenda Item Requires Exnenditure of Funds: N/A Administrative Administrative Services Department/CFO review: ` l Attachments: 1. Ordinance 0-17-01 2. Newspaper article 3. Minutes of LPA discussion held 212117 4. Minutes of LPA public hearing held 2116117 City Manager Authorization: r� Date: 1 March 2017 89 of 129 ORDINANCE 0-17-01 AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO MEDICAL MARIJUANA TREATMENT CENTERS; AMENDING THE LAND DEVELOPMENT CODE ARTICLE XXII (LANGUAGE AND DEFINITIONS); AMENDING ARTICLE VI (CONDITIONAL USE CRITERIA); AMENDING ARTICLE V (ZONING DISTRICT REGULATIONS); PROVIDING FOR SEVERABILITY, CONFLICT, CODIFICATION, AND AN EFFECTIVE DATE, WHEREAS, on November 8, 2016, voters in Florida adopted an amendment to the Florida Constitution entitled "Use of Marijuana for Debilitating Medical Conditions" (in the City of Sebastian the amendment passed with 71 % of the vote); and WHEREAS, the City Council has determined that it is in the best interests of and would serve to promote and protect the public health, safety, and welfare to regulate the location and operation of medical marijuana treatment centers in the City; and WHEREAS, the City Council has the responsibility and authority pursuant to the City's home rule powers to determine uses that are suited for particular zoning categories and land use categories within the City; and WHEREAS, the City Council has determined that given the potential impact from medical marijuana treatment centers on the surrounding area, said treatment centers should be allowed within specific zoning districts as a conditional use; and WHEREAS, the City Council has determined that it is advisable and in the public interest to consider location, site and operational requirements, and other standards in regard to the location and operation of medical marijuana treatment centers as a conditional use; and WHEREAS, the City Council finds the adoption of this Ordinance is in the public interest by serving to promote and protect the public health, safety, and welfare and otherwise serves a municipal purpose. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, that: Section I. That Article XXII, Language and Definitions, of the Land Development Code of the City of Sebastian, is hereby amended to read as follows: Sec. 54-5-22.2. - Definition of terms. 90 of 129 Marihuana. Marijuana shall mean cannabis as defined in Section $93.02(3), Florida Statutes. The term shall include "low -THC cannabis," as defined in Section 381.986(1)(b), Florida Statutes. Medical marihuana treatment centers. A facility, oocrated by a person authorized by law and holding all necessary licenses and permits from the State of Florida in accordance with local and state laws, that possesses or dispenses marijuana, products containing marijuana,. related medical marijuana and/or medical supplies, or educational materials to qualifving patients or their personal caregivers for medical use. This definition excludes any cultivation or processing (jncluding development of related products such as food, tinctures, aerosols, oils, or ointments) of marijuana. Section 2. That Article VI, Conditional Use Criteria, of the Land Development Code of the City of Sebastian, is hereby amended to read as follows: Sec. 54-2-6.4. - Specific criteria for approving a conditional use. In addition to satisfaction of the general provisions cited above, a conditional use shall be permitted only upon a finding that the proposed conditional use complies with the requirements for the respective conditional use as specified below: (27) Reccri vd. Medical mariiiiana treatment centers: a. Applicable zonina districts. Medical marijuana treatment centers shall be permitted as a conditional use in the following_ zoning districts: C-512, CG, CR, CWR. and IN. b. Conditional use criteria. Medical marijuana treatment centers will be allowed provided the following conditions are met: 1. No site shall be located closer than a 500 -foot radius to anv other medical marijuana treatment center. 2. The medical marijuana treatment center and the sale of related products shall be the onlv use of the unit. 3. Consumption of medical marijuana is prohibited on the premises where the treatment center is located. Appropriate signaae shall be required. 4. Business activity may be conducted at the treatment center only between the hours of 7:00 a.m. and 7:00 p.m., seven days per week. Section 3. That Article V, Zoning District Regulations, of the Land Development Code of the City of Sebastian, is hereby amended to read as follows: 2 91 of 129 Sec. 54-2-5.3.1. - Commercial -512 District (C-512). (c) Conditional uses: Child care services Nursing homes Medical mariEuana treatment centers Protective and emergency services, public Utilities, public and private Parks and recreation, public Gasoline sales, retail Veterinary services Commercial retail with > 5,000 sq. ft. Accessory uses to conditional uses Sec. 54-2-5.3.3. - Commercial General District (CG). (c) Conditional uses: Bars and lounges Commercial retail > 20,000 sq. ft. Business and professional offices with drive-through facilities Farmer's market Funeral homes Pawn shops Nursing homes Medical mariivana treatment centers Child care services Utilities, public and private Parks and recreation, public Protective and emergency services, public Restaurants with drive-through facilities 3 92 of 129 Vehicular service and maintenance Veterinary services Wholesale trades and services Commercial amusements, enclsed Accessory uses to conditional uses Mini -storage Sec. 54-2-5.4. - Commercial Riverfront (CR). (c) Conditional uses.- Utilities, ses.Utilities, public and private Protective and emergency services, public Commercial retail > 10,000 sq. ft. Child care services Churches Plant nurseries Funeral homes Accessory uses to conditional uses Parks and recreation, public Nursing homes Medical marijuana treatment centers Commercial amusements, enclosed Restaurants, with drive-through facilities Farmer's markets Parking lots without buildings on the lot Veterinary services Business and professional offices with drive-through facilities Vehicular service and maintenance Sec. 54-2-5.5. - Commercial Waterfront Residential District (CWR). 4 93 of 129 (c) Conditional uses, Model homes Educational institutions, marine related Commercial retail > 5,000 sq. ft. Business & professional offices, excluding drive-through facilities Medical marijuana treatment centers Utilities, public and private Foster care/group homes with > 6 residents Parks and recreation, public Hotels and motels Parking lots without a building on the lot Protective and emergency services, public Bed and breakfast Wet or dry storage of boats Accessory uses to conditional uses Sec. 54-2-5.6. - Industrial District (IN). (c) Conditional uses: Commercial retail with > 5,000 sq. ft. Hotels and motels Medical marijuana treatment centers Mini -storage Protective and emergency services, public Parks and recreation, public Commercial amusements, unenclosed Adult entertainment establishment Flea markets Accessory uses to conditional uses 5 94 of 129 Section 4. Severability. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid provision, thereby causing said remainder to remain in full force and effect. Section 5. Repeal of Laws in Conflict. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. Section 6. Codification. The sections of the ordinance shall be codified within part of the City Land Development Code and may be renumbered or re -lettered to accomplish such, and the word "ordinance" may be changed to "section," "division," or any other appropriate word. Section 7. Effective Date. This Ordinance shall become effective immediately upon its adoption by the City Council. The foregoing Ordinance was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Ed Dodd Councilmember Jim Hill Councilmember Linda Kinchen The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2017. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Bob McPartlan 6 95 of 129 Approved as to form and legality for reliance by the City of Sebastian only: Robert A. Ginsburg City Attorney Note: Words stricken shall be deleted; words underlined constitute the proposed amendment; remaining provisions continue in effect. 96 of 129 8B Wednesday, January 25, 2017 Treasure Coast Newspapers TC TODAY ADVICE Marijuana potentially useful for managing chronic pain ASK THE DOCTORS 0_� DR. ROBERTASHLEY Dear Doctor: I try not to use opioids for my chronic back pain, but I'm finding myself turn- ing to them more often. Could marijuana help? Dear Reader: Pain is one of most difficult aspects of medicine to un- derstand. No one can actually feel the pain of another person, but we can see the suffering that it causes. Opiates — starting with opium, which is derived from the poppy plant — have been used for pain relief for more than 3,000 years. The opiates morphine and codeine, also from the poppy plant, were isolated and made available in the early 1800s. Since that time, multiple synthetic opiates such as hydrocodone and oxycodone have been widely used for pain. These drugs at- tach to opiate receptors in both the brain and spinal cord. One problem with opiates is they relieve pain in the short term, but will not control it in the long term. Thus to relieve chronic pain, a person has to perpetually use the medication — cre- ating an addictive aspect of the drugs. The United States is facing an epi- demic of.opiate abuse, with prescrip- tion opiate medication leading to a rapid increase in lethal drug overdoses. In 2014, more than 18,000 people died from overdosing on prescription opi- ,qtps according to the federal Centers Marijuana has been use(I To:or more than 3,000 years. It works through the endocannabinoid system of the body, which has receptors in the brain and spinal cord as well as the immune system. The receptors in the brain and spinal cord can decrease muscle spasms and pain, while those receptors in the immune system can decrease inflammation and pain. Opiates can relieve pain in the short term, such as after surgery or an acute injury. But due to their addictive poten- tial and lack of long-term benefit, opi- ates are not a good choice for long-term pain relief. Marijuana is not without its own potential risks and side effects. These include short-term memory loss, poor motor coordination, paranoid thoughts and, for some, psychosis. Long-term use can also create the potential for addiction, but not to the degree of opi, ate medications. My suggestion in regard to chronic back pain is to try other methods of pain control over opioids. These include physical therapy, yoga and stretching. If these don't work, marijuana is an option, but beware of its side effects — and try to minimize its use. Robert Ashley, M.D., is an internist and assistant professor of medicine at the University of California, Los Ange- les. Send your questions to askthedoc- tors@nWdnet.ucla.edu. 97 of 129 0051 9 CITY OF SEBASTIAN LOCAL PLANNING AGENCY (PLANNING AND ZONING COMMISSION) MINUTES OF REGULAR MEETING FEBRUARY 2, 2017 Call to Order– Chairwoman Kautenburg called the meeting to order at 6:00 pm. Pledqe of Alleqiance was recited by all. Roll Call Present: Chairwoman Kautenburg Vice Chairman Reyes Mr. Carter Mr. Roth Mr. Alvarez Also Present Mr. Robert Ginsburg, City Attorney Ms. Dorri Bosworth, Planner Ms. Susan Mann, Recording Consultant Mr. McManus Mr. Qizilbash Mr. Hughan (a) Mr. Simmons (a) Ms. Dale Simchick, IRC School Board Liaison was not present 4. Announcements and/or Aqenda Modifications — None 5. Approval of minutes A. Regular Meeting of January 19, 2017 Ms. Kautenburg called for additions, deletions or corrections to the January 19, 2017 minutes. Mr. Reyes stated that on page 7, he is shown as seconding the motion to nominate him as Vice Chair and he could not second the motion. Ms. Bosworth responded that it will be verified and corrected. She requested a motion to accept the minutes as corrected. A motion to accept the January 19, 2017 minutes as corrected was made by Mr. Simmons, seconded by Mr. Carter and passed unanimously by voice vote. 6. Quasi -Judicial Public Hearinqs -- None 7. Unfinished Business A. Discussion Continued – Medical Marijuana Treatment Centers --- Establishing Definitions, Establishing Conditional Use Criteria and Allowable Zoning Districts. Ms. Bosworth stated that the first step would be to establish the definition of medical marijuana and medical marijuana treatment centers, then determine the zoningA,5Mgt29 C. .0 m 2 $ C I2 E �E., 120 cI . C � C > 2 > 5 2 W N CL CL I ¢ to Ms. Kautenburg called for additions, deletions or corrections to the January 19, 2017 minutes. Mr. Reyes stated that on page 7, he is shown as seconding the motion to nominate him as Vice Chair and he could not second the motion. Ms. Bosworth responded that it will be verified and corrected. She requested a motion to accept the minutes as corrected. A motion to accept the January 19, 2017 minutes as corrected was made by Mr. Simmons, seconded by Mr. Carter and passed unanimously by voice vote. 6. Quasi -Judicial Public Hearinqs -- None 7. Unfinished Business A. Discussion Continued – Medical Marijuana Treatment Centers --- Establishing Definitions, Establishing Conditional Use Criteria and Allowable Zoning Districts. Ms. Bosworth stated that the first step would be to establish the definition of medical marijuana and medical marijuana treatment centers, then determine the zoningA,5Mgt29 LOCAL PLANNING AGENCY (PLANNING AND ZONING COMMISSION) PAGE 2 MINUTES OF REGULAR MEETING OF FEBRUARY 2, 2017 in which the centers would be allowed, and finally establish the specific criteria that would apply to each center. With that information staff would be able to draft the ordinance for the Commission's review. She stated that the City Council had voted unanimously to proceed with the Conditional Use as recommended by the Planning Commission, Ms. Bosworth clarified that to be consistent with State Code the title of the facility has been changed from dispensary to Medical Marijuana Treatment Center, but the location would be for dispensing medication only. There would be no on site treatment or cultivation allowed. Mr. Ginsburg directed the Commissioners to the City of Vero Beach's definition by stating that it specifically allows the dispensing of the medication and prohibits the cultivation or processing of marijuana and stated that this best describes what the City wants to regulate. Mr. Carter suggested incorporating "and Treatment Centers" in the definition. Mr. Ginsburg agreed with the addition. Ms. Kautenburg expressed concern that the definition appears to prohibit compounding medication at the dispensary and suggested allowance for that be considered. Ms. Bosworth stated that in the City's definition staff would include "and Treatment Centers" and language to address on-site mixing or measuring of medication. The Commissioners agreed with that approach for the draft ordinance. Regarding the zoning districts, the consensus was definitely to not allow them in any residential district, Ms. Bosworth clarified that there are some Commercial Limited Tracts that are completely surrounded by residential so those may not want to be considered, also. Mr. Carter and Mr. Roth supported imposing the 1,000 ft. requirement between centers as used by Vero Beach. Ms. Kautenburg stated that these treatment centers should be considered the same as would any other medical dispensary without distance requirements and the consideration that those using the facility are very ill people. Mr. Reyes stated that some separation should be required. Ms. Bosworth explained that the separation distance stated in the City's code is 450 ft. for establishments such as bars, tattoo parlors, etc. Ms. Bosworth suggested that possibly limiting the hours of operation may be a better control than establishing distances. She explained that could be a part of the Conditional Use that would come before the Commission as a Public Hearing for each application. In which case, notification letters would be sent to surrounding residences for their input prior to approval. Mr. Reyes stated that in light of the public perception of marijuana, possibly by establishing a required distance between the facilities or from schools, churches, etc, might make the ordinance less disturbing. 99 of 129 LOCAL PLANNING AGENCY (PLANNING AND ZONING COMMISSION) PAGE 3 MINUTES OF REGULAR MEETING OF FEBRUARY 2, 2017 Ms. Bosworth provided details on the zoning districts that would be impacted and noted that each application will come before the Commission for a Conditional Use Permit and additional stipulations could be applied on a case by case basis. Mr. McManus expressed his support for controlling the hours of operation rather than distance. He stressed the importance of restricting each center to distributing medical marijuana only and no other products. He agreed with establishing a distance between the centers. Ms. Kautenburg stated that she supports allowing the Centers in the 512 Corridor Zoning District in light of the fact that each application would come before the Commission. As a result of the Commissioners' support of allowing a drive-thru, Ms. Bosworth responded that as long as the ordinance did not prohibit them, a drive-thru could be considered on a site by site basis, with criteria regarding traffic flow, turn radius, queuing, etc. being applied. This information would be included as part of the site plan that would come before the Commission for approval. Ms. Bosworth responded to Mr. McManus' concern about the site not being allowed to sell anything other than medical marijuana by stating the site could be designated as single use. She explained that with the single use criteria, even if a residential building were selected it could only be used for distribution of the medicine and not used as a residence too. Ms. Bosworth re -confirmed that the Zoning Districts in which the centers are being considered are: Commercial Riverfront, Commercial Waterfront Residential, Industrial, Commercial General and C512. The criteria agreed upon was 1000 ft, between establishments, single use site, the hours of operation need to be established. Fallowing an in-depth discussion, with varying opinions, regarding hours of operation, lam until 7pm, on weekdays and weekends was agreed upon. Mr. Ginsburg advised the Commission that based on the input from the Commissioners, a draft ordinance will be prepared, it will come back for review and Public Hearing. At that time there will be the opportunity for input from residents and the Ordinance can be revised before the second Public Hearing and being sent to City Council. Mr. Ginsburg reviewed the Comparison Chart and noted the Commission's direction. 1. Separation: 1,000 ft. from any other dispensary. 2. Loitering: Omit. 3. On premises consumption: Consumption of medical marijuana prohibited on premises. 4. Drive Thru: Do not list in the ordinance, but address on a site by site basis. 5. Hours of Operation: 7am until 7pm, 7 days. 6. Exemptions: Omit. 7. Cannabis cultivation: Will be prohibited by the definition language. 8. Zoning process: Will be addressed through the Conditional Use Permit. 9. Odor control: Not applicable. 10. Security: Allow owner to decide, do not make mandatory. 11. Parking: Apply the medical use calculation. 100 of 129 LOCAL PLANNING AGENCY (PLANNING AND ZONING COMMISSION) PAGE 4 MINUTES OF REGULAR MEETING OF FEBRUARY 2, 2017 Ms. Bosworth recapped that there have been four conditions identified: 1. Hours of business, 2. Distance between each business, 3. Single use site, and 4. No consumption of medical marijuana on site. She also provided details on which zoning districts will be included and the sections or the ordinance that will be modified. Mr. Ginsburg stated that no formal action is necessary at this time. 8. Public Input Ms. Kautenburg called for public input. Mr. Ben Hocker, Sebastian, provided information regarding businesses which historically not allowed on Indian River Drive and the adjustment of the distance requirement between a liquor store and church. He stressed that this is a medical product, not marijuana as people think of it. He stated that from what he has learned the closest dispensary is in Orlando which makes it difficult for people who need the product. He expressed concern about what has actually been approved by the FDA for distribution. 9. New Business — None 10. Commissioners Matters — None 11. Citv Attornev Matters -- None 12. Staff Matters Ms. Bosworth stated that the Public Hearing on this Ordinance has been advertised for the Commission's next meeting. In addition to the Public Hearing there will be an accessory structure and a model home on the agenda. Ms. Bosworth reported that the Jackson Street Plat will go to City Council next week and the developer is still in the process of providing necessary information for the building permits, but construction should start shortly; Storeright Mini Storage is ready to bring in their permits as well. 13. Items for Next Aqenda -- Identified under Staff Matters 14. Adjourn Chairwoman Kautenburg called for any further business, hearing none she adjourned the meeting at 7:16 pm. Ism 101 of 129 Lrr i t-rt LOCAL PLANNING AGENCY (PLANNING AND ZONING COMMISSION) PAGE 3 MINUTES OF REGULAR MEETING OF FEBRUARY 16, 2017 Mr. Reyes stated that there was no landscape plan provided with this application. Ms. Bosworth stated that there is a master landscape plan which must be followed. She responded that the landscape requirements for a model home are the same as that for a residence and provided details on what those requirements are. Ms. Kautenburg called for any further questions, hearing none she opened the Public Hearing. She called for anyone wishing to speak in favor of the application, hearing none, she called for anyone wishing to speak in opposition to the application, hearing none, she closed the Public Hearing and requested staff's summary. Ms. Bosworth stated that staff recommends approval of the model home permit for a one-year period with the three conditions as shown in the staff report. Ms. Kautenburg called for any further discussion, hearing none she called for a motion. MOTION: by Simmons/Hughan "1 make a motion to approve the site plan as recommended by staff." ROLL CALL: Mr. Hughan (a) — Yes Mr. Alvarez — Yes Mr. Qizilbash — Yes Mr. Reyes —Yes Ms. Kautenburg —Yes Mr. Carter — Yes Mr. McMannus —Yes Total vote was 7-0. Motion Carried. Mr. Simmons asked if all the model homes, in Sebastian, are current on their approvals. Ms. Bosworth responded to the affirmative. B. Public Hearing ---- Review and Make a Recommendation to City Council Regarding Ordinance 0-17-01 relating to Medical Marijuana Treatment Centers, Amending the Lake Development Code, Article XXII Language & Definitions, Article VI Conditional Use Criteria, and Article V Zoning District Regulations. Mr. Ginsburg read the title of the Ordinance for the record. He noted that the Commission will be reviewing this Ordinance and will make their recommendation to the City Council. He explained that what is before the Commission is in Ordinance form and is the result of discussions and recommendations made at the prior meeting. Mr. Carter expressed concern regarding not allowing consumption of medical marijuana on the site. Ms. Bosworth responded that was included to address the concern should the product change from pill form into smoking form. Mr. Ginsburg referred to (27) b. 3 by stating that if the Commissioner's desire is not to restrict an entire site, possibly changing the verbiage from site to premises would be appropriate. 102 of 129 LOCAL PLANNING AGENCY iott ijqi (PLANNING AND ZONING COMMISSION) PAGE 4 MINUTES OF REGULAR MEETING OF FEBRUARY 16, 2017 Ms. Bosworth stated that item 2, would prohibit a medical marijuana treatment center being located with any other use, it would require a stand-alone facility. During discussion it was agreed that single use referred to the products that a center could sell in addition to the prescription medication. Ms. Bosworth asked if the Commissioners would allow the sale of related retail items, as is done at other Pharmacies. Ms. Bosworth suggested revising item 2 to include sale of related items and change the designation to unit. The Commissioners agreed. Mr. Ginsburg stated that with the Ordinance in place enforcement could be handled by either the police or code enforcement. Ms. Kautenburg reiterated her concern about including alcohol in item 3, since it is not a related product and would not be sold at the center. Mr. Ginsburg responded that it was included because it was on the chart of restrictions used by other municipalities and the County. He stated that it is up to the Commissioners if they want it removed or not. Ms. Bosworth referred to item 1, regarding the 1,000 ft. distance requirement by providing her formula for separation. She noted that this distance requirement would prevent a center from being located on US#1 and another one along the same area on Indian River Drive. Following discussion it was agreed to make the restriction by radius from the property line and to reduce the distance to 500 feet. Ms. Bosworth reviewed each item with the proposed language. 1. No site shall be located closer than a 500 ft. radius from the site to any other medical marijuana treatment center. 2. The medical marijuana treatment center and the sale of related products shall be the only use of the unit. 3. Consumption of medical marijuana is prohibited on the premises where the treatment center is located. Appropriate signage shall be required. Following discussion it was agreed that changing "entire site" to "premises" would better describe where the consumption is prohibited. Item 4 would remain as stated. 4. Business activity may be conducted at the treatment center only between the hours of 7:00 a.m. and 7:00 p.m., seven days per week. Ms. Kautenburg thanked Mr. Ginsburg and staff for their presentation of the draft ordinance. She stated that the arrangement made it much easier to read. Ms. Bosworth stated that she included the other Conditional Use businesses in the various zoning districts. She stated that if the Commission did not agree with the location in which she inserted the treatment centers it could be changed. The consensus was to leave them listed in the order as shown. Ms. Bosworth clarified that Industrial was included because there is some along the CR 512 Corridor. 103 of 129 LOCAL PLANNING AGENCY Cig","A (PLANNING AND ZONING COMMISSION) PAGE 5 MINUTES OF REGULAR MEETING OF FEBRUARY 16, 2017 Ms. Kautenburg called for any further discussion, hearing none she called for a motion MOTION: by Carter/Qizilbash "I make a motion that we accept the amendment with the exceptions that we have noted." Ms. Bosworth clarified that the motion is to recommend approval of the Ordinance with the amendments as discussed. Mr. Carter and Mr. Qizilbash both agreed. At Mr. Reyes' request Mr. Ginsburg reviewed the agreed upon wording of the four conditional use criteria. ROLL CALL: Mr. Reyes — Yes Mr. Hughan (a) — Yes Mr. Alvarez — Yes Mr. Carter —Yes Mr. McMannus —Yes Ms. Kautenburg — Yes Mr. Qizilbash — Yes Total vote was 7-0. Motion Carried. Mr. Carter asked if the Ordinance will come back before the Commission. Ms. Bosworth responded that it will not come back to the Commission; it will go before the City Council for two required Public Hearings. 7, Unfinished Business — None 8. Public Input — None 9. New Business — None 10. Commissioners Matters — None Mr. Reyes asked for the status of the bowling alley. Ms. Bosworth responded that they are continuing with their construction. She noted that there are some major interior modifications required that have slowed their progress. She stated that she does not have a definite opening date. Mr. Carter asked about Capt. Butchers. Ms. Bosworth stated that it is up for sale, but the approved site plan is still valid if the buyer would want to continue with the planned development. Mr. Qizilbash asked who is responsible for maintenance of the alley behind CR512 and noted that it is in very bad condition. Ms. Bosworth responded that the City is responsible and she will bring it to the attention of both the City Engineer and Public Works. 104 of 129 LlrvL7 SEBAST�" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 08 March 2017 AGENDA ITEM TITLE: Parks and Recreation Master Plan. RECOMMENDATION: Approve Parks and Recreation Master Plan proposal. BACKGROUND: At the 8 February 17 Council meeting, a proposal by Tindale Oliver for a Parks and Recreation Master Plan was rejected by Council by a 3-2 vote. Subsequently, Council Member Kinchen requested that the proposallProfessional Services Agreement be reintroduced for Council consideration after certain changes to the proposal are made by Tindale Oliver. Currently, the City is in need of inspections of City playground equipment to identify any deficiencies to ensure public safety. Tindale Oliver has proposed a modification to their original Agreement that would include a Facility Assessment to include a Certified PIayground Safety Inspection. In their new proposal, a five-year Parks Capital Improvement Plan would also be included. The Public Outreach service of the previous proposal would be eliminated. Services listed in the revised proposal are Project Management, Inventory and Mapping, Recommendation and Implementation Plan, Facility Assessments, as well as Advisory and Council Updates. These services will encompass up to 18 facilities. Total proposed cost for these services remains, as the first proposal, at $50,000.00. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Total Cost: $50,000 Amount Budgeted in Current FY: -0- Fund to Be Utilized for Appropriation: Recreation Impact Fees Administrative Services DeP artment/CF0 Review: V ATTACHMENTS: 1. Tindale Oliver revised proposal 2. Parks & Rec Meeting Minutes — 27 February 2017 City Manager Authorization: Date: 1 March 2017 105 of 129 Tindale K�Ofiver GREAT INSIGHTS. GREATER OUTCOMES. design CITY OF SEBASTIAN PROFESSIONAL SERVICES AGREEMENT PARKS FACILITY ASSESSMENT & MASTER PLAN WORK ORDER The scope of professional services included in this Work Order follows the requirements and procedures identified in the Professional Services Agreement between the City of Sebastian and TOA Design Group, LLC. Per RFQ 16-07, work related to the planning and implementation of a Parks and Recreation Master Plan, shall be completed on a work order basis. The contract for all task orders will be forthree (3) years with the option fortwo (z) additional years. A. INTRODUCTION The City is seeking to prepare a Parks Facility Master Plan under the Professional Services Agreement. This Work Order is for the development of the Parks Master Plan (the Plan) by performing an assessment of each of the City's park facilities, building an inventory for the City to update as changes occur in the future and preparing a capital plan for recommended park improvements. B. SCOPE OF SERVICES The following scope of work identifies the professional planning services to be provided by TOA Design Group, LLC (Consultant) and our special subconsultant, GAI Consultants (Subconsultant), henceforth designated as the Consultant. i. Project Management The Consultant will conduct one (1) administrative kick-off meeting in person and a total of three (3) brief progress/coordination meetings that will be held via teleconference with City staff. The site inspections will commence immediately following the kick-off meeting. 2. Facility Assessment. Inventory & Mappinq 2.1 Inventory - The Consultant, will inventory the existing parks, open spaces, and recreational facilities (not to exceed 18 facilities, excluding the golf course) within the City of Sebastian. This will be accomplished based on several activities, including a detailed site assessment of each park, verification of the City's inventory, discussions with staff, and review of other planning documents. 2.2 General Site Assessment - The Consultant will geo-reference all major facilities and amenities, photo document the site, document the overall character, safety, and function of the park, determine internal accessibility and external connectivity, and assess the overall quality of each site's amenities and infrastructure. 2.3 Safety Inspections — The City has requested a detailed safety inspection be performed for TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE 135 W Central Blvd , I Suite 45n I Orlando, FL 32601 1 (407) 657-9210 1 Fax (07) 657-9io6 106 of 129 City of Sebastian Parks Facility Assessment & Master Plan Page z of g each park facility. This task is in addition to Task 2.2, the General Site Assessment. To complete this task, the Consultant's Certified Playground Safety Inspector will perform a physical assessment of each of the City's playground and open play areas. The playground inspection will investigate the condition of the playground equipment, surfacing, access (including ADA accessibility issues) and functional layout. In addition to playgrounds, the Consultant's landscape architects and park specialists will evaluate all other outdoor facilities for potential safety and security hazards. The safety inspection will identify the condition of existing equipment and facilities, identify facilities that need maintenance or need to be replaced and evaluate overall ADA accessibility issues. 2.4 Park Acreage - Acreage will be verified based on readily available information. 2.5 Final Inventory - using existing GIS and CAD base information, the Planning Team will update missing information to compile an updated inventory of facilities, amenities, and infrastructure by park site and typology. 2.6 Organizational Review — The Consultant will perform a cursory review of the City's operations and organizational structure as it relates to the operation and maintenance of City park facilities. 2.7 Findings Report - Once the physical inventory is complete, a quantitative, qualitative, and textual analysis will be performed and a detailed recommendations report prepared (see task 3. Recommendations & Implementation Plan) 3. Recommendations & Implementation Plan 3.3. Existing Park Facilities Recommendations - Based on the Findings Report (see task 2.6), discussions with staff, Parks and Recreation Advisory Board, and the City Council, the Consultant will provide recommendations forthe following elements. • Playground maintenance, replacement, expansion and improvements to accessibility. This will also include a general plan for developing a boundless (all abilities) playground at Friendship Park. • Identification of maintenance, facilities replacement and potential improvements for outdoor facilities and restrooms at each of the City's Parks, including accessibility, picnic areas, play areas, parking, site furniture and landscaping. • Recommendation regarding how to address overall safety issues within the City's parks, including recommendation for Crime Prevention through Environmental Design (CPTED). TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE 107 of 129 135 W. Centrai Blvd., 15wte 4Sv I Orlando, FL 32601 1 (1407) 657-9210 1 Fax (407) 657-gio6 City of Sebastian Parks Facility Assessment & Master Plan Page 3 of 5 • The Consultant will prepare a maintenance checklist and required activities to be completed for the City's park facilities. General recommendation regarding how each park can be enhanced to better serve users. 3.2 New Park Facilities - The Planning Team will identify potential new acquisitions that include general location recommendations, amount of acreage required, level of facility development, and timing schedule. 3.3 Capital Improvement Plan - The Consultant will prepare a five (5) year (FY 2017-2018 — 2022-zoz3) detailed Capital Improvement Plan (CIP) and identify general recommendations for activities to enhance the City's Park System after 2023. 3.4 Organizational Recommendations — Based on the cursory review discussed in Task 2.6, general recommendation will be made regarding the operation and maintenance of the City's park facilities. 3.5 Fundingllmpiementation Strategy - Based on the recommendations that arise, the Consultant will prepare a Funding/Implementation Strategy that will include alternative funding opportunities (i.e., grants, partnerships, fees, assessments, special taxes). 3.6 Park Assessment & Master Plan Draft and Final Report — The Consultant will prepare a draft Park Assessment & Master Plan Report. Based on staff and Parks and Advisory Board review, the Consultant will make revisions to the report and prepare a final report for presentation to the City Council. 4. Advisory Board and Council Updates 4.71 Parks and Recreation Advisory Board — the Consultant will present the draft Facilities Assessment & Master Plan to the Parks and Recreation Board for review and comment. 4.2 City Council - The Consultant will present the Parks Assessment & Master Plan to the City Council for adoption. TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE war r ,:l,b8 of 129 ;5 W Central Blvd , J Suite 450 1 Orlando, FL 32601 1 (407) 657 9210 1 Fax (407) 657-9106 City of Sebastian Parks Facility Assessment & Master Plan Page 4 of 5 C. SCHEDULE The Planning Team will initiate work immediately upon receipt of the notice to proceed (NTP). The tasks will be completed within go-izo days from NTP. D. PROJECT BUDGET Based on this scope of services, the lump -sum budget forthis efForttotals s5o,000, as shown in the table below. Task # I Task Name TASK z Project Management TASK z Facility Assessment, Inventory & Mapping TASK 3 Recommendations & Implementation Plan TASK 4 Advisory & Council Updates TOTAL PROJECT BUDGET Total $3,500 $25,000 s18,000 $3,500 $50,000 The project will be billed monthly on a percent complete basis by task. Each invoice will show the total amount previously invoiced, the net amount due for the current invoice, and include a project report. TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE 109 Of 129 135W Central Blvd-, I Su to 450 I Orlando, FL 3x801 1 (407)6ST9710 I Fax (4o7) 657-9106 City of Sebastian Parks Facility Assessment & Master Plan Page 5 of 5 IN WITNESS WHEREOF, the Client and the Consultant have caused this instrument to be signed by their respective duly authorized officers. Agreed to this day of Tindale Oliver Virginia L Corless, AICP, CPRP Vice President/Principal ATTEST: Jeanette Williams, MMC City Clerk 2oz7. City of Sebastian Joe Griffin, City Manager Approved as to Form and Legality for Reliance by the City of Sebastian only: Robert A. Ginsburg City Attorney TAMPA ORLANDO BARTOW FORT LAUDERDALE BALTIMORE SEATTLE 135 W Centra! Blvd., I Sutte 450 1 Orlando, FL 32801 1 (407) 657-9210 1 Fax (407) 6S7-9ao6 CITY OF SEBASTIAN PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING FEBRUARY 27, 2017 1. Chairman Sims called the meeting to order at 6:00pm. 2. The Pledge of Allegiance was recited by all. 3. Roll Call Present Mr. Matthew Sims Mr. Greg Paschall Ms. Rosemary Flescher Ms. JoAnne White Ms. Corrine Gilroy (A) Ms. Tammy Nelson (A) Absent Ms. JoAnn Webster Also Present Mr. Joe Griffin, City Manager Ms. Margarita Hernandez, Parks Administrator Ms. Cathy Testa, Recording Secretary 4. Aqenda Modifications — None 5. Approval of Minutes Regular Meeting January 23, 2017 A motion to approve the January 23, 2017 minutes as presented was made by Mr. Paschall, seconded by Ms. White and passed unanimously by voice vote. 6. Unfinished Business Item A: Citywide Parks and Recreation Master Plan Status — Tindale Oliver Minutes from February 8, 2017 City Council Meeting, Chairman Sims said he attended the Council meeting on February the 8th- He apologized for not speaking up. He was taken back because during the course of the night Council had discussion first then asked the public to speak but when it came to the Master Plan Council asked for public input first, then Council had their discussion and voted. It threw him off and he again apologized to the board members. 1 111 of 129 Ms. White stated she wished she would have been able to attend the City Council meeting. She believes Council did not understand where the Committee was going with their request for a Master Plan. She suggested that perhaps in the past City Council thought that a Master Plan was a waste of time and money. She wants to explain to Council how important having direction would be since there is a lot of building going on now. She expressed that there is money going into Parks & Recreation and knows it can only be used for certain things. The Master Plan would help show where the money should be used when ideas are given by the Board. She asked if the Master Plan could be brought in front of Council again. The Parks Administrator responded by saying that a Council Member had requested that this be re -introduced at the next Council Meeting on March 8`h for reconsideration. Mr. Sims suggested that Committee Members attend the meeting on March 8'h to present their viewpoints to Council about the Master Plan. The City Manager said he and the Parks Administrator have been talking about what Tindale Oliver might offer as an enticement for Council to approve the Plan. He said one idea that was brought up was for Tindale to do playground and play equipment safety inspections. Mr. Sims said that land acquisition was a driving point in the Master Plan. He asked the Parks Administrator if land acquisition was part of the original Master Plan and if not, could that be added to the Plan. The Parks Administrator said Tindale Oliver did include a proposal for future planning. She said they specified three components: future planning, looking at the facilities and the current status of our parks. Mr. Paschall apologized for not being at the Council Meeting. He felt that one of the objections from the Board was the amount of money being spent. He said if the Master Plan is going to be re -introduced then the Plan needs something workable or tangible, something more than just thoughts and ideas. The Parks Administrator said she has been speaking with Tindale Oliver about working with the contract to see if the inspections could be included. The thoughts are to have them do the initial inspection and then give the city guidelines or a checklist so we can continue the inspections. Ms. Gilroy said she was at the Council Meeting. She saw that a representative from Tindale Oliver was in attendance. She wondered why the representative did not get up and speak. After Council voted she noticed the representative got up and walked out of the meeting. Mr. Sims asked the Parks Administrator if while speaking with Tindale Oliver, they seemed interested in doing something about the safety issue. 2 112 of 129 The Parks Administrator said yes they did, in fact Tindale Oliver proposed that if they would perform the safety inspections, they would also include an ADA inspection which would be done by a certified inspector. Item B: Friendship Park Special Needs Playground Status Mr. Sims had the opportunity to go to the United Church of Sebastian. He was impressed that they already have a plan in place to come and pick up the equipment from Friendship Park. The Parks Administrator said the Disabilities Committee was in support of the replacement of the ADA playground but did not give any specifics as to type or size or features. The City Manager said the City Engineer and the Building Official would be liaisons for the Disability Committee because they have more knowledge about ADA law. Mr. Griffin stated that the Disabilities Chairman, Mr. lovino, had discussion with City Council regarding ADA access in the different city building facilities. The City Manager explained that one of the issues brought up was the condition of the restrooms at the Sports Complex football field on Barber Street. He added that they are in bad condition and they do not have ADA access. Council is very interested in getting the restrooms remodeled and would like to start the bidding process in this budget year, even though it is not a budgeted item for this year. A plan was prepared by the City Engineer and his idea is to build a free standing restroom just like the one built over at the working waterfront. The old restrooms would be demolished and the building converted into a storage area for the football team and the cheerleaders. Mr. Paschall said they are in favor of the renovation of the bathrooms. In fact he said the Board suggested the a few years ago and the project was pushed aside. Item C: Friendship Park Pickleball Courts Status The City Manager said he talked to the consultant engineer, Mr. Shulke last week. Council requested this project be done in stages. Mr. Shulke is still in the first stage, he anticipates being done next week. The big question is going to be if we have to buy more property and we don't know that yet. Item D: Dog Park Fire Hydrant Update The Parks Administrator explained that it was not possible to move any of the fire hydrants from the Airport. The city bought two fire hydrants, one for the large dog area and one for the small dog area. Unfortunately, the hydrant was stolen from the large dog area the same week it was installed. Ms. White suggested putting in some timber posts in the ground covered with creosol and painted orange so people would not walk into them. 3 113 of 129 Item E: Pete Harris Plaque Update The Parks Administrator informed the Board that she made an inquiry to everyone in City Hall and no one has seen the Pete Harris Plaque. The Board requested the City Manager to look into what it would cost to replace the Plaque. 7. New Business Item A: Restrooms at Barber Street Sports Complex This item was discussed earlier with the special needs playground. $. Public Input — None 9. Staff Matters — None 10. Board or Committee Member Matters Ms. Nelson thanked the City for replenishing the maps at City Hall. She also thanked the City for putting the blue light in at Easy Street Park she is very happy and proud. Ms. White thanked the City for repairing the lights at Easy Street Park. Mr. Paschall wanted to mention to the Board that if the Tindale Oliver Master Plan does not work out, the Committee may have to consider partnering with volunteers in the community and take one or two parks per month and come up with ideas. The City Manager stated that he has instructed the Purchasing Contract Manager to start an inventory of the properties the city owns. If there are properties out there that are unusable, the city can look into reducing the inventory to provide taxable income for the city. 11. Items for the Next Aaenda and Date Mr. Sims stated that the next regularly scheduled meeting would be Monday, March 27, 2017. 12. Adiourn Chairman Sims called for any further business, hearing none he adjourned the meeting at 6:49pm. By: Matthew Sims, Chairman Parks and Recreation Committee 4 114 of 129 CRIf 5 6AST_ i HOME OF PELICAN [STAND CITY COUNCIL AGENDA TRANSMITTAL Council Meetine Date: 8 March, 2017 Agenda Item Title: Jefferson Street Drainage Recommendation: Support FDOT Jefferson Street Drainage Improvement Project Background: At the 22 February 17 Council meeting, the City Manager stated that work would begin, by FDOT, on Jefferson Street drainage issues. The Manager believes a more complete explanation of the work is appropriate for Council scrutiny. In August 16, Staff observed pavement failures on Jefferson Street near Indian River Drive. After review, it was apparent that the pavement failures were along the existing FDOT drainage system which outfalls into the Indian River Lagoon. Staff contacted FDOT maintenance in an attempt to resolve the pavement failures. FDOT deployed a team that captured a video of the existing pipe and found no damage to the pipe structure. In late October 16, Staff and FDOT met in the field to review the situation. FDOT engineers observed water seeping to the manhole box at Jefferson and IRD. FDOT conducted tests along Jefferson Street to identify any underground imperfections. The tests revealed two locations under the roadway which appeared to be questionable. As a joint project with FDOT, on 25 January 17, City crews excavated the roadway and found no issues. Based on all field reviews, testing, and excavation, FDOT has agreed to replace the drainage pipe and box structure. Jefferson Street will be closed, temporarily, to allow for the installation of the pipe and box. This is anticipated to start in late March 17 and take 2-3 weeks. City Staff will properly notice businesses in the area and will monitor proper `Maintenance of Traffic' signs. If Agenda Item Requires Expenditure of Funds: NIA Administrative Services Department/CFO Review: Attachments: City Manager Authorization: Date: 1 March 2017 Aerial photo 115 of 129 N • Wl R. at,rr �f; Blue Dot - IRD Manhole - Remove and replace existing manhole structure. Red Line - US1 Manhole to IRD Manhole - remove existing 30" RCP and replace with 30" Poly Pipe. Pipe removal/replacement vla open trench. Roadbed, base, asphalt to be replaced w/in trench. Blue Line - New IRD Manhole north run - remove and replace 8ft of 15" RCP Orange L:ne - raerr IRD Manhoie south rur• remove and reoiace 8ft or 1&' RCP. Green Line - Slip -lining of existing 42' CPM with 35 Poly Pipe. Void between old/new pipes to be grouted with Plowable fill At outfall, adding riprap for erosion protection and re -dress slope. *,* Match existing invert elevations on all replaced pipes. Jefferson Street Drainage Rehabilitation �J tri • taoo!�_ V Cn Lf SEAT-" HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 8 March 2017 AGENDA ITEM TITLE: Resolution R-17-08 RECOMMENDATION: Approve R-17-08. BACKGROUND: Pursuant to current financial policies, the City transfers one hundred percent (100%) of any current year General Fund operating surplus (revenues in excess of expenditures) into a Capital Equipment Renewal and Replacement (R&R) Reserve for the purpose of creating a perpetual funding method for unanticipated repair, or replacement, of capital items. For the year ending 30 September 2016, there was a balance of $414,763 in this "R&R Account." The R&R account enables Staff to have funds available to immediately repair or replace capital items should they break down. It is not reasonable or practical to predict equipment failures and separately budget for each anticipated possibility, as this unnecessarily, and artificially, inflates the total budget. The City Manager is still subject to City Code Section 2-10 that requires prior Council approval to spend $15,000, or more. In addition, the City Manager is required to report `extra budget' expenditures to the Council when the Quarterly Financial Report is presented. Council Member Kinchen has requested that a Resolution be considered limiting the amount accumulated in the R&R account. Staff is comfortable with adding a provision that would establish a cap of $275,000 on the R&R reserve fund. Any surplus that would increase the amount over the cap would be transferred to the General Fund Reserve. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department Review: V ATTACHMENTS: City Manager Authorization: Date: 25 February 2017 Resolution No. R-17-08 117 of 129 RESOLUTION NO. R-17-08 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING FINANCIAL POLICIES TO MODIFY THE SECTION ON THE CAPITAL RENEWAL AND REPLACEMENT RESERVE; DIRECTING THAT THE ASSIGNMENT OF GENERAL FUND OPERATING SURPLUS THERETO BE ONLY FOR THE AMOUNT NECESSARY TO RESTORE THE BALANCE TO $275,000; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council adopted Resolution No. R-16-30 on September 28, 2016 readopting amended financial policies; and WHEREAS, the City Council desires to continue to make funds available to the City Manager to immediately proceed with repairing or replacing essential equipment or facilities assigned to any department in instances where those items have not been budgeted, with such expenditures continuing to be governed by the purchasing thresholds set by City Code Section 2- 10 and reported to the City Council within the next Quarterly Financial Report; and WHEREAS, the City Council previously established the Capital Renewal and Replacement Reserve and the process for its funding, authorized uses and reporting; and WHEREAS, the City Council desires a cap, such that increases to the Capital Renewal and Replacement Reserve will be only for the amount necessary to restore the balance to $275,000: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The City Council hereby amends the Financial Policies governing the Operating Budget, Financial Reserves, Use of Surplus, Performance Measurement, Capital Improvement Program, Debt Management, Revenue, and Investments. Section 2. The City Council hereby directs that the General Fund operating surplus (revenues and transfers in that exceed expenditures and transfers out except for expenses from the Reserve) in any year be assigned to the Capital Renewal and Replacement Reserve, only for the amount necessary to restore the balance to $275,000. repealed. Section 3. All resolutions or parts of resolutions in conflict herewith are hereby Section 4. This Resolution shall become effective immediately upon its adoption. 118 of 129 It was moved for adoption by Councilmember . The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice -Mayor Andrea Coy Councilmember Jim Hill Councilmember Linda Kinchen Councilmember Ed Dodd The Mayor thereupon declared this Resolution duly passed and adopted this 8"' day of March 2017. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Bob McPartIan Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg City Attorney 119 of 129 CTn�r HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: 8 March 2017 Agenda Item Title: Barber Street Sport Complex Football Field Restrooms Recommendation: Approve Restroom Design and Construction Background: At the 22 February 2017 Council meeting, the City Manager was directed to actively `start the process' into constructing a new restroom facility at the Barber Street Sports Complex Football Field. The existing facility has over 20 years of service and does not meet ADA standards. Staff conducted a field review and identified the preferred new restroom location to be adjacent to the existing facility which can tie into the existing septic system. The site will also include a new 5 foot wide concrete sidewalk from Barber Street for better ADA access to the new restrooms. The new building will be a concrete block structure (CBS) 32 ft. x 32 ft. facility with one handicap toilet and two regular toilets for both the men and women. The existing restrooms will be cleared and made into storage rooms. The City Engineer has communicated with a City consultant engineering firm to submit a scope and fee for the design and permitting. City staff will prepare the bid documents and advertise the project for construction. The preliminary City Engineer's estimate for the design and construction is $130,000. Contingent upon Council approval, this project would be an additional project not budgeted in the current fiscal year. If Agenda Item Reauires Expenditure of Funds: Total Cost: $130,000 Available Budget in Current FY: -0- Fund to Be Utilized for Appropriation: Recreation Impact Fees Administrative Services Department/CFO Review: C^� �J Attachments: City Manager Authorization Date: 1 March 2017 1. Overhead view of site 2, City Engineer's cost estimate 120 of 129 AWI\ yJ PRELIMINARY CONSTRUCTION COST ES" IMATES I (Road Name: Barber Street Sport ComDlex Restrooms Date 2127117 I lProiect No. Road No.: Prepared bv: FTW IProiect Location: Citv of Sebastian Checked bv:AM Revised date: IProlect Site: Restroom at the Football Field I 117,848.00 Pre iminary Estimate $ I DESCRIPTION QUANTITY UNITS $ UNIT COST AMOUNT (Mobilization 1 L$ $ 1.000.00 $ 1,000.00 (Demolition concrete 1 LS $ 2,000.00 $ 2,000.00 (Remove trees 1 LS $ 1,000.00 $ 1,000.00 !Clear and Grub area 1 LS $ 800.00 $ 800.00 (Reconnection sewer line to existing septic 1 LS $ 2,500.00 $ 2,500.00 Ilmoort compacted fill base (coquina rock) 114 Sy $ 12.00 $ 1,368.00 16" Concrete Pad (32 ft x 32 ft) 122 Sy $ 90.00 $ 10,980.00 I 14" Concrete Sidewalk to Barber Street (5" x 220") 150 Sy $ 50.00 $ 7,500.00 C Isilt fence/erosion control 1 LS $ 700.00 $ 700.00 I (Construct CBS Restrooms 32 ft x 32 ft SF I I 1 LS $ 90,000.00 $ 90,000.00 1 I I OTHER COSTS Preliminary Enaineerina (Construction Engineering Iat 12.5% Contract Cost SRW Acauisition (TOTAL OTHER COSTS SUBTOTAL OTHER COSTS (CEI Services) CONTINGENCIES A 10% TOTAL ROUNDED TOTAL $ 117,848.00 $ 19,784.80 $ 129.632.80 $ 130,000.00 122 of 129 Lm a SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM Council Meetinq Date: March 8, 2017 Aqenda Item Title: Proposed Resolution R-17-09 urging the State Legislature to reject CS/HB 17 Recommendation: Consider proposed Resolution R-17-09 Background: The resolution was prepared and placed on the agenda at the request of Councilman Jim Hill. It urges the State Legislature to reject a proposed bill CS/HB 17- that, if enacted, would significantly impact the home rule power of local government. The bill, which has retroactive effect, preempts any local regulation of businesses, professions or occupations. Attachments: 1. Proposed Resolution R-17-09 2. CS/HB 17 3. Summary Legislative Staff Analysis 4. Florida League of Cities Legislative Bulletin 2-24-17 City Attorney Authorization: Date: .3 - .?, —1'7 123 of 129 RESOLUTION NO. R- 17-09 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, URGING THE STATE LEGISLATURE TO REJECT CS/HB 17 ON THE GROUNDS THAT IT IS CONTRARY TO HOME RULE, PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the people of Florida granted their municipalities expansive home rule power by the inclusion in the 1968 revision to the Florida Constitution the following language. Article Vill, Section 2, Florida Constitution: (b) POWERS. Municipalities shall have governmental, corporate and proprietary powers to enable them to conduct municipal government, perform municipal functions and render municipal services, and may exercise any power for municipal purposes except as otherwise provided by law. Each municipal legislative body shall be elective, and WHEREAS, the State Legislature implemented the 1968 Constitution by enacting the Municipal Home Rule Powers Act, Chapter 166, Fla. Stats., and providing in Section 166.021: (1) As provided in s.2(b), Art. VIII of the State Constitution, municipalities shall have the governmental, corporate, and proprietary powers to enable them to conduct municipal government, perform municipal functions, and render municipal services, and may exercise any power for municipal purposes, except when expressly prohibited by law, and WHEREAS, without referencing either the Constitution or the Municipal Home Rule Powers Act, a proposal has been introduced in the House of Representatives — CS/HB 17 that, if it becomes law, would significantly abolish home rule in Florida, and WHEREAS, local governments are in session all year, and provide convenient citizen access on a continuous basis, and WHEREAS, local governments operate in the sunshine provided by Florida's open government laws, and WHEREAS, local governments specifically act within their own unique demographics, natural and man-made environment, and access to their specific assets and challenges, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, as follows: SECTION 1. The City of Sebastian urges the state legislature to reaffirm the principles of Home Rule and reject CS/H13 17. 124 of 129 SECTION 2. The City Clerk shall forward copies of this resolution to the Indian River County, legislative delegation and to the Florida League of Cities. SECTION 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its adoption. The foregoing Resolution was passed for adoption by Council Member , was seconded by Council Member and upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Jim Hill Councilmember Ed Dodd Councilmember Linda Kinchen The Mayor thereupon declared this Resolution duly passed and adopted this day of , 2017. CITY OF SEBASTIAN, FLORIDA M ATTEST: Jeanette Williams, MMC City Clerk Approved as to Form and Content for Reliance by the City of Sebastian Only: Robert A. Ginsburg, City Attorney Mayor 125 of 129 F L O R I D A H O U S E O F R E P R E S E N T A T I V E S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 2017 A bill to be entitled An act relating to local regulation preemption; creating s. 163.20, F.S.; providing definitions; prohibiting certain local governments from imposing or adopting certain regulations on businesses, professions, and occupations after a certain date; preempting the regulation of businesses, professions, and occupations to the state; providing exceptions to such preemption; providing an effective date. Be It Enacted by the Legislature of the State of Florida: Section 1. Section. 163.20, Florida Statutes, is created to read: 163.20 Regulation of businesses, professions, and occupations preempted to the state.— (1) DEFINITIONS. -As used in this section: (a) "Local government" means a county, municipality, special district, school district, or political subdivision of the state. (b) "Regulation" means a rule or regulation, license, permit, or requirement, along with any associated fee. (2) LOCAL GOVERNMENT REGULATION. -On or after July 1, 2017, a local government may not adopt or impose a new regulation on a business, profession, or occupation unless the regulation is Page 1 of 2 CODING: Words s#Fislen are deletions; words underlined are additions. hb0017-01-c1 126 of 129 F L O R I D A H 0 U S E O F R E P R E S E N T A T I V E S 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 CS/HB 17 2017 expressly authorized by general law. (3) PREEMPTION OF REGULATION TO THE STATE. -Notwithstanding any law to the contrary, this section expressly preempts the regulation of businesses, professions, and occupations to the state and supersedes any local government regulation of businesses, professions, and occupations with the exception of the following: (a) A requlation adopted prior to July 1, 2017, without general law authority. Any such regulation expires on July 1, 2020. (b) A regulation expressly authorized by general law. (4) EXISTING REGULATION LIMIT. -A local government with a local regulation concerning a business, profession, or occupation that is retained pursuant to paragraph (3)(a) may not impose additional regulations on that business, profession, or occupation or modify such regulation except to repeal or reduce the regulation. (5) REGULATIONS NOT AUTHORIZED.—Any local regulation of a business, profession, or occupation that is not authorized under this section or expressly authorized by general law does not apply and may not be enforced. Section 2. This act shall take effect July 1, 2017. Page 2 of 2 CODING: Words strickefl are deletions; words underlined are additions. hb0017-01-c1 127 of 129 BILL #: HB 17 SPONSOR(S): Fine TIED BILLS: REFERENCE HOUSE OF REPRESENTATIVES STAFF ANALYSIS Local Regulation Preemption IDEN./SIM. BILLS: 1) Careers & Competition Subcommittee 2) Commerce Committee ACTION ANALYST SUMMARY ANALYSIS Willson STAFF DIRECTOR or BUDGETIPOLICY CHIEF Anstead Municipalities and counties derive broad home rule authority from the Florida Constitution and general law. The bill prohibits local governments from adopting or imposing new regulations on a business, profession, or occupation unless the regulation is expressly authorized by general law. The bill provides that this prohibition is effective retroactively to January 1, 2017, The bill provides the following definitions: • "local government" means a county, municipality, special district, school district, or political subdivision of the state. • "regulation" means a rule or regulation, license, permit, or requirement and includes, but is not limited to, a regulatory fee, license fee, or permit fee. The bill provides that the regulation of businesses, professions, and occupations is expressly preempted to the state and that local regulations are superseded unless expressly authorized by general law. The bill provides that local regulations enacted before January 1, 2017, but not expressly authorized by general law, may continue to exist until January 1, 2020, but may not be added to or modified except to repeal or reduce the regulation. The fiscal impact of the bill is unknown. The bill has an effective date of July 1, 2017. This document does not reflect the intent or official position of the bill sponsor or House of Representatives. STORAGE NAME: h0017.CCS 128 Of 129 DATE: 2/20/2017 Jeanette Williams From: Sent: To: Subject: o't¢p4E flp�g'fi A Y A` 4w A Scott Dudley <sdudley@flcities.com> Saturday, February 25, 2017 9:12 AM Jeanette Williams 2017 Legislative Bulletinn - ISSUE 2 - is now ONLINE LEGISLATIVE B There seems to be a growing sentiment in the Florida Legislature that municipalities are simply an agent or arm of the state. A recent staff analysis by a Florida House Subcommittee stated that "...(M)unicipalities were created by the Legislature to perform additional functions and provide additional services...." While it is true that a Special Act of the legislature is the final step in the detailed and deliberate process prescribed in Chapter 165 of the Florida Statutes to create (and dissolve) a municipality, this does not make cities mere "agents or arms of the state. Such an analysis ignores the reality that a municipality is the embodiment of local self- determination. Citizens who are seeking, among other things, greater levels of urban services, infrastructure expansion, to create a space in which individuals can come together to work for the common good, and to promote the exclusive needs and conveniences of its citizens undertake incorporation efforts to achieve these goals. The decision to incorporate requires careful consideration by communities to ensure the desired result. Additionalty, municipalities have an advantage in providing urban services by virtue of their traditionally compact and contiguous nature. The citizens of Florida understood and appreciated the rale that cities have and clearly intended to give cities additional powers when they adopted the Municipal Home Ru€e Amendment (Article All, Sec. 2(b) Florida Constitution) in Florida's Constitution in 1968. In voting to approve this measure, the citizens were giving "additional powers to cities to perform services unless specifically prohibited by law." The language of the amendment envisioned that the legislature would have to take up and pass legislation that preempted municipal powers. As we know, passing legislation is no easy or simple feat, and as such, is a curb on the legislatures power to limit municipal powers. As we start the 2017 Session, there are already a number of bills filed that reduce or fully limit municipal control over a host of issues. The League's Advocacy team will wage the good fight to protect Home Rule. But we need your help. We need you to call your legislators and put a local face on the issues. Tell your tegislators specifically how legislation wilt directly affect your city and your citizens. Be Diligent. Be Engaged. 129 of 129