HomeMy WebLinkAbout1993 - 1994 - Master PlanRegular City Council MeetingI 'Q L& -
August 10, 1994 �,{ 43t � 1
Page Eight ' I
The City Manager suggested Mr. Revoir present to the
City Clerk, for the record, who or what at St. John's
River Water Management District attests to the fact
that the available water supply is of adequate
quantity and quality and should supply a good, long
term supply of water, as cited in section 3-4 and
5-66; and requested an update on the potential impact
of salt water intrusion.
Mr. Revoir said he can investigate and provide that
information.
Discussion followed between the Utilities Director
and City Council.
TAPE II - SIDE I (8:43 p.m.)
11.
The Utilities Director continued.
Mr. Oberbeck announced there was no MPO meeting.
12. OLD BUSINESS
94.181 A. RESOLUTION NO. R-94-40 - Blue Cross/Blue Shield
Health Insurance (City Manager Transmittal dated
7/21/94, R-94-40, Contract Application)
TABLED AT 7/27/94 REGULAR MEETING
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PROVIDING FOR PARTICIPATION IN BLUE
CROSS/BLUE SHIELD HEALTH INSURANCE BENEFITS;
AUTHORIZING THE CITY MANAGER TO SIGN, ON BEHALF OF
THE CITY OF SEBASTIAN, THE CONTRACT APPLICATION;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
MOTION by Oberbeck/Damp
I would move to remove it from the table, item
94.181 Resolution No. R-94-40.
ROLL CALL:
MOTION CARRIED 5
Mr.
Freeland
- aye
Mr.
Oberbeck
- aye
Mayor Firtion
- aye
Mrs.
Corum
- aye
Mra
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Post -if Fax Note 7671
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.--_+- • • rrOjects siatea for isso mcivae rates. Most of the ventures would
The 10 -year map for the former a $54,500 plan to refurbish the be funded by impact fees, assess -
General Development 'Utilities Manly 'Avenud water 'storage ments or remaining bond pro -
system focuses on a major expan- tank, a 352,000 -gallon holding bin coeds, Votapka said
-- - -._
City of Sebastian
1225 MAIN STREET M SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
AGENDA TRANSMITTAL
SUBJECT: Water & Wastewater
Master Plan - Final Report
Approval for Submittal y:
City Manager
AGENDA NO. 9V -b19
Dept. of Origin Utilities /'
Utilities Director �Z-
Date Submitted: 8/03/94
For Agenda Of. 8/10/94
Exhibits: - Water & Wastewater
Master Plan - Final Report
by Hartman & Associates
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: N/A BUDGETED: N/A REQUIRED: N/A
SUMMARY
The final report of the City's Water and Wastewater Master Plan has been completed
by Hartman & Associates, Inc., the City's water and wastewater consultants.
Recommendations have been made concerning the improvements to be made as well
as expansion of the water and wastewater systems over the next 10 years. Section 8,
9, and 10 provide the specific details as well as a chronological schedule of projects.
Hal Schmidt, Vice President, and Gary Revoir, Project Manager, plan to attend the
August 10th Council Meeting to make the final presentation and respond to questions
posed by the Council and general public.
RECOMMENDED ACTION
It is recommended that Council approve the Master Water and Wastewater Plan
subject to any revisions or modifications which may be adopted by Council.
107
City of Sebastian
1225 MAIN STREET ri SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
AGENDA
SEBASTIAN CITY COUNCIL.
REGULAR MEETING
WEDNESDAY, AUGUST 10, 1994 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL PROPOSED ORDINANCES AND INFORMATION ON ITEMS
BELOW MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK,
CITY HALL, 1225 MAIN STREET, SEBASTIAN, FLORIDA.
Individuals shall address the City Council with respect to agenda items immediately
prior to deliberation of the item by the City Council if they have signed the sign-up
sheet provided prior to the meeting - limit of ten minutes per speaker (R -93-I9)
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - Reverend Donald E. Swope - First
Presbyterian Church
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS) -
Items not on the written agenda may be added only
upon unanimous consent of the Council members present
(Resolution No. R-93-19).
6. PROCLAMATIONS AND/OR ANNOUNCEMENTS
7. PUBLIC HEARING, FINAL ACTION - None
S. INTRODUCTION OF NEW BUSINESS BY THE PUBLIC
Otherwise on the Agenda - By Resolution No.
Limit of Ten Minutes for Each Speaker)
9. CONSENT AGENDA
(Which is Not
R-93-19
A11 items on the consent agenda are considered to be
routine and will be enacted by one motion. There
will be no separate discussion of consent agenda
items unless a member of City Council so requests; in
which event, the item will be removed and acted upon
separately.
PGS 1-14 A. Approval of Minutes - 7/27/94 Regular Meeting,
8/3/94 Budget Workshop
94.178 B. RESOLUTION NO. R-94-41 - City Attorney - Clifton
PGS 15-22 McClelland Legal Services Agreement (City Clerk
Transmittal dated 8/1/94, R-94-41, Agreement)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PERTAINING TO THE EMPLOYMENT OF A
CITY ATTORNEY; AUTHORIZING THE MAYOR, ON BEHALF OF
THE CITY COUNCIL, TO ENTER INTO A LEGAL SERVICES
AGREEMENT WITH CLIFTON A. MCCLELLAND, JR., OF POTTER,
MCCLELLAND, MARKS & HEALY, P.A., FOR THE PURPOSE OF
PROVIDING LEGAL REPRESENTATION TO THE CITY; PROVIDING
FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN
CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
94.158 C. Engage Hoyman, Dobson & Co. for 1993/1994 Fiscal
PGS 23-31 Year Audit - Not to Exceed $36,545.00 - Finance
Staff to Prepare Schedules (Finance Transmittal
dated 8/4/94, Letter of Engagement)
94.203 D. Bid Award - Contract Mowing - Utility Sites -
PGS 33-34 Vero Property Management, Inc. - $14,985.00 -
Reject All Bids for Airport and Public Works
Mowing and Authorize City Manager to Hire or
Promote In -House Three Persons Effective 10/1/94
(City Manager Transmittal dated 8/3/94, Bid
Tabulation, Specs On File in City Clerk's Office)
94.204/ E. Interagency Agreement - Department of Corrections
92.275 and City of Sebastian - Inmate Labor Force
PGS 35-39 Workers (Engineering Transmittal dated 8/5/94,
Agreement)
—'P) eA
94.132 F. Bid Award - Police Station Air Quality
PGS 41-50 Modifications - Merritt Island Air & Heat, Inc. -
$43,746.00 (Director of Community Development
Transmittal dated 8/4/94, Bid Tabulation, Bid
Specs)
94.205 G. L.I. Tree Service - Specimen Tree Removal Request
PGS 51-53 - Lot 35, Block 493, Unit 15, Sebastian Highlands
- One 21" Pine (Director of Community Development
Transmittal dated 7/27/94, Application and Survey)
94.206 H. Ameron Homes - Specimen Tree Removal Request -
PGS 55-57 Lot 18, Block 460, Unit 17, Sebastian Highlands -
one 24" Pine (Director of Community Development
Transmittal dated 8/3/94, Application and Survey)
94.207 I. Fraternal Order of Police - Request Use of
PGS 59-61 Riverview Park North - Annual Carnival - 10/10/94
through 10/16/94 - Staff Conditions (Director of
Community Development Transmittal dated 8/3/94,
Scarpa Letter dated 7/6/94)
10. PRESENTATIONS
94.019 A. Hartman and Associates, Inc. - Water and
PG 63 Wastewater Master Plan - Final Report (Utilities
Director Transmittal dated 8/3/94, Plan Under
Separate Cover)
11. COMMITTEE REPORTS/RECOMMENDATIONS
12. OLD BUSINESS
94.181 A. RESOLUTION NO. R-94-40 - Blue Cross/Blue Shield
PGS 65-69 Health Insurance (City Manager Transmittal dated
7/21/94, R-94-40, Contract Application)
TABLED AT 7/27/94 REGULAR MEETING
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, PROVIDING FOR PARTICIPATION IN BLUE
CROSS/BLUE SHIELD HEALTH INSURANCE BENEFITS;
AUTHORIZING THE CITY MANAGER TO SIGN, ON BEHALF OF
THE CITY OF SEBASTIAN, THE CONTRACT APPLICATION;
PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF
RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
94.208 B. Brian Barry - Airport Property Lease (City
PGS 71-94 Manager Transmittal dated 8/4/94, Proposed Lease)
3
.f)'kJI/
�3. NEW BUSINESS
94.2099 ` A. Park Place - Nelson Hyatt (No Backup)
14. CITY COUNCIL MATTERS
A. Mayor Arthur Firtion
B. Vice -Mayor Carolyn Corum
C. Mrs. Norma Damp
D. Mr. Robert Freeland
E. Mr. Frank Oberbeck
15. CITY ATTORNEY MATTERS
16. CITY MANAGER MATTERS
17. ADJOURN
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY
COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR
HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH
RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
IS TO BE HEARD. (286.0105 F.S.)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA),
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD
CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS
IN ADVANCE OF THIS MEETING.
4
HARTMAN & ASSOCIATES, INC.
engineers, hydrogeologists, scientists & management consultants
201 EAST PINE STREET • SUITE 1000.ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790
LETTER 9011 R�AA<NESMI d
TO is-��ro•n�.l
WE ARE SENDING YOU ❑ Attached ❑ Under separate cover via
❑ Shop drawings ❑ Prints
❑ Copy of letter ❑ Change order
DATE g 5
9 JOB NO. 7a -02 3. n 7
ATTENTION
�ICi 1 vi��F a 1 • £. .
RE
❑ Plans
❑ —
the following items:
❑ Reports ❑ Specifications
COPIES
DATE
NO.
DESCRIPTION
THESE ARE TRANSMITTED as checked below:
❑ For approval
❑ For your use
❑ As requested
❑ For review and comment
❑ FOR BIDS DUE
REMARKS
❑ Approved as submitted
❑ Approved as noted
❑ Returned for corrections
❑ Resubmit copies for approval
❑ Submit copies for distribution
❑ Return corrected prints
19 ❑ PRINTS RETURNED AFTER LOAN TO US
COPY TO
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 11 FAX (407) 589-5570
MEMORANDUM
DATE June 24, 1994
TO Capital Improvement Project File & Master Plan File
FROM Richard Votapka, Utilities Director R6✓
SUBJECT Sludge Stabilization Requirements at the Sebastian
Highlands Wastewater Treatment Plant
I called Gary Revoir at Hartman & Associates concerning the
sludge stabilization requirements for our wastewater treatment
plant. I was concerned that the City would have to spend
$220,000 for improvements to the sludge digester in order to
upgrade the quality of the sludge. The improvements were
identified in the original engineering report for the Bond
Resolution but because of the associated costs, I wanted to see
if there were alternatives.
Gary said that our plant currently has a Class "C" sludge. By
February, 1995, our sludge must be a Class "B" sludge as required
by the Federal Government Title 40 CFR Part 503. Florida
Administrative Code Chapter 17-640 defines the classes of sludge.
Gary said that we have two options. Basically, the City can
treat the sludge to a greater degree or haul it to Indian River
County to treat. Hauling it to Indian River County would mean
that the City would have to pay both the hauling costs and money
to Indian River County for treatment.
If the City elects to treat the sludge itself, it could do two
(2) things as follows:
1) Treat the sludge with lime by dumping 50 pound bags into
the sludge digester. This involves hauling the bags up
to the top of the plant unless some other method or
mechanical type lifting device can be utilized.
2) Modify the sludge digester to attain the Class "B"
sludge and continue to have J & J Baker to haul the
stabilized sludge to a DEP approved depository.
Gary was to modify the verbiage in the Master Plan regarding the
above and perform a cost benefit analysis for the sake of
comparison.
RBV/avr 11
Q�� 7/704,
wv� lc( S4- ( V -L Lofot�1
f O� -RK IwvrsQra ( Kjr as suw. C15 POss11134
7/Lr/4q
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
MEMORANDUM
DATE July 21, 1994
TO Hartman & Associates Master Water & SewerPlan File
FROM Richard Votapka, Utilities Director 1Z6-v/
SUBJECT Scheduling of Presentation of Completed Plan
Gary Revoir of Hartman & Associates, Inc. called me around
2:30 P.M. yesterday to tell me that the printing and delivery
of the 14 copies of the Master Plans would not materialize by
noon today. Initially, the Master Plan was supposed to be ready
by July 21, 1994, for the July 27 Council Agenda.
In talking with City Manager, Joel Koford on July 20, 1994,
he told me to reschedule the presentation for the Wednesday,
August 10th Council Meeting, since Wednesday, August 10th
would be reserved for the 1994/1995 Budget only.
I called Gary back this morning and let him know. Gary said that
there would be no problem with the new date set for the
presentation.
RBV/avr
CITY OF SEBASTIAN
MUM CF TRANSMITTAL
1225 MAIN STREET
❑ APPROVED AS NOTED
SEBASTIAN, FL 32958
Dsre JULY 8,1994
PHONE (407) 589-5330
ArmmoN: GARY REVOIR
FAX (407) 589-5570
.. .. _.
TO: HARTMAN & ASSOCIATES IN
201 E PINE STREET STE 1000
ORLANDO, FLORIDA 32801
WE ARE SENDING YOU & ATTACHED ❑ UNDER SEPARATE COVER VIA THE FOLLOWING ITEMS:
❑ COPY OF LETTER ❑ COPY OF MEMO ❑ PERMIT APPLICATION ❑ PRINTS
❑ SPECIFICATIONS ❑ CHANGE ORDER ❑ SHOP DRAWINGS ❑ OTHER
COPIES DATE DESCRIPTION
I SECTIONS 8, 9, AND 10 OF MASTER PLAN WITH RE VISIONS
THESE ARE TRANSMITTED AS CHECKED BELOW:
❑ FOR APPROVAL
❑ APPROVED AS SUBMITTED
ffFOR YOUR USE
❑ APPROVED AS NOTED
❑ AS REOUESTED
❑ RETURNED FOR CORRECTIONS
❑ FOR REVIEW AND
COMMENT ❑ OTHER
REMARKS:
COPY TO:
❑ RESUBMIT _ COPIES FOR APPROVAL
❑ SUBMIT_COPIES FOR DISTRIBUTION
❑ RETURN _ CORRECTED PRINTS
SIGNED:8.
IFErLOSURESARENOTAENOTED. =LYNOTLFYVEAT OACE
Post -It" brand fax transmittal memo 7671 #ofpages �
Dept.
PhoneN
f OF
SEBASTIAN
Fe%# Fa■a�7-5E� -S3
b*1' �-39'7U
DF COMMERCIAL ACCOUNTS
JUNE 3,1994
METER READING DATES
ACCT NO.
NAME
05/23
05/04
03/28
03/03
02/04
TOTAL
35
COMMEq-c-A& _ Kc—cow r, -s
(t000's or-
C.kLWQS) 12/21-5/23
51845-5
SEBASTIAN INLET AERIE
1
1
0
0
0
2
3030-1
1220, INC
4
7
8
7
6
32
69736-1
ITALIAN AMERICAN CLUB
18
33
21
20
23
115
58225-0
JAMES HAVENS
0
1
0
1
1
3
63331-0
GUTIERREZ DENTAL FAC.
5
8
6
7
10
36
59239-0
PARADISE HAIR
4
7
5
6
10
32
49522-1
SEB. UPHOLSTERY
0
0
9
0
10
19
70615-2
GEORGE A BARKETT, DDS
0
1
0
1
1
3
12492462-1WISSELLCONSTRUCTION
0
0
0
0
0
0
71919-0
HELEN SHARPE
*170
28
1
2
3
34
55328-2
NU PACK
0
2
1
1
1
5
53908-0
ARNOLDS AIR
3
3
5
4
6
21
73045-0
PINDERS
1
4
2
9
11
27
54138-4
ROBERT GIAMBANCO
7
17
13
13
21
71
61045-3
PETER LA ROSA
0
1
0
1
1
3
61053-1
CUMBERLAND FARMS
11
17
11
11
19
69
60154-1
CUMBERLAND FARMS
0
0
1
1
0
2
61055-1
CUMBERLAND FARMS
0
2
1
2
2
7
12492484-1 PALACE VIDEO
0
2
1
2
2
7
51848-3
TOZZOLO BROS.
0
1
1
1
1
4
69737-0
B W SIMPKINS TRUST
0
0
1
0
0
1
69738-0
B W SIMPKINS TRUST
0
0
0
1
0
1
69739-0
B W SIMPKINS TRUST
0
0
0
0
0
0
69740-2
U D A PALMER
6
5
3
5
6
25
61847-6
JUDITH L. STEVENS
1
2
1
1
3
8
51846-3
JUDITH L. STEVENS
0
0
0
0
1
1
77968-0
BARNETT BANK
1
1
0
1
2
5
4050-1
RITE AID
1
1
2
2
2
8
4000-1
RITE AID
2
3
3
4
2
14
4010-1
FOOD LION
69
90
170
203
151
683
4080-1
TRAVEL GALLERY
1
1
0
1
1
4
4020-1
SEBASTIAN INSURANCE
1
1
1
1
1
5
4090-1
SNIP IT
6
6
7
7
7
33
4060-1
VIDEO EXPRESS
1
1
0
1
1
4
70-1
VIDEO EXPRESS
1
0
0
1
0
2
53482-0
X4
SEBASTIAN ELEMENTARY SCHOOL 73
161
102
89
120
545
19622-1
PELICAN ISLAND ELEM. SC WOOL. 92
159
88
96
126
561
INSTITv-rlowhLTOTAL
309
566
464
502
551
* WATER LEAK (CONSUMPTION NOT ADDED IN TOTALS)
3S COK. ACCOUYtS t Z IuSTITUT1000-t, kCUCs = 37 ACcts ti 7
IZgO TOTAL
ACCtS
HARTMAN & ASSOCIATES, INC.
engineers, hydrogeologists, surveyors & management consultants
SOUTHEAST BANK BUILDING • SUITE 1000.201 EAST PINE STREET • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 8393790
IIEVVIEW @IF
TO MV.
\�
WE ARE SENDING YOU Attached
❑ Shop drawings
❑ Copy of letter
❑ Under separate cover via
j Prints ❑ Plans
❑ Change order ❑
DATE _CJ 1 Is ^ JOB NO. Tj_
ATTENTION
RE:
the following items:
❑ Reports ❑ Specifications
COPIES
DATE
NO.
DESCRIPTION
THESE ARE TRANSMITTED as checked below:
❑ For approval
❑ For your use
❑ As requested
For review and comment
FOR BIDS DUE
REMARKS
❑ Approved as submitted
❑ Approved as noted
❑ Returned for corrections
❑ Resubmit copies for approval
❑ Submit copies for distribution
❑ Return corrected prints
19 ❑ PRINTS RETURNED AFTER LOAN TO US
COPY TO lT J SIGNED
IF ENCLOSURES ARE NOT AS NOTED, K14DLY NOTIFY
���,� � ✓vim, Cti„�
ems. Gly( 6-n)
look /N-16
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CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FL 32958
PHONE (407) 589-5330
FAX (407) 589-5570
TO: Hartman & Associates
Orlando, FL 32801
LETTER OF TI2ANSMI7TAi_
Hartman & Associates
Re: Vickers Grove Subdivision
WE ARE SENDING YOU Lg ATTACHED ❑ UNDER SEPARATE COVER VIA
❑ COPY OF LETTER ❑ COPY OF MEMO ❑ PERMIT APPLICATION
❑ SPECIFICATIONS ❑ CHANGE ORDER ❑ SHOP DRAWINGS
THE FOLLOWING ITEMS:
PRINTS
❑ OTHER
COPIES
DATE
DESCRIPTION
1
11/93
Preliminary Plat for Vicker's Grove Subdivision
1
5/94
Vicker's Grove S/D Conceptual Water & Sewer Plan
1
1/91
Chesser's Gap Shopping Center Site Water and Sewer Plan
THESE ARE TRANSMITTED AS CHECKED BELOW:
❑{�!
�FOR APPROVAL ❑ APPROVED AS SUBMITTED
➢�
IR
FOR YOUR USE ❑ APPROVED AS NOTED
S REOUESTED ❑ RETURNED FOR CORRECTIONS
�
FOR REVIEW AND COMMENT ❑ OTHER
REMARKS:
COPY TO:
❑ RESUBMIT _ COPIES FOR APPROVAL
❑ SUBMIT_COPIES FOR DISTRIBUTION
❑ RETURN _ CORRECTED PRINTS
SIGNED: /-� I/ c.t
IF EACWSUREEARE AEJTASAWTa MWLYAVTIFYUSATCUM
CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FL 32958
PHONE (407) 589-5330
FAX (407) 589-5570
TO: Hartman & Associates
801 East Pine Street Suite 1000
Orlando, FL 32801
L TIM of MANS/4MAL
nw� Mav 9. 1994
ArwroN: Clary Reylor
Hartman & Associates
Re: May 4. 1994 City Council Workshop Meef m
WE ARE SENDING YOU ❑ ATTACHED ❑ UNDER SEPARATE COVER VIA
THE FOLLOWING ITEMS:
❑ COPY OF LETTER ❑ COPY OF MEMO ❑ PERMIT APPLICATION ❑ PRINTS
❑ SPECIFICATIONS ❑ CHANGE ORDER ❑ SHOP DRAWINGS ❑ OTHER
THESE ARE TRANSMITTED AS CHECKED BELOW:
❑ FOR APPROVAL ❑ APPROVED AS SUBMITTED
4SLFOR YOUR USE ❑ APPROVED AS NOTED
❑ AS REOUESTED ❑ RETURNED FOR CORRECTIONS
❑ FOR REVIEW AND COMMENT ❑ OTHER
REMARKS: iia �y
of K4 4 .
COPY TO:
❑ RESUBMIT _ COPIES FOR APPROVAL
❑ SUBMIT_COPIES FOR DISTRIBUTION
❑ RETURN _ CORRECTED PRINTS
tiw.y w a %i- 0� ce p,3 e'c- *. K444 i Ove k
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HARTMAN & ASSOCIATES, INC.
engineers, hydrogeologists, surveyors & management consultants
201 EAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790
LETTER OF TRANSMITTAL
i
WE ARE SENDING YOU ❑ Attached ❑ Under separate cover via
❑ Shop drawings ❑ Prints
❑ Copy of letter ❑ Change order
DATE �b JOB No
_o2.3.Q'i
ATTENTION -
RE
the following items:
❑ Plans ❑ Reports ❑ Specifications
C
COPIES
DATE
NO.
DESCRIPTION
vJcZtne2�' w -A
PIWti
THESE ARE TRANSMITTED as checked below:
❑ For approval
❑ For your use
❑ As requested
❑ For review and comment
❑ FOR BIDS DUE
REMARKS
❑ Approved as submitted
❑ Approved as noted
❑ Returned for corrections
11
❑ Resubmit copies for approval
❑ Submit copies for distribution
❑ Return corrected prints
19 ❑ PRINTS RETURNED AFTER LOAN TO US
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CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FL 32958
PHONE (407) 589-5330
FAX (407) 589-5570
TO:
201 E PINE STREET, STE 1000
ORLANDO, FLORIDA 32801
WE ARE SENDING YOU
❑ COPY OF LETTE
❑ SPECIFICATION
tk-TYM OF 7RANSAMAL
Dare MARCH 24 1994
ATTACHED ❑ UNDER SEPARATE COVER VIA
R
El COPY OF MEMO El PERMIT APPLICATION
S ❑ CHANGE ORDER ❑ SHOP DRAWINGS
THE FOLLOWING ITEMS:
❑ PRINTS
❑ OTHER
COPIES
DATE
DESCRIPTION
1
JULY 1992
PBSJ - SEBASTIAN HIGHLANDS WATER TREATMENT PLANT
TRIHALOMETHENE ASSESSMENT AND CONCEPTUAL PLAN
2
11"x1T' COPIES OF SURVEY SHOWING THE LOCATION OF PAVEMENT
WITHIN THE RIGHT-OF-WAY OF STRATTON AVENUE, NOW KNOWN
AS BARBER STREET
1
3/17/94
RESULTS OF MONITORING WELL SAMPLES FOR FILBERT ST. WT?
14/21/93
ENV. CHEMISTRY ANALYSIS REPORT ON THM'S FOR SEB.HIGHLANDS
15/15/92
ENV. CHEMISTRY ANALYSIS REPORT ON THM'S FOR SEB.HIGHLANDS
THESE ARE TRANSMITTED AS CHECKED BELOW:
❑ FOR APPROVAL ❑ APPROVED AS SUBMITTED
❑ FOR YOUR USE ❑ APPROVED AS NOTED
❑ AS REOUESTED ❑ RETURNED FOR CORRECTIONS
❑ FOR REVIEW AND COMMENT ❑ OTHER
❑ RESUBMIT COPIES FOR APPROVAL
❑ SUBMIT COPIES FOR DISTRIBUTION
❑ RETURN _ CORRECTED PRINTS
REMARKS: PLEASE RETURN THE 4/21/93 AND 5/15/92 ENV CHEMISTRY ANALYSIS REPORT
ON THM'S AND THE PBSJ-SEBASTIAN HIGHLANDS WATER TREATMENT PLANT TRIHALOMETHANE
ASSESSMENT AND CONCEPTUAL PLAN.
COPY TO: SIGNED: /-c e V
STRATTON AVENUE
G -G
STA 34t 83.39
14.30 13
snv I N89"2844 -W
ENVIROMETRICS, INC.
683 S.W. 27th Avenue Vero Beach, F1. 32968
(407) 562-1968
March 17, 1994
TO: Sebastian Utilities
170 Filbert St.
Sebastian, F1. 32958
Sample Identification:
Sample Location:
Sample Type:
Sampled By:
Sample Date:
Sample Received:
Lab Log:
HRS ID 83214 & E83154
Monitoring Wells
Indian River County
Grab
Skip Cruce
2/10/94 1400
2/10/94 1535
9401739-9401745
col/100 mis
Parameters
Method #
MW 4
MW 5
MW 6
Date Analyzed
Date
Parameters
Method #
MW 1
MW 2
MW 2D
MW 3
Analyzed
Total P
365.3
0.14
0.15
0.35
0.44
2/16
NO3-NO2-N
353.2
4.6
0.33
0.12
0.11
2/15
TDS, 180 c
160.1
278
274
278
254
2/17
Chloride, Cl
SM4500CLB
85
87
84
59
2/23
Turbidity, NTU
180.1
3.1
1.4
20
16
2/11
Fecal Coliform,
SM9222D
Lt 1
Lt 1
Lt 1
Lt 1
2/10
col/100 mis
Parameters
Method #
MW 4
MW 5
MW 6
Date Analyzed
Total P
365.3
0.39
2.3
0.83
2/16
NO3-NO2-N
353.2
Lt 0.03
Lt 0.03
7.5
2/15
TDS, 180 c
160.1
276
436
464
2/17
Chloride, Cl
SM4500CLB
77
91
86
2/23
Turbidity, NTU
180.1
1.6
144
1.9
2/11
Fecal Coliform,
SM9222D
Lt 1
Lt 4
Lt 1
2/10
col/100 mis
Parameters expressed as mg/l except as noted.
Respectf ly Subditted,�
Graces Treadway, Chemisit
re
Ref.:"Std. Methods for the Examination of Water & Wastewater."
17th ed.
"EPA Methods for the Chemical Analysis of Water Waste."
March 1979
% 41 0 f t7 Y.an C.
STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABUTATIVE SERVICES
HRS • INDIAN RIVER COUNTY PUBLIC HEALTH UNIT
ENVIRONMENTAL HEALTt TELEPHONE (407) 7788321
1900 27TH STREET SUN1:oM 240-6321
V ERC BEACH. FL 32960 FAf 778-6303
March 30, 1992
Ms. Janine Morris
U. S. Environmental Protection Agency
345 Courtland Street, N. E.
Atlanta, GA 30365
RE: General Development Utilities
FL DER ID # 3311136
Sebastian Highlands
Sebastian, FL
Dear Ms. Morris:
In reference to your request, I have enclosed copies of
laboratory results regarding total trihalomethane analysis
for the above referenced facility. Our initial investi-
gation was conducted on October 26, 1990 which consisted of
collecting two (2) samples, one inside a residence (950 Beach
Lane) and one outside the residence. Subsequent collection
and sampling of the water system at other locations was
conducted on March 29, 1991 and October 22, 1991.
If you have any questions or we can be of further assistance,
please feel free to contact me.
SiVe`r ly,
j R. Schuessler
Env. Health Director
cc: Paul Morrison, FL Dept. of Env. Reg., Central District
LAWTON CHILES. GOVERNOR
3,3 1 `k. \
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CITY OF SEBASTIAN
UTILITIES DEPARTMENT
DATE: August 17, 1993 TIME:
[ ] CONFERENCE WITH
[x] TELEPHONE CONFERENCE WITH John Ten Eyck of the City of Vero
Beach Water Department
SUBJECT: Ammoniation
Cost approximately $3,000 to $5,000 for a 3.3 M gal/day. The City
installed it themselves ten years ago. The City used a vacuum
system similar to a chlorination system. They used schedule 80 PVC
pipe.
They formed a slab and poured it. The City leased a large
horizontal ammonia tank for $1.00/year from an ammonia company.
They installed two (2) ammoniators and one back up. Vero did the
piping themselves. No electrical work is involved.
The ammonia is injected after the chlorine and before the filters.
Contact Kurt Smith, Chlorinators Service in Melbourne, 1-800-824-
4139 and Dave Thomas, Bower Ammonia, 1-800-NH3-NACO.
Superintendent of Water Production, Russ Bradley (770-6505)
ORIGINATE
COPY TO:
Rema/tentyeh
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 C1 FAX (407) 589-5570
SUBJECT: ) Agenda No.
Water and Wastewater Master ) Dept. of Origin Utilities
Plan - 60% Draft Review
Utilities Director Vc�� acs
Date Submitted: April 25, 1994
Approval for Submittal By: ) For Agenda Of: May 4, 1994
rJ )
City Manager: ) Exhibits: Water and Wastewater
Master Plan - 60% Draft as
Prepared by Hartman & Associates
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: N/A BUDGETED: N/A REQUIRED: N/A
SUMMARY STATEMENT
Hartman & Associates, Inc. has reached the 60% stage of
completion of the City's Water and Wastewater Master Plan. At this
stage, it was deemed appropriate for the Plan to be presented to
Council for review and comment. Basically, the 60% draft provides
information on the existing water and wastewater systems; the
regulatory requirements; population, water demand and wastewater
flow projections; and modelling results. Before Hartman &
Associates moves into the third stage of the plan, Council will
have the opportunity to ask pertinent questions about the systems
in general and provide input as to future expansion of the system.
The various expansion programs for the treatment plants, water
distribution and sewage collection systems will be formulated in
the third stage.
Council will also have the opportunity to review the Plan at
the 90% draft. Both Hal Schmidt, Project Administrator, and Gary
Revoir, Project Manager, plan to attend the May 4 Council Meeting
to make a presentation and address questions Council and the public
will have.
RECOMMENDED ACTION
This 60% draft is provided for information, review, and
comment. It is for discussion purposes at the workshop meeting
only. No Council action is necessary at this time.
027
City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570
H
JMJRANDUM
DATE: April 11,
1994
TO: Kay O'Halloran, City Clerk
FROM: Richard B. Votapka, Utilities Director zs✓
SUBJECT: Council Review of Water and Wastewater Master Plan at 60%
Completion and Meeting with the St. Johns River Water
Management District
City Manager, Joel Koford, requested me to have you schedule the
review of the Water and Wastewater Master Plan as prepared by
Hartman & Associates, Inc. on the April 27, 1994, Council Meeting
agenda. This will be the 60% completion draft report only.
I have contacted Gary Revoir at Hartman & Associates and requested
that he furnish the City with ten (10) copies of the 60% Draft
Report on April 18 for early distribution to the Council members.
Five copies will be for the Council, one will be for the City
Manager, and two are for me. One I will keep, the other I will
mark up for Hartman & Associates. The City Manager wanted one for
the City Attorney. One will be for the general public. If you
think we need more copies, let me know.
On Monday, April 18 at 10:00 a.m., Bruce LaFrenz of Hartman &
Associates will be meeting with the St. Johns River Water
Management District in regard to filing the application for the
Consumptive Use Permit for the Filbert Street wells. Since you
informed me that Mayor Firtion expressed a desire to be present at
meetings I had with Hartman & Associates, I request that you ask
the Mayor if he would like to join City Manager Joel Koford and
myself in attending the April 18th meeting.
N o-k.s
f4- re pw
Wt wui i -3 d d }. %-„{ cod .� t4- � (,o J cf-
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RgV 41n) 14
City of Sebastian
1225 MAIN STREET n SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
SUBJECT:
Water and Wastewater Master
Plan - 60% Draft Review
Approval for Submittal By:
City Manager:
Agenda No.
Dept. of Origin Utilities
Utilities Director -�E' 6 vPt�P'
Date Submitted: April 25, 1994
For Agenda Of: May 4, 1994
Exhibits: Water and Wastewater
Master Plan - 60% Draft as
prepared by Hartman & Associates
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: N/A BUDGETED: N/A REQUIRED: N/A
SUMMARY STATEMENT
Hartman & Associates, Inc. has reached the 60% stage of
completion of the City's Water and Wastewater Master Plan. At this
stage, it was deemed appropriate for the Plan to be presented to
Council for review and comment. Basically, the 60% draft provides
information on the existing water and wastewater systems; the
regulatory requirements; population, water demand and wastewater
flow projections; and modelling results. Before Hartman &
Associates moves into the third stage of the plan, Council will
have the opportunity to ask pertinent questions about the systems
in general and provide input as to future expansion of the system.
The various expansion programs for the treatment plants, water
distribution and sewage collection systems will be formulated in
the third stage.
Council will also have the opportunity to review the Plan at
the 90% draft. Both Hal Schmidt, Project Administrator, and Gary
Revoir, Project Manager, plan to attend the May 4 Council Meeting
to make a presentation and address questions Council and the public
will have.
RECOMMENDED ACTION
This 60% draft is provided for information, review, and
comment. It is for discussion purposes at the workshop meeting
only. No Council action is necessary at this time.
City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570
r J -K '`/ R S` IN J J P1
DATE: March 21, 1994
TO:
Marilyn
Swichkow, Finance Director
FROM:
Richard
B. Votapka, Utilities Director
�B
SUBJECT: Payment for Water and Sewer Master Plan, Hartman &
Associates, Project No. 92-023.07
As a result of our March 16, 1994 meetin.g with City Manager Joel
Koford, Hal Schmidt of Hartman and Associates decided to withdraw
his Invoice No. 1, dated February 2, 1994, in the amount of
$6,345.54. He will, in turn, submit an invoice to the City at 60%
completion of the Master Plan for all of the work done up to and
including that time.
November
TOTAL PLATTED AND UNPLATTED LOTS WITHIN THE CITY OF SEBASTIAN
Total Number of Lots 14,170
Total Improved Lots 5,022
Total Unimproved Lots 9,148
The numbers above include the following:
LOTS WITHIN THE U.S. 1/INDIAN RIVER DRIVE CORRIDOR
Total Number of Lots
Total Unimproved Lots
Total Existing Structures
(includes 2 timeshare resorts,
trailer parks)
183
64
119
one shopping center and three
LOTS WITHIN UNITS 1 - 17 OF THE SEBASTIAN HIGHLANDS
Total Number of Lots 12,975
Total Improved Lots 4,578
Total Unimproved Lots 8,397
LOTS NORTH OF COUNTY ROAD 512
Total
Number of Lots North
of County Road 512
3,875
Total
Improved Lots North
of County Road 512
1,776
Total
Unimproved Lots North
of County Road 512
2,099
HARTMAN & ASSOCIATES, INC.
201 EAST PINE STREET - SUITE 1000 - ORLANDO, FL 32801
TELEPHONE (407) 839-3955 - FAX (407) 839-3790
j�10^CE; �� Inl�eM� ora O NAY n -S 10 -TKckP,(
6S Invoice number
March 2, 1994
HE W 11.1. S eNm us r,u 1uvo� cE 7o Page number 1
W N'rc L Mwffi2 � SV1kYL KM p,,A A7 6elo CO. PLFT, w
City of Sebastian L \/C:Yvae.
1225 Main Street 312,01`j4-'
Sebastian, Florida 32958
Attn.: Mrs Marilyn Swichkow
Invoice for Professional Services - 1/27/94 through 2/23/94
HAI Project No. 92-023.07
City of Sebastian Water and Wastewater Master Plan
A. TECHNICAL SERVICES
Partners/Principal
Division Manager
Engineer V
Engineer III
Engineer I/II
Engineering Designer III
Engineering Technician III
Engineering Technician II
Engineering Technician I
Reproduction/Courier Support
Word Processor
B. OTHER DIRECT COST
Hours Rate
36.50 108.00
2.00 85.671
42.00 54.675
76.00 37.047
4.00 19.44
8.00 27.00
42.50 45.225
2.50 34.695
62.50 35.91
8.00 27.00
32.00 16.20
4.50 17.55
2.50 20.25
1.00 20.52
10.00 28.35
5.50 29.16
.50 29.97
Subtotal 340.00
�1 �z--
DO NM- Ph`(
w'Z 11J Fb .
O WL.l
INCL'elLe-ID To OAT -
2
Travel
coo
Reproduction
In -House Reproduction(Xerox) 2,050 Copies @
Fund s:: 442
�V
Acct. 4 _516
Objec'
Amt.:
V�
Date:
ONAM
Initial: -_. _
M®
a�
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INCL'elLe-ID To OAT -
2
coo
rn
n
0
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CO
Amount
3,942.00
171.34
2,296.35
2,815.57
77.76
216.00
1,922.06
86.74
2,244.38
216.00
518.40
78.98
50.63
20.52
283.50
160.38
14.99
15,115.60
Amount
4.50
75.38
10 205.00
Subtotal 284.88
HARTMAN & ASSOCIATES, INC.
201 EAST PINE STREET - SOITE 1000 - ORLAN00, FL :121101
TELEPRONE (407) 839-39Ga - FAX (407) 030-3700
Invoice number 2
March 2, 1994
Page number 2
HAI Project No. 92-023.07
C. SUBCONSULTANTS Cost Amount
----------------- -------- -----__---
Engineering & Land Systems,Inc 200.00 200.00
Subtotal 200.00
AMOUNT DUE THIS INVOICE 15,600.48
xxxxxxxxxxx
Project Summary
Fee 59,247.74
Invoiced To -Date 21,946.02
Fee Remaining 37,301.72
Please remit to Hartman & Associates, Inc. at 201 E. Pine Street,
Suite 1000, Orlando, Florida 32801.
James E. Christopher, P.E.
Hartman & Associates, Inc.
nnnn
HARTMAN & ASSOCIATES, INC.
201 EAST PINE STREET - SUITE 1000 - ORLANDO, FL 32H01
TELEPHONE (407) 839-3955 - FAX (407) 839-3790
ATTACHNIENT "A"
Description of Work for 92-023.07
The work conducted during this billing period included preparation of the first five (5)
sections of the Master Plan, which made up the 30 -percent submittal. However, some
pertinent information regarding the City's water and wastewater facilities was not
available at the time of printing. Therefore, during the review meeting with the City
staff the data that was lacking was requested at this meeting. The data that was missing
and requested from the City included lift station data, miscellaneous operating data
relative to the City's water and wastewater facilities. Additional meetings with the City
staff regarding the Water and Wastewater Master Plan were conducted at the City's
office and HAI's office relative to the project. The first five (5) sections of the Master
Plan was on schedule on February 18, 1994, and a subsequent review meeting with the
City staff was conducted on February 24, 1994. The first five (5) sections of the report
that was submitted to the City are currently being revised based on additional data
received from the City, and the hydraulic computer models on the City's water
distribution and wastewater collection and transmission systems are currently
underway. The 60 -percent submittal of the Master Plan will be submitted to the City on
April 4, 1994, and a review meeting relative to the 60 -percent submittal has been
scheduled with the City's staff on April 15, 1994.
WHES/at/M-4/9202307.Des
,50 1994 JANE.`
TOLL PAID
I
FLORIDA D.O.T.
EASTERS
DELT TWO
92-0Z3'o1
. NJ 'aq(,JAN24
TOL, PMD
FLORIDA D.O.T.
' N
Q2-OZ3.0Z
$
TOLL PAID -
FLORIDA D.O.T.
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F1.0RlD
j BELTWAY
KOLL. i
-�OaSilain
S I `� � lS� "15
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CCI SI,00 . I994JAN 24
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FLORIDA D.O.T.
BEE LIVE v I
EXPRESSWAY
SOcyxsfi.(oLv%L
Si�'e �1lSi_Is
� 4 �%
_ Triangle
Reprographics, Inc.
417 W. Gore Street • Orlando, FL 32806 • (407) 843-1492
s HAR19
0
L HARTMAN AND
ASSOCIATES, I
° 201 EAST PINE STREET
T SUITE 1000
° ORLANDO, FL
32801
JOSIP.O. NUMBER
SHIP DATE -SALESPERSON TERMS
0
Mill 123 434 30 IA04
STOCK NO. ..
DESCflIPTION ORDERED
XCC-11 11X17 COLOR LASER COPY
COLOR CORRECTED 1ST COPY
XCC-1111X17 COLOR LASER COPY
COLOR CORRECTED 1ST COPY
X B SHACOH SAME SIZE — BOND
# ORIG: 1 # COPIES: 2 TOTAL:2 SZ:2
DATE 01 2t94
PAGE NO.
IIIH SAME
I HARTMAN AND ASSOCIATES, I
P 201 EAST PINE STREET
T SUITE 1000
ORLANDO, FL 32801
TAX CODE DQC.N0. '"FREIGHT
1.0 1.0 .0 EA 2.000 EA
13.0 13.0 .0 EA 2.000 EA
12.00 12.0 .0 SF .500 SF
X 36
,&I
EXTENSION
2.00
26.00
6.00
L TAX FREIGHT TOTAL DUE
:A 15% handling charge will be meds an returns and exchanges except those due to our error. Special MISCELLANEOUS
rchaser
ees to
l costs Of
.a esonableI Order supply ltems may not be returned. The attomeys fee. Past due accounts subject Lora service charge ge of 15%peri monthon ding
E!T00 00 2.04 .00 36.04
IDEL BY RECD BY -
IIY V V 1\.G
Triangle
Reprographics, Inc.
417 W. Gore Street a Orlando, FL 32806 • (407) 843-1492
INVOICE NO.
013022 "
DATE
01/28/94
PAGE NO.
1.
o.
HAR19
H
SAME
L
D
HARTMAN AND ASSOCIATES, I
I
HARTMAN AND ASSOCIATES I
•SHIP VIA
201 EAST PINE STREET
P
201 EAST PINE STREET
T
SUITE 1000
r
SUITE 1000
o
ORLANDO, FL 32801
o
ORLANDO, FL 32801
STOCK NO.
DESCRIPTION
ORDERED
SHIPPED
UO .O. NUMBER
SHIP DATE
SALESPERSON
TERMS
TAX CODE
DOC. NO,
WM
FREIGHT
•SHIP VIA
92-023.07
01/28/94
-_
30 JACK LANCE
NET 30 DAYS
FL
D10614
01
PREPAID
PU RL
STOCK NO.
DESCRIPTION
ORDERED
SHIPPED
BACK ORDER
U/M
PRICE
PER EXTENSION
XCC-08
8.5X11 COLOR LASER COPY
COLOR CORR. 1ST COPY
4.0
4.0
.0
EA
.980
EA 3.92
XCC-08A
8.5X11 COLOR LASER COPY
ADDITIONAL COPIES
8.0
8.0
.0
EA
.980
EA 7.84
DAN
EJAN 31 1994
A 15% handling charge will be made on returns and exchanges except those due to our error. SpecialSUB
Order supply items may not be returned. The purcha6w agrees to pay all costs of collection including
TOTAL
MISCELLANEOUS
TAX
FREIGHT
TOTAL DUE
a reasonable attorneys fee. Past due accounts subject to a service charge of 1.5% per month.
1 1.76
00
.71
.00
12.47
DEL BY RECD BY
PHOTO AMERICA
a-� Custom Quality At A Fair Price
Wend WIN706 N. Orlando Avenue
o a TER PARK, FLORIDA 32789
(407) 647-1746
INVOICE
56223
QUANTITY,DESCRIPTION„�,
S LESPERSON
CUSTOMER NO.
TERMS
QUANTITY,DESCRIPTION„�,
'.:
,.. UNIT PRICE
AMOUNT,;p
2 -5V?l
ORIGINAL 0 TH.V
modcr�i� �xc,c�ov,w.mni.mammoxEiour�,aonzaaeo
INVOICE FOR PROFESSIONAL SERVICES
Please Remit to:
ENGINEERING & LAND SYSTEMS,
1435 Howell Branch Road, Suite G
Winter Park, Fl. 32789 (407) 628-4480
Hartman & Associates, Inc.
201 East Pine Street, Suite 1000
Orlando, FL 32801
ATTN: Mr. Casey Nelson
FEB 16 19%
uuL_ `. L_=JL u L�U)
448 _Polk .& Indian -River -Double Line Maps Feb. 16, 199=
None
None
Feb. 16, 1994
Professional services consisting of the translation of
double line Quadrangle CADD maps from U.S. Census Bureau's
TIGER/Line files to AutoCAD DWG format for Orange County,
Florida.
As ordered by telephone and authorized by Mr. Casey Nelson
on Feb 4, 1994.
Single line to Double Line Upgrade
for Polk County
Single line to Double Line Upgrade
for Indian River County
INVOICE TOTAL:
$ 200.00
$ 200.00
$ 400.00
WtV"
GARY B. FREsR t
CRARLRs IAN NASH
VWCENT G. TORPY, JR. i
RICHARD E. TORPY
GREODRY S. HANSSN f
J. PATRICK ANDERSON
LAURA L. ANDERSON
CHARLRs A. ScIHLLwcRR
STEPHEN P. HEUSTON
Wi. AM A. GRIRR
OR COUNSEL
CRIS BATES F10STSR
OF COUNSEL
FRESE, NASH & ToRPy, P.A.
ATTORNEYS AT LAW
January 11, 1994
VIA FACSIMILE 589-5570 AND HAND DELIVERY
Richard B. Votapka, P.E.
Utilities Director
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Re: Utility Department Matters
Proposed Contract for Utility Master Plan
with Hartman & Associates
Our File No. 93-9659
Dear Richard:
930 S. HARBOR CITY BLVD.
SUITE 505
MRLBOURNE, FLORMA32901
(407) 9843300
FAX (407) 951-3741
TB -ARD CERTIFIED IN TAXATION
BOARD CERTIFIED IN WILLS.
TRUSTS & ESTATES
*BOARD CERTIFIED IN CWm TRIAL. LAW
Due to the fact that I was unable to reach you by telephone
earlier today, I have enclosed with this letter the proposed
Attachment A General Provisions to the proposed contract you
received from Hartman & Associates for the Utilities Master Plan
which have my comments noted thereon. I would recommend that you
contact an authorized representative of Hartman & Associates to
confirm that they will allow the changes to be made to Sections 5
and 7 as noted in the enclosed document.
Sincerely yours,
FRESE, SH & TORPY, P.A.
Ch les Ian Nash
City Attorney
CIN/lpp
Enclosure as stated
HARTMAN & ASSOCIATES, INC.
PRINCIPALS:
engineers, hydrogeologists, surveyors & management consultants James E. ChruamPha RE,
Charles W. Drake, RG.
GcNd C. Hanman, P.E.
Mark I. Luke. RLS.
January 17, 1993 HAI #92-023.0 mId Erk HE
. Schmidt.Jrr.., HE
ASStJC1AM
Konen J. Ori, M.B.A.
William D. Musser, P.E.
Scott C Quinlan, P.F..
Mr. Richard B, Votapka, P.E. T Gthy A. Hochuli, P.E.
Utilities Director
City of Sebastian
Post Office Box 780127
Sebastian, Florida 32978-0127
Re: City of Sebastian - Water & Wastewater Master Plan
Dear Mr. Votapka:
To assist you in managing and scheduling this project, Hartman and Associates, Inc. (HAI) has
developed a preliminary project schedule for the City of Sebastian's Water and Wastewater
Master Plan. Attached is a copy of this schedule for your review and comments. Please note
on the attached schedule the proposed project task submittal and meeting dates.
HAI proposes to deliver draft submittals of the Master Plan to the City in order to allow the
City staff to continually review the document during the entire development of the report.
HAI will continually keep the City staff informed as to the assumptions used to develop many
of the key programs for the water and wastewater systems.
If you have any questions regarding the proposed schedule or project tasks for this project,
please advise.
Very Truly Yours,
Hartman & Associates, C.
Gary 3,
Project
GJR/pt/C-12/Votepka.gjr
CC: Harold E. Schmidt Jr., HAI
201 EAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790
ORLANDO FORT MYERS JACKSONVILLE TALLAHASSEE
CITY OF SEBASTIAN
WATER & WASTEWATER MASTER PLAN
PRELIlVIINARY PROJECT SCHEDULE
Task Description
Date
Information and Data Request
January
18 1994
Collect and review all available data
January
18-21 1994
Site visits WWTP etc.
January
24 1994
Develov BackRround Section
January
24 -February 17 1994
Develop Existing Conditions - Water System
January
24 -February 17 1994
Develop Existing Conditions - Wastewater System
Januar
24 -February 17, 1994
30% Draft Submittal to City
February
18, 1994
30% Review Meeting with City
February
25 1994
Develop Regulatory Considerations
February
28 -April 3, 1994
Develop Future Conditions
February
28 -April 3 1994
Develop Hydraulic Analysis - Water System
February
28 -April 3, 1994
Develop Hydraulic Analysis - Wastewater System
February
28 -April 3, 1994
60% Draft Submittal to City
Aril 4,
1994
60% Review Meeting with City
Aril 15, 1994
Develop Capital Improvement Program - Water System
Aril 18 -May 12 1994
Develop Capital Improvement Program - Wastewater System
Aril 18 -May 12, 1994
Develop Financial Program Section
Aril 18 -May 12, 1994
90% Draft Submittal to City
May 13,
1994
90% Review Meeting with City
May 23
1994
Incorporate Final Comments
May 26 -June 1 1994
100% Final Submittal to City
June 3
1994
GJR/pt/C-12/Votp-sch.gjr
HAI #92-023.07 011794
CITY OF SEBASTLA
1225 NGUN STREET
SEBASTIAlNt, FL 32958
PHONE (407) 589-5330
FAX (407) 589-5570
TO: _Hartman r ngcnri^toc
801 E Pine Street Ste 10
Orlando, FL 32801
uIrnu Cr TEL"SNMAL
Dwrc 1-18-94
Re: r;tv of Sebastian Master j
WE ARE
SENDING YOU Ez
ATTACHED ❑ UNDER
SEPARATE COVER VIA
1!
THE FOLLOWING ITEMS:
❑
COPY OF LETTER
❑ COPY OF NENO
❑ PERMIT APPLICATION
❑
PRINTS
❑
SPECIFICATIONS
❑ CHANGE ORDER
❑ SHOP DRAWINGS
❑
OTHER
COPIES
DATE DESCRIPTION
1
(Sebastian Hi hlands Misc, Lotsl& Tracts as
1!
19/91 Engineering Science, Inc. Report or, ate
u o f existin dis osal
capacity at the Sebastian Highlands WWTP
1
1/94 Cit of Sebastian/Sebastian Lakes Wate
Acrreementl
THESE ARE TRANSMITTED AS CHECKED 3ELOW:
❑ FOR APPROVAL ❑ APPROVED AS SUBMITTED ❑ RESUBMIT _ COPIES FOR APPROVAL
Q FOR YOUR USE CjAPPROVEO AS NOTED ❑ SUBMIT_COPEES FOR DISTRIBUTION
❑ AS REOUESTEO ❑ RETURNED FOR CORRECT'EONS ❑ RETURN _ CORRECTED PRINTS
❑ FOR REVIEW AND COMMENT ❑ OTHER
REMARKS:
CITiI" OF SEBASTLAN
1225 VLAPi I STREET
SEBASTIAN, FL 32958
PHONE (407) 589-5330
F .X (407) 589-3570
TO: Hartman & Associates
801 E Pine St. Ste 1000
Orlando. Fl. 32801
LETWE cF TrASSArTAL
owTE 1/18/94
IATMMON: Hal Schmidt
Rt: ri+jz of Gahaa+ian Masi-er
Wa+ar F. Waa+avatar Plan Data
rnl1ar+inn
WE ARE SENDING YOU ❑ ATTACHED ❑ UNDER SEPARATE COVER VIA THE FOLLOWING ITEMS:
❑ COPY OF LETTER ❑ COPY OF MEMO ❑ PERMIT APPLICATION ❑ PRINTS
❑ SPECIFICATIONS ❑ CHANGE ORDER ❑ SHOP DRAWINGS ❑ OTHER
COPIES DATE I DESCIR=ON
1 1/93 (Indian River Cty Water, Wastewater & Effluent!
Reuse and Disposal Master Plan Vol. 1 & 2 i
N l 1 147-ra..... a..... .e.._ r1_ 11
1
li/ 7i I
- c ansa alai t.t L UL 0CLn1DeJ. !!'J
ISt. �7ohns River Wgter Mgmt District Technical
lira+inn CT 7-1 .-
' 1
I
Apprai$al of Ghh F}gridan Aguifer Producing
t r Tana
L I
li/ 7i I
};A�sor
"Sggftian
Plan':
1I
Signed
es _CQmgrghensive
contract between City of
Sebastian &
1
Signed
Mas4e
contract or Preparation
TT=�_$ Plan
of Brief>na i
THESE ARE TRANSMITTED AS CHEC:<EO 3ELOW:" _ —
❑ FOR APPROVAL Q APPROVED AS SUBMITTEO ❑ RESUBMIT _ COPIES FOR APPROVAL
® FOR YOUR USE ❑ APPROVED AS MOTEO ❑ SUBMIT COPIES FOR OISTRI8UTION
❑ASREDUESTEO ❑ RETURNEO FOR CORRECTIONS ❑ RETURN _ CORRECTED MINTS
F7 FOR REVIEW AND COMMENT ❑ OTHER
REMARKS:
,IGNE]: / ffr*/i
The Sebastian'$uii Vi'eek of Januaiiy le, 19M Page &
Council hires consultants to
prepare master utilities plan
By David Kearns
Sun staff reporter
In its regular meeting Wednesday, the
Sebastian City Council voted to engage
the engineering firm Hartman and Asso-
ciates Inc. to prepare a$59,247.74 water
and wastewater master plan for the city
of Sebastian.
The purpose of the five-month study,
according to Hartman and Associates, is
to provide a 10 -year master plan for
providing water and wastewater utility
service within Sebastian's city limits. In
addition the study will account for future
needs of the city to accommodate expan-
sion of its water system.
The cost estim ate includes hou rly rates
of 59 employees from the firm whose
professions include engineers,
hydrogeologists, technicians and admin-
istrative assistants varying in salary from
$108 to $17.69 per hour. Also included
in the cost assessment are expenses for
word processing and photocopying.
A dissenting vote on the amended peso-
lution was cast by council member
Carolyn Comm. -
"I adamantly oppose the city use
Hartman and Associates," stated Coram
during the proceedings. "They are the
ones who told us .... to get into the water
and wastewater business."
Coram further stated that there were
manyqualifiedengineering firms todmw
from in the area and questioned why the
council always chose the same firms.
Utilities Director Rich Votapka coun-
tered that the firm of Hartman and Asso-
ciates hadalreadybeen approvedthrough
the competitive bidding process and that,
since they were most familiar with the
system, they would be the logical choice
to complete the study.
In other matters, the council adopted:
• A resolution which set a three -horse
power limit on fuel internal combustion
engines on boats used on the lakes and
canals within city limits of Sebastian.
This limitation does not extend to the
waterways of the Indian River.
• A resolution terminating member-
ship and participation in
TRICO self insurance
program -general liability,
workman's compensa-
tion for the city of
Sebastian.
• A resolution to retum
the city of Sebastian to
Florida League of Cities
forworkers compensation
and general liability.
1
City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330
FAX 407-589-5570
January 14, 1994
Mr. Harold E. Schmidt, Jr., P.E.
Vice President
Hartman & Associates, Inc.
201 East Pine Street
Suite 1000
Orlando, FL 32801
Dear Mr. Schmidt:
The Sebastian City Council, at its January 12, 1994 Regular
Meeting, authorized Hartman and Associates, Inc. to prepare
Master Plans for water and wastewater systems in the amount of
$59,247.74.
City Attorney, Charles Ian Nash, deleted certain language in
Attachment A.
Enclosed please find a copy of the executed agreement.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Kathryn M. O'Halloran, CMC/AAE
City Clerk
sam
cc: Finance Director
Utilities Director —
Ig11a 111U..
engineers, llydrogeologisu, surveyors d management consultants umc• 1 cnn.umnc: P1
Cnanc` u
Irmmm�. PI.
ltlC Nanman. P.0
December 20, 1993 hrmm�F. HAI #92-023, `n"` P.'`
/ Nar. n RL
Lu1E L xnmlet Ir.. NL
Mr. Richard Votapka, P.E.
Utilities Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: City of Sebastian Water and Wastewater Master Plan Proposal
Dear Mr. Votapka:
♦"x ICIATE
Wwcn I on M.h.e
aCillu
I.
xau t. pwnun.XL
TmmM1% A. Xucnuh. flC
Hartman & Associates, Inc. (HAI) is pleased to submit this proposal for preparing a 10 -year
Water and Wastewater Master Plan for the area encompassing the existing City of Sebastian
corporate limits. As you are aware from our previous work for the City, as well as our
qualifications statement, HAI can offer the City a unique blend of engineers, hydrogeologists
and financial consultants who have a complete understanding of managing and developing a
water and wastewater utility system. As a result, HAI can provide the City with an efficient
and responsive project team for developing .
Moreover, you will find that members of our project team have distinguished themselves on
many occasions with participation in rule making, development of standards, and authoring
technical articles in the area of utility management and feasibility. In addition, we have
included an analysis on meeting the existing and future requirements of the Amendments to the
1986 Safe Drinking Water Act (SDWA), Florida Department of Environmental Protection
(FDEP), and United States Environmental Protection Agency (USEPA) rules and regulations.
Furthermore, you will find that the staff assigned to this project are principals of the firm who
can make decisions necessary for the effective prosecution of the assignment and can assure
you that this project will be a top priority. I will be the principal in charge of the project
throughout its duration. I will be assisted primarily by Mr. Gary ReVoir, II, P.E., and Ms.
Jill Manning for the duration of the project. As with all of our projects with the City, we are
committed to provide the City with a quality and cost-effective project.
Our firm is well versed in what is required to develop a utility system from scratch, as well as
the financial considerations thereof. In the past two (2) yeas, our furl has prepared water and
wastewater master plans for the following entities:
1. City of North Port
2. City of Sanibel
3. Spring Hill
4. Pinellas County
201 EAST PINE STREET a SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790
ORLANDO FORT MYERS JACKSONVILLE TALLAHASSEE
Mr. Richard Votaoka, P.E.
December 20, 1993
Page 2
5. Clay County
Included in Attachment "A" is our General Provisions as amended and supplemented in
Exhibit "A" attached thereto. Exhibit "A" describes the scope of services and schedule for
preparing the Water and Wastewater Master Plan for the City. Our estimated not -to -exceed
fee is $59,247.74, as summarized in Exhibit 013". We would expect to begin our services
promptly after notice to proceed and shall complete this study within five (5) months, as
outlined in Exhibit "A".
If the above and attachments satisfactorily set forth your understanding of our agreement, we
would appreciate your signing one (1) copy of this agreement and returning it to our offices.
If you have any questions regarding this agreement or the attachments, please do not hesitate
to contact me.
Witness
Witness
HES/ch
P13/Votapka.hes
Attachment
Very truly yours,
Hartman & Associates, Inc.
City of Sebastian, Florida
Authorized Signature Lon e R. Powell, Mayor
Date
r✓nI `.. Lit �/ / O�ii�/I�LL
Kathryn H. O'Halloran, City Clerk
C �—� Charles Ian Nash
ATTACHMENT A
GENERAL PROVISIONS
Attached to and [Wade a part of LETTER
AGREEMENT, dated December 20, 1993, between
the Cit}' of Sebastian (OWNER) and Hartman
Associates, Inc. (ENGINEER) in respect of the
Project described therein.
SECTION I - BASIC SERVICES OF ENGINEER
1.1 After written authorization to proceed,
ENGINEER shall perform the following
professional services:
1.1.1. Consult with OWNER to clarify and define
OWATER's requirements .for the Assignment and
review available data;
1.1.2. Advise OWNER as to the necessity of
OWNER's providing or obtaining from others
special services and data required in connection with
the Assignment and assist OWNER in obtaining
such data and services;
1.1.3. Provide analyses of OWNER's needs with
evaluations and comparative studies of prospective
solutions;
1.1.4. Prepare a Report of ENGINEER's findings
and recommendations and furnish five copies of the
Report and review it in person with OWNER.
1.2.1 The duties and responsibilities of
ENGINEER described above are supplemented and
amended as indicated in paragraph 1 of Exhibit -A
'Scope of Services and Schedule' which is attached
to and made a part of the Agreement.
SECnON 2 - ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER,
Additional Services related to the Assignment will
be performed by ENGINEER for an additional
professional fee.
SECTION 3 - OWNER'S RESPONSTBTLTTIES
OWNER shall do the following in a timely manner
so as not to delay the services of ENGINEER:
HES/ch/P13/Sebast.AtA
3.1. Provide all criteria and full information as
to OWNER's requirements for the Assignment and
designate in writing a person with authority to act
on OWNTER's behalf on all [natters concerning the
Assignment;
3.2. furnish to ENGINEER all existing studies,
reports and other available data pertinent to the
Assignment, obtain or authorize ENGINEER to
obtain or provide additional reports and data as
required, and furnish to ENGINEER services of
others required for the performance of
ENGINEER's services hereunder, and ENGINEER
shall be entitled to use and rely upon all such
information and services provided by OWNER or
others in performing ENGINEER's services under
this Agreement;
3.3. arrange for access to and make all
provisions for ENGINEER to enter upon public and
private property as required for ENGINEER to
perform services hereunder,
3.4 perform such other functions as are
indicated in Exbibit-A' Scope of Services and
Schedule': and
3.5. bear all costs incident to compliance with
the requirements of this Section 3.
SECTION 4 - PERIOD OF SERVICE
4.1. ENGINEER's Basic Services will be
performed and the Report submitted within the time
period or by the date stipulated in Exhibit -A 'Scope
of Services.'
4.2. ENGINEER's Basic Services under this
Agreement will be considered complete at the earlier
of (1) the date when the Report is accepted by
OWNER or (2) thirty days after the date when the
Report is submitted for final acceptance, plus in
each case, if applicable, such additional time as may
be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to
approve the Report.
4.3 ENGINEER's Additional Services will be
performed and completed within the time period
agreed to in writing by the parties at the time such
services are authorized.
4 ,any Zc per' within or which
an}• of ENGINEER'S services a completed is
exceeded throw au t of ENGINEER, all rates,
� U) � meas and amounts of compensation and the time
E
f
cc
shall be subject to
equitable adjustment.
SECTION 5 - PAYMENTS TO ENGINEER
5.1. Methods of Payment for Services of
ENGINEER.
5.1.1 For Basic Services. OWNER shall pay
ENGINEER for all Basic Services rendered under
Section 1 (as amended and supplemented by Exhibit -
A 'Scope of Services') as follows:
5.1.1.1. On the basis set forth in Exhibits B
and C "City of Sebastian Water and
Wastewater Master Plan Professional
Fees and Hourly Rate Schedule',
respectively
5.1.2. For Additional Services. OWNER shall
pay ENGINEER for all Additional Services
rendered under Section 2 on the basis agreed to in
writing by the parties at the time such services are
authorized.
5.1.3. Reimbursable Expenses. In addition to the
payments provided for in paragraphs 5.1.1. and
5.1.2, OWNER shall pay ENGINEER the actual
costs (except where specifically provided otherwise)
of all Reimbursable Expenses incurred in connection
with all Basic Services and Additional Services.
Reimbursable expenses mean the actual. expenses
incurred by ENGINEER or ENGINEER's
independent professional associates or consultants
directly or indirectly in connection with the Project,
such as expenses for: transportation, and subsistence
incidental thereto, reproduction of reports,44011
telephone calls and postag5 3� d e %4- -i o it -
5.2. ENGINEER shall submit monthly
statements for Basic and Additional Services
rendered and for Reimbursable Expenses incurred.
OWNER shall make prompt monthly payments in
response to ENGINEER's monthly statements.
5.3. ENGINEER's above charges are on the
basis of prompt payment of bills rendered and
HES/chfP13/Sebast.AtA
-2-
CL.(�r 1121 P�r)c S rpt icy .
continuous progress of the work on the Assignment
until submission of the Report.
5.4. If OWNER fails to [Hake any payment due
ENGINEER for services and expenses within thirty
days after receipt of ENGINEER's statement
therefor, tt.r�d„n Fur�v n be
.L,
rhig Wi'i& �' "dition, ENGINEER may,
after giving seven day's written notice to OWNER,
suspend services under this Agreement until
ENGINEER has been paid in full all amounts due
for services, expenses and charges.
SECTION 6 - COST CONTROL
6.1. OWNER's budgetary requirements -and
considerations in respect of the Assignment are set
forth in Exhibit -A 'Scope of Services and
Schedule'.
6.2. Opinions of probable construction cost,
financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintenance costs
Prepared by ENGINEER hereunder will be made on
the basis of ENGINEER's experience and
qualifications and represent ENGINEER's best
judgment as an experienced and qualified design
professional. It is recognized, however, that
ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by
others or over market conditions or OWNERS'
methods of determining their prices, and that any
utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of
the Report must of necessity be speculative until
completion f its detailed design. Accordingly,
ENGINEER does not guarantee that proposals, bids
or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
SECTION 7 - GENERAL CONSIDERATIONS
7.1. All documents prepared or fumished by
ENGINEER (and ENGINEER's independent
professional associates and consultants) pursuant to
this Agreement are instruments of service and
ENGINEER shall retain an ownership and property
interest therein. OWNER may snake and retain
copies for information and reference; however, such
documents are not intended or represented to be
suitable for reuse by OWNER or others. Any reuse
without written verification or adaptation by
ENGINEER for the specific purpose intended will
be at OWNER's sole risk and without liability or
legal exposure to ENGINEER, or the ENGINEER's
independent professional associates or consultants.
s
ENC31Ns independent
p^^___._.••��—se�eersvFtats�--€resa�all
cl_yms ❑a __�
0
rom.
Any such verification or adaptation will entitle
ENGINEER to further compensation at rates to be
agreed upon by OWNER and ENGINEER.
7.2 77he obligation to provide further services
under this Agreement may be terminated by either
party upon thirty days' written notice in the event of
substantial failure by the other party to perform in
accordance with the terms thereof through no fault
of the terminating party. In the event of any
termination, ENGINEER will be paid for all
services rendered and Reimbursable Expenses
incurred to the date of termination and, in addition,
all Reimbursable Expenses directly attributable to
termination.
7.3.1. OWNER and ENGINEER each is hereby
bound and the partners, successors, executors,
administrators and legal representatives of OWNER
and ENGINEER (and to the extent permitted by
paragraph 7.3.2 the assigns of OWNER and
HES/chfP13/Sebast.AtA -3-
ENGINEER) are hereby bound to the other party to
this Agreement and to the partners, successors,
executors, administrators and legal representatives
(and said assigns) of each party, in respect of all
covenants, agreements and obligations of the
Agreement.
7.3.2. Neither OWNER nor ENGINEER shall
assign, sublet or transfer any rights under or interest
in (including, but without limitation, moneys that
may become due or moneys that are due) this
Agreement without the written consent of the other,
except to the extent that any assignment, subletting
or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless
specifically stated to the contrary in any written
consent to an assignment, no assignment will release
or discharge the assignor from any duty or
responsibility under this Agreement. Nothing
contained in this paragraph shall prevent
ENGINEER from employing such independent
professional associated and consultants as
ENGINTEER may deem appropriate to assist in the
performance of services hereunder.
7.4 Nothing under the Agreement shall be
construed to give any rights or benefits in the
Agreement to anyone other than OWNER and
ENGINEER, and all duties and responsibilities
undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other
ply.
EXHIBIT "A"
SCOPE OF SERVICES AND SCHEDULE
Pose
The purpose of this study is to develop a Master Plan for providing water and wastewater
utility service within the City of Sebastian corporate limits. The study will include, but not be
limited to, economic impacts on the potential customers within the water and wastewater
service area, alternative methods of providing water and wastewater service (water supply,
treatment, storage and distribution; and wastewater collection, treatment and effluent. disposal),
population projections, raw water quality, effluent disposal, permitting issues, and other utility
related matters. In addition, the study will address the initial and future capital needs of the
proposed water and wastewater utility system to accommodate expansion of the system and the
flexibility to adapt to future potential regulatory changes regarding water and wastewater
systems. Moreover, the study will be suitable to supplement potential loan and grant
applications for the proposed system.
Based on the purpose of this Water and Wastewater Master Plan for the City of Sebastian, the
study has been divided into nine (9) basic components, as described below.
TASK 1 - DATA COLLECTION
Data will be collected from, but not be limited to, the offices of the St. Johns River Water
Management District (SJRWMD), Florida Department of Environmental Protection (FDEP),
City of Sebastian and Indian River County Planning Departments, City of Sebastian Utility
Department, the Soil Conservation Service, the United States Geological Service, Department
of Community Affairs, and others. The data that will be collected will include, but not be
limited to, FDEP Monthly Operating Reports (MOR's) for the water treatment plant (WT?)
and wastewater treatment plant (WWTP) in the proposed service area, raw water quality data,
WT? and. WWTP design criteria; drawings and.. engineering reports (if available), soil data,
land use maps, building permit data, and other relevant information.
TASK 2 - CUSTOMER AND FLOW PROJECTIONS
Based on a review of the historical population and growth projections as developed in the
City's and County's Comprehensive Land Use Plans, building permits and other relevant
information, an accurate forecast of customer and equivalent residential connections (ERC's)
through a five-year forecast horizon will be developed. In addition, average day, maximum
day and peak hour water demands and wastewater flow projections will be calculated utilizing
HES/ch
P13/Sebast.Scp _1_
the population growth projections, ERC usage, water conservation programs, and other
relevant data over the 10 -year forecast horizon.
TASK : - EXISTING WATER DISTRIBUTION AND TREATMENT
A. Distribution
The existing distribution system will be evaluated with the use of computer simulation.
An engineering opinion overview will be provided based upon existing demands and
system capability of meeting service requirements. The overview will also focus on
identifying system deficiencies with recommendations for improvements.
B. SuMly and Treatment Capacity
The potable water facilities will be evaluated with respect to raw water supply,
treatment capacity, storage and high -service pumping. The wells and treatment
analysis will focus on water quality and ability of existing process to meet existing and
anticipated future regulations. Previous hydrogeological reports will be reviewed and
evaluated with respect to projected demands and water quality criteria.
TASK 4 - EXISTING WASTEWATER COLLECTION. TREATMENT AND EFFL IFNT
DISPOSAL
A. Wastewater Collection
An engineering opinion overview will be performed on the wastewater collection
system which will include a computer simulation of the overall wastewater collection
system. It will be necessary to obtain from the City of Sebastian information on all
pump stations. This information will include:
• Pump make and model or head curves
• Wet well diameter
• Wet well depth
• Invert depth
• Overall wastewater collection system map
The overview will be directed at determining system deficiencies and recommending
improvements to the wastewater collection system.
HES/ch
P 13/Sebast. Scp -2-
B. Treatment and Disposal Capacity
The WWTP will be evaluated against demands and level of treatment for commitments
for effluent. For effluent disposal, we will utilize previous effluent disposal reports, as
well as soil conservation services data.
TASK 5 - HYDRAULIC ANALYSIS OF WATER AND WASTEWATER TRANSMISSION
SYSTEM
A. Water Distribution System Analysis
Based on the information obtained from the City relative to the water system,. HAI will
prepare a pipe and node map of the water transmission and distribution system, as well
as a data file based upon the node map for input into the computer run. HAI will
utilize the Kentucky Pipe hydraulic analysis program as developed by Dr. Donald J.
Wood of the University of Kentucky for modeling the water distribution system. HAI
will disaggregate the existing demand data by node based upon the location of existing
units and customer sales data. Based on the above, HAI will develop typical per-unit
demand data by billing zone for projection of future water supply demands. An
estimate of the future demand per node, based upon the total build -out development
units and unit demand data, will be developed. Utilizing the water supply operating
data obtained from the City, HAI will determine the maximum day demand factor,
peak hourly demand factor, and diurnal flow curves. HAI will develop four (4) basic
node configurations to include:
(1) Existing system.
(2) Existing system following the proposed additional well installations.
(3) Future system improvements (5 years).
(4) Future system improvements (10 years).
The hydraulic model of the existing system will be test run with field flow and pressure
data provided by the City to verify the hydraulic nodes. A steady state simulation of
each configuration above at maximum day, peak hour, and maximum day plus fire
flow at up to seven (7) locations determined by the City. The model run results,
system deficiencies and recommended improvements will be summarized in the water
master plan. In addition, HAI will prepare up to eight (8) pressure contour maps of the
model run results, as selected by the City, for incorporation into the master plan.
Diskettes of the computer model and node map will be provided to the City.
HES/ch
P 13/Sebast. Scp -3-
B. Wastewater Transmission System Analvsis
Based on the information obtained from the City of Sebastian relative to the wastewater
collection and transmission facilities, HAI will prepare a pipe and node map of the
wastewater force main system, as well as a data file based upon the node map for input
into the computer run. The Kentucky Pipe program will be utilized to model the
wastewater force main system. HAI will disaggregate lift station service areas by
node. Based upon the data from the FDEP monthly operating reports, HAI will
develop a per ERC wastewater generation for projection of future wastewater needs.
An estimate of the future wastewater generation per lift station service area, based upon
total build -out development units and per ERC, will be developed. Utilizing the data
provided by the City, HAI will determine the maximum day and peak hour factor.
HAI will develop three (3) basic node configurations to include:
(1) Existing system.
(2) Future system improvements (5 years).
(3) Future system improvements (10 years).
A steady-state simulation of each configuration above at average day, maximum day
and peak hour will be developed. Diskettes of the hydraulic model and node maps will
be provided to the City.
TASK 6 - WATER SYSTEM PLANNING
Based upon the engineering overview of the existing water system and customer projections, a
water system master plan will be developed. This plan will include utilizing the designated
well locations and safe yields. The plan will address meeting the SDWA. A phased capital
improvement plan will be developed for both distribution and treatment supply.
TASK 7 - WASTEWATER SYSTEM PLANNING
Based on the engineering overview and customer projections, a phased capital improvement
plan will be developed for the collection, treatment and disposal systems. For effluent
disposal, we will try to optimize existing effluent disposal sites through re -rating, if possible.
Future golf course, green spaces and other effluent reuse sites will also be identified for
effluent disposal. The data included in the wastewater system planning will provide sufficient
information for preparation of the FDEP Reuse Feasibility Study.
HES/ch
P13/Sebast.Scp -4-
TASK S - ECONOMIC ANALYSIS
Based on the recommended existing and future capital improvements for the City's water and
wastewater system, an economic analysis will be conducted. In addition, various funding
alternatives, including, but not limited to, the Farmers Home Administration Grant/Loan
Program, Community Development Block Grants, State Revolving Loan Fund Program, and
low interest loans, will be evaluated and included in the economic analysis.
Utilizing the customer projections, capital costs, staffing and operational requirements, and
other relevant data determined in the seven (7) previous tasks, a range will be developed that
will identify .the average costs per customer. Moreover, if necessary modifications to other
charges (e.g., capital charges, meter installation charges, deposits, reconnection fees,.etc.) will
be described, and recommended ranges will be identified.
TASK 9 - DRAFT AND FINAL REPORT
Five (5) copies of the draft report will be provided to the City for their review. A review
meeting will be conducted to review the draft report and discuss any comments the City may
have. As a result of the review meeting, the City's comments will be incorporated into the
final report and ten (10) copies of the final report will be submitted for approval. In addition,
HAI will present the final report to the City Council.
ESTIMATED PROJECT SCHEDULE
The estimated project schedule for this project from data collection to report preparation is five
(5) months from the date of approval of the proposal. A draft report will be provided to the
City for review in four (4) months from authorization, and a final report submitted four (4)
weeks thereafter. Summarized below is the recommended project schedule:
1.
2.
3.
4.
4
Data Collection
Customer and Flow Projections
Completion Date(1)
January 12 - February 16, 1994
January 12 - February 16, 1994
Existing Water Distribution and Treatment January 12 - February 16, 1994
Existing Wastewater Collection
and Treatment
Review Meeting
HES/ch
PI 3/Sebast.Scp
-5-
January 12 - February 16, 1994
February 24, 1994
6. Hydraulic Analysis for Water and
Wastewater System
7. Water System Planning
8. Wastewater System Planning
9. Economic Analysis
10. Draft Report
11. Review Meeting
12. Final Report
13. Presentation to City Council
Completion Date(l)
February 24 - March 16, 1994
March 16 - April 6, 1994
March 16 - April 6, 1994
April 6 - April 20, 1994
April 20, 1994
April 27, 1994
May 18, 1994
May 25, 1994
(1) Assumes authorization for notice to proceed on January 12, 1994.
HES/ch
P13/Sebast.Scp -6-
EXRISIT B
CITY OF SEBASTIAN
WATER WASTEWATER MASTER PLAN
PROFESSIONAL FEES
92-023.07/PtfEXCfiL l /COS-Exhb.XLS
Projee! tanager
P:ejeee Engineer
Engineering
nerd
ask Deaeri tion �
Nza
Prinelpal
Coet
Nre
$bgfneer v
Cest
Mgt ... r 1v
Mre Cod
Nr(
Technician
Lost
Nee.
Proeeoln 9
Cort
Nr e.
1•ral
Lost
N.
Collect end pavlw All Avallebls In[ormeGlen
2
Summarize Objective end Existing Situation
2
5212.00
$212.00
B
$129.28
32
51,179.68
2
$71.11
2
1
1
561.19
$122.96
$122.96
46
]B
JI
S2,251.18
61,801.01
$1,517.11
B $429.28 16 $179.01d 6298.96
Waring Service Aro Information and Nlatorleel Pop l.tlon 2
$291.92
$212.00 1 $211.61 0 !769.92 16
1. nen<rl be Ealsc/ng Pete bels water Fecllltlsa, Rev1w Nlatorlul
E.
Neter Demand Data end Do c[!be Servin Ma Ag reemento
Deac d be Exlstl nq We st water Feellltlu, Revlw Nletod eel 6wegs
B
$818.00
16
6958.56
32
$1,479,60
16
$591.92
B
$245.92
00
94,030.09
Fla+ and flea Charecteristies Det. and Describe Service Aro Agreements
Revlw end Summerize Cur not Regulatory Requl[oanta
Davelep Populetlon Proj ¢Glom, Neter Demand Projections,
B
1
$818.00
$121.00
16
0
6858.56
$429.28
M
24
31,119.68
$1,109.76
16
4
$597,92
$149.40
B
0
$215.92
$215.92
e0
IB
S4,030.00
$2,350.44
1.
I.
Wastewater Flows Projections and Future yarvlce Areas
Develop e,d Sumerire Hater .t.tam Hydraulic M
bevalop ad Summa rlxe Ne atwetelyals
eec system Nydreulle Analysis
0
4
4
$018.00
$424.00
16
16
$BSO.56
$058.56
72
40
$1,479.60
$1,149.60
I6
10
$597.92
$1,494.80
B
2
2
1
0
8
s052,$30.20
1
1051,229.60
1
6215.92
$61.18
$61.18
6245.92
$215.92
$215.92
$70.11
670.71
BO
102
102
80
BO
101
11
17
71
9
SI.030.08
$1,608.44
5/,608.11
$4,070.08
51,030.08
55,617.28
$1,51].60
51,]08.02
52,816.08
$669.78
$424.00 16 $850.56 40 $1,049.60 40 $1,194.80
1. Develop and Swmnecize Water System Capitol Iwp[evemmts Program 8 $010.00 16 D058.56 lI $1,119.68 16 1591.9$
Develop aM Summ.rire W.atewetet Syatem Capital Improvement Program• 8 $819.00 16 5858.56 32 $1,119.68 16 $597.92
6 $597.92
Prepare Draft Mester Plen 6 Swbit F1ve f51 Copts to city. I6
Proper end ft Meet., Flnand al Henaganen! Program to Implement CIP. l6 $1,696.00 24 11,287,81=$2,774.40
31,696.00 72 $1,11782 $096.08
Neat with Clty SG [[ to DlaCltb Cemesn[s o[ Du[t M.P. 0 6818.00
0 $12928f0. o0
Ineorp ,.te City•e Comments ed SMlt T1 Final Copies of M.P. 15111.00
[4.
Presentation e[ Master Plan to City Council.1
1 $21161 1591.91210
1424.00 1 $211.61 $0.00
els
106
$11,216.00
212
911,375.92
428
619,190.12
246
$9,191.02
192
55,902.00
1104
$51,197.11
DItM GwI,:
$500.00
C,I.:
61,000.00
Tra. :
6250.00
TOTALq:
$59,247.74
92-023.07/PtfEXCfiL l /COS-Exhb.XLS
"EXHIBIT C•"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
nyarogeo1091st Iv, P.G. $53.22
C. M. Bliss Engineer V w $52.57
Engineer V P.E.
551.30
T. J.'Sievers Hydrogeologist IV 551.27
A. T. Woodcock Engineer IV 550.63
L. Harrouff Administrative Assistant $49.95
Rate
D. Fox...... M _, „ ...
Engineer IV ... $47.12
..................
at-excel/H rlyrate/2-7Spc. Sch
HOURLY
EMPLOYEE
CLASSIFICATION
RATE
G. C. Ha-Iman
Prin ipa., P. E 510,, 01-
H E Schmidt
Principal Prole Manager, p.L. c` 00
J. E. Christopher
Principal, Project Manager F.
»;. 00
C. W. Drake
Principal, Project Manager, F.0
c 83
M. A: Rynning
Principal, Project Manager, P E 59283
M. I. Luke
Principal, Project Manager, P.L.S. "„ :..........:..::.:.592.83
R.J. Ori
Financial Manager, CPA, MBA S85.67
W.D. Musser
Engineer VII, P.E. ��' ;.
567.50
� � ti � x'a,:",y..;el{'•>..:�.w.;;.::;e nor ”-�',s�'�',kz cz. ..rx �'cr:..: x w, �. :Vi..:µ,
Engineer VI, P.E. 63.61
ym.,.;;.rww.,. �cxw i�W it>n AJ. nl >.y„��•,.n. �.:{.S':' �{N.i �;i4'/.. .>. :: ;:: \,..�p.n>. L`S.b�ia� :.y. .... �� � y. p:. ax.: � J, u. ch'�,xr^,.'h`x:,,'3a.or�
E::�
_
Engineer VI, P.E. S61.67
W. 8. Latrenz
Hydrogeologist Vl, P.G. S61..02
nyarogeo1091st Iv, P.G. $53.22
C. M. Bliss Engineer V w $52.57
Engineer V P.E.
551.30
T. J.'Sievers Hydrogeologist IV 551.27
A. T. Woodcock Engineer IV 550.63
L. Harrouff Administrative Assistant $49.95
Rate
D. Fox...... M _, „ ...
Engineer IV ... $47.12
..................
at-excel/H rlyrate/2-7Spc. Sch
"EXHIBIT C"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 711/93
U.K. L;rawtord Engineer III
FRI
0EM7 m
�1 b
F.A. Brinson Engineer III
S. G. Neurneyer Engineering
mmm���M
R. H. Nelson Engineering
30
1251-111
M-19VA
Technician 111 $38.07
NOW
Technician 111 $35.91
V-. M. Uay
Ulm
T. A. Calz
X
L.W. Mitcl
D. Jiskoot
I 0�
K. R. Ueblm
S.M. Fensi
J. Warner
E. Jenkins
J.A. Baker
A. R. Terri
1�1
L. M. Loon
a t - e x ce I /H rl yra te /2 - 7 S p c. S c h
Senior Word Processor
Engineering Technician III
Engineer I
Engineering Technician III
Survey Crew Chief/Survey Tec
Survey Crew Chief/Survey Tec
Engineer 1
111 W1 I V W rAq m ME
Engineering Technician 11
Z
Survey Technician 11
Senior Word Processor
$35.64
�M 11
$35.10
�m E
$35.10
ffz11E1=
$34.70
MEMBER=
11 $33.48
II $32.81
$32.40
MM
$32.40
El :7
$31.32
7
$29.97
1
EMPLOYEE
N. DeCorte
F. Gidus
C. C. Tomlinson
:
L Ulm
C.A. Lauretta
M��
T. L. Roe
-,.'<g 1=1100
H. A. Cox
J. Van Anda
IMM111,
S.D. Clatche
. . . . . . . . . . .......
T.N. Benedic
D. Trussell
Bennett
M. Taylor
MEM
J.J. Wallace
S. Simon
nnmm=�
ONS22=
S. C. Cobert
SEEN=
C. Cuevas
at-excel/Hrlyrate/2-7Spc.Sch
"EXHIBIT C"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 711/93
CLASSIFICATION
Enoineer I
Hydro Technician I
091MMEEM
Assistant Rate Ana
Word Processor
Word
Word
Technician I
If
HOURLY
RATE
$28.35
$27.81
$27.14
OEM
$27.00
MOM"
$27.DO
$23.63
$22.95
ME
$21.60
=I
$20.93
$20.25
$19.44
-.$17.69
City of Sebastian
1225 MAIN STREET ❑ SEBASTIAN. FLORIDA 32958
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-557700/!
SUBJECT: ) Agenda No. %4.01 /q
Water and Wastewater Master)
) Dept. of Origin Utilities
Plan - 60% Draft Review
Utilities Director /rV�"—
Date Submitted: April 25, 1994
Approval for Submittal B )
Y ) £or Agenda Of: May 4, 1994
City Manager: v )) Exhibits: Water and Wastewater
Master Plan - 60% Draft as
Prepared by Hartman & Associates
EXPENDITURE AMOUNT
REQUIRED: N/A APPROPRIATION
BUDGETED: N/A REQUIRED: N/A
SUMMARY STATEMENT
Hartman & Associates, Inc. has reached the 60% stage of
completion of the City's Water and Wastewater Master Plan. At this
stage, it was deemed appropriate for the Plan to be presented to
Council for review and comment. Basically, the 60% draft provides
information on the existing water and wastewater systems; the
regulatory requirements; population, water demand and wastewater
flow projections; and modelling results. "Before Hartman &
Associates moves into the third stage of the plan. Council will
have the opportunity to ask pertinent questions about the systems
in general and provide input as to future expansion of the system.
The various expansion programs for the treatment plants, water
distribution and sewage collection systems will be formulated in
the third stage.
Council will also have the opportunity to review the Plan at
the 90% draft. Both Hal Schmidt. Project Administrator, and Gary
Revoir. Project Manager, plan to attend the May 4 Council Meeting
to make a presentation and address questions Council and the public
will have.
RECOMMENDED ACTION
This 60% draft is provided for information, review, and
comment. It is for discussion purposes at the workshop meeting
only. No Council action is necessary at this time. 7�7
oC
'?�
YNISLllw1.�
engineers, hydrogeologists, surveyors & management consultants mva cor..... r Y I
cn�rm. W urnu. 1111
5CMIG C XNrlmin. P L
December 20, 1993 HAI X192-023./17 """'n
IdE Nynni)I. Y1.
mE. &nmiel. c. 111.
Mr. Richard Votapka, P.E.
Utilities Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: City of Sebastian Water and Wastewater Master Plan Proposal
Dear Mr. Votapka:
ASSOCIATE,
Robyn L ori af.ILe
. 1111 m 1i a, ,, Y.I.
zcuu C Quinlan. RL.
'..Ihp A. Xocllub. P.L
Hartman & Associates, Inc. (HAI) is pleased to submit this proposal for preparing a 10 -year
Water and Wastewater Master Plan for the area encompassing the existing City of Sebastian
corporate limits. As you are aware from our previous work for the City, as well as our
qualifications statement, HAI can offer the City a unique blend of engineers, hydrogeologists
and financial consultants who have a complete understanding of managing and developing a
water and wastewater utility system. As a result, HAI can provide the City with an efficient
and responsive project team for developing .
Moreover, you will find that members of our project team have distinguished themselves on
many occasions with participation in rule making, development of standards, and authoring
technical articles in the area of utility management and feasibility. In addition, we have
included an analysis on meeting the existing and future requirements of the Amendments to the
1986 Safe Drinking Water Act (SDWA), Florida Department of Environmental Protection
(FDEP), and United States Environmental Protection Agency (USEPA) rules and regulations.
Furthermore, you will find that the staff assigned to this project are principals of the firm who
can make decisions necessary for the effective prosecution of the assignment and can assure
you that this project will be a top priority. I will be the principal in charge of the project
throughout its duration. I will be assisted primarily by Mr. Gary ReVoir, 11, P.E., and Ms.
Jill Manning for the duration of the project. As with all of our projects with the City, we are
committed to provide the City with a quality and cost-effective project.
Our firm is well versed in what is required to develop a utility system from scratch, as well as
the financial considerations thereof. In the past two (2) years, our firm has prepared water and
wastewater master plans for the following entities:
1. City of North Port
2. City of Sanibel
3. Spring Hill
4. Pinellas County
201 EAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839.3955 • FAX (407) 839-3790
ORLANDO FORT MYERS JACKSONVILLE TALLAHASSEE
Mr. Richard Votapka, P.E.
December 20, 1993
Page 2
5. Clay County
Included in Attachment "A" is our General Provisions as amended and supplemented in
Exhibit "A" attached thereto. Exhibit "A" describes the scope of services and schedule for
preparing the Water and Wastewater Master Plan for the City. Our estimated not -to -exceed
fee is $59,247.74, as summarized in Exhibit "B". We would expect to begin our services
promptly after notice to proceed and shall complete this study within five (5) months, as
outlined in Exhibit "A".
If the above and attachments satisfactorily set forth your understanding of our agreement, we
would appreciate your signing one (1) copy of this agreement and returning it to our offices.
If you have any questions regarding this agreement or the attachments, please do not hesitate
to contact me.
I Lit,
. WitnessWitness
ix
fitness
'Witness
HES/ch
P13/Votapka.hes
Attachment
Very truly yours,
Hartman & Associates, Inc.
Harold E. Sch dt .E.
Vice President
City of Sebastian, Florida
Authorized Signature Lon a R. Powell, Mayor
Date
-Z�2t= ��n ce MQjbA.%,,-
Kathryn B. O'Halloran, City Clerk
C �� A -fi( r, t7 Charles Ian Nash
ATTACHMENT A
GENERAL PROVISIONS
Attached to and made a part of LETTER
AGREEMENT, dated December 20, 1993, between
the City of Sebastian (OWNER) and Hartman &
Associates, Inc. (ENGINEER) in respect of the
Project described therein.
SECTION 1 - BASIC SERVICES OF ENGINEER
1.1 After written authorization to proceed,
ENGINEER shall perform the following
professional services:
1.1.1. Consult with OWNER to clarify and define
OWNER's requirements for the Assignment and
review available data;
1.1.2. Advise OWNER as to the necessity of
OWNER's providing or obtaining from ofhers
special services and data required in connection with
the Assignment and assist OWNER in obtaining
such data and services;
1.1.3. Provide analyses of OWNER's needs with
evaluations and comparative studies of prospective
solutions;
1.1.4. Prepare a Report of ENGINEER's findings
and recommendations and furnish five copies of the
Report and review it in person with OWNER.
1.2.1 The duties and responsibilities of
ENGINEER described above are supplemented and
amended as indicated in paragraph 1 of Exhibit -A
"Scope of Services and Schedule" which is attached
to and made a part of the Agreement.
SECTION 2 - ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER,
Additional Services related to the Assignment will
be performed by ENGINEER for an additional
professional fee.
SECTION 3 - OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely [Wanner
so as not to delay the services of ENGINEER:
HES/ch/P13/Sebast.AtA 1-
3.1. Provide all criteria and full information as
to OWNER's requirements for the Assignment and
designate in writing a person with authority to act
on OWNER's behalf on all matters concerning the
Assignment;
3.2. furnish to ENGINEER all existing studies,
reports and other available data pertinent to the
Assignment, obtain or authorize ENGINEER to
obtain or provide additional reports and data as
required, and furnish to ENGINEER services of
others required for the performance of
ENGINEER's services hereunder, and ENGINEER
shall be entitled to use and rely upon all such
information and services provided by OWNER or
others in performing ENGINEER's services under
this Agreement;
3.3. arrange for access to and make all
provisions for ENGINEER to enter upon public and
private property as required for ENGINEER to
perform services hereunder;
3.4 perform such other functions as are
indicated in Exhibit -A' Scope of Services and
Schedule"; and
3.5. bear all costs incident to compliance with
the requirements of this Section 3.
SECTION 4 - PERIOD OF SERVICE
4.1. ENGINEER's Basic Services will be
performed and the Report submitted within the time
period or by the date stipulated in Exhibit -A "Scope
of Services."
4.2. ENGINEER's Basic Services under this
Agreement will be considered complete at the earlier
of (1) the date when the Report is accepted by
OWNER or (2) thirty days after the date when the
Report is submitted for final acceptance, plus in
each case, if applicable, such additional time as may
be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to
approve the Report.
4.3 ENGINEER's Additional Services will be
performed and completed within the time period
agreed to in writing by the parties at the time such
services are authorized.
4 d� tme period within or which
any of ENGINEER's service• a completed is
exceeded throu an ENGINEER, all rates,
�� meas and amounts of compensation and the time
f apletiaa �f perfnnnance shall be subject to
equitable adjustment.
SECTION 5 - PAYMENTS TO ENGINEER
5.1. Methods of Payment for Services of
ENGINEER.
5.1.1 For Baric Services. OWNER shall pay
ENGINEER for all Basic Services rendered under
Section 1 (as amended and supplemented by Exhibit -
A "Scope of Services') as follows:
5.1.1.1. On the basis set forth in Exhibits B
and C "City of Sebastian Water and
Wastewater Master Plan Professional
Fees and Hourly Rate Schedule",
respectively
5.1.2. For Additional Servicer. OWNER shall
pay ENGINEER for all Additional Services
rendered under Section 2 on the basis agreed to in
writing by the parties at the time such services are
authorized.
5.1.3. Reimbursable Expenses. In addition to the
payments provided for in paragraphs 5.1.1. and
5.1.2, OWNER shall pay ENGINEER the actual
costs (except where specifically provided otherwise)
of all Reimbursable Expenses incurred in connection
with all Basic Services and Additional Services.
Reimbursable expenses mean the actual . expenses
incurred by ENGINEER or ENGINEER's
independent professional associates or consultants
directly or indirectly in connection with the Project,
such as expenses for. transportation, and subsistence
incidental thereto, reproduction of reports, doll
telephone calls and postage 3"'t%4- %i *0
5.2. ENGINEER shall submit monthly
statements for Basic and Additional Services
rendered and for Reimbursable Expenses incurred.
OWNER shall make prompt monthly payments in
response to ENGINEER's monthly statements.
5.3. ENGINEER's above charges are on the
basis of prompt payment of bills rendered and
HES/ch/P 13/Sebast.AtA
1 kM.r%:10 o-
-2-
C ��n't'�+In •.i l`1
continuous -progress of the work on the Assignment
until submission of the Report.
5.4. If OWNER fails to make any payment due
ENGINEER for services and expenses within thirty
days after receipt of ENGINEER's statement
therefor, thv-snmuatc dui FNCdNEE wiI be
ineFewed at the
"_.";Ath da3 aid—in_Addition, ENGINEER may,
after giving seven day's written notice to OWNER,
suspend services under this Agreement until
ENGINEER has been paid in full all amounts due
for services, expenses and charges.
SECTION 6 - COST CONTROL
6.1. OWNER's budgetary requirements -and
considerations in respect of the Assignment are set
forth in Exhibit -A "Scope of Services and
Schedule'.
6.2. Opinions of probable construction cost,
financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintenance costs
prepared by ENGINEER hereunder will be made on
the basis of ENGINEER's experience and
qualifications and represent ENGINEER's best
judgment as an experienced and qualified design
professional. It is recognized, however, that
ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by
others or over market conditions or OWNERS'
methods of determining their prices, and that any
utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of
the Report must of necessity be speculative until
completion f its detailed design. Accordingly,
ENGINEER does not guarantee that proposals, bids
or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
SEC ON 7 - GENERAL CONSIDERATIONS
7.1. All documents prepared or furnished by
ENGINEER (and ENGINEER's independent
professional associates and consultants) pursuant to
this Agreement are instruments of service and
ENGINEER shall retain an ownership and property
interest therein. OWNER may make and retain
copies for information and reference; however, such
documents are not intended or represented to be
suitable for reuse by OWNER or others. Any reuse
without written verification or adaptation by
ENGINEER for the specific purpose intended will
be at OWNER's sole risk and without liability or
legal exposure to ENGINEER, or the ENGINEER's
independent professional associates or consultants.
'AA —OWNFB shall n to"S� .n t t �s
ENGINEER--m r� NSIT'- indep.ndent
pnnlec�r������
cl�ms. da
m.
Any such verification or adaptation will entitle
ENGINEER to further compensation at rates to be
agreed upon by OWNER and ENGINEER.
7.2 The obligation to provide further services
under this Agreement may be terminated by either
party upon thirty days' written notice in the event of
substantial failure by the other party to perform in
accordance with the terms thereof through no fault
of the terminating party. In the event of any
termination, ENGINEER will be paid for all
services rendered and Reimbursable Expenses
incurred to the date of termination and, in addition,
all Reimbursable Expenses directly attributable to
termination.
7.3.1. OWNER and ENGINEER each is hereby
bound and the partners, successors, executors,
administrators and legal representatives of OWNER
and ENGINEER (and to the extent permitted by
paragraph 7.3.2 the assigns of OWNER and
HES/ch/P13/Sebast.AtA -3-
ENGINEER) are hereby bound to the other party to
this Agreement and to the partners, successors,
executors, administrators and legal representatives
(and said assigns) of each party, in respect of all
covenants, agreements and obligations of the
Agreement.
7.3.2. Neither OWNER nor ENGINEER shall
assign, sublet or transfer any rights under or interest
in (including, but without limitation, moneys that
may become due or moneys that are due) this
Agreement without the written consent of the other,
except to the extent that any assignment, subletting
or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless
specifically stated to the contrary in any written
consent to an assignment, no assignment will release
or discharge the assignor from any duty or
responsibility under this Agreement. Nothing
contained in this paragraph shall prevent
ENGINEER from employing such independent
professional associated and consultants as
ENGINEER may deem appropriate to assist in the
performance of services hereunder.
7.4 Nothing under the Agreement shall be
construed to give any rights or benefits in the
Agreement to anyone other than OWNER and
ENGINEER, and all duties and responsibilities
undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other
pay.
EXHIBIT "A"
SCOPE OF SERVICES AND SCHEDULE
Purpose
The purpose of this study is to develop a Master Plan for providing water and wastewater
utility service within the City of Sebastian corporate limits. The study will include, but not be
limited to, economic impacts on the potential customers within the water and wastewater
service area, -alternative methods of providing water and wastewater service (water supply,
treatment, storage and distribution; and wastewater collection, treatment and effluent. disposal),
population projections, raw water quality, effluent disposal, permitting issues, and other utility
related matters. In addition, the study will address the initial and future capital needs of the
proposed water and wastewater utility system to accommodate expansion of the system and the
flexibility to adapt to future potential • regulatory changes regarding water and wastewater
systems. Moreover, the study will be suitable to supplement potential loan and grant
applications for the proposed system.
Based on the purpose of this Water and Wastewater Master Plan for the City of Sebastian, the
study has been divided into nine (9) basic components, as described below.
TASK 1 - DATA COLLECTION
Data will be collected from, but not be limited to, the offices of the St. Johns River Water
Management District (SJRWMD), Florida Department of Environmental Protection (FDEP),
City of Sebastian and Indian River County Planning Departments, City of Sebastian Utility
Department, the Soil Conservation Service, the United States Geological Service, Department
of Community Affairs, and others. The data that will be collected will include, but not be
limited to, FDEP Monthly Operating Reports (MOR's) for the water treatment plant (WTP)
and wastewater treatment plant (WWTP) in the proposed service area, raw water quality data,
WTP and WWTP design criteria, drawings and .engineering reports (if available), soil data,
land use maps, building permit data, and other relevant information.
TASK 2 - CUSTOMER AND FLOW PROJECTIONS
Based on a review of the historical population and growth projections as developed in the
City's and County's Comprehensive Land Use Plans, building permits and other relevant
information, an accurate forecast of customer and equivalent residential connections (ERC's)
through a five-year forecast horizon will be developed. In addition, average day, maximum
day and peak hour water demands and wastewater flow projections will be calculated utilizing
HES/ch
P13/Sebast.Scp -1-
the population growth projections, ERC usage, water conservation programs, and other
relevant data over the 10 -year forecast horizon.
TASK 3 - EXISTING WATER DISTRIBUTION AND TREATMENT
A. Distribution
The existing distribution system will be evaluated with the use of computer simulation.
An engineering opinion overview will be provided based upon existing demands and
system capability of meeting service requirements. The overview will also focus on
identifying system deficiencies with recommendations for improvements.
B. Supply and Treatment Cgpacity
The potable water facilities will be evaluated with respect to raw water supply,
treatment capacity, storage and high -service pumping. The wells and treatment
analysis will focus on water quality and ability of existing process to meet existing and
anticipated future regulations. Previous hydrogeological reports will be reviewed and
evaluated with respect to projected demands and water quality criteria.
TASK 4 - EXISTING WASTEWATER COLLE TION TREATMENT AND EFFLUENT
DISPOSAL
A. Wastewater Collection
An engineering opinion overview will be performed on the wastewater collection
system which will include a computer simulation of the overall wastewater collection
system. It will be necessary to obtain from the City of Sebastian information on all
pump stations. This information will include:
• Pump make and model or head curves
• Wet well diameter
• Wet well depth
• Invert depth
• Overall wastewater collection system map
The overview will be directed at determining system deficiencies and recommending
improvements to the wastewater collection system.
HES/ch
P13/Sebast.Scp -2-
B. Treatment and Disposal Capacity
The WWTP will be evaluated against demands and level of treatment for commitments
for effluent. For effluent disposal, we will utilize previous effluent disposal reports, as
well as soil conservation services data.
TASK 5 - HYDRAULIC ANALYSIS OF WATER AND WASTEWATER TRANSMISSION
SYSTEM
A. Water Distribution System Anal
Based on the information obtained from the City relative to the water system,. HAI will
prepare a pipe and node map of the water transmission and distribution system, as well
as a data file based upon the node map for input into the computer run. HAI will
utilize the Kentucky Pipe hydraulic analysis program as developed by Dr. Donald J.
Wood of the University of Kentucky for modeling the water distribution system. HAI
will disaggregate the existing demand data by node based upon the location of existing
units and customer sales data. Based on the above, HAI will develop typical per-unit
demand data by billing zone for projection of future water supply demands. An
estimate of the future demand per node, based upon the total build -out development
units and unit demand data, will be developed. Utilizing the water supply operating
data obtained from the City, HAI will determine the maximum day demand factor,
peak hourly demand factor, and diurnal flow curves. HAI will develop four (4) basic
node configurations to include:
(1) Existing system.
(2) Existing system following the proposed additional well installations.
(3) Future system improvements (5 years).
(4) Future system improvements (10 years).
The hydraulic model of the existing system will be test run with field flow and pressure
data provided by the City to verify the hydraulic nodes. A steady state simulation of
each configuration above at maximum day, peak hour, and maximum day plus fire
flow at up to seven (7) locations determined by the City. The model run results,
system deficiencies and recommended improvements will be summarized in the water
master plan. In addition, HAI will prepare up to eight (8) pressure contour maps of the
model run results, as selected by the City, for incorporation into the master plan.
Diskettes of the computer model and node map will be provided to the City.
HES/ch
P13/Sebast.Scp -3-
B. Wastewater Transmission System Analysis
Based on the information obtained from the City of Sebastian relative to the wastewater
collection and transmission facilities, HAI will prepare a pipe and node map of the
wastewater force main system, as well as a data file based upon the node map for input
into the computer run. The Kentucky Pipe program will be utilized to model the
wastewater force main system. HAI will disaggregate lift station service areas by
node. Based upon the data from the FDEP monthly operating reports, HAI will
develop a per ERC wastewater generation for projection of future wastewater needs.
An estimate of the future wastewater generation per lift station service area, based upon
total build -out development units and per ERC, will be developed. Utilizing the data
provided by the City, HAI will determine the maximum day and peak hour factor.
HAI will develop three (3) basic node configurations to include:
(1) Existing system.
(2) Future system improvements (5 years).
(3) Future system improvements (10 years).
A steady-state simulation of each configuration above at average day, maximum day
and peak hour will be developed. Diskettes of the hydraulic model and node maps will
be provided to the City.
TASK 6 - WATER SYSTEM PLANNING
Based upon the engineering overview of the existing water system and customer projections, a
water system master plan will be developed. This plan will include utilizing the designated
well locations and safe yields. The plan will address meeting the SDWA. A phased capital
improvement plan will be developed for both distribution and treatment supply.
TASK 7 - WASTEWATER SYSTEM PLANNING
Based on the engineering overview and customer projections, a phased capital improvement
plan will be developed for the collection, treatment and disposal systems. For effluent
disposal, we will try to optimize existing effluent disposal sites through re -rating, if possible.
Future golf course, green spaces and other effluent reuse sites will also be identified for
effluent disposal. The data included in the wastewater system planning will provide sufficient
information for preparation of the FDEP Reuse Feasibility Study.
HES/ch
P13/Sebast.Scp -4-
TASK 8 - ECONOMIC ANALYSIS
Based on the recommended existing and future capital improvements for the City's water and
wastewater system, an economic analysis will be conducted. In addition, various funding
alternatives, including, but not limited to, the Farmers Home Administration Grant/Loan
Program, Community Development Block Grants, State Revolving Loan Fund Program, and
low interest loans, will be evaluated and included in the economic analysis.
Utilizing the customer projections, capital costs, staffing and operational requirements, and
other relevant data determined in the seven () previous tasks, a range will be developed that
will identify the average costs per customer. Moreover, if necessary modifications to other
charges (e.g., capital charges, meter installation charges, deposits, reconnection fees,.etc.) will
be described, and recommended ranges will be identified.
TASK 9 - DRAFT AND FINAL REPORT
Five (5) copies of the draft report will be provided to the City for their review. A review
meeting will be conducted to review the draft report and discuss any comments the City may
have. As a result of the review meeting, the City's comments will be incorporated into the
final report and ten (10) copies of the final report will be submitted for approval. In addition,
HAI will present the final report to the City Council.
ESTIMATED PROJECT SCHEDULE
The estimated project schedule for this project from data collection to report preparation is five
(5) months from the date of approval of the proposal. A draft report will be provided to the
City for review in four (4) months from authorization, and a final report submitted four (4)
weeks thereafter. Summarized below is the recommended project schedule:
1.
2.
3.
4.
5.
Data Collection
Customer and Flow Projections
Completion Date(1)
January 12 - February 16, 1994
January 12 - February 16, 1994
Existing Water Distribution and Treatment January 12 - February 16, 1994
Existing Wastewater Collection
and Treatment
Review Meeting
HES/ch
P13/Sebast.Scp -5-
January 12 - February 16, 1994
February 24, 1994
6. Hydraulic Analysis for Water and
Wastewater System
7. Water System Planning
8. Wastewater System Planning
9. Economic Analysis
10. Draft Report
11. Review Meeting
12. Final Report
13. Presentation to City Council
Completion Date(l)
February 24 - March 16, 1994
March 16 - April 6, 1994
March 16 - April 6, 1994
April 6 - April 20, 1994
April 20, 1994
April 27, 1994
May 18, 1994
May 25, 1994
(1) Assumes authorization for notice to proceed on January 12, 1994.
HES/ch
P 13/Sebast. Scp -6-
EXHIBIT B
CITY OF SEBASTIAN
WATER WASTEWATER MASTER PLAN
PROFESSIONAL FEES
ask Description
Mrs.
principal
Cost
Project Msnager
!]'Sneer V
Hrf Ceet
Prefect fbgineer
Thgineer IV
Mrf Cost
Mrs
fmgineering
Technician
Cost
I
Nerd
preeee ring
Cost
Mrs.
Total
Cost
4. Collect and RevieW All Available Information
2
$212.00
8
$429.28
32
$1,479.68
2
$74.74
2
$61.58
46
$2,257,18
B. Suemarire Objective and Existing Situation
2
$212.00
8
$429.28
16
$739.84
8
$298.96
4
$122.96
38
$1,803.04
'. Review Existing Service Area Information and Historical Population
2
$212.00
4
$214.64
8
$369.92
16
$597.92
4
$122.96
34
$1,517.11
). Describe Existing Potable Water Fe elllt les, Review Historical
Water Demand Data and Describe Service Area Agreements
8
$818.00
16
$858.56
32
$1,479.68
16
$597.92
a
$245.92
60
$4,030.08
E. Describe Existing Wastewater Facilities, Review Historical Sewage
Flw and Fla+ Characteristics Data and Describe Service Area Agreements
8
$848.00
16
$858.56
32
$1,179.68
16
$591.92
a
$245.92
80
$4,030.08
F. Review and Summarize Current Regulatory Requirements
4
$424.00
8
$429.28
24
$1,109.76
4
$119.48
8
$245.92
48
$2,358.11
Develop Population Projections, Water Demand Projections, .
West ewe ter Floao Projections and Future Service Areas
8
$818.00
16
$859.56
32
$1,479.68
16
$597.92
8
$245.92
80
$4,030.08
1. Develop and Stumerize Water System Hydraulic Analysis
4
$424.00
16
$050.56
40
$1,819.60
40
$1,494.80
2
$61.48
102
$4,688.11
t. Develop and Summarize Wastewater System Hydraulic Analysis
1
$131.00
16
$658.56
10
91,819.60
10
$1,191.80
2
$61.18
202
$1,688:11
3. Develop and Sunmarire Water System Capital Ivpcoressenta Progress
a
$018.00
16
$858.56
32
$1,479.68
16
$597.92
a
$245.92
80
$4,030.08
K. Develop and Summarize Westewatar System Capital Improvement Program.
8
$858.00
16
$858.56
32
$1,479.68
l6
$597.92
8
$245.92
80
$4,030.08
t. Dvelop and Summarize Financial Management Program to Implement CIP.
16
$1,696.00
24
$1,287.84
40
$1,819.60
16
$597.92
8
$245.92
104
$5,677,28
1. Prepare Draft Master Plan 4 Sumbit Five (5) Copies to City.
16
$1,696.00
32
$1,717.12
60
$2,774.40
24
$096.88
80
$2,459.20
212
$9,543.60
4. Meet With City Staff to Discuss City', Review Comments of Draft M.P.
8
9819.00
B
9129.28
0
30.00
0
$0.00
1
530.71
I)
$1,308.02
J. Incorporate CSGy'a Comments and Submit Tan (10) Final Copies of M.P.
1
9QLDa
1
$211.69
8
5369.92
I6
5597.92
10
$1,229.60
72
$2,836.08
P. Presentation of Mester Plan to City Council.
4
$424.00
4
$211.61 1
0
$0.00
0
$0.00
1
$30.74
9
$669.38
Totals
106
$11,236.00
212
$11,375.92
428
$19,790.72
246
59,193.02
192
$5,902.08
DIred C k:
Comes:
Trued:
TOTAIB:
1184
$57,497.74
$500.00
01,000.00
0250.00
$59,241.74
92-023.07/pt/EXCEL-I/COS-Exhb.XlS
"EXHIBIT C"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
HOURLY
EMPLOYEE CLASSIFICATION RATE
G. C. Harman
Principal, P. E.
$108.00
P.G.Murray
Construction Inspector
$54.00
H E. Schmidt
Principal Project IViananer, P.F.
108.00
J. E. Chnstophe,
Frinana,, Froje , rd;anagcr
C',
C. lh Drake
Principal, Proiect Manage:, P.G.
.;;2.33
M A. R nnin
Y g
oProject
Principal, D roject Manager, P.E.
a mm'ti'
$92.83
01 <,
M. I. Luke
Principal, Project fJar,agc` FLS
$92.83
ps
..... :.:
.....,
R.J. Ori
Financial Manager, CPA, MBA
$85.67
W.D. Musser
Engineer VII, P.E.
$67.50
_
ta:��tr'`.`d'fk'6:•U`'F;&i02'i` >` ,zmFC�.„tr
T.A. Hochuh
Engineer VI, P.E.
$63.61
'.t. �> :^'a. v
.. ..
..fix,.
S. C. Quinlan
Engineer VI, P.E.
$61.67
W. B. Lafrenz
G.J. Revoir
V. P.E.
$54.68
R. K. Cashe .Enoineer V
T.
A. T. Woodcock Engineer IV
J. J. Burgiel Senior Rate
C. L.
R. C. Copeland Senior
J. D. Fox Enoineer IV
at-excel/H rlyrate/2-7Spc. Sch
IV
MBA
$51.30
ME
$51.27
N
$50.63
$49.98
am
$49.95
._,
$48.68
am
$47.12
P.G.Murray
Construction Inspector
$54.00
.:..........,, .
_
D P Dufresne
Hydrogeologist IV P G
$53.22
<: R.a,�> trtN; @;�2'tu
.i:i'J:Y.b�k). k.<>,w5
?' n"'cke H.
C M. Bliss
Engineer V
$52.57
OU
R. K. Cashe .Enoineer V
T.
A. T. Woodcock Engineer IV
J. J. Burgiel Senior Rate
C. L.
R. C. Copeland Senior
J. D. Fox Enoineer IV
at-excel/H rlyrate/2-7Spc. Sch
IV
MBA
$51.30
ME
$51.27
N
$50.63
$49.98
am
$49.95
._,
$48.68
am
$47.12
"EXHIBIT C"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
HOURLY
EMPLOYEE CLASSIFICATION RATE
A. T. Gawad Engineer IV $46.98
...... a
K. Wulff Engineering Design II $45.23
1-1
..: .. >. ..>:. .r
A.K. Gay Engine erIV $44.90
'Y`4%rs'..:Syhti:;..3:::<<;)G,'< '.:e;'io,`:ti%k'y 'rq: A ' ;„«v' l:N.•,o. Y?w,nroti.� u” r'wC''> &�w��"mpk,.'o
aa•�?-'>'.�.w.?'"'�""'r1oz`��''�S•Z':o,.'«..v'ww.fuwa°�:'u��:�..53�`"' �'� .a%A'�,;��'.�'''�keva�3�.'�'' k:�ia�'G:»z�4`:i
G.R. Crawford Engineer III _ $42.53
:a;Fak>�.. hy$R�•"`.J:S<` �r�Sd��e9.un�Dsa' '. 'i.., :' �>..
F.A. Brinson Engineer III $38.07
S. G. Neumeyer Engineering Technician III $38.07
,:Si:«'M'43r S•4�?X:0. 'Y+t>..`.!c. x:S AC:'.Tc.:.wn :.; 4'..
i y
R. H. Nelson Engineering Technician III $35.91
>"+''`��.�� . �.•�%'��syy"a r?�^�:Qw ' :ro'�,�g y:.$ o:A'>.Xpy�o, «;
M. J. Hudkins Engineer 1 $35.69
:oo. ». ;x.}q�.ro�a ar^'...e. x�:•:�.5 ey.,by: s' .C.' :a:<�::r;:<:;.;o gp�v �';>' :. ..,>.. ,,
W. Wasson Hydrogeologist II $35.69
SAL �'•k;�ob2k�'f.. '4[�Q. `;..'.'km.,by��..:� �' i
F
C. M. Gaylord Senior Word Processor $35.64
...�. f.�a�� �'<e:.�.:.'rt.2.',. ..p"o..e5" u«_.•:µ,%ba'�i'hac`�e.>E.
T. A. Calzaretta Engineering Technician 111 $35.10
L.W. Mitchell Engineer 1 «& $35.10
{ "•�� {` oe�.�?�Y.�:� S.o'b'e�.:" �y�.�q��oY�%9 4� M���:e��»�:
�`J"l.' bU�', :' oY'i5,�n'4aYv'''�\`;.4x%Yu"'�':'.« �>.: r. ,G .') 9Qo�o�" � 'G ow'M4'::):'9b�kww�2%�'6�'�oX�.r'•'.•w�."
D. Jiskoot Engineering Technician III $34.70
K. R. Liebknecht Survey Crew Chief/Survey Technician II $33.48
S.M. Fensterer Survey Crew Chief/Survey Technician11$32.81
J.A. Manning . Engineer 1 $32.40
J. Warner Engineering Technician II $32.40
>
E. Jenkins Survev Technician 11 $32.40
Senior Word Processor $31.32
Egos Ml -�:.:� ;;�. 'Em
Word Processor $29.97
.."��ue.:ai,f6�Suvf.'eeti„ifitt:cR«HuaS:.'c£::w:,�a' ao >o
Word Processor $29.16
a t -excel /H rlyrate/2-7 Spc. S ch
EMPLOYEE
N. DeCorte
"EXHIBIT C-
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
CLASSIFICATION
Engineer
HOURLY
RATE
$28.35
C. C. Tomlinson Assistant Rate Analyst $27.81
xC:i3.'.:6.:1<3:0'%':�i.:'mMN= :, ..`g?:.':"'$:i'.2.rofs>9>tit!":aii:Ya."'t':.#:a;'.L§ar:<:.:. �?''.�+':°<
t�C�adX"�MDA.W�aauYF'4�S�: Tl �.�.���'.`":
C.A. Lauretta Word Processor $27,14
H. A. Cox
Engineer 1 S27.00
a
J. Van Anda
Engineering Technician II S23.63
S.D. Clatchey
Survey Technician I S23.63
T.N. Benedico
Word ProcessorlReceptionist S22.95
D. Trussell
Word Processor $21.60
�%
L.E. Bennett
Survey Technician I 520.93
M. Taylor
Reproduction/Courier Support S20.52
... ^'��.
.fi'n ."• :.
its"b'^.i:F'vA"�.U�<aC:�.w�'A
J.J. Wallace
uL:
Engineer I S20.25
.:f• ^°;,"v'',:y"u. os.,,ety<a,";�^;1,.
E:acE. .duax^' w:sti. \ «,4.:<0%c.,,,,.s:<
S, Simon
Reproduction/Courier Support S20.25
S. C. Cobert
Engineerl S19.44
C. Cuevas
Secretarial Support S17.69
at-excel/Hrlyrate/2-7Spc. Sch
CJ,A,.:5 A,.:5 (Jas 1% »..�..Ct- c'(�.",.'g`� ot S a 1„n �,..,
014- }u VAAL44 -g a.. I I al 94" , n.�1V
ATTACHAIE!NT A �
GENERAL PROVISIONS
Attached to and trade a part of LETTER
AGREEMENT, dated December 20, 1993, between
the City of Sebastian (ORTTER) and Hartman &
Associates, Inc. (ENGINEER) in respect of the
Project described therein.
SECTION I - BASIC SERVICES OF ENGINEER
1.1 After written authorization to proceed,
ENGINEER shall perform the following
professional services:
I.I.J. Consult with OWNER to clarify and define
OWNER's requirements for the Assignment and
review available data;
1.1.2. Advise OWNER as to the necessity of
OWNER's providing or obtaining from others
special services and data required in connection with
the Assignment and assist OWNER in obtaining
such data and services;
1.1.3. Provide analyses of OWNER's needs with
evaluations and comparative studies of prospective
solutions;
1.1.4. Prepare a Report of ENGINEER's findings
and recommendations and furnish five copies of the
Report and review it in person with OWNER.
1.2.1 The duties and responsibilities of
ENGINEER described above are supplemented and
amended as indicated in paragraph 1 of Exhibit -A
'Scope of Services and Schedule' which is attached
to and made a part of the Agreement.
SECTION 2 - ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER,
Additional Services related to the Assignment will
be performed by ENGINEER for an additional
professional fee.
SECTION 3 - OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner
so as not to delay the services of ENGINEER:
ES/chJP13/Sebast.AtA -1-
2
3.1. Provide all criteria and full information as
to OWNER's requirements for the Assignment and
designate in writing a person with authority to act
on OWNER's behalf on all matters concerning the
Assignment;
3.2. furnish to ENGINEER all existing studies,
reports and other available data pertinent to the
Assignment, obtain or authorize ENGINEER to
obtain or provide additional reports and data as
required, and furnish to ENGINEER services of
others required for the performance of
ENGINEER's services hereunder, and ENGINEER
shall be entitled to use and rely upon all -such
information and services provided by OWNER or
others in performing ENGINEER's services under
this Agreement;
3.3. arrange for access to and make all
provisions for ENGINEER to enter upon public and
private property as required for ENGINEER to
perform services hereunder,
3.4 perform such other functions as are
indicated in Exhibit -A' Scope of Services and
Schedule'; and
3.5. bear all costs incident to compliance with
the requirements of this Section 3.
SECTION 4 - PERIOD OF SERVICE
4.1. ENGINEER's Basic Services will be
performed and the Report submitted within the time
period or by the date stipulated in Exhibit -A "Scope
of Services.'
4.2. ENGINEER's Basic Services under this
Agreement will be considered complete at the earlier
of (1) the date when the Report is accepted by
OWNER or (2) thirty days after the date when the
Report is submitted for final acceptance, plus in
each case, if applicable, such additional time as may
be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to
approve the Report.
4.3 ENGINEER's Additional Services will be
performed and completed within the time period
agreed to in writing by the parties at the time such
services are authorized.
4.4. If any time period 4ithin or date by w0ch
any of ENGIINEER's services are to be completed is
exceeded through no fault of ENGINEER, all rates,
measures and amounts of compensation and the time
for completion of performance shall be subject to
SECTION 5 - PAYMENTS TO ENGINEER
5.1. Methods of Payment for Services of
ENGINEER.
5.1.1 For Basic Services. OWNER shall pay
ENGINEER for all Basic Services rendered under
Section I (as amended and supplemented by Exhibit -
A 'Scope of Services') as follows:
5.1.1.1. On the basis set forth in Exhibiis B
and C 'City of Sebastian Water and
Wastewater Master Plan Professional
Fees and Hourly Rate Schedule',
respectively
5.1.2. For Additional Services. OWNER shall
pay ENGINEER for all Additional Services
rendered under Section 2 on the basis agreed to in
writing by the parties at the time such services are
authorized.
5.1.3. Reimbursable Expenses. In addition to the
payments provided for in paragraphs S.I.J. and
5.1.2, OWNER shall pay ENGINEER the actual
costs (except where specifically provided otherwise)
of all Reimbursable Expenses incurred in connection
with all Basic Services and Additional Services.
Reimbursable expenses mean the actual expenses
incurred by ENGINEER or ENGINEER's
independent professional associates or consultants
directly or indirectly in connection with the Project,
such as expenses for. transportation, and subsistence
incidental thereto,stage JJ``�Kee� eA4,ctt_on,reports toil,
telephone calls and postage !! •M
5.2. ENGINEER shall submit monthly
statements for Basic and Additional Services
rendered and for Reimbursable Expenses incurred.
OWNER shall make prompt monthly payments in
response to ENGINEER's monthly statements.
5.3. ENGINEER's above charges are on the
basis of prompt payment of bills rendered and
HES/ch/P13/Sebast.AtA -2-
continuous progress of the work on the Assignment
until submission of the Report.
5.4. If OWNER fails to make any payment due
ENGINEER for services and expenses within thirty
7 days after N cement
Vrgirvmr
e ammmts duce—E
'd
GINEER may,
seven day's written notice to OWNER,
suspend services under this Agreement until
ENGINEER has been paid in full all amounts due
for services, expenses and charges.
SEC ION 6 - COST CONTROL —
6.1. OWNER's budgetary requirements and
considerations in respect of the Assignment are set
forth in Exhibit -A 'Scope of Services and
Schedule'.
6.2. Opinions of probable construction cost,
financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintenance costs
prepared by ENGINEER hereunder will be made on
the basis of ENGINEER's experience and
qualifications and represent ENGINEER's best
judgment as an experienced and qualified design
professional. It is recognized, however, that
ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by
others or over market conditions or OWNERS'
methods of determining their prices, and that any
utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of
the Report must of necessity be speculative until
completion f its detailed design. Accordingly,
ENGINEER does not guarantee that proposals, bids
or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
SECTION 7 - GENERAL CONTSIDERA71ONS
7.1. All documents prepared or furnished by
ENGINEER (and ENGINEER's independent
professional associates and consultants) pursuant to
this Agreement are instruments of service and
ENGINEER shall retain an ownership and property
interest therein. OWNER may make and retain
copies for information and reference; however, such
►t1M1� COM'+e11ry6� 9 h Cp4 'CJI' �� ��
_ Zo'�
��Ar at St
documents arc not intended or represented to be
suitable for reuse by OWNER or others. Any reuse
without written verification or adaptation by
ENGINEER for the specific purpose intended will
be at OWNER's sole risk and without liability or
legal exposure to ENGINEER, or the ENGINEER's
independent professional associates or consultants,
associates and consultants from all
ENGINEER to furtber compensation at rates to be
agreed upon by OWNER and ENGINEER.
7.2 The obligation to provide further services
under this Agreement may be terminated by either
party upon thirty days' written notice in the event of
substantial failure by the other party to perform in
accordance with the terms thereof through no fault
of the terminating party. In the event of any
termination, ENGINEER will be paid for all
services rendered and Reimbursable Expenses
incurred to the date of termination and, in addition,
all Reimbursable Expenses directly attributable to
termination.
7.3.1. OWNER and ENGINEER each is hereby
bound and the palmers, successors, executors,
administrators and legal representatives of OWNER
and ENGINEER (and to the extent permitted by
paragraph 7.3.2 the assigns of OWNER and
20 ES/ch/P13/Sebast.AtA -3.
ENGINEER) are hereby bound to the other party to
this Agreement and to the partners, successors,
executors, administrators and legal representatives
(and said assigns) of each party, in respect of all
covenants, agreements and obligations of the
Agreement.
7.3.2. Neither OWNER nor ENGINEER shall
assign, sublet or transfer any rights under or interest
in (including, but without limitation, moneys that
may become due or moneys that are due) this
Agreement without the written consent of the other,
except to the extent that any assignment, subletting
or transfer is mandated by law or the effect of this
liatitation may be restricted by law. Unless
specifically stated to the contrary in any written
consent to an assignment, no assignment will release
or discharge the assignor from any duty or
responsibility under this Agreement. Nothing
contained in this paragraph shall prevent
ENGINEER from employing such independent
professional associated and consultants as
ENGINEER may deem appropriate to assist in the
performance of services hereunder.
7.4 Nothing under the Agreement shall be
construed to give any rights or benefits in the
Agreement to anyone other than OWNER and
ENGINEER, and all duties and responsibilities
undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other
party.
01/11/94 15:12 V 407 951 3741 FRESE,NASH et al
FRFsn, NASH & TORPY, P.A.
GAMY D. FR"K t
CiHn, SAN NAIH'
V WCENT U. TORPY. JR. 1
Rlot1ARD IC. T9RI-Y
O..RY S. I AMM" I
J..PAT91014 ANDS.HSON
LAURA L. ANDERSON
CH/INI." A. NQ9LLINOCR
N'1•lu•HRN F. HKUN'IVN
WILr.,•M A. G.,NN
. CD,
C.,. H•T+w F..Y.,.
or CNVNEEI.
ATW,RNEVN AT LAW
January 11, 1994
VIA FACSIMILE 589-5570 AND HAND DELIVERY
Richard B. Votapka, P.E.
Utilities Director
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Re: Utility Department Matters
Proposed Contract for Utility Master Plan
with Hartman & Associates
Our File No. 93-9659
Dear Richard:
FM
980 S. IIAHwIN Crl•Y BI.VD.
St= 505
MRI,HOVNNN. FIAHOLL)A32991
16071 904 1:100
FAX 14071 051-3741
YA<ucD Cc.T,r,m w T•s •In un
�BOARE CMTIPDiD IN WIL1 ,
TNIIII'I'„ K R.T•TRH
s 1iOARY CEIPI'Irlsn rN (:rvn. '1'Nu,. LA.+
Due to the fact that I was unable to reach you by telephone
earlier today, I have enclosed with this letter the proposed
Attachment A General Provisions to the proposed contract you
received from Hartman & Associates for the Utilities Master Plan
which have my comments noted thereon. I would recommend that you
contact an authorized representative of Hartman & Associates to
confirm that they will allow the changes to be made to Sections 5
and 7 as noted in the enclosed document.
Sincerely yours,
FRESEr SH i TORPYr P. A.
l�
Cha les Ian Nash
City Attorney
CIN/lpp
Enclosure as stated
01/11/94 15:12 V 407 951 3741 FRESE,NASH et al
ATTACHMEN1 A
GENERAL PROVISIONS
Attached to and made a pan of LEITER
AGREEMENT, dated December 20, 1993, between
the City of Sebastian (OWNER) and Hartman d.
Associates. Inc. (ENGINEER) in respect of the
Pro3ecs described therein.
SECTION I - BASIC SERVICES OF ENGINEER
1.1 After written authorisation to proored.
ENGINEER shall perform the following
professional services:
1.1.1. Consultwith OWNER to clarify and define
OWNER's requirements for the Assignment and
review available data;
1.1.2. Advise OWNER as to the necessity of
OWNER's providing or obtaining from others
special services and data required in connection with
the Assignmeat and assist OWNER in obtaining
such data and services;
1.1.3. Provide analyses of OWNER's needs with
evaluations and compsustive smdics of prospective
solutions;
1.1.4. Prepare a Report of ENGINEER's findings
and recommendations and furnish five copies of the
Report and review it in pusoo with OWNER.
1.2.1 The duties and responsibilities of
ENGINEER described above are supplemented and
amended as indicated in paragraph 1 of Exhibit -A
•Scope of Services and Schedule' which is attached
to Lod made a pan of the Agreement.
SEC -MON 2 - ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER,
Additional Services related to the Assignment will
be performed by ENGINEER for an additional
professional fee.
SECTION 3 - OWNER'S RESPONSTBTLITIES
OWNER shall do the following in a timely mAmcr
so as not to delay the services of ENGINEER:
`lJ ESlchlPl3lSebast.AtA -1-
2
N
3.1. Provide all entena and full mfomtauon as
to OWNER's requirements for the Assignment and
designate in writing a person with authonry to act
on OWNEft's behalf on all matters concerning the
Assignment;
3.2. furnish to ENGINEER all existing studies,
reports and other available data pertinent w the
Assignment, obtain or authorize ENGINEER to
obtain or provide additional reports and data as
required, and furnish to ENGINEER services of
others required for the performance of
ENGINEER's services hereunder, and ENGINEER
shall be entitled to use and rely upon all -Eucb
information and services provided by OWNER or
others in performing ENGINEER's services under
this Agreement;
3.3. arrange for access to and make aL
provisions for ENGINEER to enter upon public and
private property as required for ENGINEER to
perform services hereunder;
3.4 perform such other functions as are
indicated in Exhibit -A' Scope of Services and
Schedule'; and
3.5. bear all costs incident to compliance with
the requirements of this Section 3.
a1g • ' _ : • � • �c7�IL1�
4.1. ENGINEER's Basic Services will be
performed and the Report submitted within the time-
period
imeperiod or by the date stipulated in Exhibit -A 'Scope
of Services.'
4.2. ENGINEER's Basic Services under this
Agreement will be considered complete at the earlier
of (1) the date when the Report is accepted by
OWNER or (2) thirty days after the date when the
Repon is submitted for final acceptance. plus in
each rase, if applicable, such additional time as tray
be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to
approve the Report.
4.3 ENGINEER's Additional Services will be
performed and completed within the time period
agreed to in writing by the parties at the time such
01/11/94 15:13 '6. 407 951 3741 FRESE,NASH et al a 03
services are authorized -
4.4. If any time period within or date by which
any of ENGINEER's service are to be completed is
exceeded through no fault of ENGINEER, all rates,
measures and amounts of compensauon and the time
for completion of performance shall be subject to
equitable adjustment.
SECTION 5 - PAYMENTS TO ENGINEER
5.1. Methods of Payment for Services of
ENGINEER. --
SAA For Basic Servicer. OWNER shall pay
ENGINEER for all Basic Services rendered under
Section I (as amended and supplemented by Exhibit -
A 'Scope of Services') as follows:
5.1.1.1. On the basis ser forth in Exhibits B
and C 'City of Sebastian Water and
Wastawatnr Master Plan Professional
Fees and Hourly Rate Schedule',
respocovely
5.1.2. For Addirional Servicer. OWNER shall
pay ENGINEER for all Additional Services
rendered under Section 2 on the basis agreed to in
writing by the parties at the time such services are
authorized.
5.1.3. Re/mbursabLe Expenses. In addition to the
payments provided for in paragraphs 5.1.1. Lad
5.1.2, OWNER shall pay ENGINEER the acnal
costs (except where specifically provided otherwise)
of all Reimbursable Expenses incurrad in connection
with all Basic Service and Addifional Services.
Reimbursable expenses mean the actual expenses
incurred by ENGINEER or ENGINEER's
independent professional asweisim or consultants
directly or indirectly in connection with the Project,
such as expenses for. transportation, and subsistence
incidental therm, reproduction of reports, toll
telephone calls and postage) -),-- -F-
5.2. ENGINEER shall submit monthly
statements for Basic and Additional Services
rendered and for Reimbursable Expenses incurred.
OWNER shall make prompt monthly payments in
response to ENGINEER's monthly statements.
5.3. ENGINEER's above charges are on the
basis of prompt Payment of bills rendered and
HES/chtP 13/Scb"t-AtA -2-
elf•
continuous progress of the work on the Assignment
until submission of the Report.
5.4. If OWNER fails to makc any payment due
ENGINEER for services and expenses within lhiny
days &her receipt of ENGINEER's statement
therefor, the--amomits due B?
rnm 3 zed
th' ENGINEER may,
after giving seven day's written notice to OWNER,
suspend services under this Agreement until
ENGINEER bas been paid in full all amounts due
for services, expenses and charges.
SECTION 6 - COST CONTROL
6.1. OWNER's budgetary requirements and
considerations in respect of the Assignment arc set
forth in Exhibit -A 'Scope of Services and
Schedule'.
6.2. Opinions of probable concoction cost,
financial evaluation, feasibitiry, studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintensnx costs
prepared by ENGINEER hereunder will be made on
the basis of ENGINEER's experience and
qualifications and represent ENGINEER's best
judgment as an experienced and qualified design
Professional. It is recognized, however, that
ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by
others or over market conditions or OWNERS'
methods of dewmining their prices, and that any
utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of
the Report must of necessity be speculative until
completion f its detailed design. Accordingly,
ENGINEER does not guarantee that proposals, bids
or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
7.1. All documents prepared or furnished by
ENGINEER (and ENGINEER's independent
professional asacciates and consultants) pursuant to
this Agreement are instruments of service and
ENGINEER shall retain an ownership and property
interest therein. OWNER may make and retain
copies for inforrnstion and reference; however, such
01/11/94 15:14 V 407 951 3741 FRESE,NASH A al fd 04
documents are not intended or represented io be
suitable for reuse by OWNER or others. Any reuse
without written verification or adaptation by
ENGINEER for the specific purpose intended will
be at OWNER's sole risl; and witbout liability or
Icgal exposure to ENGINEER, or the ENGINEER's
independent professional associates or consultants#
d
ndent
ENfessional associates and consultmtt from all
Any such verification or adaptation will entitle
ENGINEER to further compensation at rates to be
agreed upon by OWNER and ENGINEER.
7.2 The obligation to provide further services
under this Agreement may be terminated by either
party upon thirty days' written notice in the event of
substantial failurt by the other parry to perform in
accordance with the terms thereof through no fault
of the terminating party. In the event of any
termination, ENGINEER will be paid for ail
services rendered and Reimbursable Expenses
incurred to the time of termination and, in addition,
all Reimbursable Expenses directly attributable to
termination.
7.3.1. OWNER and ENGINEER each is bereby
bound and the parmers, successors, executors,
administrators and legal representatives of OWNER
and ENGINEER (and to the extent permitted by
paragraph 7.3.2 the assigns of OWNER and
2 U ES/ch/P131Sebast,AtA .3-
U
ENGINEER) are hereby bound to the other pane to
this Agrmmcnt and to the partners, successor,
executors, administrator and legal mpreseotativcs
(and said assigns) of each party, in respect of all
covenants, agreements and obligations of the
Agreement.
7.3.2, Neither OWNER nor ENGINEER shall
assign, sublet or transfer any rights under or interest
in (including, but without limitation, moneys that
may become due or moucys that are due) this
Agreement without the written consent of the otbw,
except to the extent that Roy assignment, subletting
or transfer is mandated by law or the effect of this
liuriuition may be restricted by law. Unless
specifically suited to the contrary in any written
consent to an assignment, tto assignment will release
or discharge the assignor from any duty or
respoasibility under this Agreement. Nothing
contained in this paragmpb Shall prevent
ENGINEER from employing such independent
professional associated and consulteats as
ENGINEER may daem appropriate w assist in the
performance of services bercunder.
7.4 Nothing under the Agreement shall be
construed to give any rights or benefits in the
Agreameat to anyone other than OWNER and
ENGINEER, and all duties and responsibilities
undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other
p+tty
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
SUBJECT: Water and Wastewater ) Agenda No.
Master Plan for the City of )
Sebastian ) Dept. of Origin: Utilities
Utilities Director�l�
Date Submitted: 12/30/93
Approval For Submittal By: )
For Agenda Of: 01/12/94
Exhibits: Hartman & Associates
Interim City Manager: ) Inc. Proposal
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: $59,247.74 BUDGETED: REQUIRED: $59,247.74
SUMMARY
On December 17, 1993, the City acquired the General Development
Utilities Sebastian Highlands Water and Wastewater Systems through
the sale of utility revenue bonds. Two of the projects identified in
the Official Statement for the bonds were the Water System Master
Plan, for an estimated cost of $40,000.00 and Wastewater System
Master Plan, for an estimated cost of $20,000.00. These cost
estimates were prepared by Hartman & Associates for the Consulting
Engineer's Report included within the Official Statement for the
bonds. At my request, Hal Schmidt of Hartman & Associates, Inc.
prepared a formal proposal for preparing a 10 year Water and
Wastewater Master Plan, a copy of which is attached. Exhibit "B"
shows the detailed breakdown of the estimated professional fees as to
how the total estimated cost was derived.
Because the City has previously selected Hartman & Associates through
the Competitive Negotiations Act, the City will not lose several
months of valuable time in having to resort to a new engineer through
the competitive negotiations process. I recommend that the City
proceed as soon as possible to develop a master water and wastewater
plan to identify the direction in which the City needs to expand its
utility system.
RECOMMENDED ACTION
Move that the City Council authorize Hartman & Associates, Inc. to
prepare both Master Plans for the water and wastewater systems in the
amount of $59,247.74
City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570
All*I216blm
Water and Wastewater Master
Plan for the City of
Sebastian
Approval for Submittal By:
City Manager:
Agenda No.
Dept. of Origin Utilities //�
Utilities Director �df V`f;,�
Date Submitted: December 30, 1993
For Agenda Of: January 12, 1994
Exhibits: Hartman & Associates,
Inc. Proposal
EXPENDITURE AMOUNT APPROPRIATION
REQUIRED: $59,247.74 BUDGETED: REQUIRED: $59,247.74
SUHHARY STATEMENT
On December 17, 1993, the City acquired the General
Development Utilities Sebastian Highlands Water and Wastewater
Systems through the sale of utility revenue bonds. Two of the
projects identified in the Official Statement for the bonds were
the Water System Master Plan, for an estimated cost of $40,000.00
and Wastewater System Master Plan, for an estimated cost of
$20,000.00. These cost estimates were prepared by Hartman &
Associates for the Consulting Engineer's Report included within the
Official Statement for the bonds. At my request, Hal Schmidt of
Hartman & Associates, Inc. prepared a formal proposal for preparing
a 10 year Water and Wastewater Master Plan, a copy of which is
attached. Exhibit "B" shows the detailed breakdown of the
estimated professional fees as to how the total estimated cost was
derived. Because the City has previously selected Hartman &
Associates through the Competitive Negotiations Act, the City will
not lose several months of valuable time in having to resort to a
new engineer through the competitive negotiations process. It is
my view that the City should proceed as soon as possible to develop
a master water and wastewater plan to identify the direction in
which the City needs to expand its utility system.
RECOMMENDED ACTION
I recommend that the City Council authorize Hartman &
Associates, Inc. to prepare both Master Plans for the water and
wastewater systems in the amount of $59,247.74.
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City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570
MEMJRABD UM
DATE: November 10, 1993
TO: Kay O'Halloran, Interim City Manager
FROM: Richard Votapka, Utilities Director Re
SUBJECT: Master Plan for Utilities
In our meeting that Hal Schmidt of Hartman & Associates and I had
with Terry Pinto, Indian River County Utilities Director, on
November 1, 1993, Terry mentioned that the County's Master Plan was
done by Brown & Caldwell. It just so happens that Brown &
Caldwell, Engineers, are located three (3) floors above Hartman and
Associates in the Southeast Bank Building in Orlando. Hal asked
Terry if he would call Brown & Caldwell to authorize them to give
Hal a copy of the County's Master Plan. This would provide Hal
with documentation as to where the County plans to extend its water
main through the City in looping the County's system, as well as
the County's distribution system surrounding Sebastian.
As of this date, Hal has not heard from Brown & Caldwell.
Therefore, if you don't mind, would you please call Terry Pinto to
ask another favor; to authorize Brown & Caldwell to give a Master
Plan book to Hal Schmidt. You seem to have a knack for a little
friendly persuasion in talking with Terry.
Thanks. P�
memo/master +
Wr
GC C-0 °
City of Sebastian
POST OFFICE BOX 780127 0 SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
M MJRAEDUM
DATE: November 10, 1993
T0: Kay O'Halloran, Interim City Manager
FROM: Richard Votapka, Utilities Director e6 ✓
SUBJECT: Master Plan for Utilities
In our meeting that Hal Schmidt of Hartman & Associates and I had
with Terry Pinto, Indian River County Utilities Director, on
November 1, 1993, Terry mentioned that the County's Master Plan was
done by Brown & Caldwell. It just so happens that Brown &
Caldwell, Engineers, are located three (3) floors above Hartman and
Associates in the Southeast Bank Building in Orlando. Hal asked
Terry if he would call Brown & Caldwell to authorize them to give
Hal a copy of the County's Master Plan. This would provide Hal
with documentation as to where the County plans to extend its water
main through the City in looping the County's system, as well as
the County's distribution system surrounding Sebastian.
As of this date, Hal has not heard from Brown & Caldwell.
Therefore, if you don't mind, would you please call Terry Pinto to
ask another favor; to authorize Brown & Caldwell to give a Master
Plan book to Hal Schmidt. You seem to have a knack for a little
friendly persuasion in talking with Terry.
Thanks.
memo/master
EES
Project Manager
Engineer
a
lks.
----------------
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8
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8
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4
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16
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8
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18
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16
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32
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8
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4
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---------------
212
$11,375.92
PIm- F'P-C)rA HNA Z OMAN & K-I�CC A'TES
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32
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18
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8
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32
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32
$1,479.66
24
$1,109.76
32
$1,479.68
40
$1,849.60
40
$1,849.60
32
$1,479.68
32
$1,479.68
40
$1,849.60
60
$2,774.40
0
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8
$369.92
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--------------
426
$19,790.72
Engineering
Technician
We. Coal
2
$74.74
a
$296.96
16
$597.92
16
$597.92
16
$597.92
4
$149.48
16
$597.92
40
$1,494.80
40
$1,494.80
16
$587.92
16
$597.92
18
$597.92
24
$896.88
0
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16
$597.92
0
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--------------
_ 246
_ $9193.02
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i+t. Cost
2
$61.48
4
$12296
4
$12298
8
$245.92
8
$245.92
a
$245.92
8
$245.92
2
$61.48
2
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8
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_____192
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"j
20000 19, S00
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-7-07.4,L
7b7�L 40 59,247.74
bC'T. 'ZSo 1993
Total
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46
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I
I 38
I
$1,803.04 I
I
I 34
I
$1,517.44 I
i
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I
$4,030.06
I
I
so
I
$4,030.08
I
48
I
$2,358.44
I
60
I
I
$4,030.08
I
I
I 162
1
S4,6ee.44 I
I
I 102
I
E4,6e8.44 I
I
I so
I
S4,030.0e I
I
I eo
I
S4,030.0e (
I
I 104
I
$.5,877.28 I
I
I 80
I
$9.543.60 I
I
I 17
I
E1,30e.02 I
I
72
I
$2,836.08
9
$669.38
-----------------
1032
$57,497.74
--->$1,0o0.00
$500.00
$250.00
$59,247.74
N'11;EpA2eo S't
FAtaL SCur 4sT
VtC,e PRe51Dr.`n�"
F: AfLThM1 &AS&Ci.tnTES, 41"
Task
A Colied and Review AN /wallada Informd0n.
S. Sunrraize Objective and E)dsting Eltudon.
C. Review E)ddng Service Area Inbnnation and Historical Population.
D. Desalbe Endsting Potable Water Facllllles, Review Historical Water
Demand Data and Describe SONGS Mea Agreements.
E. Desalbe F)dsting Wastewater Facilities, Review Historical Sewage
Flow and Flow Characteristics Data and Deacrtbs Service Mea AgrOwnerds.
F. Review and Surmiartze Current Regulatory Requiremnts.
O. Develop Population Project ons, Water Demand Projections,
Wastewater Flows Projections and Future Service Meas.
H. Develop and SinTr"tze Water System Hydraulic Analysis.
�> 1. Develop and Surmnatze Wastewater System Hyd'autic Analysis.
J. Develop arid Surnnartze Water System Capital Improvements Program
K Develop and Surnrnarize Wastewater System Capital krpovements Program
L Develop and Surmlaize Financial Managentant Progam to Imoeme nt CIP.
M. Prepare Draft Master Pin & Submit Five (5) Copies to City
N. Meet Wth City Staff to Discuss Citys Review Cormneds of Draft M.P.
O. Incorporate Citys Corrsnents and Submit Ten (10) Final Copies of M.P.
P. Presentation of Master Plan to City Council
TOTALS
Direct Costa (re,(e,./ expisu, pAolf yru�s,
Copies Ie0, /Copy pl.,jcv-h.)
Travel ($rneei»�+rri,xe//w�tr,n, eh)
Zi'wl @,/o, 2/m, le .
TOTALS
ATTACHMENT E
PROFESSIONALI
Principal
Hrs.
2
2
2
8
B
4
a
4
4
e
e
10
le
e
4
4
100
HARTMAN & ASSOCIATES.
r' -n77..
NC,."
) PRINCIPALS:
engineers, hydrogeologists, surveyors & management consultants' - ' 7sme, E. Gnris,ophv. PE.
.-___..-_-- ----- - ------ ------paries W. Dnka. PG.
GemIEC EN,on.. PE.
December 20, 1993 HAI #92-023.0 'lark' Luke P.L.S.
Mark A. RynninR. P.E.
arole E. SchmlAr. Jc, P.E.
ASSOCIATES:
Mr. Richard Votapka, P.E. Roben J. M..c' E.A.
Scott
D. Musser, PE.
Utilities Director Schy C. HmhuQuinlan, PE.
Timothy A. Hachull, PE.
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: City of Sebastian Water and Wastewater Master Plan Proposal
Dear Mr. Votapka:
Hartman & Associates, Inc. (HAI) is pleased to submit this proposal for preparing a 10 -year
Water and Wastewater Master Plan for the area encompassing the existing City of Sebastian
corporate limits. As you are aware from our previous work for the City, as well as our
qualifications statement, HAI can offer the City a unique blend of engineers, hydrogeologists
and financial consultants who have a complete understanding of managing and developing a
water and wastewater utility system. As a result, HAI can provide the City with an efficient
and responsive project team for developing .
Moreover, you will find that members of our project team have distinguished themselves on
many occasions with participation in rule making, development of standards, and authoring
technical articles in the area of utility management and feasibility. In addition, we have
included an analysis on meeting the existing and future requirements of the Amendments to the
1986 Safe Drinking Water Act (SDWA), Florida Department of Environmental Protection
(FDEP), and United States Environmental Protection Agency (USEPA) rules and regulations.
Furthermore, you will find that the staff assigned to this project are principals of the firm who
can make decisions necessary for the effective prosecution of the assignment and can assure
you that this project will be a top priority. I will be the principal in charge of the project
throughout its duration. I will be assisted primarily by Mr. Gary ReVoir, II, P.E., and Ms.
Jill Manning for the duration of the project. As with all of our projects with the City, we are
committed to provide the City with a quality and cost-effective project.
Our firm is well versed in what is required to develop a utility system from scratch, as well as
the financial considerations thereof. In the past two (2) years, our firm has prepared water and
wastewater master plans for the following entities:
1. City of North Port
2. City of Sanibel
3. Spring Hill
4. Pinellas County
201 EAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAx (407) 839-3790
ORLANDO FORT MYERS JACKSONVILLE TALLAHASSEE
Mr. Richard Votapka, P.E.
December 20, 1993
Page 2
5. Clay County
Included in Attachment "A" is our General Provisions as amended and supplemented in
Exhibit "A" attached thereto. Exhibit "A" describes the scope of services and schedule for
preparing the Water and Wastewater Master Plan for the City. Our estimated not -to -exceed
fee is $59,247.74, as summarized in Exhibit "B". We would expect to begin our services
promptly after notice to proceed and shall complete this study within five (5) months, as
outlined in Exhibit "A".
If the above and attachments satisfactorily set forth your understanding of our agreement, we
would appreciate your signing one (1) copy of this agreement and returning it to our offices.
If you have any questions regarding this agreement or the attachments, please do not hesitate
to contact me.
Witness
Witness
Witness
HES/ch
P13/Votapka.hes
Attachment
Very truly yours,
Hartman & Associates, Inc,
1B
azold E. Sch'dt, J ,,.-,PE.
Vice Presiden
City of Sebastian, Florida
Authorized Signature
Date
ATTACHMENT A
GENERAL PROVISIONS
Attached to and made a part of LETTER
AGREEMENT, dated December 20, 1993, between
the City of Sebastian (OWNER) and Hartman &
Associates, Inc. (ENGINEER) in respect of the
Project described therein.
SECTION 1 - BASIC SERVICES OF ENGINEER
1.1 After written authorization to proceed,
ENGINEER shall perform the following
professional services:
I.I.I. Consult with OWNER to clarify and define
OWNER's requirements for the Assignment and
review available data;
1.1.2. Advise OWNER as to the necessity of
OWNER's providing or obtaining from others
special services and data required in connection with
the Assignment and assist OWNER in obtaining
such data and services;
1.1.3. Provide analyses of OWNER's needs with
evaluations and comparative studies of prospective
solutions;
1.1.4. Prepare a Report of ENGINEER's findings
and recommendations and furnish five copies of the
Report and review it in person with OWNER.
1.2.1 The duties and responsibilities of
ENGINEER described above are supplemented and
amended as indicated in paragraph 1 of Exhibit -A
"Scope of Services and Schedule" which is attached
to and made a part of the Agreement.
SECTION 2 - ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER,
Additional Services related to the Assignment will
be performed by ENGINEER for an additional
professional fee.
SECTION 3 - OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner
so as not to delay the services of ENGINEER:
I4ES/ch/P13/Sebast.AtA -1-
3.1. Provide all criteria and full information as
to OWNER's requirements for the Assignment and
designate in writing a person with authority to act
on OWNER's behalf on all matters concerning the
Assignment;
3.2. furnish to ENGINEER all existing studies,
reports and other available data pertinent to the
Assignment, obtain or authorize ENGINEER to
obtain or provide additional reports and data as
required, and famish to ENGINEER services of
others required for the performance of
ENGINEER's services hereunder, and ENGINEER
shall be entitled to use and rely upon all such
information and services provided by OWNER or
others in performing ENGINEER's services under
this Agreement;
3.3. arrange for access to and make all
provisions for ENGINEER to enter upon public and
private property as required for ENGINEER to
perform services hereunder;
3.4 perform such other functions as are
indicated in Exhibit -A" Scope of Services and
Schedule"; and
3.5. bear all costs incident to compliance with
the requirements of this Section 3.
SECTION 4 - PERIOD OF SERVICE
4.1. ENGINEER's Basic Services will be
performed and the Report submitted within the time
period or by the date stipulated in Exhibit -A "Scope
of Services."
4.2. ENGINEER's Basic Services under this
Agreement will be considered complete at the earlier
of (1) the date when the Report is accepted by
OWNER or (2) thirty days after the date when the
Report is submitted for final acceptance, plus in
each case, if applicable, such additional time as may
be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to
approve the Report.
4.3 ENGINEER's Additional Services will be
performed and completed within the time period
agreed to in writing by the parties at the time such
services are authorized.
4.4. If any time period within or date by which
any of ENGINEER's services are to be completed is
exceeded through no fault of ENGINEER, all rates,
measures and amounts of compensation and the time
for completion of performance shall be subject to
equitable adjustment.
SECTION 5 - PAYMENTS TO ENGINEER
5.1. Methods of Payment for Services of
ENGINEER.
5.1.1 For Basic Services. OWNER shall pay
ENGINEER for all Basic Services rendered under
Section 1 (as amended and supplemented by Exhibit -
A "Scope of Services") as follows:
5.1.1.1. On the basis set forth in Exhibits B
and C "City of Sebastian Water and
Wastewater Master Plan Professional
Fees and Hourly Rate Schedule",
respectively
5.1.2. For Additional Services. OWNER shall
pay ENGINEER for all Additional Services
rendered under Section 2 on the basis agreed to in
writing by the parties at the time such services are
authorized.
5.1.3. Reimbursable Expenses. In addition to the
payments provided for in paragraphs 5.1.1. and
5.1.2, OWNER shall pay ENGINEER the actual
costs (except where specifically provided otherwise)
of all Reimbursable Expenses incurred in connection
with all Basic Services and Additional Services.
Reimbursable expenses mean the actual expenses
incurred by ENGINEER or ENGINEER's
independent professional associates or consultants
directly or indirectly in connection with the Project,
such as expenses for: transportation, and subsistence
incidental thereto, reproduction of reports, toll
telephone calls and postage.
5.2. ENGINEER shall submit monthly
statements for Basic and Additional Services
rendered and for Reimbursable Expenses incurred.
OWNER shall make prompt monthly payments in
response to ENGINEER's monthly statements.
5.3. ENGINEER's above charges are on the
basis of prompt payment of bills rendered and
HES/ch/P13/Sebast.AtA -2-
continuous progress of the work on the Assignment
until submission of the Report.
5.4. If OWNER fails to make any payment due
ENGINEER for services and expenses within thirty
days after receipt of ENGINEER's statement
therefor, the amounts due ENGINEER will be
increased at the rate of I% per month from said
thirtieth day, and in addition, ENGINEER may,
after giving seven day's written notice to OWNER,
suspend services under this Agreement until
ENGINEER has been paid in full all amounts due
for services, expenses and charges.
SECTION 6 - COST CONTROL
6.1. OWNER's budgetary requirements and
considerations in respect of the Assignment are set
forth in Exhibit -A "Scope of Services and
Schedule".
6.2. Opinions of probable construction cost,
financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintenance costs
prepared by ENGINEER hereunder will be made on
the basis of ENGINEER's experience and
qualifications and represent ENGINEER's best
judgment as an experienced and qualified design
professional. It is recognized, however, that
ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by
others or over market conditions or OWNERS'
methods of determining their prices, and that any
utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of
the Report must of necessity be speculative until
completion f its detailed design. Accordingly,
ENGINEER does not guarantee that proposals, bids
or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
SECTION 7 - GENERAL CONSIDERATIONS
7.1. All documents prepared or furnished by
ENGINEER (and ENGINEER's independent
professional associates and consultants) pursuant to
this Agreement are instruments of service and
ENGINEER shall retain an ownership and property
interest therein. OWNER may make and retain
copies for information and reference; however, such
documents are not intended or represented to be
suitable for reuse by OWNER or others. Any reuse
without written verification or adaptation by
ENGINEER for the specific purpose intended will
be at OWNER's sole risk and without liability or
legal exposure to ENGINEER, or the ENGINEER's
independent professional associates or consultants,
and OWNER shall indemnify and hold harmless
ENGINEER and ENGINEER's independent
professional associates and consultants from all
claims, damages, losses and expenses including
attorneys' fees arising out of or resulting therefrom.
Any such verification or adaptation will entitle
ENGINEER to further compensation at rates to be
agreed upon by OWNER and ENGINEER.
7.2 The obligation to provide further services
under this Agreement may be terminated by either
party upon thirty days' written notice in the event of
substantial failure by the other party to perform in
accordance with the terms thereof through no fault
of the terminating party. In the event of any
termination, ENGINEER will be paid for all
services rendered and Reimbursable Expenses
incurred to the date of termination and, in addition,
all Reimbursable Expenses directly attributable to
termination.
7.3.1. OWNER and ENGINEER each is hereby
bound and the partners, successors, executors,
administrators and legal representatives of OWNER
and ENGINEER (and to the extent permitted by
paragraph 7.3.2 the assigns of OWNER and
HES/ch/P13/Sebast.AtA -3-
ENGINEER) are hereby bound to the other party to
this Agreement and to the partners, successors,
executors, administrators and legal representatives
(and said assigns) of each party, in respect of all
covenants, agreements and obligations of the
Agreement.
7.3.2. Neither OWNER nor ENGINEER shall
assign, sublet or transfer any rights under or interest
in (including, but without limitation, moneys that
may become due or moneys that are due) this
Agreement without the written consent of the other,
except to the extent that any assignment, subletting
or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless
specifically stated to the contrary in any written
consent to an assignment, no assignment will release
or discharge the assignor from any duty or
responsibility under this Agreement. Nothing
contained in this paragraph shall prevent
ENGINEER from employing such independent
professional associated and consultants as
ENGINEER may deem appropriate to assist in the
performance of services hereunder.
7.4 Nothing under the Agreement shall be
construed to give any rights or benefits in the
Agreement to anyone other than OWNER and
ENGINEER, and all duties and responsibilities
undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other
party.
EXHIBIT "A"
SCOPE OF SERVICES AND SCHEDULE
Purpose
The purpose of this study is to develop a Master Plan for providing water and wastewater
utility service within the City of Sebastian corporate limits. The study will include, but not be
limited to, economic impacts on the potential customers within the water and wastewater
service area, alternative methods of providing water and wastewater service (water supply,
treatment, storage and distribution; and wastewater collection, treatment and effluent disposal),
population projections, raw water quality, effluent disposal, permitting issues, and other utility
related matters. In addition, the study will address the initial and future capital needs of the
proposed water and wastewater utility system to accommodate expansion of the system and the
flexibility to adapt to future potential regulatory changes regarding water and wastewater
systems. Moreover, the study will be suitable to supplement potential loan and grant
applications for the proposed system.
Based on the purpose of this Water and Wastewater Master Plan for the City of Sebastian, the
study has been divided into nine (9) basic components, as described below.
TASK 1 - DATA COLLECTION
Data will be collected from, but not be limited to, the offices of the St. Johns River Water
Management District (SJRWMD), Florida Department of Environmental Protection (FDEP),
City of Sebastian and Indian River County Planning Departments, City of Sebastian Utility
Department, the Soil Conservation Service, the United States Geological Service, Department
of Community Affairs, and others. The data that will be collected will include, but not be
limited to, FDEP Monthly Operating Reports (MOR's) for the water treatment plant (WTP)
and wastewater treatment plant (WWTP) in the proposed service area, raw water quality data,
WTP and WWTP design criteria, drawings and engineering reports (if available), soil data,
land use maps, building permit data, and other relevant information.
TASK 2 - CUSTOMER AND FLOW PROJECTIONS
Based on a review of the historical population and growth projections as developed in the
City's and County's Comprehensive Land Use Plans, building permits and other relevant
information, an accurate forecast of customer and equivalent residential connections (ERC's)
through a five-year forecast horizon will be developed. In addition, average day, maximum
day and peak hour water demands and wastewater flow projections will be calculated utilizing
HES/ch
P13/Sebast.Scp -1-
the population growth projections, ERC usage, water conservation programs, and other
relevant data over the 10 -year forecast horizon.
TASK 3 - EXISTING WATER DISTRIBUTION AND TREATMENT
A. Distribution
The existing distribution system will be evaluated with the use of computer simulation.
An engineering opinion overview will be provided based upon existing demands and
system capability of meeting service requirements. The overview will also focus on
identifying system deficiencies with recommendations for improvements.
B. Supply and Treatment Capacity
The potable water facilities will be evaluated with respect to raw water supply,
treatment capacity, storage and high -service pumping. The wells and treatment
analysis will focus on water quality and ability of existing process to meet existing and
anticipated future regulations. Previous hydrogeological reports will be reviewed and
evaluated with respect to projected demands and water quality criteria.
TASK 4 - EXISTING WASTEWATER COLLECTION. TREATMENT AND EFFLUENT
DISPOSAL
A. Wastewater Collection
An engineering opinion overview will be performed on the wastewater collection
system which will include a computer simulation of the overall wastewater collection
system. It will be necessary to obtain from the City of Sebastian information on all
pump stations. This information will include:
Pump make and model or head curves
Wet well diameter
• Wet well depth
Invert depth
Overall wastewater collection system map
The overview will be directed at determining system deficiencies and recommending
improvements to the wastewater collection system.
HES/ch
P13/Sebast.Scp -2-
B. Treatment and Disposal Capacity
The WWTP will be evaluated against demands and level of treatment for commitments
for effluent. For effluent disposal, we will utilize previous effluent disposal reports, as
well as soil conservation services data.
TASK 5 - HYDRAULIC ANALYSIS OF WATER AND WASTEWATER TRANSMISSION
SYSTEM
A. Water Distribution System Analysis
Based on the information obtained from the City relative to the water system, HAI will
prepare a pipe and node map of the water transmission and distribution system, as well
as a data file based upon the node map for input into the computer run. HAI will
utilize the Kentucky Pipe hydraulic analysis program as developed by Dr. Donald J.
Wood of the University of Kentucky for modeling the water distribution system. HAI
will disaggregate the existing demand data by node based upon the location of existing
units and customer sales data. Based on the above, HAI will develop typical per-unit
demand data by billing zone for projection of future water supply demands. An
estimate of the future demand per node, based upon the total build -out development
units and unit demand data, will be developed. Utilizing the water supply operating
data obtained from the City, HAI will determine the maximum day demand factor,
peak hourly demand factor, and diurnal flow curves. HAI will develop four (4) basic
node configurations to include:
(1) Existing system.
(2) Existing system following the proposed additional well installations.
(3) Future system improvements (5 years).
(4) Future system improvements (10 years).
The hydraulic model of the existing system will be test run with field flow and pressure
data provided by the City to verify the hydraulic nodes. A steady state simulation of
each configuration above at maximum day, peak hour, and maximum day plus fire
flow at up to seven () locations determined by the City. The model run results,
system deficiencies and recommended improvements will be summarized in the water
master plan. In addition, HAI will prepare up to eight (8) pressure contour maps of the
model run results, as selected by the City, for incorporation into the master plan.
Diskettes of the computer model and node map will be provided to the City.
HES/ch
P13/Sebast.Scp -3-
B. Wastewater Transmission System Analysis
Based on the information obtained from the City of Sebastian relative to the wastewater
collection and transmission facilities, HAI will prepare a pipe and node map of the
wastewater force main system, as well as a data file based upon the node map for input
into the computer run. The Kentucky Pipe program will be utilized to model the
wastewater force main system. HAI will disaggregate lift station service areas by
node. Based upon the data from the FDEP monthly operating reports, HAI will
develop a per ERC wastewater generation for projection of future wastewater needs.
An estimate of the future wastewater generation per lift station service area, based upon
total build -out development units and per ERC, will be developed. Utilizing the data
provided by the City, HAI will determine the maximum day and peak hour factor.
HAI will develop three (3) basic node configurations to include:
(1) Existing system.
(2) Future system improvements (5 years).
(3) Future system improvements (10 years).
A steady-state simulation of each configuration above at average day, maximum day
and peak hour will be developed. Diskettes of the hydraulic model and node maps will
be provided to the City.
TASK 6 - WATER SYSTEM PLANNING
Based upon the engineering overview of the existing water system and customer projections, a
water system master plan will be developed. This plan will include utilizing the designated
well locations and safe yields. The plan will address meeting the SDWA. A phased capital
improvement plan will be developed for both distribution and treatment supply.
TASK 7 - WASTEWATER SYSTEM PLANNING
Based on the engineering overview and customer projections, a phased capital improvement
plan will be developed for the collection, treatment and disposal systems. For effluent
disposal, we will try to optimize existing effluent disposal sites through re -rating, if possible.
Future golf course, green spaces and other effluent reuse sites will also be identified for
effluent disposal. The data included in the wastewater system planning will provide sufficient
information for preparation of the FDEP Reuse Feasibility Study.
HES/ch
P13/Sebast.Scp -4-
TASK 8 - ECONOMIC ANALYSIS
Based on the recommended existing and future capital improvements for the City's water and
wastewater system, an economic analysis will be conducted. In addition, various funding
alternatives, including, but not limited to, the Farmers Home Administration Grant/Loan
Program, Community Development Block Grants, State Revolving Loan Fund Program, and
low interest loans, will be evaluated and included in the economic analysis.
Utilizing the customer projections, capital costs, staffing and operational requirements, and
other relevant data determined in the seven (7) previous tasks, a range will be developed that
will identify the average costs per customer. Moreover, if necessary modifications to other
charges (e.g., capital charges, meter installation charges, deposits, reconnection fees, etc.) will
be described, and recommended ranges will be identified.
TASK 9 - DRAFT AND FINAL REPORT
Five (5) copies of the draft report will be provided to the City for their review. A review
meeting will be conducted to review the draft report and discuss any comments the City may
have. As a result of the review meeting, the City's comments will be incorporated into the
final report and ten (10) copies of the final report will be submitted for approval. In addition,
HAI will present the final report to the City Council.
ESTIMATED PROJECT SCHEDULE
The estimated project schedule for this project from data collection to report preparation is five
(5) months from the date of approval of the proposal. A draft report will be provided to the
City for review in four (4) months from authorization, and a final report submitted four (4)
weeks thereafter. Summarized below is the recommended project schedule:
1. Data Collection
2. Customer and Flow Projections
Completion Date(1)
January 12 - February 16, 1994
January 12 - February 16, 1994
3. Existing Water Distribution and Treatment January 12 - February 16, 1994
4. Existing Wastewater Collection
and Treatment
5. Review Meeting
HES/ch
P13/Sebast.Scp -5-
January 12 - February 16, 1994
February 24, 1994
Completion Date(l)
6. Hydraulic Analysis for Water and
(1) Assumes authorization for notice to proceed on January 12, 1994.
HES/ch
P13/Sebast.Scp -6-
Wastewater System
February 24 - March 16, 1994
7.
Water System Planning
March 16 - April 6, 1994
8.
Wastewater System Planning
March 16 - April 6, 1994
9.
Economic Analysis
April 6 - April 20, 1994
10.
Draft Report
April 20, 1994
11.
Review Meeting
April 27, 1994
12.
Final Report
May 18, 1994
13.
Presentation to City Council
May 25, 1994
(1) Assumes authorization for notice to proceed on January 12, 1994.
HES/ch
P13/Sebast.Scp -6-
EXHIBIT B
CITY OF SEBASTIAN
WATER WASTEWATER MASTER PLAN
PROFESSIONAL FEES
ask Deacri tion
Mrs.
PrincipalEngineer
Coat
Project Manager
v
Mrs. Cost I
Project ingineer
Engineer 1V
Mrs. Cost
Hrs.
Engineering
Technician
Cast
Mrs.
Mord
Processing
Cost
Mrs.
Total
Cast
Collect and Review All Available Information
2
$212.00
8
$429.28
32
$1,479.68
2
$74.74
2
$61.48
46
$2,257.18
B. Summarize Objective and Existing Situation
2
$212.00
8
$429.28
16
$739.84
8
$298.96
4
$122.96
38
$1,803.04
C. Review Existing Service Area Information and Historical Population
2
$212.00
4
$214.64
8
$369.92
16
$597.92
4
$122.96
34
$1,517.44
0. Describe Existing Potable Water Facilities, Review Historical
Water Demand Data and Describe Service Area Agreements
8
$848.00
16
$858.56
32
$1,479.68
16
$597.92
8
$245.92
80
$4,030.08
E. Describe Existing Wastewater Facilities, Review Historical Sewage
Flow and Flow Characteristics Data and Describe Service Area Agreements
8
$848.00
16
$858.56
32
$1,479.68
16
$597.92
8
$245.92
80
$4,030.08
F. Review and Summarize Current Regulatory Requirements
4
$424.00
8
$429.28
24
$1,109.76
4
$149.48
8
$245.92
48
$2,358.44
3. Develop Population Projections, Water Demand Projections,
Wastewater Flows Projections and Future Service Areas
8
$848.00
16
$858.56
32
$1,479.68
16
$597.92
8
$245.92
so
$4,030.08
4. Develop and Summarize Water System Hydraulic Analysis
4
$424.00
16
$858.56
40
$1,849.60
40
$1,494.80
2
$61.48
102
$4,688.44
I. Develop and Summarize Wastewater System Hydraulic Analysis
4
$424.00
16
$858.56
40
$1,849.60
40
$1,494.80
2
$61.48
102
$4,688.44
J. Develop and Summarize Water System Capital Improvements Program
8
$818.00
16
$858.56
32
$1,479.68
16
$597.92
8
$245.92
80
$4,030.08
Develop and Summarize Wastewater System Capital Improvement Program.
8
$048.00
16
$858.56
32
$1,479.68
16
$597.92
8
$245.92
80
$4,030.08
L. Dvelop and Summarize Financial Management Program to Implement CIP.
16
$1,696.00
24
$1,287.81d0
$1,899.60
16
$597.92
B
$245.92
104
$5,677.28
M. Prepare Draft Master Plan c Sumbit Five (5) Copies to City.
16
$1,696.00
32
$1,717.12
60
$2,774.40
24
$896.88
80
$2,459.20
212
$9,543.60
R. Meet with City Staff to Discuss City's Review Comments of Draft M.P.
8
$848.00
8
$429.26
0
$0.00
0
$0.00
1
$30.74
17
$1,308.02
0. Incorporate City'. Comments and Submit Ten (10) Final Copies of M.P.4
$424.00
4
$214.64
8
$369.92
16
$597.92
40
$1,229.60
72
$2,836.08
P. Presentation of Master Plan to City Council.
4
$424.00
4
$214.64
0
$0.00
0
$0.00
1
$30.74
9
$669.36
Totals
106
$11,236.00
212
$11,375.92
428
$19,790.72
246
$9,193.02
192
$5,902.08
DIrM Cols:
Copies:
Travel:
TOTA":
1184
$57,497.74
8500.00
$1,000.00
$250.00
$59,247.76
92-023.07/pt/EXCEL-1/COS-Exhb.XI-S
"EXHIBIT C"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1193
at-exce I/H rlyrate/2-7 Spc. Sch
HOURLY
EMPLOYEE
CLASSIFICATION
RATE
G. C. Hartman
Principal, P. E.
$108.00
H E. Schmidt
.z
Principal, Project Manager, P. E.
.. . ...... ..
$108 00
—x
j7E. Christopher .. .. .........
... . .. .
Principal, Project Manage'r,' P.E.
.......... x.,
08.00"
c.2.Nw-
C. W. Drake
X..
Principal, Project Manager, P. G.
x,
$92.83
M A. Rynning
...........
K.-
Principal, Project Manager, P. E.
. .... .... ....
$92.83
cc
M. I. Luke
Principal, Project Manager, P. L. S.
...........
$92.83
R . On
. .. .. .....
Z .. . ....................
. . .........
. .. . .. . .......
"M
Financial Manager, CPA, M6A .. ......
.. . $85.67
............. ......
4X.X1 � ...... ... .....
. . .............
W. D. MusserEngineer
............ -
............................
VII, P. E.
14 . .. ...
X -x
$67.50
T.A. Hochuli ..... ...
x0ll co,
. . . . . ....
. . . . ....... . . 1.1--c-
Engineer VI, P.E.
.. . . .. . . . . - 1"- 11 ...
c . .. .. .......... c4
.. . ....... . .
$6.61
S. C. Quinlan
o
Engineer VI, P.E.$61.67"
v X4,
W. B. Lafrenz
g
Hydrogeologist VI, P.G.
$6i.02
.... ... ... ..
G . Revoir
.........
.... .. ...
c......
Engineer V, P.E.
... .....
. . ..
$54.68
P.G. Murray
"E. m 0,
Construction Inspector
$54.00
M
c'.
x -S. X:o
D. P. Dufresne
al
Hydrogeologist IV, P.G.
. .............
............
.......... . . . . . .... c
. . . ...................
.. . . . ........
. . .......... ..
$53.22
C. M. Bliss
..
Engineer V
c
EM
$52.57
X.,
R. K. Cashe
0 5
Engineer V, P. E.
'c' $51.30
T. J Sievers
..... ... ..
cW, c E ..... . ... ...
Hydrogeologist IV
...... ...
$51.27
.... .. 20..
A. T. Woodcock
......... .
Engineer IV
$50.63
J . J . Burgiel
c 0,
Senior Rate Analyst
. ........
. .......... . ....
-Y
$49. 98
C. L. Harrouff
c. 50 No
........ ... .
Administrative Assistant
$49.95
R. C. Copeland
. ............
... ... . ,
Senior Rate Analyst, MBA
$48.68
a . . .. . .
J .D. Fox
..... -.1- .....................
gc, :0
Engineer IV
101 N.
$47.12
at-exce I/H rlyrate/2-7 Spc. Sch
"EXHIBIT C"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
at-excel/Hrlyrate/2-7Spc. Sch
HOURLY
EMPLOYEE
CLASSIFICATION
RATE
A T. Gawad
Engineer IV
$46.98
cx
K Wulff
Engineering Design II
$45.23
A K. Gay
.. ' ...... ....
Engineer IV
$44.90
G R. Crawford
Engineer III
$42.53
F A Brinson
Engineer III
$38.07
S G. Neumeyer
Engineering Technician III
$38.07
ox
R H. Nelson
Engineering Technician III
$35.91
M. J. Hudkins
Engineer 1
$35.69
W Wasson
Hydrogeologist II
$35.69
C M. Gaylord
R.
Senior Word Processor
S35.64
T. A. Calzaretta
Engineering Technician III
$35.10
L.W. Mitchell
Engineer 1
. ..;.:
$35.10
D Jiskoot
Engineering Technician III
$34.70
K. R. Liebknecht
Survey Crew Chief/Survey Technician II
$33 48
S M Fensterer
... .
Survey Crew Chief/Survey Technician II
.:
$32.81
J. A. Manning
.. .
Engineer 1
$32.40
J.Warner
Engineering Technician II
$32.4&
E Jenkins
Survey Technician II
$32.40
J A Baker
XX X
Senior Word Processor
$31.32
A R. Terrero
Word Processor
$29.97
L. M. Looney
Word Processor
$29.16
at-excel/Hrlyrate/2-7Spc. Sch
"EXHIBIT C"
C. Cuevas Secretarial Support
at-excel/H rlyrate/2-7Spc. Sch
$17.69
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
HOURLY
EMPLOYEE
CLASSIFICATION
RATE
N. DeCorte
Engineer 1
$28.35
F. Gidus
Hydro Technician I
$25,35
C. C. Tomlinson
Assistant Rate Analyst
$27.81
C.A. Lauretta
Word Processor
527.14
T. L. Roe
Engineering Technician li
s27.00
H. A. Cox
Engineer I
$27.00
«o
a>
J. Van Anda
Engineering Technician II
$23.63
S. D. Clatchey
Survey Technician 1
$23.63
T. N. Benedico
Word Processor/Receptionist
$22.95
D. Trussell
Nord Processor
$21.60
L.E. BC[InetL
Survey Technician 1
$20.93
M. Taylor
Reproduction/Courier Support
$20.52
J.J. Wallace
Engineer 1
$20.25
S. Simon
Reproduction/Courier Support
$20.25
¢�.,rvF`••,.jk ,kjFa:$'SPq::iS%i:u.. o•
S. C. Cobert
Engineer 1
$19.44
C. Cuevas Secretarial Support
at-excel/H rlyrate/2-7Spc. Sch
$17.69