HomeMy WebLinkAbout1995 Feb - June CorrespondenceCity of Sebastian
1225 MAIN STREET ii SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
MEMORANDUM
DATE: March 3, 1995
TO: Joel Koford, City Manager
FROM: Richard B. Votapka, Utilities Director %?6
SUBJECT: Chlorammoniation (THM - Trihalomethane) Control System
Please find attached a copy of the Florida Dept. of
Environmental Protection Permit for installation of the
Trihalomethane control system at the City's Filbert Street Water
System. The original permit will be on file with the City Clerk's
office.
The permit, dated February 24, 1995, was just received by the
Utilities Dept. Application for the permit was made to the FDEP by
Hartman & Associates on July 15, 1994. With receipt of the permit,
we can now put the project out for bids.
In view of the pending sale of the City's Utilities Systems to
Indian River County, I would appreciate your authorization before
I initiate the necessary bidding process for this project
CC: Kay O'Halloran, City Clerk
RBV:ab
MEMORANDUM
TO: Rich Votapka, Utilities Director
FROM: Nancy Veidt
DATE: March 7, 1995
SUBJ: ERU Capacity Accounts
I have some questions concerning ERU billing which Joel Haniford,
Acting Finance Director, suggested I forward to you for handling.
Ms. Dawn Schlitz called the utility office yesterday concerning
transferring an ERU account into her name. She has purchased
Sebastian Seafoods and would like the reserve ERU's transferred
into her name. I told Ms. Schlitz that she would have to call
Indian River County Utilities, since the agreement was with the
County. Indian River County Utilities states that they have no
information on any accounts in the City of Sebastian, all of the
paper work has been forwarded to the City. Therefore, Ms. Schlitz
must make arrangements with the City of Sebastian, to transfer this
ERU account into her name. I do not know how to accomplish this.
The City does not have any agreement that Ms. Schlitz can sign that
will confirm she has space reserved in the County system. Please
call Ms. Schlitz at 589-2000 and advise her as to what needs to be
done to transfer this account.
Also, I had asked your advice in December about how to handle an
ERU account that the customer stated had been foreclosed on
(pertinent memos attached). As per your memo of December 9, 1994,
Mrs. Braddick states that she does not have a copy of the
foreclosure documents or a copy of the County agreement. The
County says that since this property is located in the City of
Sebastian, they do not have copies of Mrs. Braddick's agreement.
The County states that the City is responsible for resolving this
matter. I do not know how to proceed.
cc: Joel Haniford, Acting Finance Director A��11-
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DATE: December
9,
1994
TO: Nancy Veidt, Finance Department
FROM: Richard B. Votapka, Utilities Director
SUBJECT: ERU Accounts for C & M Braddick, Inc.
In response to your memo of December 5, 1994, referencing the above
ERU accounts, I spoke to City Manager Joel Koford about them on
December 8, 1994. He recommended that we procure a copy of the
original ERU agreement that C & M Braddick, Inc. had with Indian
River County and to make sure that the ERU's run with the land and
to obtain a copy of the foreclosure action.
I am sure the ERU's run with the land and will try to research the
files to find a typical County agreement for purchase of ERU's
under the North County Volunteer Assessment Program. There should
be standard language in this agreement regarding transfer or
assignment of ERU's to a new owner.
In regard to the foreclosure documents. I would suggest that you
call Mrs. Braddick to obtain a copy. She can probably furnish you
with a copy of the County agreement as well.
Once the documents are in hand, I will meet with Mr. Koford to
apprise him. He'll talk with the City Attorney if needed to see if
there is any problem in requiring the new owner to pay for the ERU
accounts.
MEMORANDUM
TO: Rich Votapka, Utilities Director
FROM: Nancy Veidt M).
DATE: December 5, 1994
SUBJ: ERU accounts for C & M Braddick, Inc.
# 2270-01, 2280-01, 2300-01, and 2310-01
Mrs. Braddick called the office last month and informed me that the
property for the above reference bills had been foreclosed on in
December of 1993. She stated that she did not know the current
owner. I called Lisa with Indian River County Utilities. She
stated that she did not show a change of ownership on these
parcels. She requested that after I get it all straightened out,
I call her so that she can update her records.
I had Daryl Thompson check with the property appraisers office and
the current owner is Mays Marina, PO Box 780277, Sebastian, FL
32978.
The accounts are paid through January of 1994. No payments have
been received for any charges accrued past that time.
Can the balance shown on C & M Braddick's bills be transferred to
May's Marina?
MEMORANDUM
TO: Rich Votapka, Utilities Director
FROM: Nancy Veidt
DATE: March 7, 1995
SUBJ: Account 1761421-01 - 143 Englar Drive - Hisake and
Edmond DeFrank
Mr. DeFrank called the office on March 6, 1995 concerning his
utility bill. He owns a rental unit in Sebastian. The water
was shut off for non-payment by the tenant on October 10, 1994.
Mr. DeFrank questioned why he had to pay $31.60 per month when the
water meter was locked and the home was empty.
I informed Mr. DeFrank that the City's policy was to bill the owner
of the property for base facility charges when the home was vacant.
However, this morning I received notification to refund another
customer all money which was paid to the City while her rental unit
was vacant.
It is my understanding that the City's policy of charging the owner
of a rental unit base facility charges will be handled on a case by
case basis. Therefore, I need a determination as to how this
account should be handled. Does Mr. DeFrank owe the charges for
water and sewer base facility charges at this residence or do we
write off what we have billed him and discontinue billing until
another tenant asks to have the water turned on?
cc: Joel Haniford, Acting Finance Director�)I
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o4d oQ FINANCE DEPARTMENT
CITY OF SEBASTIAN
L� 1225 Main Street
op Sebastian, FL 32958-8697
d T 44 (407) 589-5330
Our records indicate your utility payment is past due. According to the Provisions of City
Ordinance OA3-19 and Florida Statute 180.135 (4), payment in full was to be received in
our office within thirty (30) days of initial billing in order to avoid interruption of service. 11
has now become necessary to discontinue your service. Payment of all past due amounts
and a reconnection fee Buhl be made before service can be restored. Please comaq our
'Him to make paymenl or if you have a question concerning your account.
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EFFECTIVE DATE
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1143 ENGLAR DRIVE
SEBASTIAN
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FL 32958
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01 WA 01 A 10/10/94
City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570
DATE: January 12, 1995
TO: Joel Koford, City Manager
FROM: Richard B. Votapka, Utilities Director B ✓
rJ
SUBJECT: Refund for Mary Jane Cook, 141 Delaware Ave., Sebastian,
for non-use of water at her rental house at 831 Schumann
Drive
In accordance with your November 10, 1994, memo entitled "Change in
Policy - Utility Charges" and per our telephone conversation on
December 19, 1994, I had an "Adjustment to Account" prepared for a
refund of $127.12 for Mary Jane Cook. A copy of my attached.meulo
of December 19, 1994, referencing my conversation with Mrsco co
provides a detailed reason for issuing the refund. The F#lance
Department desires a written memo of authorization froom yvu
regarding this matter before issuing a refund. Therefore. I as -k
that you please review the copies of the background informatcTon'-�I
have attached and issue an appropriate response memo to Fi4.banc�
Director Marilyn Swichkow, with a copy to me, as soon as poss�le+:
J
City of Sebastian
POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978
TELEPHONE'(407) 589-5330 o FAX (407) 589-5570
MEMORANDUM
DATE: December 19, 1994
TO: Customer Account File: Mary Jane Cook, 831 Schumann Dr.
Account No. 941605-02
Customer's Billing Address: 141 Delaware Avenue,
Sebastian, Florida 32958
FROM: Richard B. Votapka, Utilities Director %zis v,
SUBJECT: Refund for Non -Use of Water Rer Request of Customer for
Rental House at 831 Schumann Drive
Mary Jane Cook met with me in regard 'to having to pay a monthly
charge for water and sewer at her rental house at 831 Schumann
Drive. She said that when her tenant moved out in August of 1994,
the meter was shut off and locked. Ms. Cook said she doesn't like
the idea of paying the base facility charge each month without
having the benefit of using the water. She adamantly did not want
to pay the $18.00 reconnection fee required to turn the meter on.
I told her that I would consult with our City Manager about this
and call her when I had an answer.
I called Mr. Koford as soon as Ms. Cook left. He said that, based
on the recent Florida State Supreme Court ruling, Ms. Cook does not
have to pay the minimum monthly charge once the tenant moves out
(unless, of course, Ms. Cook wanted to use the water). If not, the
water will remain turned off until the next tenant makes
application for service.
This type of situation will be on a case by case basis.
I called Ms. Cook and left a message informing her that the
Utilities Department would be refunding her the amount billed since
August.
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
MEMORANDUM
DATE: March 9, 1995
TO: Richard B. Votapka, Director Utilities
FROM: Joel L. Koford, City Manager/
SUBJECT: Consumptive Use Permit No. 2-061-0142 UNR2M
Reference to your memorandum of March 3, 1994.
Please continue to perform whatever tasks are required except for any Capital Outlay.
I do not want to loose time if the City should not decide to transfer the Utilities.
/jmt
City of Sebastian
1225 MAIN STREET 13 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
MEMORANDUM
DATE: March 9, 1995
TO: Richard B. Votapka, Director Utilities
FROM: Joel L. Koford, City Manager
SUBJECT: Chlorammoniation Control System
Please take the necessary action to implement the project in the event the City Council
decides not to go with the County. At this point, I am not sure what they are going to
do. I believe the decision will be made shortly after the March 22, 1995 Council
Meeting.
/jmt
City of Sebastian
1225 MAIN STREET 13 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
MEMORANDUM
DATE: March 10, 1995
TO: Arthur L. Firtion, Mayor & Sebastian City Council
FROM: Joel L. Koford, City Manager
SUBJECT: Letter From Former Consulting Engineer
The attached letter is provided to you for your information. Recent articles within the
news media have generated questions and the contents of this letter offer a good
explanation.
/jmt
Attachment
PRINCIPALS:
Jam. E. Chrumph= P.E.
Charles W. Drake P.G.
Gc d Hartman. P. E.
Mark 1. Luke P.L.S.
Mark A. Rvnning• P.E.
H.1d E. Schmidt. JQ, P.E.
KARTMAIY & ASSO CUTES, INC.
ASSOCIATES:
engineers, hydrogeologists, surveyors & management consultants W11. D. Mune,. RE.
July 7, 1994',,—
J )�
Scow C. Quinlan. P.E.
TMQ[hv A. Hochuli. P.E.
Marco H. Rocca. C.M.C.
HAI# 92-023.07
Subject: Mr. Richard Votapka's-LetterDated June 27, 1994
Dear Mr. Koford:
Regituld L. Thdale P.E.
John W. Vogt. P.E.
This letter is in response to Mr_ Richard Votapka's letter of June 27, 1994,10 my attention, which
I received on July 5, 1994. Since Richard requested an explanation of the events which he only
knows a portion of, we will try to provide to you an update of the events. which are well
documented in the City files, as well as our own.
Initially, the City of Sebastian retained Hartman & Associates, Inc.. (HQ . to . conceptually
evaluate if it would be feasible to obtain the water and sewer- franchise back -from Indian River
County. This overview and conceptual study was provided to the City as a report. In summary,
the report recommended that it was feasible retake to water and sewer franchise back from the
County only if .the City purchased the General Development Utilities, Inc. (GDU) Sebastian
Highlands water and sewer facilities for an amount of $2,000,000 with a contingency provision of
about $600,000 subject to negotiations, detailed inspections and other due diligence requirements..
When the City approached GDU relative to this matter they initially refused to discuss the sale of
the Sebastian Highlands facilities, and maintained that City inspections, testing, and so forth
would interrupt their operations. in addition, GDU stressed that their franchise was with the
County not the City. Later, during settlement negotiations for the Cities of North Port, Palm Bay
and Sebastizz c' ' ides,. in which 2.Ln Rob McClary participated, a value of $2,250,000 was,
recommended as a maximum for the Sebastian Highlands water and sewer facilities subject to
proper investigations. This offer was subsequently rejected by GDU. Then the City of North
Port arbitration hearing was held and GDU obtained an award of $16.5 million for that system.
After that award and prior to the next arbitration for the Port Malabar facilities, an offer to settle
both the Cities of Palm Bay and Sebastian facilities was given to the City of Palm Bay by GDU in -
which they allocated a value for the Sebastian highlands facilities. The value for the Sebastian
Highlands facilities was not distinguished,. yet believed to be between $2.5 and $3.0 million.. This
offer from GDU was rejected by the City of Palm Bay since the price to settle the Palm Bay
portion was considered too high. As was the case with the City of North Port system, the City of
Palm Bay went through the arbitration process and the Court award for the Palm Bay system was
$31.9 million.
201 EAST PINE STREET • SUITE 1000 • ORLANDO. FL 32801
TELEPHONE (407) 839-3955 a FAX (407) 839-3790
ORLANDO FORT JIYERS JACKSONVILLE TALLAHASSEE
JUS
Mr. Joe Koford
ive -
City Manager
RI y ManaB
City of Sebastian
081ce
\
1225 Main Street
,'
Sebastian, Florida. 32958..
Subject: Mr. Richard Votapka's-LetterDated June 27, 1994
Dear Mr. Koford:
Regituld L. Thdale P.E.
John W. Vogt. P.E.
This letter is in response to Mr_ Richard Votapka's letter of June 27, 1994,10 my attention, which
I received on July 5, 1994. Since Richard requested an explanation of the events which he only
knows a portion of, we will try to provide to you an update of the events. which are well
documented in the City files, as well as our own.
Initially, the City of Sebastian retained Hartman & Associates, Inc.. (HQ . to . conceptually
evaluate if it would be feasible to obtain the water and sewer- franchise back -from Indian River
County. This overview and conceptual study was provided to the City as a report. In summary,
the report recommended that it was feasible retake to water and sewer franchise back from the
County only if .the City purchased the General Development Utilities, Inc. (GDU) Sebastian
Highlands water and sewer facilities for an amount of $2,000,000 with a contingency provision of
about $600,000 subject to negotiations, detailed inspections and other due diligence requirements..
When the City approached GDU relative to this matter they initially refused to discuss the sale of
the Sebastian Highlands facilities, and maintained that City inspections, testing, and so forth
would interrupt their operations. in addition, GDU stressed that their franchise was with the
County not the City. Later, during settlement negotiations for the Cities of North Port, Palm Bay
and Sebastizz c' ' ides,. in which 2.Ln Rob McClary participated, a value of $2,250,000 was,
recommended as a maximum for the Sebastian Highlands water and sewer facilities subject to
proper investigations. This offer was subsequently rejected by GDU. Then the City of North
Port arbitration hearing was held and GDU obtained an award of $16.5 million for that system.
After that award and prior to the next arbitration for the Port Malabar facilities, an offer to settle
both the Cities of Palm Bay and Sebastian facilities was given to the City of Palm Bay by GDU in -
which they allocated a value for the Sebastian highlands facilities. The value for the Sebastian
Highlands facilities was not distinguished,. yet believed to be between $2.5 and $3.0 million.. This
offer from GDU was rejected by the City of Palm Bay since the price to settle the Palm Bay
portion was considered too high. As was the case with the City of North Port system, the City of
Palm Bay went through the arbitration process and the Court award for the Palm Bay system was
$31.9 million.
201 EAST PINE STREET • SUITE 1000 • ORLANDO. FL 32801
TELEPHONE (407) 839-3955 a FAX (407) 839-3790
ORLANDO FORT JIYERS JACKSONVILLE TALLAHASSEE
Mr. Joe Koford
July 7, 1994
Page 2
Our firm then recommended to the City that a detailed investigation of the GDU Sebastian.
Highlands water and sewer system be conducted; and subsequently provided a. cost. quotation for
the work to the City. At that time, the City Administration felt that any probable purchase of the
GDU system would be within the $2.5 to $3.0 million range and that GDU would notreduce the
price below that no matter what Therefore, the combination of the above and GDU's refusal for
detailed inspections resulted in a temporary. compromise between both parties, where GDU
provided limited operational records and a one -day inspection of the Sebastian Highlands water
and sewer facilities: _
The City designated Mr. Gerald C.. Hartman to negotiate with Mr. Charles Fancher, President of
GDU. He did, and. obtained Mr. Fancher's initials on a purchase price for the Sebastian Highlands
facilities of $2.75 million. Both were limited in authority, Mr. Fancher had to"present. the results
of the negotiations to the Board of Directors, and Mr. Hartman had to present the same to the
City Council and City Manager and the City had to conduct a Chapter- 180.30.1 hearing: "It should
be noted that the above. was. subject to detailed inspections and corrections of encumbrances
found by surveys, title work or environmental audits. Mr. Hartman, Mr. McClary and I met with
each council member to discuss the negotiations thoroughly and. subsequently- conducted a public
meeting regarding the same. "
GDU then Sled a rate case, in which they proposed approximately a. 100 percent rate increase.
The purpose of this rate increase filing was to possibly increase the purchase price of the facilities,
based on the results of the rate case. The City hired Rachlin & Cohen to handle the rate case and
system inspections associated therewith_: Rachlin & Cohen reported no. significant deficiencies
and recommended a.95 percent rate increase... It. is my understanding thatonce the. GDU Board of
Directors learned of the Rachlin & Cohen report; they rejected the $2.75 million.dollac figure.
As a result of the apparent stalled negotiations, the City Council appointed an acquisition task
force which included the Mayor, Acting City Manager, Finance Director, Utilities Director and "-
City Attorney.= The purpose of this acquisition task -force was to negotiate directly with GDU.. -
During this period, Hartman & Associates, Inc_ were limited to on-call services as -needed and did
not participate in.the discussions or contract preparation, which lead to the $3,625,000. value that -
the City's acquisition task force negotiated with GDU. HAI was subsequently retained for the
Chapter 180.301 briefing document and engineers report for the bonds. During the preparation of .
these documents, -HAL recommended to the City numerous capital improvements, system
documentation studies and renewal and replacement (R&R) programs as documented in the files.
The City representatives rejected the programs to be bonded due,to the rate irnpact Iri addition,
HAI recommended that a water system expansion program with assessments be conducted to _-
expand the customer base to spread -out the costs to maintain lower rates. This also was delayed,
yet indicated that such a program would be forthcoming soon as a second phase. Furthermore, to
limit costs, the City engineering and administrative conducted reviews, training, transitional
Mr. Joe Koford
July 7, 1994
Page 3
activities, and budget: preparation activities, including R & R capital outlay and operation and
maintenance (0 & M) costs.
With regards to the maintenance and repair items that have been revealed, and the televising of
the GDU gravity sewer, system,. you should keep. in mind that GDU only permitted HAI one (1).
site visit. This site visit was limited in nature and HAI was not permitted to physically test or__.
operate any of the equipment associated with the water and wastewater facilities. In addition,
without GDU's. permission televising of the gravity sewer system could not be conducted.
Furthermore, during -the conceptual phases of the acquisition HAI stressed to the_:City _ --
administration of the importance of detailed site inspections based on our knowledge of_GDU s
operations. Other than the initial inspection, I am not aware of whether or not the City was
permitted to inspect the Sebastian Highlands facilities during their negotiations with GDU, .since
HAI was not involved with the negotiations. The purchase price was agreed upon based. the
system analysis conducted by the City's acquisition task force, and not HAL As noted -above,
during the financing phase of this acquisition HAI recommended to the City that programs be
funded for unknown deficiencies. The City staff rejected these programs due to the rate impact
on the system customers_
I believe the record will show that the capital improvements and programs delineated by HAI
address Mr. Votapka's letter's point. The City's combined wishes to hold rates, not expand the
water system and increase the purchase price from $2.75 million to $3.625 million have led to the
present situation.
I believe the above addresses Mr. Votapka's June 27, 1994 letter. Ily however, you should -have
any questions regarding this matter, please do not hesitate to call.me_:.
Very truly yours,
Hartman & Associates, Inc.
Harold E. Schrm t, Jr., P.E.
Vice President
HES/er/C-1/Koford.hes
cc: Richard B. Votapka, P.E., City of Sebastian
Gary J. ReVoir, P.E., HAI.
City of Sebastian
1225 MAIN STREET 11 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 El FAX (407) 589-5570
MEMORANDUM
DATE: March 14, 1995
TO: John Van Antwerp, Golf Course Manager
FROM: Richard B. Votapka, Utilities Director Rb ✓
SUBJECT: St. Johns River Water Management District Form EN -50
Forms
As agreed today per our telecon, the following forms received
by Utilities are those belonging to the Golf Course and are being
transmitted to you for immediate processing:
MONTHLY WATER USE RECORD for CUP #2-061-0152 ANGR
Permit Use Date 7/12/94
Discharge
Well ID Pump ID Pump Capacity Pipe Dia (in)
1)
A
NP
1,000
GPM
10"
2)
B
NP
150
GPM
4"
3)
NW
C
36
GPM
0"
4)
NW
D
550
GPM
0"
5)
NW
E
550
GPM
0"
DATE:
TO:
FROMt
City of Sebastian
1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
MEMORANDUM
March 15, 1995
Joel Roford, City Manager
Richard B. Votapka, Utilities Director a
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SUBJECTS Vacuuming Sludge and Sand Deposits from Lift Stations
Skip Cruce, Acting Plant Supervisor, informed me that several lift
stations are again in need of having sludge and sand deposits
vacuumed (Lift Station Numbers 1, 2, 3, 4, 5 , and the one at
Captain Hiram's Restaurant). Most of these stations were pumped
out in January, 1994, so more than a full year has elapsed. Last
year, we utilized the services of Roto -Rooter in Fort Pierce,
Florida on an hourly basis. I have investigated the charges of
three (3) other firms which perform similar services. A comparison
of their charges is shown on the attached "Cost Comparison of
Firms, etc." sheet. Based on the costs as shown. I would recommend
that Roto Rooter perform the work on an hourly basis not to exceed
$2,000. Their price is very competitive; they are the closest to
Sebastian which minimizes mobilization time; and they have
performed well in the past.
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I
.7
Cfty of Sebastian Utilities Dept,
Cost Comparison of Finns
Specializing in Cleaning Lift Stations
March, 1995
1) Roto Rooter of Ft. Pierce, FL is the closest firm to Sebastian which reduces travelling time to and from the jobsite to provide for more time in Leaning the lift station.
2) Rust Industrial Cleaning Services did not furnish "Disposal Costs", so the bottom line can't be compared.
3) Brownie Environmental fumished a cleaning price per lift station. Five (5) stations are the maximum numberthat can be cleaned. The cost to clean a 6th station
would exceed the $2,000 cost threshold which would require bids. It would be better to dean the station on an hourly basis because it maybe possible
to clean more than five stations on an hourly rate in lieu of a "per station" rate.
Post Indistriol
Browrie
Roto
(FL Plerce, FL)
Shen
(Pompano Beads, R.)
ckamgyrs
(Ostend), FL)
Ems
(Orlando, R-)
Vacuum Truck
$
100/tr
Je VVac Truck
$ 115Ar
Vactor/Rodder
f 85.00
Lift Statim (5) $
300 LIS
w/Operator
w/Operator
Truck
0 5300 ea.
x 5 LIS
Jet Pressure
$
751hr
z 6 trs
w/operator
$1,500.00
Cleaner
$820.00
One Addl
S
15Ar
1 Way
One Addl
S 1750
Mobilization
$2.25/mi
Labaer
Mobilization
Tedi.
$ 112.50
s 20Ohmi
Total Harty Rate
$
190AT
I % hrs x $115Ar $
S 287.00
x 9 hrs
S450,00
Y 6 hrs
$ 1,20750
$ 000.00
$1,950.00
$
1,520.00
Disposal Fee
$15Wdump x
Mobilization/
Sledge Hauling
6 beds =
S 900.00
Demod$atlon
15eimi x
2007mi x $12Shtie =
S 250.00
60 miles =
S 9.00
Removal of a max.
$1,150.00
Total
$1,959.00
of 6 beds
5 tormAced
Transport Load
@$Mton
$1.25/mi x 60 mics =
S 7500
6 x 5 x $161tm =
S
400.00
Stt)lotal
$1,225.00
Total Fee
$
2,000.00
Total Fee
$ 2.107.50
Disposal
?
Cast plus 20% - LNaarn
1) Roto Rooter of Ft. Pierce, FL is the closest firm to Sebastian which reduces travelling time to and from the jobsite to provide for more time in Leaning the lift station.
2) Rust Industrial Cleaning Services did not furnish "Disposal Costs", so the bottom line can't be compared.
3) Brownie Environmental fumished a cleaning price per lift station. Five (5) stations are the maximum numberthat can be cleaned. The cost to clean a 6th station
would exceed the $2,000 cost threshold which would require bids. It would be better to dean the station on an hourly basis because it maybe possible
to clean more than five stations on an hourly rate in lieu of a "per station" rate.
City of Sebastian
1225 MAIN STREET 11 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 El FAX (407) 589-5570
MEMORANDUM
DATE: March 16, 1995
TO: City Manager, Joel Koford
FROM: Richard B. Votapka, Utilities Director
SUBJECT: ISO Grading Process for Countywide Insurance Rating
I attended a meeting in reference to the above subject today
at 1:30 PM at the Indian River County Administration Building. The
meeting was convened by Daniel Dietz, the Fire Prevention Bureau
Chief of the Indian River County Dept. of Emergency Services.
Chief Dietz explained to those present that a representative from
the ISO (Insurance Service Organization) would tentatively be
coming during February, 1996 to rate the County on its fire
fighting capability for insurance purposes. The three criteria
used for the rating are:
1) Receiving and Handling Fire Alarms (Dispatching)
2) The Fire Department
3) The Water Supply
Attached are copies of the Fire Suppression Rate Schedule and
Credit for Water Supply. Also attached is a copy of the ISO Public
Protection Survey Information requirements for a Water Dept. The
information requested is specified in the Survey. Much of the
information requested concerns fire hydrants - mapping, inventory,
testing, and pressure rating. Since the sale of our water system
to the County seems imminent. I see no reason why the Utilities
Dept. needs to act on this now. Besides, I do not have the
personnel to flow test all of the hydrants. If you concur with my
reasoning, please let me know.
I also asked Chief Dietz whether or not the North Indian River
County Fire District pays for installation of fire hydrants. To
the best of his knowledge, the Fire District has never paid for any
installation of fire hydrants. However, according to Chief Dietz,
the Fire District does pay 5150 per year per hydrant to the City of
Vero Beach and Indian River County for their utility departments
Page 2 of 2
ISO Grading Process for Countywide Insurance Rating
to maintain and paint each hydrant and flow test them twice per
year. The City of Sebastian has no such agreement with the North
Indian River County Fire District, and until today I had no
knowledge of the $150 maintenance fee paid by the Fire District to
I.R.County and the City of Vero Beach.
Our Sebastian Highlands water system has 133 fire hydrants and
the Park Place/Palm Lake Club system has 16 fire hydrants for a
composite total of 149 fire hydrants. At a maintenance
reimbursement fee of $150 per year per hydrant, the City would
realize $22,350 in additional revenue. Unfortunately, our Dept.
does not have the personnel to service the hydrants, but the total
reimbursement fee, if the City were to continue operation, would
provide for the hiring of one additional employee to be assigned to
hydrant operation and maintenance. The City of Vero Beach has such
a staff position, but, I do not believe Indian River County does.
CREDIT FOR
WATER SUPPLY Maximum Points
Item 616 Credit for water system 35.00
" 621 Hydrants 2.00
" 631 " Inspection & 3.00
Condition of Hydrants
Item 640 Total Credit for Water 40.00
Supply
The ISO Representative from Jacksonville, FL most probably
will visit I.R.County in February, 1996. The representative can
ask for records going as far back as three (3) years. Dan Dietz,
Chief Fire Marshall of I.R.County hopes to have additional meetings
every couple of months to prepare for the ISO inspection.
March 16, 1995
FIRE SUPPRESSION RATE SCHEDULE
ISO GRADING
(INSURANCE SERVICE ORGANIZATION)
Max. Credit 1985 Credit
A)
Receiving & Handling
Fire Alarms
10%
6.4
(Dispatching)
B)
Fire Dept.
508
21.76
C)
Water Supply
40%
25.54
1008
* 50.13%
CLASS
%
1
90
or More
2
80
- 89.99
3
70
- 79.99
4
60
- 69.99
5
50
- 59.99
6
40
- 49.99
7
30
- 39.99
8
20
- 29.99
9
10
- 19.99
10
0
- 9.99
* Notes:
The Rating was a 5 in 1985. The rating was a 7 in the North County
where only a volunteer fire dept. existed in 1985.
If a developed area is five (5) miles from a fire station, the Fire
Rating will be assigned the minimum rating which is 9.
WATER DEPARTMENT
ISO COMMERCIAL RISK SERVICES INC. - FLORIDA
PUBLIC PROTECTION SURVEY INFORMATION
The following information will be needed when our representative arrives:
General
Please provide a map of the community (district) showing current first alarm response
protected area (city limits, outside protected area of fire district boundaries), streets and
fire hydrants (if not on a utility map, show hydrants with a red dot on other maps - must
be to scale - 1" = 800 or 1000 feet - For county wide surreys a scale such as 1" to 2000'
or even 1" to 1/2 mile is acceptable) and the location of all buildings three (3) stories (can
be shown with a yellow dot and indicate # of stories or use a code to reference to a
master list). It is most important that we get a map (or can be several maps to the same
scale that can be glued together) with all of this information on it Any questions or
problems please do not hesitate to contact our office.
• Please have a map of all water systems indicating fire hydrants, main sizes, valves and pressure
zone boundaries. A single combined map showing the city limits (district boundaries) and all fire
hydrants for all water systems is preferable. A good map is essential for our distribution study .
Please confer with the fire department in regards to this.
• We would like to have a schematic (rough) drawing showing the layout of the plant.
• The number and gpm of each well. Indicate which pumps can pump simultaneously and if there
would be a limitation on maximum gpm due to pipe sizing etc..
• If there are clearwells involved, please indicate size and gpm of transfer pumps if applicable.
• The capacities of ground storage tanks, elevated tanks and the minimum level before refilling.
What is the minimum level needed in order to maintain priming capabilities for pumps?
• The number and gpm of each high -service pump pumping from each ground storage tank.
Indicate which pumps can pump simultaneously and would there be a limitation because of pipe
sizing etc..
• If filters, softening units or any other feature is involved we will need to know the capacities of
each.
• The total water consumption for the last 12 months and the maximum daily consumption that
has occurred in the last three years. We need the dates that it occurred. Reasons for abnormally
high consumption should be explained. Major main breaks should not be used.
• The total number of hydrants in service.
• The number of hydrants on less than 6 inch mains.
• The number of hydrants with no steamer connection.
• Explain any hydrant testing program, such as frequency, type of maintenance, pressure testing
and record keeping.
• If there are any questions regarding the information requested above, please contact our office at
(904) 363-8140 and ask for the Public Protection Department.
0
ISO Commercial Risk Services, Inc. • 7406 Fullerton Street • Suite 200
Jacksonville, FL 32256-3548 • (904) 363-8140 • FAX. (904) 363-0028
TIPS ON "HOW TO PREPARE FOR AN ISO SURVEY"
1. After meeting with the Chief and his staff we will need to meet with
someone who is familiar with fire hydrant locations. We will have a list
of buildings with addresses that we will need to locate on a map (street
map will do) so that we can determine where we want to conduct fire flow
tests.
2. We will need to visit the Dispatch Center to look at the facilities used in
dispatching fire alarms. At the center we need to talk with someone who is
familiar with the equipment and how it works, total number of calls and the
number of operators on duty per shift etc.
3. We will tour all of the fire stations, checking inventories on each piece
of apparatus, looking at emergency power and radio equipment.
4. Provide a list of all utility companies within your response area. We will
have to visit each utilitycomPanY to update water information. If they can
provide this information to you prior to our arrival we may ME have to
visit with them. We rely on the fire department to make contact for us,
because many of these companies have never heard of us and are reluctant to
give out information.
5. This is probably the most important item. We need a map (can be in several
sections provided that we can eventually glue them together) showing your
entire response area. We prefer a map scale of 1" = 1000 feet. If a
utility map is not available then we suggest that you contact the city or
county planning department to see if they can provide a street map. If you
can get someone to indicate hydrant locations (red d ) on this map, we can
work with it. VERY IMPORTANT.
6. Working with the above map, you need to show all buildings that are 3 story
or taller (indicate with a yellow dot and show the height). If you have a
cluster of tall buildings show one dot and indicate the number of buildings
and the tallest.
7. We will be looking at the last 3 years of records for hose tests, pumper
and aerial tests and hydrant tem (if applicable). We want to see all
fire reports for alarm malfunctions (smoke detectors, sprinkler alarms etc)
for the previous year and a sampling (20) of structural fire alarms.
B. On the day of hydrant testing, we will need two people (with two vehicles
if possible) to assist us. Depending on the total number of tests, we may
need 4 people.
A subs.d a,y o/ inswance Serv4es Office. Inc.
WATER SYSTEM INFORMATION SHEET FOR ISO'S SURVEY
NAME OF SYSTEM:
CONTACT PERSON AND PHONE NUMBER:
AREA SERVED BY IIYDRANTS:
MAXIMUM DAY'S CONSUMPTION IN LAST 3 YEARS EXCLUDING MAIN BREAKS ETC.:
WELL INFORMATION:
Please list the number or name, capacity in gpm or mgd, and a brief description of where each well pumps to
under normal operating conditions (ie. well 2 - 500 gpm pumps to filter system). List emergency wells seperately
if applicable.
In an extreme demand situation can all wells pump at the same time?
If they can, what is their combined capacity?
If they cannot, what wells can operate together and what is their combined capacity?
TREATMENT PROCESS INFORMATION:
Please describe or sketch any treatment process. This should include areators, softeners, filters, clearwells,
transfer pumps, etc. and the capacity of each. When more than one unit is involved Ina particular part of the
process please include the number of units invioled and the capacity of each.
STORAGE FACILITIES INFORMATION:
Please list all storage tanks including hydropneumatic tanks, elevated tanks, and ground storage tanks. Tank
capacities and normal daily minimums of each are also needed. If high service pumps are utilized, please provide
pump numbers, capacities, and arrangements (ie. pumps 2 & 3 - 500 gpm en on ground tank 1 and can pump at
the same time. etc).
HYDRANT INFORMATION:
Total number of hydrants on a 6" main or larger with 2-2.5" & 1-4.5" openings.
Total number of hydrants on a 6" main or larger with only 2-2.5" openings.
Total number of hydrants on a 6" main or larger with only 1-2.5" opening.
Total number of hydrants on less than a 6" main with 2-2.5" & 1-4.5" openings.
Total number of hydrants on less than a 6" main with only 2-2.5" openings.
Total number or hydrants on less than a 6" main with only 1-2.5" opening.
Total other hydrants. Explain.
WATER SUPPLY
800. GENERAL:
This Item reviews the water supply system thaLis available for fire suppression in thecity.
801. PART OF CITY UNPROTECTED: Co Vw-I�j
If any built -on area of the city is not within 1.000 feet of a recognized water system, the unprotected area may
receive Class.9 (See Items 801 and 802).
802. MAXIMUM DAILY CONSUMPTION RATE (MDC):
The maximum daily consumption rate is the average rate of consumption on the maximum day. The maximum
day is the 24-hour period during which the highest consumption total Is recorded in the latest 3 -year period. High
consumption that will not occur again due to changes In the system, or that was caused by unusual operations,
will not be considered.
When no actual figure for maximum daily consumption Is available It will be estimated on the basis of consumo-
tion in other cities of similar character and climate. Such estimates will be at least 50 percent greater than the
average daily consumption. When a system is in 2 or more service levels, consider the total maximum dally con-
sumption that must pass through the service level being reviewed.
603. MINIMUM PRESSURE:
A water system is reviewed at a residual water pressure of 20 psl.
604. FIRE FLOW AND DURATION:
The fire flow duration should be 2 hours for Needed Fire Flows (NFFI) up to 2500 gpm, and 3 hours for Needed
Fire Flows of 3000 and 3500 gpm.
605. SERVICE LEVEL:
A service level is a part of the city distribution system which Is served by one or more sources of supply but
which is separated from the remaining distribution system by closed valves, check valves or pressure
regulating equipment, or Is not connected.
When a system Is supplied from 2 or more sources or supply works, the credit shall be based upon the combined
protection provided from all sources or supply works.
610. REVIEW OF SUPPLY SYSTEM:
The ability of the water supply system to deliver the Needed Fire Flow (NFFI)at representative locations
throughout the city Is reviewed In Items 611 through 616. For each representative location, the supply works,
mains, and hydrant distribution are reviewed separately.
611. SUPPLY WORKS:
The absolute minimum supply available from water sources under extreme dry weather conditions should not
be taken as the measure of the normal ability of the source of'supply. The normal sustained flow of supplies
should be used as the normal capacity of the source. II the supply Is regularly reduced for a pariod exceeding
one month per year, prorate the mailable supply by the time available.
A. Minlmlum Storage (MSI):
The average daily minimum water storage maintained is the maximum amount l et can be credited. For
storage floating on the distribution system, only the portion of average daily minimum storage that can be
delivered at the required residual pressure, and for the fire duration at the point of use shall be credited.
(MS) is the sum of all these storages (MS = MS) available at the test location for the fire duration,
expressed in gpm.
For ground or below -ground storage, where the average daily minimum storage must be repumped, the
storage is credited, or is limited by pumps under PUi according to the capacityof the pumping facility for the
fire duration.
Edilion 6e0 25 Copyngnl 1980. Infinence5erwcee Off"
WATER SUPPLY
611. SUPPLY WORKS: (Continued)
When a city experiences large seasonal fluctuations of population and therefore wide variations In con-
sumption. the average daily minimum storage will be considered at the time when consumption is average
for the maximum population.
B. Pumps (PUl):
Punsps should be credited at their effective capacities when delivering at normal operating pressures. The
effective capacity may be limited by filters, softeners, or other devices in suction or discharge lines; and,
when pumping stored water their effective capacity may be limited by the average minimum daily storage.
The total pumping capacity (PU) shall be the sum of all pump facilities (PU = E PUi) available at the test
location, expressed in gpm.
When !here are 2 or more pump lifts in series, the effective pump capacity is the capacity of the lift with the
lowest total capacity.
When the same pumps can operate in 2 or more lifts, they shall be credited in each lift to determine the lift
with the lowest total capacity.
C. Filters (FLI):
Filters may be considered as capable of operating at a reasonable overload capacity based on records.
When filters limit the capacityof subsequent pumping stages, consider them as a pump capacity limit (PUi).
When filters deliver water directly into the distribution system, without pumping, the total filter capacity (FL)
shall be the sum of all filler capacities (FL = E FLi) available at the test location, expressed in gpm.
D. Emergency Supply (EMI):
The ability to utilize emergency supplies through connections from other systems or from separate sources,
storage, or equipment not normally used, shall be considered in reviewing the system. Credit shall be given
for emergency supplies that come in automatically.
Credit will also be given for other emergency supplies when sufficient supply is available on the system be-
ing reviewed to maintain the total rate credited during the period that would elapse before delivery is possi-
ble from the emergency supplies. The total emergency supply capacity (EM) shall be the sum of all
emergency supplies (EM = E EMI) available at the test location, expressed in gpm.
E. Suction Supply (SSI):
Where bays, rivers, canals, streams, ponds, wells, cisterns, or other similar sources are available as suc-
Ilon supply for fire department pumpers, the suction supply shall be considered with respect to Its ability, in-
cluding accessibility, availability during freezing weather, floods, droughts, or other adverse conditions to
satisfy the Needed Fire Flow (NFFi) at test locations. The total suction supply (SS) credited shall be the sum
of suction supplies (SS = E SSI) at the test location for the fire duration, or the capecit/ of the fire depart-
ment pumping equipment, whichever is less, expressed in gpm.
F. Fire Department Supply (FDS):
Supply delivered by fire department vehicles carrying or relaying at least 250 gpm to the fire shall be
credited. This application rate shall be obtained within 5 minutes of arrival at the fire site, and shall continue
for the fire duration of the Needed Fire Flow (NFFi). It the rate of flow can be increased within 15 minutes of
arrival at the lire site, and can be continued for the fire duration of the Needed Fire Flow, the higher rate will
be credited.
The travel time of apparatus shall be calculated from the formula:
T=0.65+ 13D
T = minutes.
D = miles.
Slower speeds will be used for underpowered apparatus, or apparatus laying hose lines.
The fire department supply (FDS) shall be the capacity of the supply for the fire duration, the capacity of the
source pumping equipment, the capacity of the delivery equipment, or the capacity Of the final delivery pumping
equipment, whichever is least, at the lest location, expressed in gpm.
Edition 6-60 26 Cdpyrighl 196o. Insurance Services Office
WATER SUPPLY
612 SUPPLY WORKS CAPACITY (SWCi):
Calculate the supply works capacity, considering the fire flow duration, for each representative test location. Ex-
press the result in gpm.
SWCIk = ((MS + PU + FL + EM) - MDC) + SS + FDS; for one supply.
Where 2 or more supplies are available at a test location,
n
SWCI = E SWCIk, where n = the number of supplies.
I=t
613. MAIN CAPACITY (MCI):
system to deliver Needed
side ed n Itemi6t12 shall berof the diteviiewed. The results of a flow test at of ereplresen ative lest location wis (NFFI) at those test ll Indicate he
ability of mains to carry water to that location,
I be it tests are made on 2 or more systems or service wit
the test results one each system, or service, p to the limit of supply! orathe fire fldiow du aloin at that location. ven for the SUM l
levels
MCI = Tested gpm at 20 -psi residual pressure.
614. HYDRANT DISTRIBUTION (HDI):
This item reviews each hydrant within 1,000 feet of a representative test location. meach hydrantwithln 300 feet f
by apparatus, 10 satisfy the Needed Fire Flow (NFFI). Credit up to 1000 9P
the location, 670 gpm from hydrants within 301 to 600 feet of the location and 250 gpm from hydrants within 601
to 1,000 feet of the location. The normal distribution of hydrants In the vicinity of those test locations considered
in Items 612 and 613 shall be evaluated.
When there are 2 or more systems or services distributing water at the same location, credit shall be given on
the basis of the iolnt protection provided by all systems and services available.
A. Sub -standard type hydrants, with at least one fire department outlet, will be considered it capable of deliver-
ing at least 250 gpm.
B. A cistern or other suction point shall be capable of supplying 250 gpm for at least 2 hours to be recognized.
C. The maximum credit for a hydrant may be limited by A or B above and shall be limited by the number and
size of outlets as follows: Maximum Credit
At least one pumper outlet 1,000 gpm
Two or more hose outlets, no pumper outlet 750
One hose outlet only 500
HDIk Is the creditable capacity for each hydrant within 1,000 feel of the teal location, expressed In gpm.
n
HDi = E HDik, where n the number of hydrants within 1000 lest of the lest location.
I=1
615. CAPABILITY OF WATER SYSTEM AT TEST LOCATION (TLCI):
The creditable rate of flow at each test location Is the lowest of NFFI. SWCi. MCi or HDi.
616. CREDIT FOR SUPPLY SYSTEM (CSS):
CSS = TLC x 35
NFF
TLC = TLCi, where n = number of test locations.
r=1
NFF = NFFI, where n = number of lest locations.
I=t
27 Copyright 1990. Ineurence SIervlcee Olacs
Edition 6.90
WATER SUPPLY
820. HYDRANTS • SIZE, TYPE AND INSTALLATION (PH):
Prorate Dints from the following subitems according to the number of hydrants of each type compared with the
total number of hydrants. 1 Points
A. Wilh&Inchor largerbranch. and a pumper outlet; with orwithout 21/2 -inch outlets 100
B. With 6 -Inch or larger branch, no pumper outlet but 2 or more 2'/2 -Inch outlets, or with small toot 75
valve or with small barrel
25
C. With only one 2'/i -inch outlet
25
D. With less than 6 -inch branch 25
E. Flush type
25
F. Cistern or suction point
Note 1: Deduct 2 points for each 10% of the hydrants not opening In the direction of the majority, or with
operating nuts different from the majority. .
Note 2: Deduct 10 points it more than one thread is used for pumper or hose outlets.
Note 3: Maximum points under this Item are 100.
621. CREDIT FOR HYDRANTS (CH):
CH = PH x 2
100
630. INSPECTION AND CONDITION OF HYDRANTS:
Inspection and condition of hydrants should be In accordance with American Water Works Association Manual
M-17.
A. Inspection (HI):
The frequency of inspection Is the average time Interval between the 3 most recent inspections.
Frequency Of Inspections
Pointe
- 100
'/: year
80
1 year
65
2 years
55
3 years
45
4 years
40
5 ears or more
y
Note 1: The points for inspection frequency shall be reduced by 10 points If the inspections are incomplete.
An additional reduction of 10 points shal! be made if hydrants are not subjected to full system
,pressure during inspections. It the inspection of cisterns or suction points does not include actual
drafting with a pumper, deduct 40 points.
Note 2: If there are no records of claimed inspections, deduct an additional 20 points.
B. Condition (HF):
Prorate a factor (HF) from the following list of conditions according to the actual condition of hydrants exam-
ined compared with the total number examined during the survey:
Feclor
Condition 1.0
Standard (no leaks, opens easily, conspicuous, well located for use by pumper)
0.5
Usable
0.0
Not Usable
28 copyright 1900. InSutsnCS Servlcss 011lcs
Edition 6.80
WATER SUPPLY
831. CREDIT FOR INSPECTION AND CONDITION (CIC):
CIC = (HI) x (H F) x 3
100
800. CREDIT FOR WATER SUPPLY (CWSr
CWS = CSS + CH + CIC
29 Copyright 1980. Inwrente Services OHke
t:aawn dao
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
M M J s? A B D D M
DATE: March 17, 1995
TO: Joel Koford, City Manager
FROM: Richard B. Votapka, Utilities Director zat/
SUBJECT: Utility Policies - Request for Legal Resolution by the
City Attorney
As you are well aware, the ruling in the recent Florida
Supreme Court decision regarding Palm Bay Utilities found that
there is no basis for mandatory water service under current law
except for reasons of health and safety, and to require a customer
to pay for the availability for service circumvents the Florida
State Constitution provisions addressing taxation. Unfortunately,
this ruling has far reaching effects in regard to water utilities
policies, specifically our own Sebastian Utilities. Since you
issued your Memo of November 10, 1994, our Customer Service
Representatives have been resolving certain type interpretive
situations on a case by case basis without the benefit of legal
opinion from our City Attorney. Now that the various situations
have been identified, I would appreciate a clear and decisive
opinion from our City Attorney on the specific action the Utilities
Dept. should take in each of these situations as follows:
1) A "tenant" has the water service listed in his/her name.
The "tenant" requests termination of service and final bill when
moving out of the residence. The City Utilities Dept. takes a
final reading, shuts off service to the residence, and pin locks
the meter valve. No water is available to the residence without
unlocking the meter valve and turning it on again by City
personnel. Historically, the City would revert the account in the
landlord's name and continue billing the landlord the base facility
charges each month until another tenant moved into the residence
and changed the account to his/her name. Based on the Court
decision, should we continue to bill the landlord minimum monthly
charges when no water is available or cease to bill? Should we
take a final reading and leave the meter valve unlocked, thereby
availing the water to the residence and continue to bill the
landlord the base facility charges?
Page 2 of 3
Request for Legal Resolution by City Attorney
2) A "tenant" has the water service listed in his/her name
but becomes delinquent in payments. As a result, the City
Utilities Dept. shuts the meter valve off and locks it for non-
payment. Does the City continue to bill the tenant the monthly
billing and base facility charges? Does the City notify the
landlord to inform him/her that the base facility charge will be
the landlord's responsibility? Does the City stop billing for the
base facility charge?
3) An "owner" has the water service listed under his/her
name, and becomes delinquent in payments. As a result, the City
Utilities Dept. shuts off the meter valve and locks it for non-
payment. Does the City continue to bill the owner the monthly
billing and base facility charges?
4) An "owner" has the water service listed under his/her
name, and requests that the meter valve be shut off and locked on
a temporary basis for an unspecified time. Does the City continue
to bill the owner for the monthly billing and base facility
charges?
5) A "tenant" has both water and sewer service listed in
his/her name. The tenant requests that the water be shut off and
the meter valve locked. Does the City revert the bill to the
landlord for billing both the water and sewer base facility
charges? Or, does the City bill only for the sewer base facility
charges, since water service is not mandatory? Or does the City
stop billing for both water and sewer?
6) A "tenant" has both water and sewer listed under his/her
name, and becomes delinquent in payments. As a result, the City
Utilities Dept. shuts off the water meter valve and locks it. Does
the City continue to bill the tenant for monthly billing and base
facility charges for water and sewer, or just for sewer only? Does
the City notify the landlord to inform him/her that the billing and
base facility charges will be their responsibility? Does the City
stop billing for the billing and base facility charges?
7) The "owner" has both water and sewer listed under his/her
name and becomes delinquent in payments. As a result, the City
Utilities Dept. shuts off the water meter valve and locks it. Does
the City continue to bill the owner for monthly billing and base
facility charges for water and sewer, or just for sewer?
8) The "owner" has both water and sewer listed under his/her
name, and requests the meter valve to be shut off and locked. Does
the City continue to bill, the owner for monthly billing and base
facility charges for water and sewer, or just for sewer, or not
bill at all?
Page 3 of 3
Request for Legal Resolution by City Attorney
9) An "owner" decides to construct a new structure on a lot
where public water is available. Although the City has Article II
Water and Sewer Connections, Section 102-33, mandating connection
to the water system if available, can the owner install his/her own
well in lieu of connecting to the City's system?
10) An "owner" decides to construct a new structure on a lot
where both public water and sewer are available. Must the owner
connect to both the water and sewer in this instance, or just the
sewer? If the owner does not have to connect to the water system
and elects to install a well, the City must be able to bill for the
sewage flow. Therefore, what legal mechanism does the City have to
require that the owner install a meter and have legal access to
read it?
Please have the City Attorney address these scenarios to
provide clarifying language to resolve them once and for all in
view of the Supreme Court ruling.
✓TENANT HAS WATER IN THEIR NAME.
METER IS LOCKED.
TENANT HAS WATER IN THEIR NAME.
PAYMENT OF BILL.
OWNER HAS WATER IN THEIR NAME
PAYMENT OF BILL.
TENANT REQUESTS TURN-OFF. WATER
WATER METER IS LOCKED FOR NON -
WATER METER IS LOCKED FOR NON -
OWNER HAS WATER IN THEIR NAME. OWNER REQUESTS TURN-OFF. WATER
METER IS LOCKED.
'TENANT HAS WATER/SEWER IN THEIR NAME. TENANT REQUESTS TURN-OFF.
WATER METER IS LOCKED.
,-/'TENANT HAS WATER/SEWER IN THEIR NAME. WATER METER IS LOCKED FOR
NON-PAYMENT OF BILL.
OWNER HAS WATER/SEWER IN THEIR NAME. WATER METER IS LOCKED FOR
NON-PAYMENT OF BILL.
OWNER HAS WATER/SEWER IN THEIR NAME. OWNER REQUESTS TURN-OFF.
WATER METER IS LOCKED.
lk
IF THE HOME IS A PRIMARY RESIDENCE OR A RENTAL UNIT
IF THE ACCOUNT IS IN THE NAME OF A TENANT OR THE OWNER
IF A TURN OFF REQUEST IS PERMANENT OR TEMPORARY
EXAMPLE: JOHN DOE SENDS A LETTER IN WITH HIS BILL STATING
"PLEASE DISCONTINUE MY WATER SERVICE AS OF MARCH 1, 1995"
IS JOHN DOE A TENANT OR DOES HE OWN THE HOME?
IF HE OWNS THE HOME IS THIS A TEMPORARY TURN OFF, HAS HE SOLD THE
HOME, OR IS HE TURNING THE HOME INTO A RENTAL UNIT?
Paqe 1 Joe Morozowski cc �`� X*
Joseph Morozowski G� O
3426 Heatherway Ln. ,9
Sebastian,FL 32958 e
March 21,1995
Mr.Joel Koford
Sebastian City Manager
City of Sebastian
1225 Main Street
Sebastian,FL 32958
Subject:Park Place Utilities Surcharge.
Questions raised as to the legality of the Park Place surcharge remain
open and unanswered,our attempts to have this on going problem addressed
at the City Council meeting of February 22,1995 proved fruitless.
The Sebastian City Council directed City Attoney,Mr.Nash on December 1,1993
to investigate the legality of the Park Place agreement and determine if
the surcharge was a valid pass through to the residents.
Fifteen months later,we are still waiting for an answer.Although many
current and past council members and you have been asked to intervene to
get a written answer,no answers,from Mr.Nash,have been forecoming.
The only information we obtained at the February 22,1994 city council
meeting was for a workshop meeting tape wherein Charles L.Nash,the then
city attorney advised he would discuss the legality of the surcharge with
a Mr.McCloud in February 1994,and get back to the City Council.
I guess you,I,City Council,and 425 residents of Park Place had better
not hold our breath,an longer,awaiting Mr.Nash response.
The purpose of this letter is to request your HELP.
Please have your staff review the documentation previously submitted,
and now outlined in detail in this letter.
Also I would appreciate your following up Mr.Nash for his promised and
I assume paid for Investigation.
Finally,I and the 424 other residents of Park Place would appreciate
having this subject added to the agenda for the next scheduled City
Council meeting.
The following are documented references,and items brought to the City
Council's attention at the February 22,1995 meeting.
Memo dated December 27,1993-R.Votapka to K.O'Halloron
County take over of utility system -Exhibit "A" dated July 11,1989
Paragraph 7 states:Quote"only the customers in the service area of
system at the date of this agreement shall be charged for this expense"
unquote.The expense referred to is the $777,000.00 purchase price and
the $10.00 monthly surcharge.
Page 2 Joe Morozowski
Palm Lake Club draws water from the Park Place plant but pays NO surcharge.
When Sebastian Water utility is questioned as to this discrepancy,their
answer is Palm Lake Club wasn't in the system on July 11,1989 the date
of the agreement and are therefore exempt.
Well neither was I on the system on July 11,1989,my occupancy started
April 1993,as many as 75 other residents have Certificates of Occuupancy
issued later than July 11,1989. It appears we have a double standard in
applying this surcharge.
Book 77 Pages 287 thru 292 Public Hearing -Purchase of Lakes of Delores
Utilities your attention to question of statue 125.3401.Wrong one.
should have been statue 180.XXX.
People of Park Place were never notified of this action properly ie
via its Homeowners Association.
Three different names and dates were used in newpaper notices.
Advertised as Lakes of Delores Utility System (Public Notice)
Next page Book 77 -Page 288 it is now called Nelson Hyatt Water 8 Sewer
Utilities serving Park Place Mobil Home Park,formerly Lake of Delores
utility system.lf formerly and advertised as Lakes of Delores Utility
System how were people to know what was being sold?
Memo:August 4,1994 Votapka to Koford Paragragh 1
Quote"the opinion never received from Torphy questioning validity
of surcharge properly noticed 8 under appropriate statue.
Numerous times I get the answer,the county is responsible.Letter of
December 13,1993 Vitunac to O'Hallorn under(County-City)agreement,
requested by Frank Oberbeck.Quote"the county assigns and the city assumes
all county's rights,duties and obligations under this agreement."unquote.
The agreement referred to is the April 21,1992 agreement.
Memo December 27,1993 Votapka-O'Halloran -Page 2
Quote"the county has in its possession $171,000.00 worth of assets
from the Park Place system.Why hasn't Sebastian collected those funds
and given credit to Park Place" unquote
Page 3:City acts as a collection agency,at no charge,for a private
contractor.
Decemberl,1993 Mrs.Swichkow stated at City Council meeting it was illegal
for her to collect and remit these funds under a Florida State statue,and
and would only do so if directed by the City Council.
I can't get any answers to this.City money and time is being spent to
administer this pervice for a non-resident developer,while the residents
pay for a dubious surcharge.Cost to the 'taxpayer is what?
J
Page 3 Joe Morozowski
Book 77 Page 291 Paragraph 4 states.Quote "Any expansion of the system
that is done to accommodate those other- 600 lots will be done at the
developer's expense."unquote.Paragraph 5 Quote"if they wont to add
customers they would have to do the line expansion themselves."unquote.
To me this means no surcharge for the people in the system after
July 11,1989.
Book 77 Page 280 Paragraph 3 states-Quote"this means that the owner
would get only $10.00"unquo•te.They are using the term owner -seller
interchangably.
This brings up the fact that Park Place was sold prior to February 1,1995,
deed recorded with the county is clear with purchase of the existing
home sites,with Nelson Hyatt keeping the undeveloped portions of the
property.as stated above the OWNER collects the surcharge.Not being
transferred or sold cannot be not stipulated in any agreement.Mr.Hyat.t
is no longer the OWNER therefore the surcharge should be eliminated
immediately.
On January 23,1995 I notified Richard Votapka of the above fact and
advised him I would not pay the surcharge as it didn't exist anymore,as
of the date the park was sold.He requested Mr.Koford to get an opinion
for him from the city attorney.To date there has been no reply.
I paid my water 8 sewer bill on February 16,1995 less the surcharge and
I was advised I would be charged a $5.00 late fee for omitting the
surcharge.I believe,1 paid my utility bill in full minus the now invalid
surcharge.
At this point,l and I believe the Park Place residents are not looking
for a refund from the city for the surcharge(s) paid.But only for it to
go away NOW. We have been advised by the attorney for the county
Quote " one stroke of the pen,and everyone lives happy"unquote
An early written response to the above questions by Sebastian legal
council would be greatly appreciated to finalize this long standing
problem.
Respectfully;
kMoz_cwski
cc:
K.O'Halloron-City Clerk
R.Votapka-Utilities Director
Mr.McClevland-City Attorney
Mr.Art Firtion-Mayor
Mrs.Carol Corum-Vice Mayor
Mrs.Louise Cartwright -Councilwoman
Mrs.Norma Damp -Councilwoman
Mr.Ray Halloran -Councilman
age 1 Joe Morozowski
D:Sebastian City Council
RECEIVED
FEB 21 1995
Joseph Morozowski CITY CLERK'S
3426 Heatherway Ln. OFFICE
Sebastian,FL 32958
February 20,1995
copies:J.Koford-City Manager
✓ K.O'Halloron-City Clerk
R.Votapka-Utilities Director
City Attorney
jbject:Park Place Utilities Surcharge.
. .
jestions raised as to the legality of the Park Place surcharge remain
Den and unanswered as of this writing.
ie Sebastian City Council directed the then City Attoney,Mr.Nash on
=cember 1,1993 to investigate the legality of the Park Place agreement
id determine if the surcharge was a valid pass through to the residents.
ifteen months later,we are still waiting for an answer.Although many
Duncil members and Mr.Koford have been asked to intervene to get a written
iswer,no answers have been forecoming. Patience is now run out.
Imo dated December 27,1993-R.Votapka to K.O'Halloron
aunty take over of utility system -Exhibit "A" dated July 11,1989
3ragraph 7 states:Quote"only the customers in the service area of
vstem at the date of this agreement shall be charged for this expense"
-iquote.The expense referred to is the $777,000.00 purchase price and
ie $10.00 monthly surcharge.
31m Lake Club draws water from the Park Place plant but pays NO surcharge.
ien Sebastian Water utility is questioned as to this discrepancy,their
iswer is Palm Lake Club wasn't in the system on July 11,1989 the date
F the agreement and are therefore exempt.
=1I neither was I on the system on July 11,1989,my occupancy started
Dril 1993,as many as 75 other residents have Certificates of Occuupancy
ssued later than July 11,1989. It appears we have a double standard in
Dplying this surcharge.
Dok 77 Pages 287 thru 292 Public Hearing -Purchase of Lakes of Delores
tilities your attention to question of statute 125.3401.Wrong one??
eople of Park Place were never notified of this action properly ie
is its Homeowners Association.
-iree different names and dates were used used in newpaper notices.
Jviertised as Lakes of Delores Utility System (Public Notice)
ext page Book 77 -Page 288 it is now called Nelson Hyatt Water 8 Sewer
tilities serving Park Place Mobil Hume Park,formerly Lake of Delores
tility system.lf formerly and advertised as Lakes of Delores Utility
✓stem how were people to know what was being sold?
emo:August 4,1994 Votapka to Koford Paragragh 1
jote"the opinion never received from Torphy questioning validity
F surcharge properly noticed & under appropriate statue.
age 2 Joe Morozowski
imerous times I get the answer,the county is respons i bl e. Letter of
scember 13,1993 Vitunac to O'Hallorn under(County-City)agreement,
=quested by Frank Oberbeck.Quote"the county assigns and the city assumes
Il county's rights,duties and obligations under this agreement."unquote.
ie agreement referred to is the April 21,1992 agreement.
smo December 27,1993 Votapka-O'Halloran -Page c^
jote"the county has in its possession $171,000.00 worth of assets
-om the Park Place system.Why hasn't Sebastian collected those funds
id given credit to Park Place" unquote
ige 3:City acts as a collection agency,at no charge,for a private
:)ntractor. ,
scemberl,1993 Mrs.Swichkow stated at City Council meeting it was illegal
Jr her to collect and remit these funds under a Florida State statue,and
id would only do so if directed by the City Council.
can't get any answers to this.City money and time is being spent to
3minister this service for a non-resident developer,while the residents
iy for a dubious surcharge.Cost to the taxpayer is what?
Dok 77 Page 291 Paragraph 4 states.Quote "Any expansion of the system
iat is done to accommodate those other 600 lots will be done at the
=veloper's expense."unquote.Paragraph 5 Quote"if they want to add
istomers they would have to do the line expansion themselves."unquote.
D me this means no surcharge for the people in the system after
ily 11,1989.
Dok 77 Page 280 Paragraph 3 states-Quote"this means that the owner
Duld get only $10.00"unquote.They are using the term owner -seller
iterchangably.
ris brings up the fact that Park Place was sold prior to February 1,1995,
Zed recorded with the county is clear with purchase of the existing
Dme sites,with Nelson Hyatt keeping the undeveloped portions of the
roperty.as stated above the OWNER collects the surcharge.Not being
ransferred or sold cannot be not stipulated in any agreement.Mr.Hyatt
s no longer the OWNER therefore the surcharge shold be eliminated
nmediately.
January 23,1995 1 notified Richard Votapka of the above fact and
yvised him I would not pay the surcharge as it didn't exist anymore,as
F the date the park was sold.He requested Mr.Koford to get an opinion
:)r- him from the city attorney.To date there has been no reply.
paid my water 8 sewer bill on February 16,1995 less the surcharge and
was advised I would be charged a $5.00 late fee for omitting the
ircharge.I believe,I paid my utility bill in full minus the now invalid
ircharge.
age 3 Joe Morozowski
t this point.1 and 1 believe the Park Place residents are not looking
or a refund from the city for the surcharges) paid.But only for it to
o away NOW. We have been advised by the attorney for the county
uote " one stroke of the pen,and everyone lives happy"unquote
n early written response to the above questions by Sebastian legal
ouncil would be greatly appreciated to finalize this long standing
roblem.
Respectfully;
Web r wski
When a person is arrested by the police, the person is read his rights, if not, when in court
the case is dismissed by the Judge!
Well here I go back on June 2, 1989, Mr. James E. Chandler (County Administrator)
received 6 pages from book 77 pages 287 thru 292 titled "PUBLIC HEARING - PURCHASE
OF LAKE DELORES U`11 ITIES".
The hour of 9:05 o'clock A.M. having passed, the Deputy Clerk read the following notice
with proof of publication attached, to wit:
I charge that the publication which was published June 9 & 16 1989 was illegal because the
description was not correct as to the legality of the public notice. On page 288 it reads as follows:
"SUBJECT: ACQUISITION OF NELSON HYATT WATER AND SEWER UTff=S
SERVING PARK PLACE MOBILE HOME PARK
(FORMERLY LAKE DELORES UTILITY SYSTEM)"
If on June 9 & 16 1989 the public notice described the wrong name in the newspaper and
no objection was voic* was because of the manipulation of describing the wrong place! It
should be nulled and voided, thrown out. Someone knew what they were doing to eliminate the
opposition!
Chairman Wheeler opened the public hearing and asked if anyone wished to be heard in
this matter. There was no one probably because Park Place residents did not recognize the name
"LAKE DOLORES UTILITY SYSTEM" which was used in the published June 9 & 16 notice;
and, referenced as the former name of the "NELSON HYATT WATER AND SEWER
SYSTEM" in the June 2, 1989 memo to Mr. Chandler (Reference Book 77 Pages 287 & 288)!
Who defends the defenseless? When this more or less two or three named public notice
was in the record books of #77 and pages 287 thru 292, there were 80 residents who were not told
that they were victimized. Now there are 200 residents or victims of an illegal public notice each
paying a $10 monthly surcharge. Some have been paying this surcharge for almost five years
(nearly $600). I have been paying it, so far, for twenty-eight months. I am tired of it and so are a
lot of others!
Who ever heard of a franchise fee, a utility tax of 10% for the amount of water not to
exceed $2.50. Water seems to be a luxury instead of a necessity for lifel
(Ice
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��TVERC OFFICE OF COUNTYATTORNEY
c BOARD OF COUNTY COMMISSIONERS
z INDIAN RIVER COUNTY
p<OH,Op. 1840 25th Street, Vero Beach, Florida 32960
Telephone: (407) 567-8000, Ext. 424
Suncom: 224-1424
December 13, 1993
Ms. Kathryn O'Halloran
City Clerk & Interim City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Re: Park Place Agreement
Dear Ms. O'Halloran:
CHARLES P. VITUNAC
County Attorney
WILLIAM O. COLLINS U
Deputy County Alto..,
TERRENCE P. O'BRIEN
Asst. County Attorney
SHARON PHILLIPS BRENNAN
Arr1. County Attorney
DEC 15
CjTj c %
Councilman Frank Oberbeck asked me on Friday, December 10, 1993, to write
you a letter confirming the fact that any rights and obligations of the
County concerning Park Place Mobile Home Park have been transferred to the
City of Sebastian by agreement dated April 21, 1992.
In particular please see paragraph 5 of that agreement which holds that "The
County assigns and the City assumes all County's rights, duties, and obliga-
tions under this agreement [Park Place]."
CPV /lk
Sincerely,
Charles P. Vitunac
County Attorney
.A
City of Sebastian
POST OFFICE BOX 780127 ❑ SEBASTIAN, FLORIDA 32978
TELEPHONE (407) 589-5330 ❑ FAX (407) 589-5570
December 8, 1993
Mr. Nelson Hyatt
2210 E. Lakeview Drive
Park Place
Sebastian, FL 32958
RE: Payment of Surcharges Collected From Park Place Utility
Customers
Dear Nelson:
It has been brought to my attention by the City Finance
Director that you have requested payment of all the surcharge fees
collected by the City of Sebastian from the Park Place water/sewer
customers. As you may be aware, the City of Sebastian has
encountered some problems with interpretation of the County -Park
Place Takeover Agreement as well as County billing to the City
since May 1, 1993, when the County transferred Park Place to the
City. The City is in dispute with the County on billing and the
$10.00 surcharge has become a legal issue. On December 1, 1993,
the City Council authorized City Attorney Charles Nash to review
the Takeover Agreement as soon as possible to resolve the issues
brought to their attention. City staff, along with Attorney Nash
and Attorney Cloud, are planning to meet at the earliest convenient
date following closing of the General Development Utilities
Sebastian Highlands water and wastewater system scheduled for
December 16, 1993.
I would request your patience in regard to payment of the
surcharge until such time as we have a legal opinion from our
attorneys as to the surcharge. Either the City Manager, City
Finance Director, or myself will keep you informed on this matter.
Sincerely,
A`
Richard B. Votapka, P.E.
Utilities Director
RSV/nsv
CC: Kay O'Halloran, Interim City Manager AgV1
Marilyn Swichkow, Finance Director
Charles Nash, City Attorney
MEMORANDUM
TO: Daryl Thompson, Customer Service
FROM: Nancy Veidt, Computer Operator
DATE: March 30, 1995
SUBJ: Park Place Surcharge
Joel Koford, City Manager, stopped me at City Hall yesterday and
informed me that we cannot charge a penalty on non-payment of the
Park Place surcharge. The utilities software is set up so that any
payment automatically applies to the oldest charges. Therefore, if
the surcharge is the oldest outstanding charge, the software will
apply the payment to the surcharge and leave current charges for
water and/or sewer as showing outstanding.
When customers are not paying the surcharge we must enter a "manual
payment" and manually apply the payment to the current billing.
This will prevent the software from automatically applying payments
to the outstanding surcharge charges.
-r.
o �
n N
E
0_
ccr; Rich Votapka, Utilities Director
i7del Haniford, Finance Director N5V-
City of Sebastian
1225 MAIN STREET 11 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
MEMORANDUM
DATE: April 4, 1995
TO: Joel Koford, City Manager
FROM: Richard B. Votapka, Utilities Director /« ✓/
SUBJECT: Proposed Chlorammoniation System for Treatment of THM's
at the Sebastian Highlands Water Treatment Plant
I am responding to your memo to me of March 29, 1995,
concerning the subject chlorammoniation system as follows:
1) The system should take no longer than ninety (90) days to
install after the Notice to Proceed is issued. The
bidding process from the time the bids are issued to the
time the Notice to Proceed is issued should take no longer
than 60 days.
2) The cost of the system 'installed is estimated to be
approximately $20,000.
3) I would recommend that the project be bid because there is
more than just one contractor capable of installing this
type of system.
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
M E M O R A N D U M
DATE: May 1, 1995
TO: Joel Koford, City Manager /
FROM: Richard Votapka, Director of Public Works ehV
RE: Discontinuation of River Run and Reflections on the River
Condominium Developments from the City of Sebastian
Water.
As you know, Speegle Construction completed the 16" water main
installation within the U.S. #1 corridor for Indian River County
approximately one month ago. Along this corridor are located two
large residential condominium developments, River Run and
Reflections -on -the -River. The City of Sebastian had been supplying
water to both developments ever since the water system was
purchased from General Development Utilities.
Our customer service representatives in the Utilities Building had
received a complaint last week from Shorewinds Management, which
manages Reflections -on -the -River, that the water had a different
taste then usual and it was dirty. They had received numerous
complaints from the residents. Upon investigating, I learned from
Indian River County Utilities Department that Reflections -on -the -
River was connected to the County water system on April 13th and
River Run was connected on April 21st. No one from the County
Utilities Department had the courtesy to notify the City Utilities
Department that these developments had been disconnected from our
water system. We will now check the final reading and prepare the
final bill accordingly.
cc: Joel Haniford, Finance Director
Nancy Veidt, Customer Service Representative
Daryl Thompson, Customer Service Representative
Skip Cruce, Acting Utilities Superintendent
file: riverrun
TO: Joel Haniford, Finance Director,.
FROM: Nancy Veidt, Computer Operator /lam
DATE: April 13, 1995
SUBJECT: Utility Office Cash Drawer
On April 12, 1995, I was $10.00 short in the cash drawer when
balancing the utility cash receipts. When I took over the cash
drawer of April 6, 1995, there was a balance of $122.59. The
balance of cash in the drawer is currently $112.59
City of Sebastian
1225 MAIN STREET 11 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
M E M O R A N D U M
DATE: April 14, 1995
TO: Nancy Veidt and Daryl Thompson,
Customer Service Representatives
FROM: Richard Votapka, Utilities Director %orf✓
SUBJECT: Impact Fees and Rates for Water Main Along Indian River
Drive Being Installed by Speegle Construction.
I asked City Manager, Joel Koford,about the impact fees to be
charged for water once Indian River County completes the water
main installation within the City limits. Since the County is
providing the plant capacity to treat the water, the impact fee
is to be paid to the County at a cost of $1,570 per ERU for City
Customers.
City Manager Koford said that the City would charge the City
rates for water usage.
/cc: Joel Haniford, Acting Finance Director
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
M E M O R A N D U M
DATE: April 20, 1995
TO: Skip Cruce, Acting Plant Supervisor
FROM: Richard Votapka, Public Works Director /23VI
RE: Tests to be taken for Water Treatment Plant and
Distribution system
Attached is a copy of the Florida Department of Environmental
Regulation (Protection) construction permit for the Sebastian
Highlands Water Treatment Plant at 170 Filbert Street. The permit
is dated April 27, 1983. The permit does not specifically state the
frequency in which certain tests must be taken on the water. It
only states on Page 4 of 4, Specific Conditions, Item 3 that the
chemical analysis of the finished water for contaminants listed in
the Primary and Secondary standards must be submitted to the
Department.
I asked Grace Treadway of Environmentics what tests are mandated
for our plant in accordance with the Florida Administrative Code:
She told me the following:
1) Monthly bacteriological samples at designated sample locations
at extremities on the water distribution system.
2) Quarterly tests for TDS and CL at each of the five (5)
monitoring wells identified as MIS,MID, M5, MW 80-2, and
MW 80-3.
3) Annual tests on the two (2) production (raw water) wells for
ALK, CO3,CA,M9,Ph,HCO3, Na, K, and SO4
4) For other tests such as UOC's, SOC's, VOC's, NO3-N, and NO2-
N/D, refer to the 9 year compliance cycle for the testing
requirements. Environmetrics has this list and will perform
the tests accordingly.
skip
City of Sebastian
1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
M E M O R A N D U M
DATE: April 27, 1995
TO: Nancy Veidt, Customer Service Representative
FROM: Richard Votapka, Public Works Director 'E8 ✓
RE: $10 Surcharge for Park Place Water/Sewer Customers
As per your request, I asked City Manager Joel Koford if the City
should discontinue billing Park Place Utility customers the
monthly $10 surcharge at this time in view of the recent
agreement between Nelson Hyatt and Indian River County to
eliminate the surcharge entirely. Mr. Koford said to continue
billing the surcharge because the City of Sebastian has not
received any official communique from Indian River County
directing the City to cease charging the surcharge. He said that
to date the City has not been informed that the ratification of
the agreement was accomplished by the Indian River County Board
of County Commissioners.
cc: Joel Haniford, Finance Director
Daryl Thompson, Customer Service
surchar
Representative
City of Sebastian
1225 MAIN STREET o SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
M E M O R A N D U M
DATE: May 1, 1995
TO: Joel Koford, City Manager
FROM: Richard Votapka, Director of Public Works e4
RE: Discontinuation of River Run and Reflections on the River
Condominium Developments from the City of Sebastian
Water.
As you know, Speegle Construction completed the 16" water main
installation within the U.S. #1 corridor for Indian River County
approximately one month ago. Along this corridor are located two
large residential condominium developments, River Run and
Reflections -on -the -River. The City of Sebastian had been supplying
water to both developments ever since the water system was
purchased from General Development Utilities.
Our customer service representatives in the Utilities Building had
received a complaint last week from Shorewinds Management, which
manages Reflections -on -the -River, that the water had a different
taste then usual and it was dirty. They had received numerous
complaints from the residents. Upon investigating, I learned from
Indian River County Utilities Department that Reflections -on -the -
River was connected to the County water system on April 13th and
River Run was connected on April 21st. No one from the County
Utilities Department had the courtesy to notify the City Utilities
Department that these developments had been disconnected from our
water system. We will now check the final reading and prepare the
final bill accordingly.
cc: Joel Haniford, Finance Director 43✓
Nancy Veidt, Customer Service Representative
Daryl Thompson, Customer Service Representative
Skip Cruce, Acting Utilities Superintendent
file: riverrun
SARAH M. BLEAKLEY
WARREN S. BLOOM
HARRY F. CHILES
MAUREEN MCCARTHY DAUGHTON
VIRGINIA SAUNDERS OELEGAL
L. THOMAS GIBLIN
MARK G. LAWSON
STEVEN E. MILLER
MARK T. MUSTIAN
ROBERT L. NABOR5
GEORGE H. NICKERSON. JR.
STEN T. SLIDER
GREGORY T. STEWART
JOHN R. STOKES
WILLIAM D- TYLER
MICHAEL L. WATKINS
JEAN E. WILSON
NABoRS, GIBLIN & NICKERSON, P.A.
ATTORNEYS AT LAW
BARNETT BANK BUILDING, SUITE 800
SIG SOUTH CALHOUN STREET
TALLAHASSEE, FLORIDA 32301
TELEPHONE (904) 224-4010
TELECOPY (904) 224-4013
May 15, 1995
Mayor and City Commissioners
City of Sebastian, Florida
ATTENTION: City Manager
Re: Transfer of City Utility System
Dear Sir or Madam:
THE POINTE, SUITE 1060
2502 ROCKY POINT DRIVE
TAMPA. FLORIDA 33601
(6131 281-2222
TELECOPY (813) 281.0129
SIGNATURE PLAZA, SUITE 1060
201 SOUTH ORANGE AVENUE
ORLANDO. FLORIDA 32001
(401)426-1595
TELECOPY (407) 426-8022
I am providing this letter with respect to the proposed sale
by the City of Sebastian of its water and wastewater utility system
to Indian River County in return for the assumption by the County
of the City's indebtedness with respect to the system (the "City
Bonds"). My understanding is that the proposed structure will
result in the City Bonds remaining outstanding after the transfer
of the utility system.
Section 8.03 of the City's Resolution authorizing the City
Bonds (the "Bond Resolution") permits the amendment of certain
sections of the Bond Resolution without the consent of the holders
of the City Bonds where the Insurer has consented to such amendment
and the amendment does not adversely affect holders of the City
Bonds. in conversations with Bob Reid of Bryant, Miller and olive,
P.A., the County's bond counsel, he indicated that MBIA, the
insurer of the City Bonds (the "Insurer"), is prepared to consent
to an amendment to the Bond Resolution pursuant to said Section
8.03, whereby the lien on the City's half -cent sales tax revenues
would be released and the City Bonds would thereupon be secured by
a pledge of the County's combined water and sewer utility system,
on a parity with other County water and sewer debt.
Mr. Reid has indicated that it is his firm's position that the
County should file a validation suit in Circuit Court in Indian
River County to affirm the County's ability to assume the
obligation to pay the City Bonds in the fashion contemplated above.
We concur with this position. We suggest to the City that, as part
of the completed transaction, the City receive legal opinions from
Bryant, Miller and Olive, P.A. to the effect that (1) the amendment
Mayor and City Commissioners
City of Sebastian, Florida
Page 2
May 15, 1995
of the Bond Resolution complies with the provisions of Article VIII
of the Bond Resolution and (2) that, based on such amendment to the
Bond Resolution and the validation judgment, the lien of the Bond
Resolution on the City's half -cent sales tax revenues has been
extinguished. If in the future the City desires to pledge the
half -cent sales tax revenues to secure other City indebtedness, it
will be necessary for us to rely on these opinions.
We caution the City that said Section 8.03 is a rarely -used
provision of similar bond resolutions and that any determination
that an amendment is not adverse to bondholders is necessarily
subjective and subject to different interpretations; however, we
believe that the approach suggested by Bryant, Miller and Olive
minimizes the risks to the City in connection with the transfer.
Please feel free to call if I may be of any further
assistance.
Very tru y our
`! Mark / Mustian
City of Sebastian
1225 MAIN STREET 11 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
M E M O R A N D U M
DATE: May 16, 1995
TO: Customer Service Representatives Daryl Thompson and
Nancy Veidt
FROM: Richard Votapka, Public works/Utilities Director
RE: Cancellation of the $10 Surcharge for all Park Place
Water/Sewer Customers
This memo is follow-up to my verbal communique last week that the
$10 monthly surcharge billed to all Park Place Utility customers
will no longer be collected. As per the attached "Amendment to
the Park Place Utilities Takeover Agreement", which the City
Council approved on May 10, 1995, the $10 surcharge has been
cancelled forevermore.
CC: Joel Haniford, Finance Director
surchge2
OFFICE OF COUNTY ATTORNEY
is BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY
Z Y
FcoRLv�• 1840 251h Street, Vero Beach, Florida 32960
Telephone: (407) 567-8000, Ext. 424
Suncom: 224-1424
Fax: (407) 770-5095
May 2, 1995
Mr. Nelson Hyatt
Park Place
9605 S. U.S. #1
Sebastian, FL 32958
Re: Amended Agreement
Dear Mr. Hyatt:
CHARLES P. VITUNAC
County Allo,ney
WILLIAMS. COLLINS II
Deputy County Allo,ney
TERRENCE P. O'BRIEN
M,1. County Allonney
SHARON PHILLIPS BRENNAN
AM. County Allomey
to � '0s
Per our phone conversation today, I am enclosing five original agree-
ments that we request you execute and then keep one and deliver four
originals to the City of Sebastian to be put on their City Council
agenda for the May 10 meeting. After their execution of the agreement,
the County would like them to keep one and to return the others to the
County for presentation to the Board of County Commissioners at their
meeting May 16, 1995. After execution by the Board we will ensure
that you, the City, and the County each have a completely executed
original agreement.
I hope this information will be of assistance to you. Thank you.
Sincerely yours,
COUNTY ATTORNEY'S OFFICE
Lea R. Keller, CLA
Legal Assistant
Re: Lake Delores Utility System
AMENDMENT TO AGREEMENT
between
INDIAN RIVER COUNTY, FLORIDA
1840 25th street, Vero Beach, FL 32960
(hereinafter COUNTY)
and
NELSON HYATT
12505 North A -1-A, Vero Beach, FL 32963
(hereinafter HYATT)
(Hyatt was referred in the 1989 Agreement as "seller")
THIS AMENDMENT WITNESSETH THATI
WHEREAS, by agreement dated the 11th day of July, 1989, between COUNTY
and HYATT, COUNTY purchased HYATT's utility System for $777,000 to be paid
for by a $30.00 per month surcharge on the utility bills of customers served
by the system, for ten years or until $777,000 had been collected, whichever
came first, and by delaying the obligation of HYATT to pay impact fees for
unite for five years$ and
WHEREAS, HYATT has received $60,396.76 from the COUNTY and $39,580.00
from the City of Sebastian toward the purchase price of $777,000.00$ and
WHEREAS, because of the objections of some residents within the service
area to paying a surcharge, the Utilities Department has negotiated with
HYATT for an amendment to the agreement which would cancel this surcharge
from the date of this amendment in exchange for extending the time during
which HYATT could delay payment of impact fees for three years from the
original expiration date;
Now, Therefore, for and In consideration of the mutual covenants
contained herein as well as other good and valuable consideration, the
receipt of which is hereby acknowledged, the COUNTY and HYATT agree that the
agreement between the COUNTY and HYATT dated July 11, 1989, a copy of which
Is attached, is hereby amended as follows:
I. Paragraph 6 - "Impact Fees" is changed to read:
After f16d/fddid/lEdd/fNd/ddfd/dl/fNtd/d4Edddddf July 11, 1997, ELLLEN
HYATT or his successor Shall be obligated to pay impact fees to the
COUNTY, at the rate then current, for each unit which thereafter
requires a Certificate of occupancy. Unite which have had a Certificate
of occupancy issued to them before flfd/fddld/lEdd/fNd/ddfd/dl/fMld
d4Edddddf July 11, 1997, must have an impact fee paid when that unit is
resold, without regard to the fLldffEdt/EELLEN/E/4tdEd/¢dELdd July 11,
1997, date. Af /fXddld4d/dd Immediately after such sales are closed,
SELLER HYATT or HYATT's successor in title shall J6XIAif pay, or collect
and pay, the impect fee ddd/EddLf/Lf to COUNTY. On all other closings,
2. Paragraph 7 - "Surcharge on Rates" is deleted.
(page one of two)
IN WITNESS WHEREOF, COUNTY and HYATT have entered into this amendment on
this day of
Attest:
Jeffrey K. Barton, Clerk
sign
Witness
printed name:
sign
Witness
printed name:
Attest:
Kathryn®O'Halloran, City Clerk
Attachment: Agreement of 7/11/89
1995.
INDIAN RIVER COUNTY, FLORIDA
by its Board of County Commissionera
By
Kenneth R. Hecht, Chairman
RY
Nelson Nye
CITY OF SEBASTIAN, FLORIDA
By
Arthur Firtion, Mayor
BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF UTILITYSERVICES
1840 25th Street, Vero Beach, Florida 32960
FAX: (407) 7705143
May 19, 1995
Mr. Joel Koford
City Manager
City of Sebastian
Post Office Box 780127
Sebastian, Florida 32978
RE: SEBASTIAN LAKES
Dear Joel:
PLANT
This is to provide notice that at approximately 1:30 p.m. today
the wastewater flow from the above -referenced development was
directed to the North County Wastewater system. The wastewater
plant is no longer receiving flow.
The Developer is responsible for any further action concerning
the wastewater plant.
Please advise if I can provide any further information in this
matter.
Sincerely,
Harry E. Asher
Assistant Director of Utility Services
HEA/aa
cc: Terrance G. Pinto, Director of Utility Services
James E. Chandler, County Administrator
City of Sebastian
1225 MAIN STREET 11 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 0 FAX (407) 589-5570
MEMO
TO: Joel Haniford, Finance Director
FROM: Nancy Veidt, Computer Operator /,),&U/
DATE: May 19, 1995
SUBJECT: Sewer Reserve Accounts
Prior to the City of Sebastian being involved in the Utilities business, Indian River
County Utilities instituted a North County Sewer Assessment program wherein property
owners could enter into an agreement with the County for sewer service which would
be available at a future date. An Agreement was entered into between Indian River
County and the customer which called for monthly base facility charges to be paid in
order to reserve space in the North County Sewer System. Sebastian acquired these
accounts through an Interlocal Agreement in 1993.
The City of Sebastian bills these customers on a monthly basis. The bill consists of a
billing charge of $3.75, plus $13.00 per ERU. The City then pays Indian River County
$11.97 per ERU. The City of Sebastian has had to pay Indian River County Utilities
$11.97 per ERU for these accounts regardless of whether or not the City has collected
from the customers. As a result, the City has paid Indian River County Utilities
$32,783.25 to date, which has not been recovered from the customers.
I have attached a spreadsheet showing the balance due from the customer as of this
date, the total amount which the City has paid to Indian River County on these
accounts since June 1, 1993 when they were acquired, and the total payments which
the City has received from customers.
If you need any further explanation, please call me.
cc: Rich Votapka, Utilities Director IL,:
DELINQUE, NT SEWED RE, SE RVF, ACCOUNTS
ACCT NO
NAME
# ERU'SLASTPA
BAL DUE
TOTAL CITY
TOTAL RECEIVED
2090-01
I
I
SEPT 94
FROM CUST.
I PAID TO IRCU
IFROM CUSTOMER
NMUS •11.9r24 EW WNGS
2020-01
STRNAD
18
$6,135.06
$5,171.04
$0.00
2090-01
CARTER
1
SEPT 94
$174.00
$287.28
$274.63
2270-01
MAYS MARINA
2
JAN 94
$495.22
$574.56
$248.36
2280-01
MAYS MARINA
2
JAN 94
$495.22
$574.56
$248.36
2300-01
MAYS MARINA
2
JAN 94
$495.22
$574.56
$248.36
2310-01
MAYS MARINA
5
JAN 94
$1,132.67
$1,436.40
$592.40
2370-01
SEMBLER
26
$8,817.38
$7,469.28
$0.00
2390-01
SEMBLER
2
$776.80
$574.56
$0.00
2400-01
SEMBLER
4
$1,442.96
$1,149.12
$0.00
2430-01
CONDOR
42
JULY 93
$12,954.66
$12,065.76
$1,227.36
2520-01
WALTERMIRE
1
$450.86
$287.28
$0.00
2530-01
WALTERMIRE
1
$450.86
$287.28
$0.00
2760-01
ICORSORO
18
$6,135.06
$5,171.041
$0.00
$39,955.97
$35 622.72
$2,839.47
TOTAL ERU'S 124
MONTHLY PAID TO INDIAN RIVER COUNTY $1,484.28
($11.97 PER ERU)
4-07-95 12:40M FROM POTTER,MCCLELLAND TO SEBASTIAN CITY P01
LAW OFFICES OF
POTTER, MCCLELL"D, MaRBS & HEdt-Y, P. A.
Irl"T Uxlox B—u 5112 D,aG. SUIT, 400
y/yLLyyi C, POTTEN 700 SOUTH B—WC8 STREET
GLt£TOx A. Mcc"LL+-- Ja POST Omer Box 2023
DOUGLAS D. MAES9 MELEODBxE. FLORIDA 02902.2520
P�78LEH F. HyLY
TIxOTeT M• WILT L�Ra (6077) 964.2700
F,= (407) 790.4092
EA"y A. JONIS ltm;vw TO: MSL9ovExa
or OOUNSCL 90o BISV6ED AVEAUS
COCOA. FLORIDA 32928
(407) 604.0011
FACSIMILE COVER SHEET
DATE.
T0:
FROM:
RE:
HARD i:OPY WILL BE MAILED: ( ✓ )
YES ( ) NO
NOTICE OF CONFIDENTIALITY
The information contained in this facsimile message is intended
designatedthe
fidential use be
only Por the personal attorneycent
and con
recipients named above. This message may
comunieation, and as such is privileged and confidential. If the
reader of this message is not the intended recipient or angene
responsible for delivering it to the intended recipient, you
hereby notified that you have received this docummnt in error, and
that any review, dissemination, distribution or copying of this
message is strictly prohibited. If you have received this
commt,nication in error, please notify us immediately by telephone
and return the original message to us by mail at our expense-
Thank You.
PLEASE DELIvER THIS PAGES, (INCLUDING ETHIS PCOVER
gH�ET) AS SOON AS POSSIBLE.
SPECIAL INSTRUCTIONS:
IF THERE IS ANY PROBLEM WITH THIS
TRANSMISSION, PLEASE CALL 407-984-2700.
THANK YOU.
06-07-95 12:44PM FROM POTTER,MCCLELLAND TO SEBASTIAN CITY
Law OFFICES OF
POTTER, MCCLELLAND, MARKS 89 $EpLY, P. A.
WILL,.- C,
POTTaa
cuoN A,
MCCLBL D, Ja
DOVOL D.
MAR45
PaTSIGN F.
HuLr
TIYoTYY M.
WI>.cunc6
FLsnT A. JONES
O1 COUNSEL
Mr. Joel L. Xoford
city Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Dear Mr. Koford:
P02
FIRST UNION 5u9 BUILDIND. $UITL 600
Too sows B4LCOC8 STRZIT
POST 0YnCR Box 0523
MaLDOUBNs, J?LORIDA, 32908-25123
(007) 984.2700
ltx iy To: XZ=OVWVZ F•=• (40.7) Tai -a G,2
800 BiH"A81) AVZVVB
COCOA., FLOZUDA 38922
(407) 634.5011
June 7, 1995
In examining the documents which have been furnished this
office pertaining to the county purchase of the City utility
system, certain documents require staff evaluation to ascertain the
status and obligations of the City of Sebastian as follows:
1. water w Wa � _
Aareeme t with Sebastian Lakes Associates dated February 9. 1994,
page 6 of the Agreement permits Sebastian Lakes to purchase
additional ERU units as needed to service the future development
authorized by the Sebastian Lakes Development Agreement with the
city. Council on December 15, 1993.
In the same Agreement, Section 4 states that SLUC has a
remaining credit of $80,327.36 toward future connections to the
City's potable water system. What is the status of these matters?
2. Util Acr ML you u —
UtjllltieaInc.and General Development Utilities Inc. fGDUL.
Citrus Utilities sued the City of Sebastian arising out of the
purchase of the GDU facilities. GDU filed a cross-claim against
the city of Sebastian in the litigation. The cross-claim arises
out cf the complaint that Citrus Utilities is due the sum of
$77,000.00 for the sale of certain capacity from GDU to the city of
Sebastian. A copy of the Cross -Claim and Agreement are enclosed
for your information. What duties does the city have under this
Agreement?
06-07-95 12:44PM FROM POTTERACCLELLAND TO SEBASTIAN CITY P03
Mr. Joel L. Koford
June 7, 1995
Page 2
3. d z
The County relinquished ito franchise to the City by an Agreement
dated April 21, 1992. The Agreement on page 7 required the City
assume the County's liabilities on the Park Place purchase. The
Agreement on pages 7 and 8 addresses new utility agreements. What
obligations continue to exist on the Park Place Agreement or for
new utility agreements?
4. otherAgreements, If other Agreements exist where the
City has agreed to provide capacity or furnish utility service, or
where an obligation exists where the City has collected impact or
connection fees, these obligations must be addressed.
would you have the staff review these matters? If you have
any questions, please call me.
Respectfully,
Clifton A. McClelland, Jr.
CAM/tah
Enclosure
BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF UTILITY SERVICES
1840 25th Street, Vero Beach, Florida 32960
FAX: (407) 770-5143
June 15, 1995
Mr. Joel Koford
City Manager
City of Sebastian
Post Office Box 780127
Sebastian, Florida 32978
RE: INSPECTION OF WATER AND WASTEWATER SYSTEM
Dear Joel:
�n
4a
o� ��y1995
�C�GNd�avGd
UIfiCe2�c's
As you are aware, the final draft agreements for the sale of the
City Utility System to the County are nearly complete.
The County would request your approval to perform an inspection
of the water and wastewater facilities. This inspection would
also include surveys necessary to engineer facilities required
for connection to the County system.
If the above request meets your approval, please acknowledge by
signature and return via facsimile.
Thank you for your assistance in this matter.
Sincerely,
Harry Asher
Assistant Director of Utility Services
HEA/aa
cc: Terrance G. Pinto, Director of Utility Services
I approve for the County to perform an inspection of our (City of
Sebastian) water and wastewater facilities as needed for the
purpose of the sale of the City of Sebastian Utility System
Joel Koford, City Manager June 15, 1995
BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF UTILITYSER VICES
1840 25th Street, Vero Beach, Florida 32960
Fax: (407) 770-5149
June 16, 1995
Mr. Joel Xoford
City Manager
City of Sebastian
Post Office Box 780127
Sebastian, Florida 32978
RE: COUNTY PURCHASE OF CITY OF SEBASTIAN UTILITIES
Dear Joel:
This is to respond to your request of June 16, 1995, concerning
item 7 and 9 of FS180.301.
* Item 7 - Any additional investment required and the ability
and willingness of the purchaser to make that investment,
whether the purchaser is the municipality or the entity
purchasing the utility from municipality.
Response: The County's preliminary estimates for additional
initial investment required to connect the City system to
the County system is $1,169,660. This amount will be
requested at the time the County holds its public hearing
for approval of the purchase of the system. Subject to this
approval, the County has the ability and the willingness to
make the investment required.
Item 9 - The ability of the purchaser to provide and
maintain high-quality and cost-effective utility service,
whether the purchaser is the municipality or the entity /0-0
purchasing the utility from the municipality.
Response: The County has demonstrated by its operation and
maintenance of its current system, which services
approximately 26,000 water and sewer customers, its ability
to provide and maintain high-quality and cost-effective
utility service
JOEL ROFORD
CITY OF SEBASTIAN
PAGE TWO
Please advise if additional information is required.
Very truly yours
Harry Asher
Assistant Director of Utility Services
HEA/aa
cc: Terrance G. Pinto, Director of Utility Services
James E. Chandler, County Administrator
Charles Vitunac, County Attorney
City of Sebastian
1225 MAIN STREET 0 SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 o FAX (407) 589-5570
June 28, 1995
Mr. Harry Asher
Assistant Director
Indian River County
Utilities Department
1840 25th Street
Vero Beach, F1 32960
RE: Original drawings for the Sebastian Highlands Water and
Wastewater Plants and Systems
Dear Harry:
As requested, I have assembled the original drawings of the above
for you to make blueprints. Please make two sets; one set will be
for our files once the County purchases the City's utilities
systems. Invoice the City Public Works Department accordingly. The
Public Works Department would like to have a set so we can check
for potential conflicts with our future stormwater system
improvements.
Sincerely,
Richard B Votapka, PE
Public Works/Utilities Director
Attachments - Itemized List of Originals to be Blueprinted
RBV/lk
(orig)
Itemized list of Original Drawings
for Utilities Department
Overall Map - Sewer Sheets 1 and 2
Overall Map - Water Sheets 1 and 2
Sebastian Water Treatment Plant Expansion
Index Page
Master Site Plan Page Sheet 1 of 3
Site plan and Yard piping Sheet 2 of 3
Addition of 600 GPM High Service Pump Sheet 3 of 3
Single Line Diagram
Electrical Floor Plans
High Service Pump Room
Sebastian Water Treatment
Index
Master Site Plan
Site plan and piping
Well No 2
Typical Pump House
El of E2
E2 of E2
Sheet 1 of 1
Expansion
1 of 4
2 of 4
3 of 4
4 of 4
Well Field Expansion Sheet 2 of 4
Oxidation Ditch Sewage Plant Site Plan
Modifications of the Sebastian Highlands Water Treatment Plant
Record Drawings February 1984
vicinity map and index of drawings
Legands
Site Plan
Access Road and Fencing Well #1
Precipitator Structural
Gravity Filters Structural
Structural Details
Sludge Recirculation Pump and
Alum Feed Points
Gravity Filters Mechanical
Chemical Feed Systems
Modifications and Misc Details
Mechanical Details
One line, elevation and Control
Diagrams
Control Diagram Main Control
Panel Modifications
Electrical Plan
sheet
1
of
14
sheet
2
of
14
Sheet
3
of
14
Sheet
4
of
14
Sheet
5
of
14
Sheet
6
of
14
Sheet
7
of
14
Sheet 8 of 14
Sheet 9 of 14
Sheet
10
of
14
Sheet
11
of
14
Sheet
12
of
14
Sheet 13 of 14
Sheet 14 of 14
.3MGD Wastewater Treatment Plant
.3MGD Aerial Site WWTP
Sheet
U1
of
it
Site plan 1
Sheet
U2
of
11
Site plan 2
Sheet
U3
of
11
Site Plan 3
Sheet
U4
of
11
Page 2 of 3
Itemized List of Original Drawings
Utilities Department
Percolation Ponds and Drying Bed Details Sheet U5 of 11
Plan View Sebastian Highlands Sheet U6 of it
Sections for Sebastian Highlands Sheet U7 of 11
Sections and Air piping Schematic
for Sebastian Highlands Sheet US of 11
BAse Slab layout for Sebastian Highlands Sheet U9 of 11
Details for Sebastian Highlands Sheet U10 of 11
Control Building Sheet Ull of 11
3MGD WWTP Storage Building
Sheet
12
of
13
3MGD WWTP Generator and Fuel Tank
Sheet
1
Electrical Site Plan
Sheet
El
of
5
Single Line diagram
Sheet
E2
of
5
Control Building Power Plan
Sheet
E3
of
5
Control Building Lighting Plan
Sheet
E4
of
5
Plant Control Panel Wiring Schematic
Sheet
E5
of
5
As Built Unit 9 Water Distribution System
Portion of Unit 9 Water Distribution System Page
1
of
1
Portion of Unit 9 Sewer Collection System
Page
1
of
2
Sebastian Highlands Units 14 and 15 Water
Distribution
System
Cover Sheet - page 1
Layout sheets pages 2-6
As Built Sewer Only - Chessar Gap Shopping Center Sheet 4 of 7
Portion of Unit 16 Phase One -Water Distribution System
Cover Sheet Page 1
Layout Details Pages 2 and 3
Force Main to Serve Elementary School Sewer Collection System
Cover Sheet Page 1
Layout Details Page 2
Standard Sewer Details Page 3
Portions of Unit 17 Phases 1 and 2 Sewage Collection System
Cover Sheet Page 1
Layout Details Pages 2-3
Lift Station #1 and Details Page 4
Lift Station #2 and Details Page 5
Standard Sewer Details Page 6
Portions of Unit 17 Phases 3,4 and 5 Sewage Collection System
Cover Sheet Page 1
Layout Details pages 2, 3, 4
Lift Station #1 and Details Page 5
Lift Station #2 and Detials Page 6
.Page 3 of 3
Itemized List of Original Drawings
Utilities Department
Portions of Unit 17 Phases 1 and 2 Water Distribution System
Cover Sheet Page 1
Layout Details Page 2-3
Portions of Unit 17 Phases 3, 4 and 5 Water Distribution System
Cover Sheet Page 1
Layout Details Page 2, 3, 4
Portions of Unit 17 Phases 6 Water Distribution System
Layout Details Page 1
Dist. System Page 1
Dist. System Page 2
Portion of Unit 17 Phase 7 Water Distribution System
Dist System Pages 1 and 2
Portion of Unit 17 Phase 8 Water Distribution System
Dist Systems Pages 1 thru 5
Transmission Main from Unit 17 to Unit 15 Water Distribution System
Pages 1, 2, 3, 4, 5. 6 and 7 of 8
16" Water Transmission Main To Water Plant
Cover Sheet Page 1
Layout Details Page 2
Transmission Main to Serve Elementary School water Distribution
System
Cover Sheet Page 1
Layout Details Page 2
Standard Details Page 3
Portion of Unit 16 Phase i Sewage Collection System
Layout Sheet 2 of 5
Portion of Unit 16 Phase 1 Sewage Collection System
Cover Sheet Page 1
Layout Page 2 and 3
Lift Station and Details Page 4
Standard Sewer Details Page 5
City of Sebastian
1225 MAIN STREET u SEBASTIAN, FLORIDA 32958
TELEPHONE (407) 589-5330 n FAX (407) 589-5570
MEMORABDUM
DATE: February 22, 1995
TO: City of Sebastian Utilities Acquisition File
FROM: Richard B. Votapka, Utilities Director M
SUBJECT: Status of Sale of Utilities to Indian River County
Mr. Koford called me about the status of the sludge
stabilization facilities improvements to be made at the Sebastian
Highlands wastewater treatment plant. I told him that since his
memo of October 21, 1994 (Transfer of City Utility System to
Indian River County), I didn't pursue the design and construction
of the facilities since it was a major expense item. It would not
be necessary once the County took over the City's system and
abandoned the plant. Mr. Koford said that the system may not be
sold to the County now and that I should have proceeded with the
project. He wanted to know how much it cost. I told him that
depending on what alternative we chose, it could cost between
$32,000 and $92,000. I explained this in my memo to him of December
28, 1994 (City of Sebastian Utilities Compliance with USEPA water
and wastewater Regulatory Requirements) to which I attached the
backup from the Master Plan.
Mr. Koford wanted to know if there was an alternative. I told
him that I may be able to contact sludge haulers to have the sludge
hauled to a facility to be stabilized in lieu of treatment at the
plant.
I told him I would have to get authorization from Council to
have Hartman & Associates design the facility. He felt that they
were not in favor with the Council. I told him that the former
Finance Director, Marilyn Swichkow, did not speak favorably about
Hartman & Associates. As a result, I knew that Councilman Freeland
and Councilmember Corum did not want to utilize Hartman & Associ-
ates anymore. Mr. Koford wanted to know if the City had put out an
RFP (Request for Proposal) for new water and wastewater
consultants. I told him "No, the City hadn't to date". It was my
plan to use Hartman & Associates as the prime consultants and then
later phase them out to use local consultants for assessment
projects and other small projects. But due to the impending sale
of the City's Utilities System to Indian River County, it didn't
make sense to go out for proposals for new engineers for the water
and wastewater systems.
Mr. Koford said that on March 8th he will make a recommenda-
tion to Council to hire drainage consultants. He told me that if
the firm selected has qualified water and sewer experience, we
could utilitize that firm for the stabilization facilities.
I told Mr. Koford I would review the matter as soon as I was
able and call Hartman & Associates about it.