HomeMy WebLinkAboutTreasure Coast Regional Planning CouncilTRE-ASUREI CO-A,ST Rg ,GIONAL,.PLANNING'C�OUN'.CIL.
INDIAN RIVER — ST. L U C I E MARTIN — PALM'BL-'ACH
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March 15, 2017
Joe Griffin, City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
Subject: Continuing Services Agreement
Dear Mr. Griffin:
Thank you for considering the Treasure Coast Regional Planning Council to provide the City of
Sebastian with technical support related to the City's Comprehensive Plan, as well as capital and
land development planning assistance. Council is submitting this proposed agreement setting
forth a general scope of services, together with a proposed fee structure to perform such services.
Scope and Schedule
The services described herein shall be for the provision of technical support related to the City's
Comprehensive Plan, as well as capital and land development planning assistance. The services
described herein shall begin upon execution of this contract and shall continue, on an on-going
basis, for the duration of mutual agreement between the City of Sebastian, hereafter referred to a
City, and Council.
Work Products and Deliverables
Council will provide specified technical support and services as requested from time to time
through written Task Orders from the City Manager or his designee on behalf of the City.
All work will be described in detail and shall be accompanied by appropriate back-up materials
to outline the work requested. An estimate of the number of hours required for the completion of
the assigned task and a due date for related project deliverables shall also be provided to Council
with the Task Order.
Council shall review the Task Order and will indicate acceptance of the work requested therein
with a signature form Council's Executive Director. The Task Order will be returned to the City
upon execution to indicate Council's acceptance of the work and timeframe described therein.
Any modifications by Council to the original Task Order provided by the City shall require
signature by the City authorizing acceptance and execution of a modified Task Order.
"Bringing Communities Together"- Est.1976
421 SW Camden Avenue - Stuart, Florida 34994
Phone (772) 221-4060 - Fax (772) 221-4067 -www tops ore
Joe Griffin
March 15, 2017
Page Two
Council shall be paid for professional services at a rate not to exceed $200 per hour. This
includes travel, out-of-pocket expenses (printing and reproduction costs), mail, couriers, and
other costs incidental to the provision of services as described herein.
No Task Order in excess of $25,000 shall be assigned without the express approval of the City
Manager. Such approval shall be exclusively through a written agreement.
Termination Policy
The agreement may be terminated with thirtyXe/'C_'/
written notice by either party.
Read and approved on the ��d day of \ , 2017, by
fz)d�:
Michael J. Busha
As its Executive Director
Treasure Coast Regional Planning Council
Joe Griffin
City Manager
City of Sebastian
DRAFT
City of Sebastian
(in accordance with Continuing Service Agreement with Treasure Coast Regional Planning Council dated March 15, 2017)
ATTACHMENT 1
SCOPE OF SERVICES
As part of Project Task Order #l, Parks and Recreation Element Update, TCRPC will provide the
following services as described below.
SUB -TASK
DETAIL
TIMEFRAME
TCRPC staff will review the existing Parks and Recreation Element of
the Comprehensive Plan; consolidate City asset inventory data and
field verify for all parks; individually interview City Council members;
jointly interview Parks Board members; create a table of existing
amenities and level of service; project City population growth; begin
Sub -Task 1;
work on creating an interactive GIS map cataloguing all City parks,
Parks and
amenities, locations, and hours of operation; study impact of growth
Recreation
within and adjacent to Sebastian; and create strike -out and underline
Month 1-2
Element Update
Element for review and comment by City staff. In addition, TCRPC staff
will provide a status summary on EAR requirements applicable to the
City's Comprehensive Plan.
DELIVERABLE: Draft revised Parks and Recreation Element
Interactive GIS Parks Map
Status Summary of EAR Requirements
TCRPC staff will review the park inspection reports provided by the
City in comparison to the existing park assets and Incorporate any
Sub -Task 2:
deficiencies in amenities provided as identified in Sub -Task 1 above
Capital
and create a schedule of necessary capital repair, replacement and
Month 2-3
Improvement
enhancements for the next 5 years utilizing cost estimates to be
Plan
provided by the City.
DELIVERABLE: Draft Five -Year Capital Improvement Plan for Parks
TCRPC staff will make revisions as necessary to the draft revised Parks
and Recreation Element as required by City staff and create a
document suitable for adoption. The GIS parks map will be completed,
Sub -Task 3:
Including the ability to display current park amenities, location, and
Adoption Ready
hours of operation in suitable format for posting to the City's website.
Element, CIP,
The Parks and Recreation Element will be presented to the Parks Board
Month 4
Map and
and the City Council.
Presentations
DELIVERABLES: Final Revised Parks and Recreation Element
Five -Year Capital Improvement Plan for Parks
Interactive GIS Parks Map
DRAFT
City of Sebastian
(in accordance with Continuing Service Agreement with Treasure Coast Regional Planning Council doled March 15, 2017)
DATE OF REQUEST:
Wednesday, March 15, 2017
PROJECT NAME: Parks and Recreation Element Update
PROJECT DESCRIPTION: A review and update of the Parks and Recreation Element of
the Comprehensive Plan, including information gathering with
City staff, Parks Board and City Council; creation of an
interactive GIS inventory map of City parks; and consideration
of current level of service, potential deficiencies, and the
impacts of growth within and adjacent to Sebastian. A 5 -year
capital improvement plan will also be created and the results
of the entire project presented to the Parks Board and the City
Council. See Attachment 1 for more detail.
PROJECT DELIVERABLES: Proposed revised Parks and Recreation Element of the
Comprehensive Plan in "adoption -ready" strike -out and
underline format. Interactive GIS park network map suitable
for posting to City website. Capital Improvement Plan for
Parks covering a 5 -year time period. Status summary of state -
mandated Evaluation and Appraisal Review (EAR)
requirements applicable to the City's Comprehensive Plan.
BASE DATA TO BE PROVIDED BY CITY: Current Comprehensive Plan, asset listing and inventory of city
parks, current equipment replacement schedules, park
inspection reports, cost estimates, current adopted City Budget,
ESTIMATED PROJECT SCHEDULE: Project should be completed within 16 weeks from execution of
this Task Order and transmittal of base data to TCRPC. Time
estimate is dependent on timely reviews by City staff and
public official availability for Interviews and meetings.
TCRPC TIME/Cosi ESTIMATE: Projected Hours: 146
Project Fee: $19,600 (Not to Exceed)
Project Completion: 16 weeks from execution
(project updates provided bi-weekly through project completion)
AUTHORIZATION:
City of Sebastian:
Joe Griffin, City Manager
DATE: %Y/rr 4 7 7'L
TCRPC:
Michael Busha, Executive Director
DATE: 31Z1h 7