Loading...
HomeMy WebLinkAbout02-27-2017 PR MinutesCITY OF SEBASTIAN PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING FEBRUARY 27, 2017 1. Chairman Sims called the meeting to order at 6:OOpm. 2. The Pledge of Allegiance was recited by all. 3. Roll Call Present Mr. Matthew Sims Mr. Greg Paschall Ms. Rosemary Flescher Ms. JoAnne White Ms. Corrine Gilroy (A) Ms. Tammy Nelson (A) Absent Ms. JoAnn Webster Also Present Mr. Joe Griffin, City Manager Ms. Margarita Hernandez, Parks Administrator Ms. Cathy Testa, Recording Secretary 4. Agenda Modifications — None 5. Approval of Minutes Regular Meeting January 23, 2017 A motion to approve the January 23, 2017 minutes as presented was made by Mr. Paschall, seconded by Ms. White and passed unanimously by voice vote. 6. Unfinished Business Item A: Citywide Parks and Recreation Master Plan Status — Tindale Oliver Minutes from February 8, 2017 City Council Meeting. Chairman Sims said he attended the Council meeting on February the 8"'. He apologized for not speaking up. He was taken back because during the course of the night Council had discussion first then asked the public to speak but when it came to the Master Plan Council asked for public input first, then Council had their discussion and voted. It threw him off and he again apologized to the board members. 1 Ms. White stated she wished she would have been able to attend the City Council meeting. She believes Council did not understand where the Committee was going with their request for a Master Plan. She suggested that perhaps in the past City Council thought that a Master Plan was a waste of time and money. She wants to explain to Council how important having direction would be since there is a lot of building going on now. She expressed that there is money going into Parks & Recreation and knows it can only be used for certain things. The Master Plan would help show where the money should be used when ideas are given by the Board. She asked if the Master Plan could be brought in front of Council again. The Parks Administrator responded by saying that a Council Member had requested that this be re -introduced at the next Council Meeting on March 8'^ for reconsideration. Mr. Sims suggested that Committee Members attend the meeting on March 8t" to present their viewpoints to Council about the Master Plan. The City Manager said he and the Parks Administrator have been talking about what Tindale Oliver might offer as an enticement for Council to approve the Plan. He said one idea that was brought up was for Tindale to do playground and play equipment safety inspections. Mr. Sims said that land acquisition was a driving point in the Master Plan. He asked the Parks Administrator if land acquisition was part of the original Master Plan and if not, could that be added to the Plan. The Parks Administrator said Tindale Oliver did include a proposal for future planning. She said they specified three components: future planning, looking at the facilities and the current status of our parks. Mr. Paschall apologized for not being at the Council Meeting. He felt that one of the objections from the Board was the amount of money being spent. He said if the Master Plan is going to be re -introduced then the Plan needs something workable or tangible, something more than just thoughts and ideas. The Parks Administrator said she has been speaking with Tindale Oliver about working with the contract to see if the inspections could be included. The thoughts are to have them do the initial inspection and then give the city guidelines or a checklist so we can continue the inspections. Ms. Gilroy said she was at the Council Meeting. She saw that a representative from Tindale Oliver was in attendance. She wondered why the representative did not get up and speak. After Council voted she noticed the representative got up and walked out of the meeting. Mr. Sims asked the Parks Administrator if while speaking with Tindale Oliver, they seemed interested in doing something about the safety issue. The Parks Administrator said yes they did, in fact Tindale Oliver proposed that if they would perform the safety inspections, they would also include an ADA inspection which would be done by a certified inspector. Item B: Friendship Park Special Needs Playground Status Mr. Sims had the opportunity to go to the United Church of Sebastian. He was impressed that they already have a plan in place to come and pick up the equipment from Friendship Park. The Parks Administrator said the Disabilities Committee was in support of the replacement of the ADA playground but did not give any specifics as to type or size or features. The City Manager said the City Engineer and the Building Official would be liaisons for the Disability Committee because they have more knowledge about ADA law. Mr. Griffin stated that the Disabilities Chairman, Mr. lovino, had discussion with City Council regarding ADA access in the different city building facilities. The City Manager explained that one of the issues brought up was the condition of the restrooms at the Sports Complex football field on Barber Street. He added that they are in bad condition and they do not have ADA access. Council is very interested in getting the restrooms remodeled and would like to start the bidding process in this budget year, even though it is not a budgeted item for this year. A plan was prepared by the City Engineer and his idea is to build a free standing restroom just like the one built over at the working waterfront. The old restrooms would be demolished and the building converted into a storage area for the football team and the cheerleaders. Mr. Paschall said they are in favor of the renovation of the bathrooms. In fact he said the Board suggested the a few years ago and the project was pushed aside. Item C: Friendship Park Pickleball Courts Status The City Manager said he talked to the consultant engineer, Mr. Shulke last week. Council requested this project be done in stages. Mr. Shulke is still in the first stage, he anticipates being done next week. The big question is going to be if we have to buy more property and we don't know that yet. Item D: Dog Park Fire Hydrant Update The Parks Administrator explained that it was not possible to move any of the fire hydrants from the Airport. The city bought two fire hydrants, one for the large dog area and one for the small dog area. Unfortunately, the hydrant was stolen from the large dog area the same week it was installed. Ms. White suggested putting in some timber posts in the ground covered with creosol and painted orange so people would not walk into them. W Item E: Pete Harris Plaque Update The Parks Administrator informed the Board that she made an inquiry to everyone in City Hall and no one has seen the Pete Harris Plaque. The Board requested the City Manager to look into what it would cost to replace the Plaque. 7. New Business Item A: Restrooms at Barber Street Sports Complex This item was discussed earlier with the special needs playground. 8. Public Input —None 9. Staff Matters — None 10. Board or Committee Member Matters Ms. Nelson thanked the City for replenishing the maps at City Hall. She also thanked the City for putting the blue light in at Easy Street Park she is very happy and proud. Ms. White thanked the City for repairing the lights at Easy Street Park. Mr. Paschall wanted to mention to the Board that if the Tindale Oliver Master Plan does not work out, the Committee may have to consider partnering with volunteers in the community and take one or two parks per month and come up with ideas. The City Manager stated that he has instructed the Purchasing Contract Manager to start an inventory of the properties the city owns. If there are properties out there that are unusable, the city can look into reducing the inventory to provide taxable income for the city. 11. Items for the Next Agenda and Date Mr. Sims stated that the next regularly scheduled meeting would be Monday, March 27, 2017. 12. Adiourn Chairman Sims called for any further business, hearing none he adjourned the meeting at 6:49pm. By: &dM4s Matthew Sims, Chairman Parks and Recreation Committee a Regular City Council & CRA Meeting February 8, 2017 Page Six Vice Mayor Coy said she supported Mr. Hill's statement, not to spend because it allows for fluctuations. She said Council is capable to argue with the Budget Committee on any items that are not necessary. She said by not budgeting any more ad valorem revenue, which is sort of obscurely setting the millage rate, implies they anticipate zero growth, or growth will pay for itself, and doesn't take into account contractual obligations such as pay raises for staff. The City Manager said there will be labor negotiations this year for wages but there is no automatic increase. Mr. Dodd asked when the last time the Budget Committee came back to Council not to increase the millage at least above the rolled -back rate; he would like to establish goals without saying they are going to the rolled -back rate. Mayor McPartlan said they should always stay within their means and asked if they were taking away the City Manager's ability to navigate through key projects. He is willing to go item by item in the budget. Mr. Dodd said they could pay back the retirement loan tomorrow if they wanted to; at the end of the last budget cycle a $240K operational surplus was put into the R& R fund and yet taxes were raised without paying back the retirement loan—making it even more important to provide some goal setting. Mr. Dodd said one of the Budget Committee members mentioned they did not want to borrow from the reserve to pay an operational expense. He said there are some staffing issues that the City Manager needs and they should concentrate on addressing that. 7:10 pm MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to advise the Budget Review Committee that not one penny more than we have to—to maintain our quality of life- -will be budgeted, in the next budget. ROLL CALL: Mayor McPartlan – Aye Vice Mayor Coy - Aye Mr. Dodd – Nay Mr. Hill –Aye Ms. Kinchen - Aye Motion carried 4-1. Consider Parks and Recreation Master Plan Proposal from Tindale Oliver the Amount of $50.000 and Authorize the City Manager to Execute Documents (Transmittal. Agreement) The City Manager stated Tindale Oliver has submitted an agreement for a master plan and staff recommended consideration. MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve the Tindale Oliver master plan. Mr. Dodd asked if this could be done in-house or could they use the money to hire an employee to address this and some of their planning needs. The City Manager said this was brought forward at the request of the Parks and Recreation Advisory Committee and didn't necessarily agree with it. 0 Regular City Council & CRA Meeting February 8, 2017 Page Seven Mayor McPartlan cited the $10,000 charge for community outreach and recalled the unused plan developed for a new community center. At that time only two Council Members and four citizens provided input. Ms. Coy noted the agreement will provide the City a flyer to acquire the input instead of the consultant. She suggested it should be done in-house. Mr. Hill noted there is not enough staff at this time and to hire someone will be more than $50,000; if they didn't like the project, the project should be nixed but to be careful about adding professional staff. ROLL CALL: Vice Mayor Coy - Nay Mr. Dodd — Nay Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan - Nay Motion failed 3-2 to hire Tindale Oliver to develop a parks master plan. 15. CITY ATTORNEY MATTERS - None 16. CITY MANAGER MATTERS The City Manager asked to withdraw the proposal to reduce the fishing piers and docks that he brought forward at the last meeting except for the Boudrot pier. He recommended reconstructing the piers to their original length and offered to bring back a demolition estimate for the Boudrot pier to the next meeting. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Mayor McPartlan Mayor McPartlan reported that April is Child Abuse Prevention Month and requested that CASTLE be allowed to install a Memory Field in Riverview Park from April 19-28. There was no objection. He will advise Council of date for the ceremony. B. Vice Mayor Coy Vice Mayor Coy asked that Sebastian's participation in the Indian River Lagoon Coalition be placed on the next agenda. She noted the City Manager receives a lot of requests and she would like him to have unanimous support before he carries out a request. For example, the blue light was installed at the Easy Street pond based on two people; it should be clear where the City Manager's support is coming from. C. Council Member Dodd Mr. Dodd said he wasn't sure how the procedure for installing the blue light happened and Mr. Hill said it seemed like a maintenance decision. Vice Mayor Coy explained that people who live on road weren't consulted, the request came from Mr. Sunnycalb and a Parks and Recreation board member; it wasn't voted on and a decision was made. Mr. Hill noted the light is a management issue. Vice Mayor Coy said she wanted to reinforce that is okay for the Manager to say no and appreciates his decision to keep the light blue until April. PRELIMINARY CONSTRUCTION COST ESTIMATES Road Name: Barber Street Sport Complex Reslrooms Date 2/27/17 Project No. Road No.: Project Location: City of Sebastian Prepared by: FTW Checked by: MS Revised date: Project Site: Restroom at the Football Field Preliminary Estimate) DESCRIPTION QUANTITY UNITS UNIT COST AMOUNT Mobilization 1 LS $ 1,000.00 $ 1,000.00 Demolition concrete 1 LS $ 2,000.00 $ 2,000.00 Remove trees 1 LS $ 1,000.00 $ 1,000.00 Clear and Grub area 1 LS $ 800.00 $ 800.00 Reconnection sewer line to existing septic 1 LS $ 2,500.00 $ 2,500.00 Import compacted fill base (coquina rock) 30 SY $ 55.00 $ 1,650.00 Concrete pad 30 ft x30 ft 30 SY $ 80.00 $ 2,400.00 5 ft x 220 ft Sidewalk to Barber Street 1,100 SY $ 30.00 $ 33,000.00 Silt fence/erosion control 1 LS $ 700.00 $ 700.00 Construct CBS Restrooms 32 ft x 32 ft SF 1 LS $ 90,000.00 $ 90,000.00 OTHER COSTS SUBTOTAL! $ 135,050.00 Preliminary Engineering OTHER COSTS CEI Services $ - Construction Engineering at 12.5% Contract Cost CONTINGENCIES @ 10% _ $ 13,505.00 RW Acquisition TOTAL $ 148,555.00 TOTAL OTHER COSTS ROUNDED TOTAL $ 149,000.00 ru 4k wp.64 4711 . . . . . . . . . .