HomeMy WebLinkAbout1993 10 11 - Engineer's ReportHARTMAN & ASSOCIATES, INC.
engineers, hydrogeologists, surveyors & management consultants
RE' Zt89eE 11T, NN9T E PT ON HAI #92-023.06
'93 OCT 13 Pn 12 31
Ms. Marylin Swichkow
Finance Director
City of Sebastian
1225 Main Street
Post Office Box 780127
Sebastian, Florida 32978-0127
Subject: Engineer's Report for Water and Sewer System Revenue Bonds
Dear Ms. Swichkow:
I have spoken with Richard Votopka, P.E., regarding the preparation of the Engineer's Report
for the Water and Sewer Revenue Bonds relative to the acquisition of the General
Development Utilities, Inc. (GDU) Sebastian Highlands water and sewer system. Hartman &
Associates, Inc. (HAI) is pleased to submit this Letter of Agreement to provide consulting
services to the City of Sebastian, Florida (the "City") with regard to performance of certain
engineering services as it relates to the City's anticipated issuance of revenue bond
indebtedness for the purchase of the Sebastian Highlands GDU water and sewer system. Based
on our discussions with the City with respect to the utility revenue bond issue, we propose the
following:
Scope of Services
HAI will review all the necessary documents and prepare a report incorporating the results of
the engineering analyses and projections for use by the City in the preparation of an offering
statement associated with the sale of utility system revenue bonds. The anticipated scope of
work for this project will include the following tasks:
1. Data Acquisition and Review - detailed data regarding i) the most recent historical
operating results of the GDU Sebastian Highlands water and wastewater systems; ii)
customer and statistical data; iii) permitting and regulatory issues; and iv) other related
information regarding the utility will be acquired and reviewed.
2. Description of the GDU Sebastian Highlands water and wastewater systems and system
operations. The description of the system includes the wastewater collection and
transmission, treatment and effluent disposal facilities; the water supply, treatment,
storage and distribution facilities; permitting and regulatory issues; and condition of the
201 EAST PINE STREET • SUITE 1000 • ORLANDO, FI. 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790
ORLANDO JACKSONVILLE TALLAHASSEE
PRINCIPALS: JAMES E. CHRISTOPHER • CHARLES W. DRAKE • GERALD C. HARTMAN • MARK 1. LUKE. • MARK A. RYNN ING • HAROLD E. SCHMIDT, JR.
Ms. Marylin Swichkow
October 11, 1993
Page 2
system. The system operations includes a description of the anticipated operations and
management of the water and wastewater systems.
3. Description of the projects and projected Capital Improvement Program to be funded
under this bond program.
4. Review and Documentation of the Customer Forecast - a five year projection of the
water and sewer customers, and treatment requirements will be prepared.
5. Preparation of Engineer's Report - a report will be prepared to be included in the
offering statement which will detail the results, assumptions, and conclusions of our
analyses.
6. Document Review - a review of all necessary documents associated with the issuance of
the indebtedness (i.e., bond resolution, preparation of the Official Statement, bond
purchase agreement, etc.) will be performed in order to present the results of the
engineer's report on a basis consistent with such documents.
7. Preparation of Closing Certificate - as part of the Bond Closing activities, a certificate
will be prepared in accordance with the requirements of the sale and Bond Purchase
Agreement.
8. Client Meetings - included are two (2) meetings with the City to acquire data for the
project, review finance package (i.e., Official Statement, Engineers Report, Finance
Report, etc.) and to review the results of the project prior to finalization of the project.
chedule
Following the notice to proceed, HAI will complete the preparation of the draft engineer's
report services within a period of 30 days and a final engineer's report 15 days after receipt of
comments from the acquisition team.
HAI Compensation
Based on the work described above, we propose to establish a contract with the City at a
maximum billing threshold $11,284.80, as outlined in Attachment "A". The fees would
include the cost of labor and other direct costs (non -labor) such as transportation and delivery
charges. Reimbursables or other direct charges will be billed to the City based on actual costs.
HAI will bill monthly for services associated with the project. The charges for labor costs will
be billed in accordance with the Hourly Rate Schedule reflected on Attachment "B" which is
made a part of this Letter of Agreement. Also included as Attachment "C" and which is part
of this Letter of Agreement is HAI's Standard Terms and Conditions.
Ms. Marylin Swichkow
October 11, 1993
Page 3
No additional services will be performed by HAI without the approval of the City and as
agreed to by HAI. Based on our discussions with the City, we do not anticipate any additional
services will be required for this project.
If this better of Agreement is acceptable to the City, please execute this Agreement and return
one (1) copy at your earliest convenience. The other copy is for the City's files. We
appreciate the opportunity and look forward to working with the City on this project.
Very truly yours,
Hartman & Associates, Inc.
Witness Haold E. Sch 'dt, J ., P.E.
Vice President
Witness
Witness
Witness
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Attachment
City of Sebastian, Florida
a/2�
uthorized Signature
/rU'
Title
Date ^7
ATTACHMENT "A"
ESTIMATED PROJECT COSTS
Task Description
Project Manager
Hours Cost
Engineer
Hours Cost
Engineer Tech. 11
Hours Cost
Word Processor
Hours Cost
Total
Hours
Amount
1. Data Acquisition and Review
2
$212.00
4
$184.96
0
$0.00
0
$0.00
6
$396.96
2. Description of System/Operations
2
$212.00
4
$184.96
O
$0.00
O
$0.00
6
$396.96
3. Description of CIP
2
$212.00
4
$184.96
0
$0.00
O
$0.00
8
$396.96
4. Review/documentation of Customer Forecasts
4
$424.00
0
$0.00
0
$0.00
0
$0.00
14
$424.00
S. Review/documentation of Operating Results
2
$212.00
0
$0.00
0
$0.00
O
$0.00
14
$212.00
6. Preparation of Engineer's Report
12
$1,272.00
24
$1,109.76
24
$896.88
80
$2,798.40
148
$6,077.04
7. Document Review
6
$636.00
16
$739.84
0
$0.00
0
$0.00
48
$1,375.84
S. Preparation of Closing Certificate
4
$424.00
0
$0.00
0
$0.00
4
$139.92
12
$563.92
9. Client Meetings
16
$1,696.00
0
$0.00
0
$0.00
0
$0.00
16
$1,696.00
Subtotal
50
$5,300.00
40
$1,849.60
24
$896.88
84
$2,938.32
286
$10,984.80
Direct Costs (copies, travel, etc.)
$300.00
Total Project Cost
$11,284.80
HES/dn/
EXCEL -1 /93023/xis
HAI#92-023.06
"ATTACHMENT B"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
HOURLY
EMPLOYEE
CLASSIFICATION
RATE
G. C. Hartman
Principal, P. E.$106.00
»Ni�'n ,o:xo:oa 09.<M: N•N•$t•'Q`w'C •'o::
. o....:....o o.ow,oea'awwo>..bw.•�.'i/2n.�.:
•pQ
p+"�O'�0� Gy 1n.
..;' .o ... ... :s:.dow A3',°i>�: a°.>�o p
9
3 0' '8 ako'•x.:
ASfink£niQ"F.p.nx................:::.........
H. E. Schmidt
Principal, Project Manager, P.E.
$106.00
'
"kbkSkio wW`J' Q@wA I k
k�.dIy`S:fr1SF
`b:7�PFRAtfi �u,c�°°�b�
�aY$>:4ti`.'CW"aCt'4a<'wH%�
J. E. Christopher
Principal, Project Manager, P.E.
$106.00
TW..�
C. W. Drake
Principal, Project Manager, P.G.
$91.09
M. A. Rynning
Principal, Project Manager, P.E.
$91.09
M. I. Luke
Principal, Project Manager, P.L.S. $91.09
,.�yP<.<k'1,.A.Rb..>ao£`•6sk•3 �$''>:..^.'�".,. aw
R ``k: ". ., �. ;:. XX:, R'NW s:,' 90 bQb R 9. A<C<!�.?: o '
R.J. Ori
Financial Manager, CPA, MBA
$84.09
d ... <%' 0:.9 3 w�„w 4. 2. d %o<u"tMf:...w.o`3,w'wu ..
k>:W eY.e£Ys" '�.:.. :�R: W`o. 3 <k`?"we ao.!%:.:4a�^<i>:o:.oi•?e p<nyio'b o:.u<oio.6W
.f;611111.:aw:3�'4ui!4$:::xW'ua.2k::t o E>b
� :'<
�£ii
W.D. Musser
Engineer VII, P.E.
$68.79
A i
MN.,:
yet �`
.>..>..ai..:..;.:...:
Ei:.;.x,uo<kkk,..yea:.r�isSiif:!Tk!k!yik:::k!:iki:ii:'ski`k�2:'::i:''G:%>o
:o:foFo?x..a�aw.wru:ce`�"a+as:��uLoi:�i°s:�c"'a.3'ak4ia.. ,:..x
T.A. Hochuli
Engineer VI, P.E.
$68.79
y°:yam.<!9�byR, aw3'.<o".E%a'°<!''a's'u <wa3>.icn>:.
v k .u'o .k »'y$ao'a R:b;". <':>.Jvq£i•�p'S9
S. C. Quinlan
Engineer VI, P.E.
$60.52
k`�°'' xxtt,, )�.<x.� e: ads�d"£•gA.<;;:
��.q�f..
W�Av�Ov 3°g 3w
W. B. Lafrenz
Hydrogeologist VI, P.G.
$59.88
i
wa
M.M. Alawi
Engineer VI, P.E.
$57.32
G.J. Revoir
Engineer V, P.E.
$53.66
k43y.
tdC`�+b, Q: bio
� :� Spp��. weCW%'G`CdSi`4R: s"!iEYw'kfr�i
gNly �' u:'1N, y> < iot6R • o. ga2ofay�.o,ScieQ"oo><:::05
A. T. Woodcock
Engineer V, P.E.
$52.34
V�<
D. P. Dufresne
Hydrogeologist IV, P.G.
$52.24
<".'9.obRw«'.:?:.Ydpw..t4,.<D!o>S.oAiBj»n'?�.•:M. :"g' .WWF6S�ey2vNdo'4�#k.<ryMLpd.ia�L�ti..>��.�5:.�443p���xw �,w
�' � � ,
�t i::3>O:R:�,'0� <b.
.
"
R:�Rmv��'Rb'M<�$i$:t"�Si�$i$."✓6.
C. M. Bliss
Engineer V
$51.60
R. K. Cashe
Engineer V, P.E.
$50.35
T. J. Sievers
Hvdrooeoloaist IV
$50.32
R. C. Copeland Senior Rate Analyst, MBA $47.78
�.`Yd"M ' :R£ k 'gi:xxe>tiAygr.y.
J. D. Fox Enaineer IV $46.24
at-excel/H rlyrate/2-65Spc. Sch
"ATTACHMENT B"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
HOURLY
EMPLOYEE CLASSIFICATION RATE
A.T.Gawad Engineer IV $46.12
M14
K. Wulff Engineering Design 11 $44.39
fid'?'
z �'M
OEM
1=05. E a
A.K. Gay Engineer IV $44.06
G.R. Crawford Engineer IV, P.L.S. $41.74
F.A. Brinson Engineer 111 $37.37
S. G. Neurneyer Engineering Technician 111 $37.37
R. H. Nelson Engineering Technician 111 $35.25
M. J. Hudkins Engineer 111 $35.04
W. Wasson Hydrogeologist 11 $35.04
C. M. Gaylord Senior Word Processor $34.98
T. A. Calzaretta Engineering Technician 111 $34.45
L.W. Mitchell Engineer 111 $34.45
D. Jiskoot pq Engineering Technician 111 $34.05
K. R. Liebknecht Survey Crew Chief/Survey Technician 11 $32.86
S.M. Fensterer Survey Crew Chief/Survey Technician 11 $32.20
J.A. Manning Engineer 111 $31.80
J. Warner Engineering Technician 11 $31.80
E. Jenkins Survey Technician 11 $31.80
J.A. Baker Senior Word Processor $30.74
A. R. Terrero Word Processor $29.42
L. M. Loonev Word Processor $28.62
at -excel /H rl yrate/2-6 5 S p c. Sch
at-excel/Hrlyrate/2-65 Spc. Sch
HOURLY
RATE
$27.83
am
$27.30
M=
$27.16
va.:oao:.uswa
$26.63
0
EFT -me
e
$22.53
$21.20
sm
$21.20
$19
$18.55
$17.36
$15.90
WEAM
$15.90
"ATTACHMENT B"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1193
EMPLOYEE CLASSIFICATION
F. GidusHydro
Technician I
NEWEEMSw
...: .. ...... ..%,.,,...% ..
C. C. Tomlinson Assistant Rate Analyst
�VA�LY�XSM`Itl'.5
6�.9� yC»Ma�w
P. Williamson
Survey Technician II
Is`'� "'uY�ua.",,ow �`x�n��'
W1v'za::n:'w:o':a.:::x:;sr:�Sz:msi:?aiccii:'>'mT
C.A. Lauretta
Word Processor
�,�.>.$tkvn5•SIC�M.�M'e`�\F�i:'��UL. '�'RSR,W:4�n`Yh `�
H. A. Cox
A
Engineer II
�tl..av��:': Fp•X.ninv':iJ �, �Fa '� .'R a
o4m°`ca''w�:a�zi�>n.'.,°`s�''•8?•:�A '�s�''�' .,�x,•re.,ati�a
T.N. Benedico
Word Processor/Receptionist
El
Noble
Word Processor
yD.
C <
h'
S.D. Clatchey
Survey Technician I
< wll t to.: A,�' tika�' :'\o. 'Fb k i O��Q +�
& urz`�#'m^. � �, ox�`& I R.
...
L.E. Bennett
Survey Technician I
R ¢1 » :g �
#.
w3,•.N'>Y w'v � 'Q rr� w:'m.'.
4Y'nIN N 2 o. RT,n•a:' "8•'0�' :a'Ox x
�`•'.`§��S.`:n�S°I
,'
.�:
M. Taylor
Reproduction/Courier Support
Simon
Reproduction/Courier Support
�S.
S. C. Cobert
Engineer I
NEM
J.H. Alvarez
Engineer
o
M. Sada.3�et�'attn'«:o?:niX>
F.;te4x:SYAiaz�
C. Cuevas�a
Secretarial Support�akZ,F4;'nbo°N:vM,S3#,�.p,yi...a`.':%;,QS
cYci
B.D. Marshall
Engineering Technician I
at-excel/Hrlyrate/2-65 Spc. Sch
HOURLY
RATE
$27.83
am
$27.30
M=
$27.16
va.:oao:.uswa
$26.63
0
EFT -me
e
$22.53
$21.20
sm
$21.20
$19
$18.55
$17.36
$15.90
WEAM
$15.90
Attachment "C"
HARTMAN & ASSOCIATES, INC.
STANDARD TERMS AND CONDITIONS
I. SCOPE
Hartman & Associates, Inc. (HAI) agrees to
perform the engineering services described
in the proposal or agreement that
incorporates these standard terms and
conditions. Unless modified in writing by
the parties hereto, the duties of HAI shall
not be construed to exceed those services
specifically set forth in the proposal or
agreement.
II. COMPENSATION
Client agrees to pay for the services in
Article I in accordance with the
compensation provisions in the proposal or
agreement. Payment to HAI will be made
in accordance with Florida's Prompt
Payment Act.
Time -related charges will be made in
accordance with the billing rate referenced
in the proposal or agreement. Direct
expenses and subcontractor services will be
billed at cost.
III. RESPONSIBILITY
HAI is employed to render a professional
service only, and any payments made by
Client are compensation solely for such
services rendered and recommendations
made in carrying out the work. HAI shall
follow the practice of the engineering
profession to make findings, provide
opinions, make factual presentations, and
provide professional advice and
recommendations.
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In performing construction management
services, HAI shall act as agent of Client.
HAI's review or supervision of work
prepared or performed by other individuals
or firms employed by Client shall not
relieve those individuals or firms of
complete responsibility for the adequacy of
their work.
It is understood that any resident
engineering or inspection provided by HAI
is for the purpose of determining
compliance with the technical provisions of
the project specifications and does not
constitute any form of guarantee or
insurance with respect to the performance of
a contractor. HAI does not assume
responsibility for methods or appliances
used by a contractor, for the safety of
construction work, or for compliance by
contractors with laws and regulations.
IV. INDEMNIFICATION
HAI agrees to indemnity, defend, and hold
Client harmless from and against any
liability arising out of the negligent errors or
negligent omissions of HAI, its agents,
employees, or representatives, in the
performance of duties under the Agreement.
V. INSURANCE
HAI shall maintain during the life of the
Agreement the following minimum
insurance:
1. Comprehensive general liability
HARTMAN & ASSOCIATES, INC.
STANDARD TERMS AND CONDITIONS (Continued)
insurance, including personal injury
liability, blanket contractual liability,
and broad form property damage
liability. The combined single limit
for bodily injury and property
damage shall be not less than
$1,000,000.
2. Automobile bodily injury and
property damage liability insurance
covering owned, non -owned, rented,
and hired cars. The combined single
limit for bodily injury and property
damage shall be not less than
$1,000,000.
3. Statutory worker's compensation and
employers' liability insurance as
required by state law.
4. Professional liability insurance.
VI. ASSIGNMENT
These terms and conditions and the
agreement to which they are attached are
binding on the heirs, successors, and assigns
of the parties hereto. This agreement may
not be assigned by Client or HAI without
prior, written consent of the other.
VII. INTEGRATION
These terms and conditions and the
agreement to which they are attached
represent the entire understanding of Client
and HAI as to those matters contained
herein. No prior oral or written
understanding shall be of any force or effect
with respect to those matters covered herein.
The agreement may not be modified or
altered except in writing signed by both
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parties.
VIII. JURISDICTION
This agreement shall be administered and
interpreted under the laws of the State of
Florida. Jurisdiction of litigation arising
from the agreement shall be in that state. If
any part of the agreement is found to be in
conflict with applicable laws, such part shall
be inoperative, null and void insofar as it is
in conflict with said laws, but the remainder
of the agreement shall be in full force and
effect.
IX. SUSPENSION OF WORK
Client may suspend, in writing, all or a
portion of the work under the agreement in
the event unforeseen circumstances beyond
Client's control make normal progress of
the work impossible. HAI may request that
the work be suspended by notifying Client,
in writing, of circumstances that are
interfering with the normal progress of
work. HAI may suspend work on the
project in the event Client does not pay
invoices when due. The time for
completion of the work shall be extended by
the number of days work is suspended. In
the event that the period of suspension
exceeds 90 days, the terms of the agreement
are subject to renegotiation and both parties
are granted the option to terminate work on
the suspended portion of the project, in
accordance with Article VIII.
X. TERMINATION OF WORK
Client may terminate all or a portion of the
work covered by the agreement for its
convenience. Either party may terminate
p
HARTMAN & ASSOCIATES, INC.
STANDARD TERMS AND CONDI?
work if the other party fails to perform in
accordance with the provisions of the
agreement. Termination of the agreement is
accomplished by 15 days prior written
notice from the party initiating termination
to the other. Notice of termination shall be
delivered by certified mail with receipt for
delivery returned to the sender.
In the event of termination, HAI shall
perform such additional work as is
necessary for the orderly filing of
documents and closing of the project. The
time spent on such additional work shall not
exceed 10 percent of the time expended on
the terminated portion of the project prior to
the effective date of termination. HAI shall
be compensated for work actually performed
Prior to the effective date of termination
plus the work required for filing and closing
as described in this Article.
.yn Claims, aisputes:,M er matters in
question between the parties this
Agreement arising out of or relating to th'
Agreement or the breach thereof, which
not disposed by mutual agreement the
parties, shall be decided by ration in
accordance with the F a Arbitration
Code. No arbitrat arising out of or
relating to this eement shall include any
person not a y to this Agreement except
by writte consent containing a specific
reference o this Agreement and signed by
the parties d persons to be joined.
This agreement to shall be
specifically enforceable under prev
arbitration law.
NoticeItration shall be
GCH/DN
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M2
filed in writing the other parties to this
Agreement. The emand shall be made
within a reasonab a time after the claim,
dispute or othe matter in question has
arisen, but in o event after the date when
the instit on of legal or equitable
proceedi s would be barred by the
J� applic le statute of limita ' ns. The award
ren red b s shall be final and
jud ent may b tered in accordance with
applicable aw in any court having