HomeMy WebLinkAbout1994 03 14 - Permit RenewalHARTMAN & ASSOCIATES, INC.
engineers, hydrogeologists, surveyors & management consultants
March 14, 1994 HAI #92-023.14
Mr. Richard B. Votapka, P.E.
Utilities Director
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
PRINCIPALS
Jamcr E. ChAmophcu P.E.
Charles W. Dnkc, P.G.
Geoid C. Hartman, P.L.
Mark I. Luke P. LS.
Mark A. Rynnin,, P.E.
Harold E. Schmidt, Jr., P.E.
Rohcrl J. Ori, M.R,A.
William D. Musset P.E.
Sm¢ C. Qmnlan, EE.
Timothy A. Hochuli P.P:.
Subject: City of Sebastian St. Johns River Water Management District Water Use
Permit Renewal
Dear Mr. Votapka:
This letter constitutes Hartman & Associates, Inc.'s (HAI) engineering and hydrological
proposal to prepare the necessary documentation to renew the City's St. Johns River Water
Management District (SJRWMD) water use permit (WUP). The SJRWMD WUP expires on
June 30, 1994. Generally, should be submitted within 60- to 90 -days of the permit expiration
date to provide for sufficient review time by the SJRWMD. The WUP renewal package will
need to include, but not limited to, projected withdrawal and potable water demands, impacts
on groundwater, surface waters and wetlands, a safe yield analysis and a water conservation
plan. The cost for the WUP were funded in the $5,000,000 City of Sebastian, Florida,
Utilities System Revenue Bonds, Series 1993.
The proposed scope of services for preparing the necessary documentation to support the WUP
renewal to SJRWMD will include the following:
1. Data collection. The necessary data for the permit renewal will be collected, to
supplement the data previously collected for the City's Water and Wastewater
Master Plan. This data will include, but not limited to, well drawdown
information, well pumping tests, historical groundwater levels and quality, etc.
2. Pre -application conference. A pre -application conference with the SJRWMD is
proposed to discuss the project with the District. In addition, at this meeting a
draft permit application will be provided to the District for review and
discussion. This meeting will enable the District to fully understand the potable
water needs of the City in relation to the overall area of the County.
201 EAST PINE STREET • SUITE 1000 • ORLANDO, FL 32801
TELEPHONE (407) 839-3955 • FAX (407) 839-3790
ORLANDO FORT MYERS JACKSONVILLE TALLAHASSEE
Mr. Richard B. Votapka, P.E.
March 15, 1994
Page z
3. Final WUP application and submittal. Based on the results of the pre -
application conference the final WUP would be prepared, complete with the
necessary documentation (e.g., modeling, water conservation plan, etc.,) to
support this permit application to the SJRWMD.
4. Request for Additional Information. HAI will respond to all requests for
additional information (RAI's) from the SJRWMD and provide any additional
supporting documentation necessary in a timely manner.
The total estimated not -to -exceed cost, or upset limit, for this project is $19,700.00, and as we
discussed all work on this project will be billed on an hourly basis to the City. The proposed
schedule for this assignment is 45 -days from authorization to submit the initial permit
application, followed by the necessary time to respond to any RAI's. In addition, our General
Provisions for permit renewal and study services are provided in Attachment "A" and made
part of this Agreement with the City.
I will be the Principal -in -Charge of this project throughout its duration. I will be assisted by
Mr. Gary ReVoir, 11, P.E., Mr. W. Bruce Lafrenz, P.G., Mr. Douglas Dufrense, P.G., and
Mr. William Wasson for the duration of the project. As with all our projects with the City,
we are committed to provide quality and cost effective services.
If this proposal is satisfactory to you, please sign both copies, and return one (1) copy to our
office for our records. If, however, you should have any questions, please do not hesitate to
call me.
Very truly yours,
Hartman & Associates Inc.
Harold E. Schm1 t, Jr., P.E.
Vice President
i
Accepted by:
rthur L. Firtion, Mayor
Date:
Attachment:
HES/c1h/P16/votapka.h=
ATTEST:
Kathryn M. O'Halloran
City Clerk
City Attorney
ATTACHMENT A
GENERAL PROVISIONS
Attached to and made a part of LETTER
AGREEMENT, dated March 14, 1994, between the
City of Sebastian (OWNER) and Hartman &
Associates, Inc. (ENGINEER) in respect of the
Project described therein.
SECTION I - BASIC SERVICES OF ENGINEER
1.1 After written authorization to proceed,
ENGINEER shall perform the following
professional services:
1.1.1. Consult with OWNER to clarify and define
OWNER's requirements for the Assignment and
review available data;
1.1.2. Advise OWNER as to the necessity of
OWNER's providing or obtaining from others
special services and data required in connection with
the Assignment and assist OWNER in obtaining
such data and services;
1.1.3. Provide analyses of OWNER's needs with
evaluations and comparative studies of prospective
solutions;
1.1.4. Prepare a Report of ENGINEER's findings
and recommendations and furnish five copies of the
Report and review it in person with OWNER.
1.2.1 The duties and responsibilities of
ENGINEER described above are supplemented and
amended as indicated in the cover letter which is
attached to and made a part of the Agreement.
SECTION 2 - ADDITIONAL SERVICES
2.1. If authorized in writing by OWNER,
Additional Services related to the Assignment will
be performed by ENGINEER for an additional
professional fee.
SECTION 3 - OWNER'S RESPONSIBILITIES
OWNER shall do the following in a timely manner
so as not to delay the services of ENGINEER:
HES/ch/P13/Sebast.AtA 1-
3.1. Provide all criteria and full information as
to OWNER's requirements for the Assignment and
designate in writing a person with authority to act
on OWNER's behalf on all matters concerning the
Assignment;
3.2. furnish to ENGINEER all existing studies,
reports and other available data pertinent to the
Assignment, obtain or authorize ENGINEER to
obtain or provide additional reports and data as
required, and furnish to ENGINEER services of
others required for the performance of
ENGINEER's services hereunder, and ENGINEER
shall be entitled to use and rely upon all such
information and services provided by OWNER or
others in performing ENGINEER's services under
this Agreement;
3.3. arrange for access to and make all
provisions for ENGINEER to enter upon public and
private property as required for ENGINEER to
perform services hereunder;
3.4 perform such other functions as are
indicated in the cover letter; and
3.5. bear all costs incident to compliance with
the requirements of this Section 3.
SECTION 4 - PERIOD OF SERVICE
4.1. ENGINEER's Basic Services will be
performed and the Report submitted within the time
period or by the date stipulated in the cover letter.
4.2. ENGINEER's Basic Services under this
Agreement will be considered complete at the earlier
of (1) the date when the Report is accepted by
OWNER or (2) thirty days after the date when the
Report is submitted for final acceptance, plus in
each case, if applicable, such additional time as may
be considered reasonable for obtaining approval of
governmental authorities having jurisdiction to
approve the Report.
4.3 ENGINEER's Additional Services will be
performed and completed within the time period
agreed to in writing by the parties at the time such
services are authorized.
SECTION 5 - PAYMENTS TO ENGINEER
S.I. Methods of Payment for Services of
ENGINEER.
5.1.1 For Basic Services. OWNER shall pay
ENGINEER for all Basic Services rendered under
Section 1 as follows:
5.1.1.1. On the basis set forth in Exhibit A
"Hourly Rate Schedule", respectively
5.1.2. For Additional Services. OWNER shall
pay ENGINEER for all Additional Services
rendered under Section 2 on the basis agreed to in
writing by the parties at the time such services are
authorized.
5.1.3. Reimbursable Expenses. In addition to the
payments provided for in paragraphs 5.1.1. and
5.1.2, OWNER shall pay ENGINEER the actual
costs (except where specifically provided otherwise)
of all Reimbursable Expenses incurred in connection
with all Basic Services and Additional Services.
Reimbursable expenses mean the actual expenses
incurred by ENGINEER or ENGINEER's
independent professional associates or consultants
directly or indirectly in connection with the Project,
such as expenses for: transportation, and subsistence
incidental thereto, reproduction of reports, toll
telephone calls and postage�t. Sut�,lL�ec+ to +6e 1;InA MS
coniwOe6 in Chapter IT,f7lori Statutes.
5.2. ENGINEER shall submit monthly
statements for Basic and Additional Services
rendered and for Reimbursable Expenses incurred.
OWNER shall make prompt monthly payments in
response to ENGINEER's monthly statements.
5.3. ENGINEER's above charges are on the
basis of prompt payment of bills rendered and
continuous progress of the work on the Assignment
until submission of the Report.
5.4. If OWNER fails to make any payment due
ENGINEER for services and expenses within thirty
days after receipt of ENGINEER's statement
HES/ch/P16/Sebast.AtA -2-
therefor,
ENGINEER may,
after giving seven day's written notice to OWNER,
suspend services under this Agreement until
ENGINEER has been paid in full all amounts due
for services, expenses and charges.
SECTION 6 - COST CONTROL
6.1. OWNER's budgetary requirements and
considerations in respect of the Assignment are set
forth in Exhibit -A "Scope of Services and
Schedule".
6.2. Opinions of probable construction cost,
financial evaluations, feasibility studies, economic
analyses of alternate solutions and utilitarian
considerations of operations and maintenance costs
prepared by ENGINEER hereunder will be made on
the basis of ENGINEER's experience and
qualifications and represent ENGINEER's best
judgment as an experienced and qualified design
professional. It is recognized, however, that
ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by
others or over market conditions or OWNERS'
methods of determining their prices, and that any
utilitarian evaluation of any facility to be
constructed or work to be performed on the basis of
the Report must of necessity be speculative until
completion of its detailed design. Accordingly,
ENGINEER does not guarantee that proposals, bids
or actual costs will not vary from opinions,
evaluations or studies submitted by ENGINEER to
OWNER hereunder.
SECTION 7 - GENERAL CONSIDERATIONS
7.1. All documents prepared or famished by
ENGINEER (and ENGINEER's independent
professional associates and consultants) pursuant to
this Agreement are instruments of service and
ENGINEER shall retain an ownership and property
interest therein. OWNER may make and retain
copies for information and reference; however, such
documents are not intended or represented to be
suitable for reuse by OWNER or others. Any reuse
without written verification or adaptation by
ENGINEER for the specific purpose intended will
be at OWNER's sole risk and without liability or
legal exposure to ENGINEER, or the ENGINEER's
independent professional associates or consultants,.
ENGR4EER and ENt3INEER's indopexdeat-
Any such verification or adaptation will entitle
ENGINEER to further compensation at rates to be
agreed upon by OWNER and ENGINEER.
7.2 The obligation to provide further services
under this Agreement may be terminated by either
party upon thirty days' written notice in the event of
substantial failure by the other party to perform in
accordance with the terms thereof through no fault
of the terminating party. In the event of any
termination, ENGINEER will be paid for all
services rendered and Reimbursable Expenses
incurred to the date of termination and, in addition,
all Reimbursable Expenses directly attributable to
termination.
7.3.1. OWNER and ENGINEER each is hereby
bound and the partners, successors, executors,
administrators and legal representatives of OWNER
and ENGINEER (and to the extent permitted by
paragraph 7.3.2 the assigns of OWNER and
ENGINEER) are hereby bound to the other party to
this Agreement and to the partners, successors,
executors, administrators and legal representatives
HES/ch/P16/Sebast.AtA -3-
(and said assigns) of each party, in respect of all
covenants, agreements and obligations of the
Agreement.
7.3.2. Neither OWNER nor ENGINEER shall
assign, sublet or transfer any rights under or interest
in (including, but without limitation, moneys that
may become due or moneys that are due) this
Agreement without the written consent of the other,
except to the extent that any assignment, subletting
or transfer is mandated by law or the effect of this
limitation may be restricted by law. Unless
specifically stated to the contrary in any written
consent to an assignment, no assignment will release
or discharge the assignor from any duty or
responsibility under this Agreement. Nothing
contained in this paragraph shall prevent
ENGINEER from employing such independent
professional associated and consultants as
ENGINEER may deem appropriate to assist in the
performance of services hereunder.
7.4 Nothing under the Agreement shall be
construed to give any rights or benefits in the
Agreement to anyone other than OWNER and
ENGINEER, and all duties and responsibilities
undertaken pursuant to this Agreement will be for
the sole and exclusive benefit of OWNER and
ENGINEER and not for the benefit of any other
party.
"EXHIBIT A"
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
HOURLY
EMPLOYEE CLASSIFICATION RATE
G. C. Hartman
Principal, P. E.
$108.00
o['. ,,8'>a w�iiee, ,V. �' ,�r`M i�
a�:"[.` `:�;`f.°,.d�,[E:,d�, ?t:'.: `E`�e`r��.u8�iC
E
H. E. Schmidt
Principal, Project Manager, P.E.
5108.00
, z
0i�mR4.tt .3�0 J<'�i["oS.tiS'iW'6YiJ.f`�• EY'k
[A:O.ryvl:n.,?'i'I. :o•Yx
mIX:MiiNAwL[i.[6.[::�Ja::'fiTb�[MP[M0:[0YI. `[N'i.SJ tO1S.'.LF:M/.[NYG.
S}:: x:i
C ..
J. E. Christopher
Principal, Project Manager, P.E.
$108.00
..n*7N cw
�"..'.Ea,. .[azo•
9
C. W. Drake
Principal, Project Manager, P.G.
$92.33
M. A. Rynning
Principal, Projcct Manager, P.E.
$92.83
IA. 1. Lul_e
Principal, Project Manager, P.L.S.
59283 _...
R.J. On
Pin=_nacl Manancr, CPA, 0:113,4
$85.67
J.W. Vogt
Engineer VIII, P.E.
$70.09
W.D. Musser
Engineer VIII, P.E.
s70.09
0
T.A. Hochuli
Engineer VIII, P.E.
570.09
S. C. Quinlan
Engineer VI, P.E
$61.67
W. B. Lafrenz
Hydrogeologist VI, P.G.
$61.02
M. Alawi
Engineer VII, P.E.
$58.40
G.J. Revoir
Engineer V, P.E.
$54.68
A. T. Woodcock
Engineer V, [D.E.
$53.33
x.............
D. P. Dufresne
Hydrogeologist V, P.G.
$53.22
R. K. Cashe
Engineer V, P.E.
$51.30
Mg`
[
T. J. Sievers
Hydrogeologist IV
Y51.27
J. J. Burgiel
Senior Rate Analyst
$49.98
" ua wo>
C. L. Harrouff
Administrative Assistant
$49.95
R. C. Copeland
Senior Rate Analyst, MBA
$48.68
J. D. Fox
Engineer IV
$47.12
at- excel/H rlyrate/2-7 ExhA.Sch
Updated 1/4/94
"EXHIBIT A"
HARTNYANAND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/UB)
EFFECTIVE 7/1/93
xoonLv
EMPLOYEE CLASSIFICATION
nArc
A T Gawad Engineer |V
$4688
$34.70
T.E. Layton Engineer IV
$46.74
K. R. Liebknecht Survey Crew Chief/Survey Technician 11
$33.48
K. Wulff Engineering Design 111
$45.23
S.M. Fensterer Survey Crew Chief/Survey Technician 11
$32.81
A.K. Gay Engineer IV
$44.90
J.A. Manning Engineer 11
G.R. Crawford Engineer IV, P.L.S.
$42.53
C.E. Canada Engineering Technician 111
$40.50
F.A. Brinson Engineer 111 $38.07
S. G. Neumeyer Engineering Technician 111 $38.07
01
R. H. Nelson Engineering Technician BI $35.91
M. J. Hudkins Engineer 111 $35.69
W. Wasson Hydrogeologist 11 $35.69
11
C. M. Gaylord Senior Word Processor $35.64
T. A. Calzaretta Engineering Technician 111 $35.10
L.W. Mitchell Engineer 11 $35.10
ExhA.suh
D. Jiskoot Engineering Technician 111
$34.70
K. R. Liebknecht Survey Crew Chief/Survey Technician 11
$33.48
S.M. Fensterer Survey Crew Chief/Survey Technician 11
$32.81
J.A. Manning Engineer 11
$32.40
J. Warner Engineering Technician 11
$32.40
J.A. Epaves Engineering Technician 11
$32.40
E. Jenkins Survey Technician 11
$32.40
ExhA.suh
EMPLOYEE
J.A. Baker
3:%:wot` s„ykfi
A. R. Terrero
L. M. Looney
IME M, 1
F. Gidus
C. C. Tomlinson
P.N. Williamson
C.A. Lauretta
H. A. Cox
P.D. Teeters
v r a, q
C.W. Hardin
1�S
C.W. Sacher
Rg. O. '0 H
S.D. Clatche
D. Trussell
L.E. Bennett
M. Taylor
S. Simon
S. C. Cobert
T.A.mEggertc
E.
et-excel/Hdyrate/2-7 EAA.Sch
Updated 1/4/94
"EXHIBIT A”
HARTMAN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE ($/HR)
EFFECTIVE 7/1/93
CLASSIFICATION
Senior Word Processor
Word Processor
Word Processor
Assistant Rate Anal,
hx tn�.Qi�F:et::`:`.,e
Survey Technician II
Word Processor
......................................
Engineer II
Word Processor
Technician II
Word Processor
111N1 LEW41
Survey Technician I
Word Processor
pgn '7A
Survey Technician I
Secretarial
Support
HOURLY
RATE
$31.32
$29.97
$29.16
$27.81
$27.68
$27.14
$27.00
$27.00
$24.30
k
$23.63
R
�,d>
$21.60
$20.52
M
$20.25
$19.44
ME
$18.90
9
$17.69
P
$17.55