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Home My WebLink About04-24-2017 PR AgendaCITY OF SEBASTLAN Q 06 - HOME OF PELICAN ISLAND 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN RECREATION ADVISORY COMMITTEE Monday, April 24, 2017 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: Regular Meeting March 27, 2017 6) UNFINISHED BUSINESS: Item A: Friendship Park Special Needs Playground Status Proposed Playground Specs Item B: Pickle Ball Status Site Plan and Cost Estimate Item C: Recreational Impact Fees Latest Rec. Impact Fees Report 7) NEW BUSINESS: Item A: Playground Inspections CPSI Quotes 8) PUBLIC INPUT 9) STAFF MATTERS 10) BOARD OR COMMITTEE MEMBER MATTERS 11) ITEMS FOR THE NEXT AGENDA AND DATE 12) ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY's ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING MARCH 27, 2017 1. Call to Order— Chairman Sims called the meeting to order at 6:00 pm. 2. Pledge of Allegiance was recited by all. 3. Roll Call Present Mr. Matthew Sims Ms. Rosemary Flescher Ms. JoAnn Webster Ms. JoAnne White Not Present Mr. Greg Paschall — Excused Ms. Corrine Gilroy (A) Also Present Mr. Joe Griffin, City Manager Mr. Frank Watanabe, City Engineer Ms. Margarita Hernandez, Parks Administrator Ms. Susan Mann, Recording Consultant 4. Agenda Modifications — None 5. Approval of Minutes — Regular Meeting February 27, 2017 A motion to approve the February 27, 2017 minutes as presented was made by Ms. Flescher, seconded by Ms. White and passed unanimously by voice vote. 6. Unfinished Business Item A: Citywide Parks and Recreation Master Plan Status Minutes from March 8t" City Council Meeting Ms. Hernandez reported that the modified Tindale Oliver proposal was presented to the City Council at their March 8t" meeting and was rejected by a 5/0 vote. Item B: Friendship Park Special Needs Playground Status Ms. Hernandez stated that she has been in contact with the Physical Therapist for Indian River County and they are working together to prepare a list of appropriate equipment for the park which will be provided to the Committee at their April meeting. Item C: Pickle Ball Status Mr. Joe Schulke, P.E., Schulke, Bittle & Stoddard LLC Parks & Recreation Advisory Committee Page 2 of 4 Minutes of Regular Meeting of March 27, 2017 Mr. Schulke, Schulke, Bittle & Stoddard, stated that after the previous Committee Meeting and working with City staff he prepared the conceptual drawings and cost estimate which are being presented this evening. He explained that the plans are for 4 courts initially, with the provision for 4 additional courts for future expansion. He provided a detailed explanation of the plans as related to positioning of the courts, material to be used, fencing, curbing, lighting, parking, roadways, etc. He stated that the site could be prepared for the 8 courts, but only 4 could be completed at this time if so desired. He stated that, as a cost saving measure, the design had been done to avoid disturbing existing lighting and drainage. He explained the parking and roadway arrangement and stated that had been accomplished using land currently owned by the City. He provided details on the drainage and retention ponds on the site and explained that there would be some additional drainage work required if the City decides on the 8 court design. He stated that the cost for 4 basic courts would be $368,862.78; 8 basic courts would be $527,872.84. He explained that if the upgrade options were included the cost of 4 courts would be $482,746.88; 8 courts would be $687,873.34. He then reviewed and explained each item of the cost breakdown. Following discussion it was agreed that keeping the cost down is very important. Mr. Griffin suggested that he, staff and Mr. Schulke review the plans to determine what features are necessary for development now; what features would be more cost effective to do now rather than later; and possibly areas where the plans could be adjusted to reduce cost. That information would be brought back to the Committee at their next meeting for review and approval; based on the Committee's decision it would then go to City Council. Ms. Webster pointed out that the cost would be paid from the recreation impact fees from each zone. She requested that an updated report on the impact fees be provided at the next meeting. Following discussion regarding the cost, usage and funds available from recreation impact fees the consensus was to proceed with 4 courts. A motion to direct staff to proceed with the plans to construct 4 pickle ball courts (with permitting for 8) was made by Ms. Webster, seconded by Ms. White and passed unanimously by voice vote. Item D: Pete Harris Plaque Status Ms. Hernandez reported that she had placed the order for the plaque and it should be received sometime this week. Item E: Restrooms at Barber Street Sports Complex Mr. Watanabe distributed a diagram of the proposed facility to the Committee. He stated that it will be 30' x 30' and will be similar to the facility at the skate park. He explained that the septic requirements will be the same as the existing facilities. He stated that the plumbing will be contained within a chase between the men's and women's bathrooms. This design makes maintenance easier and provides storage. He estimated that the cost would be approximately $130,000 for the entire project. He explained the reason for replacing the existing facility is because of its age and the fact that it was built prior to ADA requirements. The new facility will meet all ADA and Code requirements. He stated that the location was selected because it is Parks & Recreation Advisory Committee Page 3 of 4 Minutes of Regular Meeting of March 27, 2017 close to the existing electric and sewer which keeps the cost down and the location is convenient to the fields. He estimated that the project would be completed by the end of the summer. 7. New Business Item A: Comprehensive Plan Parks and Recreation Element — Treasure Coast Regional Planning Council 1. TCRPC Letter, 2. Continuing Services Agreement, 3. Project Task Order #1 Mr. Griffin stated he had met with the TCRP Council and as reflected in Project Task Order #1, a review of the Parks and Recreation Element of the Comprehensive Plan will be conducted; a GIS inventory map will be created; a determination of current level of service and potential deficiencies; the impact of area growth will be considered; a 5 year capital improvement plan will be created with input from City staff, Parks Board and City Council. This service will be provided for the amount of $19,600. The consensus of the Committee was that this procedure would be very helpful to the City in years to come. 8. Public Input — None 9. Staff Matters Mr. Griffin praised Ms. Hernandez and Mr. Watanabe for their efforts on behalf of the Parks and Recreation Department. He stated that Mr. Watanabe was instrumental in moving the Restroom at the Barber Street Sports Complex forward so quickly. Ms. Hernandez stated the Easter Egg Hunt is scheduled for Saturday, April 15th. She invited the members to come to the event and to help if they would like to do so. She stated that she will email the information to the members. 10. Board or Committee Member Matters Ms. Webster thanked staff for their work on the park plans and all they do to make the Committee's job easier. Ms. White thanked Ms. Hernandez for her prompt response to her calls and questions. Mr. Sims voiced his appreciation for the staffs support too. 11. Items for Next Agenda and Date — The next meeting date is April 24, 2017 12. Adjourn Chairman Sims called for any further business, hearing none he adjourned the meeting at 7:10 pm. By: Matthew Sims, Chairman Parks and Recreation Committee Parks & Recreation Advisory Committee Minutes of Regular Meeting of March 27, 2017 s/m Page 4 of 4 Parks & Recreation Advisory Committee Meeting of April 24, 2017 Unfinished Business: Agenda Item A All Inclusive Playground Specs for Bid Process The City of Sebastian is currently looking to procure an all-inclusive playground that will not only grant access to, but also motivate and actually challenge children with disabilities. While some playgrounds are categorized as being accessible because they offer an "access point" to children of all capabilities, they are mainly designed for and utilized by children who do not have physical disabilities. Because of this, the City of Sebastian wants to install an all-inclusive playground at Friendship Park, principally geared toward children who have physical and/or mental disabilities. • Anticipated budget is $30,000.00 • Minimum use zone of 40' X 30' and Maximum use zone of 50'X 75' • Age Group: 2-12 • Playground design and structure must comply with all current federal, including, but not limited to ADA and ADAAG guidelines, as well as CPSC, ASTM and IPEMA guidelines. • Playground materials and finishes must be selected with child safety in mind, must be highly durable and must be warranted for a minimum of 15 years. • Provide Manufacturer's Warranty in writing • Provide a minimum of 3 wheelchair -accessible ramps that lead to upper decks, with rails • Provide a minimum of 4 wheelchair -accessible, sensory -stimulating activity panels • Provide a minimum of 2 activity panels • Provide a minimum of 1 Climber, designed for ages 5 to 12 • Provide a minimum of 1 slide designed for ages 2 to 5 • Provide a minimum of 2 Shade Canopies • Provide a minimum of 1 Transfer Station • Provide a minimum of 3 Balcony Decks • Provide Manufacturer Operations Manuals • Post construction, provide inspection of the playground by a Certified Playground Safety Inspector, with proper documentation forwarded to the City of Sebastian. Parks & Recreation Advisory Committee Meeting of April 24, 2017 Unfinished Business: Agenda Item B Schulke, Bittle & Stoddard, LLC Engineer's Site Construction Cost Estimate For: Friendship Park - 4 Pickelball Courts 4/19/2017 ITEM UNIT QTY. Water Service / Fountain UNIT PRICE 1 1 $ - 3,000.00 1 $ 3,000.00 TOTAL PAVING / GRADING / EARTHWORK 1 $ 1,000.00 $ 1,000.00 18" ADS N-12 LF Mobilization LS 1 $ 5,000.00 $ 5,000.00 Clear/ Grub LS 1 $ 6,125.00 $ 6,125.00 Embankment CY 2,737 $ 7.50 $ 20,527.50 Export CY 1,287 $ 4.50 $ 5,791.50 Final Grading SY 8,811 $ 0.25 $ 2,202.75 Site Erosion Protection LS 1 $ 4,100.00 $ 4,100.00 8" Stabilization forparking) SY 1,502 1 $ 4.50 $ 6,759.00 6" Coguina Rock forparking) SY 1,316 $ 13.00 $ 17,108.00 1-1/2"Asphalt Pavin forparking) SY 1,316 $ 9.25 $ 12,173.00 5' Wide Sidewalk SF 2,870 $ 4.00 $ 11,480.00 6' Wide Sidewalk SF 897 $ 4.00 $ 3,588.00 Handicap Signing EA 2 $ 200.00 $ 400.00 Handicap Striping EA 2 $ 500.00 1 $ 1,000.00 12" Solid White EA 30 $ 3.00 $ 90.00 6" Solid White LF 427 $ 1.50 $ 640.50 Traffic Signs (Stop, One Way, etc. EA 2 $ 200.00 $ 400.00 Relocate Existing Sin EA 1 $ 200.00 $ 200.00 Sod Embankment SY 2,082 $ 2.70 $ 5,621.40 Seed Pond Bottom/Future 4 -Courts SY 2,841 $ 0.50 $ 1,420.50 Testing - Geotech LS 1 $ 3,500.00 $ 3,500.00 Subtotal $ 108,127.15 WATER SYSTEM Water Service / Fountain I EA 1 1 $ - 3,000.00 1 $ 3,000.00 Subtotal 1 $ 3,000.00 STORM DRAINAGE 'Courts (2 Dual = 4) Raise existing inlet EA 1 $ 1,000.00 $ 1,000.00 18" ADS N-12 LF 44 $ 38.00 $ 1,672.00 Mitered End Section EA 2 $ 500.00 $ 1,000.00 Modify MES/Pipe End EA 1 $ 1,200.00 $ 1,200.00 Subtotal $ 4,872.00 PICKELBALL COURTS 'Courts (2 Dual = 4) LS 1 $ 98,300.00 $ 98,300.00 Windscreens LS 1 $ 3,300.00 $ 3,300.00 Equipment LS 1 $ 1,030.00 $ 1,030.00 3'-6" Fence (Optional) LF 100 $ 12.00 $ 1,200.00 LF 350 Subtotal $ 103,830.00 'Courts includes: coquina base, asphalt base, perimeter concrete curbing, court coatings, playing surfaces, line markings & 8' perimeter fence. OTHER/MISCELLANEOUS Pavilion (15'x 15$50/sf LS 1 $ 11,250.00 $ 11,250.00 Landscaping LS 1 $ 10,000.00 $ 10,000.00 Irrigation LS 1 $ 10,000.00 $ 10,000.00 6' Fence at Baseball Field (Optional) LF 350 $ 26.00 $ 9,100.00 Subtotal $ 40,350.00 ELECTRICAL TOTAL Paving / Grading / Earthwork $ 108,127.15 Water System $ Option 2 - IES Spec Lighting LS 1 $ 48,840.60 $ 48,840.60 Panels / Relays LS 1 $ 5,135.00 $ 5,135.00 Parking Lot Lighting LS 1 $ 15,061.00 $ 15,061.00 Pavilion Fixtures LS 1 $ 3,792.00 $ 3,792.00 Pavilion & Court Receptacles LS 1 $ 7,078.40 $ 7,078.40 Pavilion Water Cooler Receptacles LS 1 $ 805.00 $ 805.00 Subtotal $ 80,712.00 Contingency 10% 1 $ 39,589.12 Grand Total 1 $ 435,480.27 TOTAL Paving / Grading / Earthwork $ 108,127.15 Water System $ 3,000.00 Storm Drainage $ 4,872.00 Pickelball Courts $ 103,830.00 Professional $ 55,000.00 Electrical $ 40,350.00 Other/ Miscellaneous $ 80,712.00 TOTAL $ 395,891.15 Contingency 10% 1 $ 39,589.12 Grand Total 1 $ 435,480.27 Parks & Recreation Advisory Committee Meeting of April 24, 2017 Unfinished Business: Agenda Item C RECREATION IMPACT FEE FUNDS ALLOCATION BETWEEN ZONES FISCAL YEARS 2018-2023 FY 15.16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Totals PROJECTS: 235 Friendship Park Pickleball, Paving, Drainage - $350,000 Zone A 131,250 Zone B 87,500 Zone C - Zone D 131,250 48,750 350,000 Parks & Recreation Comprehensive Plan 130,000 Zone A 7,350 Zone 8 4,900 Zone C Zone D 7,350 19,600 Football Field Restrooms Zone A 235 48,750 Zone B 235 32,500 Zone C 235 _ Zone D 235 48,750 940 130,000 Barber Street Equipment Building $100,000 Zone A 3,317 Zone B 6,634 Zone C - Zone D 6,634 16,584 Community Center (Paving/Drainage/Lighting) Zone A 235 12,555 Zone B 235 12,555 Zone C 235 12,555 Zone D 235 12,555 940 50,220 Barber Street Netting for Sharks Zone A Zone B Zone C Zone D CavCorp Parking Lot Landscaping Zone A Zone B Zone C Zone D 3,719 3,719 3,719 3,719 14,875 5,809 18,750 3,873 12,500 5,809 18,750 15,491 50,000 131,250 87,500 131,250 350,000 7,350 4,900 7,350 19,600 48,750 32,500 48,750 130,000 3,317 6,634 6,634 16,584 12,790 12,790 12,790 12,790 51,160 3,719 3,719 3,719 3,719 14,875 24,559 16,373 24,559 65,491 Totals 32,399 565,311 50,000 - - - - - 647,710 RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20.21 FY 21-22 FY 22.23 Totals Recreation Impact Fees $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 1,310,400 Investment Income 4,353 5,181 3,100 3,714 4,593 5,477 6,366 7,259 40,043 PROJECTED REVENUE 7 168,153 $ 168,981 $ 166,900 $ 167,514 $ 168,393 $ 169,277 $ 170,166 $ 171,059 $ 1,350,443 Equipment Building 16,584 Community Center(Paving/Drainage/Lighting) 940 50,220 Rebuild Skate Park Ramps Barber Street Netting 14,875 TOTAL FY 15 TOTAL FY 16 $ 32,399 Friendship Park Improvements (Pickle Ball) 350,000 Parks & Recreation Comprehensive Plan 19,600 Football Field Restrooms 130,000 Cav,Corp Parking Lot Landscaping 15,491 50,000 TOTAL FY 17 $ 565,311 TOTAL FY 18 $ 50,000 - TOTAL FY 19 $ _ TOTAL FY 20 $ _ TOTAL FY 21 $ _ - BEGINNING FUND BALANCE $ 769,138 $ 904,892 $ 508,562 $ 625,462 $ 792,975 $ 961,368 $ 1,130,645 $ 1,300,811 $ 769,138 TOTAL REVENUES 168,153 168,981 166,900 167,514 168,393 169,277 170,166 171,059 1,350,443 TOTAL EXPENDITURES 32,399 565,311 50,000 0 0 0 0 0 647,710 ENDING FUND BALANCE $ 904,892 $ 508,562 $ 625,462 $ 792,975 $ 961,368 $ 1,130,645 $ 1,300,811 $ 1,471,871 $ 1,471,871 FY 15-16 FY 16-17 FY 17-18 FY 18.19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Totals BEGINNING FUND BALANCE: Zone $ 305,003 $ 375,034 $ 247,042 $ 305,374 $ 382,763 $ 460,556 $ 538,755 $ 617,364 $ 305,003 Zone B 117,095 135,946 24,172 40,595 69,612 98,791 128,129 157,626 117,095 Zone 38,818 47,733 48,100 61,041 74,052 87,130 100,275 113,488 38,818 Zone D 308,223 346,180 189,247 218,451 286,548 314,892 363,486 412,332 308,223 All Zones $ 768,138 $ 904,892 $ 508,562 $ 625,462 $ 792,975 $ 961,368 $ 1,130,645 $ 1,300,811 $ 769,138 Recreation Impact Fees Zone $ 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 $ 604,605 Zone B 28,776 28,776 28,776 28,776 28,776 28,776 28,776 28,776 230,205 Zone C 12,649 12,649 12,649 12,649 12,649 12,649 12,649 12,649 101,189 Zone 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 374,400 All Zones $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 1,310,400 Investment Income Zone $ 1,726 $ 2,147 $ 1,506 $ 1,813 $ 2,217 $ 2,624 $ 3,033 $ 3,445 $ 18,512 Zone B 663 778 147 241 403 563 721 880 4,396 Zone 220 273 293 362 429 496 565 633 3,272 Zone D 1,744 1,982 1,154 1,297 1,544 1,794 2,047 2,301 13,862 All Zones $ 4,353 $ 5,181 $ 3,100 $ 3,714 $ 4;593 $ 5,477 6,366 $ 7,259 $ 40,043 Transfers: Zone $ 7,271 $ 205,714 $ 18,750 $ - $ - $ - $ - $ - $ 231,735 Zone B 10,587 141,328 12,500 - - - - - 164,415 Zone 3,954 12,555 - - - - - - 16,509 Zone D 10,567 205,714 18,750 235 051 All Zones $ 32,399 $ 565,311 $ 50,000 $ - $ - $ - $ - $ - $ 647,710 Ending Balances: Zone $ 375,034 $ 247,042 $ 305,374 $ 382,763 $ 460,556 $ 538,755 $ 617,364 $ 696,385 $ 696,385 Zone B 135,946 24,172 40,595 69,612 98,791 128,129 157,626 187,282 187,282 Zone 47,733 48,100 61,041 74,052 87,130 100,275 113,488 126,770 126,770 Zone D 346,180 189,247 218,451 286,548 314,892 383,486 412,332 461,433 461,433 All Zones $ 904,892 $ 508,562 $ 625,462 $ 792,97 $ 961,368 $ 1,130,645 $ 1,300,811 $ 1,471,871 $ 1,471,871 City of Sebastian Recreation Impact Fee Fund Balance Less Allocated Amounts: Community Center Paving Friendship Park Improvements BSSC Football Field Restrooms Update P & R Comprehensive Plan CavCorp Parking Unallocated Balance Additional Possible Allocations: Friendship Park Improvements(addltlonal funds needed) n`llyp"DIVA $ 946,720.88 $ (50,220.00) $ (244,570.75) $ (130,000.00) $ (19,600.00) $ (15,491.00) $ (459,881.75) $ 486,839.13 $ (100,000.00) Parks & Recreation Advisory Committee Meeting of April 24, 2017 New Business: Agenda Item A CITY OF SEBASTIAN PURCHASING WRITTEN PRICE VENDOR #1 VENDOR #2 VENDOR #3 Vendor Business Safety Play Playground Guardian Playtime Name: Vendor Scott Burton, CPSI Eddie LaRocque, CPSI Marie Flounders, CPSI Contact Person: 10460 Roosevelt Blvd #295 PO Box 240981 3956 Town Center Blvd Address: St. Petersburg, FL 33716 Charlotte, NC 28224 Orlando, FL 32837 Phone 888.878.0244 877.984.0418 407.929.1419 Number 727.522.0061 704.940.2860 407.929.1419 ate&Time: 3/18/17 3/21/14 & 4/11/2017 (revised quote) 3/25/17 Delivery Date: Approx. 30 Days from date of 14-21 Days from date of Agreement. Agreement. Item Description & Comments Price Comments Price Comments Price Comments $16,500 STM #F1487-11 & F1292 (drop tests for $13300 CPSI playground safety inspection, ASTM $7 000 A detailed, item by item inspection /Audit $500.00 HIC and Gmax values only) playground F1292 Surface Test Ane test at each site. Test per playground plus mileage from Orlando. Will safety Standards and the CPSC playground will be performed using Triax 2010 testing unit, provide a detailed Audit report and Audit summary, safety Guidelines #325 (201_Q version) only. to specs. ADA Compliance - plus recommendations for repair or maintenance. STM #F2049-11(playground fencing ADA audit will be completed in Park The audit gives a more comprehensive report on Standard), Federal ADAAG (ADA) Protector Software system. The ADA, many items, including ADA accessibility, (playground wheelchair accessibility rules, Inventory, Inspection will cover all playground environment, protective surfacing, use zones, and limited to equipment inside the Use equipment at each park, the surface test is for equipment. Zones only). one test only (highest designated fall height at They do NOT do a drop test. ark). Independent Consultant *Independent Consultant Independent Consultant *14 Sites *14 Sites 14 Sites *Free labels for each PG that City needs to * 1 year use of Park Protector software system- comply with. Valuable asset mgmt. tool for inventory, *Liability Policy maintenance and reporting system included. - *General Liability as well as Errors & All inspections will be stored and accessed from Omissions Coverage. Park Protector, an online, cloud based system. Billed annually. *General Liability as well as Errors & missions Coverage. SIGNATURE: SIGNATURE: COUNCIL APPROVAL REQUIRED FOR ITEMS OVER $15,000 DEPARTMENT HEAD PROCUREMENT MANAGER DATE: DATE: To - CITY OF SEBASTIAN, FL PROPOSAL "ALL IT TAKES IS ONE ACCIDENT" We are making a proposal to you for PLAYGROUND SAFETY SERVICES which involves taking many steps and measures. Even if you already have a program in place, or components of it in place, we must stress to you the importance of an outside evaluation to see how to improve upon it, correct it, or get it started if not in effect at the present time. Please note, SAFETY PLAY, INC. does not sell or repair playground or recreational equipment so that our work performed for you remains free from conflict of interest! However, we do draw upon past manufacturing experience to offer you the best modification recommendations! Although there will always be a certain level of risk involved, there is a legal duty for you to provide a safe playground/recreational area for the users. Our goal is to provide you with a customized safety program to fit your particular needs for your different sites. PLAYGROUND SAFETY AUDITS (more detailed than "INSPECTIONS") Audits should be performed on each piece of equipment ONLY ONCE, unless modified or damaged, or if the rules change. Then you can proceed to keep it safe by periodic inspections yourselves To date, Scott Burton is one of the only insured auditors available. AUDITS are extremely detailed reports which discover existing hazards not found in typical inspections. Hazards are listed in a priority manner. Sometimes it is discovered that the manufacturer, designer or installer is at fault, and we will try to work with you to get them to correct these. This alone usually pays for our services. Your staff, even if Certified Inspectors, may detect only so much for a number of reasons. The Standards and Guidelines can be difficult to interpret correctly, and they are contradictory at times. Your inspectors may not be experienced enough with the various proper hazard identification techniques. Typically, inspectors do not have the 13 -piece TOOL KIT to perform a complete inspection. They may not have the experience that it takes to be able to properly design a specific modification that will pass the tests. Having a third party audit helps eliminate "biased self -inspection" accusations in court. INSPECTIONS are reviews that are performed more frequently than audits, sometimes by your own trained personnel on a frequency level that depends upon the type of equipment and surfacing, its age and wear, and its level of use. Most entities are used to performing these inspections yet are missing the most life-threatening hazards found only in a thorough audit! Remember, Safety Play complies with ANSI Z34.1 Standard for third party audits! -1- AUDIT INCLUDES; INVENTORY OF ALL EQUIPMENT You will receive an aerial view of the equipment on each site, with pictures of each piece of equipment identified by number for inventory, audit referrals, and identification purposes. You will receive a report on each site listing all of the hazards on all of the equipment, layout, and surfacing. Hazards are rated in priority. This will establish what needs attention first, what you can plan and budget for later, or which equipment should be discarded (as a last resort). Past experiences will be utilized to suggest exactly how to modify the hazards the least expensive way so that they will pass. Some "do-it-yourself' modifications can fix one hazard and create others! We can guarantee to provide you with recommendations that will comply when we are finished! Sometimes it is discovered that the manufacturer, designer or installer is at fault, and we will work with you to get them to correct the problems. This alone usually pays for our services! Based on the package you select, we will check if your equipment and site pass the above current laws, ADA (wheelchair accessibility rules, applicable even if you DO NOT have anyone in wheelchairs! Limited to equipment inside the Use Zones only), CPSC Guidelines, ASTM Standards for playgrounds AND fencing, signs & labels, including some of the future rules that we know are coming (Scott Burton is on the committees that write them). This is how you will benefit by his being on the committees that create the rules, some of which become law. FEATURE; ADA, ASTM & CPSC section numbers are referenced throughout the audit (after the description of the violation) so that you can see exactly where the violation is. This helps tremendously when seeking clarification for yourself or for a vendor! CERTIFICATE OF COMPLIANCE You will receive a Certificate of Compliance once the site has passed, and can use this as a promotional item if you wish. Use it to lower your insurance rates, since the insurance companies' exposure is now removed. COSTS QUOTE) BETTER THAN A "FLAT RATE" QUOTE; Basically, the regular hourly rate is $150.00. However, the "not to exceed" cost of the audit, is as follows; The "not to exceed" cost of the audit is as follows in the "PICK YOUR PACKAGE" program` (the audit fee is $150/hour canned by the "not to exceed" prices below); PACKAGE #11 not to exceed $14,500.00 for auditing according to the ASTM #171487-11 & F1292 (drop tests for HIC and Gmax values only) playground safety Standards and the CPSC playground safety Guidelines #325 (2010 version) only. PACKAGE #2) not to exceed $15,500.00 for auditing according to the rules stated in PACKAGE #1, plus auditing for compliance to ASTM #F2049-11 (playground fencing Standard). PACKAGE #3) not to exceed $16,500.00 for auditing according to the rules stated in PACKAGE #2, plus auditing for compliance to Federal ADAAG (ADA) (playground wheelchair accessibility rules, limited to equipment inside the Use Zones only). *It is highly recommended that you chose PACKAGE #3 for safety & liability purposes By choosing other Packages you agree to release Safety Play, Inc. and its agents of liability for not auditing to those other rules. All quotes include all travel costs and time. If the travel expenses can be combined with another job then the end cost will be less since costs and time will be shared with another client. -2- CHILDREN UNDER 2 YEARS OF AGE NOR THE "SPLASH PAD" PARK. That requires different Standards and tools, and CPSI's are not trained for doing that age group or type! Ouote is based on 12 sites to audit. The cost of the audit depends upon the amount of equipment, severity of the hazards found, and recommendations to report. The research, review, report, and recommendations are included in the above "not to exceed" price, which is for initial audits. By accepting this proposal, you allow me to NOT provide a detailed report on equipment that ultimately needs to be removed (as opposed to you paying me to come up with modification solutions on that particular item that will be removed anyway, i.e., rotted/corroded equipment, something will cost more to fix than to replace, etc.). Please advise if you intend otherwise. *EXAMPLE; if it takes me only 2 hours total, then your cost will be $300.00, plus any travel expenses, BUT YOUR GRAND TOTAL WILL NEVER BE MORE THAN THE "NOT TO EXCEED" ABOVE. RE -AUDITS (if required for the equipment that has had the initial audit performed already) are much less expensive. AUDITS MAY LOWER YOUR INSURANCE PREMIUM COSTS! ASK YOUR AGENT! EXPERT WITNESS SERVICE If you find that you have a lawsuit against you, Scott Burton will assist you to help reduce your liability and damages! Please refer to the brochure and ask for his Curriculum Vitae (Expert Witness Resume) for the important benefits of hiring an Expert Witness! Scott has had hundreds of cases as an Expert Witness! That expertise reflects on the audits. PLEASE REFER SCOTT BURTON TO YOUR STAFF ATTORNEYS SO THAT HE IS ON FILE COSTS; Please refer to the Curriculum Vitae (resume) for Scott Burton. Please review this proposal carefully and sign the enclosed Agreement (if applicable) so that we may get started on a PLAYGROUND SAFETY PROGRAM to keep children from becoming injured! We appreciate your concern! Sincerely, c SAFETY PLAY, INC., By; SCOTT BURTON, President Toll free; 1-888-878-0244 Florida; 10460 Roosevelt Blvd., #295, St. Petersburg, FL 33716 California; 7095 Hollywood Blvd., #1308, Los Angeles, CA 90028 www.safetwlay.net safetyplayamindsprin .com -3- Box 2 Charlotte, NC NC 28224 800.438.2780 vtavcnouno FAX 704.525.7356 GUARDIAN City of Sebastian - Inspections Quote and Software City of Sebastian Attn: Margarita Hernandez 1225 Main Street Sebastian, FL 32958 Phone: 772-228-7054 Fax: 772-388-8248 mbemandez@cityofsebastian.org cityofsebastian.org QUOTE #58805 04/11/2017 Ship To Zip: 32958 Quantity Part 4 Description r 14 LW FRQY Playground Guardian - Low Frequency $400.00 $5,600.00 INSPTN inspection performed by a CPSI with Park Protector Inspection Software, and report of findings. This includes inputting each site play equipment inventory into software system for asset management and inventory purposes. - 14 locations to be performed at same time. 14 ADA Audit Playground Guardian - ADA Compliance $50.00 $700.00 Playground Audit - ADA audit will be completed in Park Protector Software system. 14 SURF Playground Guardian - ASTM F 1292 Surface $500.00 $7,000.00 Test - One test at each site. Test will be performed using Triax 2010 testing unit, to specs. 1 INSPTN Playground Guardian - Access to Park SFTWR Protector Inspection Software as long as Playground Guardian is performing inspections for the city. - No Charge SubTotal: $13,300.00 Total Amount: $13,300.00 Prices are limn for 30 days. Acceptance of this quote indicates your agreement to Playground Guardian's terms which is net 30 days after determined start date. A signed P.O. made out to Playground Guardian or this signed quotation is required for all orders. Please call (800 438-2780 if you have any questions, fax (704)525-7356. Pagel of 2 City of Sebastian - Inspections Quote and Software QUOTE #58805 04/11/2017 By signing this quotation the customer is accepting the attached terns and conditions. Our inspection is intended solely to evaluate the current condition of the playground. This report addresses the condition of playground equipment as of the date and time of the inspection only and does not address any changes in, damage, additions or alterations to, or removal of any of the equipment after the date and time of the inspection. We recommend that an inspection be conducted by a qualified playground equipment inspector at least once per year and also (a) whenever equipment is damaged, added, removed or altered, (b) when the equipment will be used by children in age groups other than those considered in prior inspections, (c) whenever the equipment is subject to damage, abuse or unusual wear and tear, and (d) as circumstances otherwise warrant. Our inspection is not invasive or technically exhaustive, and our inspectors did not attempt to access inaccessible areas or open or unlock any playground equipment in connection with the inspection. Latent, concealed and hidden defects and deficiencies are specifically excluded from the inspection. Abnormal or unusual circumstances may warrant or require further or additional safety procedures and considerations. Playground Guardian has no liability, and assumes no liability, in connection with any services, general items or materials provided, or any safety suggestions made, by Playground Guardian. Our inspection may not disclose or report every possible safety procedure that could be recommended or made with respect to the playground equipment. Playground Guardian makes no representations or warranties as to merchantability, fitness for any particular purpose or infringement. Further, Playground Guardian makes no representations or warranties that any of the items inspected are designed or constructed in a good or workmanlike manner or will continue to perform in the future as they are performing at the time of our inspection. The terms and conditions attached to or on the reverse of this Contract are a part of and incorporated by reference into this contract. Acceptance of quotation: Accepted By (printed): Title: Telephone: Purchase Amount: $13,300.00 SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Date: P.O. No: Fax: Salesman Signature Customer Signature ORDER INFORMATION: Bill to: Contact: Address: Address: City, State, Zip: Tel: Fax: Ship to: Contact: Address: Address: _ City, State, Zip: Tel: Page 2 of 2 Fax: Margarita Hernandez Subject: Request for Quote From: makrida14 rmailto:makrida14Cagnnail.com] Sent: Wednesday, March 29, 2017 9:40 AM To: Margarita Hernandez Subject: RE: Request for Quote Yes, we do. Regards Marie Sent fi'om my MetroPCS 4G Wheless Phone -------- Original message -------- From: Margarita Hernandez<MHemandezCa@CityolSebastian.org> Date:03/29/2017 9:29 AM (GMT -05:00) To: "'makridal4@gmail.com"' <makridal4@grnail.com> Cc: Subject: RE: Request for Quote Hello Marie, Hopefully you're having a good week. I have one more question for you: Do you have a Liability Policy in place? Please let me know at your convenience. Thanks in advance, Margarita Hernandez -----Original Message ----- From: playtime installation [mailto:makridal4@gmail.com] Sent: Monday, March 27, 2017 4:58 PM To: Margarita Hernandez Subject: Re: Request for Quote The basic checklist inspection includes a general overview of the play areas , including ground hazards, equipment, and surfacing, with recommendations for repairs or maintenance required. The audit gives a more comprehensive report on many items, including ADA accessibility, environment, protective surfacing, use zones, equipment etc. We do NOT do a drop test. That is done by manufacturers of safety surfacing to ensure that their product meets the recommended standard in ASTM F1292 when installed correctly. Regards Marie On 3/27/17, Margarita Hernandez <MHemandez a cityofsebastian.org> wrote: > Hello Marie, > Thank you for your response. What about ATSM's, Drop Tests, F2049's > and ADAAG's? Are these included in your inspections? If so, could > you please list them in your Quote? If not, could you please list the > specific inspections you perform? > Please let me know at your convenience and thank you in advance for > your response. > Margarita Hernandez > -----Original Message----- > From: playtime installation [mailto:makridal4&gmail.com] > Sent: Saturday, March 25, 2017 3:54 PM > To: Margarita Hernandez > Subject: Re: Request for Quote > Hi Margarita, > I am a Certified Playground Safety Inspector. MY NRPA certificate # > is 36696-1219. Expiration Date 12/01/2019. Pricing below as requested > Basic checklist inspection of play areas $300.00 per playground, > plus Mileage from Orlando at 60c per mile. ( approx 90 miles each way > ) I will provide a report and recommendations for repair or maintenance. > A detailed, item by item inspection /Audit $500.00 per playground, > plus mileage from Orlando as above. I will provide a detailed Audit > report and Audit summary, plus recommendations for repair or maintenance. > Thank You for the opportunity to quote > Marie Flounders > CPSI > 407 929 1419