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HomeMy WebLinkAbout03-22-2017 CC Minutes/CRACROF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, MARCH 22, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the regular City Council meeting to order at 6:00 p.m. 2. Swami Anjani Cirillo gave the invocation. 3. The Pledge of Allegiance was recited. 4. ROLL CALL Members Present: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Jim Hill Council Member Linda Kinchen Members Absent: Council Member Ed Dodd City Staff Present: City Manager Joe Griffin City Attorney Bob Ginsburg City Clerk Jeanette Williams Administrative Services Director Ken Killgore City Engineer Frank Watanabe Airport Director Scott Baker Police Commander Dan Acosta Procurement Manager Randy Moyer 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.058 A. Presentation by Natalie Van Cleeve, Sebastian River Area Little League Ms. Van Cleeve was not present. Bryan Caple, Director of Baseball for the league, introduced himself and spoke of a change in leadership currently underway within the league. He said the new leadership hoped to put the league in the direction it needed to be. Mr. Hill said there was a time of greater participation and offered to advertise on the City's television channel or post notices in City Hall to draw more kids to play. Mr. Caple said he planned to bring back camps and clinics and has a waiting list for his traveling team. With those endeavors, he expects the participation numbers to grow. Regular City Council & CRA Meeting March 22, 2017 Page Two Mayor McPartlan asked him to also coordinate with the Pelican Island Elementary Community School in getting the word out. 17.059 B. Proclamation — Gopher Tortoise Day — April 10. 2017 — Accepted by Natural Resources Board Members Mayor McPartlan read and presented the proclamation to Natural Resources Board Chairperson Andrea Ring and Earth Day Coordinator, Board Member Ann Lucier. Ms. Lucier invited the public to visit the gopher tortoise burrow exhibit they plan to have set up at Earth Day. 17.060 C. Proclamation — Water Conservation Month - April 2017 — Accepted by Abby Johnson, Intergovernmental Coordinator, St. Johns River Water Management District Mayor McPartlan read and presented the proclamation to Abby Johnson. Ms. Johnson distributed her business card and invited the City to participate in the recently released Water Conservation Cost -share Program. 17.061 D. Presentation by Richard B. Szpvrka, P.E. Indian River County Public Works Director - Full Depth Reclamation Proiect on CR -512 WB Between US -1 and Roseland Rd. and CR -512 Eastbound Between Easy St. and US -1 Mr. Szpyrka introduced himself and described the reclamation project that will start in June that will include improvements to the traffic signals, sidewalks, and striping. He plans to have one lane open at all times and all businesses, driveways and cross streets will remain open. 17.062 E. Pelican Island Community School Presentation by Dr. Lillian Torres -Martinez, IRC School District: Chris Kohlstedt, Principal Pelican Island Elementary: Nate Buckner. United Way: Todd Thomas. Pastor of Sebastian Christian Church Dr. Martinez introduced herself and said the ultimate purpose of a community school is to remove barriers to access services such as mental health counseling, vision, dental, academic tutoring, enrichment, after school programs, wellness and nutrition, service oriented learning activities, and adult education classes. These services will help the children meet their social and emotional needs. Mr. Kohlstedt said Pelican Island Elementary's planning process began in July 2015 and he briefly described their partnerships, newly hired staff members, and activities. He invited Council to their 2nd Annual Community Schools Partnership event to be held on April 1, 2017 at the school. Pastor Thomas said the Sebastian Christian Church desires to be a partner and help support the school. Mr. Buckner said community schools are a "nationwide best practice" and they benefit the community. He requested feedback from the community. Mayor McPartlan said he has been involved since the beginning and was glad the school came to Sebastian. Regular City Council & CRA Meeting March 22, 2017 Page Three Brief Announcements • 3/24/17 - Chamber Concert in Riverview Park — Heart of Oak - Celtic & Sea Songs — 5:30 to 8:00 pm • 4/1/17 -Craft Club Show in Riverview Park —10 am to 3 pm • 4/7/17 -Chamber Concert in Riverview Park —Blue Cypress Bluegrass — 5:30 pm to 8:00 pm • 4/8/17 -Sebastian RiverArt Club Show in Riverview Park -10 am to 4 pm • 4/22117 - Shredding & Electronics Recycling Event— Riverview Park (behind Speedway) 9 am to noon and the Community Cleanup for Household Furnishings and Whitegoods — Barber Street Sports Complex — 9 am to noon Mayor McPartlan announced the events. Vice Mayor Coy added that April 22 is also Earth Day in Riverview Park. Mayor McPartlan also announced that the Indian River Executive Round Table was sponsoring a Kids of Hope event with Antwone Fisher, whose life was the inspiration for a major motion picture, and Rick Miller, the Founder of Kids at the Vero Beach High School Performing Arts Center on Tuesday, March 28 from 7:00 — 9:30 p.m. at no cost. Mr. Hill requested a slide be posted on Channel 25 regarding the event. Recess City Council Meeting and Convene as Community Redevelopment Agency A. Chairman McPartlan called the CRA meeting to order at 6:33 p.m. Members present included Chairman McPartlan, Vice Chairwoman Coy, Mr. Hill, and Ms. Kinchen. Mr. Dodd was not present. B. Approval of Minutes — March 8, 2017 CRA Meeting MOTION by Mr. Hill and SECOND by Vice Chairwoman Coy to approve the March 8, 2017 CRA minutes. ROLL CALL: Vice Chairwoman Coy — Aye Mr. Dodd —Absent Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Motion carried 4-0. 17.063 C. Fiscal Year 2016 CRA Annual Report in Accordance with F.S.163.356(3)(c ) Accept and Forward to City Council (Transmittal, Report) The Administrative Services Director explained the report was required by Florida Statute; it included the financial statements and activities at the Working Waterfront property, the CavCorp boat parking property, and landscaping at Riverview Park. MOTION by Mr. Hill and SECOND by Ms. Kinchen to accept the annual CRA report. ROLL CALL: Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Vice Chairwoman Coy —Aye Mr. Dodd —Absent Motion carried 4-0. D. Chairman McPartlan adjourned the Community Redevelopment Agency meeting at 6:35 p.m. 8. Adiourn Community Redevelopment Agency Meeting and Reconvene as City Council Regular City Council & CRA Meeting March 22, 2017 Page Four 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — March 8, 2017 Regular City Council Meeting 17.063 B. Accept Community Redevelopment Agency (CRA) Annual Report of Activities for FY 2016 as Required by FS and Announce Availability of Document to Public (Transmittal, Report) 17.064 C. Resolution No. R-17-12 — Partial Abandonment of Rear Easement at 425 Lanfair Avenue (Transmittal, R-17-12, Staff Report, Site Map, Approvals, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 22 AND WEST 55 FEET OF LOT 23, BLOCK 372, SEBASTIAN HIGHLANDS UNIT 11; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR AN EFFECTIVE DATE. 17.065 D. Resolution No. R-17-13— Partial Abandonment of Rear Easement at 821 Montrose Avenue (Transmittal, R-17-13, Staff Report, Site Map, Approvals, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, VACATING A PORTION OF A CERTAIN EASEMENT ON LOT 8, BLOCK 324, SEBASTIAN HIGHLANDS UNIT 13; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR RECORDING; PROVIDING FOR AN EFFECTIVE DATE. 17.066 E. Award Continuing Services Agreement (CSA#2) to Hoyle, Tanner and Assoc. in the Amount of $23,000 for the Barber Street Sports Complex Restroom Design Services (Transmittal, Fee, CSA #2) 17.058 F. Authorize Street Closings for Earth Day and Waste Management's Shredding Event on April 22, 2017 (Transmittal, Map) 17.067 G. Approve Easter Sunrise Service at Riverview Park with Use of Stage on April 16, 2017 from 6:30 a.m. to 7:30 a.m. (Transmittal, Applications, Agreement, Receipt) Mr. Hill requested to remove item E for a citizen. MOTION by Ms. Kinchen and SECOND by Mayor McPartlan to approve items A -D, F and G. ROLL CALL: Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd — Absent Motion carried 4-0. MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve item E. Regular City Council & CRA Meeting March 22, 2017 Page Five Ben Hocker said there is a fairly new restroom at the Barber Street Sports Complex and asked why would the City gut it and make it a storage unit. He also asked why the City couldn't use the blueprints used for the ADA restroom on Schumann Drive and at the Main Street boat ramp for the new restroom. Mayor McPartlan noted the restroom to be replaced isn't ADA compliant. The City Manager added the football field restroom is in terrible shape. He explained the Dog Park restroom, Schumann Park and Skate Park restroom were built by staff who are no longer employed with the City. He further explained the design engineer will also complete the permitting process and recommended moving forward. ROLL CALL: Motion carried 4-0. Ms. Kinchen —Aye Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan — Aye Mr. Dodd — Absent 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.046 A. Planninq and Zoning Commission (Transmittal, Applications, Ad, List) i. Interview, Unless Waived, Submit Nominations for One Expired, Regular Member Position — Term to Expire 4/1/2020 The City Clerk said Rick Carter would like to serve another term, in addition the alternates would like to move up to the regular member position, and Mr. Krull would like to be considered. Mr. Hill and Mayor McPartlan nominated Mr. Carter to serve another term on the Planning and Zoning Commission with a term to expire April 1, 2020. 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS 17.034 A. The City Manager said TDKA is currently working on the airport's master plan and he recommended approval. The Airport Director advised that the City would like to add the environmental studies section to the master plan to assess the validity of the current habitat conservation plan and recommend changes in concert with the U.S. Fish and Wildlife Service and Indian River County Environmental Lands Program that might open up a portion of the airport for future development. MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve work authorization #1 and authorize the City Manager to execute the agreement. Regular City Council & CRA Meeting March 22, 2017 Page Six ROLL CALL: 17.068 6•• Motion carried 4-0. Mayor McPartlan — Aye Mr. Dodd —Absent Ms. Kinchen —Aye Vice Mayor Coy — Aye Mr. Hill —Aye B. Approve Continuing Services Agreement with the Treasure Coast Regional Planning Council to Provide Parks and Recreation Planning Services to Include an Update to the Comprehensive Plan (Transmittal, Letter. CSA, Task Order #1) The City Manager said he met with the Executive Director Mike Busha of the Treasure Coast Regional Planning Council (TCRPC) who is proposing to update the parks element of the City's comprehensive plan, provide a GIS network map, a 5 -year capital improvement plan, and an update for the City's evaluation, appraisal report for an amount not to exceed $19,600. MOTION by Mayor McPartlan and SECOND by Ms. Kinchen to approve the TCRPC proposal. ROLL CALL: Motion carried 4-0. Vice Mayor Coy — Aye Mr. Hill—Aye Mayor McPartlan — Aye Mr. Dodd —Absent Ms. Kinchen — Aye The City Manager reported that an employee was currently in training to inspect the playgrounds and there shouldn't be any liability for the employee. He also advised that he is negotiating with the handicapped playground vendor to carry out future inspections. C. Discuss Alcoholic Beverages in Riverview Park (Transmittal. Code Sec. 74-4, R-10- 15. 0-04-06) The City Attorney explained that he provided the current ordinance, the current resolution, and how the current ordinance was drafted for their discussion. Mr. Hill said he remembered the ordinance came up as they prepared for the clambake where it was needed to drive the funding. At that time, Council decided that in order to have alcohol, the event would have to be a City sponsored event. A subsequent Council changed the ordinance making it hard to contain alcohol at the pavilion and he would like to return to the original ordinance. MOTION by Mr. HILL and SECOND by Vice Mayor Coy to revert Ordinance No. 0-04-06 back to its previous reading. The City Attorney said a roll call wasn't necessary, he would bring back an ordinance for first reading; and the piers were considered recreational facilities. 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Ben Hocker, Sebastian, gave the Council kudos for bringing back the train depot in one piece. Vice Mayor Coy said the private citizen that purchased the depot and brought it back to the City deserved the kudos. She noted the depot is on private property. Regular City Council & CRA Meeting March 22, 2017 Page Seven Robert Stephen, 150 Concha Drive, said glyphosate has been found to be cancer causing and the Bayer Corporation must label Round Up accordingly; Applied Aquatic has changed their herbicide to Diquat Synthetic 2/4/d; there are other methods to keep the water flowing; and the City should let the public know what is going on. The City Manager advised that the employees of Applied Aquatics are trained, licensed, have DEP/SJRWMD contracts, gone through the vetting process and to suggest they aren't following the law and thereby extension the City isn't following the law is frivolous. 14. NEW BUSINESS 17.070 A. Award Disaster Debris Removal/Disposal 'Hauler' Contracts to Tim Rose Contracting and Ceres Environmental and Authorize City Manager to Execute Appropriate Documents (Transmittal. RFP. Scoring Summary, Agreements) The City Manager said Hurricane Matthew's after action review lead the City Engineer to go out for bid for a new contract hauler. The City Engineer said the bid was based on qualifications and Tim Rose Contracting and Ceres Environmental scored the highest upon review by a selection committee. MOTION by Mr. Hill and SECOND by Mayor McPartlan to approve the contracts. The City Engineer advised that FEMA guidelines require a secondary contractor in case the first contractor is unavailable. ROLL CALL: Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan —Aye Vice Mayor Coy — Aye Mr. Dodd —Absent Motion carried 4-0. 17.071 B. The City Engineer said Stonecrop is identified in the stormwater master plan, it has not been well maintained, if it fails it will choke the City's ability to drain the central part of town and should be considered a priority. MOTION by Ms. Kinchen and SECOND by Vice Mayor Coy to award the consultant service agreement #10. Mayor McPartlan said he hoped this will help the Laconia Street area. ROLL CALL: Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd —Absent Mr. Hill—Aye Motion carried 4-0. Regular City Council & CRA Meeting March 22, 2017 Page Eight 17.072 C. MOU) The Airport Director said the item is in regard to a new business tenant for Hangar C, which is currently under construction. In response to a request for proposal, Cruiser Aircraft, Inc. scored the highest with the City's selection committee. He displayed a brief video showing the arrival of the plane in pieces, assembly and the final light -sport, two-seater plane. MOTION by Mr. Hill and SECOND by Ms. Kinchen to move authorization and direct the City Manager to draft a lease. Mr. Hill congratulated staff for their hard work in leasing out the hangar before it is constructed, noting the revenue and jobs this will create. ROLL CALL: Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd —Absent Mr. Hill —Aye Ms. Kinchen—Aye Motion carried 4-0. 15. CITY ATTORNEY MATTERS - None 16. CITY MANAGER MATTERS The City Manager reported there will be two message board signs erected on the east and west bound side of Barber Street indicating closure of the crossing on April 11 for work by the Florida East Coast Railway. He also said the milling and paving projects have been finished on the following streets: Day, Schumann, Concha, Bevan, Truman, Louisiana, and Vocelle. He said the reconstruction of Vocelle between Barber and Roseland and north Barber from Salem to the bridge is on-going. 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Council Member Hill - None B. Council Member Kinchen Ms. Kinchen asked the City Manager to check the timer on the U.S. Highway 1 median sprinkler. C. Mayor McPartlan Mayor McPartlan announced the CASTLE Memory Field Dedication will be in Riverview Park on April 20 at 5:30 p.m. whereby a flag will be placed for every child that has died because of abuse or neglect within the last year. Regular City Council & CRA Meeting March 22, 2017 Page Nine D. Vice Mayor Coy Vice Mayor Coy invited everyone that is concerned about the relocation of the North County Go -Line Bus Hub to attend the public hearing at the MPO meeting on Wednesday, April 12 at 10:00 a.m. at the County administration building in Vero Beach. E. Council Member Dodd - Absent 19. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at 7:26 p.m. Approved at the April 26, 20 Regul r City Council Meeting. Mayor Bo McPartlan ATTEST.' Jc"_ 0 G(%A�Cv n r/ttY J nette.Wtllla7rg, MMC —City Clerk E (772) 567-8000 VERO BEACH, FL 32960 1801 27TH STREET AFL DIROANNDIIRIVER OUNTYC NO. REVISION DATE BY DESIGNED BY: DRAWN BY: APPROVED BY: SHEET OF SECTION: TOWNSHIP: RANGE: FIELD BOOK: PAGE:PROJECT NUMBER DATE: 3/3/17J. ENNIS R. INGLETT J. ENNIS N/A N/A 14,13 31S 39E BEGIN FULL DEPTH RECLAMATION WESTBOUND LANE STA. 51+30± BEGIN FULL DEPTH RECLAMATION EASTBOUND LANE STA. 140+95 END PROJECT WESTBOUND STA. 201+20(APPX) END PROJECT EASTBOUND STA. 196+15(APPX)AFL DIROANNDIIRIVER OUNTYCROSELAND ROADC.R. 512 C.R. 512 C.R. 512 (WESTBOUND) C. R . 5 1 2 ( E A S T B O U N D ) LACO NI A S T R E E T BARBER STREETBISCAYNE LANEMELROSE LANESTRAIT AVENUESOUTH FLEMING STREETSOUTH WIMBROW DRIVESOUTH EASY STREETPOWERLINE ROADSOUTH WIMBROW DRIVEHIGH STREETU.S. HIGHWAY NO. 1= FULL DEPTH RECLAMATION = MILLING AND RESURFACINGRAILROAD RIGHT-OF-WAY