HomeMy WebLinkAbout05-24-2017 CC MinutesCROF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL REGULAR MEETING
& COMMUNITY REDEVELOPMENT AGENCY (CRA) MEETING
MINUTES
WEDNESDAY, MAY 24, 2017 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
Mayor McPartlan called the regular City Council meeting to order at 6:00 p.m.
2. Dr. Will Finnin, Sebastian United Methodist Church gave the invocation.
3. The Pledge of Allegiance was recited.
4. Roll Call
Members Present:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Council Member Ed Dodd
Council Member Linda Kinchen
Members Absent:
Council Member Jim Hill
City Staff Present:
City Manager Joe Griffin
City Clerk Jeanette Williams
Administrative Services Director Ken Killgore
City Engineer Frank Watanabe
Airport Director Scott Baker
Community Development Manager Dorri Bosworth
Police Commander John Blackledge
AGENDA MODIFICATIONS - None
PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff.
No public input or action under this heading.
17.097 A. Indian River State College Historical Sebastian Elementary School Site Presentation
by Dr. Casey Lunceford Provost Indian River County Indian River State College
Dr. Casey Lunceford described the growth happening at the Sebastian school site during
the past year. (See attached PowerPoint presentation.)
He reported that the college is finishing a continuing education center in Ft. Pierce and
hopefully soon after that they could plan a new campus in Sebastian.
Regular City Council & CRA Meeting
May 24, 2017
Page Two
17.033 B.
Mr. Burke, Director of Indian River County Utility Services, gave a brief history of the
Commissioners action regarding the water assessment project. He displayed a PowerPoint
presentation showing the affected parcels, noting there would be a public information
meeting at the Sebastian Yacht Club the following evening and a public hearing in the
County administration building on June 13.
Mr. Burke then went over a time line of the septic to sewer program noting the assessment
procedure would happen during June to August with the completion targeted for May 2018.
(See attached PowerPoint presentation)
17.098 C.
Ms. Emmons introduced herself and said in preparation to sell Harbor Lights Motel, Mrs.
Sullivan obtained a survey from William Hayhurst who has determined there is an overlap of
the City's park and her property. Ms. Emmons said the original survey was measured using
a steel rod on the northwest corner of Mrs. Sullivan's easterly parcel; the rod was used
again for the 2008 Main Street improvements and for a 2009 survey. She said there is no
distance noted for the southern boundary line which in Mr. Hayhurst's opinion, indicates the
distance was unknown. She said the issue has become what created the overlap and said
Mrs. Sullivan is asking the City for a deed to clear up the title of the property.
The City Manager said there is a discrepancy which the City might want to get verification of;
it would probably cost in excess of $15,000 and if there is a dispute, the cost would
increase.
Mr. Dodd asked that the City receive the title search for the property from Ms. Emmons and
have this placed on a future agenda for action. Vice Mayor Coy said deed restrictions might
be considered if negotiation is needed. The City Manager said he would put this on the
June 14 agenda.
17.099 D. Presentation — Senior Activity Center of Sebastian
Susan Mann, Treasurer for the Senior Activity Center, presented a $1,000 check to the City
to be used for the construction of new restrooms at the ball park in appreciation for their
facility in the municipal complex.
17.022 E.
Certificate, Letter, Press Release)
Mayor McPartlan presented the award to Administrative Services Director Ken Killgore who
noted the department has received the award for the last 13 years.
Regular City Council & CRA Meeting
May 24, 2017
Page Three
Brief Announcements
- May 29 -Memorial Day Ceremony in Riverview Park 11:00 a.m.
Mayor McPartlan announced the Memorial Day ceremony to be held Monday, May 29.
Recess City Council Meeting and Convene as Community Redevelopment Agency
A. Chairman McPartlan called the CRA meeting to order at 6:42 p.m.
B. Approval of Minutes — April 26, 2017 CRA Meeting
MOTION by Mr. Dodd and SECOND by Chairman McPartlan to approve the April 26, 2017
CRA meeting minutes.
ROLL CALL: Vice Chairperson Coy —Aye Mr. Dodd —Aye
Mr. Hill — absent Ms. Kinchen —Aye
Chairman McPartlan — Aye
Motion carried 4-0.
17.002 C. Information and Discussion of Invitation to Apply for Septic to Sewer Grant
(Transmittal, Letter. Insert, Summary)
The City Manager said he sent letters to 144 eligible property owners with the insert copied
on page 34; Council would be considering three applications tonight with a few more coming
to a future meeting. The Community Development Manager said the City has received very
good response to the grant announcement.
To raise funding for additional awards, the City Manager said the City's strategy is to apply
to the Indian River Lagoon Council for another grant to help additional property owners.
D. Award Septic to Sewer Grants (Transmittal)
i. 948 U.S. Highway #1 —Dr. Jeffrey Slade
ii. 1753 N. Indian River Drive — Mark Titone
iii. 705 Cleveland Street—Thomas Haynes
MOTION by Vice Chairperson Coy and SECOND by Mr. Dodd to approve all three
applicants for the septic to sewer grants.
ROLL CALL: Mr. Dodd —Aye Mr. Hill —absent
Ms. Kinchen —Aye Chairman McPartlan —Aye
Vice Chairperson Coy —Aye
Motion carried 4-0.
E. Chairman McPartlan adjourned the CRA meeting at 6:46 p.m. and reconvened the
City Council meeting.
8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council
Regular City Council & CRA Meeting
May 24, 2017
Page Four
9. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of consent agenda items unless a member City Council so requests; in which event, the
item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent
agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the
meeting or by raising his/her hand to be recognized.
A. Approval of Minutes — May 10, 2017 Regular Meeting
17.012 B. Approve Annual Fuel Contract with Glover Oil Company Based on Piggyback Pricing
of the City of Port St. Lucie Contract for the Period of July 1, 2017 to June 18, 2018
(Transmittal, Letter, Contract, 0-06-01)
17.070 C. Approve Amendment to Disaster Debris Monitoring Agreement with Neel -Schaffer,
Inc. and Authorize the City Manager to Execute Appropriate Documents (Transmittal,
Agreement, Amendments)
17.100 D. Approve 2017/2018 Show Dates for Craft Club of Sebastian, Inc. at Riverview Park
(Transmittal, Letter, Application, List, Insurance)
17.043 E. Approve 2017/2018 Show Dates for Sebastian River Art Club at Riverview Park
(Transmittal, Letter, Application, Insurance)
17.101 F. Approve Alcoholic Beverages for Garcia Event at Community Center on July 1, 2017
from 5:00 p.m. to 10:00 p.m. DOB Verified (Transmittal, Application, Receipt)
Vice Mayor Coy pulled items D and E.
MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve consent agenda items A -C
and F.
ROLL CALL
Motion carried 4-0.
Mr. Hill — absent
Mayor McPartlan — Aye
Mr. Dodd — Aye
Ms. Kinchen - Aye
Vice Mayor Coy — Aye
Vice Mayor Coy requested that approval of the Craft Club and Art Club dates be conditional
upon verification that their 501c3 paperwork was in order. The City Manager said he would
get the reassurances tomorrow.
Mr. Dodd said he didn't see any reason to have use of park contingent on paperwork, only
the reduced rate.
MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to approve the dates, but
make rate conditional upon presentation of updated 501c3 status.
Marie Ferraro, President of the Craft Club, said the Club did determine that they never filed
for 501c3 status and would like to the use the park at the regular fee. She explained
applying for the status would be expensive and the Club may not want to pursue it. She
said the Club acts in a not-for-profit manner by donating all their proceeds.
0
Regular City Council & CRA Meeting
May 24, 2017
Page Five
Mr. Dodd asked if there is an ordinance or resolution requiring an organization to be a 501 c3
to rent the park and if there is, the Craft Club should become a 501c3 organization. Mayor
McPartlan explained there are some businesses that feel they are getting unfair competition
by letting the clubs sell their wares 10 days a year in the park without establishing
themselves.
Vice Mayor Coy clarified her MOTION to approve the Craft Club show dates at the full rate
and the Art Club as stated. Mayor McPartlan SECONDED her motion.
ROLL CALL:
Motion carried 4-0.
Ms. Kinchen —Aye Mayor McPartlan — Aye
Vice Mayor Coy — Aye Mr. Dodd —Aye
Mr. Hill — absent
10. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input or action except for City
committee member nominations and appointments under this heading.
17.042 A. Natural Resources Board
(Transmittal, Application, Ad, List)
i. Interview, Unless Waived, Submit Nominations for One Regular Member
Position — Term to Expire 7/1/2020
Nikki Mosblech introduced herself, saying she an environmental science teacher that would
like to do her part in protecting the environment.
Vice Mayor Coy nominated Ms. Mosblech and there was no objection from City Council.
Ms. Mosblech was appointed to the regular member position on the Natural Resources
Board.
11. PUBLIC HEARINGS
17.069 A. Second Reading and Public Hearing of Ordinance No. 0-17-02 — Alcoholic
Beverages in Riverview Park (Transmittal, 0-17-02)
AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
RELATING TO PUBLIC PARK RULES AND REGULATIONS, LIMITING THE USE OF
ALCOHOL TO CITY SPONSORED EVENTS AMENDING CODE SECTION 74-4 (a) 7;
PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN
EFFECTIVE DATE. (PJ Ad 5/10/17)
The City Manager read the title of Ordinance No. 0-17-02 and Mayor McPartlan opened the
public at 7:02 p.m.
There was no public input or questions from City Council.
MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to approve Ordinance No.
0-17-02.
Regular City Council & CRA Meeting
May 24, 2017
Page Six
ROLL CALL: Mayor McPartlan — Aye Vice Mayor Coy — Aye
Mr. Dodd — Aye Mr. Hill — absent
Ms. Kinchen — Aye
Motion carried 4-0.
12. UNFINISHED BUSINESS
17.041 A. Approve Wreaths Across America Memorial Service at Veterans' Memorial on
December 16. 2017 (Transmittal, February Presentation to Council. CSA E-mails,
WAA Letter, WAA Handbook)
The City Manager said after working with Ms. Anderson for a couple of months, it has been
agreed to have a ceremony at the Veterans' Memorial on December 16 and he was
recommending approval.
MOTION by Mayor McPartlan and SECOND by Mr. Dodd to approve the ceremony at the
Veterans' Memorial Park.
Vice Mayor Coy noted there are six veterans events held each year; this event would take
place nine days after the December Ph Pearl Harbor event and she suggested combining
both ceremonies on Pearl Harbor day with any extra donated wreaths placed at the
cemetery by the Sons of the American Legion on December 16. She said this request
would have to be approved by the 'Wreaths Across America' board of directors, who would
probably approve the request.
Commander Haskins said extending time for the Pearl Harbor day ceremony would be
feasible if Council wanted to hold the ceremonies on the same day.
Mr. Dodd WITHDREW his second to the motion and made a new MOTION to table this
until the City Manager readdresses this with Ms. Anderson and have the Veterans Posts
craft the ceremony. Both motions died for a lack of a second.
Mayor McPartlan requested the City Manager meet with Ms. Anderson, 'Wreaths Across
America' and the Posts about having the ceremony on December 7 and then lay the
wreaths at the Cemetery on the 16°i.
Carolyn Sartain -Anderson, one of the organizers for 'Wreaths Across America' stated she
was done, a lot of work has been completed and they feel blind -sided.
The City Manager said he would meet with all the parties.
17.096 B.
The City Manager said he has worked out the agreement and requested approval.
MOTION by Mayor McPartlan and SECOND by Ms. Kinchen to approve the ShrimpFest
and Craft Brew Hullaboo agreement.
Regular City Council & CRA Meeting
May 24, 2017
Page Seven
ROLL CALL:
Motion carried 4-0.
Mr. Dodd — Aye
Ms. Kinchen —Aye
Vice Mayor Coy — Aye
Mr. Hill — absent
Mayor McPartlan — Aye
17.102 C. Approve Construction Services Agreement to L. H. Tanner Construction in the
Amount of $306.535 for Working Waterfront Restrooms and Authorize the City
Manager to Execute Appropriate Documents. (Transmittal. Bid Tab, Bid,
Agreement)
The City Manager said the bids to construct the restroom, stormwater areas and the east -
side parking lot were over budget so he value -engineered with L. H. Tanner to only build
the restroom facility.
He said the restroom is outlined in the Florida Communities Trust management plan and
this would allow him to move forward but if Council decided to cancel this, the City would
still have to comply with management plan and reapply for another grant and add seawall
protection to the next phase.
MOTION by Mayor McPartlan and SECOND by Ms. Kinchen to approve the construction of
the restroom facility.
Mayor McPartlan noted at a recent mayor's breakfast, the mayors commented that all city
projects are going over budget just as they heard from Utilities Director Vincent Burke at
the beginning of the meeting.
Mr. Dodd asked if a smaller, less -grand restroom could be built since there already was a
public restroom at Crab E Bill's. The City Manager explained it would be difficult to cordon
off an area of Crab E Bill's to provide restroom access 24 hours a day and the architectural
design is desired on the riverfront. He advised the project could be shelved but he was
under a time constraint with the grant.
Mr. Dodd said noted the original restroom was more than the fishermen needed; he wasn't
opposed to the restroom but the engineering to make the restroom. He asked Council if
they should try to get it for less money.
The City Manager said the instructions to the bidders were to duplicate other restrooms to
provide uniformity. He said a unisex restroom would be an option and he asked for
direction from Council.
Ben Hocker said there was to be an open-door restroom for the fishermen in the packing
facility for the fishermen and a $300,000 restroom wasn't necessary.
Holly Tanner, L. H. Tanner, said the plans were very expensive on the original bid and they
did take the time to value -engineer what they understood that the City wanted to build; she
would be happy to look at something else.
Vice Mayor Coy said there is small public aspect to building the restroom since Crab E
Bill's is sometimes closed.
Regular City Council & CRA Meeting
May 24, 2017
Page Eight
ROLL CALL:
Motion carried 3-1.
Ms. Kinchen —Aye
Vice Mayor Coy — Aye
Mr. Hill — absent
Mayor McPartlan — Aye
Mr. Dodd — Nay
13. PUBLIC INPUT
New information or requests to city council not otherwise on the prepared agenda
Ben Hocker asked the Mayor for an update on the docks. He then reported for the past
six to seven weeks, there has been a man living at the Yacht Club restroom and
suggested someone look into what is going on if another open public restroom is going to
be built.
The City Engineer said the removal of the Boudrot dock will start June 5; once he submits
the sea grass survey to SJRWMD and the Army Corp of Engineers he will receive the
permits back within a week; then the contractor will receive the 'notice to proceed' and the
docks should be completed within 120 days.
The City Manager said there are mental health issues regarding the man living at the
Yacht Club restroom; staff has tried to get him to relocate to a shelter. Mayor McPartlan
said he would get with the Chief regarding the individual noting aggressiveness is a law
enforcement issue.
Jim Sunnycalb reported the Sebastian Dog Park is not going to close even though there
have been some incidents; some rules have been changed and enforcement of the rules
would help. Mr. Dodd stated some law enforcement might be needed at the park.
The City Manager said he contacted Vero Beach City Manager Jim O'Connor who leases
their dog park to an organization to provide self -policing at their park. He offered to
investigate Vero Beach's lease and report back to City Council.
14. NEW BUSINESS
17.103 A. Approve Hazard Mitigation Grant Application for Stonecrop Drainage and Authorize
the City Manager to Execute Appropriate Documents (Transmittal. Letter,
Application, Plans, Estimate)
The City Manager said this is an application that staff wishes to submit for Stonecrop
drainage and if approved, programmed into the capital improvement process for a local
match of $187,500.
The City Engineer displayed a PowerPoint presentation outlining the Hazard Mitigation
Grant process. (See attached) He described how Stonecrop is a natural ditch that would
affect 700 homes if it were to get clogged and should be mitigated.
MOTION by Mayor McPartlan and SECOND by Mr. Dodd to approve the Hazard Mitigation
Grant Application.
Regular City Council & CRA Meeting
May 24, 2017
Page Nine
ROLL CALL:
Motion carried 4-0.
Ms. Kinchen —Aye Mayor McPartlan — Aye
Vice Mayor Coy — Aye Mr. Dodd — Aye
Mr. Hill—absent
15. CITY ATTORNEY MATTERS — absent
16. CITY MANAGER MATTERS
The City Manager stated the Airport Master Plan is currently in the works, the consultant is
going to make a presentation to City Council at the June 14 meeting and hold a public
outreach meeting from 1:00 to 3:00 p.m. the next day in Council Chambers, June 15.
The City Manager said pending County Commission approval; Tim Rose Construction will
be awarded the North County Sewer project in August.
He also wanted the public to be aware that Tim Rose Construction will begin the CR512
Reclamation Project May 30'' and go until October.
He also reminded everyone of the Memorial Day Ceremony will be held May 29 at 11:00
a.m. at the Veterans Memorial.
17. CITY CLERK MATTERS - None
18. CITY COUNCIL MATTERS
A. Vice Mayor Coy
Vice Mayor Coy said she didn't want to leave the impression that she was against the
'Wreaths Across America' program; only holding the ceremony at the Cemetery in the future.
She said she was confident the ceremony can happen and not be a burden on anyone.
B. Council Member Dodd - None
C. Council Member Hill - Absent
D. Council Member Kinchen - None
E. Mayor McPartlan - None
19. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at
8:03 p.m.
Approved at the June14, W7 Regular City Council meeting.
A TEST'
Bob McPartlan, Mayor anette WilliamslaAd%iC =City Glerk
IRSC in Indian River County
SEBASTIAN:
Added new office space, GED and Academic Support Room
° Stronger internet and Wi-Fi capabilities
More computer workstations in classrooms
Meeting/Study areas created
{Y�j�Contmuous,
4/ Improvement tt
•r.,! Cycle
'��� SCh00VFdmiy PdM8MNP5[
located at— --
1235 Main Street Sebastian, FL 32958
IRSC in Sebastian by the Numbers
Fall 2015: 17 classes and the start of ESL classes; 388 students
Sprinq 2016: 19 classes and ESL continues; 311 students
Summer 2016: 10 classes; 189 students (most ever for summer)
Fall 2016: 19 classes; 375 students
Spring 2016: 21 classes; 398 students
Summer 2017: 4 classes in progress; another 8 offered Summer B
IRSC CONTINUES TO GROW AND
DEVELOP IN SEBASTIAN
Office spaces and tutoring used by staff on T/R afternoons
Full time Take Stock in Children Foundation Staff on site now
Full time MATH faculty to be housed starting in Fall 2017;
Full time English faculty to be housed starting in Spring 2018;
Dr. Nall working 2 days a week at the site for assistance;
IRSC & SEBASTIAN:
A GREAT PARTNERSHIP!
We appreciate your support for your community through working with IRSC
for your residents/our students to try to reach their educational goals and
improving their lives.
We look forward to continued progress in the future that will enhance the
community and the entire county.
Questions?
Subnatted by Attorney Rebecca Brmons RE Ruth Sulhvan's property. Itetl 6C
fCil►rshaHoLloyd, Inc.
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FAY 11nv1 i79 01116 sunvEVGns —
October 29, 1992
Daniel E. Eckis
City Engineer, City of Sebastian
1225 Main Street
Sebastian, FL 32958
RE: Ashford T. Gordon Park (Candy Cane Park) Survey
Kimball -Lloyd Project No. 92-9197
Dear Mr. Eckis
As per the instructions in your letter dated October 21, 1992, we verified our survey as per the
legal description furnished and found it to be correct based on the existing field monumentation
that was in place at the time of our survey. The measurements, by field survey, checked the
legal description measurement calls within 0.15 hundreds of a foot (t 19'7 -inches). We further
verified the Sullivan Deed call of 181.25 feet, which is the frontage of the Sullivan Property
along the west right-of-way line of Indian River Drive. We field measured this line to be
181.32 -feet to the north line of the Potter Properly which was surveyed by Mr. Lloyd many
years ago.
I have enclosed a copy of a portion of the Tax Atlas for Section 6, Township 31 S, Range 39
E with the hatched out area denoting our survey. There is a line drawn south of the hatched out
area, but it scales 2G -feet to 40 -feet south of our boundary line. The distances shown on the Tax
Atlas, which are the same as the deed dimensions, scale to the arrowed points as a further check.
It should also be noted that the Tax Atlas sheets are for information purposes only and are not
for survey purposes.
It is my opinion that at some point in time there may have been a problem with this line, (as it
is shown to extend to the east side of Indian River Drive). The deeds of record for both
properties appear to have been prepared by the same person due to similarities in the wording
of both deeds. An abstract of title for both properties should reveal when this correction was
made. I believe this explains the two (2) lines that are shown on the Tax Atlas. In any event,
the boundary line that we found monumented by field survey is in fact the same line as the most
northerly line shown on the Tax Atlas. The encroachment lies north of this line.
n anc;Irnnnr
fir L nonan NIIAOFL I. R PSSnr.WrS. INC
Daniel E. Eckis
October 30, 1992
Page 2
As staled above, our survey is correct and there is an encroachment across the south boundary
line. Mr. Sullivan's Property to the south has its required amount of land and is in the correct
location by deed description which is verified by existing field monumentation.
I suggest that if this does not satisfy Mr. Sullivan, that he retain another surveyor (at his
expense), to perform a boundary survey of his real property by deed description, at which time
we will be more than happy to meet with all parties involved. If I can be of further assistance
or answer any questions, please do not hesitate to call.
Sincerely,
A Ilp
Phillip Bryant
Office Survey Director
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