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HomeMy WebLinkAbout01131983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - JANUARY 13~ 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN DANIEL MELiA AT 4:00 P.M. PRESENT: CHAIRMAN DANIEL MELIA, VICE CHAIRMAN HARRY MORRIS, DON LIVINGSTON, DONALD VICKERS, CLAY PRICE, ARTHUR TROWBRIDGE, CARROLL SIMES. ABSENT: WILLIAM ROUX, GORDONCARLILE. MR. TROWBRIDGEPOINTED OUT THAT IN THE MINUTES OF THE MEETING OF DECEMBER..i16 ON THE LAST PAGE CORRECTION SHOULD BE MADE TO SHOW THAT MR. TROWBRIDGE, RATHER THAN MR. ROUX, HAD BEEN REAPPOINTED TO .THE BOARD OF DIRECTORS. MOTION BY MR. TROWBRIDGE, SECONDEDBY MR. MORRIS, TO APPROVE THE MINUTES OF THE MEETINGS OF DECEMBER 2'AND 13, 1982, WITH THE ABOVE'CORRECTION. CARRIED. MR. MELIA ADVISED THAT THE COUNCIL APPROVED THE PURCHASE OF 10 GASOLINE DRIVEN GOLF CARTS - $2242.20 EACH. WE HAVE UNTIL MAY TO PAY"WITH NO INTEREST. WHITE CARTS HAVE BEEN ORDERED TO DISTINGUISH THEM FROM THE GREEN ELECTRIC CARTS AND WILL BE DELIVERED NEXT WEEK~ SINCE THERE WAS NO BUDGETED MONEY FOR THE PURCHASE OF CARTS, MONEY HAS BEEN TRANSFERRED FROM THE FUNDS EARMARKED FOR CART PATHS. CHAIRMAN MELIA READ A LETTER FROM MAX SCHERER, SECRETARY/TREASURER OFFLAG, CONGRATULATING THE SEBASTIAN MUNICIPAL GOLF COURSE FOR THE PROGRESS MADE AND ENCLOSING A CHECK FOR $1000. iN APPRECIATION. CHAIRMAN MELIA STATED THAT CONSIDERATION IS BEING GIVEN TO MAKING A CONCESSION OUT OF THE PRO SHOP AND THE FOOD AND BEVERAGE OPERATION. BOTH MR. LADD AND MR. CLEDES HAVE BEEN APPROACHED. MR. LADD SAID HE WOULD BE iNTERESTED AROUND APRIL. MR. CLEDES SUBMITTED A PROPOSAL. AS SOON AS A PROPOSAL IS..~RECEIVED FROM MR. LADD, CHAIRMAN MELIA SUGGESTED THAT A SPECIAL WORKSHOP MEETING BE HELD FOR DISCUSSION. HE ADDED THAT THERE IS A CLAUSE IN THE BOND DEBENTURE PROHIBITING DISPOSAL OF THE FACILITIES OR LEASING THEM OUT. HOWEVER, THE LAWYERWHODREW UP THE DOCUMENT HAS NO OBJECTION AND WILL SEND A LETTER, SO THIS DOES NOT APPEAR TO BE A STUMBLING BLOCK. MR. PRICE RAISED THE QUESTION OF WHETHER THIS WOULD HAVE'TO BE PUT OUT TO BID. MAYOR FLOOD REPLIED THAT HE DIDNOT KNOW AND WOULD TALK TO THE CITY ATTORNEY ABOUT IT. IT WAS AGREED THAT EACH BOARD MEMBER SHOULD LOOK OVER THE PROPOSAL DRAWN UP BY MR. MORRIS AMD COME UP WITH SUGGEST- iONS WHEN THE WORKSHOP MEETING IS HELD. CHAIRMAN MELIA STATED. THAT THE MEMBERSHIP AS OF JANUARY 12 IS 347. LETTERS HAVE BEEN SENT OUT AND HE SUGGESTED THAT THEY BE GIVEN ANOTHER WEEK OR SO BEFORE WE START ADVERTISING. MR. LIVINGSTON REPORTED ON THE PLANTINGS AND PROPOSED PLANTING OF PALM TREES AND PLACEMENT OF DRAINS BY MR.-KRAGES. ONE TRUCK LOAD OF STONES WAS USED ON NO. 9 - 20 TONS - $15. PER TON - TOTAL COST $300. MR. LIVINGSTON SUGGESTED THAT 5 OR 10 TRUCK LOADS BE PUT IN FRONT OF THE CLUB HOUSE IN THE WORST SPOTS. HE MENTIONED THAT OTHER GOLF COURSES ARE RULING OUT ELECTRIC HANDCARTS BECAUSE THERE IS 80 LBS. OF CART AND GOLF BAG WHICH IS DOING A LOT OF DAMAGE TO THE COURSES. THERE ARE 3 OR 4 iN USE AT OUR COURSE. MR. MORRIS REPORTED THAT HE HAD RUN INTO SOME PROBLEMS REGARDING THE CART REPAIR COURSE THAT MR~ MOONEY WAS GOING TO TAKE, HE WILL PURSUE FURTHER AND REPORT BACK. THERE WAS A BRIEF DISCUSSION CONCERNING TERMINATING THE AFTERNOON SPECIAL. iT WAS ORIGINALLY INTENDED TO DISCONTINUE THiS JANUARY 1. IT WAS AGREED THAT IF A SUBSTANTIAL DECREASE IN PLAY IS NOTICED, IT COULD ALWAYS BE 'OFFERED AGAIN LATER. MOTION BY MR. MORRIS, SECONDED BY MR. VICKERS, TO TERMINATE THE SPECIAL EFFECTIVE JANUARY17. ROLL CALL VOTE: AYES: MR. SIMES MR. LIVINGSTON MR. PRICE MR. MORRIS MR. VICKERS MR. TROWBRIDGEt' CHAIRMAN MELIA NAYS: NONE CARRIED. CHAIRMAN MELIA STATED THERE WAS A BUILT-IN RAISE AS OF APRIL 1, 1983, FOR $12. GREENS FEES AND $14. CART FEES, WHICH IS $19i' AT PRESENT IT IS $16. THE MATTER OF RAISING FEES WILL BE DISCUSSED AT THE NEXT MEETING. CHAIRMAN MELIA REMARKED THAT A MEMBERSHIP COMMITTEE HAD BEEN DISCUSSED - MAYBE 10 MEMBERS WITH 1 OR 2 MEMBERS OF THE BOARD OF TRUSTEES INCLUDED - TO MAKE UP RULES AND REGULATIONS GOVERNING HOW TO APPLYi'~FOR MEMBERSHIP, WHAT WOULD CONSTITUTE'-.REASON FOR TERMINATION OF MEMBERSHIP, ETC. MR. PRICE SUGGESTED THAT TBE PRESIDENT OF THE MEN'S ASSOCIATION AND THE WOMEN'S ASSOCI- ATION COULD BE PART OF THE COMMITTEE WiTH 3 MEMBERS FROM THE MEMBERSHIP AT LARGE. MEMBERS COULD SUBMIT APPLICATIONS. IT WAS SUGGESTED THAT A LIST BE PUT UP TO SEE WHAT KIND OF RESPONSE IS RECEIVED. CHAIRMAN MELIA AND MR. TROWBRIDGE VOLUNTEERED TO WORK ON THIS. MAYOR FLOOD MENTIONED THAT THERE ARE A LOT OF PEOPLE WHO WOULD LIKE TO HAVE AN ASSOCIATEi~MEMBERSHIP SO THEY COULD USE. THE CLUB HOUSE AND HAVE A DRINK. LEGALLY~'THIS CAN'T BE DONE NOW UNLESS A PERSON IS A MEMBER OR A GUEST. ~HE ADDED THAT THIS MATTER SHOULD BE BROUGHT BEFORE THE CITY COUNCIL FOR THEIR APPROVAL. MOTION BY MR. LIVINGSTON, SECONDED BY MR. PRICE, TO GO BEFORE THE CITY COUNCIL AND ASK PERMISSION TO HAVE 100 ASSOCIATE MEMBERS AT $25. MR. MORRIS SUGGESTED THAT THE MEMBERSHIP SHOULD BE UNLIMITED. IT WAS AGREED THAT THE $25. WOULD BE A YEARLY FEE AND WOULD BE A FAMILY MEMBERSHIP. MR. PRICE SUGGESTED A MINIMAL CHARGE OF $10., JUST TO PROTECT US LEGALLY. THERE MIGHT BE SOME PROBLEMS WITH THE LEASE OPERATION AND THE LIQUOR LICENSE. MAYOR FLOOD STATED THAT UNLESS A DIFFERENT TYPE_iOF LIQUOR LICENSE IS OBTAINED, THERE ARE THE SAME RULES AND REGULATIONS LIMITING SERVICE TO MEMBERS AND GUESTS. MR. PRICE WITHDREW HIS SECOND; MR. LIVINGSTON WITHDREW THE MOTION. MOTION BY MR. LIVINGSTON, SECONDED BY MR. PRICE, TO GO BEFORE THE CITY COUNCIL AND ASK PERMISSION TO OFFER ASSOCIATE MEMBERSHIPS AT A FEE OF $25. PER YEAR PER FAMILY. CARRIED. (M~ ~ CPRICE VOTED "N~Y~ - HE DIDN ' T FEEL PEOPLE SHOULD HAVE TO PAY FOR SOMETHING THAT THEY CAN GET FREE NOW. MAYOR FLOOD POINTED OUT THAT THEY CAN'T LEGALLY. MR. PRICE JUST THOUGHT WE SHOULD COVER OUR COST AND THAT'S IT. ) - 2 - CHAIRMAN MELIA ANNOUNCED THAT THE YEARLY ELECTION OF~A CHAiRMAN AND VICE CHAiRMAN SHOULD NOW BE 'CONSIDERED. THE FLOOR WAS OPENED FOR NOMINATIONS. MOTION BY MR. PRICE, SECONDED BY MR. LIVINGSTON, TO RE-ELECT DAN MELIA AS CHAIRMAN AND HARRY MORRIS AS VICE CHAIRMAN. MAYOR F~OOD POINTED OUT THAT NO SECOND IS REQUIRED WHEN MAKING NOMINATIONS. MOTION BY MR. VICKERS TO CLOSE NOMiNATiONS. CHAIRMAN MELIA REMARKED THAT A SECOND IS NOT NEEDED, BUT A DISCUSSION IS NEEDED. MAYOR FLOOD POINTED OUT, AS~A'iPOINT OF ORDER, THAT MR. VICKERS MADE A MOTION TO CLOSE NOMINATIONS AND IT NEEDS TO BE SECONDED. CHAIRMAN MELIA STATED THAT ACCORDING TO ROBERTS' RULES OF ORDER IT IS UP TO THE CHAIR- MAN TO PROVIDE ENOUGH TIME FOR ALL NOMINATIONS TO BE PRESENTED AND HE WAS RULING THE MOTION OUT OF ORDER FOR THAT REASON. 3 CHAIRMAN MELIA STATED THAT HE WOULD LIKE TO STEP DOWN FOR AT LEAST A YEAR AND WOULD LIKE HIS NAME WITH- DRAWN FROM NOMINATION. HE THANKED THE BOARD FOR THE HONOR. CHAIMAN MELIA NOMINATED ARTHUR3%TROWBRIDGE FOR CHAIRMAN. MR. VICKERS NOMINATED DON LIVINGSTON FOR CHAIRMAN. MR. LIVINGSTON DECLINED BECAUSE HE FELT MR,.TROWBRIDGE WAS MORE QUALIFIED.. MR. VICKERS STATED, IF IN ORDER, HE WOULD WITHDRAW THE NAME OF DON LIVINGSTON. MR. MORRIS STATED HE WOULD BE~WILLING TO SERVE, BUT HE WOULD LIKE TO SEE SOMEONE~ELSE ASSUME THE VICE CHAIRMANSHIP. MR. PRICE WITHDREW HIS MOTION TO NOMINATE MR. MORRIS FOR THE VICE CHAIRMAN AND MR. MELIA FOR CHAIRMAN~ MOTION BY MR. LIVINGSTON, SECONDED BY MR. VICKERS, TO CLOSE THE NOMINATIONS FOR CHAIRMAN. CARRIED. VOTE UNANIMOUSLY CARRIED TO ELECT ARTHUR TROWBRIDGE AS CHAIRMAN. MR. VICKERS NOMINATED DON LIVINGSTON AS ~E-ZE~ffAIRMA~.. A~ED HARRY MORRIS AS VICE CHAIRMAN. MOTION BY MR. TROWBRIDGE, SECONDED BY MR. PRICE, TO CLOSE NOMINATZONS FOR VICE CHAIRMAN. CARRIED. CHAIRMAN MELIA ASKED FOR A SECRET BALLOT. MR. PRICE TALLIED THE BALLOTS. MR. VICKER READ THE RESULTS - 5 VOTES FOR MR. LIVINGSTON, 2 VOTES FOR!%MR.MORRIS. MR. LIVINGSTON APPOINTED VICE CHAIRMAN. THE MEETING WAS TURNED OVER TO CHAIRMAN TROWBRIDGE. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, THAT MEETINGS RUN FROM 4:00 P.M. TO 6:00 P.M. WITH 100~ APPROVAL OF MEMBERS TO CONTINUE AFTER THAT TIME. ROLL CALL VOTE: AYES: MR. LIVINGSTON, MR. MELIA NAYS: MR. SIMES, MR. PRICE, MR. VICKERS, MR. MORRIS, MR. TROWBRIDGE NOT CARRIED. MOTION BY MR. PRICE THAT MEETINGS RUN FROM 5:00 P.M. TO 7:00 P.M. MOTION DIED FOR LACK OF SECOND. MOTION BY MR. MORRIS, SECONDED BY MR. PRICE, THAT MEETZNGS BE HELD FROM 7:00 P.~'..~ TO 9:00 P.M. ON THE 2ND AND 4TH THURSDAYS AND ANY EXTENSIONS REQUIRED TO BE WITH 100% APPROVAL. ROLL CALL VOTE: AYES: MR. SIMES, MR. PRIVE, MR. VICKERS, MR. MORRIS, MR. TROWBRIDGE NAYS: MR. LIVINGSTON, MR. MELIA CARRIED. MEETING ADJOURNED 5:30 P.M. - 3 - SEBASTIAN MUNICIPAL GOLF COURSE BOARD OF DIRECTORS MEETING- JANUARY. 13, 1983 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF MEETING OF DECEMBER 2,~'~6, 1983 CHAIRMAN'S REPORT COMMITTEE REPORTS GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS MEMBERSHIP COMMITTEE NEW BUSINESS ELECTION OF CHAIRMAN AND VICE CHAIRMAN PROGRESS AND IMPROVEMENT ADJOURN