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HomeMy WebLinkAbout03241983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - MARCH_~.~, 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, VICE CHAIRMAN DON LIVINGSTON,3DAN MELIA, HARRY.'~MORR3~S, DON VICKERS, CARROLL SIMES, DAVID NISBET, THOMAS LOUGHLIN. ALSO PRESENT: RAY LADD, NEWT KRAGES. ABSENT~ CLAY PR~CE. THE STATEMENT OF OPERATIONS FOR THE PERIOD ENDING FEBRUARY 28~,..1983 WAS DISCUSSED. MR. KRAGES ADVISED THAT HE HAS BEEN IN TOUCH WITH TIFTON CONSTRUCTION 'REGARDING THE $2000. STILL OUTSTANDING. HE iS EXPECTING A LETTER FROM THEM RELEASING THE LIEN,.AT WHICH TIME THEIR BOND WILL BE RETURNED TO THEM AND THIS MATTER WILL BE CLOSED. C~IRMAN TROWBRIDGE STATED HE WOULD ASK MR. LANCASTER TO EXPLAIN THE $41,000. UNDER ACCOUNTS PAYABLE. THE~INUENTORY FIGURES FOR THE PRO SHOP WERE DISCUSSED AND IT WAS AGREED THAT THE PROFIT MADE WAS VERY GOOD. MR. LIVINGSTON GAVE THE FOLLOWING REPORT FOR MR. PRICE: BEING CHECKED. THE COPY MACHINE LOAN HAS BEEN PAID OFF. IS DOING GOOD. THE BOND ISSUE IS THE NEW CASH REGISTER CHAIRMAI~ TROWBRIDGE MENTIONED THAT PREPARATIONS FOR THE PRO-AM ARE GOING FORWARD. MR. LADD PROPOSED THAT IF ANY MONEY WAS AVAILABLE FROM THE TOURNAMENT, IT BE DONATED TO THE LIBRARY FUND TO PROMOTE GOOD WILL ALL AROUND. MOTION BY.~MR. MORRIS, SECONDED BY MR. LIVINGSTON, THAT THE LIBRARY BE THE BENEFICIARY OF ANY PROFIT DONATIONS RESULTING FROM THE PRO-AM OVER AND ABOVE ALL EXPENSES PROVIDING THEY ARE IN A POSITION TO ACCEPT. CARRIED. MR. MORRIS SUGGESTED THAT THE LIBRARY COMMITTEE BE INFORMED OF THIS DECISION SINCE OUR INTENT WILL BE ADVERTISED. MR. LADD ADVISED THAT THE FORMAT FOR THE MEMBER-GUEST TOURNAMENT APRIL 16-17 IS BEING DISPLAYED, AND A LOT OF INTEREST IS BEING SHOWN. THE MATERIAL FOR THE CART SHED ADDITION HAS BEEN DELIVERED AND THE STONIly-HAS BEEN SPREAD. CONSTRUCTION~,WILL START WITHIN THE NEXT FEW DAYS. CHAIRMAN TROWBRIDGE ADVISED THAT THE BUILDING OFFICIAL WOULD LIKE TO SEELA DRAWING. MR. MORRIS SUGGESTED THAT THE W~LLS~ ,.~. SHOULD BE PAINTED. THE PAINT IS THERE AND MR. LADD SAID HE WOULD SEE THAT IT'S DONE. MR. LIVINGSTON REPORTED THAT PALMS ARE BEING PLANTED IN BACK OF NOS. 1 AND 10. A GOOD JOB IS BEING DONE ON THE TRAPS. IT HAS TO BE DONE MORE FREQUENTLY DUE TO LOSS OF SAND. CROSSOVER HAS BEEN PUT IN NO. 4 FOR THE HAND CARTS, AND NO. 15 IS GOING TO BE CHECKED TO SEE IF FEASIBLE TO PUT A CROSSOVER THERE. STONES HAVE BEEN PLACED BEHIND TH~ CART SHED FOR EASIER MANEUVERABILITY OF TRUCKS,, AND NO PARKING SIGNS HAVE BEEN PLACED THERE. MR. LIVINGSTON THANKED MR. KRAGES FOR HIS COOPERATION AND THE GOOD JOB HE IS DOING. NOTHING HAS BEEN DONE ABOUT ELIMINATING SOME TRAPS. THIS WILL BE BROUGHT BACK TO THE BOARD SOMETIME IN THE FUTURE. MR. KRAGES REPORTED HE HAS NO MONEY LEFT IN HIS BUDGET FOR SAND FOR THE TRAPS OR FOR MARL. MOTION BY MR. LIVINGSTON, SECONDED BY MR. NISBET, TO RAISE THE BUCKET OF BALLS ON THE DRIVING RANGE TO $1.50 INCLUDING TAX. CARRIED. CHAIRMAN TROWBRIDGE REPORTED THAT THE NEW FORMAT INSTITUTED BY MR..HOEY FOR THE RANGERS IS WORKING WELL MOTION BY MR. LIVINGSTON, SECONDED BY MR. VICKERS, TO INCREASE FLAG RATES TO $8.00. CARRIED. MR. LADD CONGRATULATED THE BOARD FOR PRO RATING THE MEMBERSHIPS. OPINION THAT IT WOULD BE A MISTAKE RIGHT NOW TO ~NCREASE RATES. WILL BE AN AGENDA ITEM FOR THE NEXT MEETING. HE WA8 OF THE THIS MATTER MOTION BY MR. MELIA, SECONDED BY MR. NISBET, TO INSTALL A SUGGESTION BOX IN THE CLUB HOUSE FOR MEMBERS TO DIRECT QUESTIONS TO THE BOARD. CARRIED. MOTION BY MR. MELIA TO PROVIDE SIGNS DIRECTING PEOPLE ON THE TEE TO ALLOW THE NEXT GROUP TO HIT UP WHEN THEY'RE ON..'THE GREBNS. MOTION DIED FOR LACK OF 'SECOND. CHAIRMAN TROWBRIDGE ADVISED THAT THE BOARD WILL RESPOND TO ALL QUESTIONS BROUGHT UP AT THE SPECIAL MEETING ON MARCH 23. SOME THINGS WILL REQUIRE ACTION AND WHEN COMPLETED, THE BOARD WILL INFORM THE MEMBERS. MR. MELIA BROUGHT UP THE FACT THAT MR. LADD STATED HE HAD BEEN CALLED OUT AT NIGHT A NUMBER OF TIMES ~N CONNECTIONNWITH THE BUILDINGS BEING LEFT U~LOCKED. THERE IS SUPPOSED TO BE A BOOK SIGNED BY THE LAST PERSON OUT OF THE BUILDING AND CHAIRMAN TROWBRIDGE STRESSED THAT THIS MUST BE DONE. MR. LADD STATED THAT HE WOULD LIKE TO STATE, OFFICIALLY, THAT SINCE THE COURSE WAS OPENED, WBLH~VE NOT SBEN~.~$~.50 IN VANDALISM WHICH MEANS OUR SECURITY IS MUCH BETTER THAN AVERAGE. OTHER COURSES WITHIN 10 MINUTES OF HERE ARE SPENDING AS MUCH AS $100,000. FOR VANDALISM. SECURITY IS BETTER THAN MOST PEOPLE GIVE US CREDIT FOR. MR. MELIA REMARKED THAT WHaT WE ARE TRYING TO STOP IS THE ~LUB HOUSE BEING LEFT OPEN. IT HAS BEEN LEFT OPEN. MR. LADD STATED THAT IN THE 600 DAYS THE CLUB HAS BEEN IN OPERATION, NO DOORS HAVE BEEN LEFT OPEN. 'MAYBE A WINDOW. MR. MELIA AGREED. THAT NO DOORS HAVE BEEN LEFT OPENED, CHAIRMAN TROWBRIDGE STATED HE HAD BEEN INFORMED THE DOOR WAS LEFT OPEN SUNDAY, WHICH MR. LADD DENIED. HE ADDED THAT THE MAYOR IS THE NO. 1 OFFENDER. HE HAS TO TAKE HIS CLUBS BACK iNSIDE, AND THEN SOMEBODY GOES BACK OUT THROUGH THE GOLF SHOP. FROM NOW ON WHEN WE LEAVE THE GOLF SHOP IT WILL BE LOCKED, THE CLUB STORAGE AREA, THE DOOR GOING OUT AND THE DOOR GOING INTO THE DINING ROOM. MR. MELIA SAID IT SHOULD BE LOCKED AND SOMEBODY IS GOING TO SIGN THE BOOK SAYING ITS LOCKED. MR. LADD 'ADDED THAT ITS BEEN SHUT BUT NOT LOCKED BECAUSE PEOPLE ARE STILL ON THE COURSE.AND HAVE TO PUT THEIR CLUBS AWAY. THE CLUB STORAGE HOUSE CAN BE LEFT OPEN, BUT WHEN THE PERSON WHO LEAVES AT NIGHT SECURES THE BUILDING, HE WILL HAVE TO MAKE SURE THE CLUB STORAGE DOOR IS LOCKED. ANOTHER PROBLEM WAS THE TELEPHONE. IF THE PLACE CAUGHT ON FIRE, THE ONLY AVAILABLE PHONE IS OUTSIDE, SO WE DIDN'T LOCK IT FOR THAT REASON. MR. LADD SAID HE HAD NEVER COMPLAINED ABOUT GOING TO THE GOLF COURSE AT NIGHT. CHAIRMAN TROWBRIDGE STATED THAT ANY TIME A SITUATION COMES UP HE WANTS TO BE CALLED. CHAIRMAN TROWBRIDGE ADVISED THAT HE IS TRYING TO GET THE PAY TELEPHONE MOVED TO THE OUTSIDE OF THE FRONT ENTRANCE TO ALLEVIATE THE PROBLEM OF EVERYONE WANTING TO USE THE CLUB HOUSE PHONE.. - 2 - MRS. WILLEY POINTED OUT THAT IT WOULD BE SIMPLER JUST TO CALL THE SEC'URITY NUMBER AND REPORT THAT THE AREA HAS BEEN SECURED. MOTION BY MR. VICKERS, SECONDED BY MR. LIVINGSTON, THAT WHOEVER~'$S RESPONSIBLE FOR SECURING THE BUILDING AT NIGHT CALL THE SECURITY NUMBER AND HAVE IT PUT ON TAPE THAT HE IS LEAVING AND THE BUILDING IS SECURE. CARRIED. MR. VICKERS REMARKED THAT THERE SHOULD BE BENCHES AT THE TEES.AND MR. KRAGES OFFERED TO BUILD THEM FOR MATERIAL AND COSTS. MR. MORRIS MENTIONED THAT THERE ALSO OUGHT TO BE PICNIC TABLES ON THE PATIO. MR. MELIA WAS CONCERNED ABOUT WHERE THE MONEY WOULD COME FROM ~N~ ~ECOMMENDED THAT THIS MATTER BE.DROPPED~ FOR NOW. MOTION BY MR. MORRIS, SECONDED BY MR. LIVINGSTON, TO TABLE DISCUSSION OF BENCHES UNTIL COST FIGURES ARE OBTAINED. CARRIED. MR. MELIA SUGGESTED THAT THE COST OF THE TABLES COULD BE CHARGED TO THE FOOD AND BEVERAGE BUDGET. 8 TABLES WITH BENCHES ATTACHED - 2 TO BE PLACED AT THE SNACK BAR. MR. MORRIS WAS OPPOSED TO PLACEMENT AT THE SNACK BAR. IT WAS AGREED THAT ONLY 5 TABLES COULD BE PLACED ON THE PATIO. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, TO PURCHASE ENOUGH MATERIAL FOR 7 TAB~ESSWITH BENCHES AND HAVE MR. KRAGES BUILD THEM. MOTION CARRIED. (MR. MORRIS VOTED NAY.) MR. KRAGES MENTIONED THAT HE HAD PLANNED TO FERTILIZE THE WHOLE COURSE IN MAY. HOWEVER, SINCE THE PRO-AM WILL BE HELD THE FIRST PART OF THE MONTH, HE SUG- GESTED THAT HE SPEND ABOUT $1200. AND DUE BEFORE THE PRO AM. HE WILL.STILL BE WITHIN HIS BUDGET. A MEETING WAS SET UP FOR 2:00 P.M. ON MARCH 29 FOR MR. MELIA, MR. MORRIS, MR. LADD, AND CHAIRMAN TROWBRIDGE IN THE MAYOR'S CONFERENCE ROOM TO DISCUSS ALLL THE COMP~.AINTS AND QUESTIONS REOEIVED~ DRAW UP RULES, PUT IN WRITING AND POST. MEETING WAS ADJOURNED AT 8:45 P.M. - 3 - SEBASTIAN MUNICIPAL GOLF COURSE BOARD OF DIRECTORS MEETING MARCH '24, 1983 CALL TO ORDER ROLL CALL FINANCIAL REPORT CHAIRMAN ' S REPORT COI~MITTEE REPORTS GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: NEW BUSINESS: FLAG RATE INCREASE TO $8.00 REVIEW RATES PROGRESS AND IMPROVEMENT: ADJOURN AGENDA