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HomeMy WebLinkAbout04141983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - APRI.L~.~!4, 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, VICE CHAIRMAN DON LIVINGSTON, HARRY MORRIS, CARROLL SIMES, DAVID NISBET, DANIEL MELIA. (CLAY PRICE ARRIVED AFTER MEETING STARTED.) ABSENT: DONALD VICKERS (EXCUSED), THOMAS LOUGHLIN. MOTION BY MR. MORRIS, SECONDED BY MR. NISBET, TO APPROVE THE MINUTES OF THE MEETINGS OF MARCH 10 AND 24, 1983. CARRIED. MOTION BY MR. NISBET, SECONDED BY MR. MELIA, TO APPROUE THE DISTRIBUTION OF $10. CARDS ISSUED BY THE AMERICAN CANCER SOCIETY. CARRIED. CHAIRMAN TROWBRIDGE ADVISED THAT HE HAD TALKED TO MR. KUHFELD ABOUT WORKING $ D~YS~A~WEEK IN THE CLUB HOUSE SINCE A FULL TIME STARTER IS NOT NEEDED DURING THE SUMMER AND REMOVE MRS. FIORELLA FROM THE PAYROLL. MR. KUHFELD IS AGREEABLE TO THIS. CHAIRMAN TROWBRIDGE ADDED HE WOULD BE RETAINED AT HIS PRESENT SALARY ON A PART-TIME BASIS. THERE WERE NO OBJECTIONS FROM THE MEMBERS OF THE BOARD. MR. MELIA REPORTED THAT HE,HAD~;ATTENDED A MEETING WITH MR. LADD, MR. MORRIS AND CHAIRMAN TROWBRIDGE TO DISCUSS THE RULES AND REGULATIONS.WITH REGARD TO A SYSTEM FOR CHECKING THE MEMBERS FOR STARTING TIMES AND THE NUMBER OF PEOPLE IN THEIR PARTY.AND HOW MANY HOLES THEY INTENDED TO PLAY. THE RANGERS DO SPOT CHECK PEOPLE ON THE COURSE. A SIGN WILL BE POSTED ASKING PEOPLE TOC~OOOPERATE WITH THE RANGERS.AND PICK UP SLIPS. MR.MELIA ADVISED THAT HE HAD TALKED TO SOMEONE FROM THE BOND UNDERWRITERS AND LEARNED THAT OUR CURRENT NOTES CAN'T BE RECALLED. WE HAVE TO KEEP UNTIL 1986. IN ORDER FOR US TO GO TO THE BOND MARKET WE WOULD HAUE~3TO GET A RATING AND MR. MELIA SUGGESTED WE~WAIT UNTIL THE END OF THE FISCAL YEAR WHEN WE WOULD HAVE A BETTER HISTORY. BO~HJ!~MAYOR FLOOD AND THE BOND UNDERWRITER ARE GOING TO CHECK TO SEE IF, IN FACT, THE BONDS ARE UN-RECALLABLE. CHAIRMAN~?TROWBRIDGE MENTIONED THAT THE NEW CART SHED HAS BEEN COMPLETED EXCEPT FOR THE STONE. MR. LIVINGSTON REPORTED THAT THE FAIRWAYS ARE IN THE PROCESS OF BEING FERTILIZED. ALL THE FAIRWAYS HAVE BEEN AERIFIED, BUT THE GREENS WILL NOT BE UNTIL AFTER THE PRO-AM. BY APRIL 29~"ALL ROPES WILL BE DOWN NECESSAR3f~O.~G~VE MORE SPREAD ON THE COURSE. MORE PALMS WILL BE PUT IN. THE AREA BEHIND THE SNACK SHOP HAS BEEN CLEANED UP AND FENCE WILL BE PUT UP BETWEEN THE SNACK SHOP AND CLUB HOUSE. UNUSED PARKING LOT HAS BEEN FERTILIZED. THE DRIVING TEE HAS BEEN CLOSED FOR FERTILIZING, SEEDING AND TOP DRESSING SO IT WILL BE READY FOR THE PRO-AM. MR. MELIA REQUESTED THAT THE FENCE BE REPAIRED BETWEEN 16 AND 17. MR. LIVINGSTON WILL CHECK TO SEE IF ~HERE IS A GOLF BALL WASHER AVAILABLE FOR PLACEMENT BETWEEN THE 13TH AND 16TH TEE. CHAIRMA~.'iTROWBRIDGE SAID HE WOULD FOLLOW-UP GETTING THE SHED AND THE FENCE PAINTED. MR. LIVINGSTON STATED THAT SOME KIND OF,.~'ARRANGEMENT SHOULD BE MADE FOR GAS FOR THE CARTS WITHOUT HAVING TO RUN OVER TO MR. KRAGES' TANK ALL THE TIME. IT WAS SUGGESTED THAT A 55 GALLON TANK WITH A HAND PUMP COULD BE PLACED ON ~HE BACK OF A PICK-UP, MR. NISBET REPORTED THAT THE STORAGE SHED FOR THE FOOD AND STORAGE. AREA HAS BEEN COMPLETED. THERE ARE A NUMBER OF BREAKFASTS PLANNED. A GOOD JOB WAS DONE ON THE MEMBERS' PICNIC. MR. KRAGES DID A FINE JOB ON THE 5 PICNIC TABLES THAT HE BUfLT AND IS BUILDING 3 MORE. MR. MORRIS PRESENTED A LIST OF THINGS THAT HAVE TO BE COMPLETED: 1.~ DETERMINE THE LEGALITY OF LEASING THE BAR.,~ CHAIRMAN TROWBRIDGE STATED THAT WE'RE WAITING FOR A LEGAL OPINION AND MR. MORRIS THOUGHT THE HOLD-UP WAS THAT WE HADN'T ASKED. 2. PAINT THE CART SHED AND THE HOT DOG SHED. CHAIRMAN TROWBRIDGE ADVISED THAT HE HAD TALKED TO DON SMITH AND THE PAINT WAS AVAILABLE. ALL WE HAVE TO DO IS PICK ~T~UP. 3 ~ SUMMER RATES. 4. HAVE TO START CUTTING DOWN EXPENSES DRASTICALLY. WE ARE COMMITTED TO MAKE A DECISION BY OCTOBER 1 ON WHETHER OR NOT WE ARE GOING TO GO TO LEASING. HAVE TO FIND OUT IF WE CAN DO IT. (BOTH THE PRO SHOP AND THE RESTAURANT.) MR. MELIA STATED THAT HE WOULD REMIND MAYOR FLOOD THAT HE HAD PROMISED TO CALL TALLAHASSEE FOR INFORMATION. MR. MORRIS POINTED OUT THAT 4 MEMBERS OF THE BOARD ARE PLANNING TO GO TO A SEMINAR IN MAY AND THEY COULD TALK-TO PEOPLE THERE AND SEE WHAT THEY COULD LEARN ABOUT THIS KIND OF OPERATION. MR. MORRIS ADVISED THAT HE AGREED WITH MR. LADD THAT MR.'ROONEY IS NOT THE PERSON TO BE TRAINED AS A CART MECHANIC. TH~ MA~N~F~U~'~ONTR~CT IS DUE TO EXPIRE AND MR. MORRIS SUGGESTED THAT WE SHOULD GET A FULL TIME PERSON TO TRAIN. MR. MELIA WONDERED IF E-Z GO PROVIDE ANY KIND OF SERVICE THATWE COULD PAY FOR. THE PROBLEM WOULD BE THOUGH THAT IF THEY ONLY CAME. ONCE A W~EK WE COULD HAVE AS MANY AS lO,CARTS OUT OF SERVICE. MR, MELIA MENTIONED THAT IT.HAD~';ALREADY BEEN ~GREED THAT MR. ROONEY WOULD TAKE THE TRAINING AND HE IS A FULL TIME EMPLOYEE. WHAT WOULD WE DO WITH HIM? MR. MORRIS WILL REPORT BACK AT THE NEXT MEETING RELATIVE TO MR. ROONEY'S SITUATION, THE COST AND TIME OF SCHOOLING. ,9,0.,~' CHAIRI~AN~TTROWBRIDGE REPORTED THAT THE QUOTATION RECEIVED FROM ~-'Z GO FOR 10 · GAS CARTS WAS ,~~ WHICH WE AGREED TO PAY FOR IN CASH. WHEN THE BILL WAS RECEIVED IT INCLUDED $500. DELIVERY CHARGE, WHICH HE FELT WE 'WERE NOT OBLIGATED TO PAY. THE BILL IS MARKED "F.O.B. CLUB HOUSE" AND THEY HAD AGREED TO WAIT UNTIL MAY FOR PAYMENT. .SUMMER RATES WERE DISCUSSED. RIGHT NOW WE'RECCHARGING $16. MR. MORRIS REMARKED THAT LAST YEAR WE WENT TO $8. AND,.'.3RECOMMENDED THAT .THIS YEAR IT SHOULD BE $10. MR. MELIA THOUGHT IT SHOULD BE HELD TO $12.. IF WAS .AGREED IT WAS TOO EARLY TO COME TO A DECISION?;ON THIS. IT WOULD BE BE.TTER .TO WAIT AND S~E WHAT THE COMPETITION DOES. MR. ~;PRICE REMARKED THAT WHEN THE BUDGET WAS SET UP THE RATE WAS SCHEDULED TO DROP:TO $10. STARTING 'MAY 1. DUE TO THE FINANCIAL SITUATION, A COMMITTEE COMPOSED OF MR. PRICE, MR. ?VICKERS AND MR. MELIA WAS A~POINTED TO DISCUSS THIS MATTER AND REPORT BACK AT 'THE NEXT MEE TING. MR. MELIA RECOMMENDED THAT SINCE THERE IS NO MONEY AVAILABLE, THE BU~LDING~ OF THE BENCHES SHOULD BE POSTPONED UNTIL BUDGET TIME. ~ 2 MR.~ MELIA REMARKED THAT THE PRO SHOP INVENTORY STILL HAS NOT BEEN.REDUCED. THE PHYSICAL INVENTORY AT THE BEGINNING OF MARCH WAS $$e,988~J¥ MAYOR FLOOD INTERJECTED THAT iF THERE WAS NOT A PHYSICAL INVENTORY TAKEN, MR. LADD BETTER BE FIRED BY THE BOARD TOMORROW BECAUSE HE HAS BEEN INSTRUCTED TO DO SO. BY THE FIRST OF EVERY MONTH. CHAIRMAN TROWBRIDGE SAID HE WAS ASKED TO SIGN A PURCHASE ORDER FOR $1000. WORTH OF SKIRTS. HE REFUSED TO DO SO, BUT THEY COULDN'T BE SENT BACK BECAUSE SOME WERE ALREADY SOLD. MR. PRICE SUGGESTED THAT SINCE IT SEEMS TO BE THE BOARD'S PLEASURE NOT TO FIRE MR. LADD, HE SHOULD BE TOLD THAT UNLESS THE PURCHASE iS APPROVED, HE WILL HAVE TO PAY FOR IT. I~W~O~HEA'CONSENSHS~'f;K!:'THBiBG~iRDR~H~_.-AYLE~ER.-.$HUULDOBE WR~ENA~ ~R~ ~LADD ADF~SING HIM THAT IF HE 'DOES NOT COOPERATE FULLY WITH THE BOARD IN THE RE- DUCTION OF THE INVENTORY, HAVING ALL PURCHASE ORDERS SIGNED BY EITHER CHAIR- MAN TROWBRIDGE OR MR. MELIA, AND ALSO IN THE SECURITY OF THE BUILDINGS ON THE COURSE, HE. WOULD HAVE TO START LOOKING FOR A NEW POSITION. CHAIRMAN TROWBRIDGEfWILL SIGN. MAYOR FLOOD STATED THAT HE LEARNED THAT THE SPECIAA~ $.~. RATE BEING GIVEN TO WHISPERING PALMS AND VILLAGE GREEN IS GOING INTO CART FEES. HE TALKED TO MR. LADD ABOUT DISCONTINUING THIS WAY OF HANDLING AND MR. LADD FELT THAT HE WAS ENTITLED TO IT SINCE HE WAS THE ONE WHO.¥~ROMOTED IT. MAYOR FLOOD TOLD HIM THAT WAS CONSIDERED TO BE PART OF HIS JOB WHEN HE WAS GUARANTEED $15,000. PER YEAR, PLUS A PERCENtagE OF THE CARTS. (5%) MAYOR FLOOD ASKED THAT IN THE FUTURE THE BOARD SPELL OUT ALL SPECIAL DEALS REGARDING GREENS FEES AND CARTSFEES. MR. MELIA REMARKED THAT WHEN MR. LADD WAS HIRED HE RAN THE WHOLE OPERATION. NOW HE IS NOT, BUT HE IS STILL RECEIVING THE SAME SALARY. SOME THOUGHT SHOULD BE GIVEN TO THIS. IN RESPONSE TO A QUESTION FROM MR. CHALOUX, CHAIRMAN TROWBRIDGE A~fSED THAT THERE IS A SET OF RULES POSTED AT THE PRO SHOP. ALSO, THAT HE EXPECTS TO HAVE A MEETING NEXT WEEK OF THE 'lf~'H NEWLY FORMED RULES COMMITTEE MADE UP OF VARIOUS MEMBERS TO DISCUSS RULES AND REGULATIONS. MR. LIVINGSTON REMARKED THAT MR. SZELUGA HAD MADE SOME MARKERS AND THERE WERE GOOD COMMENTS ON THEM, AND THEY ARE QUITESAM ASSET TO THE TEES. MR. SZELUGA ADDED THAT THOSE HE HAD MADE WERE SPECIAL AND TOO EXPENSIVE TO PUT ON ALL TEES, BUT EXPLAINED HOW THEY COULD BE MADE CHEAPER. MEETING ADJOURNED 8:4 ~ P.M. - 3 SEBAS,T~rAN MUNICIPAL GOLF COURSE BOARD OF DIRECTORS MEETING APRIL 1'4, 1983 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF MEETINGS OF MARCH 10, CHAIRMAN'S REPORT COMMITTEE REPORTS : GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: NEW BUSINESS: SUMMER RATES COST OF MATERIAL TO BUILD BENCHES PROGRESS AND IMPROVEMENT: ADJOURN 24, 1983