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HomeMy WebLinkAbout05121983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - MAY 12,..1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, VICE CHAIRMAN DON LIVINGSTON, HARRY MORRIS, CARROLL SIMES, DAVID NISBET, DANIEL MELIA, CLAY PRICE, DONALD VICKERS. ABSENT: THOMAS LOUGHLIN. CHAIRMAN TROWBRIDGE POINTED out THAT THERE WAS A CORRECTION TO BE MADE IN THE MINUTES OF APRIL 14, 2ND PAGE, 3RD PARAGRAPH FROM BOTTOM - THE QUOTATION RE- CEIVED FROM E-Z GO FOR 10 GAS CARTS SHOULD BE "$21,900.50" INSTEAD OF "$2190.50" MOTION BY MR. LIVINGSTON, SECONDED BY MR. PRICE, TO APPROVE THE MINUTES OF THE MEETING OF APRIL 14 AS CORRECTED AND THE MINUTES OF THE MEETING OF APRIL 28. CARRIED. MOTION BY MR. LIVINGSTON, SECONDED BY MR. NISBET, TO TABLE THE DISCUSSI.ON ON THE PRO-AM SUMMARY UNTIL THE NEXT MEETING. CARRIED. MR. MELIA REPORTED THAT SDME COMPLAINTS HAD BEEN RECEIVED THAT WE WERE GIVING GOLF CARTS AWAY FOR $2. HE TALKED TO MEMBER DELORES McCARTHY AND EXPLAINED TO HER THAT WE WERE TRYING TO COMPETE WITH OTHER GOLF COURSES IN THE AREA, AND THAT IF WE DIDN'T GET SUFFICIENT USE OF THE CARTS IT WOULD MEAN RAISING MEMBER- SHIP DUES. ALSO, THAT A CART COULD NOT BE RENTED FOR $2. SHE FINALLY AGREED, BUTJSAID THERE WOULDN'T BE ANY PROBLEMS MONEY-WISE IF PEOPLE WERE NOT ALLOWED TO RIDE THE CARTS FREE AND ADDED THAT MIKE CLEDES WAS ONE. HE ASKED HER TO COME TO THE MEETING AND MAKE HER ACCUSATIONS.ANDiSAID IT WOULD HAVE TO BE AGAINST MR. LADD SINCE HE IS IN CHARGE OF THE PRO SHOP. SHE SAID NOTHING ELSE. MR. MELIA TALKED TO MR. CLEDES WHO SAID HE COULD ONLY REMEMBER ONE TIME WHEN HE CHARGED IT AGAINST HIS BILL AND PAID AT A LATER DATE. MR. LADD WAS INSTRUCTED THAT NOBODY BUT THE RANGERS CAN RIDE FREE. VARIOUS WAYS OF KEEPING A BETTER CHECK WERE DISCUSSED. MR. CHALOUX ASKED WHY THE POSTED PRICES VARIED FROM WHAT THE BOARD QUOTED. CHAIRMAN.~TROWBRIDGE REPLIED THAT THEY DID NOT VARY. ONLY~'~,~THE PRICES ON THE PACKAGE DEALS WERE POSTED, NOT THE PRICES FOR WALKERS, BECAUSE MR. LADD THOUGHT IT WOULD BE TOO CONFUSING. MR. LIVINGSTON, R~PORTING FOR THE GREENS COMMITTEE, ADVISED THAT ONE EMPLOYEE WAS LAID OFF AND ANOTHER RESIGNED. rT HAD BEEN RECOMMENDED THAT TWO EMPLOYEES BE CUT FROM THE STAFF, WHICH MR. KRAGES HAS DONE. IN CHECKING OVER COURSES IN THE AREA, MR. KRAGES IS TWO MEN UNDER THE~AUERAGE COURSE. HE~,.HAS 6. MR. LIVINGSTON THANKED MR. KRAGES FOR THE TERRIFIC JOB DONE FOR THE LADIES' TOURNAMENT. HE RECEIVED NOTHING BUT COMPLIMENTS. SIGNS WILL BE POSTED ADVISING THAT THE COURSE WILL BE CLOSED FROM 10:00 A.M. ON MAY 23 THE REST OF THE DAY FOR HERBICIDNG. BIDS HAVE BEEN RECEIVED ~0~ THE FERTILIZER..,AND INSECTICIDE BUT HAVE NOT YET BEEN AWARDED. A COMMITTEE WILL MEET TO AWARD THE BIDS. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, TO RECOMMEND TO MAYOR FLOOD THAT THE PAY RAISES REQUESTED BY MR. KRAGESBE GRANTED AS OFMAY 12. CARRIED. MR. MELIA MENTIONED THAT HE HAD PLAYED A COURSE IN ORLANDO AND SUGGESTED THAT MR. KRAGES GO OVER AND TALK TO THEM. THEY DO NOT OVER -SEED AND PERHAPS THE MONEY WE EXPEND FOR OVER -SEEDING COULD BE USED ELSEWHERE. MR. KRAGES WAS ALSO REQUESTED TO LOOK INTO THE COST OF USING CHARCOAL AND ITS FEASIBILITY. MR. NISBET REPORTED THAT HE TALKED TO MR. CLEDES, WHO DOES NOT FORESEE ANY POSSIBILITY OA CUTTING BACK ON HIS EMPLOYEES OR CUTTING THEIR HOURS. THE PRELIMINARY REPORTS ON THE PRO -AM LOOKS LIKE A GOOD BUSINESS WAS DONE. WITH REFERENCE TO THE QUESTION BROUGHT UP ON PERCENTAGE RECEIVED ON BEVERAGES, CHAIRMAN TROWBRIDGE LEARNED THAT THE COST OF SODA HAS BEEN CHARGED AGAINST THE BAR. RECEIPTS HAVE BEEN RUNG UP ON FOOD. HE DOESN'T KNOW HOW MUCH THE GROSS MIGHT BE EFFECTED BY THIS. HE INTENDS TO TALK TO MR. LANCASTER TO GET THIS CATEGORIZED RIGHT TO GET A TRUER PICTURE. MR. MORRIS WILL MAKE A REPORT ON TRAINING OF A CART MAN AT THE NEXT MEETING. MR. MELIA REPORTED ON THE SEMINAR HE RECENTLY ATTENDED. HE MENTIONED THAT AT ONE OF THE COURSES, EACH PERSON IS CHARGED $1. A ROUND (A SURCHARGE). THIS MONEY IS PLACED- IN A SPECIAL CAPITAL EXPENDITURES FUND AND IS ALLOCATED FOR SOMETHING EACH YEAR.FOR THE BETTERMENT OF THE COURSE. HE LEARNED THAT BALL WASHERS ARE AVAILABLE FREE OF CHARGE FROM STANDARD MEDIA. ALL THEY WANT IS THE ADVERTISING. MAYOR FLOOD STATED HE WOULD LOOK INTO THIS FURTHER. MR. MELIA WENT ON TO SAY THAT NO TWO COURSES WERE HANDLED ALIKE AND DISCUSSED SOME OF THE DIFFERENCES. MR. MORRIS AND CHAIRMAN TROWBRIDGE BOTH ATTENDED THIS SEMINAR ALSO AND ADDED THEIR INPUT TO THE DISCUSSION. MR. NISBET ASKED IF ANY OTHER COURSES LEASED OUT THE FOOD AND BEVERAGE OPERA- TION AND IT WAS STATED THAT THEY DID NOT HEAR OF ANY OTHER SUCH OPERATION. THIS REMINDED CHAIRMAN TROWBRIDGE THAT HE HAD JUST BEEN INFORMED TODAY THAT THE LIQUOR LICENSE IS NOT TRANSFERRABLE. MR. MORRIS POINTED OUT THAT IT WAS NEVER THE INTENTION THAT THE LICENSE BE TRANSFERRED. WHAT WE WANTED TO KNOW WAS WHETHER THE CITY COULD LEASE THE FACILITITES UNDER OUR LICENSE. A MEMBER OF THE AUDIENCE VOLUNTEERED THE INFORMATION THAT NO LICENSE UNDER FEDERAL LAW MAY EVER BE LEASED, WHETHER PRIVATELY OWNED LICENSE OR A CITY LICENSE. THE ONLY WAY YOU COULD DO IT WOULD BE FOR THE PERSON LEASING TO ACQUIRE HIS OWN LICENSE. MR. MELIA REPORTED HE HAD NOT HAD A CHANCE TO TALK TO MR. LADD ABOUT COST CUTS BUT ADDED THAT THEY WERE TRYING TO KEEP . THE INVENTORY DOWN. MR. NISBET STATED THERE WERE NOT COST CUTS IN FOOD AND BEVERAGE OTHER THAN A CUT BACK IN HELP AND HOURS WORKED. CHAIRMAN TROWBRIDGE ADVISED THAT A MAN WILL BE OUT THIS WEEK TO DO SOMETHING ABOUT THE CARPET IN THE PRO SHOP. CHAIRMAN TROWBRIDGE REMARKED THAT THE RENTAL HAD RUN OUT ON 10 CARTS, BUT E -Z GO DONATED THEIR USE UNTIL AFTER THE TOURNAMENT. ALSO, ADS WILL BE PLACED IN THE PAPER WITHIN THE NEXT FEW DAYS ADVERTISING THE RATES. MOTION BY MR. MELIA, SECONDED BY MR. PRICE, TO GO TO A MONTHLY MEETING, BEGINNING IN JUNE - 4TH THURSDAY OF THE MONTH. CARRIED. MOTION BY MR. MELIA, SECONDED BY MR. LI VINGSTON, THAT THE TWO HOUR LIMITATION ON MEETINGS BE SUSPENDED. CARRIED. MR. MELIA ASKED THE. MEMBERS WHAT THEIR OPINION WAS ON THE $1. SURCHARGE. MR. MORRIS STATED THAT IF WE WERE GOING TO CONTINUE TO RUN SO CLOSE TO OPERA- TING COSTS AND NOT HAVE ANY CHANCE OF MAKING NEEDED IMPROVEMENTS, EITHER THE MEMBERSHIP WOULD HAVE TO BE INCREASED OR PUT A $1. SURCHARGE ON EVERY PLAYER. - 2 - MR~ .2PRI. CEc~O~NTED OUT THAT ALL THE ~K~NDS, REGARDLESS, HAVE TO BE DEPOSITED IN THE OPERATING ACCOUNT AND NONE OF IT~CAN BE SPECIFIED FOR ANY.~ USE. JACKSONVILLE WOULD HAVE TO B~-~ECKED TO SEE IF THIS COULD BE DONE. IT WAS AGREED THAT THE SURCHARGE MIGHT BE A GOOD WAY TO GO AND SHOULD BE DISCUSSED FURTHER WHEN THE BUDGET IS BEING CONSIDERED~ MR. MORRIS WAS OPPOSED ON THE GROUNDS THAT YOU COULDN'T RUN SPECIALS AND ADD $1. SURCHARGE. HE SUGGESTED THAT ~NS~EAD OF RAISING THE MEMBERSHIP FEE, EACH MEMBER SHOULD PAY $1. EVERY TIME HE PLAYED. THIS WOULD TAKE SOME OF THE BURDEN AWAY FROM THE PERSON WHO PLAYS 50 TIMES AS COMPARED TO THE PERSON WHO PLAYS 200 TIMES. LETTER WAS READ FROM MR. WILLEY POINTING OUT THAT THERE WAS NO DEFAULT IN THE SECURITY EQUIPMENT IN THE BUILDING, WHICH WAS IMPLIED BY THE NEWS MEDIA. CHAIRMAN TROWBRIDGE REMARKED THAT MAYOR FLOOD MADE IT CLEAR AT THE LAST MEETING IT HAD TO DO .WITH THE LAXNESS OF PERSONNEL AND NOT THE EQUIPMENT. THE PRESIDENT OF THE WOMEN'S GOLF ASSOCIATION VOICED THEIR APPRECIATION FOR THE COOPERATION AFFORDED THEM IN CONNECTION WITH THEIR TOURNAMENT. SHE ASKED WHAT HAD BEEN DONE ABOUT FORMING A MEMBERSHIP COMMITTEE AND CHAIRMAN-TBOW- BRIDGE INFORMED HER SUCH A COMMITTEE HAS RECENTLY BEEN FORMED AND A MEETING WILL BE CALLED SHORTLY. A MEMBER OF THE AUDIENCE EXPLAINED A SYSTEM THAT HAS BEEN USED ON OTHER COURSES. WHEN A PERSON PAYS FOR 9 HOLES OR FOR 18 HOLES, THE CASHIER GIVES HIM A KEY WITH A COLOR CODED TAG WHICH IS EASY FOR A RANGER TO SPOT. A RETURNABLE $1. DEPOSIT IS REQUIRED FOR THE ~KEY. THIS WAS CONSIDERED TO BE A GOOD IDEA AND WILL BE LOOKED INTO FURTHER. MR. CHALOUX AGAIN BROUGHT UP THE MATTER OF CHANGING POSTED PRICES AND IT WAS AGAIN EXPLAINED THAT THE PRICES WERE NOT CHANGED, JUST THE WALKERS' FEES WERE LEFT OFF AT THE REQUEST OF MR. LADD. IN RESPONSE TO THE QUESTION OF WHO AUTHORIZED THE CHANGE, CHAIRMAN TROWBRIDGE STATED THAT HE DIDN' T THINK ANY AUTHORIZATION WAS REQUIRED. HE AND MR. MELIA POSTED THE PRICES. IN RESPONSE TO ANOTHER QUESTION FROM MR. CHALOUX, CHAIRMAN TROWBRIDGE STATED THAT THE BOARD OF DIRECTORS AUTHORIZED THE CLOSING OF THE COURSE IN CONNECTION WITH THE PRO-AM. THE PUBLIC WAS NOT INFORMED BUT A SIGN WAS POSTED. MEETING ADJOURNED AT 8:50 P.M. SEBASTIAN MUNICIPAL GOLF"COURSE BOARD OF DIRECTORS MEETING MAY 12, 1983 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF MEETINGS OF APRIL 14, 28, 1983 CHAIRMAN'S REPORT COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: TRAINING FOR CART MAN NEW BUSINESS: COST CUTS - EACH DEPARTMENT PROGRESS AND IMPROVEMENT ADJOURN