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HomeMy WebLinkAbout05261983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - MAY 26~ 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, VICE CHAIRMAN~DON'LIVIN~STON~,,HARRY~ MORRIS, CARROLL SIMES, DANIEL MELIA, CLAY PRICE, DONALD VICKERS. ABSENT: DAVID NISBET (EXCUSED), THOMAS LOUGHLIN. CHAIRMAN TROWBRIDGE ADVISED THAT SINCE THE LAST MEETING MIKE CLEDES, THE FOOD AND BEVERAGE DIRECTOR, HAS RESIGNED.~' ON THE RECOMMENDATION OF MR. CLEDES, LUCY NELSON-LEE WAS TEMPORARILY APPOINTED TO REPLACE HIM ON A TRIAL BASIS. SHE HAS NO CONTRACT, JUST ON AN HOURLY BASIS. HER.,.PAY HAS BEEN INCREASED SINCE SHE HAS ADDITIONAL DUTIES TO PERFORM. SHE WAS AN EMPLOYEE AND NOT HIRED SPECIFICALLY FOR THIS JOB,~ BOTH MR. NISBET~AND_ MR. PRICE APPROVED THE APPOINTMENT AND SHE HAS BEEN INFORMED THAT SHE IS TO REPORT TO THEM. MR. CLEDES INSTRUCTED HER IN THE GENERAL PROCEDURES. MR. MELIA MENTIONED THAT IT ..WASt ~HIS,.UNDEBSTANDING THAT. ALL: .DEP~RTMENT HEADS HAD/BEEN REQUESTED~ TOi~ATTEND.'THE. MEETINGS. CHAIRMAN TROWBRIDGE STATED THAT HE HAD ASKED MR. LADD TO BE HERE AND MR. LIVINGSTON ADVISED THAT MR. KRAGES WAS ATTENDING A SUPERINTENDENTS' MEETING. MRS. NELSON-LEE IS TOO UNFAMILIAR WITH THE JOB_TO HAVE ANY INPUT TONIGHT. THERE FOLLOWED A DISCUSSION OF THE FINANCIAL REPORT FOR THE PERIOD ENDED 4/30/83. PAGE 1 - OPERATING PROFIT $19,818.65. MR. PRICE DID NOT KNOW WHAT THE INTEREST PAYMENT OF $18,780.87 REPRESENTED, BUT IF YOU TAKE OUT THE APRIL INTEREST PAYMENT OF $13,313., THE PROFIT IS $6486. PAGE 2 - ON CARTS~REVEHUE~W~OH]LD-. BUDGETED $24,37~. FOR THE MONTH OF APRIL SO WE ARE RIGHT AT THE BUDGETED AMOUNT. WE HAD BUDGETED $28,000. FOR GREENS FEES, BUT~ONLY CAME UP WITH $20,220. SO WE FELL SHORT $8,600. THE EXPENSES FOR THE PRO-AM SHOWEDDMORE TO THE EFFECT OF ABOUT $1000. PROFIT RATHER THAN THE $$,$90. INDICATED IN THE REPORT. PAGE 8 - THE PRO SHOP '.FINALLY FELL INTO B~.Wi~E AS FAR AS COST OF GOODS SOLD. INVENTORY REDUCED $3,000. CHAIRMAN TROWBRIDGE REMARKED THAT $1200. WORTH OF SHOES HAD BEEN RETURNED, WHICH IS NOT REFLECTED IN THE REPORT. PAGE 9 - FOOD AND BEVERAGE HAS SHOWN IMPROVEMENT. MR. PRICE SPOKE TO MR. LANCASTER ABOUT THE PROBLEM WITH THE VENDING MACHINES. THERE IS A QUESTION AS TO WHETHER THE CANNED GOODS ARE BEING USED FOR SUPPLIES IN THE BAR. WE SHOW $960. FROM VENDING, BUT~SHOW $1200. COST OF GOODS SOLD, SO THEY HAVE EITHER BEEN USED AT THE BAR OR ELSE THERE HAS BEEN SOME THEFT. ~_~E.~iO WORKING CASH $86,203. WHICH CAN BE USED. LIABILITY $77,876. WHEN YOU TAKE OUT THE $13,333. INTEREST PAYMENT, DONATIONS OF $531., AND ~2000. FOR TIFTON CONSTRUCTION, THERE IS A CASH ~S~gJS~ OF $24,190. MR. LANCASTER EXPECTS TO GET THE TIFTON MATTER TAKEN CARE OF. (RELEASE OF LIEN~') MAY IS STILL THE MONTH TO WATCH TO TELL US WHAT WE WILL HAVE TO DO. MR. TROWBRIDGE ADDED THAT MAY WAS LOOKING PRETTY GOOD. MR. PRICE ADVISED THAT PRELIMINARY BUDGETS MUST BE READY BY JULY 1~ AND A DETERMINATION MUST BE MADE ON LEASING THE PRO SHOP. CHAIRMAN TROWBRIDGE STATED THAT THE BUDGET COMMITTEE WOULD HAVE TO GET TOGETHER AND MR. MELIA ADVISED THAT HE WOULD BE OUT OF TOWN AND SUGGESTED THAT MR. TROWBRIDGE AS THE CHAIRMAN SHOULD TAKE HIS PLACE ON THE COMMITTEE. THIS WAS AGRF~D TO. CHAIRMAN TROWBRIDGE WAS OF THE OPINION THAT THE BUDGET WOULD HAVE TO BE WORKED INCLUDING THE PRO SHOP BECAUSE OF THE TIME LIMIT AND CONSIDER THE QUESTION OF LEASING LATER. MR. PETE HOEY, CHIEF RANGER, MADE THE FOLLOWING REPORT: CURRENTLY,, SINCE;~WE ARE IN THE SLOW SEASON, WE HAVE 5 RANGERS. A NORMAL COMPLEMENT WOULD BE A RANGER EVERY DAY FROM 8 UNTIL 2. THEN ONE FROM 2 UNTIL 6 OR 7 AND THAT ONE FELLOW COMES IN ALL WEEK LONG FOR THE SAME PRIVILEGES THAT THE OTHER GENTLEMEN GET. WE ARE GOING TO RUN THROUGH THE SUMMER WITH JUST $ PEOPLE. THERE_WILL BE TWO DAYS DURING THE WEEK WHEN WE WON'T HAVE RANGER COVERAGE -,WEDNESDAYS AND SUNDAYS. ON WEDNESDAYS A COUPLE OF US CLEAN UP THE RESTROOMS AND CHECK OTHER THINGS WHICH IS IN THE NORMAL LINE OF DUTY. WHEN THE RANGERS COME IN AN 8 O'CLOCK THEY HELP TO BRING OUT THE CARTS. IF THERE ARE SPECIAL TOURNA- MENTS WE ALL ASSIST WITH THAT. FOR ABOUT A 6 WEEK PERIOD A DECIDED EFFORT WAS MADE TO FIND OUT HOW LONG IT TAKES TO PLAY GOLF. WE TIMED PEOPLE FROM BOTH THE FIRST AND TENTH TEES AND FOUND OUT THERE WAS NO TROUBLE TO PLAY THE COURSE IN A FOUR HOUR PERIOD. THE RANGERS STOOD IN THE MIDDLE OF THE FAIRWAYS. THEY DIDN'T RIDE THE SIDELINES. BEING ABLE TO BE OBSERVED WAS ONE OF THE KEY REASONS WHY WE WERE ABLE TO FINISH IN FOUR HOURS. WE MAINTAIN THE ROPED AREAS AND PICK UP DEBRIS. WE ARE OFFERING TO HELP PAINT THE RESTROOMS. THERE WILL BE ONE OPENING WHEN WE GET GOING AGAIN~IN SEPTEMBER. MR. MELIA ADVISED THAT COLOR CODED KEYS ~RE BEING,,'~WORKED ON WHICH WILL INDICATE 18 HOLE PLAYERS AND 9 HOLE PLAYERS AND THE RANGERS WILL BE ASKED TO CHECK THEM OUT. THE QUESTION CAME UP AS TO HOW TO CHECK WHETHER BOTH PEOPLE RIDING IN A CART HAVE PAID. IT WAS SUGGESTED THAT CONSIDERATION SHOULD BE GIVEN TO NOT RENTING HALF CARTS. MR. LIVINGSTON REPORTED THAT THE FULL 18 HOLES HAVE BEEN FERTILIZED. FIVE HOLES YET TO BE AERATED. THE GREBNS HAVE ALL BEEN DONE. IF THE CHEMICAL FOR THE MOLE CRICKETS IS PUT DOWN, IT WILL TAKE A LOT OF WATERING AND THE MEMBERS WILL HAVE TO GO ALONG WITH IT BECAUSE THE SPRINKLERS WILL BE RUNNING OVERTIME. FERTILIZING WILL BE DONE AGAIN TUESDAY. 4 YOUTHS WILL BE COMING IN AT THE END OF SCHOOL, UNDER THE GOVERNMENT PROGRAM. MR. MORRIS REPORTED THAT WE HAVE AN INVITATION FROM E-Z GO TO TRAIN TWO MEN TO REPAIR AND MAINTAIN CARTS. SCHOOL IS FROM MONDAY THBOUGH THURSDAY IN AUGUSTA, GEORGIA. E-Z,GO PAYS FOR ROOM, MEALS, AND SCHOOL. OUR COST IS ONLY TRANSPORTATION. ROUND TRIP TO FLY COSTS $408. PER PERSON. A CAR CAN BE RENTED FOR $119. A WEEK. COST OF GASOLINE WOUND PROBABLY NOT EXCEED $130. TOTAL EXPENSE WOULD PROBABLY RUN ABOUT $200. PER MAN. WE ARE PLANNING TO SEND TOM ROONEY AND BOB KORDA. MOTION BY MR. LIVINGSTON, SECONDED BY MR. MORRIS, TO SEND TWO MEN TO SCHOOL: INSTEAD OF ONE. CARRIED. MR. LADD ASKED THE BOARD TO MAKE A DECISION TO ALLOCATE A FEW DOLLARS (HIS RECOMMENDATION $300.) TO THE LIBRARY ASSOCIATION FROM THE NET RECEIPTS OF THE PRO AM. THE BOTTOM LINE IS NOT IN BUT OVER $1000. WAS NETTED. MOTION BY MR. MORRIS, SECONDED BY MR. LIVINGSTON, TO DONATE $300. OF THE NET PROCEEDS OF THE PRO-AM TO THE SEBASTIAN LIBRARY ASSOCIATION. CARRIED. MAYOR FLOOD WAS ASKED TO MAKE PRESENTATION OF THE CHECK AND HE AGREED. MR. ROBERT McCARTHY, A GOLF COURSE MEMBER, ASKED SOME QUESTIONS OF THE BOABD. AFTER 18 HOLES OF GOLF ARE GUESTS OR MEMBERS ENTITLED TO MORE PLAY WITHOUT PAYING? MR. LADD REPLIED THAT WHEN YOU COME IN TO PAY A DAILY GREEN FEE, YOUR GREEN FEE ENTITLES YOU TO THE PRIVILEGE OF PLAYING GOLF FOR THAT DAY. YOUR CART FEE SHOULD BE PAID AGAIN IF YOU PLAY MORE THAN 18 HOLE~ THIS IS THE WAY IT IS ALL OVER THE WORLD. MR. McCARTHY ASKED THE MEMBERS OF THE BOARD IF THEY AGREED WITH THIS. MR. MELIA DID NOT AGREE. CHAIRMAN TROWBRIDGE STATED THAT HE HAD PLAYED ON MANY COURSES AND HAD BEEN CHARGED TWICE FOR A CART. - 2 - MR. McCARTHY ~SKED IF THE BOARD APPROVED GOING TO THE SEMINAR IN ORLANDO? HE DIDN' T SEE IT ANYWHERE IN THE MINUTES. IF SO, HAVE TRAVEL AND PER DIEM EXPENSES BEEN APPROVED? CHAIRMAN TROWBRIDGE REPLIED THAT IT HAD BEEN BROUGHT UP AT A MEETING AND APPROVED. MR. McCARTHY ASKED IF IT WAS A MOTION. CHAIR- MAN TROWBRIDGE THOUGHT IT WAS. MR. MELIA SAID HE DIDN'T KNOW IF THERE WAS A MOTION. CHAIRMAN TROWBRIDGE STATED THE MINUTES WOULD HAVE TO BE RESEARCHED TO SEE WHAT WAS APPROVED. MR. MORRIS SAID IT WAS PARTIALLY PAID FOR BY THE MEMBERS WHO WENT. MR. MELIA SAID THE GOLF COURSE PAID THE REGISTRATION FEE AND THE MOTEL. THIS WAS A BUDGETED ITEM. IN RESPONSE TO ANOTHER QUESTION, MR. LADD INFORMED THAT THE $30,000. INVENTORY REPRESENTED THE COST PAID PLUS SHIPPING CHARGES. MR. McCARTHY' QUESTIONED THE LACK OF DETAIL IN THE COMMITTEE REPORT ON THE PRO AM. CHAIRMAN TROWBRIDGE STATED ~ WAS A 13 PAGE REPORT AVAILABLE INDICATION THAT THE NET PROFIT'~.WASi $13~6.50'.''''~ MAYOR FLOOD REQUESTED MR. LADD TO PREPARE A SHORT SUMMARY SHOWING THE NUMBER OF PROS AND AMATEURS, THE TOTAL PROFIT, ETC., WHICH CAN BE READ INTO THE MINUTES AT THE NEXT MEETING. MEETING ADJOURNED AT 8:09 P.M. - 3 - SEBASTIAN MUNICIPAL GOLF.~,COURSE BOARD OF DIRECTORSMEETING MAY 26, 1983 AGENDA CALL TO ORDER ROLL CALL FINANCIAL REPORT CHAIRMAN ' S REPORT: COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: TRAINING FOR CART MAN NEW BUSINESS: PRO-AM REPORT PROGRESS AND IMPROVEMENT ADJOURN