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HomeMy WebLinkAbout07-10-2017 BAC AgendaMycf 5EEBASTL HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — July 10, 2017 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: Meeting of June 19, 2017 5. Presentation by Ken Killgore, Administrative Services Director and Committee discussion of the Draft Budget and Capital Improvement Plan Updated Recommendations. 6. PUBLIC INPUT 7. STAFF MATTERS (Ken Killgore, Administrative Services Director) 8. BOARD MATTERS a. Comments/Discussion by Individual Committee Members b. Discussion of Topics for Next Meeting on July 31, 2017 9. ADJOURN Agenda Attachments: Minutes for Meeting of June 19, 2017 Packet with Updated Draft Budget Pages Updated Draft Budget and Capital Improvement Plan (Public Copy is on City's Website) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25 ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES OF REGULAR MEETING JUNE 19, 2017 1. Chairman Napier called the Citizens Budget Review Advisory Board Meeting to order at 6:00 p.m. 2. Pledge of Allegiance was recited by all. 3. Roll Call Present: Mr. Ed Herlihy Mr. Tim Slaven Mr. Larry Napier Mr. Michael Frank Mr. Bruce Hoffman Mr. Harry Hall Ms. Andrea Ring Members Not Present: Mr. Sergio Mota— Excused Ms. Victoria Flaherty Alsn Presant Mr. Kenneth Killgore, Administrative Services Director Ms. Susan Mann, Recording Consultant 4. Approval of Minutes A. Meeting of June 5, 2017 Mr. Napier called for any corrections to the minutes; hearing none he called for a motion. A motion to approve the June 5, 2017 meeting minutes as presented was made by Mr. Hoffman, seconded by Mr. Hall and carried unanimously by voice vote. 5. Presentation by Ken Killgore Administrative Services Director and Committee discussion of the draft Budget and Capital Improvement Plan Recommendations. Mr. Killgore stated that the 2017-2018 Recommended Budget and Capital Improvement Program Booklet was distributed to the Board. He explained that it is a draft, staff is still working on finalizing the expenses and the certified Ad Valorem Tax information has not been received. Citizens Budget Review Advisory Board Page 2 Meeting Minutes of June 19, 2017 Mr. Killgore continued by reviewing the Power Point Presentation he had provided to the Board (copy attached). He explained what is covered in the presentation and stated that he would be happy to answer any questions either during the presentation or at the end. He stated the expenses are slightly less than in the 2017 budget; revenues are slightly more than in the 2017 budget; as directed by City Council the same Ad Valorem Tax Revenues as last year were used in this budget; and the Reserves are fully replaced for the costs of the Voluntary Early Retirement Program. He reviewed the General Fund Summary of Changes in detail and noted that there was a net budget decrease. He reviewed the Personnel Cost and noted they have increased. He provided details on Pay and Benefits and Position Changes for 2018. He stated that the additional personnel included in the budget are the result of the savings from the Voluntary Retirement Program. He reviewed the Operation Costs providing details on each category regarding increases/decreases and noted the net budget amount is up. He continued to the Capital Purchases and noted that it is down. He explained that instead of budgeting for equipment replacement in each department any funds necessary can be allocated from the Equipment & Facility R&R Reserve Funds. He stated the Transfers out of the General Fund to other funds is reduced and provided details on the Funds and amounts and the reason for the reduction in the proposed budget over the current year budget. He reviewed the Revenues and Balancing Tactics explaining the revenue sources providing details on the changes and the reasons for the changes. He provided a detailed explanation of the items that were not included in the budget. He reviewed the Enterprise Funds, Golf Course, Airport, Building, and provided details on the estimated revenue and expenses of each. He reviewed the Special Revenue and other Revenue Funds, Local Option Gas Tax Fund, Parking in Lieu of Fund, Discretionary Sales Tax, Riverfront CRA Fund, Recreation Impact Fee Fund, Stormwater Utility Fund; Special Revenue/Trust Funds Law Enforcement Forfeiture Fund, Cemetery Trust Fund; Debt Service Funds, Discretionary Sales Tax Debt Service, Stormwater Utility Debt Service providing details on the increases or decreases projected in the draft budget. He reviewed the Property Values and Millage: Estimated Values/Roll-Back Rate and provided information regarding the property value increase and how using the same millage rate or the roll -back rate would impact revenues. He also discussed what the impact would be considering reassessments vs. new properties. He stressed that this is an estimate only because the final information has not been provided. He reviewed the Tax Roll Additions for years 2012-2016 and stated that his estimated revenue is Citizens Budget Review Advisory Board Page 3 Meeting Minutes of June 19, 2017 conservative and based on the prior years. He provided details on how the 3.5 Assumed Roll -Back Rate and the 3.8 Millage Rate would impact residential and commercial properties. He reviewed Other Considerations; Unsettled Personnel Issues; Set Proposed Millage Rate higher to allow for flexibility because if the millage rate has to be increased the City must send each resident by USPS the information on the increase which results in a very high cost. He stated that a Referendum has been passed to increase Homestead Exemptions; he provided a detailed explanation of how the increase will reduce the City's Property Tax Revenue. He noted that the Referendum will be on the November, 2018 ballot and if passed will be implemented January 1, 2019 impacting the City's Fiscal Year 2019- 2020. He cautioned the Board that this situation must be kept in mind when budgeting for the next two years. He concluded his presentation and offered to answer any questions. Ms. Ring asked what the monies designated for the Indian River Lagoon are to be used for. Mr. Killgore explained that the funds were spent for membership in the Indian River Lagoon Coalition and other small projects such as the Oyster Mats; the membership will not be renewed and the City will be able to continue to fund the smaller projects. He stated that the funds saved would be better used by applying them to the Septic to Sewer project. Ms. Ring asked if the savings could be used to install a baffle box which would filter the drainage and better protect the lagoon. Mr. Killgore responded that it would be more cost effective for the City to explore the possibility of a matching grant for the baffle box. He provided details on how much money will be available for Septic to Sewer Grants at the end of the year and commented that there have not been a large number of residents applying for the grants. Mr. Hall asked for information regarding the amount of money involved in the Early Retirement Program. Mr. Killgore provided a detailed explanation of how the Early Retirement Program was established. He noted that it was funded from the Reserves and one half of the expense was repaid and the remaining balance will be repaid in the upcoming budget cycle. He explained that with the cap City Council placed Capital Improvements there was a savings and that was applied to reduce the balance due from the Early Retirement Program. Mr. Hall referred to the golf cart purchase and noted that the building in which they are stored is leaking and asked if it would be repaired. Mr. Killgore responded that he did not have an answer regarding repairs to the building. Mr. Hoffman asked if the cost of proposed Maintenance Facility would be funded through the DST or if it would be financed. Mr. Killgore responded that the current Capital Projects Plan assumes the end of the DST revenue, but with its extension for an additional 15 years the funds would be available to fund it internally. Mr. Hoffman suggested seeking outside financing and when the existing site is sold to use those funds to pay off the financing. Mr. Killgore responded that is an option, but if the City Citizens Budget Review Advisory Board Page 4 Meeting Minutes of June 19, 2017 has the money, it would be more cost effective to fund the construction without borrowing the money. Mr. Hall asked, if needed, could a police dog be purchased from the Law Enforcement Forfeiture Fund. Mr. Killgore responded that State Statute clearly does not allow budgeting items for this fund. Mr. Hall responded that the purchase of police dogs from this fund is exempt from the State Statue and if a dog is needed, this would be a source of revenue. Mr. Killgore stated that the proposed Police Department Budget did not include a police dog. Mr. Hall suggested using the Forfeiture Fund to establish a Body Cam pilot program. Mr. Killgore responded that he did not like to see a pilot program started and proven successful without consideration of the impact on the overall budget. 6. Public Input Mr. Napier called for Public Input; hearing none he continued with the agenda. 7. Staff Matters — Ken Killgore Administrative Services Director Mr. Killgore stated that until the City has confirmation of the final property tax revenue the budget cannot be finalized. He expressed his appreciation for the Board's patience. He asked the Board to provide their comments on the Draft Budget this evening so he will have as much time as possible to make any changes that are identified. 9. Committee Member Matters A. Comments/Discussion by Individual Members Mr. Napier advised the Board that this is the time to ask their questions or make their suggestions on the Draft Budget. Ms. Ring reiterated her concern that a baffle box be included in the Budget. She asked if the Indian River Lagoon monies in the budget could be used. Mr. Killgore responded that is possible, but he supported seeking grant funding prior to placing the full cost in the Budget. Mr. Hall asked what is proposed to be done with the monies budgeted for Swale Improvements. Mr. Killgore stated the swales on private property sometimes become blocked and the owner is not able to clear them which obstructs the proper flow of the stormwater. He explained that some funds are being budgeted so the City could provide assistance, to those needing it, to keep the swales clear. He stated that the preliminary thought is to award grants to help residents pay for clearing swales or possibly hiring a contractor to perform the work. Mr. Hall asked if any of the funds budgeted in Local Option Gas Tax for traffic calming would be used for any sort of traffic control device on Barber Street and Joy Haven. Mr. Killgore responded that it had not been identified in the information he received from Citizens Budget Review Advisory Board Page 5 Meeting Minutes of June 19, 2017 staff for inclusion in the Budget. Mr. Hall stated that the issue had been discussed some time ago, but no additional information had been provided on possible funding sources. He expressed concern about how dangerous the intersection is. Mr. Hall referred to the budget item for road repairs and asked if any of the smaller, residential streets will be addressed. Mr. Killgore responded that the City Engineer evaluates the condition of the streets and determines which ones will be included in the budget based on their condition. He stated that another consideration is to work on roads in the same area and not have crews moving from one side of town to the other. Mr. Hall stated that he is concerned that the amount budgeted for road work is sufficient to keep the City's roads in good shape and not just maintain status quo. Mr. Herlihy stated that he has seen a computer generated chart showing the roads. He explained that the roads are rated as to condition and repairs are budgeted accordingly. He continued that the Board needs to be prepared to advise the City Council on the millage rate to be set. He reiterated that the rate set is the maximum because if it is set too low and has to be increased the City is required by law to send a first class mailing to all residents, which is very expensive. He suggested recommending the 3.8 millage rate as discussed which should cover the draft budget requirements. He explained that if the Council approves using the 3.8 millage rather than going to the roll -back millage rate an additional $329,000 would be generated. He stated these additional funds could be used toward septic to sewer grants to help residents with their expense. He stated that another thought would be to establish a cushion against the lost revenue caused by the increase in the Homestead Exemption. He expressed that doing so for the next two years the City would have time to adjust to the reduced revenue. Ms. Ring stated that she supports establishing a cushion to help make up for the lost revenue caused by the increased homestead exemption. Mr. Frank stated that Mr. Herlihy made a valid point. He thanked Mr. Killgore for is informative presentation and work on the budget. Mr. Napier stated, regarding the budget for road repairs, that there is approximately half in the draft budget than was spent in the current budget year. He requested that staff assign dollar amounts to the road repairs on the chart of streets and provide it to the Board for review. Mr. Killgore responded that there was quite a bit of road work already performed in the last two years so it was the opinion that the backlog had been caught up thus requiring less in the upcoming budget. Mr. Napier stated that he would like to see more budgeted in the out years and provided his suggestion of where the funds could be found. He stated that there was nothing in the budget for canal repairs. Mr. Killgore responded that at the direction of the City Council, if a bulkhead failed, it would not be replaced; the area where it was located would be smoothed into a slope going to the water. Ms. Ring urged the Board to increase the amount in the road budget in order to be able to do better repairs that would last longer. Citizens Budget Review Advisory Board Page 6 Meeting Minutes of June 19, 2017 Mr. Napier stated that he does not support using the 3.8 millage rate and designating the additional revenue to septic to sewer or as a cushion against the lost revenue from the homestead exemption increase. He supported recommending the roll -back millage rate to the City Council which would result in no increase in property taxes, but would still meet the requirements as indicated in the draft budget. He stated that in his opinion if there are any excess funds they should be allocated to either the septic to sewer or the road work. Mr. Hall asked if the roll -back millage would cover the draft budget. Mr. Killgore responded that he will not know what the roll -back millage rate is until he receives the DR420. Mr. Hoffman supported Mr. Herlihy's suggestion to recommend the 3.8 millage rate, which is the same as this year, to Council for the purpose of the notification to residents. He reiterated that the rate can always be lowered, the point is that it cannot be increased without a great deal of expense. A motion that at the July 12th City Council Meeting, where they are going to set the maximum millage for the DR420, that we recommend a millage rate of 3.8, was made by Mr. Herlihy and seconded by Mr. Hoffman. ROLL CALL: Mr. Herlihy —Yes Mr. Slaven -- Yes Mr. Napier — No Mr. Frank — No Mr. Hoffman —Yes Mr. Hall —Yes Ms. Ring — Yes Motion Passed: 5 — 2 Mr. Herlihy stated that the Board should make a recommendation to City Council regarding funds raised by the 3.8 millage rate be earmarked for one of three uses, road repairs, septic to sewer or to provide a cushion against the lost revenue caused by the increased homestead exemption. Mr. Napier responded that he does not support establishing a cushion because increased property values would offset the increased exemption. As the result of a detailed discussion regarding the additional funds raised should the 3.8 millage rate be adopted, it was agreed that a recommendation to City Council should be made to use the additional funds for road repairs and septic to sewer. A motion to recommend to City Council a millage rate of 3.8, any increase, which is projected to be approximately $329,000, be used by the City Council for one of two additional purposes which would be road improvements or sewage linkage was made by Mr. Hall and seconded by Mr. Frank. During discussion Mr. Hoffman expressed concern about trying to predict the Council's action regarding the millage rate. Ms. Ring stated that she felt the motion is premature. Citizens Budget Review Advisory Board Meeting Minutes of June 19, 2017 Page 7 Mr. Herlihy explained that he may have been premature in suggesting this recommendation be made now because the actual millage rate will not be set until September. After extensive discussion regarding the schedule for the City Council to set the millage rate and hold the public hearings Mr. Napier called for a vote on the motion. ROLL CALL: Mr. Herlihy — No Mr. Slaven — No Mr. Napier—Yes Mr. Frank — No Mr. Hoffman — No Mr. Hall —Yes Ms. Ring — No Motion Failed: 5 — 2 B. Proposed Topics for Next Meeting Following a discussion regarding the presentation Mr. Herlihy is preparing, concerns about the roads needing repairs, etc. Mr. Napier directed Mr. Killgore to follow the same format for the next meeting as he did for this meeting's agenda. 10. Committee Member Next Meeting Date (Monday, July 10 2017) 11. Adjourn — There being no further business Chairman Napier adjourned the meeting at 8:36 p.m. A Chairman Larry Napier Date: 2018 Budget and Capital Program Presentation on Draft Budget Update Budget Review Advisory Committee Meeting Monday July 10, 2017 Prepared By: Ken Killgore Administrative Services Director 2018 Budget and Capital Program February 8, 2017 City Council Motion: "MOTION by Vice Mayor Coy and SECOND by Mayor McPartlan to advise the Budget Review Committee that not one penny more than we have to - to maintain our quality of life - will be budgeted, in the next budget." 2018 Budget and Capital Program Changes from Initial Draft General Fund Expenditures: $13,191 Job Upgrade (Admin. services). • 1,200 Fuel Tank Cleaning (Fleet). 48,000 Maintenance Worker (Stormwater). • 10,000 Consultants (Comm. Development). • 10,000 Engineering Services (Engineering). • (40,000) Insurance (Non -Departmental). $ 42,391 Net Increase Notes: Generally Adjust for Events Subsequent to June 12� Draft or Corrects Oversights. 6/30/2017 2018 Budget and Capital Program o What's Included in General Fund? o Revenues and Balancing Tactics. o What's Left Out? o Enterprise and Other Funds. o Property Values & Millage. o Other Considerations. 2018 Budget and Capital Program Changes from Initial Draft General Fund Revenues: • $ 4,099 Ad Valorem at 3.4 Millage. • (7,465) Airport Charge for GF Services. 431 State Board Interest. • $ (2,935) Net Reduction. Notes: - At 3.4000 Millage, Tax Roll Additions slightly offset the 3.4986 Roll -back. • Recalculated Level of Services Being Provided. - Adjustmentto Desired Reserve Payback Amount. 2018 Budget and Capital Program Changes from Initial Draft Voluntary Retirement Program Payback: $ 371,547 Total Costs of Program. (185,774) Recovered by 2017 Budget. - 94,521 R&R Account Adjustment. $ 91,252 Remainder of Payback Payback of Remainder in 2018: $ 136,578 Recovered in Initial Draft. 2,935 Revenue Reduction. (42,391) Expenditure Increase. $ 91,252 2018 Budgeted Payback. What's Included — General Fund Overview o $190,850 vs. 1.6% vs. 1.9% Less than $233,241 2017 Expenditures Budget. o$151,284 vs. Still 1.3% More than 2017 $154,219 Budgeted Revenues. o Updated Draft Budget: . 3.4 Mil vs. Same Ad Valorem Revenue. . Added 3 vs. 2 Full -Time & 1 Part-time. . Reserves Fully Replaced for Costs of Voluntary Early Retirement Program. What's Included? — Personnel Cost Up $644,172 vs. $582,981 o Pay and Benefits . 3% Allocated for Pay Increases (Negotiablel). • 10% Higher Medical Insurance Premiums (RFP). o Position Changes for 2018 Audio Visual Technician (Temp). Community Development Director/CRA Manager. Additional Police Officer and 2 Part-time Police Officers. Removed City Engineer Position. r Changed 1 Maintenance Worker to 2 Part-time in the Roads & Maintenance Division. Added 2 Maintenance Workers in Strmwater Division, Reduced 1 Part-timer in Facilities Maintenance. Reduced Gymnastic Assistants Part-time from 10 to 8. Part-time Cemetery Maintenance Worker to Full-time. What's Included? — Capital Purchases Down $133,035 o Request for Capital Equipment Reduced by Shifting to Discretionary Sales Tax and Recreation Impact Fee Fund. o Deferred Replacements of a Pick-up Truck, Mower and Fleet Management Equipment to next year. Can use Equipment & Facility R&R Reserve Funds, if necessary. 6/30/2017 What's Included — General Fund Summary of Changes $ 644,172 vs. Personnel Costs 582,981 (12,401) vs. 6,399 o (133,035) (503,812) (185,774) $ (190,850) vs. $(233,241) Operating Expenses Capital Equipment Transfers to Other Funds Contingency Net Budget Decrease. What's Included — Operation Cost Up $12,401 vs. $6,399 $ 26,305 Election Cost. 25,500 Payroll Software Upgrade. (30,000) Contract for Ditch Mowing. (39,471) Park Maintenance. 10,000 Consultant Fee - Comm.Dev. 10,000 Consultant Fee — Engineering. (40,000) Insurance Premiums. 25,265vs.24,065 Increases to Others. $ 12,401 vs. $6,399 Net Budget Increase What's Included? — Transfers Down $503,812 o Transfers -Out Reduced: . $200,000 to Local Option Gas Tax Fund. . $38,454 for Carryovers & Dump Truck. . $132,925 for Additional Street Work. • $5,526 for Airport Wind Sock & A/C Repairs. . $100,000 for Indian River Lagoon Account. . $1,907 for Golf Course Ball Washers. . $25,000 for Building Fund Licensing Service. 2 Revenues and Balancing Tactics o Ad Valorem Taxes at 3.4 Millage vs. Same Dollars as 2017. ("not one penny more...") 0 3% Growth of Electric Franchise Utility Taxes. 0 4% In State Revenue Sharing and Half -Cent. o $25,000 for Repayment of Airport Loan for Legal Expenses (Balance Will be $65,000). o Cut or Deferred Equipment/Facility Replacements Requested "Just -in -Case". o Qualified Items to Special Revenue Funds. o Sought to Repay Reserves for Voluntary Retirement Program. Enterprise Funds: Golf Course o Assuming Significantly More Revenue Due to Capital Improvements and an Upgrades to the Restaurant. o $6,000 Increase in Airport Rent. o Paying Principal and Interest on Building Fund Inter -fund Loan. o Carts Purchase Approved 6/28/17 vs. Assuming 2017 Purchase of Carts with Same Financing from the Bank. o Reduced Building Maintenance Responsibilities for Golf Director. Enterprise Funds: Building o Operating Revenue Estimates Reduced. o Expecting $31,744 for Principal and Interest on Golf Course Loan. o No Additional Loans are Assumed. 6/30/2017 What's Left Out? o No Contingency for Negotiations Different Than 3% Pay Raises. o No Contingency for Health Insurance Increases, if more than 10%. o Added Property Tax Revenue Resulting from Additions to the Tax Roll. N/A o Expense Items Not in Draft that are Being Reconsidered. N/A Enterprise Funds: Airport o Rentals Projected Higher Due to Income from Hangar C. o $10,000 Allocated for Economic Development Advertising. o $10,000 Allocated for Entrance Signage. o Repaying $25,000 of General Fund Loan and Scheduled Amortization of Loans fro Discretionary Sales Taxes. o Increased Building Maintenance Responsibilities for Airport Director. Special Revenue and Other Funds: Special Revenue Funds o Local Option Gas Tax: . Assuming 4% Annual Revenue Increase. . Allocating $451,000 for Repaving Indian River Drive next year. . Allocating $320 000 for Repaving Pleasant View, Rollinghili Special Revenue and Other Funds: Special Revenue Funds o Discretionary Sales Tax: • Stormwater Bank Note Final Payment in 2022. • Annual Allocation for Computer Upgrades and PC Replacements Scheduled for 2019. • Annual Replacement of Police Vehicles. • Shoreline Work at Working Waterfront in 2019. • Matching on Stonecrop Drainage in 2018. • Funds Police Radio System Upgrade. • Funds Relocation of Public Works Compound. • Allocation for Stormwater Heavy Equipment. • Matching on Several Airport Projects. • Funds New Irrigation System at Cemetery. Special Revenue and Other Funds: Special Revenue Funds o Recreation Impact Fee Fund: • Working on Issues with Pickle Ball and Football Field Restrooms Budgets. • Planning for Barber Street Ballfield Lighting in 2018 vs. Late in 2018 and Early 2019. • Planning for an ADA Playground in 2018. o Stormwater Utility Fund: • Budgeting Stormwater Park Electric, Pump/Baffle Box Filterst Replacing Equipment, Road Crossing &Side Yard Piping. • Suggesting Grants for Swale Improvements. • Adjusting Annual Transfer to General Fund. Special Revenue and Other Funds: Debt Service Funds o Discretionary Sales Tax Debt Service: • Final Maturity was 4/01/17. o Stormwater Utility Debt Service: • Includes Required Bank Note Payments. • $1,912,000 Outstanding as of 9/30/17. • Final Maturity on 5/01/22. 6/30/2017 Special Revenue and Other Funds: Special Revenue Funds o Riverfront CRA Fund: • Allocation for Repairs at Working Waterfront. . Annual Funding for Special Events. • Annual Funding for Sign Grant Program. • Annual Funding for Sewer Connection Program after 2018. ($230K Less Grants Awarded In 2017, Plus $240K for Lagoon.) • Updating CRA Master Plan Budgeted for 2018. • Annual Funding for Riverview Park Trees. . Funds for Wayfindin . Signage in 2018 and Street Signage in 2019 and 2020. Special Revenue and Other Funds: Special Revenue/Trust Funds o Law Enforcement Forfeiture Fund: • Used Only for Unbudgeted Items. o Cemetery Trust Fund: • 1/3 of Sales is Non -Expendable but Interest can be Used toward Maintenance. • 1/2 of Sales is Expendable on Expansions or Adding Capacity. Planning for Headstone Straightening Project in 2018. Property Values and Millage: Estimated Values/Roll-Back Rate o Taxable Property Values Increased $125,647,396 vs. $90,245,442 or 12.1% vs. 8.7% per Property Appraiser's DR -420 vs. Estimate. o At 3.4 Millage vs. the Same 3.8 Millage, this Would be $4,099 vs. $329,215 in Additional Property Taxes. o If Increase is All Reassessments, Roll -Back Rate is Probably About 3.4 Mills. N/A If Increase is All Additions, Roll -Back Rate is Probably About 3.7 Mills. N/A If Additions Equal to Last Year Roll -Back Rate is Probably About 3.5 Mills. N/A M Property Values and Millage: Taxable Value Additions Dollar Value of Tax Roll Additions: 2017 35,951,701 2016 25,763,700 2015 25,492,245 2014 19,914,805 2013 9,435,090 2012 7,462,986 a Other Considerations o Unsettled Personnel Issues: • Premiums for Employee Health Insurance Have Not Been Set - 10% Allocated. • Wage Opener Negotiations Not Complete. o Normally Set Proposed Millage Higher to Allow Flexibility in Dealing With Other Matters Resulting from Budget Discussions and Hearings. o State Approved Referendum for an Increased Homestead Exemption. o Expenditure Adjustments Dependent on Additions to Taxable Values. N/A Other Considerations o Referendum for an Increased Homestead Exemption. • In $25K Exempt • 2nd $25K Taxed • 314 $25K Exempt • 4th $25K Taxed • 5th $25K Exempt o Helps on Property Over $100K per SOH. o Roll -back Disregards Extra Exemption. o Offsetting Millage Increase Will Shift Burden to Rentals and Commercial. W 6/30/2017 Property Values and Millage: Millage o 3.4986 Rolled -Back Rate - 7.9% Lower • $100 000 Homestead Property Would Pay $15.(50 a Year Less, Unless Reassessed. • $100,000 Commercial Property Would Pay $30.00 a Year Less, Unless Reassessed. o 3.4000 Millage - 10.5% Lower $100 000 Homestead Property Would Pay $20.60 a Year Less, Unless Reassessed. $100 000 Commercial Property Would Pay $40.60 a Year Less, Unless Reassessed. I Red = Other Considerations Final Was Less; Blue = Final Was More Budgetaudget Rolled Back Proposed Final 2007 3.0519 3.0519 3.0519 2008 3.2121 3.0519 2.9917 2009 3.3646 3.3646 3.3456 2010 3.8038 3.8038 3.3456 2011 3.9019 3.5940 3.3041 2012 3.7311 3.3041 3.3041 2013 3.5646 3.7166 3.7166 2014 3.7398 3.7166 3.7166 2015 3.5446 3.8556 3.8556 2016 3.6290 3.8556 3.8556 2017 3.6700 3.8556 3.8000 2018 3.4986 3.4000 3.40001 Other Considerations Ballot Nov. 2018 - Effective Jan. 1, 2019 - FY2019-20 (Dollars in Billions) Total Homestead Others Just Value $1.804 $ 1.072 $ .732 Assessed $1.506 $ .807 $ .699 Save -Our -Homes 83.5% 75.3% 95.5% Exempt $ .469 $ .377 $ .092 Taxable $1.037 $ 430 $ 607 %of Just Value 57.5% 40.1% 82.9% $.120 More Exempt $.917 $ .310 $.607 % of Just Value 50.80/9 28.9% 82.9% $.130 More Exempt $.907 $ .300 $.607 % of Just Value 50.3% 28.0% 82.9% 5 Other Considerations Ballot Nov. 2018 - Effective Jan. 1, 2019 - FY2019-20 (Dollars in Millions) 3.400 Mills Now Total Homestead Others Tax Proceeds $3.797 $1.625 $2.172 of Proceeds 100.0% 42.8% 57.2% 3.7911 Mills - $120 Added Exemption - 11.5% Increase Tax Proceeds $3.797 $1.375 $2.422 % of Proceeds 100.0% 36.2% 63.8% 3.8277 Mills - $130 Added Exemption - 12.6% Increase Tax Proceeds $3.797 $1.352 $2.445 % of Proceeds 100.0% 33.1% 66.9% 6/30/2017 11