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HomeMy WebLinkAbout06231983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS — JUNE 23, 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.M. PRESENT: CHAIRMAN ARTHUR TROWSRIDGE, VICE CHAIRMAN DON LIVINGSTON, HARRY MORRIS, CARROLL SIMES, CLAY PRICE, DON VICKERS, DAVID NISBET. ABSENT: DANIEL MELIA (EXCUSED), THOMAS LOUGHLIN. CHAIRMAN TROWBRIDGE ANNOUNCED—THAT HE HAD RECEIVED A LETTER OF RESIGNATION FROM THOMAS LOUGHLIN, ALTERNATE MEMBER OF.THE BOARD OF DIRECTORS (CITY), MR. LOUGHLIN STATED HE COULD NOT FIND THE TIME REQUIRED TO BE A MEMBER. MOTION BY MR. NISBET, SECONDED BY MR. LIVINGSTON, TO ACCEPT MR. LOUGHLIN'S RESIGNATION. CARRIED. MOTION BY MR. LIVINGSTON, SECONDED BY MR. VICKERS, TO APPROVE THE MINUTES OF THE MEETINGS OF MAY 12 AND 26 AND SPECIAL MEETING OF JUNE 6. CARRIED. MR. MORRIS REPORTED THAT TWO MEN HAD BEEN SENT TO THE E—Z GO SCHOOL FOR TRAINING IN REPAIR AND MAINTENANCE OF GOLF CARTS AND APPARENTLY LEARNED A LOT. THE SENIORS' TOURNAMENT WENT PRETTY WELL. THERE ARE SOME PROBLEMS TO BE IRONED OUT CONCERNING COLOR CODED TAGS ON CART KEYS. HOW WILL RANGERS KNOW SOMEONE IS JUST PLAYING THE BACK 9? HOPEFULLY THIS WILL BE IN AFFECT BY THE NEXT MEETING. MR. VICKERS MENTIONED THAT THERE SHOULD BE SOME RAKE HOLDERS ON THE GAS CARTS. MR. PRICE STATED THAT THE LARGEST EXPENDITURE IN MAY WAS $25,531.67 FOR I�1 MAINTENANCE WHICH INCLUDED FERTILIZING. PROFIT FOR 8 MONTHS, NOT INCLUDING DEPRECIATION, IS $170,816. PROFIT FOR PRO—AM WAS $64.00 (MUCH LESS THAN PROJECTED). MR. PRICE MENTIONED THAT THERE WILL BE A LARGE EXPENDITURE COMING UP FOR REPAIR OF TWO PUMPS. SURPLUS CASH POSITION AT END OF MAY — $14,464.44. WE CAN EXPECT TO LOSE $18,000. OVER THE REMAINING 4 MONTHS. WE'RE HOPING IT WILL BE $3000. A MONTH WHICH DOES NOT INCLUDE THE $13,333. THAT HAS TO BE TRANSFERRED TO THE BANK. THE LOSS WILL BE MORE THAN OFFSET BY THE PROFIT MADE DURING THE YEAR SO FAR. IT'S JUST THAT THE EXPENDITURES FOR THE NEXT 4 MONTHS SHOULD BE HELD DOWN AS MUCH AS POSSIBLE. MR. PRICE REMARKED THAT IN ORDER TO PREPARE NEXT YEAR'S BUDGET A DECISION WILL HAVE TO BE MADE REGARDING THE LEASING OF THE PRO SHOP. THE BIGGEST ADVANTAGE WOULD BE SAVING OF WAGES AND INVENTORY. DECISION ON LEASING THE PRO SHOP WAS TABLED SOME MONTHS AGO, PENDING AN INVESTIGATION INTO WHETHER OR NOT THE FOOD AND BEVERAGE OPERATION COULD BE LEASED, T0O. MAYOR FLOOD ADVISED THAT WE CAN— NOT LEASE THE FOOD AND BEVERAGE BECAUSE OF THE LIQUOR LICENSE. IF THE INTENT IS TO LEASE THE PRO SHOP AND STILL PAY THE PRO A SALARY, IT WOULD HAVE TO GO OUT TO BID. MR. MORRIS SAID HE COULD PREPARE A PACKAGE FOR APPROVAL OF THE BOARD OF DIRECTORS AND THE CITY COUNCIL, BUT DID NOT WISH TO DO SO UNTIL A DECISION IS MADE. MOTION BY MR. VICKERS, SECONDED BY MR. LIVINGSTON, TO PREPARE A PACKAGE TO LEASE OUT THE PRO SHOP. CARRIED. MR. MORRIS REMARKED THAT THE PREVIOUS PACKAGE HE HAD PREPARED WAS STRICTLY ON A COMMISSION BASIS. NO SALARY INVOLVED. IT WOULD BE THE PRO SHOP ITSELF, lolb1 THE MERCHANDISE, PROVIDING A COUNTER PERSON TO TAKE CARE OF PRO SHOP AND COLLECT OUR MONEY FOR GREENS FEES AND CART FEES. WE WOULD GET A PERCENTAGE OF THE INCOME FROM THE DRIVING RANGE MOTION BY MR. VICKERS, SECONDED BY MR. NISBET, TO ACCEPT THE FINANCIAL REPORT FOR THE PERIOD ENDING 6/30/83. CARRIED. MR. LIVINGSTON REPORTED THAT MR. KRAGES HAS 3 SUMMER HELPERS FROM SCHOOLS WORK- ING ON TRAPS, GREENS, FLOWER BEDS. HE IS NARROWING THE FAIRWAYS AND MAKING THE ROUGHS HIGHER. HE DESERVES A LOT OF CREDIT. HE WENT TO A SUPERINTENDENTS' MEETING LAST YEAR, WHICH HELPED HIM A LOT. THERE IS ANOTHER MEETING COMING UP IN JULY, WHICH HE SHOULD ALSO ATTEND. THE MONEY IS IN THE BUDGET. ($55. REGISTRATION FEE.) MOTION BY MR. VICKERS, SECONDED BY MR. PRICE, TO SEND MR. KRAGES TO THE SUPER- INTENDENTS' MEETING IN TUSCALOOSA, ALABAMA, IN JULY. CARRIED. MR. KRAGES REPORTED THAT ONLY ONE PUMP NEEDS REPAIR AT A COST OF ABOUT $5.-600. MR. NISBET REPORTED THAT WITH REGARD TO THE MAY REPORT, SALARIES IN THE FOOD AND BEVERAGE DEPARTMENT WERE A CONSIDERABLE EXPENSE BECAUSE OF THE PRO AM. WITH THE RESIGNATION OF MR. CLEDES, THE SALARIES IN JUNE WILL RUN ABOUT $200. LESS A WEEK, BUT THE BOTTOM LINE WILL SHOW AN INCREASE BY THE END OF THE MONTH. THERE IS A PROBLEM REGARDING RESPONSIBILITY, WHETHER THE ACTING MANAGER IS THERE OR NOT. FOR INSTANCE, THERE WAS A PROBLEM WITH THE ICE MACHINE AND THE CASH REGISTER. THE ACTING MANAGER WAS THERE THE FIRST DAY AND CALLED FOR REPAIRS. THE SECOND DAY, SHE WAS NOT AND MR. NISBET WANTED TO KNOW WHO HAD THE RESPONSI- BILITY TO FOLLOW UP ON ITEMS OF THIS NATURE. CHAIRMAN TROWBRIDGE SUGGESTED THAT MRS. ZUKOWSKI COULD MAKE SUCH CALLS SINCE SHE IS MOST FAMILIAR WITH THE PROPER CONTACTS TO MAKE. p.. MR. NISBET REMARKED THAT THERE HAD BEEN SOME COMPLAINTS ABOUT PASTING BULLETINS (00*) ON THE RESTAURANT WINDOWS. HE RECOMMENDED THAT SOME MONEY BE SPENT TO PUT UP SOME STRIPS ON THE WALL ON THE PRO SHOP SIDE SO NOTICES COULD BE TACKED UP THERE. MR. MORRIS MENTIONED THAT AT ONE TIME THE USE OF CORK HAD BEEN SUGGESTED. MOTION BY MR. VICKERS, SECONDED BY MR. LIVINGSTON, TO AUTHORIZE MR. NISBET TO LOOK INTO AND PUT UP SOME KIND OF BULLETIN BOARD, NOT TO EXCEED $100. CARRIED. MR. NISBET MENTIONED THAT VARIOUS PEOPLE HAD TALKED TO HIM ABOUT COPIES OF LETTERS SENT OUT OVER THE BOARD'S NAME WHICH HE HAD NOT RECEIVED. CHAIRMAN TROWBRIDGE STATED THAT AS FAR AS HE KNEW NOTHING HAD BEEN SENT OUT WITHOUT COPIES ALSO BEING GIVEN TO THE BOARD MEMBERS. THIS WILL BE CHECKED INTO, BUT IT WAS SUGGESTED THAT IN THE FUTURE THIS POLICY SHOULD BE FOLLOWED. CHAIRMAN TROWBRIDGE SUGGESTED THAT IN ALL AREAS WHERE THE CARPET IS WORN AND FRAYED, IN HEAVY TRAFFIC AREAS, IT BE REPLACED WITH RUBBER TILE. THE TILE IN THE REST ROOMS WAS PURCHASED DIRECTLY FROM THE MANUFACTURER AND WE HAD IT INSTALLED. MOTION BY MR. PRICE, SECONDED BY MR. MORRIS, THAT CHAIRMAN TROWBRIDGE BE GIVEN THE AUTHORITY TO TAKE CARE OF THE CARPET PROBLEM WITH RUBBER MATERIAL. CARRIED. CHAIRMAN TROWBRIDGE WILL ASK MR. LARD TO PREPARE A COMPLETE REPORT ON THE PRO AM TO BE DISTRIBUTED FOR THE NEXT MEETING. MAYOR FLOOD STATED IF EVER THERE ARE ANY PROBLEMS AND NO MEMBER OF THE BOARD CAN BE CONTACTED, JUST CALL CITY HALL AND SOMEBODY WILL HELP. MEETING ADJOURNED AT 8:07 P.M. - 2 - SEBASTIAN MUNICIPAL GOLF COURSE �1 BOARD OF DIRECTORS MEETING JUNE 23, 1983 AGENDA CALL TO ORDER ROLL CALL �t ,GIG APPROVAL OF MINUTES OF MEETINGS OF MAY 12, 26, 1983 1 FINANCIAL REPORT CHAIRMAN'S REPORT COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE e""o�,) OLD BUSINESS: NEW BUSINESS: PROGRESS AND IMPROVEMENT ADJOURN ol- I " A �� � `�i�/ ✓L'�✓-..ice. _ �i!.����i"'�J . �v �-� y�t� ���j� `, ✓� �. �� .tip-- �-, �' `'`� "� � � �/ i w � �� .17 vJ w � r- V- �i- ;,..�.--