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HomeMy WebLinkAbout08121982 GCr: 0 r1 A City of Sebastian POST OFFICE BOX 127 O SEBASTIAN, FLORIDA 32958 Pat Flood, Jr. ; TELEPHONE (305) 589-5330 Mayor Sebastian Municipal Golf Course Board of Directors August 12, 1982 Call to Order The meeting was called to order at 4:03 P.M. G C. Raymond Ladd, Jr. P. G. A. Professional/ Manager Roll Call Present at the meeting were Mr. Harry Morris, Mr. Don Livingston, Mr. Clay Price, Mr.. Don Vickers, Mr, Ray Ladd, Mr. Gordon Carlile, Mr. Carroll Simes, and Mr. Bud Trowbridge. Mr. Dan Melia and Mr. Bill Roux were not present. Approval of Previous Meeting's Minutes The minutes of the previous meeting were approved by Mr. Don Vickers and seconded by Mr. Don Livingston, 0. Pro/Manager's Report Mr. Ladd reported that Mr. Reece was now functioning as the Assistant Professional and doing a good job. That the golf shop was now open from 7 A.M. to 7 P.M. Monday through Friday. It was agreed that this procedure would remain in effect for one (1) month. Mr. Ladd reported that the Junior Program (school) was very successful and that further activity was being scheduled for the Juniors. Clubhouse Report Mr. Trowbridge reported that everything was O.K. pertaining to the Clubhouse. Mr. Trowbridge reported that he would like to request bids for the divider in the food and beverage area. The Board agreed to grant permission to Mr. Trowbridge for this purpose. Mr. Trowbridge also reported that the compressor for the golf carts had arrived. That the 2 - cost was $205.00 and the Horse Power was 1/2 HP. It was brought to the attention of the Board that perhaps the Clubhouse needed gutters. i After much discussion it was agreed that Mr. Harry Morris would check into some prices;. Maintenance Report Mr. Don Livingston reported that the greens were much better. That Mr. Krages had conducted a meeting with his employees pertaining to all maintenance problems. Miscellaneous Information Mr. Harry Morris reported that the Member -Guest would be held September 4-5,.1982. That the field would be composed of 48 two-man teams. That the minimum teams required to make the tournament a success would be 36 (6 flights - 6 teams per flight). That the entry fee for the first Member -Guest would be $60.00. That all players would receive a visor. /04� That there would be one (1) winner in each flight. Mr. Harry Morris requested that an agenda be prepared for all future meetings. That the agenda information will be prepared by Mr. Ladd or anyone may also contact Mrs. Zukowski to have their name placed on the agenda. Mr. Morris informed the Board that we must please get organized, that we must come up with some Standard Operating Procedures (SOP) which must be adhered to. That we must take these instructions to the City Council and the Mayor for approval. That if there are any complaints, all problems must come before the Board. Finance Report - Mr. Clay Price reported that a rapid analysis of our assets indicates that they are $1,850,000.00. That excluding the monies donated from General Development it was evident that the Club has generated an asset P', value of $200,000.00 over and above the original $19600,000.00. Mr. Price informed the Board that this'was remarkable especially since we -3- had been operating for such a short period of time. Mr. Price informed the Board of the discounts being offered for the coming golfing year. i The anticipated discounts being 7%, 5%, 3% for the early payment of dues in September, October, and November. Mr. Price also informed the f Board that for budgetary reasons only there was a change in the golf car and green fees. He specifically pointed out that these changes were solely for budgetary purposes. Mr. Harry Morris requested Mr. Ladd to draft a letter for all Board members to sign which would be sent to all members pertaining to membership. Mayor Flood requested that someone from the Board be present at the budget meeting on the evening of August 119 1982. Mr. Ray Ladd informed the Board of the Managers Meeting in Delray Beach. Mr. Harry Morris requested that Mr. Ladd inform the Board as to when the next meeting of Municipalities takes place as some members of the Board would like to participate. Adjournment The meeting was adjourned at 5:30 P.M. Respectfully submitted, Ray Ladd Secretary !at Hood, Jr. Mayan City of Sebastian POST OFFICE BOX 127 0 SEBASTIAN, FLORIDA 32958 TELEPHONE (305) 589-5330 Sebastian Municipal Golf Course Board of Directors August 12, 1982 C .t +Call to Order Mr. Dan Melia called the meeting to order at'4:04 P.M. Roll Call C. &ymmd Lydd, Jr. P. G. A. Professional/Manager Present at the meeting were Mr. Harry Morris, Mr. Don Livingston; Mr. Don Vickers, Mr. Ray Ladd, Mr. Gordon Qarlile, Mr. Carroll Si.mes, Mr. Bud Trowbridge, Mr. Bill Roux and Mr. Dan Melia. Mr. Clay Price arrived at em1 5:10 P.M. Approval of Previous Meeting's Minutes • Corrections pertaining to dates were made in the minutes of the previous meeting. Also, information pertaining to gutters on the Clubhouse was removed from the minutes. After these corrections, the minutes were approved by Mr. Harry Morris and Mr. Don Vickers. r Food and Beverage Information Mr. Mike Cledes, Manager of Food and Beverage met with the Board to discuss the possibility of increasing the size of the operation, i.e. outside snack bar etc. After discussing the finances of this addition, Mr. Melia appointed Mr. Bill Roux and Mr. Carroll Simes to meet with Mr. Cledes and report back to the Board at the next meeting. Mr. Melia informed the Board that through a poll of the Board members, the 50% discount granted to the city employees was no longer in effect. Miscellaneous Finance Information Mr. Melia and Mayor Flood requested financial information from Mr. Ladd pertaining to the Daily Control Sheet. Mr. Ladd informed the Board that perhaps the largest problem was just that of communication. Mr. Ladd assured Mayor Flood that the auditors would be satisfied with our financial accounting system. r' s, -2- r � Pro/ Manager Report Mr., Ladd requested that the Junrors•be given a special rate for range balls. After much discussion, it was the agreement of the members* that all Juniors would pay .50,� for range balls. A request for the use of the tenth tee was granted to "The Village Green Group". It was agreed that they would play on Thursdays and Fridays for the rate of $7.35. A motion by Mr, Bill Roux was seconded by Mr. Don Livingston pertaining to the above. The motion requested explicitly that this group must be clear of the tee by 9:00 A.M. In an effort to promote further business on Thursdays and Fridays, it was agreed that any member could bring a guest for the payment of the golf car, which is $5.00. Golf ("nurse Maintenance Report Mr. Don Livingston informed the Board that the mole cricket problem was being taken care of. The greens are being aerified and verticut. Mr. Livingston reported that he and Mayor Flood had met with the maintenance employees and that their meeting had been very constructive. Miscellaneous Information t Mayor Flood requested permission to hold a fish fry at the Club on Saturday, October 23, 1982. Mayor Flood informed the Bdard that Congressman Bill Nelson would assume the financial responsibility for this event. A motion by Mr. Bill Roux and seconded by Mr. Don Vickers granted Mayor Flood per- mission for this activity. Mayor Flood requested permission from the Board to install additional lights around the Clubhouse area. Mr. Melia informed Mayor Flood to please go ahead with this project. The meeting was extended beyond the 5:30 P.M. limit via a motion by Mr. Don Livingston and seconded by Mr. Don Vickers. Finance Information Mr. Clay Price and Mr. Dan Melia discussed the forthcoming membership rates at length. After a lengthy discussion, it was agreed that the budget and further financial information would be discussed at the next meeting. It was agreed upon by the Board that the green fees and golf carts would be $13.00 and $15.00 respectively. These figures were strictly for budgetary purposes. Chairman's Report and Further Miscellaneous Information It was requested that we advertise the new golf shop hours in the Press -3 - Journal. Mr. Ladd was requested to prepare the ad and to inform the general public of the discount prices in the golf shop. in an effort to speed up play, it was suggested that perhaps we should use another set of tees for the ladies. Adjournment The meeting was adjourned at 7:05 P.M.