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HomeMy WebLinkAbout08251983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - AUGUST...2.5~, MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.Mi PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, DON LIVINGSTON, DANIEL MELIA,.DAV~D NISBET, HARRY MORRIS, DONALD VICKERS. ABSENt: CLAY PRICE, CARROLL SIMES. MOTION BY MR~ VICKERS, SECONDED BY MR. NISBET, TO APPROVE THE MINUTES OF SPECIAL MEETINGS OF JULY 5 AND JULY 28 AND REGULAR MEETING OF JULY 28. CARRIED. THE FINANCIAL REPORT WAS DISCUSSED. IT WAS AGREED THAT IT WAS A GOOD RE~RT ~HND MR. VICKERS POINTED OUT THAT THIS WAS LARGELY DUE TO THE FACT THAT $10,000. WAS MADE IN JUNE. CHAIRMAN TROWBRIDGE STATED THAT SOME ADJUSTMENTS WILL HAVE TO BE MADE IN THE BUDGET SINCE SOME ITEMS WERE OVER-BUDGETED AND OTHERS UNDER- BUDGETED. HE ADVISED THAT THE FINANCE COMMITTEE IS GOING TO MEET.-WITH MR. PRICE NEXT WEEK TO GO OVER THE BUDGET FOR 1983-84. MR. MELIA MENTIONED THAT THE PRO SHOP INVENTORY STANDS AT $17,000. AND THERE HAVE BEEN COMPLAINTS THAT THERE IS NOT ENOUGH MERCHANDISE FOR PEOPLE TO BUY. HE SUGGESTED THAT THE FINANCE COMMITTEE CONSIDER DOUBLING THE BUDGET, MAKING THE INVENTORY BETWEEN $25,000.-$30,000. CHAIRMAN TROWBRiDGE ADDED THAT WE COULD CUT DOWN ON EXPENSIVE ITEMS LIKE CLUBS WHICH COULD BE ORDERED FROM CATA- LOg~; ALSO THERE IS NO NEED TO INVENTORY SHOES. THEY CAN BE ORDERED AND RE- CEIVED IN 3 DAYS. CHAIRMAN TROWBRIDGE REMARKED THAT SINCE THE FINANCIAL REPORT LOOKS SO GOOD HOPEFULLY WE WILL NOT HAVE TO DISCOUNT MEMBERSHIP RATES THIS YEAR. CHAIRMAN TROWBRIDGE REPORTED THAT A HOLE WILL HAVE TO BE DUG ~AR THE STARTER'S SHACK IN WHICH TO BURY A GASOLINE TANK. THE STATE FIRE CODES SAY THIS CAN BE DONE IF COVERED WITH 2' OF DIRT WITH AN 8' VENT PIPE ABOVE THE GROUND. CHAIRMAN TROWBRIDGE MENTIONED THAT WE SHOULD BE CONTACTING E-Z GO RIGHT NOW TO SEE ABOUT LEASING 10 CARTS FOR JANUARY. MOTION BY MR. NISBET, SECONDED BY MR. MORRIS, TO CONTACT E-Z GO CARTS ABOUT THE POSSIBILITY OF LEASING OR LEASE-PURCHASING 10 CARTS; IF LEASE-PURCHASE AGREEMENT, GASOLINE CARTS ONLY. CARRIED. CHAIRMAN TROWBRIDGE STATED THAT THE GIRLS AT THE CASH REGISTER ARE HAVING A PROBLEM OF HOW TO CHARGE WHEN TWO PEOPLE GO OUT IN A CART AND ONLY ONE INTENDS TO PLAY. NO POLICY HAS EVER BEEN ESTABLISHED AND EVIDENTLY SOME PEOPLE ARE TAKING ADVANTAGE OK'IT. MR. NISBET MENTIONED THAT ON MOST COURSES, THERE ARE NO RIDERS, ONLY GOLFERS. MR. MELIA ~tDDE~LTBAT WHEN YOU PAY GREENS FEES AND/OR JOIN THE CLUB, THERE IS AUTOMATIC LIABILITY INSURANCE COVERAGE. SOMEONE JUST RIDING ALONG I~_NOT COVERED.(AS FAR AS HE KNOWS). MOTION BY MR. LIVINGSTON, SECONDED BY MR. NISBET, THAT WHEN TWO PEOPLE ARE ON A CART, IF ONE IS PLAYING AND ONE RIDING, THE FULL CART FEE IS TO BE CHARGED. CARRIED. CHAIRMAN TROWBRIDGE MENTIONED THAT HE HAD RECEIVED A REQUEST TO BAN COOLERS BEING TAKEN OUT ON THE COURSE. A CART WAS RUN INTO THE LAKE. MR. MELIA STATED IT MIGHT BE BETTER TO BAN THE PEOPLE INVOLVED AND POINTED OUT THAT WHEN PEOPLE SIGN UP TO USE THE CARTS, THEY ARE SIGNING THAT THEY WILL ASSUME RESPONSIBILITY FOR DAMAGE AND THIS NEEDS TO BE ENFORCED. THERE FOLLOWED A DISCUSSION AS TO HOW TO BEST HANDLE WHO£'IS RIDING IN WHAT CART. MR. MELIA AND....MR. MORRIS WILL CHECK INTO THIS FURTHER. MR. MELIA REPORTED THAT ON AUGUST 4 HE AND CHAIRMAN TROWBRIDGE APPEARED BEFORE THE~CITY COUNCIL AND MADE A PRESENTATION REGARDING THE LEASING OF THE PRO SHOP. THEY WERE REQUESTED TO COME BACK ON AUGUST 17 AT WHICH TIME THE CITY COUNCIL VO~ED DOWN THE IDEA. AFTER THE VOTE, MR. LADD WAS PERMITTED TO SPEAK AND STATED THAT HE WAS NOT RESIGNING, BUT HE WAS NOT GOING TO BE HERE AFTER OCTOBER 1. THE COUNCIL THEN VOTED UNANIMOUSLY THAT ANOTHER PRO BE HIRED. MR. MORRIS SUGGESTED THAT SINCE BOB KORDA HAD BEEN SENT TO SCHOOL TO LEARN HOW TO REPAIR THE CARTS, HE SHOULD BE MADE A FULL TIME EMPLOYEE. CHAIRMAN TROW- BRIDGE EXPLAINED THAT WHEN HE IS WORKING, HE DEVOTES ALL HIS TIME TO REPAIRS, BUT HAS NOT YET PROVEN THAT HE CAN KEEP THE CARTS GOING. THIS SUGGESTION WILL BE KEPT IN MIND. MR. LIVINGSTON MADE THE FOLLOWING REPORT: ALL THE GREENS HAVE BEEN TOP-DRESSED. MOLE.,CBICKETS STILL CAUSING PROBLEMS. CHEMICALS HAVE BEEN ORDERED TO COMBAT. 3 PART TIME SUMMER EMPLOYEES HAVE BEEN REPLACED BY 1 FULL TIME EMPLOYEE, WHO IS WORKING OUT WELL. NO. 9 TEE TOP DRESSED; OTHERS WILL BE TOO. A NEW TYPE OF SCRAPER HAS BEEN RIGGED UP FOR THE PATHS. CAN'T BUY ANY MORE SAND AT THIS TIME FOR THE TRAPS. HAVE TO WAIT FOR TH~NEW BUDGET. 10' OF PVC HAS BEEN ORDERED ~0 HOLDi,RAKES ON,~GAB_CARTS. MR. MORRIS HAD POSTS DELIVERED TO TAKE CARE OF THE BROKEN PO~S BETWEEN 16 AND 17. IN RESPONSE TO A QUESTION FROM MR. MORRIS, MR. KRAGES STATED NO MORE SAND WILL BE PLACED IN THE TRAPS ON 7, 12, A~ 10. MR. KRAGES IS PUTTING OUT CHEMICALS TO TAKE CAREOF RED ANTS. TAKES 4-5 WEEKS TO BE EFFECTIVE. MR. KRAGES REPORTED THAT MARL, RATHER THAN STONE, IS BEING USED ON THE CART PATHS. IT WORKS WELL AND IS CHEAPER. MR. MELIA SUGGESTED THAT MARL BE BUDGETED RAFBER THAN STONE. MR. NISBET REPORTED THAT THE NEGATIVE RETURN INDICATED IN FOOD AND BEVERAGE WAS DUE PARTLY TO THE FACT THAT THERE WERE 5 PAYROLL PERIODS AND ALSO AN EMPLOYEE WHO WAS DISMISSED HAD TO BE PR~D. STILL DON,%T,,KNOW WHY FOOD AND BEVERAGE]COSTS ARE SO HIGH. HOPEFULLY, MR. HALL WILL BE ABLE TO BRING BACK ~~. MR. NISBET STATED THAT HE HAD HEARD THAT THE RENOVATIONS BEING MADE IN THE FOOD AND BEVERAGE AREA CO~ OVER $3000. HE ASKED IF ~HI~ HAD BEEN APPROVED AND WHEREzTHE MONEY WAS COMING FROM. CHAIRMAN TROWBRIDGE ADVISED THAT NOTHING HAD BEENLAPPROVED AND ALL THE MONEY SPENT HAS BEEN DONE BY MR. HALL. MR. HALL IS AWARE THAT IF AN EXPENDITURE IS OVER $2000. IT MUST GO OUT TO BID, BUT MR. MELIA POINTED OUT THAT IF DIFFEREN~ BILLS WERE RECEIVED FOR DIFFERENT PARTS OF A JOB, IT WAS NOT NECESSARY TO GO TO BID. IN REPONSE TO THE. QUESTION FROM MR. NISBET, IT WAS STATED THAT THE NEW ORDINANCE PASSED BY THE CITY COUNCIL ALLOWING DEPARTMENT HEADS TO SPEND UP TO $2000. WITHOUT GOING TO BID APPLIED TO THE GOLF COURSE BOARD Ogi"D~RECTORS ALSO. MOTION BY MR~_NISBET, SECONDED BY MR. LIVINGSTON, THAT EACH DIRECTOR SUBMIT A LIST OF ITEMS COVERED IN HIS OWN AREA AND SUBMIT TO THE CHAIRMA~ FOR CONSOLI- DATION AND POSTING AT THE CLUB HOUSE. (ANSWERS TO QUESTIONS BROUGHT UP AT SPECIAL MEETING WITH MEMBERS OF THE GOLF COURSE.) MO~ION CARRIED. MR. MELIA OPPOSED. - 2 - MR. MELIA REMARKED THAT CHAiRMAN TROWBRIDGE HAS A LIST WITH THE ANSWERS AND IT'S JUST A MATTER OF GETTING IT TOGETHER. CHAiRMAN TROWBRIDGE PROMISED TO TAKE CARE OF IT. MR. NISBET MENTIONED THAT AN ALTERNATE MEMBER.: NEEDS TO BE APPOINTED. MAYOR FLOOD ADVISED THAT WE HAD ONE APPLICANT LEFT FROM THE LAST TIME AN APPOiNT- MENT WAS MADE. IT WAS SUGGESTED THAT ANY APPLICATIONS RECEIVED SHOULD BE REVIEWED BY THE BOARD AND RECOMMENDATION MADE TO THE CITY COUNCIL. MR. MELIA REMARKED THAT HE DID NOT SEE THE NEED FOR ALTERN~ATES,~:'BUT CHAiRMAN TROWBRIDGE POINTED OUT THAT WE HAD TO ABIDE BY THE ORDINANCE WHICH PROVIDES FOR THEM. MR. MELIA STATED THAT SOME TIME AGO CITY ATTORNEY KILBRIDGE SUGGESTED THAT WE SHOULD GO BACK TO THE COUNCIL AND CLARIFY MANAGING THE GOLF COURSE AND THAT WE CAN~'HIRE AND FIRE. MAYOR FLOOD I~EOUESTEDATHAT THIS MATTER BE BROUGHT UP AGAIN IN OCTOBER. MR. LIVINGSTON REMARKED THAT IN VIEW OF THE FACT THAT WE HAVE A NUMBER OF SENIOR CITIZENS PLAYING THE COURSE, PERHAPS THE RANGERS SHOULD TAKE THE CPR COURSE OFFERED BY THE AMBULANCE SQUAD. IT WAS POINTED OUT THAT THE QUESTION OF SOME SORT OF COMMUNICATIONS~SYSTEM HAD BEEN DISCUSSED BEFORE AND MAYOR FLOOD STATED IT WOULD COST ABOUT $1600. TO PURCHASE TWO WALKIE-TALKIES AND THIS SHOULD.~'_.'BE_~'iNCLUDED IN THE BUDGET. MAYOR FLOOD APOLOGIZED TO THE BOARD OF DIRECTORS FOR~gOTING AGAiNST THE PRO SHOP.AND DIDN'T BLAME ANY OF THEM FOR GETTING MADE, BUT EXPLAINED THAT HE HAD MIXED EMOTIONS ABOUT IT AFTER HE HAD TALKED TO THE CITY ATg~RNEY AND HEARD ABOUT PROBLEMS OTHER COURSES WERE HAVING. HE POINTED OUT THIS IS THE FIRST TIME HE HAS GONE AGAINST ANYTHING. HE ~OLDi>TWE.~MEMBERS HE APPRECIATED WHAT THEY WERE DOING AND ASKED THEM ALL TO STAY ON. HE ADDED THAT THE COUNCIL HAD VOTED UNANIMOUSLY TO INSTRUCT THE BOARD TO SELECT A NEW PRO AND HE WILL BACK THE BOARD 100%. MAYOR FLOOD S~ATED THAT AS A MEMBER OF THE GOLF COURSE AND NOT AS THE MAYOR, HE IS SUPPORTING THE PRO-AM TOURNAMENT ARRANGED FOR THE BENEFIT OF JUDY LADD AND REQUEST~D~3THE BOARD'S SUPPORT ALSO. THiS HAS BEEN ARRRB~ED FOR SEPTEMBER HOPEFULLY AT A FEE OF $6. TOTAL FOR GREENS AND CART. MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, THAT THE CLUB ACCEPT A FLAT $5. FEE FOR EACH GOLFER. CARRIED. (NET PROFITS AFTER EXPENSES TO BE DONATED TO JUDY LADD FOR MEDICAL EXPENSES.) THERE WAS A DISCUSSION ON H~W TO HANDLE THE APPLICANTS FOR THE POSITZON OF GOLF PROFESSIONAL. IT WAS THE CONSENSUS OF OPINION THAT 3 MEMBERS OF THE BOARD SHOULD SERVE.AS...A~SCREENSNG~OMMI~T~EAAN~:_.LIMIT~THOSEOSEL~C~ED._.E~R~EINAL INTERVIEW TO UNDER 10. MR. MELIA, MR. MORRIS AND MR. LIVINGSTON VOLUNTEERED. MOTION BY MR. MELIA, SECONDED BY MR. NISBET, TO GIVE PERMISSION TO THE CHAIRMAN TO APPOINT A SCREENING COMMITTEE TO CONSIST OF 3 MEMBERS OF THE BOARD, 2 MEMBERS OF THE GOLF COURSE, 1 MALE, 1 FEMALE, AND MAYOR FLOOD. THE SELECTION OF THE PEOPLE FROM THE GOLF COURSE MEMBERSHIP TO BE MADE EITHER BY THE CHaiRMAN OF THE BOARD OR THE CHAIRMAN OF THE COMMITTEE. CARRIED. CHAIRMAN TROWBRIDGE APPOINTED MR. MELIA AS CHAIRMAN OF THE COMMITTEE, AND WILL SIT IN HIMSELF IN AN UNOFFICIAL CAPACITY. - 3 - DISCUSSION THEN REVOLVED AROUND WHICH MAGAZINES, NEWSPAPERS, ETC. THE ADVERTISEMENT SHOULD APPEAR IN, AND HOW THE AD SHOULD READ. IT WAS AGREED THAT THE DEADLINE FOR ACCEPTING APPLICATIONS WOULD BE SEPTEMBER 12. MR. MELIA PASSED OUT A GUIDELINE SETTING UP QUALIFICATIONS WE ARE LOOKING FOR. THE COMMITTEE AGREED TO MEET THE NEXT DAY TO WORK UP THE AD. MEETING ADJOURNED AT 8:'54 P.M. - 4 - SEBASTIAN MUNICIPAL GOLF COURSE BOARD OF DIRECTORS MEETING AUGUST 25, 1983 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF SPECIAL MEETING OF JULY 5 AND JULY 28 AND REGULAR MEETING OF JULY 28 FINANCIAL REPORT CHAIRMAN'S REPORT: COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: NEW BUSINESS: AD FOR GOLF PRO PROGRESS AND. IMPROVEMENT ADJOURN