HomeMy WebLinkAbout09081983 GCMINUTES OF SPECIAL MEETING OF GOLF COURSE BOARD OF DIRECTORS - SEPTEMBER .8, 1983~
MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:00 P.M.
PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, HARRY MORRIS, DANIEL MELIA, DAVID
NISBET, CLAY PRICE, DONALD VICKERS.
ABSENT: DON LIVINGSTON (ILL), CARROLL SIMES.
THE BOARD SECRETARY READ A LETTER OF RESIGNATION FROM CLAY PRICE, EFFECTIVE
WHEN GOLF COURSE BUDGET IS APPROVED, TENTATIVELY SET FOR SEPTEMBER.,19.
MOTION BY MR, NISBET, SECONDED BY MR. VICKERS, TO ACCEPT MR. PRICE'S RESIGN-
ATION WITH REGRET. CARRIED.
CHAIRMAN TROWBRIDGE STATED THAT WE HAVE TO HAVE ADDITIONAL CARTS BY JANUARY 1.
IN THE PAST WE HAVE LEASED 10 CARTS FOR A 4 MONTH PERIOD FROM E-Z GO. HE
CONTACTED E-Z GO WHO CAME UP WITH~ A PROPOSAL FOR THE PURCHASE OF 10 CARTS,
TAKING BACK 10 IN TRADE. THEY WOULD ALLOW US TO USE THE CARTS TO BE TRADED
UNTIL THE END OF APRIL. THERE IS A QUESTION OF WHETHER WE CAN GO ALONG WITH
THIS WITHOUT GOING TO BID. THE PROPOSAL FROM E-Z GO WAS FOR 10 1944 GX144
4 WHEEL GASOLINE GOLF CARTS - $2250. PER CART - LESS TRADE IN OF 10 1982
E-Z GO ELECTRIC CARTS IN RUNNING CONDITION - $-1100. PER CART ALLOWANCE.
CHAIRMAN TROWBRIDGE ASKED THE'~'MEM~ERS OF THE PRESS,'NOT TO QUOTE THE PRICES.
CHAIRMAN ~"~WBRIDGE POINTED OUT THAT IN THE PROPOSED BUDGET THERE IS AN ITEM
FOR CART BATTERIES IN THE AMOUNT OF $21,600. AND ALSO RENTAL AND LEASES OF
CARTS FOR $6250. BATTERIES WOULD WORK OUT TO ABOUT $7200.. AND RENTALS WOULD
BE ELIMINATED. WE WILL HAVE TO GO TO BID AND SPECS SHOULD BE WRITTEN B,ASED'/
ON<i~TH$~ i- PROPOSAL.
MOTION BY MR. MELIA, SECONDED BY MR. NISBET, THAT WE GO TO BID.FOR 10 CARTS
USING THE SPECS OUTLINEDLIN THE_PROPOSAL WITH A TRADE-IN OF 10 1982 E-Z~.~GO
CARTS, TO BE PICKED UP IN APRIL, 1984, DELIVERY DATE OF NEW CARTS DE,~EMBER,
1983.
MAYOR FLOOD SUGGESTED THAT TRADE-IN DATE SHOULD BE ELIMiNaTED .AN_.~,~.A -2..YEAR
WARRANTY SHOULD BE INCLUDED.
MR. NISBET AMENDED HIS SECOND, MR. MELIA AMENDED HIS MOTION, TO STATE THAT
BIDDER SHALL SPECIFY DATE TRADE-INS ARE TO BE PICKED UP AND THE NEW.CARTS
CARRY A 2-YEAR WARRANTY FOR PARTS AND LABOR. NEW CARTS TO BE DELIVERED ON
OR BEFORE JANUARY 1, 1984. CARRIED.
DISCUSSION WAS HELD ON THE 1983-84 BHDGET ~S~FOLLOWS: MR. PRICE STATED THAT
AS IT STOOD THIS AFTERNOON, THE OPERATING REVENUE SHOWED $825,74 ~.., OPERATING
EXPENSES $828,197., NET OPERATING LOS~,i.~$24 ~2. , CAPITAL EXPENDITURES $ 55,464.
DUE TO CORRECTIONS PRESENTED BY CHAIRMAN TROWBRIDGE, THESE NUMBERS WILL CHANGE.
CAPITAL EXPENDITURES WILL INCREASE TO ABOUT $66,000. OPERATING LOSS WOULD
THEN CHANGE TO AN OPERATING PROFIT OF ABOUT $18,000.
THERE WAS A DISCUSSION ON THE NEED TO PURCHASE AN EMERGENCY COMMUNICATION SYSTEM.
MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, TO STRIKE COMMUNICATION SYSTEM
FROM BUDGET.
MAYOR FLOOD ADVISED THAT THE WALKIE~'~ALKSES COULD BE TIED INTO THE CITY COM-
MUNICATION SYSTEM, DIRECT~TO~THE POLICE DEPARTMENT.
MR. MORRIS WITHDREW HIS SECOND. MR. MELIA WOULD NOT WITHDRAW HIS MOTION.
MOTION DIED FOR LACK OF A SECOND.
ADDED TO CAPITAL EXPENSES WAS $11,500. FOR GOLF CARTS AND FOOD AND BEVERAGE
WAS CHANGED TO $9091., MAKING THE TOTAL CAPITAL EXPENSES..~$65 ,Ig~
MR. PRICE STATED THAT THE PROJECTED MEMBERSHIP RATES ARE BASED ON AN EXPECTED
INCREASE OF $~ OVER LAST YEAR AND INITIATION FEES BEING RAISED $100. CHAIRMAN
TROWBRIDGE REMARKED THAT HE WOULD LIKE TO SEE THE MEMBERSHIP FEE STAY THE SAME
AND INSTITUTE A $1. SURCHARGE FOR EACH MEMBER PER ROUND. AFTER A DISCUSSION
~RO AND CON ON RAISING THE MEMBERSHIP FEES AND INITIATION FEES AND INSTITUTING
A SURCHARGE, IT WAS AGREED THAT ALL OF THIS WOULD REQUIRE PUBLIC HEARINGS AND
SINCE THERE WAS NOT ENOUGH TIME TO DO THIS BEFORE THE BUDGET HAS TO BE ADOPTED,
THE RATES SHOULD STAY AS IS. THIS WILL RESULT IN APPROXIMATELY $16,450. LESS
IN REVENUE. INITIATION FEES WILL CHANGE FROM $22,500. TO $15,000. MEMBERSHIPS
FROM $188,350. TO $179,400.
MOTION BY MR. VICKERS, SECONDED BY MR. PRICE, TO MAINTAIN THE SAME RATES AS
LAST YEAR. CARRIED. ~
IN PROJECTING REVENUE ANTICIPATED FROM GOLF CARTS AN ERROR WAS MADE IN PRO-
JECTING SOME OF THE MEMBERSHIP COST FOR A CART. FIGURE SHOULD BE CHANGED FROM
$2~2,650. TO $244,950. MAYOR FLOOD SUGGESTED THAT IT BE KEPT IN MIND THAT
PERHAPS THE $1. OFF OF CART FEES FOR MEMBERS SHOULD BE DISCONTINUED.
THE REVISED TOTAL FOR OPERATING REVENUES IS $811,595.
$48,756. FOR SALARIES AND WAGES IN THE PRO SHOP INCLUDES $20,000. FOR THE PRO,
AND 2 SHOP ASSISTANTS SHOWN AT 35 HOURS EACH. MR. MELIA POINTED OUT THAT
DURING DAYLIGHT SAVINGS TIME THE COURSE IS OPEN 80 HOURS A WEEK AND ON STANDARD
TIME 70 HOURS. WHEN WE'RE OPEN 70 HOURS, YOU'RE NOT PROJECTING THE PRO WORKING
EVER ~ENDING THE STORE AND AT 80 HOURS YOU'RE ONLY PROJECTING HIM WORKING 10
HOURS A WEEK AT THE STORE. THE PRO SHOULD BE BEHIND THE COUNTER. TWO'PEOPLE
ARE NOT NEEDED BEHIND THE COUNTER. DON'TiNEED 2 PART TIME WORKERS. SHOULD
CHANGE TO 1 40 HOUR WEEK AND 1 PART TIME JUST FOR WEEK ENDS. WF~EN WE HIRE
THE NEW PRO HE IS EXPECTED TO BE IN THE PRO SHOP HALF A DAY 5 DAYS A WEEK.
$10,840. A YEAR~"FOR 1 FULL TIME EMPLOYEE. IT WAS SUGGESTED THAT INSTEAD OF
A FULL TIME EMPLOYEE IT MIGHT. BE BETTER TO HIRE AN ASSISTANt^PRO. NEED SOME-
BODY ON WEEKENDS TO BE IN CHARGE. MR. MORRIS PROPOSED THAT WHERE WE HAVE
2 SHOP ASSISTANTS AT $157.50, THEY SHOULD BE REMOVED AND BUDGET FOR AN
ASSISTANT PRO $10,000. AND A PART TIME CLERK AT 20 HOURS AT $4. WHICH WOULD
BE A TOTAL OF $14,000. VS. $16,380. PAY $4.50 WHICH WOULD MAKE IT $14,500.
MOTION BY MR. MORRIS, SECONDED BY MR. MELIA, THAT WE BUDGET $10,000. FOR AN
ASSISTANT PRO AND $4500. FOR A PART TIME CLERK WHO WOULD WORK 20 HOURS A WEEK
AT $4..50 AN HOUR FOR A TOTAL OF $14,50'0. AND ELIMINATE 2 SHOP, ASSISTANTS AT
$157.50 EACH FOR A TOTAL OF $16~380., RESULTING IN A SAVINGS OF $1820. CARRIED.
- 2 -
SINCE THE PRO SHOP ALREADY HAS 1 FULL TIME EMPLOYEE, MR. MORRIS EXPLAINED
THAT THE PURPOSE OF THE MOTION WAS TO PROVIDE MONEY TO COVER PRO SHOP SALARIES.
WE MAY NEVER HIRE A PRO, BUT THE $14,500. SHOULD COVER EXPENSE OF RUNNING THE
GOLF SHOP WITH SALARIES.
ADMINISTRATION PAYROLL WILL BE $45,900. PAYROLL COSTS $11,784.
TOTAL ADMINISTRATION EXPENDiTUR~ - $115,156.
MAYOR FLOOD STATED HE COULD NOT JUSTIFY. AN INCREASE OF ALMOST $5000. IN THE
GOLF COURSE SUPERINTENDENT~S SALARY. HIS CURRENT SALARY IS $19,700. AND MAYOR
FLOOD RECOMMENDED AN INCREASE OF $2000. MR. MELIA'S RECOMMENDATION WAS TO
RAISE ALL THE SALARIES IN THE MAINTENANCE BUDGET 8~.
MOTION BY MR. MORRIS, SECONDED BY MR. NISBET, THAT THE BUDGET~SALARIES AND
WAGES AS PRESENTED BE APPROVED WITH THE EXCEPTION OF THE SUPERINTEND~NT'S
SALARY TO BE CHANGED FROM $24,000. TO $21,700. MR. MELIA VOTED NAY. CARRIED.
TOTAL BUDGETED SALARIES FOR MAINTENANCE - $92,360. PAYROLL COSTS CHANGED
TO $24,854. TOTAL MAINTENANCE. BUDGET - $226,264.
FOOD AND BEVERAGE - SALARIES AND WAGES - $71~610. $15,000. PAYROLL COSTS.
COMMISSIONS - $836. TOTAL FOOD AND BEVERAGE BUDGET - $200,04~.
GOLF CARS - DRIVING RANGE - MAYOR FLOOD STATED THAT THE FIRST PRIORITY SHOULD
BE TO PROPERLY MAINTAIN THE CARTS, WHICH HE DID NOT THINK~WA~ BEING DONE AT
THE PRESENT TIME, AND THAT WE SHOULD BE ABLE TO GET ONE GOOD MECHANIC. FOR
ABOUT $12,000. MR. MEL1A SUGGESTED THAT NOTHING BE DONE ALONG THIS LINE
UNTIL THE PRO IS HIRED. RENTAL OF 10 ADDITIONAL CARTS IN THE AMOUNT OF
$6250. WAS DELETED. THE FIGURE FOR BATTERIES WAS CHANGED TO $8000.. TOTAL
EXPENDITURES FOR GOLF CARS - DRIVING RANGE - $92,240.
CLUB HOUSE - DELETE SALARIES AND WAGES OF $6240. AND ~A~ROLL COSTS OF $892.
(THIS ITEM WAS FOR HOUSEKEEPING WHICH WILL BE COVERED IN THE ~OOD AND BEVERAGE
BUDGET.) TOTAL CLUB HOUSE EXPENDITURES - $7365.
MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, TO HAVE A MAXIMUM INVENTORY OF
$30,000. IN THE CLUB HOUSE. CARRIED. (THE $30,000. IS COST.)
CAPITAL EXPENDITURES NOW CHANGED T~$78,191. FOR ADDED COST OF $13,000. FOR
PURCHASE OF INVENTORY.
MEETING ADJOURNED AT 12:09 A.M.
- 3 -