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HomeMy WebLinkAbout09221983 GCSEBASTIAN MUNICIPAL GOLF COURSE BOARD OF DIREC~,OBS MEETING SEPTEMBER 22~ 1983 BID OPENING - FERTILIZER FOR GOLF COURSE BID OPENING - SEED FOR GOLF COURSE AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF SPECIAL JOIN~ MEETING AUGUST 4 FINANCIAL REPORT CHAIRMAN'S REPORT: COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: NEW BUSINESS: SET UP MEETZN~;OOF AWARDS COMMITTEE FOR BIDS DISCOUNT FOR EARLY PAYMENT YEAR END INVENTORIES PROGRESS AND IMPROVEMENT: ADJOURN MINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - SEPTEMBER 22~ 1983 - 7:00 P.M. BID OPENING - FERTILIZER - THE BOARD SECRETARY READ NOTICE OF BID OPENING AS IT APPEARED IN THE PRESS JOURNAL ON SEPTEMBER 12 AND 19. FOLLOWING .BIDS RECEIVED: W. R. GRACE AND COMPANY - $200. PER TON ESTECH, INC. - $172.80 PER TON INTERNATIONAL MINERALS & CHEMICAL CORPORATION - $205.50 PER TON LAKESHORE EQUIPMENT~& SUPPLY COMPANY - NO BID SUNCOAST SALES - $261.49 PER TON WOODBURY CHEMICAL COMPANY - $218.00 PER TON BID OPENING - SEED - THE BOARD SECRETARY READ NOTICE OF BID OPENING AS IT APPEARED IN THE PRESS JOURNAL ON SEPTEMBER 12 AND 19. FOLLOWING BIDS RECEIVED: WOODBURY CHEMICAL COMPANY - CITATION PERENNIAL RYEGRASS - $.9~ per lb. LAKESHORE EQUIPMENT & COMPANY SUNCOAST SALES DERBY " " - $. 89 " " CITATION DERBY BLENDED - $.905 " " ANNUAL RYEGRASS - $. 28 " " CITATION PERENNIAL RYEGRASS - $ . 86 " " - DERBY " " - $.86 " " ANNUAL RYEGRASS - $. 26 " " - CITATION PERENNIAL RYEGRASS - $~95 " " DERBY " " - $. 93 " " ANNUAL RYEGRASS - $.26 " " MEETING CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:24 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, DAVID NISBET, DONALD VICKERS, DANIEL MELIA, HARRY MORRIS. ABSENT: DON LIVINGSTON (ILL). MR. NISBET STATED THAT THE FOOD AND BEVERAGE OPERATING STATEMENT FOR THE PERIOD ENDED 8/31/83 SHOWED A NET LOSS OF $4934.53. HOWEVER, SINCE MR. HALL AS TAKEN OVER THE FOOD AND BEVERAGE OPERATION, IT IS BEING RE-ALIGNED INTO A DIFFERENT SET-UP WHICH RESULTED IN MORE PAYROLL AND COSTS AND OPERATING SUPPLIES. SOME OF THE OPERATING SUPPLIES IS A ONE-TIME EXPENDITURE FOR ITEMS SUCH AS POTS AND PANS, ETC., AND PAYROLL AND COSTS WILL BE REDUCED AGA~N WHEN,.~'gOR INSTANCE, AN aUTOMATIC DISHWASHER IS ACQUIRED. MOTION BY MR. VICKERS, SECONDED BY MR. NISBET, TO APPROVE THE MINUTBS~30F THE SPECIAL JOINT MEETING OF AUGUST 4. CARRIED. IN GOING OVER THE OPERATING STATEMENT, MR. MORRIS INQUIRED AS TO HOW MANY MEMBERS THERE ARE CURRENTLY AND WAS SMFORMED THAT THERE ARE 383. MR. MORRIS QUESTIONED PRO SHOP SALES - $5234.27 AND COST OF GOODS SOLD - $'5508.33. MAYOR FLOOD PRE- SENTED A LIST BREAKING DOWN THE SALES, COST OF GOODS, AND INVENTORY, WHICH INDICATED A LOSS ON SALES OF $2818.13. MAYOR FLOOD ADU~SED THAT THE PRO SHOP HAS BEEN SELLING GOODS AT COST, NOT EVEN ADDING ON 10% OR THE COST OF DELIVERY. MR. LANCASTER SUGGESTED TO MAYOR FLOOD THAT THE PRO SHOP BE SHUT DOWN UNTIL A NEW PRO IS HIRED OR TO REQUIRE THAT NOTHING CAN BE SOLD UNLESS IT IS MARKED UP 40%. MAYOR FLOOD DOES NOT REMEMBER THE BOARD OF DIRECTORS EVER DIRECTING THAT PRICES BE REDUCED OR SOLD AT COST. THE BOARD WAS NOT IN FAVOR OF CLOSING THE SHOP, AND HAD NO OBJECTIONS TO CHAIRMAN TROWBRIDGE'S OFFER TO INFORM THE PEOPLE IN THE PRO SHOP THAT NOTHING WAS TO BE SOLD WITHOUT A 40% MARKUP. SINCE MR. PRICE HAS RESIGNED, IT WAS SUGGESTED THAT MR. LANCASTER BE REQUESTED TO ATTEND THE MEETINGS TO ANSWER ANY QUESTIONS ABOUT THE MONTHLY OPERATING STATEMENTS. CHAIRMAN TROWBRIDGE WILL TALK dO HIM. CHAIRMAN TROWBRIDGE REQUESTED THAT WE START A DISCOUNT PROGRAM FOR EARLY PAYMENT OF MEMBERSHIR3DUES - 5% IN OCTOBER, 3% IN NOVEMBER. THERE IS ONLY' $32,722.97 WORKING CASH AVAILABLE AND THIS MIGHT INCREASE THE CASH FLOW. MR. MRLIA POINTED OUT THAT THERE ARE ONLY 8 DAYS LEFT IN THE PRESENT BUDGET YEAR AND THIS HAS NOT BEEN INCLUDED IN THE NEXT YEAR'S BUDGET AND HE WAS AGAINST IT. CHAIRMAN TROWBRIDGE ARGUED THAT CASH WAS NEEDED TO INCREASE INVENTORY AMONG OTHER THINGS. MR. MORRIS WAS ALSO OPPOSED. CHAIRMAN TROWBRIDGE ADDED THAT THIS WAS MR. LANCASTER'S SUGGESTION. AFTER SOME FURTHER DISCUSSION IT WAS AGREED THA~.IT WOULD BE HELPFUL TO HAVE EXTRA CASH TO STOCK THE PRO SHOP ESPECIALLY WITH A NEW P~O COMING IN. MOTION BY MR. MELIA, SECONDED BY MR. NISBET, TO INSTITUTE THE DISCOUNT. MR. MORRIS OPPOSED. MOTION CARRIED. MRS. PAT LAMBERT, PRESIDENT OF THE CHAMBER OF COMMERCE, INTRODUCED CRICKET PECHSTEIN WHO IS~THE CHAIRMAN OF THE 2ND ANNUAL CHAMBER OF COMMERCE GOLF TOURNAMENT. MS. PECHSTEIN EXPLAINED THE PURPOSE DF THE TOURNAMENT EACH YEAR IS TO PROMOTE THE SEBASTIAN AREA, BUT THIS YEAR THERE IS AN ALTERNATE PURPSSE. ~HE CHAMBER CONTRACTED WITH THE CITY TO PAY HALF OF THE COST FOR CHRISTMAS DECORATIONS EACH YEAR. SINCE THEY ARE RUNNING SHORT OF FUNDS, THEY WOULD LIKE TO USE ABOUT $2200. FROM THE TOURNAMENT TO PAY THEIR SHARE. THEY WOULD LIKE HELP IN SCORING THE TOURNAMENT. ALSO, A STARTER ON THE~-~FIRST~EE~',EAEH~'MORNING AND THAT THE PLAYERS BE TAKEN CARE OF WHEN THEY CASH IN THEIR GiFT CERTIFICATES. ALSO, A MOBILE DRINK CART ON THE COURSE WITH BEER AND SODAS. THE LAST THING, WHAT WILL BE THE CHARGE FOR GREENS FEES AND CARTS FOR TWO DAYS, 18 HOLES EACH DAY, 2cMAN TEAMS, 75 TEAMS. MR. MELIA STATED THERE WOULD NOT BE ANY PROBLEM GETTING SCORERS AND RECOMMENDED THAT BILL ROUX BE REQUESTED TO BE THE STARTER. MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, TO CHARGE $7.00,~-~BLUS TAX, PER ~ERSON PER DAY. CARRIED. CHAIRMAN TROWBRIDGE ADVISED THAT HE HAD A REQUEST FROM THE OWNER OF THE PENWOOD MOTEL TO ALLOW GUESTS ATTENDING HIS DAUGHTER'S WEDDING TO PLAY GOLF AND BILL HIM £~ER~EOR THE CARTS AND GREENS FEES. THE BOARD HAD NO OBJECTIONS. MR. MELIA ANNOUNCED THAT ZENON RAWLEY HAD BEEN APPOINTED TODAY AS THE NEW PRO. MR. KRAGES ADFISED THAT THE COURSE WOULD BE CLOSED ON OCTOBER,s3 AFTER 10:00 A.M. SO IT CAN BE FERTILIZED. THERE FOLLOWED A BRIEF DISCUSSION CONCERNING SEEDING OF THE COURSE IN THE MIDDLE OF NOVEMBER AND WHETHER PRICES SHOULD BE REDUCED AND WHETHER MR. KRAGES COULD START PREPARING TEMPORARY GREENS NOW. MR. K~AGES STATED HE THOUGHT IT WOULD NOT DO ANY HARM FOR PLAY TO CONTINUE ~FTER SEEDING, BUT SIGNS WOULD BE PUT UP INFORMING THE PLAYERS OF THE CONDITION OF THE COURSE. - 2 - MR. VICKERS MENTIONED THAT NO ANSWERS HAVE EVER BEEN PREPARED TO THE QUESTIONS POSED AT A'SPECIAL MEETING SOMETIME AGO AND CHAIRMAN TROWBRIDGE A~REED THAT THIS SHOULD BE TAKEN CARE OF. MR. VICKERS ALSO SUGGESTED THAT A NEWSLETTER SHOULD BE CIRCULATED. CHAIRMAN TROWBRIDGE REMARKED THAT PERHAPS NOW THAT WE HAVE A NEW PRO SOME OF THE PROBLEMS WOULD BE SOLVED AND THESE THINGS WOULD FALL INTO LINE. AN AWARDS COMMITTEE COMPOSED~JOF MR. KRAGES, MR. LIVINGSTON, MR. ViCKERS AND CHAIRMAN TROWBRIDGE WAS SET UP TO MEET ON SEPTEMBER 26 TO AWARD THE BIDS FOR THE SEED AND FERTILIZER. CHAIRMAN~TROWBRIDGE STATED HE WOULD ALSO LIKE MR. LANCASTER TO BE PRESENT. MR. MELIA SUGGESTED THAT AFTER THE BID OPENING TO BE HELD ON OCTOBER 4 FOR GOLF CARTS, THE AWARDS COMMITTEE SHOULD MEET RIGHT AWAY INSTEAD OF SETTING UP ANOTHER MEETING. MAYOR FLOOD POINTED OUT THAT IT WAS NOT NECESSARY TO HAVE A SPECIAL AWARDS COMMITTEE MEETING AFTER EVERY BID OPENING, THAT IT COULD BE AWARDED BY THE BOARD OF DIRECTORS AT THE SAME MEETING AFTER THE BIDS ARE OPENED. CHAIRMAN TROWBRIDGE STATED THAT THE YEAR END INVENTORY HAS TO BE TAKEN AND MAYOR FLOOD SUGGESTED THAT HE AND SOME OF THE STAFF COULD DO IT AND NOT PAY THE AUDITORS TO DO. IT WAS DECIDED THAT THE PRO SHOP WOULD NOT BE CLOSED, BUT NO SALES WOULD BE MADE OF SHIRTS OR THINGS OF THAT NATURE, ONLY PERHAPS BALLS AND GLOVES. MAYOR FLOOD REMARKED THAT AT THE £~UNCIL MEETING LAST NIGHT THE ARTICLE IN THE SEBASTIAN SUN WAS BROUGHT UP WHEREIN IT STATED THAT THE BOARD MEMBERS SHOULD PAY BACK MONEY FOR USE OF CARTS AND HE WANTED THE BOARD TO KNOW THAT THE COUNCIL IS BECOMING IRRITATED THAT THIS SUBJECT KEEPS COMING UP AND THE COUNCIL IS BEHIND THE BOARD OF DIRECTORS. MR. MORRIS REFERRED:~TO~.A~STATEMENT IN THE MINUTES OF THE MEETING OF AUGUST 4 BY COUNCILMAN SZELUGA QUESTIDNING THE LACK OF POL~CIES~.~AND~7£R~CEDNRES. WE DO HAVE RULES AND REGULATIONS SET UP, BUT MR. MORRIS POINTED OUT THAT THEY DO NOT COVER A LOT OF THINGS WE HAVE RUN iNTO. HE ASKED FOR PERMISSION TO START DRAW- ING UP A SET OF RULES WITH INPUT FROM THE COUNCIL AND EVERYONE CONCERNED. MR. MELIA SUGGESTED THAT THiS MATTER SHOULD BE CONFINED TO INPUT FROM THE BOARD MEMBERS ONLY AND AS A START THE MINUTES OF PAST MEETINGS SHOULD BE READ AS A GUIDE TO WHAT SHOULD BE INCLUDED. HE MENTIONED, FOR INSTANCE, THAT THE BOARD HAD PASSED A HALF-HOUR FOR GOLF BALLS FOR JUNIORS AND ALSO THAT JUNIORS ARE ALLOWED' TO WALK THE COURSE FOR NOTHING WHEN NOBODY IS ON THE COURSE. CHAIRMAN TROWBRIDGE ASKED FOR A CLARIFICATION OF THIS BECAUSE IT WAS HIS UNDERSTANDING THAT THEY HAD TO BE A MEMBER OF THE JUNIOR CLINIC AND MR. MELIA SAID THA~WAS NEVER PASSED. WE DID SAY THAT ALLJUNIOR GOLFERS UNDER 18 COULD PLAY IN OFF HOURS. IF THIS TURNS INTO A PROBLEM, IT CAN BE HANDLED AT THAT TIME. MEETING ADJOURNED AT 8:54 P.M. - 3 - MINUTES OF SPECIAL MEETINGS HELD BY SELECTION COMMI. TTEE TO INTERVIEW APPLICANTS FOR THE POSITION OF GOLF PROFESSIONAL - SEPTEMBER 21 AND 22, 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 3:00 P.M. PRESENT: ARTHUR TROWBRIDGE, DONALD VICKERS, HARRY MORRIS, EDNAi. WILLEY, DANIEL MELIA. MR. FRANK LA CONTE WAS A MEMBER OF THE COMMITTEE, BUT, DID NOT ATTEND. MR. TROWBRIDGE TURNED THE MEETING OVER TO MR. MELIA AS CHAIRMAN OF THE SELECTION COMMITTEE. THIS MEETI-NG WAS ESPECIALLY HELD TO INTERVIEW MR. FRANK CLARK WHO HAD A PREVIOUS COMMITMENT AND WOULD BE UNABLE TO ATTEND THE MEETING ON SEPTEMBER 22 WHEN THE REST OF THE INTERVIEWS ARE SCHEDULED. CHAIRMAN MELiA ASKED MR. CLARK A SERIES OF QUESTIONS AND AT THE END OF THE INTERVIEW MR. CLARK THANKED THE COMMITTEE FOR GRANTING HIM THE SPECIAL MEETING. MEETING ADJOURNED AT 4:28 P.M. SEPTEMBER 22~ 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN DANIEL MELIA AT 3:00 P.M. PRESENT: CHAIRMAN DANIEL MELIA, ARTHUR TROWBRIDGE, DONALD VICKERS, HARRY MORRIS, DAVID NISBET, EDNA WILLEY, FRANK LA CONTE. THE FOLLOWING 5 INDIVIDUALS WERE INTERVIEWED IN DEPTH: ALLEN GIRARD JACK FEOLA MARK DAVIS PETER BURNS ZENON RAWLEY EACH PERSON WAS INFORMED THAT THE SALARY RANGE WAS FROM $18,000.-~20,000. PER YEAR WITH A PROBATIONARY PERIOD OF ONE YEAR. ALSO, THEY WOULD BE PERMITTED TO GIVE GOLF LESSONS. MEETING WAS TURNED OVER TO CHAIRMAN TROWBRIDGE WHO CONDUCTED A STRAW BALLOT. MR. RAWLEY RECEIVED 4 VOTES FOR FIRST CHOICE. MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, THAT WE CONDUCT A POLL OF THE BOARD MEMBERS AND SEE IF WE CAN MAKE A SELECTION. CARRIED. THE FOLLOWING VOTE WAS TAKEN: FOR MR. RAWLEY - MR. NISBET, MR. MORRIS, MR. MELIA, CHAIRMAN TROWBRIDGE FOR MR. GIRARD- MR. VICKERS MR. VICKERS THEN CHANGED HIS VOTE TO MAKE IT UNANIMOUS FOR MR. RAWLEY. VOTE FOR 2ND CHOICE: FOR MR. BURNS -MR. NISBET, MR. MELIA, CHAIRMAN TROWBRIDGE FOR MR. GIRARD- MR. VICKERS, MR. MORRIS VOTE FOR 3RD CHOICE: FOR MR. GIRARD - MR. NISBET, MR. VICKERS, MR. MORRIS, CHAIRMAN TROWBRIDGE FOR MR. DAVIS -MR. MELIA MOTION BY MR. NISBET, SECONDED BY MR. VICKERS, TO INFORM MR. RAWLEY THAT HE HAS BEEN SELECTED FOR THE POSITION OF GOLF PROFESSIONAL AT THE SEBASTIAN MUNICIPAL GOLF COURSE. CARRIED. IT WAS AGREED THAT MR. RAWLEY WILL BE INFORMED THAT HIS STARTING SALARY WILL BE $18,000., WITH AN INCREASE OF $1000. AT THE END OF 3 MONTHS AND ANOTHER $1000. AT THE END OF 6 MONTHS. AT THE END OF 11 MONTHS WHEN HIS PERFORMANCE WILL BE REVIEWED, CONSIDERATION WILL BE GIVEN TO GIVING HIM A PERCENTAGE OF PRO SHOP SALES. MEETING ADJOURNED AT 5:40 P.M. - 2 -