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HomeMy WebLinkAbout10271983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - OCTOBER 27, 1983 MEETING CALLED TO ORDER BY CHAIRMAN A~THUR TROWBRIDGE AT 7:00 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, DON LIVINGSTON, DANIEL MELIA, DAVID NiSBET, DONALD VICKERS. ALSO PRESENT: ZENO RAWLEY. ABSENT: HARRY MORRIS IEXCUSED). MOTION BY MR. NISBET, SECONDED BY MR. VICKERS, TO APPROVE THE MINUTES OF THE MEETING OF JULY 11, 1983. CARRIED. IN THE MINUTES OF THE MEETING OF AUGUST 25, MR. NISBET ASKED THAT THE WORD "PERCENTAGE" BE ADDED BETWEEN "BEVERAGE" AND ~COSTS" ON THE 4TH LINE OF THE 5TH PARAGRAPH ON PAGE 2. MOTION BY MR. LIVINGSTON, SECONDED BY MR. NISBET, TO APPROVE THE MINUTBS_,'OF THE MEETING OF AUGUST 25, 1983, AS CORRECTED. CARRIED. MR. RAWLEY STATED HE WOULD LIKE TO MAKE SOME CHANGES IN THE PRO SHOP - MOVE HIS OFFICE,.MO,VE THE COUNTER INTO HIS PRESENT OFFICE AND OPEN UP THE WINDOW BEHIND THE COUNTER~INTO AN ARCHWAY. HE FELT THIS WOULD ALLOW FOR MORE DISPLAY SPACE, MAKE FOR EASIER TRAFFIC FLOW AND PROVIDE MORE VISUAL CONTROL. IT SBOHLD?~QT COST OVER $500. COULD FILL IN THE FLOOR WITH TILE. MOTION BY MR. LIVINGSTON, SECONDED BY MR. MELIA, THAT THE CHANGE BE MADE IN MR. RAWLEY'S OFFICE WITH HIM SHOWING SPECIFICATIONS OF WHAT HE WOULD LIKE, THAT H~ REMOVE THE WALL BETWEEN THE CASH REGISTER AND HIS OFFICE AND WIDEN THE OTHER DOOR SO THAT HE CAN HAVE DISPLAY AND MERCHANDISE WALL AND BULLETIN BOARD. MR. MELIA AMENDED HIS SECOND, MR. LIVINGSTON AMENDED HIS MOTION, TO PUT A $600. CEILING ON THE ALTERATIONS. MOTION CARRIED. CHAIRMAN TROWBRIDGE APPOINTED MR. LIVINGSTON AS CHAIRMAN OF THE RULES AND MEMBERSHIP COMMITTEE. IT HAD BEEN DECIDED AT A PREVIOUS MEETING THAT THERE SHOULD BE A REPRESENTATIVE FROM THE MEN'S CLUB AND THE WOMEN'S CLUB AND A MEMBER WHO DOES NOT BELONG TO EITHER GROUP. BETTY CLARK AND FRANK LeCONTE WERE SELECTED. MR. LIVINGSTON WILL i~PQI~NT OTHERs AND SET UP A MEETING AND REPORT BACK TO THE NEXT REGULAR MEETING OF THE BOARD. IT WAS SUGGESTED THAT MR. RAWLEY BE AN EX-OFFICIO MEMBER. MR. MELIA ST~ED THAT ONE THING THAT SHOULD BE SPECIFICALLY INCLUDED IS ASKING PEOPLE TO COOPERATE WITH THE RANGERS IN THE CARRYING OUT OF THEIR DUTIES. CHAIRMAN~.TROWBRIDGE ADVISED THAT HE HAD RECEIVED A COMPLAINT ABOUT THERE NOT BEING COFFEE AVAILABLE BEFORE 7:45 A.M. ;...~AFTER A BRIEF DISCUSSION IT WAS AGREED THAT COFFEE WOULD BE SET UP ON THE HONOR SYSTEM BY JANET WHEN SHE COMES TO WORK AT 6:30 A.M., ON A TRIAL BASIS. CHAIRMAN TROWBRIDGE ADVISED THAT HE HAD RECEIVED A CERTIFIED LETTER ADDRESSED TO THE BOARD OF DIRECTORS FROM MR. ROBERT McCARTHY, DATED OCTOBER 21, REQUESTING A ~UBLIC APOLOGY FROM MR. HALL. THE LETTER WAS READ BY THE BOARD SECRETARY. CHAIRMAN TROWBRIDGE SUGGESTED THAT THIS BE TABLED SINCE THERE HAS NOT BEEN TIME TO GO OVER IT. MOTION BY MR. MELIA, SECONDED BY MR. NISBET, TO TABLE THIS AND PUT IT ON THE AGENDA FOR THE NEXT MEETING. MOTION CARRIED. MR. MELIA SUGGESTED THAT MR. McCARTHY, MR. HALL, THE POLICEMAN WHO RESPONDED TO THE CALL, AND ANY WITNESS BE. ASEED~TO~T~ENDiTHE NEXT MEETING; ALSO, THE CiTY ATTORNEY. SIN~E~THESNEXT REGULARLY SCHEDULED MEETING FALLS ON THANKSGIVING, A DISCUSSION W~S HELD TO DETERMINE AN ALTERNATE DATE. MOTION BY MR. VICKERS, SECONDED BY MR. MELIA, TO HAVE THE NEXT'MEETING ON DECEMBER 1. (SINCE MR. KILBRIDE HAPPENED TO BE PRESENT FOR A FEW MINUTES, IT WAS LEARNED HE WOULD NOT BE AVAILABLE ON THAT DATE.) MOTION WITHDRAWN. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, TO HAVE THE MEETING ON NOVEMBER 22. CARRIED. MR. MELIA STATED THAT APPROXIMATELY 10 MONTHS AGO MRS. CLARA JEWETT STARTED WORKING AT THE GOLF COURSE ZN EXCHANGE FOR THE USE OF FREE GOLF CARTS. A MONTH LATER SHE ASKED IF HER HUSBAND COULD, TOO, AND WAS REFUSED. SHE WENT TO MR. RAWLEY A FEW DAYS AGO AND ASKED IF SHE COULD CONTINUE WITH THIS ARRANGEMENT AND HE INFORMED HER THAT HER SERVICES WERE NO LONGER REQUIRED. AS A CONSEQUENCE SHE HAS WRITTEN A LETTER CLAIMING THAT WITH ALL THE HOURS SHE HAS WORKED UP TO OCTOBER 4, HER EARNINGS AMOUNTED TO $1000.13. MR. MELIA HAS CHECKED THE MINUTES AND SHE WAS NEVER TOLD SHE WOULD BE PAID OTHER THAN THE USE OF THE CARTS. SHE SAYS THE VALUE OF THE CARTS SHE USED WAS $304. SO..!SHE HAS A CREDIT BALANCE OF $697.11. MR. MELIA FELT SHE WAS NOT ENTITLED TO ANYTHING. MR. MELIA SUGGESTED THAT THE BOARD MEMBERS LISTEN TO THE TAPE OF THE MEETING OF DECEMBER 16, 1982, AND THBS MATTER BE PLACED ON THE AGENDA FOR THE NEXT MEETING. THE BOARD SECRETARY SUGGESTED THAT INSTEAD OF EACH MEMBER LISTENING TO THE TAPE, A VERBATIM TRANSCRIPT BE TYPED AND DISTRIBUTED TO THE MEMBERS AND THIS WAS AGREED UPON. MR. MELIA REMARKED THAT WITHIN TWO YEARS WE WILL HAVE!TO GO .TO THE BOND MARKET AND IT IS ESSENTIAL THAT WE SHOW A PROFIT. SOMETHING HAS TO BE DONE TO GENERATE MORE GREENS FEES FROM NON'MEMBERS AND HE RECOMMENDED. THAT FROM DECEMBER 1 TO MAY 1, EVERY THfRD TEE TIME WILL BE RESERVED FOR NON-MEMBERS. CHANGE THE CALLING IN TIME TO 3-5:00 P.M. THE DAY BEFORE. ALSO NO HALF CART RENTALS. IF RIDING ALONE CART WILL BE 1-1/2 TIMES NORMALEALF CART RATE. IF CART IS $12., 1/2 CART RATE IS $6., FEE WOULD BE $9. WHEN DECISION ON THIS IS MADE, iT WILL GO OUT IN A LETTER TO THE MEMBERSHIP FROM MR. RAWLEY. WOULD ALSO LIKE TO INCLUDE A LETTER TO THE MEMBERSHIP EXPLAINING THE NEED FOR REVENUE, TELLING THEM WHAT OUR OPTIONS ARE - INCREASE MEMBERSHIP FEES, MANDATE CARTS AT ALL TIMES, SELL TEE TIMES, ETC. PUT A PLACE ON THE BOTTOM WHERE THEY COULD RESPOND. WOULD LIKE TO DO THIS ALL BEFORE DECEMBER 12. IF ANY MEMBERS COULD NOT GO ALONG WITH THIS, THEIR MONEY WOULD BE RETURNED. THERE WAS NO OBJECTION FROM THE BOARD TO SENDING OUT SUCH A LETTER.TO OBTAIN .INPUT FROM THE MEMBERS. AFTER RESPONSES ARE RECEIVEDj A FOLLOW'UP LETTER WILL BE SENT ADVISING MEMBERS OF ALL CHANGES TO BE MADE. MR. MELIA STATED THAT WE'RE GOING TO TRY TO GET STARTERS ON THE SAME BASIS AS RANGERS - FREE USE OF CARTS INSTEAD OF PAYING. MR. LIVINGSTON ADVISED THAT A PUMP HAS BEEN ORDERED TO TAKE CARE OF BLOW-OUTS. THE COURSE WILL BE OVERmSEEDED, FRONT 9 ON NOVEMBER 14, BACK 9 ON NOVEMBER 15. COURSE WILL NOT BE FULLY CLOSED ON EITHER DAY AND A NOTICE WILL BE POSTED. MR. NISBET REPORTED THAT THE OPENING AND CLOSING HOURS OF THE R~STAURANT HAVE BEEN CHANGED TO ENCOURAGE MORE BUSINESS AND THE FRIDAY EVENING DINNE~ ARE GOING WELL. A DISHWASHER IS IN THE PROCESS OF BEING HOOKED UP, WHICH ELIMINATES THE NEED FOR A PERSON TO DO THE JOB. MR. HALL IS CONSIDERING SERVING DINNERS ALSO ON WEDNESDAY NIGHTS. MR~iMELIA~READ..~A£LETTER FROM MR. KRAGES REQUESTING THAT HE BE GRANTED~THE_~USE OF GOLF CARTS AS PART OF HIS SALARY. HE ADDED THAT A LETTER HAD ALSO BEEN RECEIVED FROM MRS. ZUKOWSKI WITH THf SAME REQUEST. HE POINTED OUT THAT FREE USE OF CARTS HAD BEEN MADE A PART OF MR. RAWLEY'S SALARY AND FELT THIS SAME PRIVILEGE SHOULD BE EXTENDED TO MR. KRAGES AND MRS. ZUKOWSKI. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, THAT WE GRANT GOLF PRIVILEGES TO NEWTON KRAGES AND FAMILY AS PART OF HIS SALARY WORKING AT THE SEBASTIAN MUNICIPAL GOLF COURSE. CARRIED. MOTION BYiMR. MELIA, SECONDED BY MR. VICKERS, TO GRANT FAORENCE ZUKOWSKI AND FAMILY GOLFING PRIVILEGES AS PART OF HER SALARY. CARRIED. CHAIRMAN TROWBRIDGE SHGGEST~Di.TN VIEW OF THE FACT THAT MAYOR FLOOD BASICALLY IS RESPONSIBLE FOR US HAVING A GOLF COURSE AND FOR ALL THE HARD WORK HE HAS PUT iN THAT THE BOARD GRANT HIM A GOLD LIFE-TIME MEMBERSHIP CARD TO THE GOLF COURSE. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, TO GRANT MAYOR FLOOD A GOLD LIFE-TIME MEMBERSHIP CARD TO THE GOLF COURSE. CARRIED. MR. RAWLEY MENTIONED THAT DURING THE WINTER SEASON PRE-BOOKINGS BY SPECIAL GROUPS WILL HAVE TO BE DISCONTINUED SO THAT EVERYBODY WILL HAVE EQUAL RIGHTS IN~ GETTING BOOKINGS. THE HELP THEY HAVE GIVEN IS APPRECIATED BUT IT IS JUST NOT POSSIBLE TO ACCOMMODATE THEM NOW. MEETING ADJOURNED AT 8:4 5 P.M. SEBASTIAN MUNICIPAL GOLF COURSE BOARD OF DIRECTORS MEETING OCTOB~C,2,.~.., ~ 198 $. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF SPECIAL MEETING JULP 11, REGULAR MEETING AUGUST 25 FINANCIAL REPORT CHAIRMAN'S REPORT: COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: NEW BUSINESS: LETTER FROM GOLF COURSE SUPERINTENDENT RE: GOLFING PRIVILEGES PROGRESS AND IMPROVEMENT: ADJOURN