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HomeMy WebLinkAbout11091982 GCMINUTES OF PECIAL MEETING - CITY COUNCIL - GOLF COURSE BOARD OF DIRECTORS.- NOVEMBER 1982 4� MEETING WAS CALLED TO ORDER BY MAYOR PAT FLOOD, JR. AT 7:00 P.M. PRESENT: VICE MAYOR EVERETT GASS, COUNCILMAN FRANK OBERBECK, COUNCILMAN RICHARD VOTAPKA, COUNCILMAN GEORGE SCHUM, MAYOR PAT FLOOD, JR, BOARD OF DIRECTORS: ARTHUR TROWBRIDGE.. WILLIAM ROUX, HARRY MORRIS, DONALD VICKERS, CLAY PRICE, CHAIRMAN DANIEL MELIA. ABSENT: DON LIVINGSTON, ALTERNATES GORDON CARLILE, CARROLL SIMES. WITH PERMISSION OF THE COUNCIL, MAYOR FLOOD TURNED THE MEETING OVER TO CHAIRMAN MELIA. THE PURPOSE OF THE MEETING WAS TO DISCUSS PROPOSED CHANGES TO THE GOLF COURSE ORDINANCE AND PRESENTATION OF OPERATING GUIDELINES. MR. MELIA STATED THAT AT PRESENT THE BOARD OF DIRECTORS CONSISTS OF 7 MEMBERS AND 2 ALTERNATES. THE BOARD WAS OF THE OPINION THAT THIS NUMBER OF MEMBERS WAS TOO CUMBERSOME AND RECOMMENDED THAT FOR THE SAKE OF EFFICIENCY, IT BE REDUCED TO 5 MEMBERS AND 1 ALTERNATE. DURING THE COURSE OF DISCUSSION IT WAS SUGGESTED BY THE COUNCIL THAT THE MEETINGS COULD BE IRUN MORE EFFICIENTLY IF THE FINANCIAL REPORTS WERE RECEIVED BEFORE HAND AND DISCUSSED AT THE SECOND MEETING OF THE MONTH. ALSO, THE CITY WOULD PROVIDE A SECRETARY WHO WILL DISTRIBUTE THE MINUTES FOR PERUSAL BEFORE THE MEETINGS ARE HELD.' IT WAS POINTED OUT THAT THE BOARD HAS COME A LONG WAY AND HAS DONE A FINE JOB AND IT TAKES A LOT OF INPUT TO RUN AN OPERATION OF THIS MAGNITUDE. EACH MEMBER OF THE BOARD GAVE HIS OPINION ON THIS MATTER. MR. MELIA PRESENTED A LETTER FROM DON LIVINGSTON STATING THAT HE WAS AGAINST THE REDUCTION. MR. TROWBRIDGE WAS ALSO AGAINST IT. THE OTHER MEMBERS WERE FOR IT. MOTION BY COUNCILMAN OBE.RBECKf SECONDED BY VICE MAYOR GASS, TO REJECT THE 5 WAN BOARD, CONTINUE AS PER THE ORDINANCE, AND COME BACK IN 6 MONTHS FOR RECONSIDERATZONx ROLL CALL VOTE; AYES: VICE MAYOR GASS COUNCILMAN OBERBECK it VOTAPKA " SCHUM NAYS: MAYOR FLOOD CARRIED. MAYOR FLOOD STATED THAT THE SECRETARY WILL BE PAID OVERTIME AFTER 4;30 P.M. WITH REFERENCE TO THE ORIGINAL ORDINANCE, NO. 0-81-26, SEC. 12.5-7 (c), MR, MELIA REQUESTED THAT THIS PARAGRAPH BE CHANGED TO READ: "THE BOARD MAY TEMPORARILY LOWER THE RATES OR CHARGES, FOR A PERIOD NOT TO EXCEED 1 YEAR,---"- INSTEAD OF "-THREE ,MONTHS", ALSO, TO ADD: "A SCHEDULE OF APPROVED RATES AND CHARGES SHALL BE PRESENTED TO THE COUNCIL IMMEDIATELY AFTER THEIR ADOPTION." HE EXPLAINED THAT THE SUMMER HERE RUNS FOR 6 MONTHS FROM MAY THRU OCTOBER AND THE SAME RATES HAVE BEEN HELD FOR THE WHOLE SUMMER. THEY WANT TO KEEP THE RATES LOW ENOUGH SO THAT THEY CAN BE IN COMPETITION WITH THE OTHER COURSES IN THE AREA. DURING DISCUSSION, THE COUNCIL SUGGESTED THAT 6 MONTHS WOULD BE BETTER. MOTION BY COUNCILMAN OBERBECK, SECONDED BY VICE MAYOR GASS, TO APPROVE THE LOWERING OF RATES FOR A PERIOD NOT TO EXCEED 6 MONTHS, WITH AN OPTION TO EXTEND FOR 1 MONTH. ROLL CALL VOTE: AYES: VICE MAYOR GASS COUNCILMAN OBERBECK It VOTAPKA It SCHUM MAYOR FLOOD CARRIED. MR. PRICE INFORMED THE COUNCIL THAT THE PROPOSED AMENDED ORDINANCE INCLUDED THE FOLLOWING PARAGRAPH UNDER SEC. 12.5-5 (2): "TO PROVIDE FOR THE EFFICIENT AND PRO- FESSIONAL MANAGEMENT OF THE GOLF COURSE BY BEING AUTHORIZED TO HIRE, SUPERVISE �1 AND FIRE A GENERAL MANAGER OF THE FACILITIES, A GOLF COURSE PRO, A GOLF COURSE SUPERINTENDENT, AND A FOOD AND BEVERAGE MANAGER, AND SUCH OTHER AND ADDITIONAL EMPLOYEES AS THE BOARD MAY DEEM NECESSARY; AND TO ADOPT AND IMPLEMENT SAID EMPLOYEES DUTIES AND RESPONSIBILITIES." MR. MELIA REMARKED THAT THIS WAS PRESENTED TO HIM UNDER OPERATING PROCEDURES AND HE NEVER SAW THIS ORDINANCE CHANGE. MR. PRICE ADVISED THAT AFTER HE HAD CONSULTED WITH ATTORNEY KILBRIDE REGARDING THE NEW ORDINANCE, IT WAS BROUGHT BACK TO THE BOARD OF DIRECTORS WHEN MR. MELIA WAS ON VACATION. COUNCILMAN OBERBECK FELT THAT NO ACTION SHOULD BE TAKEN ON THIS IN VIEW OF THE FACT THAT THE ORDINANCE STARTS OUT WITH: "THE BOARD OF DIRECTORS --rr AND IT WAS HIS UNDERSTANDING THAT AT LEAST THREE MEMBERS OF THE BOARD HAD NEVER SEEN IT. MR. PRICE CONCURRED THAT THEY HADN'T AND ADDED THAT HE HAD NEVER SEEN IT UNTIL BROUGHT TO THE WORKSHOP MEETING, BUT THAT HE HAD HAD THE CITY ATTORNEY PREPARE`IT BECAUSE HE HAD BEEN GIVEN THE AUTHORITY TO TAKE THE CHANGES TO HIM. MR. MELIA INTERJECTED THAT MR. PRICE HAD BEEN TOLD TO TAKE THE TWO CHANGES WITH REGARD TO THE 5 MAN BOARD AND THE LOWERING OF THE RATES. HE ADDED THAT APPARENTLY THERE WAS A MIXUP IN COMMUNICATION BETWEEN MR. PRICE AND THE BOARD OF DIRECTORS SOMEWHERE ALONG THE LINE, BECAUSE HE WAS DIRECTED TO GET IN TOUCH WITH THE CITY ATTORNEY, HAVE A NEW ORDINANCE PREPARED. WHEN IT WAS DISCUSSED BY THE BOARD IT WAS AN OPERATING PROCEDURE AND HAD NOTHING TO DO WITH THE ORDINANCE. MAYOR FLOOD STATED THAT HE HAD A PROBLEM WITH ITEM 3, PAGE 3, - "TO APPROVE ALL EMPLOYMENT AGREEMENTS, CONTRACTS, CAPITAL EXPENDITURES, AND PURCHASE AGREEMENTS IN EXCESS OF $11000." - SINCE NOONE HAS THE RIGHT TO AUTHORIZE EXPENDITURES OVER $1,000. MR. MELIA REMARKED THAT HE DIDN'T THINK THAT WAS A RECOMMENDATION OF THE BOARD. AS FAR AS HE WAS CONCERNED, THE MOTION WAS MADE AT A MEETING OF THE BOARD TO PRESENT THE 5 MAN BOARD, THE LOWERING OF THE RATES, THE TABLE OF ORGANIZ- ATION, AND OPERATING PROCEDURES. THIS IS WHAT WAS VOTED ON TO BE PRESENTED TO THE COUNCIL AND THIS IS WHAT HE WAS PREPARED TO PRESENT. MR. MELIA BROUGHT UP FOR DISCUSSION THE TABLE OF ORGANIZATION WITH THE FOLLOWING CHAIN OF COMMAND - CITY COUNCIL, MAYOR, BOARD OF DIRECTORS, MANAGER - THE MANAGER WOULD BE OVER THE GOLF COURSE PRO, COURSE SUPERINTENDENT, AND FOOD AND BEVERAGE MANAGER. THIS WAS APPROVED BY THE BOARD, BUT MR. MELIA PERSONALLY DOES NOT THINK A MANAGER IS NEEDED AT THIS TIMET AND THERE IS NO ALLOWANCE IN THE BUDGET FOR ONE. MR. VICKERS REMARKED THAT MR. RAY LADD, THE GOLF PRO, HAD BEEN SERVING AS MANAGER AND HE HAD NO PROBLEM WITH THAT. MR. MELIA STATED THAT HE HAS A LOT OF TROUBLE WITH MR. LADD BEING THE PRO MANAGER. HE FEELS THERE IS A LACK OF COMMUNICATION BETWEEN HIM AND THE BOARD. HE LISTED SIX THINGS WHICH MR. LADD HAS BEEN ASKED TO DO THAT HAVE NEVER BEEN DONE - PUT RAKES ON THE CARTS. REMOVE KEYS FROM CARTS. HAVE TOURNAMENTS POSTED SO THE MEMBERSHIP WOULD KNOW WHEN THEY COULD OR COULD NOT PLAY. NO MORE PRO SHOP PURCHASES TO BE MADE. LOWER THE PRICES IN THE PRO SHOP. GET OK OF THE BOARD ON ALL CONTRACTS. MR. MELIA ADDED THAT IF WE HAD A PRO WHO WOULD COOPERATE WITH THE BOARD, THERE WOULD BE NO NEED FOR A MANAGER. - 2 - MR. ROUX STATED THAT ALTHOUGH WE COULDN'T AFFORD IT NOW, EVENTUALLY WE WILL HAVE TO HAVE A MANAGER. THERE ARE JUST T00 MANY THINGS THAT COME UP THAT A GOLF PRO SHOULD NOT HAVE TO HANDLE. MR. TROWBRIDGE AGREED WITH -MR. ROUX, ADDING THAT HE SAW NO NEED AT THE PRESENT TIME. EVERYONE IS DOING A GOOD JOB. MR. MORRIS STATED THAT A PRO MANAGER AUTOMATICALLY CREATES CONFLICT OF INTEREST AND THERE SHOULD BE A MANAGER AND A PRO. MR. VICKERS STATED THE GOLF COURSE IS WHERE IT IS TODAY BECAUSE IN HIS OPINION MR. LADD HAS BEEN SERVING AS MANAGER. SOMEBODY NEEDS TO BE RESPONSIBLE TO THE BOARD AND THE COUNCIL AND THAT'S BEING DONE BY MR. LADD. IF THERE WAS MONEY TO HIRE A MANAGER, HE WOULD HAVE NO PROBLEM WITH THAT. MR. PRICE STATED THAT THERE NEEDS TO BE A MANAGER VERY QUICKLY. THERE ARE PROBLEMS AND NOBODY TO TAKE CARE OF THEM. WE CAN'T WAIT FIVE YEARS. WE'RE LUCKY TO HAVE SOMEBODY NOW WHO CAN ACT IN BOTH CAPACITIES. MAYOR FLOOD TOTALLY DISAGREED WITH THIS. HE REMARKED THAT AS FAR AS A PRO, MR. LADD IS ONE OF THE BEST, BUT HE IS A POOR MANAGER. IF THE PRO WOULD TAKE CARE OF THE PRO SHOP AND THE RUNNING OF THE GOLF COURSE, AND EACH DEPARTMENT HEAD HANDLED THEIR OWN AREA, THERE WOULD BE NO NEED FOR A MANAGER. MR. LADD WAS ASKED IF HE HAD ANYTHING TO SAY AND REPLIED THAT HE WOULD RATHER NOT MAKE ANY COMMENT TONIGHT, BUT WOULD LIKE EVERYBODY TO KNOW THAT HE WOULD LIKE TO COMPLY WITH ANYTHING THAT THE BOARD WANTS. MR. ROUX STATED THAT MEMBERS OF THE BOARD HAVE BEEN ASSIGNED TO DIFFERENT DEPART- MENTS. THINGS ARE RUNNING SMOOTHLY AND IT SHOULD BE LEFT THAT WAY FOR NOW. IT WAS AGREED THAT TWO MEMBERS OF THE BOARD SHOULD BE ASSIGNED TO EACH DEPART- MENT, ALL REPORTING TO THE CHAIRMAN, WITH THE ENTIRE BOARD MEETING AND REVIEWING ANY PROBLEMS. MOTION BY MR. MORRIS, SECONDED BY MR. VICKERS, /omll� TABLE OF ORGANIZATION, THE BOARD CONSISTING OF TOP WITH A LINE COMING DOWN WITH 3 LINES COMING THE PRO, 2 MEMBERS THE FOOD AND BEVERAGE, AND 2 TENDENT, ALL REPORTING TO THE CHAIRMAN. ROLL CALL VOTE: AYES: MR. TROWBRIDGE MR. ROUX MR. VICKERS MR. MORRIS MR. PRICE MR. MELIA NAYS: NONE TO PRESENT TO THE COUNCIL THE 7 MEMBERS, THE CHAIRMAN AT THE OFF, 2 MEMBERS COORDINATING MEMBERS THE COURSE SUPERIN- CARRIED MOTION BY VICE MAYOR GASS, SECONDED BY COUNCILMAN SCHUM, TO ACCEPT THE RECOMMENA- TION OF THE GOLF COURSE BOARD OF DIRECTORS TO ADOPT THE TABLE OF ORGANIZATION. ROLL CALL VOTE: AYES: VICE MAYOR GASS COUNCILMAN OBERBECK It VOTAPKA it SCHUM MAYOR FLOOD NAYS: NONE 69 - 3 - CARRIED THE 7 ITEMS OF THE OPERATING GUIDELINES WERE READ ALOUD BY MR. MELIA. EACH ITEM WAS DISCUSSED SEPARATELY WITH THE FOLLOWING CHANGES BEING MADE: ITEM 3 - WHEN A STARTER IS PRESENT, HE WILL STRICTLY ENFORCE ALL STARTING TIME ASSIGNMENTS. ITEM 7 - THE BOARD OF DIRECTORS SHALL BE RESPONSIBLE FOR THE OVERALL OPERATION OF THE SEBASTIAN MUNICIPAL GOLF COURSE AND SHALL BE RESPONSIBLE TO THE CITY OF SEBASTIAN. THE ENTIRE SECTION ON MANAGER'S DUTIES AND RESPONSIBILITIES WAS THROWN OUT. MEETING ADJOURNED AT 9:05 P.M. /0011 w - 4 - MR. PRICE INFORMED THE COUNCIL THAT THE PROPOSED AMENDED ORDINANCE INCLUDED THE FOLLOWING PARAGRAPH UNDER SEC. 12.5-5 (2): "TO PROVIDE FOR THE EFFICIENT AND PRO - (4%'1 FESSIONAL MANAGEMENT OF THE GOLF COURSE BY -BEING AUTHORIZED TO HIRE, SUPERVISE AND FIRE A GENERAL MANAGER OF THE FACILITIES, A GOLF COURSE PRO, A GOLF COURSE SUPER- INTENDENT, AND A FOOD AND BEVERAGE MANAGER, AND SUCH OTHER AND ADDITIONAL EMPLOYEES AS THE BOARD MAY DEEM NECESSARY; AND TO ADOPT AND IMPLEMENT SAID EMPLOYEES DUTIES AND RESPONSIBILITIES." MR. MELIA STATED HE NEVER SAW THIS ORDINANCE CHANGE. IT WAS PRESENTED TO HIM UNDER OPERATING PROCEDURES. MR. PRICE ADVISED THAT AFTER HE HAD CONSULTED WITH MR. KILBRIDE REGARDING THE NEW ORDINANCE, IT WAS BROUGHT BACK TO THE BOARD OF DIRECTORS WHEN MR. MELIA WAS ON VACATION. MR.MELIA I"M HAVING TROUBLE WITH THIS RIGHT NOW. THIS WAS PRESENTED TO ME UNDER OPEATING PROCEDURES. MR.RICE: THIS WAS THE ORDINANCE CHANGE. MR. MELIA: I NEVER GOT THIS. I NEVER SAW THIS ORDINANCE CHANGE. PLOD: IS THAT SOMETHING THAT WE CHANGED THE ORDIANCE OR SOMETHING YOU TYPED UP IN THE ORDINANCE YOU'D LIKE TO SEE CHANGED? PRICE: THAT"S SOMETHING WE SAID WE WOULD LIKE TO CHANGE AND ALSO WITH THE 5 MEMBERS AND THE OTHER STUFF YOU JUST GOT. THAT WAS WHAT DAN DREW UP FOR THE DIRECTORS. MELIA: HE MIGHT HAVE DRAWN IT UP BUT WE NEVER SAW IT. PRICE: T"S OUT OF HERE. MELIA: I CAN'T HANDLE IT BECAUSE I DON"T KNOW WHAT WE"RE TALKING OUT. FLOOD: IS THAT AN ADDITION TO THE ORDINANCE? PRICE: AN ADDITION TO THE ORDINANCE. IT FALLS UNDER THE OTHER ITEMS. IT WAS A CHANGE TO THE ORDINANCE. IT WAS TO PUT IN MORE ADDITIONAL POWER IN THE ORDINANCE. THE OTHER THINGS THAT WERE PRESENTED WERE OVERLAPPING ITEMS ANDAFTER KIL AND I SAT DOWN AND WENT OVER IT, THESE WERE THE CHANGES THAT NEEDED TO BE DONE TO THE ORDINANCE TO CONFORM WITH WHAT WE WERE GIVEN TO DO. MELIA: I:M SORRY ABOUT THIS. THIS WAS PRESENTED TO US NDER OPERATING PROCEDURES. THAT"S THE ONLY WAY IT WAS WEVER PRESENTED TO ME AND IF KIL DID THIS, IT WAS NEVER BROUGHT BACK TO OUR BOARD. PRICE: YOU WERE,ON VACATION. OBER: THAT MIGHT BE ONE OF THE PROBLEMS YOU"VE HAD. IF SOMETHING's DONE THE CHAIRMAN OF THE BOARD SHOULD BE NOTIFIED. OBER: I DON'T THINK FEEL WE SHOULD TAKE ANY ACTION ON THIS WHTSOEVER. IN FACT I"M INSULTED BY THE FACT THAT YOU BROUGHT IT BEFORE THIS COUNCIL. THE FIRST SENTEOE SAYS WHEREAS THE BOARD OF DIRECTORS OF THE SMGOC - THE CHAIRMAN OF YOUR BOARD AND 3 MEMBERS TELLS ME THEY HAVE NEVER SEEN IT. PRICE: THEY HAVEN'T. I NEVER SAW IT UNTIL THE WORKSHOP. OBER: AND YET YOU HAD THE CITY ATTORNEY PREPARE IT? PRICE: THAT"S RIGHT BECAUSE I WAS GIVEN THE AUTHORITY TO TAKE THE CHANGES THAT WE HAD PFROVED - MELIA: NOW WAIT A MINUTE. YOU WERE TOLD TO TAKE TWO CHANGES THE CHANGE ABOUT A 5 MAN BOARD AND THE CHANGE ON THE LOWERING OF THE RATES. IF I"M INCORRECT I"D LIKE THE BOARD TO TELL ME SO. RESSS OBER: CLAY, I"D MAKE THE SAME STATEMENT IF IT WAS ANY OTHER MEMER OF THE BOARD. I DON"T THINK IT"S RIGHT THAT SOMETHING SHOULD STATE BOARD OF DIRECTORS AND JOUR ENTIRE BOARD IS NOT AWARE OF WHAT THIS THING SAYS. PRICE: I WASN"T AWARE OF IT UNTIL DAN BROUGHT IT TO ME. OBER: WELL, SOMEONE BROUGHT IT TO DAN. PRICE: I DID BECAUSE I WAS TOLD - GASS: THEN HE OR DAN SHOULD HAVE SEEN. THAT MEMBERS OF THE BOARD HAD COPIES. PRICE: DAN DIDN"T HAVE IT PREPARED UNTIL, THE WORKSHOP MEETING. FLOOD: WELL, I DIDN"T KNOW WE HAD IT OR I WOULD HAVE HAD --SUFFICIENT COPIES. I DIDN'T KNOW WE HAD THIS CHANGE. OBER: THIS COSTS MONEY. THIS TAKES CITY ATTY. TIME TO PREPARE AN ORDIANCNE. PRICE: IT WILL BE PAID FOR BY THE GOLF COURSE. OBER: WITHOUT THE BOARD OF DIRECTORS KNOWING IT. PRICE: THEY KNEW ABOUT IT. YOU GAVE US THE SAME ARGUMENT THE LAST TIME. THAT WE SHOULDN'T DO IT WITHOUT TELLING YOU WE WANTED TO. OBER: NO, YOU HAVE A BOARD OF DIRECTORS. WHAT YOU:RE TELLING ME IS THAT YOUR OWN BOARD OF DIRECTORS HASN?T SEEN THE ORDINANCE. IT"S BETWEEN YOU AND THE CITY ATTY. FLOOD: WHAT THIS COUNCILS ALL ABOUT IS THAT WE"RE SETTING HERE TO TAKE RECOMMENDATIONS FROM THE BOARD. AS MATTER OF FACT WHEN WE SET YOU PEOPLE UP WE SAID THAT YOU"RE GOING TO TELL US WHAT YOU WANT AND WE:LL TAKE A LLOOK AT IT AND AS LONG AS WE FEEL ITS RIGHT AND ITS GOING.TO HELP THE MAJORITY OF THE PEOPLE, THAT: S WHAT WE"RE GOING TO DO. SHESSAS DO YOU WANT MORE TIME TO LOOK AT THIS TIME OR DO YOU WANT TO DISCUS IT TONITE OR WHAT? MELIA: I THINK IT WAS A COMMUNICATION MIXUP BETWEEN PRICE AND THE BOARD SOMEWHERE ALONG THE LINE. HE WAS DIRECTED TO GET IN TOUCH WITH THE ATTY, HAVE A NEW ORDINANCE PREPARED, BECAUSE WE THOUGHT THIS WAS THE PROPER WAY WE SHOULD COME BEFORE THE COUNCIL SO THEY COULD $SEE HOW' THE NEW' QNE W0AT4D. BEAD W.£,TH THE CHANGE THAT . [aOULD EBE EFFECTED BY THE -5 A4N $PARD lyTTH ONE AZTERNATE AND HOW IT WOULD EFFECT THE ALTERNATE FROM EITHER INSIDE THE CITY OF OUT, IT WAS ALSO TO ASK THE ATTY TO EFFECT A CHANGE THAT WOULD LOWER THE RATES FROM 3 ;MONTHS WHICH WE DISCUSSED. WHEN'(E DISCUSSED THIS AT THE BOARD IT CAME OUT IN"A SHEET LIKE THIS WHERE IT SAID THE BOARD 0 F DIRECTORS SHALL HIRE OR FIRE - IT WAS'AN OPERATING PROCEDURE OF THE B OF D. IT HAD NOTHING TO DO WITH THE ORDINANCE. SOMEWHERE THAT COMMUNICATION GOT MESSED'UP AND I CAN ONLY SAY THAT PRICE MISUNDERSTOOD IT. OBER I WOULD RECOMMEND IN THE FUTURE PRIOR TO HAVING ANY ORDINANCE PREPPRED YOU HAVE A MEETING SIMILAR TO WHAT WERE HAVING TONITE SO WE ARE AWARE OF WHAT YOU HAVE IN MIND. HES ALREADY PREPARED THE'ORDINACNE NAD WE HAVE ALREADY 'VOTED DOWN THE FIRST ISSUE. GOING FROM 7 TO 5 MAN BOARD. FLOOD: SOMETHING RIGHT HERE WE NED TO LOOK'AT. ON PAGE 3: TO APPROVE ALL EMPLOYMENT AGREEMENTS, CONTRACTS, CAPITAL EXPENDITURES, AND PURCHASE AGREEMENTSIN EXCESS OF $1,000. MELIA: I DON'T THINK THAT'S A RECOMMENDATION OF OUR BOARD. FLOOD: I HAVE A PROBLEM WITH THAT BECAUSE NOBODY HAS THE RIGHT IN THE CITY TO AUTHORIZE MORE THAN A $1000. EXPENDITURE. OBER: BRING US BACK YOUR RECOMMENDATIONS AND WELL HAVE ANOTHER MEETING. MELIA I;D LIKE TO PROCEED WITH WHAT I HAVE. PRICE: CAN I SAY SOMETHING IN MY OWN )WENSE. WHAT HAPPENED THE B OF D SAT DOWN AND MADE AN OPERATING PROCEDURE. WHAT �THE B OF D WOULD DO, WHAT THE MANAGER"S RESPONSIBILITY WOULD BE, TABLE OF MIZATION, SOME OPERATING GUIDELINES. WHAT I WAS TOLD TO DO. WAS TO TAKE THE CHANGES THAT WOULD EFFECT THE ORDINANCE AND THAT INCLUDED THE REDUCTION IN THE NO. OF DIRECTORS, CHANGE IN THE RATES, AND ALSO WHAT THE BOF D. SHALL DO. WHAT YOU ALL ARE NOT SEEING IS A REPLICATION. A LOT OF THIS STUFF IT SAYS THE BOF D SHALL. A BUNCH OF IT IS REPETITIOUS OF WHAT IS ALREADY IN THE ORDIANNCE SO WHAT I WAS TOLD TO DO WAS TO TAKE THIS AND GET IT READY FOR ORDINANCE FORM AND THAT"S WHAT I"VE DONE. THAT"S WHAT THE B OF -D ASKED ME TO DO. SO I SAT THERE AND DK AND I WENT OVER IT EACH OF THESE IREMS WHAT WAS ALREADY IN THE ORDINANCE, WHAT WASN(T AND WHAT WE WANTED TO CHANGE, V: DID THE B OF D ASK YOU TO COME BACK AND DISCUSS �1 THAT PRIOR TO THIS MEETING? P: ALL THEY SAID WAS TO TAKE IT AND GET IT READY FOR COUNCIL. SO I TOOK IT ALONG -WITH THE TWO CHANGES THEY TACKED ON AND THAT WAS IT. FLOOD: I THINK I WOULD JUST LIKE TO ASSUME THAT IT WAS LACK OF COMMUNICATION AND NOBODY IS BLAMING YOU CLAY, BUT I THINK THE BOARD SHOULD.HAVE SEEN THIS BEFORE COMING TO COUNCIL. PRICE: I THINK TEHEY SHOULD HAVE TOO, BUT UNDER THE PROBLEM OF THE TYPING STRAINS, I DIDN"T SEE I TUNTIL THE NIGHT B WE HAD THE WORK SHOP. FLOOD: I CAN UNDERSTAND THAT AND WERE NOT TRYING TO PU THE BLAME ON YOU, BUT WHEN YOU SAY THE MANAGE HAS A RIGHT TO PURCAHSE. OVER $1000. WHEN EVEN THE COUNCIL DOES NOT HAVE THAT AUTHROITY. THAT"S ONE I SEE OUT OF THERE REAL QUICK, I DNT THINK WE NEED TO GO DOWN IT TONITE. MOST -Or THIS STUFF SHOULD BE IN A RESOLUTION ANYWAY, NOT AN ORDINANCE, WHERE OUY CAN CHANGE IT FROM TIME TO TIME. PRICE: I WENT TO THE CITY ATTY TO GET IT DONE CORRECTEY AND THIS IS -HOW HE SAID IT SHOULD BE DONE. WHAT"S' BEEN. GIVEN TO YOU IS A CHANGE IN THE ORDINANCE. THAT "S' WHAT I WAS TOLD TO TAKE TO COUNCIL. YOU ALL HAVE HAD THE SAME THING SINCE THE LAST WORKSHOP, RIGHT HERE IS THE ONE I WAS GIVEN AND IT"S GOT GEORGES HANDWRITING ON IT-. SO ITIS BEEN BEFORE YOU ALL SINCE THE WS WHEN IT WAS FIRST PRESENTED AND WHAT WE.'ARE HRERE TO DISCUSS. FLOOD; WE MIGHT HAVE HAD IT BUT AFTER IT GOT TABLED TO THIS - PRICE; THEN IT WAS' NOT OUR FAULT. IT WAS GXVEN TO THE COUNCIL TO REVIEW, FWD; BUT YOUR OWN BOARD HASNT REVIEWED IT. PRICE: WHAT HAPPEND AS I EXPLAINED TO YOU BEFORE THERE WERE SOME THINGS THAT THE BOARD VOTED ON CHANGING. SOME OF THEM WERE REPETITITOUS IN THE ORIDNANCE AND THEY ASKED ME TO CHANGE THEM. OBER: THE ONLY THING I WOULD REQUEST IS THAT BEFORE YOU BRING IT BACK IN FRONT OF ME, PLEASE HAVE YOUR BOARD REVIEW -IT. AND I WOULD BE MORE THAN HAPPY TO COME TO ANOTHER SPECIAL MEETING TO REVIEW IT WITH - YOU AND I WOULD THINK THAT IN THE FUTURE BEFORE YOU GO HAVE AN ORDINANCE PREPARED YOU CONTACT ONE OF THE COUNCILMEN OR THE RAYOR OR SOMEONE IN CITY HALL TO FIND OUT THE PROCEDURE TO FOLLOW. PRICE: I CONTACTED THE CITY ATTY. TO FIND OUT THE PRO- CEDURE. - CEDURE. I FIGURED HE WOULD BE THE ONE TO CONTACT SINCE HE IS MORE FAMILIAR WITH THE LAW. V; WE HAVE VOTED TONITE TO RETAIN THE SAME BOARD,, SO THIS IS GOING TO HAVE TO BE CHANGED ANYWAY. JUST GO BACK TO THE CITY ATTY AND HAVE HIM PREPARE ANOTHER ONE. OBER: RICH, I WOULDN"T RECOMMEND WHAT HE SHOULD DO UNTIL SUCH TIME AS THEIR BOARD DECIDES WHAT THEY WANT TO DO. MELIA: THESE CHANGES AS FAR AS I'M 3 CONCERNED WERE AUTHORIZED BY OUR BOARD. OBER: WERE HERE TO TAKE THEIR RECOMMENDATIONS. IF YOU FEEL THERE SHOULD BE A CHANGE IN THE ORDINANCE, PREPARE A ROUGHT DRAFT, COME /Amk1 BEFORE COUNCIL, LET US REVIEW ITWITH YOU AND IF WE AGREE THE CHANGE SHOULD BE MADE THEN WE HAVE THE CITY ATTY. PREPARE IT. THESE DOUBLE EXPENDITURES ARE RIDICULOUS. HE"s MADE A ROUGHT DRAFT, ITS WRONG ALREADY WE"VE VOTED OUT THE FIRST PORTION OF IT. FLOOD: LET"S GO ON TO THE TABLE OF ORGANIZATION. MELIA: AS FAR AS I"M CONCERNED MOTION WAS MADE AT OUR MEETING TO PRESENT THE 5 MAN BOARD, THE CHANGE IN THE TME WE COULD LOWER THE RATES, THE TABLE OF ORGANIZATION AND OPERATING PROCEDURES.L THIS IS WHAT WE VOTED ON TO BE PRESENTED TO THE COUNCIL AND THIS IS WHAT I"M PREPARED TO PRESENT TO COUNCIL. OBER: I WOULD ADVISE THE ATTY TO SHELVE IT AND WAIT UNTIL HE GETS DIRECTION FROM THE COUNCIL BEFORE HE PREPARES AN ORDINANCE. TABEL OF ORGANIZATION MELIA: NEXT POINT TO COME UP IS CHANGE OF COMMAND FOR THE GOLF COURSE - CITY COUNCIL, MAYOR, B OF D, MANAGER - MANGER WOULD BE OVER GC PRO, COURSE SUPT., FOOD & BEV.MGR. RIGHT NOW WE DO NOT HAVE AMANAGER. THIS WAS APPROVED BY THE B OF D. OBER: IS THERE A RECOMMENDATION TO EMPLOY AMANAGER? MELIA: IS IT IN THE ORDINANCE? I HAVEN'T SEEN THE ORDINACE. F. LETS THROW THE ORDINIANCE OUT OF THE WAY. PRICE: WHAT HAPPENED WAS THE ORD. WAS PRESENTED TO YOU ALONG WITH THIS OTHER STUFF AND YOU DIDN"T REVIEW IT. F. WE ARE DUMPING THE ORD. WE"RE GOING TO TALK ABOUT THE TABLE OF ORG. MELIA: I PERSAONLLY DONT THINK WE NEED A MANAGER. BUT THE BOARD VOTED TO HAVE A MANAGER. AND IF THEY WANT TO DEFEND HAVING A MANANGER THAT WOULD BE PU TO THE BOARD. YOU CAN POLL THEM ANY WAY YOU WANT. TROWBRIDGE: THIS DECISION MUST HAVE BEEN MADE WHILE I WAS AWAY. MELIA: IT WAS MADE AT A IKIND OF WS BET. WE HAD OVER AT THE YACHT CLUB . THIS WAS.NOT A REGULAR MET. WE DECIDED TO HAVE A WS MEET. WE WENT OVER TABLE OF ORG. WHICH WAS APPROVED BY MAJ. OF BOARD. WE BROUGHT IT UP AT OUR NEXT REG.MEET. AND THE BOARD VOTED TO ADOPT IT AND PRESENT IT TO THE CITY CUNCIL. OBER: THERE WERE TWO MEETINGS PERTAINING TO THIS PARTICULAR ITEM AND YOU HAD A QUORUM AT EACH MEET.? MELIA: YES. I HAVE SOME PROBELMS WITH IT BUT THAT"S BESIDE THE POINT. THE OARD WOULD LIKE TO TALK ABOUT IT NOW. THAT MANAGER IN THERE CAUSES A LOT OF PROBLEMS. FIRST OF ALL, HES NOT BUDGETED. VICKERS: THE GOLF COURSE PRO, RAY LADD, HAS BEEN SERVING AS MANAGER AND I HAVE NO PROBLEMS. HE's doing THE JOB AND HE'S THE ONE I LOOK TO FOR MANAGING THE WHOLE THING OUT THERE. MELIA: I HAVE A LOT OF TROUBLE WITH RAY LADD BEING THE PRO MANAGER. I FIND A LACK OF COMMUN- ICATION BET. HIM AND THE BD. I HAVE SIX LHINGS LISTED HERE THAT WE HAVE ASKED TO DO AND HAS NEVER BEEN DONE. PUT RAKES ON THE CARTS. REMOVE KEYS FROM CARTS. HAVE TOURNAMENTS POSTED SO THE MEMBERSHIP WOULD KNOW WHEN THEY COULD PLAY AND WHEN THEY COULD NOT. WE TOLD HIM THAT WE DIDNT WANT ANY MORE PRO SHOP PURCHASE MADE. THIS WAS BACK ABAUT 4 MONTHS AGO BECAUSE WE WERE WAY OVER BUDGET ON TERM. AND HE -CONTINUED TO BUY. WE HAD TO GO BACK TO HIM 2, 31 4, TIMES TO LOWER PRICES IN THE PRO SHOP TO WHERE WE WANTED THEM UA WE TOLD HIM THAT WE WOULD OK OR TURN DOWN ALL CONTRACTS. I FOUND OUT JUST THE OHER DAY THAT HE MADE A CONTACT ITH WHIS.PALMS TO PLAY GOLF AT OUR COURSE GIVING THEM STARTING TIMES WITHOUT COMING TO THE BOARD WITH THIS. WHEN I ASKED HIM ABOUT IT HE SAID ITS A GOOD CONTAC T AND THATS ALL I HAVE TO SAY. ITS LACK OF COOPERATION. I THINK IF WE HAD A PRO OUT THERE THAT WOULD COOPEAETE WITH THE BOARD WE WOULD NOT NEED A MANAGER'AT ALL WE WOULD NOT HAVE TO GO TO THAT EXPENSE. ROUX: IN ALL THE YEARS IVE BEEN AROUND GOLF & GC, DIRECTOR, PRESIDENT, IVE NEVER YET SEEN A SITUATION THAT CAN WORK WITH A PRO MANAEGER. MR. LADD IS AN OLD TIME PRO. HES A GOOD PRO. A LITTLE HARD TO HANDLE BUT AS A PROFESSINAL HES GOOD. I HAVE NEVER BEEN A GOOD CLUB THAT DIDNT HAVE A MANAGER. WE CANT AFFORD IT BUT WE NEED IT. EVENTUALLY WE WILL HAVE TO HAVE ONE BECAUSE THERE ARE UST TOO MANY THINGS THAT COME UP THAT A PRO DOES NOT HANDLE AND SHOULD NOT HAVE TO HANDLE. TROW. AGREE WITH ROUX. SEE NO NEED AT THE PRESENT TIME. EVERYBDOYDOIN A GOOD JOB. THE MEN ALL KNOW WHT THEYRE DOING NO NEED TO HAVE SOME ONE TO TELL THEM WAT TO DO. MORRIS: CANNOT HAVE A MIXTURE. FINE FOR A SMALL PRIVATE COURSE, BUT PRO MANAGER AUTOMATICALLY CREATES CONFLICT OF INTEREST. FEEL THERE SHOULD BE A MANAGER AND A PRO. VICKERS: GC IS WHERE IT IS TODAY BECAUSE IN MY OPINION 2== RL HAS BEEN SERVING AS MANAGER. WE HAVE DIFFERENT DEPARTMENTS. ALL DOING GOOD, BUT SOMEBODY NEEDS TO BE RESPONSIBLE TO THE BOARD AND THE COUNCIL AND AS FAR AS IM CONCERNED THATS BEING DONE B Y RL. �t V: GETTING BACK TO THE CHART, IT IS THE MAJORITY CONSENSUS OF THE BOARD THAT WE SHOULD GO TO A FULL TIME ADMINISTRATOR AND DIVORCE THAT PART FROM THE PRO? OBER: 4 OUT OF 6 FELT THAT THE MANAGER WAS THE WAY TO GO. MELIA: MINE WAS NOT TO GO WITH MANAGER. OBER: WHAT WE NEED IS A DIVISION OF AUTHORITY. YOUVE ACHIEVED IT PARTIALLY IN THIS BREAKDOWN. MIKE RUNS HIS OPERATION, NEWT RUNS HIS, EACH OF THESE PEOPLE IS BEING PAID A SALARY WHEREBY TEHY SHOULD BE RESPONSIBLE FOR THEIR OWN OBLIGATIONS TO THE CITY. MAYBE LATER ON WELL NEED A MANAGER BUT RIGHT NOW IT MIGHT JUST BE A MATTER OF PERSONALITIES. THEY SHOULD REPORT TO BOARD OF DIRECTORS. P: YOU NEED SOMEBODY IN CENTRAL CONTROL HWHO WILL BE THERE WHEN THE BOARD IS NOT. ROUX: MEMBERS OF THE BOARD HAVE BEEN ASSIGNED TO DIFFERENT DEPARTMENTS. THINS ARE RUNNING SMOOTHLY NOW. SHOULD LEAVE AS IS FOR NOW. JUST AUTHORITY DOES BOARD HAVE? FLOOD: AS INDIVIDUALS YOU DON'T HAVE WRIGHT TO HIRE AND FIRE, BUT THIS BOARD DOES HAVE THAT RIGHT AND YOU CAN RECOMMEND. YONXC BOARD CAN FIRE SOMEBOUDTY BUT HE HAS RIGHT OF APPEAL TO COUNCIL. PRICE: MR. OB. YOU SAID RAY BEEN ACTING AS MANAGER. FROM NOW ON ANYTHING THAT COMES TO HIM OF A MANAGERIAL NATURE WHOS HE GOING TO SEND THEM TO. OB. IF HES BEEN ACTING AS MANAGER HES BEEN ACTING IN VIOLATION OF THE ORD. BECAUSE IT SAYS AFFAIRS OF THE GC WSHOULD BE MNANGED BY BD. I COMMEND HIM FOR DOING IT, BUT THERE SHOULD BE A DEFINITE DIVISION OF POWER WITH THE POWERS AND DUTIES STATED FOR EACH ONE OF THE PEOPLE, THE GC PRO, GC SUPT., F & B MAG. ANSWERING TO THE BD, EACH ONE HAVING A MEMBER OR TWO OF THE BD OVERSEETING HIM. THE ENTIRE BOARD MEETS AND REVIEWS THE PROBLEMS. IF YOU PREPARED SOMETHING SIMILAR TO WHAT YOU HAVE HERE AS FAR AS DUTIES AND RESPONSIIBILITIS AND IT PERTAINS TO YOUR BOARD MEMBER AND DEPARTMENTS, YOU'D BEN BETTER OFF THAN PREPARING IT AS IT PERTAINS NWO TO A MANAGER. MAYBE ITS TIME TO ESTABLISH A DLIN OF DUTY AND MAKE IT EASIER FOR EVERYBODY. PRICE: WHAT"S GOING TO HAPPEN WHEN THERES SOMETHING THAT DOESNT FALL UNDER A SPECIFIC AREA? THERE ARE THINGS THAT COME UP THAT HAVE TO BE ANSWERED IMMEDIATELY THAT DONT FALL UNDER ANY ONE RESPONSIBILITY. WHOS GOING TO COORDINATE ALL THIS STUFF? LIKE WHAT HAPPENED WITH NEWT. HE CALLED DAN, ME, PAT, TO FIND OUT IF HE COULD BUY SOMETHING. SOME— BODY HAS TO -HAVE A GRASP OF THE OVERALL PICTURE OF THIS PLACE. AN EMERGENCY EXPENDITURE. NONE OF US ARE NINTELLIGENT TO RUN A GC. FLOOD: I DONT AGREE WITH THAT. PRICE: HAD AN EQUIPMENT PROBLEM. IF YOU HADN'T BEEN THERE, WHO WOULD HAVE IRONED THAT OUT. THERE'S ALWAYS SOME PROBLEM ALONG THOSE'LINES. FLOOD: PRO DIDNT BRING MOLE RCIEKTS TO ATTENTION OR THE EQUIPMENT. ANYBODY OUT THERE WHO SEES A PROBLEM COULD KEEP US ADVISED. MANAGERS DONT GO OUT ON THE COURSE. THEY WAIT FOR SOMEBOYD TO BRING THINGS TO THEM. DONT THINGK HAVEING MANAGER WILL BE THE WHOLE SOLVING OF TH_E PROBELEM. WE HAVE TO HAVE EVERYBODY WORKING TOGETHER WHICH WE HAVE NOT HAD BECAUSE WE HAD A POWER STRUGGLE WITH SOMEBODY WANTING TO RUN THE ENTIRE COURSE. IF WE GIVE BOARD MEMBERS AUTHORITY, WE RE ALL RIGHT. MELIA: GET FEELING THAT COUNCIL IS IN AGREEMENT THAT MANAGER IS OUT AT PRENT. CHAIRMAN AOF BOARD AND TWO MEMBERS ASSIGNED TO EACH DIVISION — PRO, SUPERINTENTENT, F & B. REPORT TO CHAIRMAN OF BOARD. MOTION BY MR. MORRIA, SECONDED BY MVR. VICKERS, TO PRESEENT TO TE COUNCIL THE TABLE OF ORGANIZATION, THE BOARD CONSISTING OF 7 MEMBERS, THE CHAIRMAN AT THE TOP WITH A LINE COMING DOWN WITH 3 LINES COMING OFF, 2 MEMBERS UPERVISIONG THE PRO, 2 MEMBERS THE FOOD & B, AND 2 RHE GREENS COM., ALL REPORTING TO THE CHAIRMAN. USE COORDINATING INSTEAD OF SUPERVISING. ROLL CALL: AYES: TROWBRIDGE, ROUX, VICKERS, MORRIS, PRICE, MELIA. MOTION BY GASS, SECONDED BY SCHUM, TO ACCEPT THE RECOMMENDATION OF THE GOLF COURSE BO D. TO ADOPT THE TABLE OF ORGANIZATION. /d ob' ROLL CALL: YES: EVERNBODY . MELIA: THROW OUT MANAGERS DUTIES AND RESPONS. OPERATING GUIDELINES - 7 ITEMS. ITEMS READ ALOUD BY MELIA. ITEM 3 - WHEN A STARTER IS PRESENT, HE WILL STRICTLY ENFORCE ALL STARTING TIME ASSIGNMENTS. CHANGE ITE 7 - THE BOARD O SHALL BE RESPONSIBLE FOR THE OVERALL OPERTION OF CGC AND SHALL B#UCTORS Sp TO THE C OF S. L THRU 23 HAS TO DO WITH THE MANAGER. JSUT THROW OUT. FLOOD: EVERYBODY INVOLVED HAS DONE A GOOD JOB. ADJOURN 9:05 w el"'N 7