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HomeMy WebLinkAbout11221983 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - ~OyEMBER 22, 1983 MEETING WAS CALLED TO ORDER BY CHAIRMAN ARTHUR TROWBRIDGE AT 7:06 P.M. PRESENT: CHAIRMAN ARTHUR TROWBRIDGE, JOSEPH SISKA, DAVID NISBET, DON LIVINGSTON, DANIEL MELIA, HARRY MORRIS, DONALD VICKERS, JOHN VAN ANTWERP, CITY ATTORNEY DANIEL KILBRIDE. ABSENT: CARROLL SIMES. CHAIRMAN TROWBRiDGE WELCOMED JOSEPH SISKA AS A NEW MEMBER AND JOHN VAN ANTWERP AS AN ALTERNATE MEMBER TO THE BOARD OF DIRECTORS AND ADDED HE WAS SURE THEY WOULD BE AN ASSET. MOTION BY MR. NISBET, SECONDED BY MR. LIVINGSTON, TO APPROVE THE MINUTES OF THE REGULAR.MEETING 9/22, BID OPENING FOR CARTS 10/4, AND REGULAR~MEETING 10./27. CARRIED. CHAIRMAN TROWBRIDGE REQUESTED THAT IN VIEW OF THE HEAVY AGENDA FOR THIS MEETING, THE FINANCIAL REPORT SHOULD BE TABLED. MOTION BY MR. LIVINGSTON, SECONDED BY MR. NISBET, TO TABLE THE FINANCIAL REPORT UNTIL THE CHAIRMAN CAN SET UP A MEETING IN THE NEAR FUTURE FO~ CARRIED. IT WAS SUGGESTED THAT IF THE MEETING WERE HELD AT 4:00 P.M., THE FINANCE DIRECTOR WOULD BE MORE CONVENIENTLY ABLE TO ATTEND. THE CiTY ATTORNEY REQUESTED THAT THE BOARD GO'.D~RECTLY TO NEW BUSINESS AT THIS POINT AND THE BOARD HAD NO OBJECTIONS. PAT LAMBERT, PRESIDENT, CHAMBER OF COMMERCE, AND CRZCKET PECHSTEIN, CHAiRMAN OF 2ND ANNUAL CHAMBER GOLF TOURNAMENT, THANKED THE BOARD OF DIRECTORS FOR THEIR ASSISTANCE AND AWARDED CERTIFICATES OF APPRECIATION TO THE FOLLOWING: SADIE AND BUD TROWBRIDGE, GRACE AND JOE SISKA, HARRY MORRIS, ROGER HALL, ZENON RAWLEY. MR. RENE VAN DE VOORDE, CHAIRMAN OF A COMMITTEE APPOINTED BY THE AiRPORT ADVISORY BOARD TO TRY~.~'AND EfN~SHiNEGOTIATING THE LEASE BETWEEN THE AIRPORT ADVISORY BOARD AND THE GOLF COURSE BOARD OF DIRECTORS, EXPLAiNED WHAT HAS HAPPENED TO DATE. THERE WAS A JOINT MEETING WHERE BOTH BOARDS AGREED ON CERTAIN ELEMENTS. THE LEASE WAS SENT TO THE FEDERAL AVIATION ADMINISTRATION AND THEY DID NOT APPROVE CERTAIN PORTIONS. THE LEASE HAS NOT BEEN SIGNED BY EITHER BOARD. BASED ON A RECENT MEETING WITH THE FAA THE AIRPORT BOARD IS NOW APPROACHING THE BOARD OF DIRECTORS WITH A PROPOSAL TO CHANGE CERTAIN ELEMENTS AND GET SOMETHING CONCRETE IN WRITING SO WE WILL ALL KNOW WHAT WE'RE DEALING WITH. THE FAA OBJECTED TO THE 40 YEAR TERM WITH A 40 YEAR OPTION. THEY P~EFER A 20 YEAR LEASE WITH A 20 YEAR OPTION WHICH WAS INCLUDED IN THE ORIGINAL LEASE. THE BOARD OF DIRECTORS IS BEING ASKED IF THEY WOULD BE WILLING TO GO BACK TO THE 20 YEAR LEASE WITH A 20 YEAR OPTION. THE FAA.~WAS ALSO UNHAPPY WITH THE INCREASES IN THE RENT BUILT INTO THE LEASE. IN. THE 20 YEAR LEASE THERE ARE PROVISIONS FOR CHANGES IN THE RENT EVERY 5 YEARS. IN THE 40 YEAR LEASE THERE ARE 5 YEAR INCREMENTS~BASED ON 10% OF THE APPRAISED VALUE OF THE PR~)~ERTY FOR THE FIRST 5 YEARS, 11% THE 2ND FIVE, 12~ THE 3RD FIVE AND SO ON. FAA WOULD BE AMENABLE TO EITHER A RE-APPRAISAL EVERY 5 YEARS OR SOME SORT_OF CONSUMER PRICE INDEX, INCREASE. THE AIRPORT ADVISORY BOARD PREFERS THE LATTER. FAA FELT THE CREDENTIALS OF THE APPRAISER WERE NOT ADEQUATE. THE AIRPORT COMMITTEE IS PREPARED TO STAND BY THE APPRAISED VALUE OF $2500. PER ACRE, WHICH WAS AGREED UPON BY BOTH BOARDS. THE AIRPORT BOARD FEELS THAT THE FAA HAS APPROVED THE APPRAISAL THROUGH A LETTER ~RECEIVEDFROM THEM. THE ACREAGE HAS BEEN ESTABLISHED AT 154 ACRES. USING THESE FIGURES, THE RENT WOULD BE $38,500. iT IS ASSUMED THAT THE EFFECTIVE DATE OF THE LEASE WOULD BE DECEMBER 12, 1981. MR. VAN ANTWERP,.~ATED HE WOULDTILIKE TO SEE THE B'OARD OF DIRECTORS TO. ~INVESTIGATE THE CONSUMER PRICE INDEX TO LEARN IF THIS IS A FAIR WAY TO GO. MR. VAN ANTWERP ADDED THAT SINCE THE TIME THE GOLF COURSE LEASE WAS PROPOSED, THE AiRPORT HAS ANOTHER TENANT WHOSE LEASE WAS ACCEPTED BY FAA WITH THE SAME APPRAISAL. HE THINKS PERHAPS THE FAA SHOULD BE CHALLENGED ON WHETHER OR NOT THEY WILL ACCEPT THE APPRAISAL. MR. VAN DE ~VOORDE FELT THAT IF WE COULD GO BACK TO THE ORIGINAL RENTAL AGREEMENT, THE TERMS OF IT HAVE BEEN APPROVED BY THE FAA THROUGH CORRESPONDENCE. THE LATEST AGREEMENT DEVIATES FROM THAT IN THAT IT CALLS FOR A 40 YEAR TERM. MR. VAN ANT WERP SUGGESTED THAT THE BOARD OF DIRECTORS WORK WITHIN,THEMSELVES ~0 THROUGH HIS RECORDS, FOR~U'LAFcE~.'A?~ LEASE AND A METHOD THAT IS ACCEPTABLE IN COOPERATION WITH THE FAA AND BRING THEIR PROPOSAL TO THE AIRPORT ADVISORY COMMITTEE. MR. MELIA RECOMMENDED THE APPOINTMENT OF A THREE MAN COMMITTEE TO WORK WITH MR, VAN ANTWERP AND REPORT BACK TO THE BOARD. MR. MELIA WAS APOINTED AS CHAIRMAN OF THE COMMITTEE WITH MEMBERS BEING MR, NISBET AND MR. VICKERS. LETTER DATED 10/21/83 FROM ROBERT McCARTHY - MR, WAYNE McDONOUGH, ATTORNEY FOR MR. McCARTHY, STATED THE MR. McCARTHY'S LETTER REQUESTS THE BOARD TO RESCIND THE DECIS$ON'~'MADE..BY- MR ~ _ HALL._. TO PRECLUDE MR. AND MRS. McCARTHY FROM ATTENDING THE RESTAURANT AND BAR AREA ON THE GOLF COURSE. IT WAS THE CONTENTION OF MR. McDONOUGH THAT MR. HALL DOES NOT HAVE THE AUTHORITY TO MAKE' UNILATERAL DECISIONS AS TO WHO MAY ATTEND THE BAR. THERE ARE NO PROPER RULES OR GUIDE- LINES ENACTED BY THE CITY COUNCIL FOR ANY TYPE OF LEGAL ENACTMENT OF PROVOCATION THAT ENTITLES MR. HALL TO MAKE THAT DECISION. THEREFORE MR. HALL ACTED IMPROPERLY, AND THIS BOARD HAS NO CHOICE BUT TO REINSTATE THE McCARTHYS. THIS IS A PUBLIC CITY OWNED RESTAURANT. MR. HALL'S LETTER SPOKE IN GENERALITIES AND HE DID NOT RESPOND TO MR. McCARTHY'S LETTER REQUESTING PARTICULARS. IF THE CITY INTENDS TO PRESENT WITNESSES, PROPER NOTICE WAS NOT RECEIVED OF THAT iNTENT. CITY ATTORNEY KILBRIDE RESPONDED THAT ALTHOUGH THE CITY OWNS THE RESTAURANT THAT DOES NOT CHANGE THE OBLIGATION OF AN INDIVIDUAL TO ACT IN A PROPER MANNERs. AND HAS THE SAME RIGHT AS ANY OTHER PRIVATE FOOD SERVICE ESTABLISHMENT TO EXCL~;DE ANYONE WHO ABUSES THE PRIVILEGES. THE BOARD HAS EXTENDED THAT RIGHT TO MR. HALL AS THE MANAGER OF THE FACILITY. CHAIRMAN TROWBRIDGE STATED THE BOARD WOULD LIKE TO. KNOW THE DETAILS OF WHAT HAPPENED AND ASKED MR. HALL IF HE WOULD OBLIGE. MR. HALL~REFUSED TO RESPOND WITHOUT THE PRESENCE OF HIS OWN ATTORNEY. MOTION.~BY MR. NISBET, SECONDED BY MR. LIVINGSTON, THAT MR. HALL SHALL PREPARE A STATEMENT OF THE EFFECTS OF THAT NIGHT WITH WHAT OCCURRED, TURN OVER TO THE CITY ATTORNEY, AND ATTORNEY KILBRIDE BE DIRECTED TO PREPARE THE NECESSARY LEGAL BACKGROUND, RULES AND REGULATIONS, AND OUR STAND ON THIS AND BRING BACK TO MR. McDONOUGH. ROLL CALL VOTE: AYES: MR. NISBET MR. LIVINGSTON MR. VICKERS MR..MELIA MR. MORRIS CHAIRMAN./TROWBRIDGE NAYS: MR. SISKA MOTION CARRIED. - 2 - MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, THAT THIS WHOLE MATTER BE TABLED AND SUSPENSION REMAIN UNTIL WE GET THE INFORMATION BEFORE US FROM MR. HALL AND CAN MAKE A DECISION. ROLL CALL VOTE: AYES: MR. SISKA MR. LIVINGSTON MR. NISBET MR. VICKERS MR. MELIA MR. MORRIS CHAIRMA~.'~TROWBRIDGE NAYS: NONE MOTION CARRIED. MOTION BY MR. MORRIS, SECONDED BY MR. LIVINGSTON, THAT THiS BE DONE AS QUICKLY AS POSSIBLE AND A SPECIAL BOARD MEETING BE CALLED TO ACT ON IT AS QUICKLY AS POSSIBLE IN FAIRNESS TO THE BOARD AND TO THE McCARTHYS THAT THIS MATTER BE SETTLED. CARRIED. MR. MELIA ANNOUNCED THAT A LETTER HAD BEEN SENT TO THE MEMBERSHIP ADVISING OF CHANGES IN THE METHOD OF GIVING TEE TIMES AND ALSO, EFFECTIVE DECEMBER 1, CHANGES IN GREENS FEES, $11. 18 HOLES, $6. - 9 HOLES, % GUEST CART $7. OR $14. FOR 18 HOLES, ½ FOR MEMBERS - $6., % GUEST CART $5. FOR 9 HOLES. MOTION BY MR. MELIA, SECONDED BY MR. NISBET,, TO ACCEPT THE PRICE CHANGES, EFFECTIVE DECEMBER 1. CARRIED. MR. LIVINGSTON REPORTED THAT MR. KRAGES IS PU~TSNG IN ABOUT 15 TREES BETWEEN 3 AND 6 AND SUGGESTED TO HIM THAT 1 OR 2 THAT HAVE DIED BE REPLACED ON 10. MR. LIVINGSTON REQUESTED THAT PLAYERS TRY TO SMOOTH OUT THE BALL MARKS MADE DUE TO THE SOFTNESS OF THE GREENS. MR. NISBET ADVISED THAT DUE TO LOSS INCURRED, EARLY MORNING COFFEE WILL BE DISCONTINUED BUT A SMALL BREAKFAST WILL BE SERVED STARTING AT 6:30 A.M,, THE MONDAY AFTER THANKSGIVING. THE DISHWASHER IS NOW IN OPERATION, SAVING THE WORK OF HALF A PERSON AND ONE OTHER BODY HAS BEEH~¥REDUCED. MR. LIVINGSTON THANKED MR. HOYT FOR PAINTING THE RESTROOMS. MAYOR FLOOD THANKED THE BOARD FOR THE HONOR THEY DID HIM BY AWARDING HIM A GOLD LIFETIME MEMBERSHIP; BUT UPON CHECKING HE. LEARNED THAT UNDER THE TERMS OF THE BOND INDENTURE THIS IS NOT PERMISSIBLE. MR. CLAY PRICE COMMENDED THE BOARD FOR THEIR EFFORTS TOWARDS MAYOR FLOOD, BUT SUGGESTED THAT PERHAPS IT MIGHT BE MORE PROPER TO RECOGNIZE MAYOR FLOOD, MR. VAN ANTWERP AND THE 10 INDIVIDUALS WHO PUT UP $1000. EACH TO HAVE THE PROPOSAL DONE ORIGINALLY WITH A PLAQUE OUT AT THE GOLF COURSE FOR EVERYONE TO SEE. THE BOARD AGREED THAT THIS WAS A VERY GOOD IDEA. MOTION BY MR. MELIA, SECONDED BY MR. LIVINGSTON, THAT THE CHAIRMAN LOOK INTO THIS AND REPORT BACK AT THE NEXT MEETING. CARRIED. MOTION BY MR. MELIA, SECONDED BY MR. MORRIS, TO RAISE THE SALARY OF ZENO RAWLEY TO $20,000. STARTING JANUARY 1. CARRIED. MOTION BY MR. MELIA THAT MRS. CLARA JEWETT'S REQUEST FOR COMPENSATION BE DENIED. THE MOTION WAS WITHDRAWN WHEN MR. MORRIS REQUESTED THAT A BRIEF EXPLANATION BE - 3 GIVEN. MR. MELIA EXPLAiNED THAT MRS. JEWETT HAD WORKED AS A VOLUNTEER, IN EXCHANGE FOR WHiJ3WSHE WAS ALLOWED TO USE THE CARTS. SHE WAS NEVER TOLD TO KEEP TRACK OF HER TIME AND NOBODY EVER AUTHORIZED HER TO WORK FOR A SALARY OR WHAT A SALARY WOULD BE. SHE'S ASKING FOR $697.11 WORTH OF CART$~TO BE USED UP. SHE SAYS SHE HAS ALREADY USED $304.$0 WORTH OF CARTS AND IS ASKING FOR A CREDIT BALANCE OF $~97.11. MOTION BY MR. MELIA, SECONDED BY MR. VICKERS, THAT W~ TURN THIS DOWN AND TELL MRS. JEWETT THAT WE DON'T OWE HER ANYTHING. CARRIED. MOTION BY MR. MORRIS, SECONDED BY MR. LIVINGSTON, THAT THE BOARD OF DIRECTORS ACCEPT MR. MELIA'S LETTER AS WRITTEN WITH STARTING DATE OF DECEMBER 1, 1983, AND CLOSING DATE OF APRIL 30, 1984. MR. ViCKERS.~OPPOSED. MOTION CARRIED. MEETING ADJOURNED AT 9:29 P.M. - 4 - SEBASTIAN MUNICIPAL GOLF COURSE BOARD OF DIRECTORS MEETING NOVEMBER 22, 1983 AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF REGULAR MEETING 9/22, BID OPENING FOR CARTS 10/4, REGULAR MEETING 10/27 FINANCIAL REPORT CHAIRMAN'S REPORT: COMMITTEE REPORTS: GOLF GREENS FOOD AND BEVERAGE OLD BUSINESS: REQUEST FROM CLARA JEWETT RE: COMPENSATION NEW BUSINESS: CHAMBER OF COMMERCE REPRESENTATIVE AIRPORT ADVISORY BOARD REPRESENTATIVE LETTER DA~ED 10/21/83 FROM ROBERT W. McCARTHY PROGRESS AND IMPROVEMENT: ADJOURN