HomeMy WebLinkAbout12021982 GCMINUTES OF MEETING OF GOLF COURSE BOARD OF DIRECTORS - DECEMBER 2, 1982
MEETING WAS CALLED TO ORDER BYCHAIRMAN!DANIEL MELIA AT 4:00 P.M.
PRESENT: ARTHURTROWBRIDGE, HARRY MORRIS, CLAY PRICE, WILLIAM ROUX, DONALD
VICKERS, DON LIVINGSTON,'.'GORDON CARLIL~, CARROLL SIMES, CHAIRMAN DANIEL MELIA.
MR .... MELiA PRESENTED A PROPOSED MEETING AGENDA FOR THE BOARD'S APPROVAL AND RECOM-
MENDED THAT APPROVAL OF THE MINUTES BE DONE ONCE A MONTH INSTEAD OF ~VERY MEETING.
MOTION BY MR. TROWBRIDGE, sECONDED BY.MR. LIVINGSTON, TO ADOPT THE AGENDA FORMAT
WITH THE RECOMMENDED CHANGE OF APPROVING THE MINUTES ONCE A MONTH. CARRIED.
MOTION BY MR. ROUX, SECONDED BY MR. MORRIS, TO APPROVE THE MINUTES OF THE MEETING
OF NOVEMBER 11 WITH THE ~ADDITION THAT MR. ROUX WAS PRESENT AT THAT MEETING. CARRIED.
REGARDING THE FREE USE OF GOLF CARTS, MR. MELIA ADVISED THAT DUE TO THE CLAUSE
IN THE INDENTURE'PROHIBITING FREE USE, NOBODY IS TO RIDE FREE. MR. McFALL OF
THE TRUSTEE BANK IS GOING TO LOOK INTO CHANGING THIS RULING, BUT IT WOULD BE A
LONG INVOLVED PROCESS. THIS RULING DOES NOT AFFECT THE AGREEMENTS MADE WITH
WHISPERING PALMS OR THE MEMBERS OF THE GOLF COURSE. IT._'WAS AGREED THAT MRS.
JEWETT, WHO WORKS PART TIME IN THE OFFICE AT THE GOLF COURSE AND RECEIVES NO
OTHER REMUNERATION EXCEPT FREE USE ~F A CART, COULD CONTINUE TO DO SO.
MR. MELIA INFORMED THE BOARD THAT THE AiRPORT ADVISORY. BOARD REQUESTED TIME TO
DISCUSS THE PAYING OF RENT~AND_A SPECIAL MEETING HAS BEEN SET UP FOR DECEMBER 9
AT 4:00 P.M.
THE FRONT END LOADER WAS TESTED AND CHECKED OUT BY ,THE CITY MECHANIC. MR. MELIA
CONTACTED ALL THE MEMBERS (WITH THE EXCEPTION OF MR. CARLILE) AND THE LOADER WAS
UNANIMOUSLY APPROVED.
THE ASSISTANT PRO REQUESTED THAT A GREENS FEE OF $5.00 BE CHARGED NON-MEMBERS
FOR THE SCRAMBLE ON SATURDAY, WHICH MR. MELIA APPROVED SUBJECT TO THE BOARD'S
AGREEMENT. THE BOARD CONCURRED.
THERE WILL BE NO SPECIAL PACKAGE FOR SUNDAY AFTERNOON'S SCOTCH DOUBLE. PARTICIPANTS
WILL PAY/NORMAL CART AND GREENS FEES. THE MANAGER OF FOOD AND BEVERAGES WILL SET
THE PRICES. ON. ALL FUTURE TOURNAMENTS, THE STARTING TIMES, GREENS FEES AND CART
FEES SHOULD BE SET BY THE GOLF COMMITTEE OR THE PRO, AND THE FOOD AND BEVERAGE
BY THAT COMMITTEE OR THE MANAGER.
A FENCE HAS BEEN ERECTED FROM THE CART SHED TO THE STARTER SHACK TO THE DITCH
TO CONFINE THE CARTS. THERE WERE FOUR MEMBERS AROUND THE COURSE WHO AUTHORIZED
THE EXPENDITURE - APPROXIMATELY $300.
MR. MELiA SUGGESTED THAT WE EXTEND THE MEETING HOURS FROM 4:00~6:00 INSTEAD OF
STOPPING AT 5:30 AND REQUESTED THE BOARD TO THINK ABOUT IT AND DECIDE EITHER AT
THIS MEETING OR THE NEXT.
MR. MELIA APPROVED THE SANTA CLAUS TOURNAMENT FOR. THE JUNIORS AT 11:00 A.'M.
DECEMBER 19.
MR. KRAGES RE-SEEDED THE.~PARKING LOT AND THE RANGERS RESTORED THE ROPE FENCE.
HE SUGGESTED THAT CONSIDERATION SHOULD BE GIVEN TO FENCING IN THIS AREA SOMETIME
IN!THE FUTURE.
POSTCARDS WERE SENT OUT TO MEMBERS. WHO HAVE NOT RENEWED THEIR MEMBERSHIPS. AS
OF TODAY 256 HAVE SIGNED UP, LEAVES 144. HAVE 106 ON THE WAITING LIST.
REVENUES FELL OFF WHEN THE TEMPORARY GREENS WERE IN OPERATION. MR. MELIA WAS
OF THE OPINION THAT NEXT YEAR THEi'FEES SHOULD BE CUT IN HALF WHEN.THE GREENS ARE
CLOSED. JUST THE"GREENS FEES, NOT THE CART FEES.
MR. WILLEY HAS BEEN PLACED ON THE AGENDA FOR DECEMBER 16 TO DISCUSS SECURITY.
THE GOLF COMMITTEE MET WITH MR. LADD AND IT WAS AGREED THAT WE ARE IN A "NO-BUY"
SITUATION. INVENTORY WILL BE DRASTICALLY REDUCED. AN ADEQUATE SUPPLY OF GOLF
BALLS, GLOVES, ETC., WILL BE MAINTAINED. SLACKS, BAGS, ETC. WILL BE ELIMINATED
ALMOST. SETS OF GOLF CLUBS WILL NOT BE CARRIED. THIS WILL NOT EFFECT GIFT
CERTIFICATES. THINGS CAN BE ORDERED QUICKLY. THIS WAS SATISFACTORY WITH THE BOARD.
THE.3FOLLOWING QUOTE WAS RECEIVED FOR 10 GAS CARTS FROM E-Z GO: $2195. EACH. TERMS:
$109. PER MONTH PER CART. AFTER 6 MONTHS PAY FOR THAT CART.S1720. $2195. LESS
6 TIMES $109. IS $654. TAKE THAT FROM $2195. COME UP WITH A NET~OF $1541. $1720.
iS WITH INTEREST 0F.-$30. A MONTH. WE'RE ONLY GETTING CREDIT..FOR $~9~ APPLIED TO
THE PURCHASE PRICE. THERE FOLLOWED A DISCUSSION ON WHETHER OR NOT 'TO PURCHASE.
IT WAS POINTED OUT THAT WE DO NOT HAVE THE MONEY. GAS CARTS ARE ~BEING CONSIDERED
BECAUSE THERE ARE NOT ADEQUATE FACILITIES TO RE-CHARGE THE ELECTRIC CARTS. MAYOR
FLOOD ADVISED THAT THERE IS SOME CONTROVERSY AS TO WHETHER OR NOT ANY GOVERNMENT
HAS. THE RIGHT TO LEASE-PURCHASE WITHOUT GOING TO BID. MR. MELIA WONDERED IF WE
DID ENTER INTO A LEASE-PURCHASE AGREEMENT COULD WE AT THE END OF THE 6 MONTHS
FINANCE THE $17,000. AND MAYOR_FLOOD WAS OF 'THE OPINION THAT THERE SHOULD BE NO
PROBLEM IN FLOATING A LOAN.
MR. LIVINGSTON REPORTED THATLHE, MR. VICKERS, AND MR. KRAGES INSP~'TED ALL 18 HOLES.
STONES WILL BE PUT .IN THE CART PATHS WHERE REQUIRED AND SAND WILL BE PUT IN THE
SWALES SO THAT GRASS CAN GROW THROUGHly. IT. THE CART PATHS HAVE FIRST PRIORITY.
MR. TROWBRIDGE REMARKED THAT MR. KRAGES SHOULD BE COMPLIMENTED FOR THE BEAUTIFUL
JOB HE DID ON THE GREENS.
MR. TROWBRIDGE REPORTED THAT EVERYTHING IS GOING SMOOTHLY AS FAR AS FOOD AND
BEVERAGE IS CONCERNED. THE HOT DOG STAND WAS CLOSED FOR A FEW DAYS BECAUSE BUSI-
NESS WAS NOT THERE, BUT IT IS BACK IN OPERATION AND DOING WELL. IT WILL STAY
OPEN AS LONG AS BUSINESS WARRANTS. THE SODA MACHINE IS GOING TO BE REMOVED.
IT WAS SUGGESTED THAT CART MAINTENANCE BE PLACED ON THE NEXT AGENDA FOR DISCUSSION.
ALSO, CARPET MAINTENANCE.
WITH REFERENCE TO PAVING CART PATHS, MR. MELIA STATED THAT HE AND MR. MASTELLER
LOOKED THEM OVER. MR. MASTELLER SENT A LETTER TO THE GOLF COURSE ARCHIRECT.
MR. MASTELLER HAS BEEN BUSY AND NOTHING CAN BE DONE UNTIL HE FINDS TIME~'TO
SPEC IT OUT.
IT WAS SUGGESTED THAT A FULL TIME CART MAINTENANCE MAN BE EMPLOYED AND THAT TOM
MOONEY BE ASKED IF HE WAS INTERESTED.
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MOTION BY MR. ROUX, SECONDED BY MR. LIVINGSTON, THAT MR. MORRIS BE EMPQWERED
TO TALK TO TOM MOONEY TO SEE IF HE IS WILLING, HOW MUCH HIS SALARY WOULD BE,
AND SEND HIM TO SCHOOL TO LEARN HOW TO REPAIR THE CARTS, CARRIED.
MOTION_'BYiMR. TROWBRIDGE, SECONDED BY MR. LIVINGSTON, TO ADVERTISE FOR BIDS FOR
LEASE-PURCHASE OF 10 NEWf G~SOL~NEr.'CARTS,~..--.LiT'.~. .
DURING COURSE OF DISCUSSION WHICH FOLLOWED MOTION, MR. PRICE"MAINTAINED THAT
PURCHASING CARTS WOULD NOT MEAN MORE INCOME. IT JUST MEANS THAT THERE WILL BE
NO LOSS OF INCOME. IF YOU'RE SAYING YOU'.RE GOING TO MAKE ADDITIONAL INCOME
TO PAY FOR THE CARTS, THAT'S ONE THING, BUT WHEN YOU'RE SAYING YOU"RE GOING TO
GET 10 CARTS SO YOU DON'T LOSE ANY. MORE MONEY, THAT'S COMPLETELY DIFFERENT.
YOU'RE GOING TO LOSE MONEY AND YOU WON'T HAVE THE MONEY TO PAY FOR IT.
MAYOR FLOOD STATED THAT IF THE COST OF THE CART IS $1700. AT THE END,lOFt?6 MONTHS,
HE WILL PICK UP ONE OF THE CARTS AND TOU CAN REIMBURSE HIM OUT OF NEXT.'yEAR'S
BUDGET. MAYBE CARROLL SIMES WILL TOO. IF YOU GET 8 MORE PEOPLE, CAN HANDLE
THAT WAY.
MOTION CARRIED.
MR. MORRIS BROUGHT UP THE, FACT WE ARE ALLOWING ONE iNDiVIDUAL TO USE A CAR~T
FOR HALF PRICE, WHICH SHOULD BE DISCONTINUED DURING BUSY TIMES. THIS MATTER WAS
TABLED UNTIL THE NEXT'MEETING.
MR. TROWBRIDGE STATED THAT.~iA'POLICY SHOULD BE.ESTABLISHED FOR THE SIGNING UP:OF
NEW MEMBERS. MAYOR FLOOD REMARKED THAT SOME PEOPLE ARE BEING GIVEN PREFERENTIAL
TREATMENT. FOR EXAMPLE, HOW DO YOU GET A "l-A"? ALSO, HOW CAN THE PRO GUARANTEE
ANYBODY A MEMBERSHIP? IF YOU GO FROM 1 TO 100, HOW CAN YOU HAVE ANY "A'S"?
MR. ROUX AND MR. MORRIS, WITH THE ASSISTANCE OF MR. TROWBRIDGE, WILL LOOK INTO
THIS MATTER.
MOTION BY MR. LIVINGSTON, SECONDED BY MR. MORRIS, TO PERMIT MR. KRAGES AND.>MR.
MALBERG TO ATTEND A SEMINAR IN TIFTON, GEORGIA, ON DECEMBER 13, ~4, 15. CARRIED.
MEETING ADJOURNED AT 6:05 P.M.
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