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HomeMy WebLinkAbout07-24-2017 PR AgendarnYL�P SE TSN HOME OF PELICAN ISLAND 1225 MAIN STREET SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN RECREATION ADVISORY COMMITTEE Monday, July 24, 2017 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: Regular Meeting June 26, 2017 6) UNFINISHED BUSINESS: Item A: Friendship Park Special Needs Playground Update Item B: Playground Inspections' Results Summary of Inspection Reports 7) NEW BUSINESS: 8) PUBLIC INPUT 9)STAFF MATTERS 10) BOARD OR COMMITTEE MEMBER MATTERS 11) ITEMS FOR THE NEXT AGENDA AND DATE 12)ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF WORKSHOP MEETING JUNE 26, 2017 1. Call to Order — Chairman Sims called the meeting to order at 6:00 pm. 2. Pledge of Allegiance was recited by all. 3. Roll Call Present Mr. Matthew Sims Ms. JoAnn Webster Ms. Corrine Gilroy Not Present Ms. JoAnne White — Excused Mr. Greg Paschall Also Present Mr. Joe Griffin, City Manager Ms. Margarita Hernandez, Parks Administrator Ms. Susan Mann, Recording Consultant 4. Agenda Modifications — None 5. Approval of Minutes — Regular Meeting May 22, 2017 and April 24, 2017 A motion to approve the May 22, 2017 minutes as written was made by Ms. Webster, seconded by Ms. Gilroy and passed unanimously by voice vote. Ms. Hernandez explained that the April 24, 2017 minutes were not approved at the May meeting because there was not a quorum and asked if they could be approved as well. A motion to approve the April 24, 2017 minutes as written was made by Ms. Webster, seconded by Ms. Gilroy and passed unanimously by voice vote. 6. Unfinished Business Item A: Friendship Park Special Needs Playground Location Public Input Request Slide Ms. Hernandez explained that this item was presented at the previous meeting and since there was not a quorum it was not acted upon. However, staff was directed to seek public input as to the location. A slide was placed on channel 25 on June 2 d asking for public input. As of this time no public input has been received. She stated Parks & Recreation Advisory Committee Page 2 Minutes of Workshop Meeting of June 26, 2017 that the location must be finalized before the bid requests can be published. In response to Mr. Sims' question as to staffs recommendation she explained that staff had chosen Friendship Park because there are restrooms, shade, adequate parking, etc. As to specific location she stated that the playground would be placed where the Bocce Ball courts are now. Following discussion the consensus was to place the Special Needs Playground at Friendship Park. Mr. Sims stated for the record, that this recommendation is based on agreement of the City Council and Staff. A motion to install the Special Needs Playground at Friendship Park at the site designated by staff was made by Ms. Webster, seconded by Ms. Gilroy and passed unanimously by voice vote. Mr. Sims called for public input on the Special Needs Playground; hearing none he continued with the agenda. Item B: Pickle Ball Status Revised Construction Cost Estimate from Project Engineer Mr. Joe Griffin, City Manager, explained that as a result of the high cost of the Pickle Ball Courts and the improvements to the area included in the original estimate he contacted the engineer and had removed from the estimate all items that were not absolutely necessary to build the four courts, i.e. increased parking, improvements to the ball field, etc. by doing this the cost is estimated to be $212,806.00 which will be budgeted in the upcoming fiscal year. In the following fiscal year the remaining four courts will be budgeted at a cost of $172,000. Mr. Griffin reviewed the Recreation Impact Fee Fund Report, explained the proposed projects, their cost and schedule for completion. He noted that included in the proposed projects is $234,739 which covers the Pickle Ball Courts and the related engineering cost. He stated that the Sports Lighting at BSSC is $375,000 which is all funded in this budget year in order to reduce the cost that would result in spreading it over two budget years. He explained that after deducting all the proposed projects the Unallocated Balance would be $36,431.74 which is quite low. Mr. Griffin stated that the Pickle Ball Courts would qualify for funding from the Discretional Sales Tax Fund. He explained that this approach would take some time to work out the details and would require City Council approval. The result of changing the funding source would increase the Recreation Impact Fee Fund by the $234,739 budgeted for the Pickle Ball Courts. He expressed that he felt that is a safer amount considering possible cost over runs on the other projects. Following discussion the consensus of the Board was that Mr. Griffin's approach to use the baseball field for the courts and fund the project through the DST was a very good solution to allow the City to move forward with the courts. Parks & Recreation Advisory Committee Page 3 Minutes of Workshop Meeting of June 26, 2017 A motion to follow Mr. Griffin's revised plans and funding source was made by Ms. Webster, seconded by Ms. Gilroy and passed unanimously by voice vote. Mr. Sims called for public input on the Pickle Ball Courts; hearing none he continued with the agenda. Item C: Playground Inspections Update Ms. Hernandez reported that the inspections were performed on June 14th and 15tH The reports are being prepared by the inspector and will be presented to the Committee at the next meeting. Mr. Sims called for public input on the Playground Inspections; hearing none he continued with the agenda. Item D. Dog Park Status June 14th City Council Draft Minutes Ms. Hernandez reported that four benches are awaiting installation; no smoking signs have been placed in the park; no personal property has been added to the instructional signage; the ADA water fountain with dog bowl should be ordered this week; a picnic table will be placed outside the dog park fence; the procurement of an ADA picnic table is being looked into; Public Works will be installing a shade structure and replacing the sod in the sand areas. She stated that she checked and Code Enforcement cannot monitor the use of the parking lot. The park was inspected by staff and it was determined that it is in compliance with ADA standards. Ms. Gilroy stated that she has visited the park on a number of occasions and is impressed with what it offers. She reported that she visited with a number of residents while there and they expressed how much they enjoy it. She stated that more shade would be helpful and that is being addressed by the proposed structure. She concluded by stating that she views it as a treasure. Mr. Sims called for public input on the Dog Park. He asked anyone wishing to speak to come forward. Mr. John Tenerowicz, 310 South Wimbrow, reported that there are still some lights out along the walking path on Easy Street. Regarding the dog park, car stops on the south side need to be repined, the parking lot needs to be resurfaced, two additional handicapped spaces need to be installed, something needs to be done to prevent driving on the walk path around the lake, and steps need to be taken to make owners control their dogs upon exiting the park, not let them run loose and into his yard. Hamilton Edwards, 182 Easy Street, thanked Ms. Hernandez for her report. He asked if those who use the park could have input on where the benches are placed to take full advantage of the shade. He noted that there is no water fountain in the small dog park Parks & Recreation Advisory Committee Page 4 Minutes of Workshop Meeting of June 26, 2017 and asked if one that is lower to the ground to accommodate their smaller size could be installed. He suggested contacting the Eagle Scouts to determine if they could construct some more benches at a reduced cost to the City. Mr. Sims asked if there is opportunity for public input at this time. Ms. Hernandez responded that regarding the water fountain, it is in progress, and she will verify that it will accommodate the small dogs. She reiterated her previous requests that the public use the Suggestion Box to make their thoughts know. She stated that the input so far has been very helpful to staff. Ms. Ashton, 11375 Kashi Court, expressed her appreciation for the City's efforts on behalf of the dog park supporters. Ms. Ashton asked if the public could have input as to location of the benches. Following a detailed discussion it was agreed that possibly meeting with Ms. Hernandez or the Parks Supervisor, on a Wednesday morning when he is at the park, to explain the desired location would be an option. Ms. Ashton stated that making the benches movable would allow the users to locate them as necessary for shade. Ms. Ashton expressed concern that although there are No Smoking Signs people are still smoking in the park. She also asked about the shaded structure's location. Ms. Hernandez responded she was not positive about its location but thought it may be installed in such a way that it would serve both sides of the park. Mr. Sims reiterated the public use the suggestion box or visit the park on Wednesday morning and speak with the Parks Supervisor with their suggestions on location of the items being installed. Mr. Sims called for any further public input; hearing none he continued with the agenda 7. New Business — None 8. Public Input Mr. Sims called for Public Input. He requested that anyone wishing to speak to come forward at this time. Jim Sunnycalb, Sebastian, requested that the handicapped tables outside the park not be placed where smoke will impact those entering the park, to provide receptacles for cigarette butts and possibly plant a tree for shade. He requested that the trail around the lake be sprayed for weeds and grass; install a doggie bag dispenser along the trail; install distance signs along the trail so people will know how far they have walked. The boardwalk behind City Hall requires cleaning and maintenance. Install doggie bag dispensers at the Yacht Club to accommodate those visiting the area who bring their dogs. He asked for the status of the Pete Harris plaque. Ms. Hernandez responded that she is aware it was ordered and received. She stated she will investigate when it will be installed. Regarding the light installed at the Easy Street Park fountain, there are a variety of colored lenses available that could be installed to recognize different causes. He stated that he has observed that people are really enjoying the fountain and the light. Parks & Recreation Advisory Committee Minutes of Workshop Meeting of June 26, 2017 Page 5 Mr. Sims called for anyone else wishing to speak; hearing none he continued with the agenda. 9. Staff Matters — None 10. Board or Committee Member Matters — None 11. Items for Next Aqenda and Date — The next meeting date is July 24, 2017 12. Adiiourn Chairman Sims called for any further business, hearing none he adjourned the meeting at 6:57 pm. By: Matthew Sims, Chairman Parks and Recreation Committee s/m Parks & Recreation Advisory Committee Meeting of July 24, 2017 Unfinished Business: Agenda Item B Site Issues __ _ Part _..,._...d......__,._.._..,._..�..........�.m. Airport ..v..__. ADA ._.._. Surface Airport Non -Compliant PG Airport Head Entrapment Body of Plane Airport Drop Test Results N/A Corrective Action Priority Notes �.. Correll; Grass is not an accessible or compliant safety surfacing. 3 Playground needs updated age appropriate and warning labels. Opening of Red needs to be closed to under 3.5 inches (head entrapment on body of plane) 4 Drop Tart passed; Gmax values do not exceed 200 & HIC values do not exceed 1000 from the drop height. None Site Issues Part Corrective Action Priority Notes Stairs; 5 to 12 Barber Street Sports Complex Damaged modular unit Replace 2 Not applicable; 5 to 12 Barber -Street Sports Complex Missing modular unit Replace 2 Stair ;5 to 12 Barber Street Sports Complex Corrosion modular unit Replace 2 Ladder; 5 to 12 "Missing entire piece, opening is Barber Street Sports Complex Missing modular unit Replace 1 -High a straight drop off." "There is so much rust and damage to decks, this unit Entire unit; 5 feels unsafe -recommend to 12 modular complete overhaul or closing Barber Street Sports Complex Dangerous unit Close 1 -High on this piece." Not applicable; Barber Street Sports Complex Trip hazard Pirate ship Cut back 5 - Low Coating; Pirate Barber Street Sports Complex Separating ship Repair 4 Not applicable; Barber Street Sports Complex Missing Pirate ship Replace S - Low 5 hook; Tot - 3 - Barber Street Sports Complex BarberStreetSportsComplex Non Compliant swing Close Medium S hook; Belt 3 - Barber Street Sparts Complex Non Compliant swing Clean Medium Hardware; Belt Barber Street Sparts Complex Rusted swing Inform staff 4 Not applicable; Safety surface Barber Street Sports Complex Insufficient Surface Depth Pirate Ship Add surface level 2 "Sand is not recommended for this high of a fall height [and] is Not applicable; not considered an accessible Barber Street Sports Complex N/A (See Comments) Safety surface Correct 1 -High surface." Pirate Ship Gmax exceeds 200; 206 Barber Street Sports Complex. Drop Test Results near Coil Slide HIC exceeds 1000; 1246.5 Site Issues Blossom Street Park Low Frequency /ADA Blossom Street Park Missing Blossom Street Park Rusted Blossom Street Park Insufficient area Blossom Street Park Worn Blossom Street Park Worn Blossom Street Park Broken Blossom Street Park Drop Test Results Part Corrective Action Priority Notes "Needs updated age appropriate and warning labels. Sign at front says 2 These notes are under "general Accessible to 5, but there are belt swings on the swing. Tot seats should be on a 2 inspection comments" in Low Route to 5 swing." Freq. & ADA inspection. Hardware; Modular unit Replace 5 -Low Deck; Modular 3 - -unit unit Repair Medium Legs; Belt 3 - swing Correct Medium Seat; Belt swing Replace q Hardware; Belt 3 - swing Replace Medium Coating; Safety surface Repair 5 -Low Drop Test passed; Gmax values do not exceed 200 & HIC values do not N/A exceed 1000 from the drop height. None Site Issues Pan Corrective Action Accessible Bryant Court Park ADA Route "No accessible path to play area." Bryant Court Park Low Frequency PG "Playground needs updated age appropriate and warning labels." Coating; Bryant Court Park Damaged Modular Unit Replace Coating; Safety Bryant Court Park Separating Surface Repair Near coil climber & near Bryant Court Park Drop Test Results float station Priority Notes These notes are under"general inspection comments" in ADA inspection. These notes are under"general inspection comments' in Low Freq. inspection. 5 - Low 3 - Medium Site Issues Part Corrective Action Priority Notes Community Center Insufficient loose rubber Fall Zones "CPSC recommends 6 inches of loose rubber in all fall zones." Community Center Trip hazard Border Tighten 5 -Low Community Center Trip hazard Safety Surface Cut back 5 - Low Drop Test passed; Gmax values do not exceed 200 & HIC values do not Community Center Drop Test Results N/A exceed 1000 from the drop height. None These notes are under "general inspection Comments" in Low Freq. inspection. Site Issues Easy Street Park Low Frequency Easy Street Park Insufficient area Easy Street Park Insufficient Surface Depth Easy Street Park Drop Test Results Part Corrective Action Priority Notes These notes are under "general inspection comments" in Low PG "Playground needs updated age appropriate and warning labels." Freq. inspection. Plastic slide; 3 - -Modular Modular unit Increase surface size Medium "Needs at least 72 inches." Coating; Safety 3- "Stickers on posts show where surface Add surface level Medium surfacing level should be." Drop Test passed; Gmax values do not exceed 200 & HIC values do not N/A exceed 1000 from the drop height. None Filbert Street Park Filbert Street Park Filbert Street Park Filbert Street Park Filbert Street Park Filbert Street Park Issues Corrective Action Priority Notes These notes are under "general Inspection comments" in Low Freq. inspection. These notes are under "general inspection comments" in ADA inspection. "Gap on bracket is a possible entanglement. Suggest fixing 1 -High immediately." 4 3 - Medium 4 Not applicable; Filbert Street Park N/A (See Comments) Safety surface Replace 2 Drop Test passed; Gmax values do not exceed 200 & HIC values do not Filbert Street Park Drop Test Results N/A exceed 1000 from the drop height. None Safety Surface "Both swings need safety surfacing as soon as possible. Park needs Low Frequency & PG updated age appropriate and warning labels." Accessible Route & "No accessible route to play areas. Sand is not considered an accessible ADA Surface surfacing." Plastic slide; Entanglement Modular Unit Repair Entire unit; Rusted Modular Unit Repair S hook; Belt Non Compliant swing Replace Entire unit; Rusted Belt swing Remove rust Priority Notes These notes are under "general Inspection comments" in Low Freq. inspection. These notes are under "general inspection comments" in ADA inspection. "Gap on bracket is a possible entanglement. Suggest fixing 1 -High immediately." 4 3 - Medium 4 Not applicable; Filbert Street Park N/A (See Comments) Safety surface Replace 2 Drop Test passed; Gmax values do not exceed 200 & HIC values do not Filbert Street Park Drop Test Results N/A exceed 1000 from the drop height. None Site Issues Friendship Park Boys & Girls Club Low Frequency Friendship Park Boys & Girls Club Friendship Park Boys & Girls Club Friendship Park Boys & Girls Club Friendship Park Boys & Girls Club Friendship Park Boys & Girls Club Friendship Park Boys & Girls Club ADA Broken Rusted Dirty Missing Drop Test Results Part Corrective Action Priority Notes These notes are under "general inspection comments' in Low PG "Playground needs updated age appropriate and warning labels." Freq. inspection. These notes are under "general "PG passes this ADA audit. EFW needs to be maintained to be compliant inspection comments" in ADA EWF so that entrance has less than 1/4" drop into surfacing." None inspection. Plastic slide; Modular Unit Replace 2 Deck; Modular g. Unit Repair Medium Crawltube; Modular Unit Clean 5 -Low Hardware; Modular Unit Replace 4 Drop Test passed; Gmax values do not exceed 200 & HIC values do not N/A exceed 1000 from the drop height. None Site George Street Park George Street Park George Street Park George Street Park George Street Park George Street Park Issues Part Corrective Action Priority Notes Route & inspection comments" in ADA ADA Accessible Update Inspection. Age appropriate and warning labels, sand isn't recommended PG inspection comments' in Low. f/ fall height Safety Surface Update Freq. inspection. Plastic slide; Cracking Modular unit Repair 5 -Low Handrail; Rusted Modular unit Remove rust 4 3 - Worn Seat; Swing Replace Medium Drop Test passed; Gmax values do not exceed 200 & HIC values do not Drop Test Results N/A exceed 1000 from the drop height. None Site Hardee Park Hardee Park Hardee Park Hardee Park Hardee Park Part Corrective Action Accessible Route & Loose "No accessible route to PG. Loose rubber needs to be maintained so that ADA Rubber the drop from the sidewalk/entrance to surfacing is> 1/4 of an inch." Insufficient loose rubber Fall Zones "CPSC recommends 6 inches of loose rubber in all fall zones." Non Compliant Seat; swing Replace 3 - Insufficient area Legs; swing Remove Medium Drop Test passed; Gmax values do not exceed 200 & HIC values do not Drop Test Results N/A exceed 1000 from the drop height. None Notes These notes are under"general inspection comments" in ADA Inspection. These notes are under"general inspection comments' in Low Freq. inspection. 4 Site Issues _ Part Corrective Action Priority Notes These notes are under "general Accessible inspection comments" in ADA Riverview Park ADA Surface "Sand is not an accessible surface." inspection. Stairs; 5 to 12 Riverview Park Insufficient area Modular unit Increase surface size 5 -Low Plastic slide; Riverview Park Cracking Modular unit Replace 5 -Low Not applicable; 5 to 12 Riverview Park Missing Modular unit Replace 5- Low Handrail; 5 to 'Space between deck and rail 12 Modular needs to be closed to under 3.5 Riverview Park Head entrapment unit Close 1 -High inches." Plastic slide; S to 12 Modular Riverview Park Insufficient area unit Increase surface size q Hardware; 5 to 12 Modular Riverview Park Entanglement unit Cut back 2 Hardware; 5 to 12 Modular - 3 - Riverview Park RiverviewPark Rusted unit Remove rust Medium Deck; 5 to 12 Riverview Park Non Compliant Modular unit Replace None Hardware; 2 to Riverview Park Non Compliant 5 Modular unit Cut back 5 - Low Decks 2 to 5 Riverview Park Non Compliant Modular unit Replace None Drop Test passed; Groan, values do not exceed 200 & HIC values do not Riverview Park Drop Test Results N/A exceed 1000 from the drop height. None Site Issues Schumann Park ADA Schumann Park Non Compliant Schumann Park Cracking Schumann Park Loose Schumann Park Drop Test Results Part Corrective Action Priority Notes These notes are under "general "Loose fill needs to be maintained so that ramp and surfacing have not inspection comments" in ADA Loose Fill greater than 1/4 inch drop." inspection. Entire unit; 3 - Modular unit Add New Labels Medium Coating; 3 - .Modular Modular unit Repair Medium Hardware; Modular unit Tighten 5 -Low Drop Test passed; Gmax values do not exceed 200 & HIC values do not N/A exceed 1000 from the drop height. None Site Splash Pad Splash Pad Issues ADA Broken Part Corrective Action Priority Notes These notes are under"general "ADA access to splash pad passes. The accessible path was the only thing inspection comments" in ADA N/A checked." None inspection. Green Spray "Green spray unit was not Unit Needs Maintenance 5 -Low working at time of inspection."