HomeMy WebLinkAboutCSA-05 (complete)CIT, r OF
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HOME OF PELICAN ISLAND
1225 MAIN STREET • SEBASTIAN, FLORIDA 32956
TELEPHONE: (772) 589-5330 • FAX (772) 680-5570
NOTICE TO PROCEED
DATE: October 3, 2017
TO: Mr. Aaron Bowles, P.E.
MBV Engineering, Inc.
1835 20'h Street
Vero Beach, FL 32960
You are hereby notified to commence work on 10/2/2017 in accordance with the
provisions of your non-exclusive Continuing Professional Services Agreement, dated July
12, 2017 and in accordance with Work Authorization No.CSA-5 for the Relocation of the
Public Works Building.
City Manager, Joseph Griffin, will be the project manager. All substantial
communication pertaining to this project should be directed to Mr. Griffin at
jgriffin@cityofsebastian.org or by telephone at 772-388-8200.
We look forward to working with you on this project
Date:
Jo es ph Griffin
City Manager
Aaron Bowles, P.E.
MBV Engineering, Inc.
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
MBV ENGINEERING, INC.
1835 20" Street
Vero Beach, FL 32960
Work Authorization No: CSA -5
Project Identification: Public Works Building Relocation
IT IS AGREED to undertake the following work in accordance with the provisions of the MBV
Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement
for Engineering Dated July 12, 2017.
Description of Assignment:
It is understood the City of Sebastian is looking to relocate its Public Works facility currently located at
100 Veterans Memorial Way to a property on the Sebastian Airport, more specifically located at southwest
comer of Roseland Road and Corporate Park Drive. Proposed improvements will consist of new building
facilities, parking lots, storage yards, and other required miscellaneous site improvements. As such, please
find below our scope for conceptual layout and coordination between the City, Architect and Engineer
followed by final design and permitting services.
Work Scope:
Suryey
- Establish a minimum of (2) horizontal and vertical control points at or near site.
- Depict right of way lines on survey.
- Locate pavement abutting site with elevations at both edges and center.
- Provide sufficient existing ground elevations to establish current drainage patterns.
- Locate all drainage structures and culverts with size, material and invert, lying within or serving
site.
- Locate all aboveground utilities within or serving site which may be an obstruction or cause a
conflict.
- Locate significant desirable trees within right of way limits and 10 feet beyond.
- Provide 6 certified copies of the topographic survey.
- Provide PDF file or CAD file if requested.
Phase I: Conceptual Desien and Coordination
- Site meeting with City, Architect and MBV Engineering to evaluate existing uses and proposed
future uses and needs
- Proposed Building Needs Evaluation study and coordination by architect (scope and fees for this
task not included and are to be provided by others)
- Conceptual Site Layout
- Preliminary Cost Estimate
Phase II: Final Design and Permitting
1. Project coordination with the following regulatory agencies:
a. City of Sebastian (COS)
b. Indian River County (IRC)
C. Sebastian River Improvement District (SRID)
d. St. John's River Water Management District (SJRWMD)
e. Florida Department of Environmental Protection (FDEP)
2. Project coordination and review of the required boundary, topographic and tree survey. The cost
of survey work has been included in this proposal.
3. Project coordination and evaluation of the required subsurface soils investigation. The cost of
geotech work has not been included in this proposal.
4. Finalization of the site plan layout.
5. Preliminary meeting with the City of Sebastian Planning Department.
6. Design of the paving and drainage systems.
7. Design of the on-site utilities. We assume that water and sewer service is available. No cost of off-
site utility improvements are included in this proposal.
8. Preparation of the site construction drawings.
9. Coordination with traffic consultant, if needed. No cost of traffic studies or off-site roadway
improvements are included in this proposal.
10. Preparation of a code compliant landscape plan. .
11. Coordination with environmental consultant, if necessary. No costs of mitigation design or
permitting are included in this proposal.
12. Preparation of the following permit applications:
a. City of Sebastian Major Site Plan
b. IRC Utilities
C. IRC Concurrency
d. IRC Fire Review
e. Sebastian River Improvement District (SRID)
f SJRWMD Environmental Resources Permit
g. FDEP Wastewater Collection
h. FDEP NPDES Notice of Intent
13. Attendance at Planning and Zoning Meeting.
14. Attendance at City Council Meeting.
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA #5 will be performed for a lump sum
fee, including direct costs but excluding permit fees, as described below:
Survey $ 15,000
Phase I: Conceptual Design and Coordination $ 7,500
Phase II: Final Design and Permitting $ 34,500
AGREED:
ENGINEERING CONSULTANT:
ate: 9-20-17
Aaron Bowles, P.E.
MBV Engineering, Inc.
Attest:
WitX.X.(�L1'ylA�
1b, ette Williams, MMC, City Clerk
CITY OF SEBASTIAN:
Date P
Joe Griffin
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Cynthia V. Hall, Interim City Attorney
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
M 3V ENGINEERING, INC.
1835 20m Street
Vero Beach, FL 32960
Work Authorization No: CSA -5
Project Identification: Public Works Building Relocation
IT IS AGREED to undertake the following work in accordance with the provisions of the MBV
Engineering, Inc. Master Agreement entitled Non -Exclusive Continuing Professional Services Agreement
for Engineering Dated July 12, 2017.
Description of Assignment:
It is understood the City of Sebastian is looking to relocate its Public Works facility currently located at
100 Veterans Memorial Way to a property on the Sebastian Airport, more specifically located at southwest
corner of Roseland Road and Corporate Park Drive. Proposed improvements will consist of new building
facilities, parking lots, storage yards, and other required miscellaneous site improvements. As such, please
find below our scope for conceptual layout and coordination between the City, Architect and Engineer
followed by final design and permitting services.
Work Scope:
Survev
- Establish a minimum of (2) horizontal and vertical control points at or near site.
- Depict right of way lines on survey.
- Locate pavement abutting site with elevations at both edges and center.
- Provide sufficient existing ground elevations to establish current drainage patterns.
- Locate all drainage structures and culverts with size, material and invert, lying within or serving
site.
- Locate all aboveground utilities within or serving site which may be an obstruction or cause a
conflict.
- Locate significant desirable trees within right of way limits and 10 feet beyond.
- Provide 6 certified copies of the topographic survey.
- Provide PDF file or CAD file if requested.
Phase I: Conceptual Design and Coordination
- Site meeting with City, Architect and MBV Engineering to evaluate existing uses and proposed
future uses and needs
Proposed Building Needs Evaluation study and coordination by architect (scope and fees for this
task not included and are to be provided by others)
Conceptual Site Layout
Preliminary Cost Estimate
Phase II: Final Desien and Permitting
1. Project coordination with the following regulatory agencies:
a. City of Sebastian (COS)
b. Indian River County (IRC)
C. Sebastian River Improvement District (SAID)
d. St. John's River Water Management District (SJRWMD)
e. Florida Department of Environmental Protection (FDEP)
2. Project coordination and review of the required boundary, topographic and tree survey. The cost
of survey work has been included in this proposal.
3. Project coordination and evaluation of the required subsurface soils investigation. The cost of
geotech work has not been included in this proposal.
4. Finalization of the site plan layout.
5. Preliminary meeting with the City of Sebastian Planning Department.
6. Design of the paving and drainage systems.
7. Design of the on-site utilities. We assume that water and sewer service is available. No cost of off-
site utility improvements are included in this proposal.
8. Preparation of the site construction drawings.
9. Coordination with traffic consultant, if needed. No cost of traffic studies or off-site roadway
improvements are included in this proposal.
10. Preparation of a code compliant landscape plan.
11. Coordination with environmental consultant, if necessary. No costs of mitigation design or
permitting are included in this proposal.
12. Preparation of the following permit applications:
a. City of Sebastian Major Site Plan
b. IRC Utilities
C. IRC Concurrency
d. IRC Fire Review
e. Sebastian River Improvement District (SRID)
f. SJRWMD Environmental Resources Permit
g. FDEP Wastewater Collection
h. FDEP NPDES Notice of Intent
13. Attendance at Planning and Zoning Meeting.
14. Attendance at City Council Meeting.
Basis of Compensation/Period of Services:
The above referenced Professional Engineering Services for CSA #5 will be performed for a lump sum
fee, including direct costs but excluding permit fees, as described below:
Survey $ 15,000
Phase I: Conceptual Design and Coordination $ 7,500
Phase II: Final Design and Permitting $ 34,500
Evil:121:1
ENGINEERING CONSULTANT:
Aaron Bowles, P.E.
MBV Engineering, Inc.
Attest:
< 6Lw- e LcJ
Jojnette Wil liarnc MMC, City Clerk
CITY OF SEBASTIAN:44, �
/LDate:
oe Grif
City Manager
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
Robert A. Ginsburg, City Art mey