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HomeMy WebLinkAbout03281989 PRCity of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 MINUTES PARKS AND RECREATION COMMITTEE MEETING TUESDAY, MARCH 28, 1989 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 2. 3. Present: Chairman McCollum called the meeting to order at 7:00 p.m. The Pledge of Alleg±ance was led by Lonnie Powell. ROLL CALL: Nate McCollum George Schum Lonnie Powell Eugene Dory Irene Traflcante Excused: Cliff Hoose Absent: Howard Carswell 4. APPROVAL OF MINUTES: February 28,1989 & March 14, 1989 MOTION by Schum/Powell I move we approve the February 28, 1989, Minutes as presented. All in favor; motion carries. MOTION by Sohum/Traficante I move we accept the March 14, 1989, Minutes as presented. Ail in favor; motion carries. 5. OLD BUSINESS: a) Barber Street Sports Complex: Chairman McCollum reviewed the March 14th Special Meeting, stating that the Committee had approved by vote the two (2) Little League fields as follows: (1) the present softball field Also Present: Robb McClary, City Manager and (2) strictly a senior league. f000� Mr. McCollum reported to the Committee that Gene Doty had reported there being some concern regarding the voting and agreed to place this back on the agenda for tonight. He then turned the meeting over to Gene Doty. Mr. Doty questioned why the second field would be strictly senior league and expressed a need for two senior softball fields. He also reported a petition being circulated, with approximately 400 or 500 signatures, in favor of two (2) softball fields. Chairman McCollum explained the decision on the senior league due to the Committee's choice of a grass infield rather than dirt. Mr. Doty recommended the field be a universal field being utilized year round for each sport, having set seasons, as other complexes are doing. He recommended the schedule be set up accordingly with no interference when each league is using the field. Mr. McClary reported that Horry Johns contacted the state-wide executive coordinator for Little League Association in St. Petersburg. The coordinator informed Mr. Johns that if we want sanctioned tournaments, the field would have to be built with their specifications, including 90 -foot base pads, with a grass infield. Mr. McClary stated: 1) he would support the grass infield 2) wishes to utilize the field to the fullest 3) recommends same sport be played on both fields each season 4) recommends Little League and Senior League not use fields at the same time 5) that senior leagues pay their own expenses. 6) suggested there is little difference between softball and hardball field requirements and that the field could easily be adjusted each season. 7) wants to accommodate Little League 8) preferred not to have a formal recommendation from this Committee for the April 12th meeting public hearing but only wanted their individual opinion. Mr. McClary distributed general policy guidelines to the Committee for their input. Items discussed were: 1) Development and Construction - Mr. McClary stated he would like to increase appropriation to $40,000 and to set a goal of $50,000/year. 2) Order of Development - Mr. McClary listed different facilities but stated we could not have everything right away. Mr. McClary assured George Schum that there would be a porous parking lot, handicapped spots paved and also restroom 2 facilities. $) Little Leatue Field - Mr. McClary stated that Little League currently uses the field near City Hall. He felt that this facility would be abandoned some day and that since the 2nd Little League field is at Barber Street Complex, it would be best for the two to be at the same location. 4) Universal Fields - Committee in agreement to use field year round, with same type of activity on each field, restricted to one activity for designated period of time. 5) Concession Operation - Mr. McClary suggested the field be rented to the leagues, with a percentage of concession profits to be turned over to the City, the balance to the association. This would not apply to Little League who would have exclusive use to fields, with no percentage (%) of concessions to the City. 6) ~ and Maintenance - Of the options provided, Mr. M¢Clary felt we should enter into a written agreement with Xndian River County as a provider, as he did not forsee the City in the near future having a Recreation Department. Lonnie Powell suggested we look these recommendations over before making a decision. Mr. McClary stated his desire to set policies ahead of time and welcomes comments individually. 5. b) Increase on Fees for Sponsors and Players of Teams MOTION by Schum/Doty to raise the Sponsor Fees to $130 per team; players fees left at $17/player. Vote taken: Nate MoCollum Aye George Sohum Aye Lonnie Powell Aye Eugene Dory Aye Irene Traficante Aye All in favor; motion carries. SUB-COMMITTEE REPORTS: a) COUNTY REPRESENTATIVE REPORT - George Schum 1) Dale Wimbrow Park - Very happy with park, not payimg for upkeep but we are really using the park. 81500 left over for the swings; didn't cost us anything. 2) Jungle Trail - Trying to keep it as is and make it into a park. County takes care of it. b) NORTH COUNTY REPRESENTATIVE REPORT - Cliff Hoose NONE. C) RECREATION COORDINATOR'S REPORT - Gene Dory Report already covered above. 7. CHAIRMAN'S MATTERS -Nate McCollum 1) Nothing but complements about Hardee Park. 2) 4th of July Committee - Advised that Wayne Kragel i,s Chairman of Committee. He is in the process of looking into having the parade on U.S. 1. 8. COMMITTEE MATTERS Lonnie Powe11 questioned the charge of $5 a coach paid in order to rent the Barber Street field. Gene Dory repeated, as at previous meeting, that the field is public unless there is a league playing. However, if a coach wants to reserve the field, he may, at a designated charge. George Schum requested the City consider installing tennis courts at Hardee Park. Mr. McClary could not foresee the City improving any other facilities until Barber Street is finished. Cap on Improvement Development - Mr. McClary stated he would suggest to Bruce Cooper to extract the Comprehension Land Plan and have the Committee scrutinize it. - rack Hardee Park and bicycle path along the Indian River Drive A bicycle pa~ for the Creatlve-Playground was suggested by ~eorge and one for the Creative Playground by Lonnie Powe11. bicycle path Irene Traficante requested explanation regarding the memo on the Sunshine Law received by all committee members. Mr. McCla.ry explained proper procedure to the committee. (Explanation:if more than one member attends any other meeting, he must notify City Hall)* Irene Traficante questioned the acceptance of Chairman Nate McCollum's resignation before Committee had not received any backup material on this. Mr. McCollum suggested we hold this for New Business matters. 9. PUBLIC MATTERS Mr. Kenneth Roth was in attendance and stated that it irritates him to see that we are going to put so much responsibility onto the County. He didn't like to see City say we can't do it because it costs too much money. The same with the Recreation Program - have to make decision to have our own program or get our own coordinator. Councilman Roth further cited enough interest in the City of Sebastian. Little League would require to have associations and * (1) Public Notice has to be given to the C~y Clerk's office ara reasonable time of at least 48 hours; (25 The meeting has to be open to the public, free of charge. 4 have insurance, so as to give City confirmation of no harm. He also stated he didn't like to have to see the baseball players pay for the lights. As for Concessions, he felt that either let the City or one organization run them. 10. CITY MANAGER'S MATTERS NONE. 11. NEW BUSINESS a) Resignation of Chairman/Member of this Committee: Irene Traficante questioned the resignation of Chairman Nate. McCollum andmanner in which it was processed. Mr. MoCollum stated that his letter was sent to the Mayor and City Council, not to Cliff Hoose, as he was in the hospital and that Chairman McCollum's resignation would be in effect as of midnite that evening. Irene Trafioante stated it was pro,er protocol for the Committee to know first and she would like Mr. McCollum to recOnsA~er. Nate MoCollum accepted the error in typing the letter to the Mayor first; however, Robb McClar~ declared it.to be ~ error, as he sets the agenda. The Committee requested Nate McCollum to reconsider, as he is needed at this time. However, Chairman McCollum felthe would be unable to attend meetings as he should due to personal commitments; but did state that he had offerred his assist.an~e at any time. MOTION by Powell/Schum to accept resignation of NateM~ollum with deep regret. Chairman MoCollum reminded the Committee that when the Committee is down to five (5) people, there would be no replacement and one (1) alternate. AMENDMENT MOTION by Powell/Traficante to give Mr. MoCollum a plaque for all his hard work. All in favor. Motion carries. Mr. McCollum requested to know if there is anything he can do to help the City. b) Election of Officers - George Schum recommended Cliff Hoose as Chairman; however, upon telephoning him, he declined. Irene Trafioante.was also nominated but declined. Nate McCollum suggested Irene Traficante accept due to her good record-keeping, accessibility, knowledge~ and asked her to reconsider. Robb McClary left the meeting at 9:~5, as he felt he was not needed for election. Chairman McCollum tabled the election until next meeting with Cliff Hoose, Vice Chairman, to chair that meeting if present. MOTION by Doty/Schum to adjourn the meeting. The meeting adjourned at 9:,55 P.M. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE PARKS AND RECREATION COMMITTEE WITH RESPECT TO ANY MATTER CONSIDERED AT THiS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROC~ED. INGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDBNCE UPON WHICH THE APPEAL IS TO BE HEARD. elm 6 (�1 r City of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 A G E N D A PARKS AND RECREATION COMMITTEE MEETING TUESDAY, MARCH 28,1989 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE MINUTES: a) Approve Minutes of February 28, 1989 b) Approve Minutes of Special Meeting March 14, 1989 5. OLD BUSINESS: a) Barber Street Sports Complex b) Increase on Fees for Sponsors and Players of Teams 6. SUB -COMMITTEE REPORTS: a) COUNTY REPRESENTATIVE REPORT b) NORTH COUNTY REPRESENTATIVE REPORT c) RECREATION COORDINATOR'S REPORT 7. CHAIRMAN'S MATTERS 8. COMMITTEE MATTERS I'� 9. PUBLIC MATTERS 10. CITY MANAGER'S MATTERS 11. NEW BUSINESS a) Chairman Nate McCollum's resignation b) Election of Officers 12. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE PARKS AND RECREATION COMMITTEE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD.