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Home My WebLink About05231989 PRA City of Sebastian POST OFFICE BOX 780127 o SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 M I N U T E S PARKS AND RECREATION COMMITTEE M E E T I N G TUESDAY, MAY 23,1989 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Chairman Irene Traficante called the meeting to order at 7:02 p.m. 2. The Pledge of Allegiance was led by Cliff Hoose. 3. ROLL CALL: Present: Irene Traficante Cliff Hoose George Schum Eugene Doty City Manager Robb McClary Eunice Mercier, Secretary Absent: Howard Carswell Excused: Lonnie Powell 4. APPROVAL OF MINUTES OF 4/25/89: Gene Doty noted correction needed on Page 2, Item 5B, last paragraph: change "George" Doty to "Gene" Doty. George Schum noted correction on Page 1, Item 4, Paragraph 1: eliminate "to the Creative Playground". MOTION by Schum/Hoose to approve the Minutes of April 23, 1989, as corrected. All in favor; motion carries. 5. OLD BUSINESS: a) Park Rest Room Locks - Gene Doty reported that he was informed by Linda of City Hall that the City would try to correct this situation. The concern is for the children who could be locked in the restrooms. Mr. McClary stated he would Ei make a note of it. b) Barber Street Sports Complex - City Manager gave status report and stated that by next Friday he expects to get final plans. Mr. McClary reported that he has an appointment with County staff to review the $40,000 and also future funding. Mr. McClary stated that the City plans to set aside $50,000 per year for projects and want to be sure Indian River will do so on their end. No substantial changes have been made, Mr. McClary stated; however, we are installing a pumping station and two restrooms and lift sewerage to drain area, about 2-1/2 feet above ground. The phasing plan is being worked on and the Senior League field will be the first field constructed. If part of the parking lot budget is approved on June 1, it will go before Planning & Zoning before June 15, 1989 for site approval. Mr. McClary stated his desire to acquire 2 lots across the street at some time. Questions arose regarding location of the concession stand, etc. At this point, Mr. McClary requested a 5 -minute recess in order to obtain his revised version of the plans. MOTION by CH/GD to recess for five minutes approved unanimously at 8:50 p.m. Meeting reopened by Chairman Irene Traficante at 8:53 p.m.; all parties present and accounted for. City Manager Robb McClary and the Committee discussed in detail the new revisions to the Barber Street fields, with Mr. McClary explaining each new revision. Mr. McClary emphasized the need for the City Council to set policies before the fields are in operation to avoid problems which may otherwise arise. c) Creative Playground - Thank You's Mr. McClary approved of the Committee sending a thank you letter to the Exchange Club, the Air Force, and St. Elizabeth's Episcopal Church from the Parks and Recreation Committee, listing each Committee member. This is to be signed by Irene Traficante, Chairman. He directed that any further recognition be turned over to Mayor Votapka, that being most appropriate. Chairman Traficante stated she will give the list received from Jo Kelley to Eunice to be given to the Mayor. MOTION by GS/GD Write three (3) letters from the Sebastian Parks and Recreation Committee to the Exchange Club, the Air Force, and St. Elizabeth's Episcopal Church, thanking them for their participation in Creative Playground, the rest of the recognition to be left up to Mayor Votapka. 2 Roll Call: Irene Traficante a%,_ Cliff Hoose George Schum Eugene Doty All in favor; motion carries. 4) Playground Sign - Mr. McClary stated that the City intends to handle this administratively. Mr. McClary further stated that he wants to be sure we are not going overboard on this and clarified that the whole idea of the Creative Playground is that it is for the children. Chairman Traficante referred to Ordinance 0-84-13. (Upon reviewing this ordinance: in short, the ordinance states that parks are for the public and prohibits vehicles on any area except paved or unpaved park road or designated parking areas.) d) Creation of a Full-time Recreation Department Director/Coordinator Chairman Traficante directed this item to be placed on the June agenda. e) Pay telephone, Barber Street _ Responsible Party Chairman Traficante directed this item to be placed on June agenda for further information. f) Tennis Courts - Hardee Park George Schum suggested that North County Recreation provide tennis courts and had requested Hoose put this in the County's budget for next year, at a cost of approximately $25,000. However, Mr. Hoose informed the Committee that he did request the tennis courts at the meeting but that the budget had already been completed and was told he would have to bring this up to the County again in March of next year. 6. SUB -COMMITTEE REPORTS: a) COUNTY REPRESENTATIVE REPORT: George Schum reported that the County is still revising all the beaches. b) NORTH COUNTY REPRESENTATIVE REPORT: Cliff Hoose reported the North County figures for '88-89 budget requests. Included in the budget is $50,000 for Barber Street Complex to be matched by the City of Sebastian. The total of the budget not including Operating Costs or Salaries: $128,400. Mr. McClary confirmed his intent to recommend our match of $50,000 for next year's budget. Mr. Hoose stated that he is under the impression that North County does not want the responsibility of maintaining or operating the park. 3 aes c) RECREATION COORDINATOR'S REPORT - Gene Doty stated that the Men's season has ended and that he had given out over 40 berths. He reported that JD Office went into SA and won, then got a chance for the nationals. Also, he reported that Women's season has started, the only Women's League in two counties. The next Men's League will be starting June 6th, from 14 to 18 years of age. Mr. Doty stated that fees need to be set for youth programs; he would like to suggest $130 for sponsors and $5 for children. MOTION by GD/GS To establish the sponsor's fee at $130 and the cost of of each child, male or female, to be $5.00 each whether there is 1 child or more in the same family. ROLL CALL: Irene Traficante Cliff Hoose George Schum Ao Gene Doty a+L-2 All in favor; motion carries. Mr. McClary directed Gene Doty to rewrite Resolution for the next City Council meeting. Mr. Doty stated that he checked into 14-18 year-olds playing in the adult league and that it is allowed. 7. CHAIRMAN'S MATTERS a) Request for Copy of Chairman McCollum's Resignation - for the record Chairman Traficante directed Secretary Eunice Mercier to obtain a copy of former chairman Nate McCollum's resignation for the record. b) Candy Cane Park - Shuttle Mr. McClary invited the Committee to see the shuttle which is already in place and has been. He reported the sanddiggers also being installed. 8. COMMITTEE MATTERS George Schum suggested (1) the warehouse across the street from the Fire Department and owned by General Development Corporation be a nice skating rink for the children to use. However, Gene Doty stated the bulding would need restructuring and is not big enough, not feasible. (2) Mr. Schum expressed concern with the Fire Department being 4 N near the playground and requested a wire fence being installed to separate the two. He stated that when the alarm goes off for the Fire Department, it could present a problem if children were nearby. Mr. Schum stated he wished to bring that to the attention of the city. (3) Supervision of Creative Playground needed - suggestion of Parents Association setting up a supervisory schedule and wearing badges. Chairman Traficante asked Mr. McClary re P & R 4/25/89 Minutes of motion requesting signs being installed requiring supervision. Mr. McClary stated he hasn't come to any final decision on policies. He further stated that a wire fence and other items will be taken care of when plans are finalized and that many of these problems will resolve themselves. Irene Traficante suggested a snow fence may be in storage; and Mr. McClary stated he would look into that. Mr. Hoose thought it may be in the Little League field. Mr. McClary will report on this at the next meeting. Mr. Schum requested that as soon as possible he would like to see a separation between the Creative Playground and the Fire Department, to which Mr. McClary agrees. 9. PUBLIC MATTERS None 10. CITY MANAGER'S MATTERS None - already discussed. 11. NEW BUSINESS a) Age Limit for Creative Playground Use George Schum suggested all elementary school be allowed to use the Creative Playground. Chairman Traficante directed this to be put on next month's agenda under Old Business, Age and Weight Limit. 12. ADJOURN MOTION to adjourn - GS/CH. All in favor. The meeting adjourned at 8:55 p.m. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE PARKS AND RECREATION COMMITTEE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. r ,s /00&� City of Sebastian POST OFFICE BOX 780127 0 SEBASTIAN, FLORIDA 32978 TELEPHONE (407) 589-5330 A G E N D A PARKS AND RECREATION COMMITTEE MEETING TUESDAY, MAY 23,1989 - 7:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE MINUTES: Approve Minutes of April 25, 1989 5. OLD BUSINESS: a) Park Rest Room Locks b) Barber Street Sports Complex c) Creative Playground (1) Letter of Thanks to Exchange Club (2) Air Force Thank You Letter (3) Additional Thank You's (4) Playground Sign d) Creation of a Full-time Recreation Department Director/Coordinator e) Pay telephone, Barber Street - Responsible Party f) Tennis Courts - Hardee Park 6. SUB -COMMITTEE REPORTS: a) COUNTY REPRESENTATIVE REPORT _ b) NORTH COUNTY REPRESENTATIVE REPORT 1 (AftN c) RECREATION COORDINATOR'S REPORT 7. CHAIRMAN'S MATTERS a) Request for Copy of Chairman McCollum's Resignation - for the record b) Candy Cane Park - Shuttle 8. COMMITTEE MATTERS 9. PUBLIC MATTERS 10. CITY MANAGER'S MATTERS 11. NEW BUSINESS a) Age Limit for Creative Playground Use 12. ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE PARKS AND RECREATION COMMITTEE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. 2