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HomeMy WebLinkAbout06301987 PRPARKS AND RECREATION MEETING JUNE 30, 1987 MINUTES CHAIRWOMAN KINCHEN CALLED THE MEETING TO ORDER AT 7:00 P.M. NATE MCCOLLUM LED THE PLEDGE OF ALLEGIANCE. ROLL CALL PRESENT: NATE MCCOLLUM IRENE TRAFICANTE GEORGE SCHUM LONNIE POWELL VICE CHAIRMAN CLIFF HOOSE GENE DOTY CHAIRWOMAN LINDA KINCHEN ABSENT: DAVID UNDERILL (EXCUSED) MARY DECHAINE (EXCUSED) MOTION BY POWELL/SCHUM I MOVE WE APPROVE THE MINUTES OF THE MAY 26, 1987, PARKS AND RECREATION COMMITTEE MEETING AS PRESENTED. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. PRESENTATION QF PLAN FOR BARBER .STREET BALLFIELD RANDY SNYDER OF THE LITTLE LEAGUE PRESENTED A PLAN FOR THE BARBER STREET BALLFIELD TO THE COMMITTEE. RONNIE BROCK SAID THE CITY OF SEBASTIAN IS THERE TO PROVIDE RECREATION FOR THE PEOPLE OF THE COMMUNITY NOT TO MAKE A PROFIT. GENE DOTY SAID ATTEMPTS WERE RECENTLY MADE TO ORGANIZE HORSESHOES, SHUFFLEBOARD AND YOUTH SOFTBALL. LONNIE POWELL QUESTIONED HOW MUCH MONEY WAS TAKEN IN BY ADULT SOFTBALL FOR THE CITY. GENE DOTY TOLD HIM APPROXIMATELY 1 $10,000.00 NET WAS TAKEN IN FOR THE CITY IN THE PAST YEAR. IRENE TRAFICANTE SAID THE AGE GROUP MOST IN NEED OF RECREATION IS 12 TO 16 YEAR OLDS. SHE SAID T00 MANY SPORTS ARE OVERLAPPED AND NEED TO BE COORDINATED. GENE DOTY SAID THERE ARE FIVE NATIONALLY RECOGNIZED USSSA ADULT SOFTBALL TEAMS IN THE SEBASTIAN AREA THAT NEED ANOTHER FIELD FOR TOURNAMENT USE. RONNIE BROCK SAID LITTLE LEAGUE IS TRYING TO COORDINATE NINE TEAMS ON ONE FIELD. MOTION BY SCHUM/POWELL I MOVE THAT PARKS AND RECREATION APPROVE THESE PLANS AND THAT WE RECOMMEND APPROVAL TO THE CITY COUNCIL, WE GIVE THE LAND TO BUILD THE FIELDS AND LITTLE LEAGUE BUILDS THEM. RANDY SNYDER SAID HE WOULD NOT SAY THAT LITTLE LEAGUE IS NOT GOING TO ASK FOR FINANCIAL ASSISTANCE FROM THE CITY. CHAIRWOMAN KINCHEN QUESTIONED WHY LITTLE LEAGUE ASKED COUNCIL FOR BARBER STREET. RANDY SNYDER SAID AT THE TIME OF THEIR FIRST MEETING WITH PARKS AND RECREATION HE WAS NOT AWARE THAT LAND WAS AVAILABLE THERE. GEORGE SCHUM RECOMMENDED THAT THE LITTLE LEAGUE WATCH THEIR WORDING REGARDING MONEY IF THEY WANT THIS PLAN TO GO THROUGH WHEN IT IS PRESENTED TO COUNCIL. DISCUSSION FOLLOWED ON COSTS TO BUILD THE FIELDS. NATE MCCOLLUM OBJECTED TO THE PLAYGROUND ON THE PLAN BEING NEXT TO BARBER STREET. MOTION AMENDED BY SCHUM/POWELL I MOVE THAT WE AMEND THE MOTION TO INCLUDE, "THAT LITTLE LEAGUE MOVE THE PLAYGROUND AWAY FROM BARBER STREET, TO WEST OF THE FOOTBALL FIELD". NATE MCCOLLUM QUESTIONED WHAT THIS COMMITTEE HAS TO DO TO CHANGE PAST APPROVAL OF A SECOND SOFTBALL FIELD BEING BUILT AT THIS FIELD. MOTION AMENDED BY SCHUM/POWELL I MOVE THAT WE AMEND THE MOTION TO INCLUDE, "THAT THIS PLAN SUPERCEDES ALL OTHER PLANS PREVIOUSLY APPROVED BY THE CITY." CHAIRWOMAN KINCHEN SAID SHE WOULD LIKE TO SEE THE ENGINEER'S FIGURES ON THE PLAN BEFORE PARKS AND RECREATION RECOMMENDS IT'S APPROVAL TO CITY COUNCIL. 2 W CLIFF HOOSE RECOMMENDED THAT THE MOTION INCLUDE THE WORDS "IN CONCEPT". MOTION AMENDES BY SCHUM/POWELL I MOVE THAT WE AMEND THE MOTION TO INCLUDE, "IT HAS TO BE BUILT TO MEET ALL CODE REQUIREMENTS". GENE DOTY SAID HE WOULD LIKE TO SEE SOMEONE FROM THE PARKS AND RECREATION COMMITTEE WORK WITH LITTLE LEAGUE TO SEE THE PLAN THROUGH. CHAIRWOMAN KINCHEN SAID SHE WOULD BRING THE PLAN TO HECTOR FRANCO THE FOLLOWING MORNING AND NATE MCCOLLUM SAID LITTLE LEAGUE COULD PRESENT THE CONCEPT PLAN TO COUNCIL AT THE WORKSHOP THE FOLLOWING NIGHT FOR DISCUSSION. MOTION BY SCHUM/POWELL I MOVE THAT PARKS AND RECREATION APPROVE THESE PLANS AND THAT WE RECOMMEND APPROVAL TO -THE CITY COUNCIL, WE GIVE THE LAND TO BUILD THE FIELDS AND LITTLE LEAGUE BUILDS THEM, THAT LITTLE LEAGUE MOVE THE PLAYGROUND AWAY FROM BARBER STREET, TO WEST OF THE FOOTBALL FIELD, THAT THIS PLAN SUPERCEDES ALL OTHER PLANS PREVIOUSLY APPROVED BY THE CITY, AND IT HAS TO BE BUILT TO MEET ALL CODE REQUIREMENTS.) ROLL CALL ON THE MOTION CARRIED UNANIMOUSLY. SUBCOMMITTEE REPORTS COUNTY REPRESENTATIVE'S REPORT GEORGE SCHUM SAID THE COUNTY IS TRYING TO GET AS MUCH OCEANFRONT PROPERTY NORTH OF WABASSO BEACH AS POSSIBLE. NORTH COUNTY REPRESENTATIVE'S REPORT CLIFF HOOSE QUESTIONED WHAT THE COMMITTEE WOULD LIKE HIM TO DO REGARDING THE JOGGING TRAIL. CHAIRWOMAN KINCHEN SAID THE STATIONS ARE THE ONLY THING THAT COULD BE PAID FOR AND THEY HAVE ALREADY BEEN BUILT BY THE PUBLIC WORKS DEPARTMENT. SHE TOLD HIM TO REQUEST USING THE $2000.00 FOR BUILDING A RACQUETBALL COURT AT HARDEE PARK. DISCUSSION TOOK PLACE ON A LOCATION FOR THE NORTH COUNTY REC ARCHERY COURTS AND HORSESHOE PITS. LONNIE POWELL SAID IT WENT TO COUNCIL AND COUNCIL REQUESTED MORE INFORMATION ON SAFETY AND HAVE NOT YET RECEIVED IT. 3 GENE DOTY SAID MIXED LEAGUES HAVE JUST ENDED AND $1615.00 WAS TAKEN IN, WITH A $715.00 NET AFTER EXPENSES FOR SIX WEEKS. HE SAID WOMEN'S LEAGUES WERE STARTING JULY 2, AND $1200.00 HAS BEEN TAKEN IN SO FAR; MEN'S LEAGUES WILL START IN TWO WEEKS AND UP TO EIGHT TEAMS ARE EXPECTED. GENE DOTY QUESTIONED PAYMENT FOR ADVERTISEMENT IN THE PRESS JOURNAL. CHAIRWOMAN KINCHEN SAID SHE WOULD CHECK ON THE BUDGET TO SEE WHERE IT COULD COME FROM. .*--_- WWI, :_ Z CHAIRWOMAN KINCHEN SAID THE BUDGET HAS BEEN SENT BACK TO PARKS AND REC. SHE SAID COUNCIL ALREADY CUT FROM THE BUDGET A FULL TIME COORDINATOR, TWO FULL TIME EMPLOYEES AND MONEY FOR YOUTH AND OTHER SERVICES AND LITTLE LEAGUE. CHAIRWOMAN SAID DAVID UNDERILL BROUGHT HER A LETTER OF RESIGNATION BEFORE THE MEETING EFFECTIVE IMMEDIATELY. SHE READ HIS LETTER INTO THE RECORD. MOTION BY HOOSE/MCCOLLUM I MOVE WE PLACE DAVID UNDERILL'S RESIGNATION ON THIS AGENDA UNDER NEW BUSINESS. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. CHAIRWOMAN KINCHEN SAID THE SCHUMANN RACQUETBALL NETS ARE IN AND WILL BE INSTALLED SOON, AND THE YACHT CLUB RAMP WILL BE CLOSED FROM 7 AM, JULY 2 THROUGH 7 AM, JULY 6 FOR THE 4TH OF JULY. MOTION BY MCCOLLUM/DOTY I MOVE THAT A LETTER BE SENT TO THE MAYOR REQUESTING THAT EACH PARKS AND REC COMMITTEE MEMBER BE NOTIFIED IN WRITING WHEN THEIR NEXT BUDGET MEETING TAKES PLACE. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. NATE MCCOLLUM QUESTIONED HOW MUCH MONEY IS LEFT IN THE BUDGET FOR EQUIPMENT FOR THE PURCHASE OF A SCOREBOARD AT BARBER STREET. CHAIRWOMAN KINCHEN SAID THERE IS $7500.00 IN CAPITAL OUTLAY ALLOCATED FOR THE SOFTBALL FIELD WHICH WILL NOT BE USED. MOTION BY MCCOLLUM/TRAFICANTE I MOVE WE PURCHASE AN ELECTRONIC SCOREBOARD FOR THE BARBER STREET FIELD WITH FUNDS AVAILABLE IN PARKS AND RECREATION CAPITAL OUTLAY. 4 MOTION AMENDED BY MCCOLLUM/TRAFICANTE I MOVE WE AMEND THE MOTION TO LOOK INTO USING THE OLD.WOODSMAN SCOREBOARD PREVIOUSLY USED BY THE LITTLE LEAGUE AND IF IT IS NOT USABLE THEN REQUEST THE CITY COUNCIL TO GO TO BID ON A NEW SCORE- BOARD. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. CLIFF HOOSE VOLUNTEERED TO GET WITH THE LITTLE LEAGUE ON THE MATTER. MOTION BY TRAFICANTE/SCHUM I MOVE WE CLOSE OUT THE ITEM UNDER OLD BUSINESS "CHILDREN'S GAMES FOR 4TH OF JULY". VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. GEORGE SCHUM SAID DOGS WERE CHASING JOGGERS AT HARDEE PARK. CHAIRWOMAN KINCHEN SAID IT SHOULD BE TAKEN UP WITH THE POLICE DEPARTMENT. MOTION BY SCHUM/ I MOVE WE REQUEST THE PUBLIC WORKS DEPARTMENT TO STOP LEAKS IN COLLIER CREEK TO ELIMINATE THE CHANCE OF CAVE INS. CHAIRWOMAN KINCHEN SAID GDC AND THE CITY ARE WORKING ON THE PROBLEM NOW AND THIS COMMITTEE HAS NO NEED TO GET INVOLVED. SHE /0'1 SAID THEY HAVE SAID THERE WILL ALWAYS BE LEAKS IN THE DAM DUE TO THE LOW WATER LEVEL. SHE RECOMMENDED THAT MR. SCHUM CONTACT AL PELTIER OR MAYOR HARRIS. MOTION DIED FOR LACK OF A SECOND. CLIFF HOOSE QUESTIONED WHO WOULD BE IN CHARGE OF THE RUN SCHEDULED FOR OCTOBER SINCE DAVID UNDERILL IS RESIGNING. CHAIRWOMAN KINCHEN SAID DIANE AUTRY HAD BEEN CONTACTED BY DAVID TO TAKE OVER AND SHE WOULD ATTEND THE NEXT PARKS AND RECREATION MEETING. THE COMMITTEE REQUESTED A MONTHLY FINANCIAL STATEMENT AT EACH MEETING. CLIFF HOOSE QUESTIONED MONEY IN THE BUDGET FOR A SCOREKEEPER. CHAIRWOMAN SAID THAT ITEM IS STILL AVAILABLE AND CAN BE USED WHEN NEEDED. CLIFF HOOSE QUESTIONED WHETHER ANY RESPONSE HAD BEEN RECEIVED FROM A LETTER SENT TO MARY DECHAINE ON HER INTENTIONS IN SERVING ON THIS COMMITTEE. HE SAID HE THOUGHT THE COMMITTEE OUGHT TO CONSIDER REPLACING HER ALONG WITH DAVID UNDERILL. MOTION BY MCCOLLUM/DOTY I MOVE WE PLACE DISCUSSION OF REPLACEMENT OF MARY DECHAINE ON THIS AGENDA UNDER NEW BUSINESS. 5 VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. NATE MCCOLLUM SAID CITY COUNCIL HAS APPROVED TEMPORARY USE FOR ANY NONSTRUCTURAL TRAINING FOR A SECTION OF BARBER STREET FIELD BY THE FIRE DEPARTMENT. pigJIM Drell ROM NONE. NEW BUSINESS RESIGNATION OF DAVID UNDERILL MOTION BY HOOSE/POWELL I MOVE WE ACCEPT THE RESIGNATION OF DAVID UNDERILL WITH REGRET AND THANKS, AND A REQUEST TO THE CITY COUNCIL THAT HE BE RECOGNIZED FOR -HIS SERVICE ON THE COMMITTEE WITH A PROCLAMATION AND/OR PLAQUE. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. DISCUSSION FOLLOWED ON THE NUMBER OF COMMITTEE MEMBERS. DISCUSSION/MARY DECHAINE MOTION BY TRAFICANTE/DOTY I MOVE WE SEND MARY DECHAINE ONE MORE LETTER, STATING THAT IF SHE DOES NOT ATTEND THE NEXT MEETING THE COMMITTEE WILL TAKE FINAL ACTION TO REMOVE HER AS A MEMBER. GEORGE SCHUM RECOMMENDED THAT THE LETTER BE SENT CERTIFIED SO THAT THE COMMITTEE IS CERTAIN SHE RECEIVES IT. MOTION AMENDED BY TRAFICANTE/DOTY I MOVE WE AMEND THE MOTION TO INCLUDE, "CERTIFIED, RETURN RECEIPT REQUESTED". LONNIE POWELL SAID MS. DECHAINE HAS ONLY ATTENDED TWO MEETINGS SINCE SHE HAS BEEN ON THE COMMITTEE AND THE COMMITTEE HAS NEVER BEEN INFORMED OF THE REASON FOR HER ABSENCE. ROLL CALL ON THE MOTION CARRIED. (POWELL - NAY) NATE MCCOLLUM REQUESTED THAT THIS BE MADE AN AGENDA ITEM FOR THE JULY 1987 MEETING. CHAIRWOMAN KINCHEN ADJOURNED THE MEETING AT 9:15 P.M. 6 PARRS AND RECREATION MEETING JUNE 30, 1987 AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVE MINUTES - MAY 26, 1987 QLD BUSINESS PRESENTATION OF PLAN FOR BARBER STREET BALLFIELD •v� '•�- COUNTY REPRESENTATIVE'S REPORT NORTH COUNTY REPRESENTATIVE'S REPORT RECREATION COORDINATOR'S REPORT CHAIRMAN'S MATTERS COMMITTEE MATTERS PUBLIC MATTERS UK BUSINESS ADJOURN 1