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HomeMy WebLinkAbout07-26-2017 CC Minutes/CRACROF SEBASTL HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL & COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES WEDNESDAY, JULY 26, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the regular City Council meeting to order at 6:00 p.m. 2. Rabbi Michael Birnholz of the Temple Beth Shalom gave the invocation. 3. The Pledge of Allegiance was recited. 4. Roll Call: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen City Staff Present: City Manager Joe Griffin Acting City Attorney Cynthia VanDeVoorde Hall in Robert A. Ginsburg's Absence City Clerk Jeanette Williams Administrative Services Director Ken Killgore Airport Director Scott Baker Community Development Manager Dorri Bosworth Police Chief Michelle Morris 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.126 A. Presentation: Anui Chokshi, Florida Power & Light Company Solar Proiects Manager Mr. Chokshi introduced himself and presented a PPT on FPL's SolarNow Program. (See attached) He said customers contribute $9.00 a month to support solar energy throughout the state and FPL works with the host to identify locations for solar projects within the communities such as the solar trees. His presentation included proposed solar canopy and tree structures to be located throughout the City. Mr. Chokshi stated a land agreement is tied to the structures, which is provided under separate cover; FPL would provide the equipment, installation, interconnection and maintenance for the life of the structures. Energy from the larger canopies goes back to the grid, and for the smaller structures, back to the building. The larger canopy would include a rental payment to the City. It was the consensus of City Council to have Attorney Hall review the agreements and bring them back to Council at a future meeting. Regular City Council & CRA Meeting July 26, 2017 Page Two Brief Announcements -SkyDive Sebastian event all weekend long July 28-30 with a special appearance of Bell 412 Huey Helicopter Mayor McPartlan said he jumped with his daughter last weekend and invited SkyDive Sebastian Manager Amanda Owens Smalley to announce the weekend event which will entice jumpers to jump from a variety of aircraft with experienced jumpers. She warned the event would be loud as the aircraft fly overhead. Mayor McPartlan announced the Treasure Coast Community Health Fair on August 8 at City Hall from 10 a.m. to 2 p.m. to promote their health and mental health services which are now available at their Sebastian office located in the Riverwalk Plaza. 7. Recess City Council Meeting and Convene as Community Redevelopment Agency A. Chairman McPartlan Call to Order at 6:18 p.m. B. Approval of Minutes — May 24, 2017 CRA Meeting MOTION by Vice Chairperson Coy and SECOND by Mr. Dodd to approve the May 24, 2017 CRA meeting minutes. ROLL CALL: Vice Chairperson Coy — Aye Mr. Dodd — Aye Mr. Hill — Aye Ms. Kinchen — Aye Chairman McPartlan —Aye Motion carried 5-0. C. Septic to Sewer Grant Program i. Consider Amending Program (Transmittal. IRC Notice of Assessment) The Community Development Manager explained that shortly after the Indian River County letters went out to eligible property owners notifying them of the sewer assessment, the City was approached by an applicant who asked if the assessment cost could be covered by the grant and would it be possible to escrow the grant award with some earnest money from the applicant. She asked Council if they would be interested in this program revision. Mr. Hill said the assessment would be charged to the homeowner regardless if they hooked up or not to sewer; if they do this, the City is saying they would give homeowners a portion of the assessment. The idea of the grant is to encourage people to hook up. The Community Development Manager explained the costs the eligible properties would incur to hook into the sewer and if this revision was allowed, she said there are many property owners interested in applying. Mr. Hill offered the question, do they say the grant should go towards the hook up or pay some of the assessment; and he said that he would be inclined in helping residents with the connection as an incentive since they will be required to pay the assessment anyway. 2 Regular City Council & CRA Meeting July 26, 2017 Page Three Vice Chairperson Coy said whatever they decide, they should be consistent. Chairman McPartlan said if they went with the assessment, all homeowners would look for help with the sewer hookup. The Community Development Manager explained only the properties that are from North Central Avenue, going north will be able to hook into the sewer. Mr. Hill said the program's idea is to get the septic systems out of the ground and there is no incentive to pay someone's bill that they will be required to pay anyway. Mr. Dodd said Indian River County has approved an engineering report that has classified 345 areas that do not have access to sewer that must be upgraded, with the Sebastian community being number 70 of the report. If they pay the assessment fee today, then in the future, they will be expected to pay for every residential property in the City. He agreed with Mr. Hill, the program should be for connecting with a reasonable time frame for the connection. The Community Development Manager said property owners would only be eligible for the grant if they removed a septic tank. Mr. Hill said the grant should be for the actual construction costs versus the assessment fee. MOTION by Mr. Hill and SECOND by Mr. Dodd to leave the Septic to Sewer Grant Program as it is. ROLL CALL: Vice Chairperson Coy —Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Motion carried 5-0. Approve Grant Award to 1400 U.S. Highway 1 - Harry B's Golf Carts (Transmittal, Application, Deed, Receipt, Plan) The Community Development Manager stated this location is a prime project for grant since it is less than 100 yards from the Indian River. MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve the grant award to Harry B's Golf Carts. Attorney Hall advised that property is held in a trust and requested the motion be conditioned upon both owners signing the application as trustees. FRIENDLY AMENDMENT by Mr. Hill and SECOND by Ms. Kinchen to include Attorney Hall's recommendation. There was no objection to this amendment. ROLL CALL: Mr. Hill — Aye Ms. Kinchen —Aye Chairman McPartlan — Aye Vice Chairperson Coy — Aye Mr. Dodd — Aye Motion carried 5-0. Regular City Council & CRA Meeting July 26, 2017 Page Four D. Facade Sign & Landscape Grant Program i. Approve Grant Award to 1655 U.S. Highway 1 - Best Western Hotel (Transmittal, Summary, Application) The Community Development Manager stated the application was from Capt. Hiram's North LLC, who would like to update the Best Western signs. She added that Mr. Collins was in attendance to modify the request to include modifications to the hotel's facade. Mr. Dodd said they are asking for $7,500 and there is an additional $7,500 they can request later. He asked if there was a difference between the $15,000 tonight and the $7,500 later. The Community Development Manager said that would be up to the CRA if they would like to see a second application or amend this application. MOTION by Mr. Dodd and SECOND by Mr. Hill to approve the $7,500 grant to 1655 U.S. Highway 1 — Best Western Hotel. Tom Collins, representing Capt. Hiram's North LLC complimented staff, said they were underway with a major renovation to include changing out the signs. He determined they were eligible for the fagade portion with the changes being made to the drive -up window and painting of the building. He said the total $15,000 would be helpful. The Community Development Manager asked that if the additional fagade portion was awarded that Mr. Collins amend the current application and backup to reflect the renovation. FRIENDLY AMENDMENT by Mr. Dodd and additional $7,500 for the fagade renovation paperwork. ROLL CALL: Ms. Kinchen — Aye Vice Chairperson Coy — Aye Mr. Hill —Aye Motion carried 5-0. SECOND by Mr. Hill to include the pending staff receipt of the additional Chairman McPartlan —Aye Mr. Dodd—Aye Mr. Dodd asked that the Fagade Sign and Landscape Program come back to the CRA to see if some changes should be made or if they should continue the program noting the original intent was to remove blighted signs or assist repair of buildings. Mr. Hill said he would be willing to look at it but not discontinuing it. There was no objection from the CRA. E. Chairman McPartlan adjourned the CRA meeting at 6:41 p.m. 8. Adjourn Community Redevelopment Agency Meeting and Reconvene as City Council Mayor McPartlan reconvened the regular City Council meeting at 6:41 p.m. rd Regular City Council & CRA Meeting July 26, 2017 Page Five 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — July 12, 2017 Regular City Council Meeting 17.127 B. Approve the Purchase of One Sign for the Sebastian River Area Chamber of Commerce from Curt Oxford Graphic Arts & Design, Inc. in the Amount of $10,898.87 (Transmittal, Proposal) MOTION by Mr. Dodd and SECOND by Mr. Hill to approve consent agenda items A and B. ROLL CALL: Mayor McPartlan - Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen —Aye Motion carried 5-0. 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Mr. Dodd reported that the Indian River County Commission approved the purchase of the Sebastian Crossing Shopping Center to move the North County offices from their current location. Unfortunately, it would remove the building from Sebastian's tax roll. He also noted the Indian River County Commission will have their septic tank engineering survey on their website ranking the areas throughout the County by their impact to the Indian River. This indicates the County's commitment to extend sewer service and he suggested the City might be able to assist by qualifying for grants to remove septic tanks. 11. PUBLIC HEARINGS - None 12. UNFINISHED BUSINESS - None 13. PUBLIC INPUT - None 14. NEW BUSINESS 17.128 A. First Reading Ordinance No. 0-17-03 Police Pension — Schedule Second Reading and Public Hearing for Auqust 23. 2017 (Transmittal, 0-17-03, Analysis, Schedule) Regular City Council & CRA Meeting July 26, 2017 Page Six AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CHAPTER 58, LAW ENFORCEMENT, ARTICLE III, POLICE OFFICERS' RETIREMENT SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN; AMENDING SECTION 58-46, DEFINITIONS; AMENDING SECTION 58-48, BOARD OF TRUSTEES; AMENDING SECTION 58-50, CONTRIBUTIONS; AMENDING SECTION 58-51, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 58-55, OPTIONAL FORMS OF BENEFITS; ADDING SECTION 58-58.70.1, MILITARY SERVICE PRIOR TO EMPLOYMENT; ADDING SECTION 58-70.2, PRIOR POLICE SERVICE; ADDING SECTION 58-70.3, DEFERRED RETIREMENT OPTION PLAN; ADDING SECTION 58-70.4, REEMPLOYMENT AFTER RETIREMENT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. The City Manager read the title to Ordinance No. 0-17-03. MOTION by Mayor McPartlan and SECOND by Vice Mayor Coy to approve Ordinance No. 0-17-03 on first reading. The City Clerk announced the second reading and public hearing would be held August 23, 2017. ROLL CALL: Vice Mayor Coy — Aye Mr. Dodd —Aye Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan - Aye Motion carried 5-0. 17.031 B. Resolution No. R-17-21 — FDOT JPA to Renovate the Sebastian Municipal Airport/Golf Course Restaurant Building (Transmittal, JPA, R-17-21) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION PROVIDING FUNDING ASSISTANCE TO RENOVATE THE SEBASTIAN MUNICIPAL AIRPORT/GOLF COURSE RESTAURANT BUILDING, PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. The City Manager read the title to Resolution No. R-17-21 MOTION by Mayor McPartlan and SECOND by Ms. Kinchen to approve Resolution No. R-17-21. ROLL CALL: Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen —Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Motion carried 5-0. 17.129 C. Resolution No. R-17-22 — FDOT JPA to Engineer and Construct Shade Hangars at the Sebastian Municipal Airport (Transmittal. R-17-22, JPA) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION PROVIDING FUNDING TO ENGINEER AND CONSTRUCT SHADE HANGARS AT THE SEBASTIAN MUNICIPAL AIRPORT, PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE. 0 Regular City Council & CRA Meeting July 26, 2017 Page Seven The City Manager read the title to Resolution No. R-17-22. MOTION by Mr. Hill and SECOND by Mr. Dodd. Mr. Hill stated this will be a great addition to the Airport and suggested the City looking into making some of the hangars solar shaded with FPL. ROLL CALL: Mr. Hill — Aye Ms. Kinchen —Aye Mayor McPartlan - Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Motion carried 5-0. 15. ACTING CITY ATTORNEY MATTERS - None 16. CITY MANAGER MATTERS - None 17. CITY CLERK MATTERS - None 18. CITY COUNCIL MATTERS A. Mayor McPartlan - None B. Vice Mayor Coy Vice Mayor Coy said in today's newspaper was an article about the City's parks being unsafe. She noted the few identified playground pieces that need to be addressed have been repaired or are being replaced. She wanted the public to know the playgrounds are safe. She said Council received a letter regarding the future development of the Shady Rest Mobile Home Park location. The company interested in developing the property will be going to the Florida Department of Transportation (FDOT) to request a U.S. Highway 1 turning lane at the location and she asked Attorney Hall if it was appropriate for the City Manager to accompany the developer to encourage any commercial development at the location. Mr. Hill suggested having the Mayor, if Council agrees; send a letter to FDOT asking that the area be more accommodating for traffic but not necessarily in support of any project. The City Manager said the installation of a traffic light would be controlled by the County and he would be happy to work with the County in addition to drafting a letter to FDOT. It was the consensus of Council to have the Mayor send a letter supporting commercial development of the area and provide access of north bound traffic to the location. D. Council Member Hill - None E. Council Member Kinchen Ms. Kinchen also wanted the public to know the playgrounds are being repaired and safe. Regular City Council & CRA Meeting July 26, 2017 Page Eight C. Council Member Dodd Mr. Dodd said some of the extensive playground repairs will require review by the Parks and Recreation Advisory Committee and Council authorization prior to repair. He requested that Council authorize the City Manager to bypass those procedures to expedite the repairs. It was the consensus of Council to have the City Manager make the repairs and report back to Council. 19. Being no further business, Mayor McPartlan adjourned the regular City Council meeting at 7:01 p.m. Approved at the August 9, 2017 Regular City Council meeting. Mayor Bob McPartlan ATTEST: vette Williams, MMIC — City Clerk