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HomeMy WebLinkAbout08-14-2017 BAC AgendaIYX SEAT, HOME OF PELICAN ISLAND CITIZENS BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY—August 14, 2017 CITY COUNCIL CHAMBER, 1225 MAIN STREET, SEBASTIAN, FL 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES: Meeting of July 31, 2017 5. UNFINISHED BUSINESS: a. Budget Update by Ken Killgore, Administrative Services Director/CFO. 6. PUBLIC INPUT 7. NEW BUSINESS: a. Review of Third Quarter Financial Report — FY 2017 8. STAFF MATTERS: Ken Killgore, Administrative Services Director/CFO 9. BOARD MATTERS a. Comments/Discussion by Individual Committee Members b. Consider Need for Future Meetings (No Further Meetings are Scheduled) 10. ADJOURN Agenda Attachments: Minutes for Meeting of July 31, 2017 Third Quarter Financial Report — FY 2017 HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. ALL CITIZENS BUDGET ADVISORY BOARD MEETINGS ARE AIRED LIVE ON COMCAST CHANNEL 25. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. CITY OF SEBASTIAN CITIZENS BUDGET REVIEW ADVISORY BOARD MINUTES OF REGULAR MEETING JULY 31, 2017 1. Chairman Napier called the Citizens Budget Review Advisory Board Meeting to order at 6:00 p.m. 2. Pledge of Allegiance was recited by all. 3. Roll Call Present: Mr. Ed Herlihy Mr. Larry Napier Mr. Sergio Mota Mr. Bruce Hoffman Mr. Harry Hall Ms. Andrea Ring (A) Members Not Present: Mr. Tim Slaven— Excused Mr. Michael Frank Ms. Victoria Flaherty (A) Also Present: Mr. Kenneth Killgore, Administrative Services Director Ms. Susan Mann, Recording Consultant 4. Approval of Minutes A. Meeting of July 10, 2017 Mr. Napier called for additions, deletions or corrections to the July 10, 2017 minutes. A motion to approve the minutes as presented was made by Mr. Herlihy and seconded by Mr. Hoffman. Mr. Napier stated that he had a question concerning the motion the Committee made to remove the last slide recommending that a homestead exemption fund be established. In reading the City Council meeting minutes, it stated that a fund was recommended by the Board. Mr. Herlihy stated that the presentation including the new last slide was sent to the Board, by Mr. Killgore, two days prior to the Council meeting and there was no response from any of the Members. Mr. Killgore stated the email he sent out explained that the last slide in the original presentation was removed and replaced with the one that was shown to Citizens Budget Review Advisory Board Page 2 Meeting Minutes of July 31, 2017 the Council with a "suggestion to be considered." He noted that the slide did not make reference to a special fund being recommended, but that it was only a suggestion. Following discussion regarding what was presented to the City Council Mr. Napier called for a vote on the motion. ROLL CALL: Mr. Herlihy —Yes Mr. Mota — Yes Mr. Napier —Yes Mr. Hoffman —Yes Mr. Hall — Yes Ms. Ring —Yes Motion Passed: 6 — 0 5. Unfinished Business Mr. Killgore reported that the City Council set the millage rate at 3.8 by a 3/2 vote; a motion setting the millage at 3.5, which is a rounded off rolled back millage, failed; and the budget is balanced at 3.4 mills. He stated that as a result of an RFP the employees' health insurance which was budgeted for a 10% increase will only be 2.3%. He estimated the savings would be approximately $70,000. He stated that this savings could be used to further reduce the millage or possibly establishing a fund to be used for pay increases for employees who excel at their jobs. He provided details on how the union contract is structured regarding pay increases. He stated that he would like to see an account established which is under the control of the City Manager, from which transfers could be made to the appropriate payroll account for the employee receiving the increases. He suggested that also a portion of the money could be used for wellness incentives. He explained, regarding the increased homestead exemption, that the year it is adopted the millage rate will be a roll forward rate and not a rolled back rate. He explained that the tax notices would have to reflect the increased millage rate with no explanation of why or reference of the lost revenue due to the homestead exemption increase. He stated that there would be a Council Budget Workshop at which he will make the same budget presentation that he made to the Committee. He reported that the 5 year capital lease on the golf carts was approved by the City Council; the status of the management of the restaurant should be determined shortly, the decision would be by staff with approval by City Council; the Golf Course rental expense is being reconciled with the Airport's rental income; there was no change to the Building Fund; the Pickle Ball Park funding is coming from the DST; the ball park lighting expense will all be in next year's budget rather than being split between two years. He stated that after the changes are made and it goes before City Council next week the website will be updated so the current proposed budget will be available to the public prior to the hearings in September. Mr. Napier asked for clarification on the savings on the employees' health insurance, if it was $70,000 or $7,000 as Mr. Hoffman commented. Mr. Killgore responded that the savings is $70,000. Mr. Napier stated that is a significant savings. Mr. Napier asked if staff is seeking a recommendation on the use of the savings. Mr. Killgore responded that there are a number of options being discussed. Citizens Budget Review Advisory Board Page 3 Meeting Minutes of July 31, 2017 Mr. Hoffman asked if consideration had been given to placing the funds in the Police Pension Fund. Mr. Killgore responded it had not been discussed. Mr. Hoffman stated that he would support a presentation being made to the Board on the Police Pension Fund. There was discussion regarding the fund in which Mr. Killgore provided details on the new Police Pension Ordinance which will go before the Council. He explained in detail the deductions from the employees' pay and the City's contribution per employee to the fund, how the formula was changed in 2012 and then changed back this year. He provided details on the State funding that was signed over to the City. He explained the provision for the COLA in the new Ordinance. Mr. Killgore stated that he will be happy to place a presentation of the Police Pension Fund on the next agenda if so desired or can provide information to individual Board Members. He stated that the Pension Board now has 5 different investment advisors rather than just one, but even with the diversification, the plan still has not achieved its investment goal. Mr. Herlihy asked if it would be beneficial to put the money into the pension fund. Mr. Killgore responded that the way it is designed from an actuarial standpoint the funds would not be significant to improving the position of the fund. Mr. Hall asked for details on the ball field lighting and what fiscal year it will be done. Mr. Killgore responded that originally the plan was to split it between FY2018 and FY2019, but then it was agreed that it will all be done in FY2018. 6. Public Input Mr. Napier called for public input; hearing none he continued with the agenda. 7. Staff Matters — Ken Killgore, Administrative Services Director— None 9. Board Matters A. Comments/Discussion by Individual Committee Members Mr. Herlihy stated that the Council opinion about establishing a "cushion" was split 3/2; concern was expressed that much more discussion is required before any decision could be made. Ms. Ring thanked staff for their explanation of the homestead exemption and how it applies to both homesteaded property and non -homestead property. She stated that at the Council meeting the Mayor explained that monies in the general fund cannot be segregated for a special use. Mr. Hall stated that in his opinion there has been much more constructive discussion about the budget this year; he supports the proposed budget and feels it is in line with the needs of the City. He asked if the 31d quarter review will be conducted. Mr. Killgore Citizens Budget Review Advisory Board Page 4 Meeting Minutes of July 31, 2017 responded that he plans to present it at the August 14, 2017 meeting for the Committee's review and approval prior to his presenting it to the City Council. Mr. Napier stated that he wants to see the final budget before he comments. He expressed that he still supports budgeting more for roads and drainage. B. Discussion of Topics for Next Meeting on August 14, 2017 Mr. Napier stated that any Board Member can request a topic be placed on the next agenda and now is the time to make the request. Mr. Hoffman responded that he is satisfied with the brief discussion of the Police Pension Fund, but has concern about unfunded liabilities and would prefer to see money placed toward that rather than start a new program. Mr. Napier called for any other comments about the agenda topics; hearing none instructed Mr. Killgore to follow the same format for the next Agenda. 9. Adjourn — There being no further business Chairman Napier adjourned the meeting at 6:50 p.m. M Chairman Larry Napier /sm Date: �or SEAT HOME OfPEIKANISIAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 23, 2017 AGENDA ITEM TITLE: Resolution Accepting Td Quarter Financial Report and Adopting Necessary Amendments to the FY 2016-2017 Annual Budget. RECOMMENDATION: Move to approve Resolution R-17-24. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report, report on General Fund Reserves and accomplishments are also included. City Council already approved several adjustments during the quarter to allocate funds to various projects. Formal approval by the City Council is being requested on the use of balances in the Equipment and Facilities Renewal and Replacement Reserve to cover several repair and replacement items that were done during the quarter. The City Manager has discretion to proceed with these purchases from the Reserve and request formal approval with the next Quarterly Financial Report. In addition, an adjustment is requested to proceed with renovations to the Golf Course Clubhouse (flooring, range hood, restrooms, etc.). In accordance with the authority given by the Annual Budget Resolution, the City Manager has approved other budget transfers between accounts within Departments and made adjustments necessary to "implement programs, projects and expenditures authorized by the City Council". Thus, the City Manager's adjustments included budget changes to reallocate funds to and from expenditure accounts and capital projects as necessary during the quarter. All the above adjustments are summarized in Exhibit "A" that is an attachment to the Resolution. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: Total Cost: As per Exhibit "A" of Resolution Amount Budgeted in Current FY: N/A Amount of Appropriation Required: As per Exhibit "A" of Resolution Fund to Be Utilized for Appropriation: N/A Administrative Services Department Review: ATTACHMENTS: Resolution No. R-17-24 and Exhibit "A" Quarterly Financial Report for the Quarter Ended June 30, 2017 City Manager Authorization: Date: RESOLUTION NO. R-17-24 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2017 indicated that certain budget adjustments needed formal approval by the City Council; and WHEREAS, the City Council and City Manager have previously approved any other necessary adjustments in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2016 and ending September 30, 2017 be amended as necessary, a summary of such amendments being attached hereto and more particularly identified as Exhibit "A", the revised appropriations, if any, are set out therein and are hereby made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Jun Hill Councibnember Linda Kinchen Councilmember Ed Dodd and, upon being put to a vote, the vote The Mayor thereupon declared this Resolution duly passed and adopted this 23d day of August 2017. ATTEST: Jeanette Williams, MMC City Clerk CITY OF SEBASTIAN, FLORIDA Mayor Bob McPartlan Approved as to form and content for reliance by the City of Sebastian only: Robert A. Ginsburg, City Attorney EXHIBIT "A" of RESOLUTION R-17-24 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED JUNE 30, 2017 Amounts Changes Authorized by City Manager. Adjustment to reduce budget and close the project to purchase the property at 190 Sebastian Blvd. Adjustment between Fleet Division accounts to properly code expenditures on tools. Adjustment between Engineering Division accounts to properly code purchase of a speed sign. Adjustment between Non -Departmental accounts to properly code DEP testing at the Public Works Compound and for an appraisal on the Golf Course restaurant. Adjustment between Local Option Gas Tax accounts to properly record purchase solar pedestrian signs. Adjustment to Recreation Impact Fee Fund to close CavCorp Parking Project and record final cost. Adjustment to Local Option Gas Tax & DST Funds to close street reconstruction & repaving projects. Adjustment to budgeted loan to Golf Course from Building Fund for grow -in materials necessary for completion of Greens Rebuilding Project. Adjustment to Septic -to -Sewer accounts to properly code cost of water test, education & final report. Adjustment to City Manager & Administrative Services budgets for transfer of Procurement Manager. Adjustment to PD Investigations & PD Administration budgets for transfer of Police Commander. Additional adjustment to correct project to purchase the property at 190 Sebastian Blvd. Adjustment to record JAG Grant and cost vehicle bumpers, training mats & targets for Police training. Adjustment to record Senior Center donation to the Barber Street Restroom project. Adjustment between Golf Course & Building Funds to reflect interest due on interfund loan. Adjustment between Golf Course accounts to properly record installation of additional sod. Adjustment to reduce budget and close the Airport Drive East/Golf Course Storage Building project. Adjustment between Local Option Gas Tax accounts to properly record purchase of speed cushions.. Adjustments to reduce budgets for funding no longer considered necessary to spend on projects set up on Clear Village $750, Computer Upgrades and Servers $47,447 & Road Crossing Pipes $50,000. Adjustment from Stormwater Division to Engineering to hire an Engineering Intern for the summer. Changes Approved by City Council: Adjustment to Grant& DST Fund Airport Master Plan projectto add environmental studyMarch 22,2017. $ AdjustmenttoDST Fund to match higheractual bid amountfor Police Evidence BuildingApril 26, 2017. $ Adjustment to DST Fund to match lower actual bid amount for Painting City Hall April 26, 2017. $ Adjustment to DST Fund to match higher actual bid amount for the Columbariums April 26, 2017. $ Adjustment to DST Fund to match higheractual bid for the Working Waterfront restrooms May24,2017. $ Additional Changes Submitted for City Council Approval: Adjustment from Equipment & Facilities Reserve for playground components and irrigation well. Adjustment from Equipment & Facilities Reserve to replace a Police Department air conditioner Adjustment from Equipment & Facilities Reserve for Golf Course irrigation pump's intake line. Adjustment to DST Fund to cover Golf Clubhouse flooring, range hood, restrooms, etc. 838 3,353 3,209 4,567 2,523 15,491 106,032 9,374 10,000 81,382 105,899 300 7,990 1,000 5,527 1,000 166,578 2,257 98,197 14,805 Amounts 76,000 79,007 9,041 49,134 129,433 Amounts $ 18,871 $ 28,605 $ 1,894 $ 100,000 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY OVERVIEW THE THIRD QUARTER FOR GENERAL FUND ENDED WITH 74.8% OF BUDGETED REVENUES RECEIVED AND DEPARTMENTS SPENDING 71.6% OF AMOUNTS ALLOCATED. THE R&R RESERVE WAS REDUCED BY NECESSARY EXPENDITURES TO AN AVAILABLE BALANCE OF $164,565. GOLF COURSE REVENUES WERE AFFECTED BY CLOSING 9 HOLES DURING THE RECONSTRUCTION OF THE GREENS. REVENUES AND EXPENSES FOR THE AIRPORT DO NOT INCLUDE GRANT RECEIPTS AND EXPENSES, AS THESE ARE NOT BEING MATCHED WITH AIRPORT FUNDS. BUILDING FUND REVENUES REMAIN AT HIGH LEVELS BUT ARE RUNNING BELOW THE AMOUNT AT THIS TIME LAST YEAR. GENERALFUND The graph below and left compares General Fund Revenues, Expenditures and Total Cash Reserves at the end of the 3`d quarter to the end of the prior fiscal year. With property tax receipts, revenues are typically much higher earlier in the year. The graph below and right compares the 3`d quarter of this year to the 3`d quarter of the prior 2 years. Revenues and expenditures are running very close to last year at this point in time. 12,000,000 10,000,000 8,000,00 6,000,000 4,000,00 2,000,000p Revenues Expended Reserves 9R016 11,740,854 11,582,021 5,526,674 60017 9,O7S,429 8,690,138 5,911,99 1000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 Revenues Expended +/-Reserves 1613NO 5 8,350,908 7,963,644 387,264 WON 16 8,973,074 8,687,464 285,fi10 /63002017 9,075,429 8,690,138 385,291 The graph below and left shows collections through the 3`d quarter of the three main sources of General Fund Revenue and of those three as a total. Those three sources and property taxes are 71% of budgeted revenue. Although $433,878 more was received from those three sources through the 3rd quarter of this year, as compared to the same period last year, it is expected we will still receive about $64,000 less than budgeted. The graph below and right shows the percentage of budgeted expenditures by department at the end of the quarter. In total, departments expended 47% of amounts budgeted. Page 1 of 3 100.0 75.0% 50.0% 25.0% 0.0 oome9 .\cd?�5�� �as� zoo el, o�.5 G�crytd�G �il�nao`'�ep�aaQ� a�Q�6a G CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT EXECUTIVE SUMMARY (CONTINUED) SPECIAL REVENUE FUNDS AND CAPITAL PROJECTS Special Revenue Funds provide most of the monies needed for capital projects. The graph below and left shows collections the current year compared to last year and shows the current annual budget and projected collections for Local Option Gas Taxes (LOGT), Discretionary Sales Tax (DST) and Stormwater Fees. The graph below and right shows totals budgeted for capital projects, as compared to amounts spent through the 3'd quarter of this year. It reflects large unexpended amounts for the Police Evidence Garage, Working Waterfront, Friendship Park and Airport Projects, DEBT SERVICE FUNDS AND LONGTERM DEBT 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,o00 �ac`� ac`w�e�s c \µP p; Fce �\J 6 9� c 0¢RP d�V�\09 P9#45`o` The City's long-term debt includes the Stormwater Revenue Bank Note ($1,912,000 outstanding, maturing 5/01/22). The City refunded the previously issued bonds with a Bank Note on December 18, 2013. The City also has a Bank Note for Street Repaving ($1,052,000 outstanding, maturing 12/01/22) and a Bank Loan on Golf Carts that matures 10/31/17 but will be paid off on 09/06/17 and replaced with a capital lease that was approved by the City Council on June 28, 2017. The City is in compliance with requirements on all these obligations. GOLF COURSE The graph below and left compares Golf Course Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through the end of this year to the end of the prior two years. Higher negative Reserves is due mostly to lower revenues than the same months as the previous year as a result of 9 holes being closed. 2,800,060 2,300,000 1,800,000 1,300,000 800,000 , 300,000 (200000) (700000) (1,204,000) Re+eoues ExpWd Reserves 9302016 2,519,131 2,615,300 (1,000,928 IM0171 1,092,664 1 1,150,041 X1,153,003) 1,400,000 ' 1,200,000 1,000,000 1,002,661 1,150,041 (57,371) 800,000 — 600,000 400,000 200,000 0 (200,000) ReveOues bDendd +I-Resems IGs30Pl015 1,141,341 1,006,045 133,296 161362016 14,610 1,016,186 183,624 6300 Page 2 of 3 17 1,002,661 1,150,041 (57,371) AIRPORT The graph below and left compares Airport Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years at this same time, plus the impact to Reserves. Revenues and expenses on Grant funded projects are included. 600,000 500,000 kk 400,000 300,000 200,000 100,000 (100,000) (200,000) Revenues Emended Resines 93012016 517,343 479,700 42,482 63712017 335,201 1 305,106 72,577 BUILDING 670,000 sao,a0o 78,676 523,796 1,247,142 400,000 300,000 O edea Resma 200,000 630Y1016 615,371 637,001 100,000 U3001 0 eded +I-Resmes 161015 334,411 256,500 77,911 e66J12016 536,098 349,543 186,555 1630608 335,201 305,106 30,095 The graph below and left compares Building Department Revenues, Expenses and Reserves through the end of this year to the end of the prior fiscal year. The graph below and right compares Revenues and Expenses through this year to the prior two years, plus the positive or negative impact to Reserves. Revenues are consistently exceeding expenses. 1,300,000 800,000 78,676 523,796 1,247,142 300,000 (200000) Revenues edea Resma 630Y1016 615,371 637,001 1,192262 U3001 800,000 700,000 �a,000 soo,o� 400,ao0 �o,000 200,000 1o0,a0a 9 (1oo,00a( Reunites Expended 78,676 523,796 1,247,142 Page 3 of 3 +I -Raines 1630Y1015 524,159 493,069 31,090 X68712016 619,217 703,999 (84,761) /63012017 578,67fi X3796 54,887 Page 3 of 3 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/17 2013/2014 2014/2015 2015/2016 2016/2017 2016/2017 2016/2017 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERALFUND TAXES -5,333,919.41 -5,753,320.21 -6,090,319.79 -6,247,654.62 -7,871,032.00 79.38% LICENSES & PERMITS -116,425.81 -133,819.16 -126,130.66 -124,481.87 -139,500.00 89.23% INTERGVT'L REVENUE -1,457,692.76 -1,549,220.23 -1,665,905.48 -1,731,592.45 -2,527,290.00 68.52% CHARGES FOR SERVICE -288,637.68 -239,817.62 -246,813.56 -231,325.27 -321,102.00 72.04% FINES AND FORFEITS -43,063.14 -46,544.09 -66,023.33 -40,082.53 -55,000.00 72.88% MISC. REVENUE -204,562.38 -200,931.80 -230,870.29 -205,292.35 -307,279.00 66.81% TRANSFERS IN -468,832.50 -427,254.88 -549,730.79 -494,999.91 -663,569.00 74.60% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -252,776.00 0.00% GENERAL FUND REVENUE -7,913,133.68 -8,350,907.99 -8,975,793.90 -9,075,429.00 -12,137,548.00 74.77% CITY COUNCIL 32,919.37 34,043.92 32,741.23 36,222.30 53,889.00 67.22% CITY MANAGER 196,114.44 180,967.72 189,575.05 195,881.30 270,461.00 72.42% CITY CLERK 199,389.54 250,660.61 301,513.42 137,714.27 188,919.00 72.90% LEGAL 67,750.22 74,707.89 57,907.50 56,559.23 101,720.00 55.60% ADMINISTRATIVE SERVICES 377,557.13 386,254.17 414,094.57 414,998.25 568,858.00 72.95% M.I.S. DIVISION 113,349.86 113,475.73 144,239.41 124,416.50 233,201.00 53.35% AUDIO VISUAL 0.00 0.00 124,015.97 78,204.03 121,939.00 64.13% POLICE ADMINISTRATION 446,170.87 547,836.87 671,402.15 631,102.59 842,895.00 74.87% POLICE PATROL 1,728,935.86 1,782,446.86 1,824,076.20 1,979,766.22 2,606,742.00 75.95% CODE ENFORCEMENT DIVISION 123,372.81 119,898.41 133,663.98 123,238.85 166,499.00 74.02% POLICE INVESTIGATIONS 537,689.81 546,223.03 596,843.65 523,686.37 688,128.00 76.10% POLICE COMMUNICATIONS 363,786.09 360,866.33 372,108.34 443,876.44 581,361.00 76.35% ENGINEERING 0.00 0.00 0.00 427,361.56 610,345.00 70.02% ROADS AND DRAINAGE 540,890.44 618,521.04 625,587.05 336,319.62 595,357.00 56.49% STORMWATER UTILITY DIVISION 662,448.88 849,588.54 778,488.46 507,741.01 908,231.00 55.90% CENTRAL GARAGE 132,474.38 149,335.45 166,207.36 154,203.48 240,448.00 64.13% FACILITIES MAINTENANCE 154,680.57 219,823.14 166,375.70 323,337.53 407,806.00 79.29% PARKS/RECREATION 669,408.46 712,260.91 699,064.09 688,675.89 947,912.00 72.65% CEMETERY 137,154.78 133,536.37 142,234.22 121,174.69 147,816.00 81.98% COMMUNITY DEVELOPMENT 153,519.13 158,895.76 190,556.02 137,293.84 267,729.00 51.28% NON -DEPARTMENTAL 584,748.48 724,300.75 1,056,769.89 1,248,363.97 1,587,292.00 78.65% GENERAL FUND EXPENDITURES 7,222,361.12 7,963,643.50 8,687,464.26 8,690,137.94 12,137,548.00 71.60% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/17 2013/2014 2014/2015 2015/2016 2016/2017 2016/2017 2016/2017 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget LOCAL OPTION GAS TAX TAXES -370,155.43 -419,547.00 -423,747.72 -437,541.84 -665,600.00 65.74% INTERGVT'L REVENUE -9,758.00 0.00 0.00 -12,532.00 -12,532.00 100.00% MISC. REVENUE -2,964.62 -138.87 -1,345.53 -602.17 -97.00 620.79% TRANSFERS IN 0.00 -45,385.80 -200,000.00 -200,000.00 -200,000.00 100.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -222,346.00 0.00% LOGT FUND REVENUE 382,878.05 -465,071.67 -625,093.25 -650,676.01 -1,100,575.00 59.12% OPERATING EXPENSES 131,552.97 165,655.91 155,393.88 22,716.63 180,249.00 12.60% CAPITAL OUTLAY 0.00 0.00 0.00 12,010.50 14,268.00 84.18% DEBT SERVICE 242,740.90 242,783.29 242,748.10 242,635.30 242,635.00 100.00% GRANTS AND AIDS 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 136,742.10 249,922.20 597,098.25 663,423.00 90.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% LOGT EXPENDITURES 374,293.87 545,181.30 648,064.18 874,460.68 1,100,575.00 79.45% DISCRETIONARY SALES TAX TAXES -1,852,314.60 -1,975,537.62 -2,060,578.50 -2,154,327.21 -3,004,788.00 71.70% MISC. REVENUE -4,455.51 -4,500.90 -5,781.35 -11,922.38 -27,418.00 43.48% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -2,305,217.00 0.00% DST FUND REVENUE -1,856,770.11 -1,980,038.52 -2,066,359.85 -2,166,249.59 -5,337,423.00 40.59% TRANSFERS OUT 1,591,233.23 2,358,332.13 2,033,757.78 2,301,839.71 4,080,017.00 56.42% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,257,406.00 0.00% DST FUND EXPENDITURES 1,591,233.23 2,358,332.13 2,033,757.78 2,301,839.71 5,337,423.00 43.13% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -18,064.86 -28,071.58 -29,273.56 -30,905.70 -37,322.00 82.81% TRANSFERS IN -272,060.44 -296,420.01 -349,624.18 -342,240.96 -343,707.00 99.57% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -270,955.00 0.00% RRD REVENUE -290,125.30 -324,491.59 -378,897.74 -373,146.66 -651,984.00 57.23% OPERATING EXPENSES 125,264.72 125,008.51 191,360.34 62,002.55 137,087.00 45.23% CAPITAL OUTLAY 0.00 18,718.36 15,083.90 0.00 0.00 0.00% GRANTS AND AIDS 0.00 22,217.60 72,000.00 0.00 86,726.00 0.00% TRANSFERS OUT 47,500.00 59,352.00 29,685.28 219,495.57 418,729.00 52.42% TO FUND BALANCES 0.00 0.00 0.00 0.00 9,442.00 0.00% RRD EXPENDITURES 172,764.72 225,296.47 308,129.52 281,498.12 651,984.00 43.18% PARKING IN LIEU OF FUND MISC. REVENUE -14,513.72 -15,500.96 -22,573.63 -21,839.60 -19,837.00 110.10% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -58,495.00 0.00% PARKING IN LIEU OF REVENUE .14,513.72 -15,500.96 -22,573.63 -21,839.60 -78,332.00 27.88% CAPITAL OUTLAY 750.00 2,800.00 61.60 44,703.00 44,703.00 100.00% TRANSFERS OUT 0.00 0.00 0.00 13,792.00 13,792.00 100.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 19,837.00 0.00% PARKING IN LIEU OF EXPENDITURES 750.00 2,800.00 61.60 58,495.00 78,332.00 74.68% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/17 2013/2014 2014/2015 2015/2016 2016/2017 2016/2017 2016/2017 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -124,238.47 -101,789.81 -132,346.06 -74,543.44 -137,312.00 54.29% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -327,999.00 0.00% REC. IMPACT FEE REVENUE -124,238.47 -101,789.81 -132,346.06 -74,543.44 -465,311.00 16.02% OPERATING EXPENSES 0.00 8,200.00 0.00 0.00 0.00 0.00% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 92,131.47 68,841.85 19,463.60 35,621.84 465,311.00 7.66% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% REC. IMPACT FEE EXPENDITURES 92,131.47 77,041.85 19,463.60 35,621.84 465,311.00 7.66% STORMWATER UTILITY FUND MISC. REVENUE -967,038.39 -976,171.90 -981,080.81 -987,521.11 -996,875.00 99.06% TRANSFERS IN 0.00 0.00 -100,000.00 -100,000.00 -100,000.00 100.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -203,152.00 0.00% STORMWATER REVENUE -967,038.39 -976,171.90 -1,081,080.81 -1,087,521.11 -1,300,027.00 83.65% OPERATING EXPENSES 32,146.21 10,848.68 46,819.82 10,248.15 20,000.00 51.24% TRANSFERS OUT 769,290.03 548,585.54 508,312.10 942,747.32 1,280,027.00 73.65% TO FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00% STORMWATER EXPENDITURES 801,436.24 559,434.22 555,131.92 952,995.47 1,300,027.00 73.31% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -1,400.00 -850.00 -965.00 -26,061.00 -1,000.00 2606.10% MISC. REVENUE -215.83 -62.52 -27,676.81 -405.64 -145.00 279.75% FORFEITURES FUND REVENUES 0.00 -912.52 -28,641.81 -26,466.64 -1,145.00 2311.50% OPERATING EXPENSES 12,286.31 1,942.94 3,759.86 2,475.61 0.00 0.00% CAPITAL OUTLAY 11,000.00 0.00 15,158.69 9,293.50 0.00 0.00% GRANTS AND AIDS 0.00 3,000.00 3,000.00 3,000.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,145.00 0.00% FORFEITURE FUND EXPENDITURES 23,286.31 4,942.94 21,918.55 14,769.11 1,145.00 1289.88% DST DEBT SERVICE FUND MISC. REVENUE -40,037.38 -447.01 -491.79 236.28 -1,591.00 -14.85% TRANSFERS IN -759,369.78 -769,415.22 -650,333.97 -264,695.22 -352,927.00 75.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -356,036.00 0.00% DST DEBT SERVICE REVENUE -799,407.16 -769,862.23 -650,825.76 -264,458.94 -710,554.00 37.22% OPERATING EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00% DEBT SERVICE 2,013,840.20 1,029,306.50 1,028,624.80 354,517.90 710,554.00 49.89% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% DST DEBT SERVICE EXPENDITURES 2,013,840.20 1,029,306.50 1,028,624.80 354,517.90 710,554.00 49.89% STORMWATER DEBT SERVICE FUND MISC. REVENUE -39,153.85 -489.09 -716.48 -847.76 -112.00 756.93% TRANSFERS IN -331,290.00 -256,917.98 -300,855.78 -302,222.25 -402,963.00 75.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -57.00 0.00% STORMWATER DEBT REVENUE -370,443.85 -257,407.07 -301,572.26 -303,070.01 -403,132.00 75.18% DEBT SERVICE 463,413.09 403,558.60 400,499.00 402,357.50 403,132.00 99.81% STORMWATER DEBT EXPENDITURES 463,413.09 403,558.60 400,499.00 402,357.50 403,132.00 99.81% ADMINISTRATION 593,914.32 CITY OF SEBASTIAN 453,514.52 532,117.16 318,234.17 812,419.00 65.50% FUND SUMMARIES 439,753.09 429,684.16 431,828.46 464,286.76 QUARTER ENDING 06/30/17 560,126.00 77.09% GOLF COURSE CARTS 94,042.33 2013/2014 2014/2015 2015/2016 2016/2017 2016/2017 2016/2017 67.25% 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent 79,430.50 ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GOLF COURSE FUND TO FUND BALANCES 0.00 0.00 CHARGES FOR SERVICE CHARGES FOR SERVICE -1,047,559.13 -1,108,227.31 -913,211.26 -925,120.86 .1,298,500.00 71.25% MISC. REVENUE -501,136.03 -33,114.04 -33,023.04 -44,554.94 -40,460.00 110.12% TRANSFERS IN 0.00 0.00 0.00 -96,075.00 -197,438.00 48.66% GOLF COURSE FUND REVENUE -1,548,695.16 -1,141,341.35 -946,234.30 -1,065,750.80 -1,536,398.00 69.37% ADMINISTRATION 593,914.32 464,101.28 453,514.52 532,117.16 318,234.17 812,419.00 65.50% MAINTENANCE 439,753.09 429,684.16 431,828.46 464,286.76 75,999.11 560,126.00 77.09% GOLF COURSE CARTS 94,042.33 113,047.06 110,189.15 114,574.96 163,853.00 67.25% GOLF COURSE FUND EXPENSE 1,127,709.74 1,006,832.50 995,532.13 1,110,978.88 79,430.50 1,536,398.00 64.80% AIRPORT 215,719.00 55.25% TO FUND BALANCES 0.00 0.00 CHARGES FOR SERVICE -6,384.36 -4,956.19 -14,248.40 -12,293.71 BUILDING EXPENSE -18,750.00 65.57% MISC. REVENUE -308,054.84 -329,454.81 -521,849.16 -317,381.05 63.04% -417,331.00 76.05% TRANSFERS IN 0.00 0.00 0.00 -5,526.00 -5,526.00 100.00% AIRPORT REVENUE -314,439.20 -334,411.00 -536,097.56 335,200.76 -441,607.00 75.90% ADMINISTRATION 258,473.02 248,864.22 199,271.56 300,279.61 441,607.00 68.00% ECONOMIC DEVELOPMENT 12,637.50 7,635.64 1,266.48 0.00 0.00 0.00% AIRPORT EXPENSE 271,110.52 256,499.86 200,538.04 300,279.61 441,607.00 45.41% BUILDING FUND LICENSES & PERMITS -495,287.14 -505,693.38 -593,898.20 -534,545.90 -727,800.00 73.45% CHARGES FOR SERVICE -9,317.50 -9,040.29 -10,145.96 -9,061.34 -12,600.00 71.92% FINES AND FORFEITS -9,122.00 -5,874.86 -3,727.35 -3,721.00 -4,000.00 93.03% MISC. REVENUE -3,189.38 -3,550.83 -11,445.69 -8,053.99 -6,276.00 128.33% TRANSFERS IN 0.00 0.00 0.00 -23,293.97 -29,544.00 78.85% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -50,719.00 0.00% BUILDING REVENUES -516,916.02 -524,159.36 -619,217.20 -578,676.20 -830.939.00 69.64% PERSONAL SERVICES 258,160.59 332,765.95 293,558.49 318,234.17 454,131.00 70.08% OPERATING EXPENSES 66,037.09 80,872.07 75,999.11 86,374.80 124,470.00 69.39% CAPITAL OUTLAY -4,395.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 48,832.47 79,430.50 334,440.91 119,187.02 215,719.00 55.25% TO FUND BALANCES 0.00 0.00 0.00 0.00 36,619.00 0.00% BUILDING EXPENSE 368,635.15 493,068.52 703,998.51 523,795.99 830,939.00 63.04% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/17 PERSONAL SERVICES 2013/2014 2014/2015 2015/2016 2016/2017 2016/2017 2016/2017 535,276.68 3rd Qtr 699,333.00 3rd Qtr 3rd Qtr OPERATING EXPENSES 3rd Qtr Annual Percent 95,636.00 ACTUALS 95,825.91 ACTUALS ACTUALS ACTUALS CAPITAL OUTLAY BUDGET of Budget CITY COUNCIL 23,302.61 0.00 0.00 0.00% TOTALS PERSONAL SERVICES 17,049.78 547,836.87 17,074.19 17,148.55 17,056.37 22,764.00 74.93% OPERATING EXPENSES 15,869.59 POLICE PATROL 16,969.73 15,592.68 19,165.93 31,125.00 61.58% TOTALS 32,919.37 34,043.92 32,741.23 1,548,919.30 36,222.30 1,597,092.52 53,889.00 67.22% CITY MANAGER 1,757,302.80 2,303,075.00 76.30% OPERATING EXPENSES 175,028.86 169,785.34 PERSONAL SERVICES 190,682.99 176,406.70 182,456.19 286,119.00 191,053.44 70.98% 264,306.00 72.28% OPERATING EXPENSES 3,353.50 4,561.02 7,118.86 19,372.80 4,827.86 17,548.00 6,155.00 78.44% CAPITAL OUTLAY 2,077.95 0.00 0.00 1,824,076.20 0.00 1,979,766.22 0.00 0.00% TOTALS 196,114.44 CODE ENFORCEMENT DIVISION 180,967.72 189,575.05 195,881.30 270,461.00 72.42% CITY CLERK PERSONAL SERVICES 105,774.38 108,821.33 121,027.16 PERSONAL SERVICES 146,570.00 201,965.03 244,320.92 75.25% 109,095.50 17,598.43 152,739.00 71.43% OPERATING EXPENSES 49,849.58 34,880.30 57,192.50 18,386.00 28,618.77 64.12% 36,180.00 79.10% CAPITALOUTLAY 2,969.96 13,815.28 0.00 123,238.85 0.00 166,499.00 0.00 0.00% TOTALS 199,389.54 250,660.61 301,513.42 137,714.27 188,919.00 72.90% LEGAL PERSONAL SERVICES 456,023.69 469,654.44 489,355.17 439,965.59 OPERATING EXPENSES 67,750.22 74,707.89 57,907.50 81,666.12 56,559.23 76,568.59 101,720.00 55.60% TOTALS 67,750.22 74,707.89 57,907.50 64.77% 56,559.23 0.00 101,720.00 55.60% ADMINISTRATIVE SERVICES 12,490.18 5,188.16 6,000.00 86.47% TOTALS 537,689.81 PERSONAL SERVICES 295,149.66 314,816.66 333,173.81 523,686.37 325,240.68 688,128.00 475,148.00 68.45% OPERATING EXPENSES 80,887.60 71,437.51 80,920.76 89,757.57 93,710.00 95.78% CAPITAL OUTLAY 1,519.87 0.00 0.00 0.00 0.00 0.00% TOTALS 377,557.13 386,254.17 414,094.57 414,998.25 568,858.00 72.95% M.I.S. DIVISION PERSONAL SERVICES 93,529.03 84,455.64 94,242.21 79,255.31 142,681.00 55.55% OPERATING EXPENSES 19,820.83 29,020.09 49,997.20 45,161.19 90,520.00 49.89% CAPITALOUTLAY 0.00 0.00 0.00 0.00 0.00% TOTALS 113,349.86 113,475.73 144,239.41 124,416.50 233,201.00 53.35% AUDIO VISUAL DIVISION PERSONAL SERVICES 0.00 0.00 70,193.42 67,111.38 105,362.00 63.70% OPERATING EXPENSES 0.00 0.00 15,167.66 11,092.65 16,577.00 66.92% CAPITALOUTLAY 0.00 0.00 38,654.89 0.00 0.00 0.00% TOTALS 113,349.86 0.00 124,015.97 78,204.03 121,939.00 64.13% PERSONAL SERVICES 364,827.92 458,085.76 552,463.54 535,276.68 699,333.00 76.54% OPERATING EXPENSES 68,842.95 86,051.11 95,636.00 95,825.91 143,562.00 66.75% CAPITAL OUTLAY 12,500.00 3,700.00 23,302.61 0.00 0.00 0.00% TOTALS 446,170.87 547,836.87 671,402.15 631,102.59 842,895.00 74.87% POLICE PATROL PERSONAL SERVICES 1,548,919.30 1,597,092.52 1,655,182.61 1,757,302.80 2,303,075.00 76.30% OPERATING EXPENSES 175,028.86 169,785.34 161,488.59 203,090.62 286,119.00 70.98% CAPITAL OUTLAY 4,987.70 15,569.00 7,405.00 19,372.80 17,548.00 110.40% TOTALS 1,728,935.86 1,782,446.86 1,824,076.20 1,979,766.22 2,606,742.00 75.95% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 105,774.38 108,821.33 121,027.16 111,448.97 148,113.00 75.25% OPERATING EXPENSES 17,598.43 11,077.08 12,636.82 11,789.88 18,386.00 64.12% TOTALS 123,372.81 119,898.41 133,663.98 123,238.85 166,499.00 74.02% POLICE INVESTIGATIONS PERSONAL SERVICES 456,023.69 469,654.44 489,355.17 439,965.59 560,888.00 78.44% OPERATING EXPENSES 81,666.12 76,568.59 94,998.30 78,532.62 121,240.00 64.77% CAPITAL OUTLAY 0.00 0.00 12,490.18 5,188.16 6,000.00 86.47% TOTALS 537,689.81 546,223.03 596,843.65 523,686.37 688,128.00 76.10% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/17 2013/2014 2014/2015 2015/2016 2016/2017 2016/2017 2016/2017 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget PERSONAL SERVICES 354,824.09 76,302.34 354,699.22 212,925.68 366,360.04 78.86% 435,008.43 567,085.00 76.71% OPERATING EXPENSES OPERATING EXPENSES 8,962.00 424,955.52 6,167.11 341,819.15 5,748.30 246,505.34 8,868.01 14,276.00 62.12% 0.00 CAPITALOUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 458,747.72 TOTALS 363,786.09 778,488.46 360,866.33 507,741.01 372,108.34 55.90% 443,876.44 581,361.00 76.35% 584,748.48 ROADS AND DRAINAGE 1,056,769.89 1,248,363.97 1,587,292.00 78.65% TOTAL GENERAL FUND PERSONAL SERVICES 114,053.37 8,687,464.26 132,145.75 11,527,203.00 PERSONAL SERVICES 406,365.79 134,331.24 419,784.73 64.23% 542,708.37 18,421.01 278,838.17 477,678.00 58.37% 19,680.68 OPERATING EXPENSES 103,241.75 28,965.00 94,851.36 CAPITALOUTLAY 61,693.83 53,842.10 114,040.00 47.21% CAPITALOUTLAY 31,282.90 100.00% 103,884.95 132,474.38 21,184.85 149,335.45 3,639.35 3,639.00 100.01% 154,203.48 TOTALS 540,890.44 FACILITIES MAINTENANCE 618,521.04 625,587.05 336,319.62 595,357.00 56.49% PERSONAL SERVICES 293,811.06 76,302.34 394,677.12 212,925.68 433,366.41 78.86% 261,235.67 353,061.00 73.99% OPERATING EXPENSES 368,637.82 623,047.00 424,955.52 CAPITAL OUTLAY 341,819.15 0.00 246,505.34 555,170.00 44.40% CAPITALOUTLAY 0.00 0.00 29,955.90 0.00 3,302.90 0.00 0.00 0.00 0.00% TOTALS 662,448.88 458,747.72 849,588.54 90.54% 778,488.46 0.00 507,741.01 908,231.00 55.90% CENTRAL GARAGE 0.00% TOTALS 584,748.48 724,300.75 1,056,769.89 1,248,363.97 1,587,292.00 78.65% TOTAL GENERAL FUND PERSONAL SERVICES 114,053.37 8,687,464.26 132,145.75 11,527,203.00 145,401.69 134,331.24 209,148.00 64.23% OPERATING EXPENSES 18,421.01 14,403.70 19,680.68 17,537.25 28,965.00 60.55% CAPITALOUTLAY 0.00 2,786.00 1,124.99 2,334.99 2,335.00 100.00% TOTALS 132,474.38 149,335.45 166,207.36 154,203.48 240,448.00 64.13% FACILITIES MAINTENANCE PERSONAL SERVICES 92,005.39 116,835.65 73,715.96 70,327.02 96,677.00 72.74% OPERATING EXPENSES 61,244.16 89,139.52 92,659.74 172,458.63 202,467.00 85.18% CAPITALOUTLAY 1,431.02 13,847.97 0.00 80,551.88 108,662.00 74.13% TOTALS 154,680.57 219,823.14 166,375.70 323,337.53 407,806.00 79.29% PARKS/RECREATION PERSONAL SERVICES 467,140.37 487,435.95 496,033.16 390,877.88 539,114.00 72.50% OPERATING EXPENSES 186,155.30 184,575.80 164,381.01 292,641.01 403,641.00 72.50% CAPITALOUTLAY 16,112.79 40,249.16 38,649.92 5,157.00 5,157.00 100.00% TOTALS 669,408.46 712,260.91 699,064.09 688,675.89 947,912.00 72.65% CEMETERY PERSONAL SERVICES 105,631.51 111,918.15 116,258.17 100,297.54 122,431.00 81.92% OPERATING EXPENSES 30,533.27 21,618.22 22,676.05 20,877.15 25,385.00 82.24% CAPITAL OUTLAY 990.00 3,300.00 0.00 0.00 0.00% TOTALS 137,154.78 133,536.37 142,234.22 121,174.69 147,816.00 81.98% COMMUNITY DEVELOPMENT PERSONAL SERVICES 132,720.19 137,365.21 177,420.99 124,077.73 217,794.00 56.97% OPERATING EXPENSES 20,798.94 21,530.55 13,135.03 13,216.11 49,935.00 26.47% - CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00% TOTALS 153,519.13 158,895.76 190,556.02 137,293.84 267,729.00 51.28% PERSONAL SERVICES 80,000.41 76,302.34 161,643.77 212,925.68 270,000.00 78.86% OPERATING EXPENSES 504,748.07 563,272.78 584,526.12 574,925.57 623,047.00 92.28% CAPITAL OUTLAY 0.00 0.00 0.00 1,765.00 1,765.00 100.00% GRANTS AND AIDS 0.00 0.00 0.00 0.00 0.00 0.00% TRANSFERS OUT 0.00 84,725.63 310,600.00 458,747.72 506,706.00 90.54% TO FUND BALANCE 0.00 0.00 0.00 0.00 185,774.00 0.00% TOTALS 584,748.48 724,300.75 1,056,769.89 1,248,363.97 1,587,292.00 78.65% TOTAL GENERAL FUND 7,222,361.12 7,963,643.50 8,687,464.26 8,262,776.38 11,527,203.00 71.68% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2017 Project Budget Share Project Expenditures Funds Number Description Budeet Sources (Thousands of$$) Budeet To Daft Encumbrances Remainine FY2012 A1231 Presidential Streets DST/CRA/GRANT 556/325/90 $ 971,021 $ 935,823 $ - $ 35,198 FY2014 A1434 Tulip Drive DST/GRANT 154/177 330,380 292,733 2,630 35,017 A1453 AP Hong. DST/GRANT 341/1,384 1,725,003 1,461,678 248,577 14,749 TOTAL S 2,055,383 $ 1,754,411 $ 25L,207 $ 49,766 FY2015 AI518 Clear Village Softw.c OF/BLDG 20/42 61,012 43,729 17,283 - A1521 Community Center Parking RIF 52 52,000 1,780 3,760 46,460 A1562 Indian River Lagoon GF/SW 100/200 300,000 33,760 .266,240 TOTAL $ 413,012 S 79,269 $ 21,043 S 312,700 FY2016 A1603 Payroll Automation OF 11 10,804 - - 10,804 A1611 Police Evidence Gage DST 412 412,277 34,869 345,282 32,126 A1614 Paint City Hall DST 41 40,959 155 36,600 4,204 A1616 Columbariums DST/CTF 49/70 119,134 19,834 99,300 - A1620 Working Waterfront Drainage DST/GRANT 94/46 140,000 87,534 2,630 49,836 A1621 Working Waterfront Phase 2A DST/GRAM 218/89 306,535 34,252 257,284 15,000 A1655 Taxiway C,D,E, Design DST/GRAM 13/249 262,200 219,952 42,498 (250) A1656 AP Master Plan Update DST/GRAM 26/165 291,000 96,150 195,650 (800) TOTAL S 1,582,909 $ 492,746 $ 979,243 $ 110,920 FY2017 A1711 Audio Visual Equipment DST 50 50,000 36,528 - 13,472 A1712 Network Upgrades DST 70 69,993 27,493 - 42,500 A1713 MIS Servers DST 35 35,000 - - 35,000 AI714 Police Vehicles& Equip DST 388 388,250 220;373 168,983 (1,105) A1715 Dump Trucks GF/DST/SW 24/60/150 234,000 233,254 - 746 A1722 Friendship Park Improvement RIF 250 250,000 17,231 17,730 215,039 A1724 BSSC Football Field Restroom. RIF/Donation 130/1 131,000 2,900 20,100 108,000 A1725 Comprehensive Plan Parks & Recreation RIF 20 19,600 - 19,600 - A1730 Street Reconstruction (TROST 133/130 263,470 237,216 26,254 - A1731 Street Repaving LOOT 663 663,423 597,098 66,325 - A1740 Rebuild Greens BLDG DEPT 175 175,174 92,274 82,900 - A1741 Clubhouse Reconstruction - 6,330 - (6,330) A1750 AWOS III -T System DST/GRAM 21/85 106,000 335 104,985 680 AI760 Road Crossing/Sidey.d Pipes SW 50 50,000 - - 50,000 A1761 Pipe Sliplining SW 140 140,000 15,713 92,827 31,461 A1762 Septic to Sewer Gants CRA/GRAM 230/100 330,000 45,766 - 284,234 A1763 Stonecrop Drainage DST 22 22,000 14,833 7,167 TOTAL $ 2,927,910 S 1,547,344 $ 606,870 S 773,696 TOTAL ACTIVE PROJECTS $ 7,950,235 $ 4,809,592 $ 1,858,363 $ 1,282,280 FY2013 A1351 Main Street Access Road (CLOSED) DST/GRAM 409/1,181 $ 1,589,986 S 1,589,986 S - - FY2014 A1411 Computer Overhaul (CLOSED) DST 263 263,039 263,039 - - FY2015 A1515 Diesel Fuel Tank Software (CLOSED) DST 25 24,887 24,887 - - A1531 Police Station Parking (CLOSED) DST 29 29,397 29,397 - - A1532 Cay Corp Puking (CLOSED) DST/CRA/PILO/RIF 44/200/14/15 273,198 273,198 - - AI540 Golf Coursc Irrigation (CLOSED) DSTBLDG DEPT 600/291 890,515 890,515 - - FY2016 A1601 Armadillo Purchase (CLOSED) SW 163 162,887 162,887 - - A1602 Patch Truck (CLOSED) DST 156 156,252 156,252 - - A1606 Dispatch Consoles (CLOSED) DST 63 63,390 63,390 - - A1610 Network Improvements (CLOSED) DST 25 24,521 24,521 - - A1613 Police Roof Repair(CLOSED) DST 73 73,156 73,156 - - A1615 Public Works Compound Shelters(CLOSED) DST 0 - - - A1630 Brushfoot Bikcpath(CLOSED) LOGT 44 44,077 44,077 - - A1632 Street Repaving (CLOSED) DST/LOGT 542/154 695,423 695,423 - - A1641 Golf Course Parking Lot Lights(CLOSED) BLDG DEPT 31 31,157 31,157 - - FY2017 A1717 Backhoe(CLOSED) DST 84 84,169 84,169 - - A1718 Property Purchase - 190 Sebastian Blvd (CLOSED) DST 71 71,462 71,462 - - A1720 Working Waterfront Phase 3(ON HOLD) DST/GRAM 200/200 400,000 - - 400,000 A1721 Riverview Park Fencing (CLOSED) RIF 0 TOTAL CLOSED OR ON HOLD PROJECTS $ 4,877,516 $ 4,477,516 $ - $ 400,OW A1710 Hurricane Matthew Expenses GF/FEMA 12.5%/87.5% - 557,105 1,168,663 (1,725,768) TOTAL ALL PROJECTS $ 12,827,751 $ 9,844,214 $ 3,027,026 $ (43,489) REPORT ON GENERAL FUND CASH RESERVES FOR THE QUARTER ENDED JUNE 30, 2017 General Fund Cash Reserves are maintained to minimize the impact on the City's operations of unforeseen or emergency events, such as natural disasters, significant revenue shortfalls or unanticipated expenditures. Should there be an event(s) causing City-wide damages of 30% or more, it is preferable to have a reserve balance of at least $5 million dollars. Some of this balance has been committed to funding unanticipated repairs and replacements from surpluses added during FY2012-13, FY2013-14 and FY2015-16. Nothing was set aside for FY2014-15 due to a shortfall of $80,738. On March 8, 2017, the City Council established a maximum balance of $275,000 and the Reserve was adjusted to that amount. General Fund Reserves Available for Emergencies 09/30/13 Per Audited Financial Statements $5,065,242 09/30/14 Changes to Assigned Reserves 19,789 09/30/14 Surplus for FY2013-14 263,874 09/30/14 Per Audited Financial Statements $5,348,905 01//14/15 Audit Fee for new GASB -2,000 01/28/15 Building Department Software -19,800 05/13/15 Seawall Engineering Assessment -50,000 09/30/15 $50K Airport Advance Repaid 50,000 09/30/15 Changes to Assigned Reserves 40,106 09/30/15 Surplus for FY2014-15 -80,738 09/30/15 Per Audited Financial Statements $5,286,473 09/30/16 $50K Repayment of Airport Advance 50,000 09/30/16 Changes to Assigned Reserves 31,368 09/30/16 Surplus for FY2015-16 158,834 09/30/16 Per Audited Financial Statements $5,526,675 10/01/16 Payroll, Clear Village and Garage 423,281 08/26/15 Unfinished Projects Carryforward -38,454 01/27/17 2016 Senior Center Restrooms Project -34,107 03/31/17 Less Equipment and Facilities Repair 08/26/15 Repairs to Main Street Dock and Replacement Reserve -163,146 03/31/17 Net Available for Emergencies $5,290,968 . Within this amount is $40,000 received from Waste Management. Note: Payroll and repair cost of Hurricane Matthew estimated to exceed $1,750,000 may ultimately be paid out of General Fund Reserves. This total includes debris pickup for $454,000, pier and dock repairs for $1,141,000, repair to other facilities for $55,000 and additional overtime pay and benefits for $100,000. A large portion of this is expected to be recovered from FEMA and the State but As much as $220,000 of the "City -share" is anticipated to permanently reduce the net available for future emergencies. Equipment and Facilities Repair and Replacement Reserve 09/30/13 Initial Assignment of FY2012-13 Surplus $467,286 $467,286 06/30/14 Replace 3 Mowers & Dump Truck -96,915 370,371 09/10/14 Replace Excavator -28,056 342,315 09/18/14 Replace Police Authentication System 4,343 337,972 09/30/14 Assignment ofFY2013.14 Surplus +263,874 601,846 10/06/14 Repairs for Sinkhole at Rolling Hill Ditch -18,554 583,292 10/10/14 Repairs to Pedestrian Bridge -30,215 553,077 11/07/14 Ditch Work -Barber, Caravan & Crowberry -9,598 543,479 12/10/14 Replace Bucket Track -94,641 448,838 06/24/15 Repairs to City Garage Roof -8,651 440,187 06/24/15 Pipe Repair-Coolidgedndian River Drive 44,980 425,207 06/24/15 Sidewalk Repairs at Barber Street Bridge -1.926 423,281 08/26/15 Community Center/Yacht Club Pumps/Wells -5,140 418,141 08/26/15 Cemetery Irrigation due to lighting strike -387 417,754 08/26/15 Repairs to Main Street Dock -1,500 416,254 07/15/15 Communications Dispatch Console -29,983 386,271 07/24/15 Repairs to Tennis Court Fencing -850 385,421 07/24/15 Repairs to Police Department generator -1,000 384,421 07/3.0/15 Replace Parks mower -10,525 373,896 08/06/15 City Hall/Community Center air conditioners -13,281 360,615 09/30/15 Assignment ofFY2014-15 Surplus 0 360,615 12/31/15 Contract for CRA Landscaping Services -10,600 350,015 12/31/15 Replacement of benches/trash receptacles -7,495 342,520 12/31/15 Repairs to Cemetery office building -6,250 336,270 02/16/16 Cart Barn electrical repairs -24,600 311,670 03/03/16 Replacement Roller -14,450 297,220 05/19/16 Post -Hole Diggers -2,944 294,276 06/02/16 Cemetery Replacement Pump -3,300 290,976 06/14/16 City Council Air Conditioner -32,247 258,729 08/17/16 Paint Airport Maintenance Building Columns -2,800 255,929 09/30/16 Assignment of FY2015-16 Surplus +158,834 414,763 01/04/17 Replace Badge Printer -1,765 412,998 01/04/17 Replace Tennis Court Roller -3,757 409,241 01/20/17 Repair Airport Air Conditioner -700 408,541 01/20/17 Replace Airport Wind Sock and Pole -4,826 403,715 02/08/17 Replace Construction Inspector Vehicle -33,495 370,220 02/15/17 Replace Paint Sprayer Trailer -699 369,521 03/08/17 Adjustment to $275,000 Maximum -94,521 275,000 03/15/17 Replace Public Works Boat Motor -3,639 271,361 03/15/17 Airport Hanger A and Police Air Conditioners 47,810 223,551 03/16/17 Golf Course Ball Washers -1,907 221,644 04/27/17 Playground Components and well -18,871 202,773 05/15/17 Replace a Police Air Conditioner -28,605 174,168 0525/17 Repair Line at Golf Pump Station -1,894 172,274 Pending Replace Air Conditioner at the Airport Vault -9,128 163,146 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2017 At June 30, 2017, the total of the City's cash and investments were $10,630,532.21. Of this, $6,467,169.55 was held in an interest bearing checking account at Seacoast National Bank, $3,660,688.70 was invested with the State Board of Administration and $502,673.96 is deposited with Florida Trust, which invest in short-term bonds. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. SEACOAST NATIONAL BANK CASH BALANCEALLOCATION General Fund Local Option Gas T. Fund Discretionary Sales Tax Fund Riverfront Redevelopment Fund Parking In-Lieu-OfFund Recreation Impact Fee Fund Stormwater Ufiliry Fund Law Enforcement Forfeiture Fund Dmered ovary Sales Tax, Debt Service Fund Stormwater Series 2003 Debt Service Fund Capital Projects Fund Capital Improvements Fund Transportation Fund Stmorwater Projects Fund Golf Course Fund Airport Fund Airport Projects Fund Building Department Fund Cemetery Trust Fund Performance Deposits Fund Total Bank Balance CURRENT $ 3,350,65] 89 143,932.25 823,223.37 451,432.28 647,802.02 508,236.36 13,836.92 (89,957.99) 69,071.26 (555,147.50) (80,365.40) (276,191.10) 251,240.35 (140,156,38) (826,120.51) 789,59660 422,153.77 956,995.36 6,930.00 S 6,d6],169.55 PERCENT 51.81% 2.23% 12.73% 6.98% OAO% 10.02% 7.86% 0.21% -1.39% 1.07% -8.59% -1.24% -0.27°, 88% -2.17% -12.77% 12.21% 6.53% 14.80°, 0.11% 100.00% STATE BOARD OF ADMINISTRATION (SBA) CURRENT INMTMENTALLOCATION BALANCE General Fund $ 1,384,226,75 Local Option Gas Tax Fund Discretionary Sales Tax Fund Riven ont Redevelopment Fund Parking lm -Lieu -Of Fund Recreation Impact Fee Fond Stomewater Utility Fund Law Enforcement Forfeiture Fund Discretionary Sales Tax, Debt Semen Fund Stormwater Series 2003 Debt Service Fund Capitol Projects Fund Capital Improvements Fund Transportation Fund Stonnwater Projects Fund Golf Course Fund Ai@on Fund Airport Projects Fund Building Department Fund Ce rear, Trust Fund Performance Deposits Fond Total SBA Balance 1,198,190.94 97,866.23 36,283.88 295,093.85 34,505.30 465,004 52 74,887.23 73,750.00 $ 3,660,686.]0 PERCENT 37.61% 0, W/. 32,73% 2 67°, 0.99% 8.06% 0.00% 0.94% 0.00% 000% 0 00°, 0 00°, G oro, 0.00% 0.00% 0.00% 000% 12.73% 2.05% 201% 100.00% mF of SEBASTIM u� NOME OF PELICAN ISLAND To: Mayor and City Council Thru: Joe Griffin, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: August 23, 2017 Re: 3" Quarter Accomplishments Fiscal Year 2017 Enclosed please find the 3`d Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2017. CITY CLERK Legislative Support Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings to include one CRA meeting • Completed follow up of approved Council matters — contracts, letters, emails, scanned to LF and indexed • Seven resolutions adopted by Council • Five proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, city staff and press • Coordinated attendance of clergy for Council meeting invocations • One document recorded with Clerk of Court • Placed one advertisement for SJRWMD permit • Placed one CRA advertisement • Prepared FLC conference registration and travel arrangements for four Members Records Management Prog am • Responded to 31 public records requests • 18 bags, 48 boxes and 1 - 96 gallon bin of records that met retention along with duplicate and OSA records destroyed by shredding vendor • 38 subdivision records were scanned utilizing Laserfiche for permanent and long term records • Four boxes of water and sewer utility transfer files were scanned into Laserfiche for permanent and long term records • Transferred and documented nine bid records, ten Finance boxes and 12 HR boxes for storage • Part-time employee scanned purchase orders into Laserfiche • Updated emergency manual and attended pre -season management meeting Election Matters • Received two Sebastian Citizens Speak Out PAC Waiver of Reports • Prequalified one candidate for November 7, 2017 Election City Board Matters • Noticed vacancies, prepared four board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages and posted on O:drive • City Clerk prepared agenda, attended/recorded one CRA meeting within Council Meeting • Records Clerk prepared agenda, attended/recorded two Veterans Advisory Committee Meetings • Records Clerk prepared agenda, attended/transcribed one Special Magistrate Hearing • Records Clerk attended one Regular City Council Meeting for training purposes • Records Clerk published all scanned City board packets to City website, Laserfiche and provided them to the press and Council Cemetery Matters • Certificates of Interment Rights issued for 20 locations for a total of $28,500 • Scanned all cemetery records as sold or amended for permanent retention • City Clerk composed a 2°d letter for cemetery violations • Records Clerk complied address list and mailed 2"d letters to violators • City Clerk appeared for an decoration appeal with Special Magistrate Personnel/Educational Matters • Records Clerk attended three project management meetings • Records Clerk attended four meetings for the Events Committee • Records Clerk attended 2017 FRMA Conference and acquired FRMA Certification • City Clerk and Records Clerk attended Hurricane Preparation Seminar • City Clerk attended FACC advertising webinar April 26 • City Clerk attended Laserfiche User meeting May 22 • City Clerk attended FACC continuing education classes June 27 Community Matters • Responded to or forwarded cityseb emails to appropriate departments. ADMINISTRATIVE SERVICES • Prepared 2°d Quarter 2017 Budget Amendment and made presentations to the Budget Review Board and City Council. • Distributed instructions for submitting Operating Budget request to Administrative Services. • Presented Operating Budget and Capital Improvement Program to the Budget Review Board. • Presented Capital Improvement Program to the Planning and Zoning Board. • A Staff Committee conclude their research and evaluation of firms and their software to recommend solutions to payroll processing problems and enhance the automation of a number of human resources activities. • Handled normal processing of payroll, accounts payable and cashiering. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Coordinated the quarterly employee investment meetings with the ICMA representative. • Monitored and completed required grant paperwork on Airport and other grants. • Monitored and approved payments on major contracts. • Worked on review and revision of City personnel policies. • Recruited, interviewed and hired replacements for vacant positions. • Worked on review and updating of records on contracts and agreements. • Worked on review and updating of the purchasing procedures. POLICE DEPARTMENT Administration • Continued review of agency policies as per accreditation standards. • Conducted a mock accreditation assessment for our excelsior reaccreditation this year. • Interviewed for police officer positions and hired 1. • Interviewed for 911 operators and hired 2. • Attended 8 special event meetings with city staff. • Administration attended 6 Council meetings. • Attended over 50 Law Enforcement related meetings and 30 public meetings and/or speaking engagements. • Administrative personnel attended over 100 hours of training. • Continued to collect statistical data to include: personnel, community, crime, etc. • Worked on and completed budget requests for 2017/2018 year. • Started Community Policing Unit June 5, 2017 • Continued our Community Outreach Program focusing on enriching our relationship with our citizens hosting 3 events. • Continued participating in a mentoring program aimed at attendance in our elementary schools. Volunteers • The Community Service Volunteers worked a total of 2,409 hours during this quarter. • 57 bank deposit details were made. This service is done for City Hall so employees do not have to leave their assigned duties. • 0 traffic control detail was assigned. These consist of directing traffic at city events, road closures, etc. • 839 house watches/close patrols were completed. • 84 vehicle transports were made consisting of taking the vehicles to different locations for repairs, etc. • 149 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 62 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 79 Airport checks were made. The visibility helps to deter crime. • 88 special details were assigned. • 5 miscellaneous assists for law enforcement personnel. • 161 paper runs, i.e.: State Attorney's Office, Sheriff s Office, etc. The volunteers pick up and deliver packages such as council packages, State Attorney paperwork, and miscellaneous items as needed. • Assisted with traffic control on 5 traffic crash scenes. • 0 warnings for handicapped parking tickets issued and 0 warnings for other parking infractions issued. • 45 citizen contacts. • 446 miscellaneous jobs. • 30 hours of Funeral Escorts were completed. • 0 hours patrolling on the boat and checking waterways and businesses along the waterway. School Resource Officer School Checks DARE Classes Taught GREAT Classes Taught RUOK Checks Other School Functions Reports Crossing Guard Contacts Mentor Lunches Patrol Hours Community Event Hours Hours on Christmas in July Road Patrol and Special Operations April May June Totals 25 24 2 51 1 0 0 1 4 0 0 4 4 1 1 6 0 0 0 0 2 4 16 4 20 15 0 68 4 4 0 8 9 8 11 28 7 2 2 11 0 15 40 55 APRIL 2164 1008 3172 483 51 254 101 33 174 11 259 26 7 0 3 MAY 2627 1054 3681 871 116 334 122 55 305 3 227 19 4 0 1 JUNE 2158 929 3087 696 77 252 90 61 197 2 216 28 1 0 5 TOTAL 6949 2991 9940 2050 244 840 313 10.9 676 16 702 73 Road Patrol and Special Operations have continued to professionally serve the community by patrolling the city in order to deter crime and maintain the community policing philosophy. Officers and sergeants maintain their skills by attending mandatory and advanced training throughout the year. Investigations April May June Totals Subpoenas 5 3 8 16 Arrests 4 6 3 13 Warrants 4 4 6 14 Training/Meeting Hours 28 44 26 98 Follow -Ups 74 72 78 224 Active Cases 43 35 35 113 Assigned Cases 16 19 14 49 Cleared Cases 7 7 8 22 Inactive Cases 7 9 13 29 Supplements 24 33 31 88 Community Policing & Crime Prevention Officer • Attended 6 business contacts/meetings. These locations include numerous financial institutions, Chamber of Commerce, Multi -Agency committee meeting, Civic Group meetings and other local businesses & committees. • Assisted road patrol duties to handle calls for service and covering shift shortages. • Approximately 4 hours of community problem solving/intervention. This activity is responding to various neighborhood issues and helping with crime prevention and reduce redundant calls for service. • Approximately 1 hour working with DCF regarding adults in need of services and homeless. • Numerous hours invested in the planning, facilitating and participation with the July 4`h events. • Invested 40 hours in the preparation and construction of the Community Outreach Trailer. • Approximately 4 hours of maintenance on T3 and bikes. • Numerous hours invested in the planning an organizing of the C.O.P.E. Unit's mission and goals. K-9 UNIT K-9 Training Hours: 352 Misdemeanor Arrests: 2 Felony Arrests: 3 Narcotic Searches: 3 Activity Reports: 10 K-9 Demonstrations: 4 Schools Attended: 2 Additional Training (SRT, In-house, etc.): 42 Agency Assisted: 0 Marine Patrol During the quarter the Marine Patrol responded to three emergency/requests for assistance outside of scheduled patrol time. The boat was deployed a total of 16 days, primarily during the weekends and holidays, for a total of 93 hours. One incident involved the rescue of three male adults in a capsized boat. Sebastian Police Department, accompanied by Indian River County Sheriff s Office, pulled all three from the water in the nighttime. Communications Division Calls for Service Officer Initiated Calls Code Enforcement Initiated Calls Volunteer Initiated Calls Calls Entered into CAD 911 Calls Received 911 Calls Transferred Out Administrative Calls Received Administrative Calls Transferred Outgoing Administrative Calls Traming/Meeting Hours April Mav June Totals 1613 1602 1620 4835 886 1478 1241 3605 530 529 674 1733 132 302 490 924 3439 4359 4419 12217 779 806 764 2349 370 344 344 1058 2406 2379 2342 7127 1276 1340 1276 3892 925 876 876 2677 7 6 30 43 PUBLIC WORKS DEPARTMENT Roads Division • Patch Truck: • Pot holes and road crossings: • Jackson—Main St. 4 (4/6/17) • Keystone—Skyline 4 (4/3/17) • Total: 8 Tons Sign Shop Signage and Installation • Sign Creation • Decals created • Pavement markings • Signs installed • Signs straighten • Stop bars • Traffic data/studies Special Proiects • Inspections • Speed bumps • MOT • Delineators • School zone beacons No. 140 10 700 ft. 120 200+ 200 ft. 2017 Milling and Paving 1 set Rosebush Ter Special Events Maintained at Cumberland Farms Installed 2 new systems at Barber and Schumann • Maintain shop/suppliers On-going New Assignment -Special Project • Replacing outdated signage on Main St. then into Barber St. • Updating outdated ADA parking Stormwater Division • Vac Truck 4 Baffle Boxes Indian River Drive total: 71/2 CU.Yards Road Crossing Pipe Blossom St. 40'— 15" (5/8/17) Watercrest St. 50' — 36" (4/3/17) Armadillo Work Dixie Terr. 750 Ln Ft. Cavern Terr. 750 IN Ft. Gay Ave. 100 IN ft. Clearbrook St. 240 LN Ft. Total: 1840 LN Feet. • Golf Course 100 pallets of sod Ditch 60' — 24" Parks Division • Replaced Fountain with lights • Fence along the Parking Lot (Cavcorp) Sidewalk • Cut and trimmed walking trails • Pressure Washing • Replaced all poles on the north -side of 4 courts • Sanded, Primed and Painted 2 Canopies • Inspected playgrounds • Repaired chain link fence in playgrounds • Striped parking lot • Replenished dirt around the picnic areas and removed old bench • Continued maintenance on all of the parks and medians, mowing edging, emptying and picking up trash. Recreation 0 The Recreation Division — Continued city run programs. weed eating , trimming hedges, pulling weeds , Cemetery • The Cemetery crew did routine mowing, weed eating and edging. • Burials : 12 • Enhancements: Tru Green, plants • Forming pad for niches • Poured pad for niches • Showed prop to public • Marked out for diggers • Maps/concrete/Capp/started/Frank 1/26/2017 Facilities Maintenance • Continued Daily Maintenance, cleaning and repairs of all city buildings • Monthly maintenance AC filter replacement, coil cleaning, and condensate lines • Maintain and monitor all city fountains and flags • Maintain, monitor, and repair lift stations, septic systems and sliding gates • Schedule and monitor fire protection, roof top air conditioning, elevator, and janitorial contracts • Complete all City black flow testing and repairs • Quote and preparation for Police Dept. RTU#2 AC replacement • Drywall second floor City Garage • Complete repairs City Hall AV room flooring and drywall repairs • Strip clean and refinish Community Center flooring • Add cooling vent to Police Department Dispatch server room • Add timer system City Hall outside fountains • Wood refinishing City Hall outside signs • Electrical receptacle and TV cable relocation City Hall second floor office • Pressure washing Schumann Park building and grounds • Replace drain field Creative Playground • Improvements Police Dept. gym • Paint bids for City Hall and Old Schoolhouse • Yacht Club stucco repair, repairs and repainting of corridor • Bark Park men's room sink replacement Fleet Maintenance The Fleet Management Staff completed 672 repair work orders, 51 preventive maintenance services, 36 service calls and 11 road trips to pick up parts. In addition to in-house vehicle/equipment work orders, 26 vehicle and equipment repairs were scheduled and completed by outside vendors. • Purchased the following vehicles and equipment: o (1) Yamaha 225HP Four Stroke Outboard (PD) o (1) Yamaha 25 HP Four Stroke Outboard (PW) o (1) Nissan Pick-up 4WD (ENG -2) • Took delivery of the following units: o (1) John Deere 410L Backhoe (PW -29) o (1) Patch Truck Chassis/Patch—body combo (PW -24) o (1) Wacker Light Tower (PD -9) o (1) 25 HP Four Stroke Outboard (PW) o (1) Nissan 4WD Pick-up (ENG -1) o (1) OPW Fuel Management System (RM -523) • Completed the prep (lights, rack, graphics, etc.) on the following units: o (1) John Deere 410L Backhoe (PW -29) 0 (1) Patch Truck Chassis/Patch-body combo (PW -24) o (1) Wacker Light Tower (PD -9) o (1) 25 HP Four Stroke Outboard (PW) o (1) Nissan 4WD Pick-up (ENG -1) • Completed the sale of Equipment: 8 Equipment/Items/Vehicles through GOV. Deals -$20,210.02. Total for year/$20,210.02. AH2PORT • Design of Taxiways D and E 100% Complete • Design of Taxiway C is 90% Complete • Hangar C Lease initiated with Cruiser Aircraft, Inc. • Hangar C Construction is 95% Complete • Airport Master Plan Presentation and Public Comment held June 15th • Airport Master Plan 40% Complete • AWOS (Automated Weather Observation System) purchase awarded to DBT Transportation Services • Taxiways D and E Construction put out to bid • Airport/GC Restaurant Renovation Planning underway GOLF COURSE 1. Revenue 1616= $1 17 1515=16 Difference+/- Total Revenue 72,349 $227,166 -$54,817 YTD Tot. Rev. $994,230 $972,218 +$22,012 Total Rounds 7,604 11,047 -3,443 YTD Tot. Rds. 33,461 35,666 -2,205 Green Fee $44,730 $68,188 -23,458 YTD Green Fee $309,243 $297,908 +$11,335 Cart Fee $88,305 $127,496 -$39,191 YTD Cart Fee $458,493 $456,498 +$1,995 Annual Member $409 $1,345 -$936 YTD Ann. Mem. $84,413 $83,201 +$1,212 USGAHdcn. $80 $160 -$80 YTD USGA hdco $4,360 $4,740 -$380 Disct. Card $42 $84 -$42 YTD Dis. Cd. $27,634 $26,497 +$1,137 Driving Range $7,062 $6,498 +$564 YTD Dr. Rge. $31,450 $27,388 +$4,062 Club Rental $421 $538 -$117 YTD Cl. Rent $1,758 $2,018 -$260 Club Storage $28 $0 +$28 YTD Cl. Stor. $2,669 $2,673 -$4 Golf Shoo Retail $11,816 $13,016 41,200 YTD Shoo Retail $38,680 $46,147 -$7,467 PGA Pro Lesson $460 $1,328 -$568 YTD Lesson $2,476 $2,255 +$221 Restaurant Rent $7,505 $7,878 -$373 YTD Rest. Rent $21,550 $22,048 -$498 Comments: 3`d Quarter rounds & total revenue down due to greens re -grassing and only nine holes open & summer thunderstorms. Total annual revenue slightly up due to excellent 2°d quarter. Decrease in golf shop sales; internet sales have greatly impacted hard -good sales, which will cause golf shop buying to become more conservative, concentrating on logo sales (shirts & hats), gloves and golf balls. Increase in Pro Lessons. 2. Charity, Corporate and Special Golf Tournaments for 3`d quarter (16-17) included Brevard Rugby Association (128 players), Friendship Community Christian Church Golf Tournament (32 players), Sebastian Chamber of Commerce Golf Tournament (71 players), Indian River Airboat Association Golf Tournament (140 players), Rappy Perez Birthday Golf Outing (28 players) & Palm Bay Golf Association (24 players). 3. Champion Ultra -dwarf green re -grassing project started Monday, May 8. Project has gone extremely smooth and front - nine greens are now grown -in with Champion Ultra -dwarf and open for play. Back nine now in progress of renovation. 4. Public works completed extensive Brazilian pepper tree removal on holes 4, 5 & 6 and reclaimed areas with sod. 5. 25 live oaks planted on front nine. 6. Approximately 800 linear feet of cart path repair completed on front nine. 7. All trees on front nine trimmed. 8. Received City Council approval for new fleet of Club Car 2017 Precedent i2 golf carts. Delivery expected to be approximately September ls` 9. Pre bid and bid opening for new restaurant lease / vendor. Committee currently assessing bids. BUILDING DEPARTMENT • In the third quarter of this fiscal year, a total of 36 new single-family homes were issued building permits. Single family residential permitting has increased by 10 since the second quarter of this fiscal year. Other pemuts of significance include 0 new manufactured home, 8 new commercial buildings, 0 commercial additions, 11 commercial alterations, 4 commercial build outs, 2 residential additions and 13 residential alterations. In all, 1,138 building permits were issued in the third quarter, a slight increase from the total permits reported in the second quarter. Over all construction activity remains steady with a slight increase this quarter. • Total number of inspections for the third quarter was 3,375 for an average of 53 inspections per working day. The number of inspections this quarter has remained steady since what was reported in the second quarter. • The number of Certificates of Occupancy issued for the third quarter included 25 new single family residences, 1 new manufactured homes, 3 commercial certificates of occupancy and 1 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the third quarter: New Businesses -37, Renewals -3, Transfers -0, Duplicates -0, Home Based Businesses -22, Commercial Businesses -18, and Solicitor Registrations -7. In addition, there have been 63 requests from lien/title companies for permit records on properties within the city. • The building department remains extremely busy. We were successful at recruiting a recently retired building inspector to fill our available part time position but this individual was only here for one month before being offered a higher paying position at one of our neighboring cities. So, we still remain in search of a qualified individual to fill the part-time inspector position to lighten the inspection load. • The building department remains vigilant to enforce our building code and licensing laws.