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HomeMy WebLinkAbout07-06-2017 PZ MinutesCITY OF SEBASTIAN PLANNING AND ZONING COMMISSION MINUTES OF REGULAR MEETING JULY 6, 2017 1. Call to Order Chairwoman Kautenburg called the meeting to order at 6:00 pm. 2. Pledge of Allegiance was recited by all. 06 �: 0) C� 3. Roll Call .0 m Present: Ms. Kautenburg Mr. Roth _C C Fn e Mr. Hughan (a) Mr. McManus C .00 0u E I-EcaL Mr. Qizilbash Mr. Carter Mr. Alvarez Mr. Reyes E y Not Present: Mr. Simmons (a) — Excused CU Also Present: Mr. Ken Kilgore, Finance Director C > 5 Ms. Dorri Bosworth, Planner .O C o 216 Ms, Susan Mann, Recording Consultant N ¢ ¢ M Ms. Dale Simchick, IRC School Board Liaison was not present 4. Announcements and/or Agenda Modifications Ms. Kautenburg stated that Mr. Simmons is an alternate, therefore a substitute will not be required. 5. Approval of minutes A. Regular Meeting of June 1, 2017 A motion to accept the June 1, 2017 minutes as presented was made by Mr. Roth, seconded by Mr. Carter and passed unanimously by voice vote. 6. Quasi -Judicial and Public Hearings — None 7. Unfinished Business — None 8. Public Input— None 9. New Business A. Discussion — Future development of vacant parcels located on the east side of Indian River Drive — Consideration of possible LDC amendments. PLANNING AND ZONING COMMISSION PAGE 2 MINUTES OF REGULAR MEETING OF JULY 6, 2017 Ms. Bosworth explained that this matter is before the Commission at the request of City Council for discussion on how the City would see development of those properties on the East side of Indian River Drive. She stated that included in the Agenda Package is information on the parcels, zoning districts, etc. She introduced Councilman Dodd and stated that he would further explain what is before the Commission. Mr. Dodd stated that he has presented his concerns about the development of the parcels East of Indian River Drive and the consensus was it would be worth pursuing. He stated that he is before the Commission at the request of the City Manager and is not representing the City Council. He explained that many of the parcels are owned by those who own the property on the West side of [RD. He stated that the desire is to discourage high density development on the east side; that could be accomplished by offering incentives to those owners for their property on the west side. He described the "Main Street" of Sebastian as being Indian River Drive between Riverview Park and Jackson Street. He stated that vision is to make it an attractive and welcoming area for all residents through low density, mixed use development. He explained that the Land Development Code protects the property owners and with thoughtful modifications it could work to protect both owners' desires for their property and the City's future development. He stressed the need to take action quickly so as to limit the amount of time those against change have to provide misinformation to the public. He stated again that he is not present as an official representative of the City Council but offered to answer any questions the Commission may have. He stressed the fact that the Land Development Code is what gives control of development to staff, the Planning and Zoning Commission and the City Council. Ms. Bosworth explained the zoning district regulation RM -8 allows for 8 units per acre, such as duplexes. She stated that hotels are not controlled by density as residential units are. She provided a detailed explanation of the applicable codes and their requirements. She noted that her understanding of what Mr. Dodd is referencing is maintaining the open space along the river. She suggested possibly providing the owners of property on both sides of the road an incentive to construct something that does not block the view of the river. She stated that staffs concern is setbacks and density on those parcels. During discussion Mr. Qizilbash expressed concern about the flood zone; Mr. McMannus stated that he does not believe many of the lots are buildable; Ms. Kautenburg stated that possibly being more creative with the types of structures that are allowed and be very careful to not have it appear that private property is being taken from its owners; Mr. Reyes stated that his vision for the river front is to have walkways connecting the shops and restaurants possibly have vendors selling their merchandise from Kiosks along the walk; Mr. Roth stated that if the river front is transformed into a destination where people want to walk, the kiosks could be successful. Following an in-depth discussion about how the code could be changed to accommodate a variety of uses both residential and commercial it was agreed that PLANNING AND ZONING COMMISSION PAGE 3 MINUTES OF REGULAR MEETING OF JULY 6, 2017 having a zoning map with all the properties in question being indicated would make it easier to determine how to proceed. Ms. Kautenburg stated that possibly mixing residential and commercial uses could make the area more attractive and welcoming to visitors. Ms. Bosworth explained that the Overlay Districts were created to address the use of the property without having to rezone the property. She suggested considering another Overlay District for the East side of Indian River Drive that would accomplish this. Ms. Kautenburg stated that she would like to get public input to determine what the property owners want to do with their property. Mr. Roth responded that it would be better for the Commission to review the larger map before seeking public input. The consensus of the Commission was to have staff prepare a zoning map with the properties indicated so the entire area could be seen on one sheet. It was also agreed that the next meeting would be for review and formulation of ideas prior to scheduling a public hearing. Ms. Kautenburg called for any further discussion; hearing none she continued with the agenda. B. Recommendation to City Council — Review of Capital Improvement Program and Capital Outlay Items Greater than $50,000 — 6 Year Schedule FY 2017/2018 through 2022/2023. Mr. Ken Killgore, Administrative Services Director and Chief Financial Officer, stated that he is present to review the Capital Improvement Program for FY 2018 to 2023. He explained that this is before the Commission for their review and input before it goes to the City Council for adoption. He reviewed his PowerPoint Presentation on the CIP Projects by department, he explained the proposed projects, the associated expense, and the Fiscal Year the expense will occur. He reviewed the summary of the proposed Capital Improvement Program and explained the percentage of each category and its funding source. He noted that the Enterprise Funds are the higher percentage because of the proposed improvements at the airport and the golf course, these projects will be funded largely by grants. Mr. Reyes expressed concern about the amount of money that is budgeted for improvements at the airport and golf course. He stated that the income from those funds may not make the expense worthwhile. Mr. Alvarez expressed his concern about the sidewalk repairs, signage, etc. and stated that in his opinion there are a lot of expenses in the budget that may not be necessary. Ms. Bosworth responded that the signage expense is coming from CRA funds. The proposed signs will be decorative, placed at the end of each Presidential street and PLANNING AND ZONING COMMISSION PAGE 4 MINUTES OF REGULAR MEETING OF JULY 6, 2017 direct people to the businesses on that street. Mr. Roth agreed that could enhance the image of the City. Mr. Alvarez stated that he would like to see some of the amount budgeted go toward signs alerting people to tortoises, birds, etc. on the roadways. Ms. Kautenburg supported the use of the CRA funds because they come from the County and the funds will expire in a few years. Mr. Reyes asked how many mowers the amount in the budget will purchase. Mr. Killgore responded the budget is for one and one is scheduled to be replaced each year to maintain the fleet of mowers the City has. Mr. Reyes stated that the amount budgeted is a very high. He suggested rather than having to replace them so often to look at purchasing a better mower or maintaining them better. Mr. Roth asked for the funding source for the golf course shown on the PowerPoint Summary Page. Mr. Killgore responded it is revenue from the golf course. Ms. Bosworth explained that, as required by code, the CIP is before the Planning Commission for their input regarding projects they would recommend to be included. The intent is not to review the dollar amounts in the budget. Mr. Reyes stated that he would prefer to see more budgeted for the swales. He expressed concern about the amount of money that is budgeted for the airport and asked about how much revenue it generates. Ms. Kautenburg stated that the enterprise funds support themselves and the amounts budgeted are not coming out of the general fund. Mr. Killgore stated that Ms. Kautenburg is correct and that enhancements to the airport promote economic growth and increased employment in the City. He provided details on the grants that fund the airport projects and the source of the matching funds required by the grant. Mr. Alvarez expressed his concern about the amount that is budgeted for computer upgrades. The consensus of the Commission was that the budget is already set and it would be difficult to make changes at this point. Ms. Bosworth suggested that next year the Commission meet in January or February 2018 and prepare their list of Capital Improvement Projects they would like to see in the CIP budget. This would allow the Budget Committee to know in advance what the Commissioner's recommendations are before the budget is prepared. The Commissioners all agreed that would be an appropriate procedure to follow. Mr. Roth asked about the CRA Master Plan. Ms. Bosworth stated that would be addressed after October 1st, the City is planning to hire a Community Development Director who would oversee the project and a vendor would be selected. She stated PLANNING AND ZONING COMMISSION PAGE 5 MINUTES OF REGULAR MEETING OF JULY 6, 2017 that the Commission would have the opportunity for input prior to any action being taken. Ms. Kautenburg called for any further discussion; hearing none she called for a motion. MOTION: by Alvarez/Roth "I move that we accept the proposed Capital Improvement Program and recommend to the City Council with no changes." The motion passed unanimously by voice vote. 10. Commissioners Matters — None Mr. Roth asked if a formal request needed to be made to have staff prepare the zoning map. Ms. Bosworth responded no and stated that she will prepare the map and a meeting could be scheduled in which the most members will be able to attend. She stated she will email the notification to each member. 11. City Attorney Matters — None 12. Staff Matters Ms. Bosworth stated that the matter reported by Mr. Alvarez has been forwarded to Code Enforcement, Mr. Alvarez stated that a barber on CR512 has a large sign on a trailer and asked if that was permitted. Ms. Bosworth responded it is not and she would forward the information to Code Enforcement. Ms. Bosworth reported that staff is reviewing Site Plans which will come to the Commission in August and September. 13. Items for Next Agenda 14. Ad'lourn Chairwoman Kautenburg called for any further business, hearing none he adjourned the meeting at 7:49 pm. /sm