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HomeMy WebLinkAbout08-09-2017 CC Minutes17.094 17.130 mcw SEBASTIN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, AUGUST 9, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m. 2. Deacon John Dunlop of St. Sebastian Catholic Church gave the invocation. 3. The Pledge of Allegiance was recited. 4. Roll Call: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen City Staff Present: City Manager Joe Griffin Acting City Attorney Cynthia VanDeVoorde Hall in Robert A. Ginsburg's Absence City Clerk Jeanette Williams Administrative Services Director Ken Killgore Asst. Admin. Services Director Cindy Watson Procurement Manager Randy Moyer Police Commander Dan Acosta 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS - None CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — July 26, 2017 Regular Meeting B. Waste Management Notice of CPI Increase (Transmittal, Correspondence, 0-13-03) C. Approve Road Closures and Use of City Mobile Stage for 2017 SRHS Homecoming Celebration for Saturday, September 30, 2017 (Transmittal, E-mail) MOTION by Ms. Kinchen and SECOND by Mr. Hill to approve consent agenda items A -C. ROLL CALL: Motion carried 5-0. Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan - Aye Mr. Dodd —Aye Ms. Kinchen — Aye Regular City Council Meeting August 9, 2017 Page Two 8. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.115 A. Parks and Recreation Advisory Committee (Transmittal, Applications, Ad, List) I. Interview, Unless Waived, Submit Nominations for One Unexpired, Alternate Member Position —Term to Expire 5/31/2018 The City Clerk advised that applicant, Cathleen LaPreta, had asked to withdraw her application. Applicant Nicole Kukstis was not in attendance, but Jay McKinniss was available to interview. Mayor McPartlan noted Ms. Kukstis' experience; and with that, Mr. Dodd and Ms. Kinchen nominated Nicole Kukstis. There were no other nominations. Ms. Kukstis was appointed to the alternate member position to expire in May 2018 on the Parks and Recreation Advisory Committee. 9. PUBLIC HEARINGS - None 10. UNFINISHED BUSINESS 17.102 A. The City Manager explained a one year extension was approved by the Florida Inland Navigation District to accommodate the delay in bid award and requested approval. MOTION by Mayor McPartlan and SECOND by Vice Mayor Coy to approve the extenstion for the F.I.N.D. grant. ROLL CALL: Motion carried 5-0. Mr. Dodd — Aye Ms. Kinchen —Aye Vice Mayor Coy — Aye Mr. Hill — Aye Mayor McPartlan - Aye 17.023 B. Update on Fiscal Year 2017/2018 Budget Recommendations (Transmittal, PPT) The Administrative Services Director said since the budget was last presented, the employee health insurance matter has been settled and staff was still assuming a 3% wage increase for the employees. He went over the budget changes through his PowerPoint presentation provided in the agenda packet. He said staff is recommending using the $70,000 savings realized from changing the employee health insurance carrier for pay increases for employees that assume additional responsibilities or become reclassified with additional duties. These increases have been approved in the last negotiated employee union contract but there hasn't been money available. He said with the improvements underway with the Golf Course and Airport Hangar C, he expects those enterprise fund revenues to increase. He described the planned capital improvement projects. 2 Regular City Council Meeting August 9, 2017 Page Three He said staff will be bringing back recommended changes to the Cemetery funds to the next meeting. He concluded his presentation by saying there will be a special public hearing on the budget Monday, September 18. Vice Mayor Coy asked if the paving note had to be paid with the local option gas tax and the Administrative Services Director stated not necessarily. Mr. Dodd said he would like to see a process of how the City Manager intends to handle the employee bonuses. The City Manager said he would like to move forward with a policy recommendation to prevent this from being perceived as preferential treatment. Mr. Hill said if there was going to be a bonus concept, it should be part of the negotiation process because all the benefits and salaries are negotiated with the bargaining units. The Administrative Services Director advised that only the wage increase would be negotiated this year. Mr. Hill suggested Council should have discussion on this concept because going forward it would be a beneficial incentive for the union to offer during negotiation. He noted there used to be employee of the quarter but it hasn't happened in a while; the concept isn't a bad idea but he would like to make sure it is used correctly. Ms. Kinchen agreed with Mr. Hill, employee evaluations should reflect the salary increase. In regard to the street paving, the City Manager said he planned to complete a street assessment this January or February. Vice Mayor Coy asked how neighborhood streets were graded because some are full of potholes or standing water. The City Manager said the last assessment indicated the City was caught up except for Indian River Drive and some pocket streets planned for repair by the asphalt patch truck. He asked if Council would like him to expedite a new assessment. Mr. Dodd said an engineering assessment should be completed on the neighborhood streets with a 3-4 year repair plan with FY18/19 funds since this budget has been planned; he did not want to find a problem requiring adjustment of the FYI 7/18 budget that is currently underway. Ms. Kinchen suggested the City go back to a full scale drainage project with the armadillo drill to stop the water from eroding the roads. The City Manager said there is an armadillo being utilized but the drainage is undermining the roads and it is a revolving, ongoing program. Vice Mayor Coy noted there might be funds to address current problems. Mayor McPartlan suggested they wait until after the storm season. Mr. Dodd said he would like to see a good plan developed since they might find something to upset the developed budget. The City Manager said given the last assessment, staff has chipped away at the most dis-repaired streets leaving two to be addressed. Vice Mayor Coy said the neighborhood streets were the reason for her request and asked that an assessment be definitely completed next year. 11. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Ben Hocker, Sebastian, said since the marijuana law was passed, there have been marijuana plant/bud advertisements on the television and the City might want to rethink the allowing of dispensaries. 3 Regular City Council Meeting August 9, 2017 Page Four He also reported there are new speed cushions on Rose Harbor which is not a heavily used road; and, that electronic signs are popping up all over the City to let drivers know their driving speed, when it's known that residential areas are 30 mph, it's a waste of money. In response to Mr. Hocker, Mayor McPartlan said there are strict guidelines on the marijuana dispensaries and there won't be any recreational smoking in spite of the advertisements. The City Manager said as a result of a recent traffic study, certain neighborhoods were identified as needing the speed bumps which have now been installed. Mayor McPartlan noted the solar -powered speed sign is an effort to raise awareness of speed ing/texti ng while driving to hopefully prevent fatalities. 12. NEW BUSINESS 17.131 A. Presentation by Gehring Group, City Insurance Consultants: Employee Health, Dental, Vision Insurance (Transmittal. PPT. RFP Review) Dustin Kuehn, Gehring Group Benefit Consultant gave a PowerPoint Presentation outlining the City's previous health care plans, the responses to their request for proposal for all of the emDlovee insurances and their recommendations. Mr. Hill said he appreciated the hard work by the Gehring Group and staff to provide the savings. MOTION by Mr. Dodd and SECOND by Vice Mayor Coy to approve the Gehring Group's recommendations. The City Manager said the recommendations would be incorporated into the FY17/18 budget. Mayor McPartlan advised the Treasure Coast Community Health would be happy help employees navigate their best health care options at their new office in Sebastian. He asked if the City could partner with another city to make the pool larger. Mr. Kuehn explained the entities in larger pools that do well, end up breaking away when claims start, so it is hard to keep the pool going; and Florida Municipal Insurance Trust is very selective on who they allow in their pool. Ms. Kinchen reported the employees and retirees favor the proposed Florida Blue plan. ROLL CALL: Mr. Hill — Aye Ms. Kinchen —Aye Mayor McPartlan - Aye Vice Mayor Coy — Aye Mr. Dodd —Aye Motion carried 5-0. 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The City Manager reported that the VFW gave the Police Department a $1,000 donation at Monday's Veterans Affair Committee meeting. 15. CITY CLERK MATTERS The City Clerk announced Attorney Ginsburg's granddaughter arrived Sunday. EI Regular City Council Meeting August 9, 2017 Page Five 16. CITY COUNCIL MATTERS A. Vice Mayor Coy - None B. Council Member Dodd - None C. Council Member Hill - None D. Council Member Kinchen - None E. Mayor McPartlan — None 17. Being no further business, Mayor McPartlan adjourned the regular meeting at 7:10 p.m. Approved at the August 23, 2017 Regular City Council meeting. ���4 Mayor BobMcPartlan ATTEST. J nette Williams, MMC - City Clerk 5