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HomeMy WebLinkAbout2017 - RFP 17-10i:uy :X SES T" 1{NIE OF PELICAN ISLAND RFP # 17-10 SEBASTIAN GOLF COURSE RESTAURATEUR DUE DATE: MONDAY, 26 JUNE 2017 DUE TIME: 2:00 P.M. A MANDATORY PRE -PROPOSAL CONFERENCE will be held at the City of Sebastian City Hall Council Chambers located at 1225 Main Street, Sebastian, FL 32958, on Monday, 12 June 2017 at 2:00 P.M. A MANDATORY tour of the leasehold space will follow the PRE -PROPOSAL CONFERENCE. Attendance at the mandatory pre -proposal conference, and the tour of the leasehold space, is a necessary prerequisite for the consideration of any proposal. City of Sebastian Office of the City Manager 1225 Main Street Sebastian, Ft. 32958 (772) 388-8203 Office of the City Manager City of Sebastian, Florida REQUEST FOR PROPOSALS Sealed Proposals will be received at the Sebastian City Hall, 1225 Main Street, Sebastian, Florida 32958, until 2:00 P.M. local time on Monday, 26 June 2017, for the following: RFP # 17-10 SEBASTIAN GOLF COURSE RESTAURATEUR The City will receive Proposals at the following address: City Manager's Office City of Sebastian 1225 Main Street Sebastian, FL 32958 The City of Sebastian owns and operates the Sebastian Municipal Golf Course (SMGC). Located within the SMGC clubhouse is a full-service restaurant and bar currently under lease. That Lease is due to expire on 20 November 2017. By this RFP, The City of Sebastian will solicit qualified individuals, or firms, to provide restaurantlbar services and support Golf Course amenities for patrons/public at the SMGC. RFP documents may be obtained via the Internet using DEMANDSTAR; ___ - . If you do not have Internet access, you may obtain the documents by calling Jean Tarbell in the Office of the City Manager at 772-388-8203 and request RFP document number # 17-10. A MANDATORY PRE -PROPOSAL CONFERENCE will be held at the City of Sebastian City Hail Council Chambers located at 1225 Main Street, Sebastian, FL 32958, on Monday, 12 June 2017 at 2:00 P.M. Attendance at the mandatory pre -proposal conference, and tour of the leasehold space, is a necessary prerequisite for the consideration of any proposal. Proposals/RFPs may be either mailed or hand delivered to the Office of the City Manager, 1225 Main Street, Sebastian, FL 32958. Any RFPs received after the above stated time, orfrom any person orentity that did not attend the pre -proposal conference, will remain unopened. The City of Sebastian reserves the right to waive any informalities or minor irregularities; reject any and all Proposals which are incomplete, conditional, or obscure; accept or reject any proposal in whole or in part for any reason; and accept the proposal, or any portion(s) thereof, which best serves the City. For Bids, RFP, RFO, Bid Results, and other information visit the City of Sebastian Web Site at The City of Sebastian is an Equal Opportunity Employer. CAUTION: It is the bidders/Proposer's responsibility to ensure that bids/proposals are received in City Hall on, or prior to, the date and time specified above. Receipt of a Proposal in any other City office does not satisfy this requirement. Office of the City Manager The City of Sebastian Sebastian, Florida 32958 By: Joe Griffin, City Manager PART GENERAL INFORMATION 1-1 DEFINITIONS For the purposes of this Request for Proposals ('RFP"), Proposer shall mean persons, or firms, submitting a response to this Request for Proposal. 1-2 INVITATION TO PROPOSE: PURPOSE The City of Sebastian (City), 1225 Main Street, Sebastian, FL 32958 solicits Proposals from responsible qualified Proposers for Sebastian Golf Course Restaurateurfora ten (10) year period with the option of one (1) additional ten (10) year extension. 1.3 Issuing Office: Office of the City Manager The City of Sebastian 1225 Main Street Sebastian, FL 32958 Location of Proposal Opening: City Council Chambers City of Sebastian City Hall 1225 Main Street Sebastian, FL 32958 1-4 CONTRACT AWARDS This RFP does not constitute a lease agreement or a contract with the Proposer. An official contract or agreement is not binding until Proposals are reviewed and accepted by a Selection Committee, appointed by the City Manager, and a written agreement or contract is approved by both the Sebastian City Council and the successful Proposer. The City reserves the right to reject all Proposals in whole or in part, to waive any informality, and to solicit and re -advertise for other Proposals. 1-5 DEVELOPMENT COSTS Neither the City, nor its representatives, shall be liable for any expenses incurred in connection with preparation of a response to this RFP. Proposer should prepare their Proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFP. 1.6 SITE VISITATION A MANDATORY PRE -PROPOSAL conference will be held at the City of Sebastian City Ball Council Chambers at 1225 Main Street, Sebastian, FL 32958, on Monday, 12 June 2017 at 2:00 P.M. A MANDATORY tour of the leasehold space will follow the PRE -PROPOSAL CONFERENCE. Attendance at the mandatory pre -proposal conference, and tour of the leasehold space, Is a necessary prerequisite for the consideration of any proposal. 1-7 INQUIRIES The City will not respond to oral inquiries. Proposers may e-mail, mail, or fax written inquiries. Communication by e-mail is preferred. Send inquiries to: Randy Moyer, Procurement Manager (hereinafter, Designated Representative) City of Sebastian 1225 Main Street Sebastian, FL 32958 (772) 388-8249 — fax E-mail: The City will respond to written inquiries if received by '19 June 2017. The City will record its responses to inquiries and any supplemental instructions in the form of a written addendum. 1-8 TIMETABLES The following is a preliminary schedule governing actions concerning this RFP. A. On, or about, 10 May 2017, the City issues and publishes RFP # 17-10 B. On 12 June 2017, at 2:OOPM, a MANDATORY PRE -PROPOSAL CONFERENCE will be held at the City of Sebastian City Hall Council Chambers located at 1225 Main Street, Sebastian, FL 32958. A tour of the subject facility will follow the Pre -Proposal Conference. C. From publication of the RFP through 19 June 2017, the City will receive and answer inquiries received by e-mail, mail, or fax sent to the Designated Representative. D. The City must receive the Proposals by 2:00 P.M. on Monday, 26 June 2017, E. After opening of Proposals, the Selection Committee will review and evaluate the Proposals on a timely basis. Interviews/Presentations may be scheduled between 3 July 2017 and 17 July 2017. F. The City may enter into a Lease after conducting negotiations and obtaining appropriate approvals from the Sebastian City Council. It is anticipated that a recommendation for an award will be made to the Sebastian City Council at its meeting on 9 August 2017. G. On 20 November 2017, the Lease for the current provider of the subject restaurant/bar expires. H. On 21 November 2017, the Awardee of the Sebastian Golf Course Restaurateur will take occupancy of the leased premises. 1-9 DELAYS The City may delay, or change, scheduled dates for any reason. The City will notify Proposers of all changes in scheduled dates by written addenda. 1-10 PROPOSAL SUBMISSION AND WITHDRAWAL The outside of the envelope containing the Proposal shall be marked as follows: "Sebastian Golf Course Restaurateur RFP # 17-10" next to the individual/company name. The envelope shall also include the Proposer's return address. Proposers shall submit five (5) copies; the original and four (4) copies. The original shall be marked `original" on the outside and include an original signature (in blue ink) inside of the Proposal. All five (5) copies, shall be submitted in a sealed, opaque package/envelope marked as noted above. THE CITY MUST RECEIVE ALL PROPOSALS BY 2:00 P.M. Monday, 26 June 2017. The City cautions Proposers to assure actual delivery of Proposals to the City on, or prior to, the deadline set for receiving Proposals. Telephone confirmation of timely receipt of the Proposal may be made by calling (772) 388-8203 before Proposal opening time. Proposals received after the established deadline will remain unopened. Proposers may withdraw their Proposals by notifying the City in writing at any time prior to the opening. Proposers may withdraw their Proposals in person or through an authorized representative. Proposers and authorized representatives must disclose their identity and provide a signed receipt for the Proposal. Proposals, once opened, are the property of the City and will not be returned to the Proposers. Proposals become "public records" and shall be subject to public disclosure in accordance with Chapter 119, Florida Statutes. 1-11 IRREGULARITIES; REJECTION OF PROPOSALS Proposals not meeting stated minimum terms may be rejected by the City as non- responsive or irregular. However, the City reserves the right to waive any irregularities, technicalities, or informalities in any Proposal. The City reserves the right to reject the Proposal of any Proposer in arrears or in default upon any debtor contract to the City of Sebastian or who has failed to perform faithfully any previous contract with the City or with other governmental jurisdictions. The City reserves the right to reject any, or all, Proposals without cause. 1-12 ADDENDA If revisions become necessary, the City will provide written addenda. Any changes to the RFP will be made available to all prospective Proposers. Reasonable attempts will be made to notify Proposers of addenda. It is the sole responsibility of the Proposer to ensure receipt. Proposers are encouraged to submit an e-mail address to the Designated Representative. 1.13 EQUAL OPPORTUNITY The City recognizes fair and open competition as a basic tenet of public procurement and encourages participation by Disadvantage Business Enterprises. The City requires evidence of such certification with any Proposal. 1-14 ORAL PRESENTATION At its discretion, the City may require Proposers to make oral presentations of their Proposals. These presentations provide an opportunity for the Proposer to clarify their Proposal and respond to questions by the City. The City will schedule any such presentations. 1-15 INSURANCE The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions required by the City. 1-16 LOBBYIST DISCLOSURE REQUIREMENT N/A 1-17 PUBLIC ENTITY CRIME STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract to the City forthe construction or repairof a public building or public work, may not submit bids on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact business with the City in excess of $10,000.00 for a period of 36 months from the date of being placed on the convicted vendor list. The City will not intentionally award publicly -funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ('INA")]. The City shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A (e) of the INA. Such violation by the Recipient of the employment provisions contained in Section 274A (e) of the INA shall be grounds for unilateral cancellation of any Agreement by the City. PART II STATEMENT OF WORK Sebastian Golf Course Restaurateur 2-1 SUMMARY The City of Sebastian is seeking competitive Proposals for the provision of Sebastian Golf Course Restaurateur for a ten (10) year period with one (1) additional ten (10) year extension option. • The City of Sebastian owns and operates the Sebastian Municipal Golf Course (SMGC) located at 100 Brush Foot Drive, Sebastian, FL 32958. • The SMGC is operated seven (7) days per week from, approximately, sun -up to sun -down. • In addition to Pro Shop and Restroom facilities, the SMGC Clubhouse houses a full-service restaurant/bar. • The Lease for the current provider of Restaurant/Bar services at the SMGC expires on 20 November 2017. The City is soliciting interested parties, including the current provider, to submit proposals for a Lease Agreement to provide restaurant/bar services in the SMGC clubhouse. A ten (10) year lease is proposed with an option for an additional ten (10) year term. • The City/SMGC encourages Proposers to consider the remodel/updating of the existing space, sound suppression of the dining area, overhaul of the kitchen, and any rebranding necessary to ensure success. • The City encourages Proposers to extend operating hours, as necessary, to promote evening dining and/or evening special events. • The successful Proposer must have the capability to provide daily food and beverage services to golf course patronage, to the general public, and to medium to large indoor/outdoor special events during the operation of the golf course and any additional hours of operation. Additional portable ecuipment may be required to service the special events. • Catering times and quantities cannot be pre -determined but would be permitted. • The successful Proposer shall be responsible forall customary restaurant/bar charges to include, but not limited to: leased space rental charge; utility fees; leased space maintenance; contents/liability insurance; and all of the Proposer's employee costs. • The successful Proposer shall pay the City a base lease rent for the leased space. • The successful Proposer must possess a 4COP/SAX Florida Alcoholic Beverage License for alcohol sales and consumption on the SMGC site. The successful Proposer shall operate a "full-service" bar at the location at the time of commencement of operations. If proposed, live entertainment may be acceptable. 2-2 SUCCESSFUL_ PROPOSER RESPONSIBILITIES • Obtain all licenses and permits required in its name, and at its own expense, prior to starting operations. • Honor any sponsorship agreements the City/SMGC enters into, relating to the contracted services and premises. • Pay any and all taxes required directly to the Federal, State and local authorities including ad valorem taxes, if any. • Obey and comply with all health and safety rules and requirements including payment of reoccurring. fees. • Must accept cash, major debit/credit cards, and electronic payment. • Must provide cable television service to include, but not limited to, the Golf Channel. • Must reimburse Sebastian Golf Course for any charges incurred by SMGC on behalf of the restaurant/bar. • Pay all electric, utility, and any/all propane/CNG charges attributable to the restaurant/bar. • Must operate and maintain a Golf Course beverage cart on days with 120+ players booked 24 -hours in advance on the SMGC tee sheet during peak hours This vehicle must be provided by the Restaurateur and approved by the Director of Golf and shall be stored in the 'Cart Barn' when not in use. • Must provide marketing and promotional plan with a minimum of monthly promotions to be advertised on-site in the form of flyers, cart signs and off-site signage. E-mail blasts to customers and local business is strongly encouraged to describe other proposed programs designed to increase usage and sales at the facility. • Tournaments and Events: Responsible for providing the necessary tables, chairs, table covers, set-up, break down and clean-up inside and outside for all SMGC events. • The employees of the Restaurateur shall wear apparel that identify them as employees of the Restaurateur. • Employees shall observe NO SMOKING within 100 feet of the SMGC Clubhouse. • Capital Upgrades: The successful Proposer shall be expected to make an initial investment in capital improvements under contractual consent. Proposers should submit with their proposals a list of equipment and/or structural improvements the Proposer intends to furnish on the golf course property under this section. Capital improvements become the property of the City upon installation, including transfer of 4COP/SAX Florida Alcohol License to the City for one (1) dollar. • Will be required to use a Point of Sale system at commencement of operations. The successful Proposer must have experience in restaurant/catering operations including purchasing, preparation, and service of food/beverages, including alcohol. The City will consider only those Proposals which provide services for restaurant/bar operations, the ability to create a restaurant/barspace that compliments the SMGC/City, and offers a clean friendly environment. Proposer must possess the ability to staff the golf course restaurant, and any special events scheduled at the golf course, simultaneously, and work scheduled hours throughout the week. The City reserves the right to reject Proposals which do not provide for year round operations. The successful Proposer shall be required to keep the specific area clean and free from debris. This requirement shall also apply to any other area actively being used by the Restaurateur. The successful Proposerwould be responsible for any costs associated with permanently installed equipment and fixtures they may request. All requests for improvements must be approved by the City. The Proposer shall, to the satisfaction of the City, keep and maintain the premises in good and sanitary order, condition, and repair. Upon expiration or termination of the lease, the Proposer shall surrender and deliver up to the City the premises, and all permanently installed equipment and fixtures, in good and useable condition, ordinary wear and tear accepted. Any maintenance required thereon shall be the responsibility of the Proposer. The City shall incur no obligation for maintenance or repairs. Prior to commencement of operations, the successful Proposer shall supply to City a verified inventory of all equipment/fixtures and shall supply periodic updates to insure equipment/fixtures are kept current as to maintenance. The successful Proposer must promptly remove trash and garbage from the restaurant or catered event and transport it to City provided dumpster. A `Recycle Dumpster' shall be utilized on a regular basis for recycle materials if one is available on SMGC property. The Proposer agrees to act promptly with respect to an agent(s) of the Proposer, whose actions are objectionable to the City, or patrons, or who are not acting in accordance with the provisions contained in the contract. The City reserves the right to require the Proposer to honor any sponsorship/rental agreement that the City may have with an outside promoter and/or sponsor. This may require the Proposer to sell specific brand name products during events which are sponsored by the promoter orsponsor. The successful Restaurateur will be the exclusive provider of food for concessions for all public and/or ticketed events at the Sebastian Golf Course. The Restaurateur awarded this contract will be the sole provider of alcohol for the golf course (including catered events). Kitchen space and equipment is available exclusively for the preparation and serving of food and beverage for events at the Sebastian Golf Course. The awarded Restaurateur shall be able to use the kitchen and equipment for preparation of food to be served at non -City events. 2-3 SITE Proposer may present a proposal on: Sebastian Municipal Golf Course Restaurant/Bar 100 Brush Foot Drive Sebastian, FL 32958 The successful Proposer(s) will be required to execute a Lease Agreement with the City within thirty (30) days from the date of selection as the highest ranked Proposer. 2-4 INSURANCE AND LICENSES The successful Proposer(s) shall maintain Insurance and Licenses at Proposer's cost reflecting conditions and coverage as required by the City. 7 2-5 SPECIAL CONDITIONS — BACKGROUND CHECKS The successful Proposer shall provide SMGC with background checks on all of their employees who will perform services at City facilities. PART III INSTRUCTIONS FOR PREPARING PROPOSALS 3-1 RULES FOR PROPOSALS Proposers must submit a Proposal complying with this request for Proposal/RFP. The information, documents, and material submitted in the Proposal must be complete and accurate in all material aspects. All Proposals must contain direct responses to the following questions, or requests for information, and be organized so that specific questions being responded to are readily identifiable and in the same sequence as outlined below. Pr000sers are advised rn 3-2 PROPOSAL FORMAT The Proposal must be divided into three (3) sections. The three (3) sections are: 1. Required Submittals 2. Experience/Qualifications 3. Price Proposal A. REQUIRED SUBMITTALS: Letter of Transmittal: The proposal letter shall include at a minimum the following: • Name of Individual, Partnership, Company, or Corporation submitting proposal; • Request for Proposal (RFP) number, • Statement that all terms and conditions of the RFP are understood and acknowledged by the undersigned; • Signature(s) or representative(s) legally authorized to bind the Proposer. Corporate Information: If a Proposer is a corporation, it must be certified with the Florida Secretary of State and have a corporation status in good standing, and in the case of out— of-state corporation, Proposer must present evidence of authority to do business in the State of Florida. Summary of Litigation: Provide a summary of any litigation, claim(s), or contract dispute(s) filed by or against the Proposer in the past five (5) years which is related to the services that Proposer provides in the regular course of business. The summary shall state the nature of the litigation, claim or contract dispute, a brief description of the case, the outcome or projected outcome, and monetary amounts involved. License Sanctions: List any regulatory or license agency sanctions within the past five (5) years. Current Workload: Provide a listing of yourindividualfnn current and projected workload. Indicate commitment of staff available for this project. Menu/Price List: Provide a copy of a proposed restaurant/concession menu and your options for food, non-alcoholic and alcoholic beverages. Project Understanding: The Proposer shall clearly state project objectives and anticipated deliverables. In addition, the Proposer shall indicate why they should be chosen by the City for the subject concession. Required Forms: Include completed forms listed below: 1. Proposer Information Form — 5.1 2. Proposal Form — 6.1 and 6.2 3. Proposer's Questionnaire — 7.1 4. List of References Form 5. Disputes Disclosure Form 6. Confirmation of Drug -Free Workplace 7. Statement of Insurance Compliance Form 8. Public Entity Crimes Form B. EXPERIENCE/QUALIFICATIONS: Past Performance: Proposer shall have a minimum of three (3) years' experience in restaurant/bar and/or catering services. The submission must include: 1. List three (3) references for which your company provided similar services as requested in this RFP. List the names of the client (Name, address, telephone number, e-mail). 2. Indicate revenue/volume of the food service sites for the above clients. 3. List the names and dates of large events your company has serviced. Qualifications: Proposer shall explain the Scope of Services; detail the approach it providing restaurant/bar services. Include the following information: 1. Resumes of principals 2. Copies of Appropriate licenses and business certifications 3. Describe position and list of personnel, by name and title, contemplated to perform the work. 4. Suggested Menus with pricing. C. PRICE PROPOSAL: Proposer shall submit one (1) price proposal representing: The base lease rent for the space at the SMGC clubhouse that represents the restaurant/bar. Total space is approximately, 3,528 square feet, more or less. An outdoor patio is 912 square feet, more or less. This rate shall be calculated on a monthly basis. Using the attached Price Proposal Form the Proposershall present the base lease rent the Proposer is willing to pay. Price proposals not submitted on the attached form may render the Proposal unresponsive. PART IV EVALUATION OF PROPOSALS 4-1 EVALUATION METHOD AND CRITERIA A. General: The City shall be the sole judge of its own best interests, the Proposal, and the resulting negotiated agreement. The City reserves the right to investigate the financial capability, past performance with the City, reputation, integrity, skill, business experience, and quality of performance under similar operations of each Proposer, including stockholders and principals before making an award. Awards, if any, will be based on both an objective and subjective comparison of Qualifications and Proposers. The City's decisions will be final. The City's evaluation criteria will include, but shall not be limited to, consideration of the following: Points 1. Lease income to the SMGC/City up to 25 2. Proposer's relevant experience, qualifications, past performance and experience. Qualifications of key personnel who will be assigned to this agreement up to 25 3. Proposer's approach to providing services and amenities, up to 20 including a restaurant "theme." 4. Proposed.Capital Improvements up to 30 B. Selection A Selection Committee will review all Proposals and score each responsive Proposal based on the criteria set forth above. The Committee may request oral presentations from the Proposers. The Proposers shall be ranked according to the evaluation criteria. The City Manager shall attempt to negotiate a lease agreement with the highest ranked Proposer. If the City Manager is unable to negotiate a satisfactory contract with the first Proposer, negotiations with that Proposer shall be terminated and the City Manager shall attempt to negotiate a contract with the next highest ranked Proposer. If these negotiations are not successful, negotiations shall be terminated with the second Proposer and attempted with the third highest ranked Proposer. If the City Manager is not successful in negotiating a satisfactory contract with any of the selected Proposers, the Committee shall select additional Proposers in order of their qualifications and continue negotiations until an agreement is reached or if no agreement can be reached the City may reject all Proposals and may re -advertise for new Proposals. If a satisfactory Lease Agreement is negotiated, a presentation to the Sebastian City Council shall be made with an award recommendation. 10 THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL PART V PROPOSER INFORMATION 5.1 PROPOSER INFORMATION FORM Submitted by: Proposer (Entity): Title: Signature: Name (print): Address: City/State: Telephone: E-mail: It is understood and agreed by Proposer that the City reserves the right to reject any and all Proposals, to make awards on all items orany items according to the best interest of the City, and to waive any irregularities in the RFP or in the Proposals received as a result of the RFP. It is also understood and agreed by the Proposer that by submitting a Proposal, the Proposer shall be deemed to understand and agree than no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a concession Lease has been agreed to and signed by both parties. (Authorized Signature) (Printed Name) (Date) Ranking For: RFP 17-10 Sebastian Golf Course Restaurateur Bid Opening: 7/17/17 @ 2:00 p.m. — Wesley Campbell T Greg Hepler Mo -Bay Grill Pelican Diner Sebastian, FL Sebastian, FL Factors To Be Rated Point _ Range '- -- — Lease Income to the SMGC/City 1-25 Proposers relevant experience, qualifications, 1-25 past performance and experience. Qualifications of key personnel who will be assigned to this agreement. I Proposees approach to providing services 1-20 and amenities, including a restaurant "theme". Proposed Capital Improvements 1-30 1 -- OVERALL POINT TOTALS 47-7 Signature: Date: Ranking For: RFP 17-10 Sebastian Golf Course Restaurateur Bid Opening: 7/17/17 @ 2:00 p.m. - wesley Campbell Greg Hepler Mo -Bay Grill Pelican Diner Sebastian, FL Sebastian, FL Factors To Be Rated Point Range Lease Income to the SMGC/City 1-25 Proposer's relevant experience, qualifications, 1.25 past performance and experience. Qualifications of key personnel who will be assigned to this agreement. Proposer's approach to providing services 1-20 and amenities, including a restaurant "theme". Proposed Capital Improvements l 1-30 OVERALL POINT TOTALS Ranking For: RFP 17-10 Sebastian Golf Course Restaurateur Bid Opening: 7/17/17 @ 2:00 p.m. l I I Wesley Campbell Greg Hepler _ Mo -Bay Grill Pelican Diner Sebastian, FL Sebastian, FL Factors To Be Rated LeaseIncome to the SMGC/City Proposer's relevant experience, qualifications, past performance and experience. III Point—F--- oint_Lease 1-25 1-25 Qualifications of key personnel who will be assigned to this agreement. Proposer's approach to providing services and amenities, including a restaurant "theme". 1-20 Proposed Capital Improvements 1-30 OVERALL POINT TOTALS Signature: Date: THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL PART VI PROPOSAL FORM 6.1 PROPOSAL FORM - Base Lease Rent Proposer must indicate the amount Pr000ser is willinq to pay for a Base Lease Rent Sebastian Golf Course Restaurateur: Base Lease Rent (monthly) PROPOSER'S NAME: SIGNATURE: TITLE: 12 THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL PART VI PROPOSALFORM 6.2 Proposed Capital Improvement Plan The successful Proposer is expected to make an investment in capital improvements under contractual consent. Proposers are to submit with their Proposals a list of equipment installations, structural, amenity, or aesthetic improvements the Proposer intends to furnish at the subject restaurant space. Final listing shall be mutually agreed upon by the successful Proposer and the City/SMGC. The capital improvements shall become the property of the City upon installation. Evaluation points for capital improvements are evaluated at a 30 point maximum. If Proposer does not have a capital improvement plan at the time of submittal, the Proposer can provide a minimum dollar amount that would be used toward capital improvements for the Sebastian Golf Course restaurant. List any capital improvement upgrades (additional sheet, if necessary): Amount If your company does not have a capital improvement plan at the time of submittal, but does plan on making significant capital improvements in the first year of the contract, please list a minimum dollar amount that will be obligated for capital improvements at the Sebastian Golf Course Restaurant/Bar. SMGC restaurant/bar: PROPOSER'S NAME: SIGNATURE: TITLE: 13 THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL PART VII QUESTIONNAIRE 7.1 PROPOSER'S QUESTIONNAIRE Principal Proposer's Name: Principal Office Address: Individual Partnership Corporation (circle one) If a Corporation When Incorporated/State: Name of Registered Agent: Address of Registered Agent: President's Name: If a Partnership Date of organization/type of partnership: Number of years of relevant experience in operating similar business: 2. Have any similar agreements held by Proposer for a project similar to the Proposed project ever been canceled by either party? Yes( ). No( ) If yes, give details on a separate sheet. 3. Has the Proposer, or any principals of the applicant organization, refused to enter into a contract after an award has been made, failed to complete a contract during the pastfive (5) years, or been declared to be in default in any contract in the last 5 years? If yes, explain: 4. Has the Proposer, or any of its principals, ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Yes( ) No( ) If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary. 5. Any Person or Persons cited in this Proposal (have) (have not) been convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. Explain any convictions: 14 6. List any criminal violations and/or convictions of the Proposer and/or any of its principals: WITNESS: Signature Print Name WITNESS: Signature Print Name IF INDIVIDUAL Signature Print Name IF PARTNERSHIP Print Name of Firm Address By: General Partner Print Name WITNESS: IF CORPORATION Signature Print Name 15 Print Name of Corporation Address By: Authorized Representative Attest: Secretary (CORPORATE SEAL) THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL LIST OF REFERENCES FORM List at least three (3) client/customer references including company, name, address, contact person, telephone number and length of time services provided. (Note: onlylist those clients/customers in which a similar scope of work was provided.) 1. Company Name Address Contact Person Telephone Number E-mail Length of time services provided: Type of services: 2. Company Name Address Contact Person Telephone Number E-mail Length of time services provided:. Type of services: 3. Company Name Address Contact Person Telephone Number E-mail Length of time services provided: _ Type of services: 16 THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL DISPUTES DISCLOSURE FORM Answer the following questions by placing as "X" after "YES or "NO". If you answer "YES", please explain in the space provided, or separate attachment. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional association within the last five (5) years? YES NO Has your firm or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO Has your firm had against it or filed any requests for equitable adjustment, contract claim or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO I hereby certify that all statements made are true and agree and understand that any misstatements or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this proposal by the City of Sebastian. Firm Authorized Signature 17 Date Printed Name and Title TEAS FORIM MUST BE COMPLETED AND RETURNED WITH PROPOSAL CONFIRMATION OF DRUG-FREE WORKPLACE The undersigned Proposer, in accordance with Florida Statute 287.087 hereby certifies that; (name of Proposers company, corporation, or partnership) does, or will if awarded Bid: Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibitions. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or Contractual services that are under Bid/RFP a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employee that, as a condition of working on the commodities or Contractual services that are under bid/RFP, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contenders to, any violation of Chapter 893 Florida Statutes or of any controlled substance law of the United States or any State, for a violation occurring in the workplace no later than five (5) days after the conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Signature Print name Date: IF THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL STATEMENT OF INSURANCE COMPLIANCE FORM The undersigned firm agrees to obtain, if selected and awarded the subject Lease Agreement, General Liability and Workers' Compensation, in accordance with the requirements of the City of Sebastian. Policies other than State issued Workers' Compensation shall be issued only by companies authorized by maintaining certificates of authority issued to the companies by the Department of Insurance of the State of Florida to conduct business in the State of Florida and which maintain a Rating of "A-" or better. Authorized Signature Print name Date: THIS FORM MUST BE COMPLETED AND RETURNED WITH PROPOSAL PUBLIC ENTITY CRIMES FORM 19 Any person submitting a quote, bid, or proposal in response to this invitation or Agreement, must execute the enclosed form sworn statement under section 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided, and enclose itwith his/her quote, bid, or proposal. If you are submitting a quote, bid or proposal on behalf of dealers or suppliers who will ship commodities and receive payment from the resulting Agreement, it is your responsibility to see that copies of the form are executed by them and are included with your quote, bid, or proposal. Corrections to the form will not be allowed after the quote, bid, or proposal opening time and date. Failure to complete this form in every detail and submit it with your quote, bid, or proposal may result in immediate disqualification of your bid or proposal. The 1989 Florida Legislature passed Senate Bill 458 creating Sections 287.132 - 133, Florida Statutes, effective July 1, 1989. Section 287.132(3)(d), Florida Statutes, requires the Florida Department of General Services to maintain and make available to other political entities a "convicted vendor' list consisting of persons and affiliates who are disqualified from public and purchasing process because they have been found guilty of a public entity crime. A public entity crime is described by Section 287.133, Florida Statutes, as a violation of any State or Federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or Agreement for goods or services to be provided to any public entity or with an agency or political subdivision and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. By law no public entity shall accept any bid from, award any Agreement to, or transact any business in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two (currently $10,000) with any person or affiliate on the convicted vendor list for a period of 36 months from the date that person or affiliate was placed on the convicted vendor list unless that person or affiliate has been removed from the list pursuant to Section 287.133(3Xf), Florida Statutes. Therefore, effective October 1, 1990, prior to entering into an Agreement (formal Agreement or purchase order) in excess of the threshold amount of $10,000 to provide goods or services to THE CITY OF SEBASTIAN, a person shall file a sworn statement with the ContractlAgreement officeror Purchasing Director, as applicable. The attached statement or affidavit will be the form to be utilized and must be properly signed in the presence of a notary public or other officer authorized to administer oaths and properly executed. THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with Proposal/RFP # 17-10 2. This sworn statement is submitted by (name of entitysubmitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification (FEIN) is (if the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement). 3. My name is (print name of individual signing). My relationship to the entity named above is 4. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1 Xg), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entityorwith an agency or political subdivision of any otherstate or with the United States, including, but not limited to, any bid or Agreement for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1Xb), Florida Statutes, means a finding of guilt ora conviction of a public entity crime, with orwithout an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. 1 understand that an "affiliate" as defined in Paragraph 287.133(1Xa), Florida Statutes, means: (1) A predecessor or successor of a person convicted of a public entity crime; or 20 (2) An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. 1 understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Agreement and which bids or applies to bid on Agreements for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies.) Neither the entity submitting this swom statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members or agents who are active in managementof the entity, oran affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND (Please indicate which additional statement applies.) There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. (Please attach a copy of the final order.) The person or affiliate has not been placed on the convicted vendor list. (Please describe any action taken by or pending with the Department of General Services.) Date: (Signature) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of , 2017 by name of (title) on behalf of ( partnership), a partnership. He/she is personally known to me or has produced as identification and did ( ) did not ( ) take an oath. Name: My Commission Expires: 21 Commission Number: