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HomeMy WebLinkAbout09-13-2017 CC Agenda Packet w CRACm Lf 5EBASTLAN HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR & COMMUNITY REDEVELOPMENT MEETING AGENDA WEDNESDAY, SEPTEMBER 13, 2017 - 6.00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAYBE INSPECTED IN THE OFFICE OF THE CITY CLERK 1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE Procedures for Public Input are on Back of Agenda 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications and additions require unanimous vote of City Council members 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Presentations of proclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or action under this heading. 17.137 17.138 17.139 17.140 7 pgs 7-9 pgs 8-19 pgs 20-46 A. Proclamation — Hunger Awareness Month — September 2017 — Accepted by Triana Romero, Sherry Siegfield, Sydney Wolaver, Treasure Coast Community Food Bank B. Proclamation — Constitution Week — September 17 — 23, 2017 — Accepted by Holly Hamilton, Daughters and Children of the American Revolution C. Proclamation — Inflammatory Breast Cancer Month — October 2017 — Accepted by Holly Hamilton D. Proclamation — School Attendance Awareness Month — September 2017 — Accepted by Dr. Lillian Torres -Martinez, School District of Indian River County Brief Announcements Recess Citv Council Meeting and Convene as Communitv Redevelopment Aqencv A. Call to Order B. Approval of Minutes — August 23, 2017 CRA Meeting C. Facade, Sipn & Landscape Proqram i. Approve Revised Application (Transmittal, Revised Application) ii. Approve Grant Award — 815 Davis Street — Senior Resource Association (Summary, Application) D. Adjourn 8. Adiourn Communitv Redevelopment Agency Meeting and Reconvene as Cit cil 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 47-55 A. Approval of Minutes — August 23, 2017 Regular City Council Meeting 17.141 B. Approve Road Closure and Use of Mobile Stage for Sebastian Police Department's pgs 56-60 Community Night Out on October 3, 2017 (Transmittal, Application, List, Schematic) 17.142 C. Approve Park Event and Use of Mobile Stage for American Legion Post 189 pgs 61-66 Veterans Day Remembrance Event on November 11, 2017 from 11 a.m. to 8 p.m. (Transmittal, Letter, Applications, Agreement) 17.143 D. Approve Sebastian River Middle School's I.B. Program 5K Cowboy Run at the pgs 67-71 Sebastian Municipal Golf Course on November 11, 2017 from 7:30 a.m. to 9:30 a.m. (Transmittal, Application, Receipt, Route) 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 17.042 A. Natural Resources Board pgs 72-81 (Transmittal, Applications, Ad, List) i. Interview, Unless Waived, Submit Nominations for Two Regular Positions — Terms to Expire 712020 11. QUASI-JUDICIAL PUBLIC HEARINGS Procedures for Quasi -Judicial Public Hearings (per R-99-12 quasi-judicial hearing procedures) • Mayor opens hearing • Attorney reads ordinance or resolution or title • City Council Members disclose ex parte communication City Clerk swears in all who intend to provide testimony • Applicant or applicant's agent makes presentation • Staff presents findings and analysis • Council asks questions of the applicant and staff • Mayor opens the floor for anyone in favor of the request (anyone presenting factual information shall be sworn but anyone merely advocating approval need not be sworn in) • Mayor opens the floor for anyone opposing the request • Applicant provided opportunity to respond to issues raised by staff or public • Staff provided opportunity to summarize request • City Council deliberation and questions • Mayor calls for a motion City Council Action 17.144 A. Resolution No. R-17-25 — Preliminary Plat for a Proposed Commercial Subdivision pgs 82-115 Known as Sebastian Medical Suites (Transmittal. R-17-25. Preliminary Plat. Staff Report. Application) A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A PROPOSED COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE DATE. 2of157 17.145 B. Resolution No. R-17-26 — Reaardina a Special Exceotion to Section 54-2-5.3.1(b) of pgs 116-147 the Land Development Code to Allow Warehousina and an Auction House within the Commercial -512 (C-512) Zoninq District, Specifically for a Property Located at 971 Sebastian Boulevard (Transmittal, R-17-26. Staff Report, Policv, Photos, P & Z Minutes, Letter, Application) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING A SPECIAL EXCEPTION FOR WAREHOUSING AND AN AUCTION HOUSE AS A PERMITTED USE WITHIN THE C-512 ZONING DISTRICT, SPECIFICALLY FOR A PROPERTY LOCATED AT 971 SEBASTIAN BOULEVARD; PROVIDING FOR CONFLICTS HEREWITH, PROVIDING FOR AN EFFECTIVE DATE. 12, UNFINISHED BUSINESS 17.136 A. Consider Interim City Attorney Agreement with Cynthia V. Hall, VanDeVoorde Hall pgs 148-152 Law, PL (Transmittal, Agreement) 17.136 B. Authorize City Attorney Recruitment Announcement (Transmittal, Announcement) pgs 153-154 17.031 C. Approve Mutual Rescission and Release of Sebastian Municipal's Golf Course pgs 155-157 Restaurant Concession Lease with DTF, Inc. (Transmittal, Agreement) 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda 14. NEW BUSINESS 15. INTERIM CITY ATTORNEY MATTERS 16. CITY MANAGER MATTERS 17. CITY CLERK MATTERS 18. CITY COUNCIL MATTERS A. Council Member Hill B. Council Member Kinchen C. Mayor McPartlan D. Vice Mayor Coy E. Council Member Dodd 19. ADJOURN (All meetings shall adjourn at 9:30 p.m. unless extended for up to one half hour by a majority vote of City Council) HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT MEETINGS. All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of Sebastian Website www.cityofsebastian.org. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F. S. 286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 3of157 Future Council Meeting Dates: Monday - September 18, 2017 Special Meeting — 1st Public Hearing on Millage & Budget September 27, 2017 CRA & Regular City Council Meeting -- Final Public Hearing on Millage & Budget October 11, 2017 Regular City Council October 25, 2017 Regular City Council November 22, 2017 Swearing In & Regular City Council Meeting PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10 Reqular Citv Council Meetinqs Public input is ALLOWED under the headings: ✓ Consent Agenda ✓ Public Hearings ✓ Unfinished Business ✓ New Business ✓ Public Input Public input is NOT ALLOWED under the headings: ✓ Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); ✓ Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); ✓ City Council Matters ✓ Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetinqs. Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, provided, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 4of157 Regular City Council & CRA Meeting August 23, 2017 Page Two 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aclencv A. Chairman McPartlan called the CRA meeting to order at 6:47 p.m. B. MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve the July 26, 2017 CRA Meeting minutes. ROLL CALL: Vice Chairperson Coy — Aye Mr. Dodd — Aye Mr. Hill — Aye Ms. Kinchen —Aye Chairman McPartlan - Aye Motion carried 5-0. C. Facade. Sion & Landscape Proqram (Transmittal. Aoolication, Summarv) i. Review program and Direct Staff Accordingly The City Manager said staff was requested to bring the program back for discussion and they were available to answer any questions. Mr. Dodd said he was inclined to do away with program although it has fixed many blighted signs but he acknowledges that other members support the program. He suggested the following changes: Modify the reference to residential or commercial properties to commercial only Remove the "old fishing village" theme reference because there is no design guide or definition for it There is an eligibility requirement that the grant money cannot be used for a code violation. He said there is ambiguity that someone could use the money to alleviate a code fine; he would like the application to say grant money cannot be used to pay code enforcement fines. Change the application language referencing the Committee to Community Development Department and that the City Manager will forward applications to Council for approval Add language that applicants cannot do the same improvement more than once; if the applicant hasn't used the total grant amount, then the remainder must be used for another improvement. He noted the program shouldn't pay for rebranding that is required by a franchise. He noted the program has done a great job of fixing blighted signs but it isn't really doing that now. He said it might be a couple of grant cycles, but they should be careful giving out money for things that businesses already need to do. 2 5 of 157 Regular City Council & CRA Meeting August 23, 2017 Page Three 6:17 pm Mr. Hill said prior to having the program, there were many properties with different types of signs and fagade; he agreed that there isn't a definition of "old fishing village," the idea of bringing property to a certain parameter with the money will lend itself well to the community. The City Manager explained the program's funds roll over each year, there is currently $71- 76,000 in the line item, and $30-40,000 is deposited each year. Mr. Hill suggested capping the program at $80,000 so that as grants are awarded, there might be less needed the following year which would free up some money to address other projects. He said it's a good program and it would benefit the community to look at it periodically. He said they should be careful that if a company purchased a business and wanted to change the sign, the new owner should be able to do so. The Community Development Manager said that she has seen permits for new signs at $8- 9,000 and approximately $1,200 for the refacing panels depending on the size. Vice Chairperson Coy agreed the "old fishing village" theme is difficult to define noting it came from the charrette. She asked if staff should guide applicants. Mr. Hill said as long as the code is met, the charrette ideas would be incorporated. Since there are only two or three non -conforming signs are left, Vice Chairperson Coy suggested they could focus on the landscape and fagade awards. In response to the Board's comments, the Community Development Manager said when helping businesses apply for the grant, she does use the "old fishing village" reference to help them understand what the City is looking for; and there haven't been any residential grants awarded. Mr. Dodd said the application language citing the guidelines to achieve the "old fishing village" theme sounds like a "shall do" instead of a "will do;" and he did not want to pay for changing a sign when it is a normal price of doing business. He did not think it was good idea for government to make a business successful. Mr. Hill said it is more expensive to do business in CRA because of the sign and landscape requirements; especially at start up. The Community Development Manager asked if the application should be changed to add sign refacing as an eligible improvement. Mr. Hill said the program shouldn't be changed, staff should continue to bring those requests forward to the CRA so that the Board may decide. Mr. Hill suggested looking at the history of the program to determine if a potential cap should be placed on the fund. MOTION by Chairman McPartlan and SECOND by Vice Chairperson Coy to approve Mr. Dodd's recommended changes. ROLL CALL: Mr. Dodd —Aye Mr. Hill — Aye Ms. Kinchen —Aye Chairman McPartlan - Aye Vice Chairperson Coy — Aye Motion carried 5-0. MOTION by Mr. Hill and SECOND by Mr. Dodd to direct staff to develop a cap on the fund based on previous years usage going forward. 3 6of157 Regular City Council & CRA Meeting August 23, 2017 Page Four ROLL CALL: Mr. Hill — Aye Ms. Kinchen — Aye Chairman McPartlan - Aye Vice Chairperson Coy — Aye Mr. Dodd — Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:31 p.m. 8. Mayor McPartlan reconvened the City Council meeting at 6:31 p.m. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests, in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — August 9, 2017 Regular City Council Meeting 17.132 B. Approve Two Year Extension for Banking Services with Seacoast National Bank and Authorize City Manager to Execute Appropriate Documents (Transmittal) 17.004 C. Approve Sebastian River Area Chamber of Commerce Request for Candidate Forum for City of Sebastian Candidates — October 26, 2017 (Transmittal) 17.123 D. Approve First United Pentecostal Church of Sebastian Gospel Music Event at Riverview Park on Friday, November 10, 2017 from 6 p.m. to 9 p.m. (Transmittal, Request, Applications, Agreement) 17.133 E. Approve Sammi's Cheetah 5K Run/Walk at the Sebastian Municipal Golf Course on September 30, 2017 from 6:00 am to 11 am (Transmittal, Application, Receipt, Route) 17.134 F. Approve Alcoholic Beverages at Yacht Club for Johnston Event on September 23, 2017 from 11:00 am to 4:00 p.m. - DOB Verified (Transmittal Application, Receipt) 17.135 G. Consider Use of Yacht Club for Medicare Information Meetings by United Healthcare from 9:30 a.m. to 11:30 a.m. on October 4, October 18, November 1 and November 15, 2017 (Transmittal, E -Mail, Application, Receipts) MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve consent agenda items A -G. ROLL CALL Motion carried 5-0. Ms. Kinchen — Aye Mayor McPartlan — Aye Vice Mayor Coy — Aye Mr. Dodd — Aye Mr. Hill —Aye 4 7 of 157 CMOF SE TSN HOME OF -PE .. LICAN IS ND COMMUNITY REDEVELOPMENT AGENCY AGENDA TRANSMITTAL CRA MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Revisions to the Fagade, Sign & Landscaping (FSL) Grant Application RECOMMENDATION: Approve revised FSL application BACKGROUND: At the 23 August 2017 Council meeting, City Councilmembers discussed and re-examined the current Facade, Sign & Landscaping Grant program (FSL), and directed staff to make the following revisions: A) Commercial properties only are eligible; B) Remove "Old Fishing Village" references; C) Grant monies cannot be used for removal of code liens; D) Update to application language; and E) The same improvement cannot be awarded grant monies more than once. City Council also requested a maximum cap be established for the program. After discussion with the Finance Director/CFO, and consideration of the last 5 years of grant application projects, staff recommends a $40K starting balance at the beginning of each fiscal year. Grant funds not used during the period could then be used for other CRA City - initiated improvements. However, if total funds are awarded before the end of the fiscal year, and a worthwhile grant project was received, staff would present the application to City Council for their decision to re -allocate grant capital into the fund. If AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Amount Available in Current FY: $71,726 Administrative Services Department/CFO Review: J ATTACHMENTS: Draft application with revisions City Manager Authorization: � � f Date: 06 September 2017 8 of 157 DRAFT Cnff E ELASTL HOME OF PELICAN ISLAND FaSade Sign and Landscaping Grant Information 8 Application Sebastian Community Redevelopment Agency 9of157 FAgADE SIGNAGE AND LANDSCAPING GRANT PURPOSE The Sebastian CRA Facade, Signage and Landscaping Improvement Grant Program (FSL Grant Program) is a program designed to encourage visible, exterior improvements that meet the intent and mission of the CRA District to any existing commercial building,_ or residential buildinq being converted to a commercial use, (residential or GernmeFGial to encourage private investment within the Sebastian Community Redevelopment Area. The program provides up to $15,000 of CRA funds per building to match private funds to pay for improvements within the Sebastian CRA. Funds are appropriated annually in the CRA budget, and funding is available on a first come first serve basis. However, the program may be subject to the availability of funds. Facade, signage and landscaping (FSL) grants must surmort the goals of the Overlav District for the CRA area. Applicants are required to use the design guidelines specified in the overlay district regulations as found in Article XXI of the Citv's Land Development Code. to achieve the "Old Perida Fichin " theme Applicants are reminded that grant awards made are discretionary in nature and should not be considered an entitlement by the applicant. All grant criteria contained herein are guidelines for awards and successful applicants may receive any amount up to_ the maximum award. Should an application meet all grant criteria, a grant may or may not be awarded at the CRA Board's discretion due to funding limitations, competing applications, and/or competing priorities. SECTION 1: ELIGIBILITY REQUIREMENTS The FSL program is available to businesses and/or building owners that are located within the CRA district of the City of Sebastian. Businesses must be properly licensed through the City's Occupational Licensing Division and applicants must be a permitted/conforming use within the CRA district. Applications will not be accepted from property owners (and tenants of property owners) who are delinquent on their property taxes. Applicants must not have any outstanding code liens or code violations that cannot be remedied with the grant assistance. Grant monies cannot be used to oav or remove code liens from a property. SECTION 2: ELIGIBLE IMPROVEMENTS The FSL Grant Program shall provide matching funds for the exterior (street side) improvements that are consistent with and further the implementation of the Land Development Code, CRA Redevelopment Plan and City Comprehensive Plan. Funds may be used for the following illustrative improvements: • Replacement of windows and doors; Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Pae 1 10 o?157 FAgADE SIGNAGE AND LANDSCAPING GRANT • Exterior painting or siding as part of an overall facade renovation program. For example, painting is an eligible expense when done in conjunction with changes in a flat roof to a pitched roof, dormers, gables. Painting otherwise is not an eligible expense. • New signs as part of an overall improvement program for an existing improved property, and removal of existing non -conforming and blighted signs; • Landscaping when associated with a Fapade Renovation Program, replacement of a non -conforming sign, or an overall improvement program for an existing improved property; • Exterior architectural amenities (e.g., addition or improvement of balconies, porches, or arcades); • Awnings and shutters; • New enclosure, or modification to an existing enclosure, for commercial recycling dumpsters on an existing improved property; • Other exterior (street -side) facade improvements (considered by the CRA on a case-by-case basis); • Architectural, engineering or landscape architectural services to design improvements to be funded through this program (maximum of 10% of total improvements). *NOTE: All architectural designs, materials and colors must be consistent with the historic and architectural heritage of the Sebastian Community Redevelopment Area. SECTION 3: NON -ELIGIBLE IMPROVEMENTS The FSL grant cannot be used to fund interior renovations or roof repair, other maintenance items and cannot be used to renovate a non -conforming sign unless the sign is being brought into conformity. Any improvements constructed or installed prior to City Council approval are not eligible. SECTION 4. AVAILABLE FUNDING AND MATCHING REQUIREMENT The City shall fund this program from the City's CRA funds. It is anticipated that 2-3 projects per year will receive funding, however, if additional funding is available, additional funding cycles may be considered. For the purposes of grant consideration, "property" shall be defined as a location of one or more businesses as tenants on a parcel of land. For commercial recycling dumpster improvements, up to $1,500 shall be available for an individual property. The City will reimburse up to 50% of the costs, up to the dollar amount approved by the CRA Board. Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 2 11 of 157 FAIPADE SIGNAGE AND LANDSCAPING GRANT For landscaping improvements, up to $5,000 shall be available for an individual property. The City will reimburse up to 50% of the costs, up to the dollar amount approved by the CRA Board. For signage and landscaping improvements, and/or just signage improvements, up to $7,500 shall be available for an individual business, not to exceed $15,000 for an individual property. The City will reimburse up to 50% of the costs, up to the dollar amount approved by the CRA Board. An individual business will be eligible for one sign only, except where more than one non -conforming or blighted sign is being replaced. For exterior facade improvements, up to $10,000 shall be available for an individual property. The City will reimburse up to 50% of the costs, up to the dollar amount approved by the CRA Board. For exterior facade improvements including signage and/or landscaping, up to $15,000 shall be available for an individual property. The City will reimburse up to 50% of the costs, up to the dollar amount approved by the CRA Board. SECTION 5: APPLICATION PROCESS AND DEADLINE Applications will be accepted on a first come, first served basis. As long as the FSL Grant Program is funded, the annual grant cycle will commence on October 1St of each year. All opplications f4er—funding ch --Il ll b�-duo on Nbvombor 15t11 the ne c 'mmodiatc ay if Nlovornbor 16'h is a holiday weekepA. e p may ahangn if funding4ekn Vlc po"it additiGRal grant E;YE;Ies. in that ✓acro, tho City onnounos FRGdifiGatiGnc to tho obeve stated sr -he it -1 . The following chronology outlines the application process: (1) The applicant receives a FSL Grant Program Application. Application forms are available at City Hall, the City's website (www.cityofsebastian.org) or the office of the Sebastian River Area Chamber of Commerce, 700 Main St., Sebastian, Florida. City Staff is available to meet for an optional pre -application meeting to answer any questions. (2) The applicant completes the application (pgs. 6, 7 & 8) and submits it to the City for review and consistency with the CRA Redevelopment Plan, the Land Development Code, and any other applicable plans. The application package includes the following: a. completed application; b. proof of ownership of the property; c. proof of paid property taxes (current and prior years); d. copy of occupational license(s) (current); Approved by CRA 6/12/06, rev. 06/20/07, 09/23/09, 03/12/14, 12/10/14, and 4/26/17 Pae 3 12 o?157 FACADE SIGNAGE AND LANDSCAPING GRANT Ge. copies of three ( cost estimates for the work to be completed; and, df. photos of areas to be improved and/or the proposed improvements. The applicant is responsible for all building and other permits and fees which are associated with the proposed project. • Applicants are advised to submit a complete application and all supporting materials per the instructions in this packet. Incomplete applications will not be reviewed. (3) The PSI= C'ommitto?Staff will review the applioation iaaserd,�„iRg W nY„rrarn, Colo.•t gn ,.ri+ori and ccuoroc the grant application based upon FSL grant criteria established herein.,. The FSL QGmrnittee shall and forward a recommendation to the CRA Board for final grant consideration. The CRA Board shall approve, approve with modifications, or deny the funding application. (4) The CRA Board shall have sole authority to award grants. if a grant application is denied, the applicant may reapply in the next funding cycle. Please note that applications must be reviewed and approved BEFORE facade, sign or landscaping construction work begins. Grants will not be awarded to improvement projects (facade, sign or landscaping) that are under construction or completed prior to grant application. (5) For approved grant projects, prior to construction of improvements, the applicant must submit and receive applicable building and other regulatory permits. The City of Sebastian is required to file informational returns (Form 1099-G) for individuals and entities receiving grants from the City. This information is confidential and will only be used for informational return reporting purposes. Grant recipients must sign and return a W9 form to the City before funds can be distributed. (6) Upon completion of the improvements, final inspection and approval by the City, and issuance of a certificate of occupancy (if applicable), the applicant submits a "reimbursement package" to the City which includes the following: a. completed reimbursement form (provided by the City); b. copies of applicable invoices or receipts; c. proof of payment for improvements (which must be at least as much as the amount indicated in the application); and d. photos of improvements (before and after). Applicants will receive grant funding after the proiect is completed and all associated costs have been paid. Upon completion of approved work, in order to receive grant payment, the applicant must submit documentation of work completed and proof of Approved by CRA 6/12/06, rev. 06/20/07, 09/23/09, 03/12/14, 12/10/14, and 4/26117 Pa e 4 13 of 157 FAgADE SIGNAGE AND LANDSCAPING GRANT payment. It is the responsibility of the award recipient to maintain proper documentation of funds expended in the course of completing the improvement project. Release of funds is subject to submission of this documentation. All improvements must be completed essentially as presented to too FS ✓ommil estaff and the CRA Board in order to receive payment. • Acceptable documentation is defined as PAID invoices/statements and/or schedule of values from vendors clearly detailing the work done, accompanied by copies of the cancelled check(s) showing payment accompanied by a vendor invoice. (7) If the project is not completed, is not approved in its final inspection, or does not receive its certificate of occupancy (if applicable) within one year of award, the grant award shall expire. The applicant may request a 6 month extension. Extensions shall only be granted by the CRA Board. SECTION 6: RECURRING FSL GRANT APPLICATIONS FSL grant applications will not be considered if the single building/property under the same ownership has received maximum grant funds ($15,000) within two previous fiscal years, or has received a previous grant for the same proposed improvement. Additionally, peiRtshigher consideration will be awarded to first time applicants and/or applicants that have not previously received a grant in the past two years. SECTION 7: FSL GRANT IMPROVEMENT RANKING CRITERIA The following selection criteria may be used to review and rate applications for the FSL Improvement Grant Program. Criteria are derived from the goals and objectives of the City's adopted Redevelopment Plan as well as the City's adopted Comprehensive Plan. f riteria ora weighted with a mnviM M 6G()Fe of 100 pOin�n (1) Streetscape Aesthetics and Functionality and Quality of Design (Up to 30 pG;RtS)� Degree to which the proposed project enhances the streetscape of Sebastian CRA district, including the addition or enhancement of display windows, awnings, landscaping, handicapped accessibility and architectural amenities such as arcades, balconies and porches. P9iRtsHigher consideration will be are _awarded for achieving the goals of the Riverfront Overlay District and for remedying non -conformities. (2) Conformity to City Regulations and Overlay District Goals (Up to 25 poi Degree to which the proposed project promotes the unique character of Sebastian and promotes the historic fiohing�"� overlay goals through the implementation of the Land Development Regulations and the use of urban design principles, site design, architecture, materials, color, landscaping, and other visual physical amenities. (3) Removal of Slum and Blight and Positive Impact to Neighborhood (Up te PGiRtS): Degree to which the proposed project upgrades or eliminates substandard Approved by CRA 6/12/06, rev. 06/20/07, 09/23/09, 03/12114, 12/10/14, and 4/26/17 Pa e5 14 of 157 FACADE SIGNAGE AND LANDSCAPING GRANT structures, code violations and/or eliminates non -conforming uses, as well as achieving the goals of the CRA district. (4) Historic Preservation and Materials Degree to which the proposed project promotes the historic character of Sebastian through historic preservation, adaptive re -use of historic structures, site design, architecture, materials, landscaping, and other visual and physical amenities. RE Z' Me e ea - ._. .� ._.. KfUloy"UNOWIS MY' Sam Disclaimer: The City of Sebastian, nor its affiliates, shall be responsible for the planning, design, or construction of improvements to property that is owned by the applicant. No warranties or guarantees are expressed or implied by the description of, application for or participation in the Fagade, Signage and Landscaping Improvement Grant Program. The applicant is advised to consult with licensed architects, engineers, or building contractors before proceeding with final plans or construction. Approved by CRA 6/12106, rev. 06/20/07, 09123/09, 03/12/14, 12/10/14, and 4/26/17 Pae 6 15 of 157 FAgADE SIGNAGE AND LANDSCAPING GRANT FACADE IMPROVEMENT GRANT PROGRAM 1. Project Location Address of Property to be improved: Assessor Parcel Number(s)- Name of Business(es) in Project: Building Frontage Measurement of Project: 2. Applicant Information Name: Mailing Address: City: State: Zip: Phone: Email: Do you Own, Rent or Lease the subject property? *If you are not the owner, the owner will need to co-sign this application. 3. Businesses or Services Offered on Site: 4. Description of Proposed Improvements: Approved by CRA 6/12/06, rev. 06/20/07, 09/23/09, 03/12/14, 12/10/14, and 4/26/17 Pa e7 16 of 157 FAgADE SIGNAGE AND LANDSCAPING GRANT 5. Please identify ways in which this project supports the Overlay District Concepts ( 6. Submittals Applications must include the following materials, if applicable, for consideration by the City: Current Photo(s) of project site Assessor parcel number and proof of paid property taxes Applicant Information Listing of businesses or services offered on site Description of proposed improvements Identification of project's support of the Overlay District Current Occupational License Rendering or sketch of proposed improvements Architectural plans - elevation drawing, dimensions, measurements, etc Color and material samples Sign/Awning design drawings and/or plans Documentation of cost estimates -- copies of vendor bids, estimates, etc Signature of Property Owner and Applicant Applications lacking sufficient materials to describe the project will NOT be reviewed. Approved by CRA 6/12/06, rev. 06/20/07, 03/23/09, 03/12/14, 12/10/14, and 4/26/17 Pa e8 17 of 157 FAPADE SIGNAGE AND LANDSCAPING GRANT 7. Estimated Costs and Timing Please provide copies of three vendor bids/estimates or other documentation of cost estimates for all proposed fagade work. a. Window or Door Replacement $ b. Exterior paint or siding $ c. Signage $ d. Exterior Lighting $ e. Facade/Exterior Architectural Improv. $ f. Architectural/Design Fees $ g. LandscapelHardscape Improvements $ h. Awnings or Shutters $ i. Building Permit/Planning Fees $ Other Proposed Improvements (specify) TOTAL ESTIMATED COST $ Estimated Days/Months for Completion 8. Signatures Signed: Property Owner(s) Signature(s) This Section for City Use Amount Received: Date Reviewed: Recommendation to CRA: Action by CRA: Signed: Applicant(s) Signature(s) Approved by CRA 6112106, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Pa e9 18 of 157 FAgADE SIGNAGE AND LANDSCAPING GRANT MAP OF CRA BOUNDARY Legend Approved by CRA 6/12/06, rev. 06/20/07, 09/23/09, 03/12/14, 12110/14, and 9/26/17 Page 10 19 of 157 SEVT Al HOME OF PELICAN ISLAND COMMUNITY REDEVELOPMENT AGENCY CRA MEETING DATE: AGENDA ITEM TITLE RECOMMENDATION: AGENDA TRANSMITTAL 13 September 2017 Fagade, Sign & Landscaping Grant Approve the grant application BACKGROUND: In accordance with the Fayade, Sign, and Landscaping (FSL) program, eligible signage and landscaping improvements may be considered for 50% of the costs, up to $7,500. Eligible exterior fagade improvements (including signage and landscaping) may also be considered for 50% of the costs, up to $15,000. The Senior Resource Association, owner of the Senior Adult Day Care facility and Meals on Wheels site located at 815 Davis Street, has applied for a FSL grant to renovate the exterior of the building, in addition to updating entry landscaping. Outdated siding will be refreshed with new stucco and accents, along with fresh paint. Additional ornamental landscape materials will be added to existing landscape islands and foundation beds by the entry doors. Although this site is not visible directly from a main thoroughfare, the proposed improvements to this aged building meet the intentions of the grant, therefore, Staff is recommending approval. If approved, award the Senior Resource Association @ 815 Davis Street, 50% of the costs, up to $15,000, for facade and landscape improvements as shown on architectural drawings by Donadio & Associates, Sheets A3.10 and A2.10, and landscape plans by Rock City Gardens/Doug McCue. If AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Total Cost: $15,000 Amount Available: $71,726 If Cost Requires Appropriation: NIA Administrative Services Department/CFO Review: 1 - ATTACHMENTS: 1. FSL Grant Funds Summary to Date 2. Application and backup material City Manager Authorization: Date: 05 September 2017 20 of 157 QT1 of SE��N HOME OF PELICAN ISLAND CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY FaVade, Sign, & Landscape Grant Program Summary To Date FiscalYear/Awarded to: Funds Available Funds Awarded Funds Awarded and Disbursed but not yet Disbursed 2005106 $30,000 Buena Vista Eyeland $6,050 2006107 $30,000 Wendy's $3,251 H.A.L.O. $15,000 Professional Title (expired) $0 2007108 $30,000 Keg Shack $5,005 Sebastian Executive Plaza $4,000 Anchor Plaza $7,500 Captain Hiram's $15,000 VFW $6,775 2008109 $30,000 2009110 $30,000 Jerry Smith Tile $6,581 Sebastian Antiques $6,389 Island Tropical Smoothie $4,744 (tree removal) $350 Southern Sisters — Phase I $7,500 Southern Sisters — Phase II $2,463 Maxwell Plumbing $14,569 1 21 of 157 FiscalYear/Awarded to: Funds Available Funds Awarded Funds Awarded and Disbursed but not yet Disbursed 2010111 Earl's Hideaway Riverfront Chill & Grill Philipson/920 Plaza River Grille Kim Ellis Insurance Fountain Plaza Squidly Books Washington Plaza Professional Title H.A.L.O. 2011112 Clark Water Tire Kingdom Riverfront Auto Tiki Bar & Grill 12012/13 Sebastian Vacation Rental Alpha Hardware 12013/14 River Park Plaza Buried Treasures River Park Plaza Businesses 2014115 Diesel Power Pro Diesel Power Pro Tiki Bar & Grill 2015116 Acorn Mini -Storage Capt. Hiram's 709 Washington Street $30,000 $20,000 $26,000 $30,000 $40,000 2 $7,500 $7,000 $7,500 $3,398 $4,400 $7,436 $5,500 $7,500 $6,859 $3,717 $5,500 $3,750 $6,541 $13,083 $15,000 (withdrew) $0 $7,500 (withdrew) $0 $7,500 $6,718 - - (expired) $0 $7,500 (expired) $0 $7,500 $2,695 22 of 157 Fiscal Year/Awarded to: Funds Available Funds Awarded and Disbursed 2016117 $40,000 Best Western Hotel Senior Resource Assoc. TOTALS TO DATE $336,000 $249,274 Funds Awarded but not yet Disbursed Total funds in program $ 336,000 Less funds awarded and disbursed 249,274 Less funds awarded, but not yet disbursed 30,000 Available Funds to be Awarded $56,726 (As of $131117) 1 i $15,000 515,000 $30,000 23 of 157 FAPADE SIGNAGE AND LANDSCAPING GRANT FAQADE IMPROVEMENT GRANT PROGRAM 1. Project Location Address of Property to be improved: $15 DPt4 1S T Assessor Parcel Number(s): 30. 343 - at - 0000 1 - gt549 - 000 3a to Name of Business(es) in Project: _Sgm1 o0. AEsoo - �ksSo(-iA,TioN Building Frontage Measurement of Project: Sy1soo(, _15 34_ FEET 2. Applicant Information Name: YKRRCN V)e1G4 Mailing Address: 1 4'4 104 Sk- city:\JEQo Se Ar4t State: F t- Zip: 37-a to O Phone: -j7) • 56q • 0-+ioo Email: U61(0) SrarKut 1. ors Do you Own, Rent or Lease the subject property? 0 wv%- *If you are not the owner, the owner will need to cosign this application. 3. Businesses or Services Offered on Site: Ykt buildc^�ok $15 Sk• stcves c s SRA'S Stbasi-i avti cam p o . A-, A% -A qAc� ca(ln ►Gv1 1,+diL-Coo-,%ij _SRAend c&A-e -�,ko aco eviarn Str4lc-L5 "ire,'- Il 'S . &\k- Vo -A Caro- WWCVc cap► octal, ecaoev +c ctv.d \-waL\Cln Ses'J"tts rror naa*s %&o ;-Or c05nrtr vc' ac P�e�ic�1 CeQSan s con rYj �onALr �.,1} {fin WkttlS �or Np�{1ntrn �v�i0.n 1 !Jtr ('DJvL j 4. Description of Proposed Improvements: oeme rk-S ace i1.r second o� a A ucee- ?'kase `Dv►tidirw aYV-"\ ,l �1v� : SRIF is creat► -.d avk QVrr'kC+i'1e a►%d .y 1 J l,nJi�lirt�cior. (c cf CJtb6 AMe%y �4�. iw�"Oytwill ni"s 1v��1�aC' riOaci✓►q .ccsay J 4a: n�ri V% f-,L*er i or OLA d i v%t 0.►n -.X lrc r• f o r o.lr' i c. door -Pr or a i r !'fRxtf���r�o ivy ] Uv11- OLCU'6 J to i lavers Approved by CRA 6112/06, rev. 06120107, 09123109, 03112114, 12110114, and 4126117 Page 7 24 of 157 FACADE SIGNAGEAND LANDSCAPING GRANT 5. Please identify ways in which this project supports the Overlay District Concepts ( SA A'S 1nu►1d+A-� Ce+ntvoal SuoQArke. AU4 MerI&IzS;kric* Co,&u� Vs -t�nravaln o► sbwrsd oj>a1 oar Cftai-inc� nK cL*r&t'-►Je J u i i+n �^�t'e�iof� 1��.n;'�n �t'ln{ 61d G1Rrtr1l4 �slniv� roloc ,dWv%its, oav%a �ra'%A%A& frac oA'rae'rWf. av� %A00" J tvw►tn�at,nzd 1av,daco.o�v�w�iln_ r�a3r�.rc q�Qnt�. 6. Submittals Applications must include the following materials, if applicable, for consideration by the City: Current Photo(s) of project site Assessor parcel number and proof of paid property taxes Applicant Information Listing of businesses or services offered on site Description of proposed improvements Identification of project's support of the Overlay District Current Occupational License Rendering or sketch of proposed improvements Architectural plans - elevation drawing, dimensions, measurements, etc Color and material samples Sign/Awning design drawings and/or plans Documentation of cost estimates -- copies of vendor bids, estimates, etc Signature of Property Owner and Applicant Applications lacking sufficient materials to describe the project will NOT be reviewed. Approved by CRA 6/12106, rev. 06/20/07, 09/23/09, 03/12/14, 12/10/14, and 4/26/17 Page 8 25 of 157 FAiPADE SIGNAGE AND LANDSCAPING GRANT 7. Estimated Costs and Timing Please provide copies of three vendor bids/estimates or other documentation of cost estimates for all proposed fagade work. a. Window or Door Replacement b. Exterior paint or siding c. Signage d. Exterior Lighting e. Fagade/Exterior Architectural Improv. f. Architectural/Design Fees g. Landscape/Hardscape Improvements h. Awnings or Shutters i. Building Permit/Planning Fees j. Other Proposed Improvements (specify) owe, /- ,rt�r��i:.q F �s TOTAL ESTIMATED COST Estimated Days/Months for Completion 8. Signatures Signed:pY Property Own er(sV-Sgnaw(s) This Section for City Use Amount Received.- Date eceived: Date Reviewed.- Recommendation eviewed: Recommendation to CRA: 41311, Action by CRA: -/ 2/,3 c/, &/de.'e-15 Signed: Applicant(s) Signatt ?e(s) \ Approved by CRA 6112106, rev. O6120107, 09123109, 03112114, 12110114, and 4126117 Page 9 26 of 157 4 ! V Senior Resource Association Attachment A Senior Resource Association's 3 Phase Plan for the Sebastian Adult Day Care Facility Senior Resource Association, Inc. (SRA) is committed to a 3 phase plan to transform our Sebastian Adult Day Care building: Phase 1, completed in the Spring of 2017, was a transformation of the interior building into beautiful dementia friendly environment using the most current research and best practices. The project had great support from the Indian River County community who generously committed to and invested in our efforts to improve our Sebastian facility. Phase 2 is just beginning and aims to renovate the exterior and create an attractive and inviting building. It focuses on improving the building's fagade by replacing the wood siding with new plywood sheathing and cement plaster stucco, painting the exterior with colors that complement the "Old Fishing Village" theme, adding an exterior attic door for air conditioning unit access, and improving landscaping with attractive and easily maintained native plants. Phase 3 fundraising will begin at the completion of phase 2 and is a significant landscaping improvement project that includes building a Privacy Garden. This garden will provide an ideal environment for Adult Day Care participants to socialize, have fun, relax and be as independent and active as possible in safe and comfortable surroundings. A meandering, healing garden will provide our participants with a multi - sensory outdoor experience. Framed by an eight foot privacy enclosure, the garden will offer our clients a safe and secure area to explore the outdoors, providing a contemplative setting for renewal and enjoyment. Therapeutic outdoor areas in health care settings are proven to lift mood, calm agitation, promote exercise, increase appetite and assist in improving overall health. 694 141h Slreel - Vera Beach, FL 32960 - PH: 772.569.0760 - FX: 772.7787272 - 5eni0rResourceA550c2rbfr157 Providing activities, educat-ion and services -4 TIIA' 7— ro 3E RzViMEp 01 WEST ELEVATION - EXISTING D�lllw COUfX ---� %=1=1NO 5CALE: 10'm l' -U' ----------------- ----- ------------ -- ----- --------- ------ -- ----------------- 03 NCKTH ELEVATION - EX15TING [I 518-^31LYrAlMSx� OVER NFW y8• Ltiz sEcuRForoEnSnNc 05 WE::5T ELEVATION - PRO!"06-ED 5CALE. '18:'= l' -(Y' 5CALE. lia" = l' -Cy' 07 NORTH ELEVATJC,,N - P'RO'POSED Proposed Improvements Interior Rennovatlomr, Lp3I1NG 5ebaotian Senior To OE PEMry0 Reoource Center ------ ------ ------- ---------- VEFO 15FACK FLORIDA r -e Key Fian: Lj 02 5OU7H ELEVATION - EX15TING 04 EA5T ELEVATION - EXISTING OCO 50UTH ELEVATION - FROP05ED Ob EAST ELEvA-now-,-R0f'05EI) No.: Pat& Dea';HKON 1 q, 07Fl8,17 CL.FVREABY TO 5E RENOlEO DONADIO & Associates, Architects P..4 yZ" SYDEX FINSH OYER SEF FORMP aTk bLGR ONE 34 OW5 LAYER EXTEF10K FLEVATIOK5 "11E[ LW Ml FEEL Ns, 5r- W.L = ON NEK .6 r. AT %'9EF F&-. SIU= FmS. M-mR 6�-FJRREO NT, CIM ME LA=,..&MLAH AROOl EATKW. 0 A!6 ?99 A3.10 ...... 31 of 157 MEMftM ON 5�r S�S OF HF. DOM OCO 50UTH ELEVATION - FROP05ED Ob EAST ELEvA-now-,-R0f'05EI) No.: Pat& Dea';HKON 1 q, 07Fl8,17 CL.FVREABY TO 5E RENOlEO DONADIO & Associates, Architects P..4 34 OW5 LAYER EXTEF10K FLEVATIOK5 AT %'9EF F&-. P,.J— N.-- 'oT 1k: AROOl ... ..... 0 A!6 ?99 A3.10 ...... 31 of 157 CUF'�P PRC^ PFF 4 1 14 '41} JLNING ' ELEC:'CA rA — �,IhNFt--g �nNGx:ax AND � �Pra EToetawPry li �M1`CJAG:�H E9�NG coV R 01 EXI5TING/DEMO FLOOR PLAN -f �I. pppp Of' -"KE /•�/ �MFNFSER5 PPHN .0 �u� � 77I 5TQ2 [ORRNM]R EX15111hG1PEM0 LFGENO _�T----- EY3TIN.fi.".XEcP %`IiL`X UII ElfER1PR MA5GACY YUP -- !`?-fiV'-ce.tit Vl�uL.'.(i.4RP 0\3IF°P.T.:IIRRIMG 5TPJP9 [INTRIGft 5�0Ey. 'l6' S`PC.'�,J rn• 5•• �>rERIC� SfPE) -_ �rSnn�I:rH-xr.:--nRrmGH -- �arltxcs-r.�,e�w•oc>w�,sre°�NacHco�.l ----____ °!C5rM'G}4,-Rp.•=.D P/FRYIfIPN rO eE K'_lIPViP ACNVI4Y ROPM SCALE: 714" = 7'-O" F, eat: Ii1ter]Or Rennovatior15 for 5ebaotlan 5cmior R000urce Center YEW UFACFI. FLORIPA I Key Plan: I I Does: No.: Pate: _ 6_escri bn: t A. 07178!17 CLIENTREVIEW ,ice F ct••JATA '' i1,NP�TCIR �q7 �ly Y.—.` .. ... nxrlucr: a,al€mLILeTR.4T'MtMR:IP+i"i'i`n. L'f-'4 1.• `PP.LW:PF HEW &'[M�J WML NFILLTC 4,�'.=-1 EILStbIG- PRClr)=_ PNhuYER3.a �rn�n_'� OH GAiV. ME�hJ ' PRRMG 9 f W f9 TG :A°. � s 6J. CNGINIH ToVR51De, P-Vo� " 6lIC.0 FINISH TO IVFTCH c'C. 1?;JPR D O lV A D 1 V & Assp6ms, Architects P.A- Q2 PROP05ED FLOOR PLAN 3 5GALE: 714'• - V -G" ...b,..e.am. Lons�lnn>w - CON5TRUC10N LEGEND l` _ i11'•P.Nfi Fl.'P.PSPFWSN9N JLIiRpKP.t.,S':�'P!'1J/1l f P2"G'I�Sm",: HChRDON'JF'P.r F,�"r �•3TJ511N=R'iR�:�,= ` . 9/B'S'L'LmFlI::aN {IXFEYJPR SICE) kI I E]RsMNG 401FR M PhR MR — 9i4 HSXIE'SruD-vCl6'P.F YIN. We, - NEV: 9"MJ5CNRY WhLI RiF�L TP NR`:.N =!51NG [ ' - - "f !' r � I P orNk WALLWIADOH 3fJ'P.T.. vYYi,. Y., SIR:FS (Ni�_IS::Y =.._: t iL prBl�ng T¢c :Ja'3'HCLCFRIISH {FkYFRIGrt slCz) DEMO & PROPOSED PLAINS Fk—.A-h Prz P�J. F, OF �( IAT �'•��f%�.��t-�ONFL: ~_ P:-�jCLF NO- 'fa[F:�G *� -- ; �._ 200-96 - Sheet Nn. Nr..: IZ4EG �R6P�re ter. a ; e:: , n�, "Historic Fishing Village" Color Scheme for 815 Davis. St. SW 0055 Light French Gray VJA LLS, P -NOW' MVV Ouuu Snowfall TRIM s15 loa.J�S ST. 0 33 of 157 IL Senior Resource Center-Seb. Sub Name Sub Amount Anticipated Budget Alternate #2 -Phase II Siding Siding Removal $ 960.00 $ 960.00 Rough Carpentry $ 2,410.00 $ 2,410.00 Lumber BBA $ 3,500.00 S 3,500.00 Stucco Buchannon $ 11,055.00 $ 11,055.00 Paint Schlitt Paint $ 12,000.00 $ 12,000.00 Door &Frame $ 1,000.00 $ 1,000.00 General Conditions $ 3,000.00 $ 3,000.00 Permits $ - $ - General Labor $ 400,00 $ 400.00 Builders Risk $ - $ - PerformancefPayment Bond $ 583.00 $ 583.00 Insurance INC INC Punchlist/As-builts $ - $ - Survey/ Testing $ - $ - SupervisionlTrucklEquiplProject Manager $ 1,360.00 $ 1,360.00 SUB -TOTAL CONTRACTORS FEE GRAND TOTAL $ 36,268.00 10% $ 3,626.80 $ 39,894,$0 34 of 157 tY' lot i"�J- �� e r h� r p';,• -fie• •EiiP,� ?� v Proposed Landscape Plan I ql� 1 \� 5rAL L3Jrrae-�vs.xi r / i !' O ��F 1�1Z •D'�Q �ESOt)i2LE �SSOL .,_ ��k. , Cz.-r-•c? __ �ttidr l�L.+J S _. �� 3�x��1 � c.. 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Inntia:.fir e! yrll*ler •Y,titraCi,..11ra11 fully r..-r.,llmf.. 411 rllh _rh r,l lxy qd it- nnr1.. 1-1—c rrwtrart•,r r#.11 9— 1— e1L .alan'leU .rM AML — !idle I-lif ble f— all at'hL� r•f .a.il Lal,rc ent erlaE, at Ut—dntl •R 1r•1,r Ur r, UI fah aal olaaift n1r.y W w —1,b l .,Lk yl..rer .rl.t,, 1rl.h U, 1...1-- 7 kR'i[w ,Yep i7 rrt4xrry .TrI /.Mr i4 !IY!10rP1. .4a1 N. ta• 9l. ty,..rl ine I7•ral�. wr•1 ur ra n.{lir! Lal Irv+ri r>•rl rlln ..lr.In: i-" min r4 yP lr rlW [rare elQ.n L.. Prirs l:r ..rYt Urg, .tl A[+M, mldl t.. M 13. —tA 'yy f.r ✓+1. V i rIifbi rf-.,r . rru. rrr. - A. fully f r ­l. kat-- 1. - !a. t.,!.rer ii... t1011r4t --1 nrrr al+.ltr. trr•.s n UY•. Fiie'-1 t-R—"LauTlea nral A—iii N. -h -F 1., trg , NI —.l q.4rs, nfa rll .n "l- erten. 11I l..tree. -i,re yl. v4t f h' .r u. r Whi 'i 9lantIm. UL Wnl. ani lY. Wt — 1l, I. cinlsw of 21" .,v Ae- ar l— -,r r.i, irry;. -,gaJr(4)of E h4Lln E' N N ArAI 14!- b Nut+ b rilgrl t �e erg wa iA L14lri1z.x1 I r d rrl.- - mu •1- ... i AZAtAA1L3�ii1;71 ov t{ !4'-!br 11r,N� I .� ' i! `.+.✓ LPrLJSTEr+n'! . I ur.,•n7cvn -7 ,riraSN.tict�ouih ,.,.� P � Ti NIyi1 � r f}! rLtite ^At # O YWN q LWX7�+r] -- ---- tZ YWN 11s-f�/`�� SILVl� OdC t AXALrahs T Lfyu574vry �eL: • AI - 3 •I..,t4 aria MYKILL 3 6'% LANDSCAPE PLAN @ _ F i 1, Aq* iysum ti Fr H:1H _ 14r {flyl! r� AllE+jrl7yl i u�lJSTryr1 1gY ' n1yN z -amu et :.ir L6-rcw yrM {y4y 4 F 4 1 t - PT. 0+ tW5 WkLT i' lom CA1.UAT[cm: RLiJnt3v: 6+t Pigren= Wh. - ixs.u• . 5u - 9.0 lkath fri,yarlr U- 4-tltl.'Itl . 6 T,N U- --t Prnr.ri7 Ile. - 42D al . SI fl.A Sutp Atya itr hear _ WA - $4t M - 3,7 TI1174L P01lkwas mm . 2m. se .kglrl-1- - J5,11 -r 1 4UI V-14 nrl'll 1%1%R RMJiIwU. 11. t2 — 44 rnelr>�' Tlrlr 7NF3g IR 6'fl7}!'.N 3111' l• SEBASTIAN EAGLES CLUB XM&4 ARCHITECT AND ASSOC, P.A. ctzww-f [ik'� gCky - � ,yr sl�efi -- �� ,� ,� 51-14- r Phone: Rock City Gardens Landscape WWW ROCKCITYGARDENS.CONI 772-5-89-5835 9080 US H1vy 1 PO Box 700808 Quote Fax: 772-589-5019 Wabasso, FL 32970 PLID: PL1708.0029632 Today's Date: 8125117 For: Senior Resource Association 15S0760290 Photae: Cotttmcutity: (772) 569-0760 Ibatista@sramail,ord Quantity Product Size Product ID Product Name Product Price Extension Product Inforn:atioti 5 40LB 444666026767 HS PJ Bag 1.5" RiverRock Brown $4.95 $24.75 Used to create standing area around base of flag pole. 9 #3 445566100861 Grass Fakahatchee $12.00 $108.00 Used for large texture in front of building and along wall on east property line. 25 #3 445566100496 Firebush Dwf. Hamelia patens $14.00 $350.00 Used for bright color in main entrance gardens, anchoring cabbage palms and small oak trees. 35 #3 412345007390 Thryallis 93 $15.00 $525.00 Used for bright color at main entrance, anchoring cabbage palms in two gardens. 3 #3 41234500564a Allamanda Bush #3 $16,00 $48.00 Used for bright color in flag pole garden. 35 93 412345004849 Ilex Schillings $16.00 $560.00 Used for low hedge material in flag pole garden area. 20 #3 412345004245 Buttonwood Silver $14.00 $280.00 90 4455661091123 Mulch Brown $3.75 $337.50 Used as ground cover for new garden areas. 2 501b 444555034026 Fertilizer SiteOne Ironite $50.00 $100.00 Used to amend soil for new plant material. Page I of 2 39 of 157 Quantity Product Size Product ID Product Narrte Product Inforrrtatiort 20 1.5 CF 412345023710 Earth Food Compost Used to amend soil for new plant material. 1 44BB44074151 Labor Contract Budgeted for irrigation adjustment, where possible, upon completion of plant installation. t 412345019546 Labor Landscape Product Price Extension $6.25 $125.00 $300.00 $300.00 $1,175.00 $1,175.00 Sub Total: $3,933.25 Total Taxes: $0.00 Special Instructions: Grand Total of this Estimate; I $3,933.25 Adding new native landscape to front entry of property and and along north facing wall of building. Will only need to remove sod. Irrigation is minimal. Should take two to three days to complete. Page 2 of 2 40 of 157 4 9 i u 2 I 7F OF June 28, 2016 Karen B Deigl, Administrator Senior Resource Association, Inc. 694 14th Street Vero Beach, FL 32960 RE: 815 Davis Street, Sebastian Dear Administrator: RICK SCOTT GOVERNOR ELIZABETH DUDEK SECRETARY File Number: 12962000 License Number: 8983 Provider Type: Adult Day Care Center The enclosed Adult Day Care Center license with license number 8983 and certificate number 2744 is issued for the above provider effective .Pune 23, 2016 through July 22, 2018. The license is being issued for: approval ofyour renewal application including Specialized Al-heimer's services. Review your certificate thoroughly to ensure that all information is correct and consistent with your records. If errors are noted, please contact the Assisted Living Unit. Please take a short customer satisfaction survey on our website at ahca.myflorida.com/survey/ to let us know how we can serve you better. Additional licensure information can be found at http-//ahca.myflorida.com/assistedlivin,o.. If we may be of further assistance, please contact me by phone at (850) 412-4468 or by email at Tiffani.Burgess@ahea.myflorida. com_ Sincerely, VaW ff" Assisted Living Unit Division of Health Quality Assurance 2727 Mahan Drive • MS#30 Facebook.com/AHCAFIorida Tallahassee, FL 3230$ y ) YoutUbe.comlAHCAFlorida AHCA.MyFlarida.com Twitter_com/AFICA_FL SIIdeShare.net1AHCAFIorida 43 of 157 I '511 � V !•, . ii { + } View current license information at: Floridahealdiiinder.gov LICENSE #: 8983 i' CERTIFICATE #: 2744 +; { _ State of Florida AGENCY FOR HEALTH CARE ADMINISTRATION i DIVISION OF HEALTH QUALITY ASSURANCE Adult Day Care Center Specialized Alzheimer's Services i Standard I This is to confirm that SENIOR RESOURCE ASSOCIATION.,WC. has complied with Chapter 429, Part III, laws of the State of Florida and with 58A-6, rules of the State of Florida and is authorized to operate the following: ; SENIOR RESOURCE ASSOCIATION, INC. i 815 DAVIS STREET SEBASTIAN, FL 32958 TOTAL CAPACITY: 40 J. EFFECTIVE DATE: 06/2312016 EXPIRATION DATE. 07/22/2018 4'� Deputy Secretary, vision of Health uali suratice Ui � �r111 j1i �;" ,—il•fl}�1� ..:-��.,/111.,`,.,.. .. ':v//Ijlti 4"�.:_, %1.l,+'-�-—!,:II �,�?... ../!its.—..!/�11, 1+•11i� /Ili 5., /-lJli!�i ,,.�.J/{I�t1 �. ,,--- I,�,11}t ...,l�lllj .. „Ilii . 2016 Roll Details — Real Estate Account At 815 DAVIS ST. SEBASTIAN 32958 Heal Estate A=un183P.1B.2t41D001-9999-00032!0 (Ey Parcel delaUs Latest hill Full hill history 2016 I 2015 2014 2013 2002 PAID PAID PAID PAID PAID _y Get Bills by Email PAID 201& 11-22 51.144.39 RecelptiY181-00615384 Owner. SENIOR RESOURCE ASSOCIATION INC 69414TH ST VERO BEACH. F1.32960 Situs: 315 DAVIS ST SEBASTIAN 32958 Aceeunl number. 30-38-21-000 01-9999-00032.10 Alternate Key. 1000346 Millage code: 2A Millage rete: 18.7025 Assatsed value: 488,490 School assessed value: 488.490 Exemptions HOMES FOR AGEO.OTHER: 488,490 Propeny Appraiser larNim cnolgwnnM1OC f6 da ecCwals. 2016 Annual biR — Vlew Ad valorem: $0.09 Non -ad valorem: $1,19207 Total Oiscountablel 1192.07 No 91scount NAVA: 0.00 Tota] tax: Legal description TOWN OF WAUREGAN P88 1-178 FROH THE INTERSECTION OF S BNOV OF SEC 31-3a-39 8 TKE FLENING GRANT, RUN N 44 DEG 33 MIN 09 SEC E 111.46 FT TOCENTERLINE OF US HWY 21; TH N 36 DEG AS KIN 4A SEC W ALONG SAID CENTRLINE 1951 .83 FT TO INTERSECTION OF THE EXTENSION OF SLY FIN OF 9TH ST; rH S 65 Did 10 MIN46 SEC W ALONG SLY A/W OF Siff ST 151.12 FT TO POO: FR SAID POO RUN 5 36 DEG 49 MIN 44 SEC E PARALLEL TO US HiY 41, A DOST OF 400.6 FT; TH S 65 DEG 2e KIN dB SEC W 185.55 FT TO INTERSECTION WITH ELY R/W OF FECRR R/W; TH NLY ALONG ELY R/W OFFECRR R/W 429.20 FT TO A PT ON ARC OF A CURVE 6 S R/W OF 9TH ST: SAID CURVE HAV ING A RADIUS OF 8.644.37 FT 8 BEING CONCAVE TO 5W: TH RUN N 65 LGcetion Goo number. 38878 Range: 3B Township; 30 SecBon: 21 y►sA��ur� Dt5C-VER �-�h��� C 1997-2017, GrantBteeet Group. A8 rights reserved. Help - Contact us - Terms of service - Tax Collector home 45 of 157 W, 1-: n RrMC0F1D W"FLED f30CUt1E+VTAu iTAW-IS x. 4 .JEr-MEY K. t1ARTOM O CLERK CIRCUIT COURT OEEU 1 r S -a INDIAN SIVER CO.. FI -A NOTE S FOM -1 F TATI E's M jwnfy {C RA;1fOr1, ca," *DiAH RIVER COUNTY THIS IhCi,y[1tttF, ®xnout*d this day of Jump, 1994 by and bstaaan Hail Joaaph Strnad, 00 PsCsona l Reproaantative of tha Entata of Jana 19_ Strnad a/k/a Ja " iNaria Strnad, C ---830d, am to an undividad 1/2 intarmst, under ordar dntad July 22, 1002 in Indican River Probata Mt--ber P-92-321, ora herainaftar call,id this 'Grantor," and CD Indian Aivar County Council on Aeinrl, Inc-, A Florida nun -profit Corporation � ►'hose eddreaa ia: 693 14th Stract, Vero 3adCh, Florida 32961 hersinaftQr call" the "Grant"a;' 'd WIT%ESS1=111: J-AnQ Rt. Strnsd a/k/a Janos Marie Strnad a raoidont of Indian Rivar County, Florida, dl�d teatato an the 19th say of Jona, 1092 oeminU real property in tha Surto of Florida; area MSFZSAS. Letters of AC.ainistration vara iaaued in tha States of Florida to tail yes Josoph Strnad ore the 22nd day of July. 1D02. =.J, T)ZREi tha Gr2nLar, for and in Consideration of tho sl.: -1 of Tsn Gollalra ry ' ($10.C10) and oth4ar valuabla considarationo, grant, bargain, sell, alien, release, convoy and confirm unto the Grantaa all the following dascriLad property in Indian i River Ccunty, Florida, Lo - wit. -2 2 lr� o Sao Attached Exhibit "A- o r � 0 T ER VM all tha tano,-.nts, haredit&%anta and appurtananeas thereto "lunging or in anywi" appertaining - 114 VIRESS 'VIEWS V�EW S the said grantor h&* signed and saulad theaa presents tha day and year first above written. 4fIT;S�55�: /J lK-7 - J. Jarcas i3aa o o 0 0 m m M ' Stats of Florida oCounty of .Indian River o I HERESY CERTIFY that on this day, before ' w4,an officer duly authorized in the State ri aforesaid and in the County aforesaid to A take ■cknowledgmenta, Hail Joseph Strnad Personal appeared '^ t epraserR�tat i ve ! of the Estate of Jane M. Strnad a/k!a Jane n Kari@ Strnad p*rsonally known to ne to t,0 fohraeQoi gninstr�abnt and he acknowledged d in and who executed the Nn borer* ace that he executed the sane. I seal in the I thin ail l, No: :MC. title �i:M Heil eph Strnad, Peraonal� Representative of the Estate of Jane M. Strnad a/k/a Jana Maria Strnad !1623 u.s. S19hvay GYao, Suita A-3 SObaa tion, FL 32958 0 cn rn 46 of 157 arvor 2W HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & COMMUNITY REDEVELOPMENT AGENCY (CRA) MINUTES WEDNESDAY, AUGUST 23, 2017 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor McPartlan called the Regular City Council meeting to order at 6:00 p.m. 2. Rev. Dave Newhart of St. Elizabeth's Episcopal Church gave the invocation and tribute to City Attorney Robert Ginsburg 3. The Pledge of Allegiance was recited. 4. Roll Call: Mayor Bob McPartlan Vice Mayor Andrea Coy Council Member Ed Dodd Council Member Jim Hill Council Member Linda Kinchen Citv Staff Present: City Manager Joe Griffin Acting City Attorney Cynthia Hall City Clerk Jeanette Williams Administrative Services Director Ken Killgore Asst. Admin. Services Director Cindy Watson Procurement Manager Randy Moyer Airport Director Scott Baker Building Official Wayne Eseltine Community Development Director Dorri Bosworth Police Commander John Blackledge Vice Mayor Coy remarked how much City Attorney Bob Ginsburg will be missed; Mayor McPartlan added that he will never be forgotten and left a great legacy. 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS Mayor McPartlan announced that a Patriot Day Celebration would be held in Riverview Park on September 11, 2017 at 8:30 a.m. He also announced the Brevard State Attorney's Office has completed their investigation on the Sebastian Police K9 that recently passed away and his handler. The State Attorney's Office has determined animal cruelty charges will be enforced. The Sebastian Police Department will now conduct an internal affairs investigation; during this time, the Officer has been placed on administrative leave without pay. The Mayor does not have any comment on this matter; he will let the legal system run its course. 47 of 157 Regular City Council & CRA Meeting August 23, 2017 Page Two 7. Recess Citv Council Meetina and Convene as Communitv Redevelopment Aaencv. A. Chairman McPartlan called the CRA meeting to order at 6:07 p.m. B. MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve the July 26, 2017 CRA Meeting minutes. ROLL CALL: Vice Chairperson Coy — Aye Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen — Aye Chairman McPartlan - Aye Motion carried 5-0. C. Facade, Sian & Landscape Proaram (Transmittal, Application, Summarv) i. Review Program and Direct Staff Accordingly The City Manager said staff was requested to bring the program back for discussion and they were available to answer any questions. Mr. Dodd said he was inclined to do away with program although it has fixed many blighted signs but he acknowledges that other members support the program. He suggested the following changes: Modify the reference to residential or commercial properties to commercial only Remove the "old fishing village" theme reference because there is no design guide or definition for it There is an eligibility requirement that the grant money cannot be used for a code violation. He said there is ambiguity that someone could use the money to alleviate a code fine; he would like the application to say grant money cannot be used to pay code enforcement fines. Change the application language referencing the Committee to Community Development Department and that the City Manager will forward applications to Council for approval Add language that applicants cannot do the same improvement more than once; if the applicant hasn't used the total grant amount, then the remainder must be used for another improvement. He noted the program shouldn't pay for rebranding that is required by a franchise. He noted the program has done a great job of fixing blighted signs but it isn't really doing that now. He said it might be a couple of grant cycles, but they should be careful giving out money for things that businesses already need to do. 48 of 1511 Regular City Council & CRA Meeting August 23, 2017 Page Three 6:17 pm Mr. Hill said prior to having the program, there were many properties with different types of signs and fagade; he agreed that there isn't a definition of "old fishing village," the idea of bringing property to a certain parameter with the money will lend itself well to the community. The City Manager explained the program's funds roll over each year, there is currently $71- 76,000 in the line item, and $30-40,000 is deposited each year. Mr. Hill suggested capping the program at $80,000 so that as grants are awarded, there might be less needed the following year which would free up some money to address other projects. He said it's a good program and it would benefit the community to look at it periodically. He said they should be careful that if a company purchased a business and wanted to change the sign, the new owner should be able to do so. The Community Development Manager said that she has seen permits for new signs at $8- 9,000 and approximately $1,200 for the refacing panels depending on the size. Vice Chairperson Coy agreed the "old fishing village" theme is difficult to define noting it came from the charrette. She asked if staff should guide applicants. Mr. Hill said as long as the code is met, the charrette ideas would be incorporated. Since there are only two or three non -conforming signs are left, Vice Chairperson Coy suggested they could focus on the landscape and fagade awards. In response to the Board's comments, the Community Development Manager said when helping businesses apply for the grant, she does use the "old fishing village" reference to help them understand what the City is looking for; and there haven't been any residential grants awarded. Mr. Dodd said the application language citing the guidelines to achieve the "old fishing village" theme sounds like a "shall do" instead of a "will do;" and he did not want to pay for changing a sign when it is a normal price of doing business. He did not think it was good idea for government to make a business successful. Mr. Hill said it is more expensive to do business in CRA because of the sign and landscape requirements; especially at start up. The Community Development Manager asked if the application should be changed to add sign refacing as an eligible improvement. Mr. Hill said the program shouldn't be changed, staff should continue to bring those requests forward to the CRA so that the Board may decide. Mr. Hill suggested looking at the history of the program to determine if a potential cap should be placed on the fund. MOTION by Chairman McPartlan and SECOND by Vice Chairperson Coy to approve Mr. Dodd's recommended changes. ROLL CALL: Mr. Dodd — Aye Mr. Hill —Aye Ms. Kinchen — Aye Chairman McPartlan - Aye Vice Chairperson Coy — Aye Motion carried 5-0. MOTION by Mr. Hill and SECOND by Mr. Dodd to direct staff to develop a cap on the fund based on previous years usage going forward. 49 of 15� Regular City Council & CRA Meeting August 23, 2017 Page Four ROLL CALL: Mr. Hill —Aye Ms. Kinchen — Aye Chairman McPartlan - Aye Vice Chairperson Coy — Aye Mr. Dodd — Aye Motion carried 5-0. D. Chairman McPartlan adjourned the CRA meeting at 6:31 p.m. 8. Mayor McPartlan reconvened the City Council meeting at 6:31 p.m. 9. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. A. Approval of Minutes — August 9, 2017 Regular City Council Meeting 17.132 B. Approve Two Year Extension for Banking Services with Seacoast National Bank and Authorize City Manager to Execute Appropriate Documents (Transmittal) 17.004 C. Approve Sebastian River Area Chamber of Commerce Request for Candidate Forum for City of Sebastian Candidates — October 26, 2017 (Transmittal) 17.123 D. Approve First United Pentecostal Church of Sebastian Gospel Music Event at Riverview Park on Friday, November 10, 2017 from 6 p.m. to 9 p.m. (Transmittal, Request, Applications, Agreement) 17.133 E. Approve Sammi's Cheetah 5K Run/Walk at the Sebastian Municipal Golf Course on September 30, 2017 from 6:00 am to 11 am (Transmittal, Application, Receipt, Route) 17.134 F. Approve Alcoholic Beverages at Yacht Club for Johnston Event on September 23, 2017 from 11:00 am to 4:00 p.m. - DOB Verified (Transmittal Application, Receipt) 17.135 G. Consider Use of Yacht Club for Medicare Information Meetings by United Healthcare from 9:30 a.m. to 11:30 a.m. on October 4, October 18, November 1 and November 15, 2017 (Transmittal, E -Mail, Application, Receipts) MOTION by Mr. Dodd and SECOND by Ms. Kinchen to approve consent agenda items A -G. ROLL CALL: Motion carried 5-0. Ms. Kinchen — Aye Vice Mayor Coy — Aye Mr. Hill —Aye Mayor McPartlan — Aye Mr. Dodd — Aye 50 of 15g Regular City Council & CRA Meeting August 23, 2017 Page Five 10. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. Ms. Kinchen said it was reported at the Indian River County Beach and Shore Preservation Committee meeting that there are 7,959 active turtle nests for the year of 2017, which is the highest in over five years. She also announced there will be an International Coastal Clean - Up on September 16 from 9-11 a.m. at the Wabasso Causeway Park. 11. PUBLIC HEARINGS 17.128 A. Second Readina and Public Hearina - Ordinance No. 0-17-03 Police Pension (Transmittal, 0-17-03, Statement, Analvsis, Schedule) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AMENDING CHAPTER 58, LAW ENFORCEMENT, ARTICLE III, POLICE OFFICERS' RETIREMENT SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF SEBASTIAN; AMENDING SECTION 58-46, DEFINITIONS; AMENDING SECTION 58-48, BOARD OF TRUSTEES; AMENDING SECTION 58-50, CONTRIBUTIONS; AMENDING SECTION 58-51, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 58-55, OPTIONAL FORMS OF BENEFITS; ADDING SECTION 58-58.70.1, MILITARY SERVICE PRIOR TO EMPLOYMENT; ADDING SECTION 58-70.2, PRIOR POLICE SERVICE; ADDING SECTION 58-70.3, DEFERRED RETIREMENT OPTION PLAN; ADDING SECTION 58-70.4, REEMPLOYMENT AFTER RETIREMENT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE. (PJ Ad 8/9/17) Mayor McPartlan opened the public hearing at 6:32 p.m. and the City Manager read the title to Ordinance 0-17-03. The City Manager recommended approval. MOTION by Mr. Hill and SECOND by Vice Mayor Coy to approve Ordinance No. 0-17-03. There was no public input and Mayor McPartlan closed the public hearing at 6:35 p.m. There was no further Council discussion on the ordinance. ROLL CALL: Motion carried 5-0. Mayor McPartlan - Aye Mr. Dodd — Aye Ms. Kinchen — Aye 12. UNFINISHED BUSINESS Vice Mayor Coy — Aye Mr. Hill —Aye 17.119 A. Authorize Citv Manaaer to Sell Fortv-Eiaht (48) 2014 Yamaha Golf Carts to UGATE Store and Execute Appropriate Documents (Transmittal, E -Mail, Transmittal, Release) The City Manager stated Council authorized the purchase of 80 new cars last June, this would reduce balloon payment due on the existing carts and increase the City's proceeds for the entire transaction. 51 of 10 Regular City Council & CRA Meeting August 23, 2017 Page Six MOTION by Mayor McPartlan and SECOND by Mr. Dodd to approve the sale of 48 golf carts to the UGATE Store. Mayor McPartlan complimented the Procurement Manager. ROLL CALL: Vice Mayor Coy — Aye Mr. Dodd — Aye Mr. Hill — Aye Ms. Kinchen — Aye Mayor McPartlan - Aye Motion carried 5-0. 17.022 B. Resolution No. R-17-24 — Accepting the 3rd Quarter Financial Report and Adopting Necessary Amendments to the FY16/17 Annual Budget (Transmittal, R-17-24, Rte) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA AMENDING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. The Administrative Services Director said the resolution reports the budget changes for the quarter, which were reviewed and approved by the Citizens Budget Review Board. He said he hoped to provide a report at their September budget hearing to go over which projects should be cancelled and re -appropriated. MOTION by Mayor McPartlan and SECOND by Ms. Kinchen to approve Resolution No. R-17-24. Mayor McPartlan stated how much he appreciated the Police Department's Community Service Volunteer hours which are equivalent to five police officers. ROLL CALL: Motion carried 5-0. Mr. Dodd — Aye Ms. Kinchen — Aye Vice Mayor Coy — Aye Mr. Hill — Aye Mayor McPartlan - Aye 17.031 C. Award Golf Course Restaurant Concession Lease Agreement to Weslev Campbell and Authorize Citv Manager to Execute Appropriate Documents (Transmittal, Lease, Score Sheet, Proposal) The City Manager said last spring there were two respondents to a request for proposal to operate the Golf Course Restaurant; a selection committee interviewed the candidates and Wesley Campbell was the high score. A lease was negotiated and staff recommends approval. MOTION by Mr. Hill and a SECOND by Mayor McPartlan to approve the Sebastian Municipal Golf Course Restaurant Concession Lease with Mr. Wesley Campbell. Lorraine Durkes, 933 Oswego Avenue, said as a business owner, she has submitted her share of proposals and Mr. Campbell's proposal looks like a first draft and the numbers didn't make sense to her. She didn't agree with selection committee's recommendation. 52 of 159 Regular City Council & CRA Meeting August 23, 2017 Page Seven Mayor McPartlan said he was impressed with the proposal and wished the candidate luck. ROLL CALL: Motion carried 5-0. Mr. Hill —Aye Mayor McPartlan — Aye Mr. Dodd — Aye Ms. Kinchen — Aye Vice Mayor Coy — Aye 13. PUBLIC INPUT New information or requests to city council not otherwise on the prepared agenda Ben Hocker asked if the Council would follow the County's decision to study marijuana dispensaries for one year before one comes into the City noting companies are using the buds in their picture advertisements. He is concerned because he knows of individuals who have experienced unfortunate marijuana use. Mayor McPartlan reconfirmed that there won't be any buds for sale in the state of Florida. Dixon Watt said he was there to request a partial lien release for the property located 12525 85th Street, Fellsmere, Florida due to a stop work order and code violation notice issued for a mobile home on #2 Calamondin Street. He said the proceeds from the sale of the 85th street property would be used to clear up the Calamondin lien. The City Manager said there were anonymous documents provided to request the lien release and if directed by City Council he would put them on the next agenda. Attorney Hall explained the Code Enforcement Magistrate rendered an order in May imposing a fine on the Calamondin property and Florida Statute allows all properties with the violation to have a lien, as well as any other property owned by the violator. The property owner has asked for an appeal in the Circuit Court and this matter is considered open in the court system. The City Manager said he could bring it back to them for consideration but he would not recommend vacating the lien. There was no Council directive regarding Mr. Watt's request. 14. NEW BUSINESS 17.136 A. Consider Options and Direct Staff to Fill the Citv Attornev Position (Transmittal, List, Staff Advertisement, Recruitment Advertisement) 6:55 The City Manager said with the passing of City Attorney Bob Ginsburg, he requested direction from Council on how to fill the vacancy. Mr. Hill said they should discuss whether there should be a full-time or part-time/as-needed attorney and then how they should go about acquiring that individual. He said he would like to see the temporary arrangement with Attorney Hall continue until they have made a decision; he is inclined to go with a part-time/as-needed basis and would like a professional firm to do the search. Mr. Dodd said he would like to see an agreement identifying Attorney Hall as the Interim City Attorney to comply with the Charter's requirement. 53 of 15� Regular City Council & CRA Meeting August 23, 2017 Page Eight 7:02 pm He would also like to consider a local search for a part-time attorney using in-house staff with an agreement on how services would be provided if the attorney had to travel. He said after six weeks, if they can't find anyone; then utilize a professional firm. Mr. Hill said there are firms that can provide substitute attorneys should one not be available but that gets expensive. Mayor McPartlan said Attorney Hall has done a good job so far; is involved in the community and he would be happy to negotiate something with her. Addressing Council from the podium, Attorney Hall said she has been filling in for some of the duties but Attorney Ginsburg was still fulfilling some of the duties required by the Charter. She would be interested in continuing as the interim attorney but is not interested in a full-time position or closing her law firm. Vice Mayor Coy asked Attorney Hall if she found a part-time attorney would be sufficient for a City of Sebastian's size. Attorney Hall said she has only been addressing some of the required duties, but attending the meetings and reviewing contracts could be done on a part- time basis; as she continues on an interim basis she would consider applying during the search process if she felt the scope was appropriate for her professional development, the health of her law firm, and her family. Mr. Dodd suggested having the City Manager look at what a part-time position would entail and maybe multiply the time Attorney Ginsburg spent by 1.5 to get a feel if part or full-time is needed, keeping in mind the additional contractual items that need to be addressed. MOTION by Mr. Hill and SECOND by Mr. Dodd to have Attorney Hall work out an agreement to have her stay on as the interim attorney and direct staff to conduct a public search for a part-time attorney. The City Manager advised that an agreement with the title "Interim Attorney" should be drawn up to comply with the Charter. Ben Hocker, Sebastian, said a couple of years ago, Attorney Ginsburg provided a list of recommended attorneys that should be reviewed. ROLL CALL: Motion carried 5-0. Ms. Kinchen — Aye Vice Mayor Coy — Aye Mr. Hill —Aye 15. ACTING CITY ATTORNEY MATTERS Mayor McPartlan — Aye Mr. Dodd — Aye Attorney Hall reminded affected parties that their Form 1 or Form 6 Financial Disclosure Forms are due by September 1St At the last Council meeting, she advised that a motion was needed for the employee health insurance changes but realized it was not needed after completing some research. She apologized for answering in haste. 54 of 10 Regular City Council & CRA Meeting August 23, 2017 Page Nine 16. CITY MANAGER MATTERS The City Manager advised there is a line item in the FY 17/18 budget for a new Community Development Director and after conducting a search, he has offered the position to Lisa Frazier who is well qualified and experienced. She would begin employment on September 18th and be introduced to Council in the near future. 17. CITY CLERK MATTERS 17.004 A. Announce Qualifvina Period for November 7, 2017 Election is Auaust 24 -September 8, 2017 The City Clerk announced the qualifying period for three, two-year term Council Member seats would begin the following day. 18. CITY COUNCIL MATTERS A. Council Member Dodd - None B. Council Member Hill - None C. Council Member Kinchen - None D. Mayor McPartlan - None E. Vice Mavor Cov Vice Mayor Coy asked that the public not confuse medical marijuana with recreational marijuana; it was voted in by the public and as an elected official she has an obligation to accommodate the public's request. She asked if there have been any requests for a facility. The Community Development Manager reported that she has received about 3 or 4 due diligence calls regarding specific locations and she has directed them to the Dept. of Health to begin the licensing process. She also said Sebastian's ordinance does need to be tweaked in the near future. Vice Mayor Coy said the City will follow the law and people's will. Vice Mayor Coy said her position on the recent events in the news, is that there is no room for racism, bigotry, and hatred in the City of Sebastian. She hoped the citizens make that very clear in their everyday conversations; and if they "see something, say something." 19. Being no further business, Mayor McPartlan adjourned the Regular City Council meeting at 7: 24 p.m. Approved at the September 13, 2017 Regular City Council meeting. Mayor Bob McPartlan ATTEST: Jeanette Williams, MMC — City Clerk 55 of 159 cnyOF MSETV HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Road Closure Approval. RECOMMENDATION: Approve road closures and use of the mobile stage (without fee) for Sebastian's Community Night Out. BACKGROUND: Chief Michelle Morris, Sebastian Police Department, is requesting Council approval for road closures, and use of the mobile stage (without fee), for the 2017 Sebastian Community Night Out Event. The date for the event is Tuesday, 03 October 2017 from 5:OOPM to 7:OOPM. The road closures necessary are: 1. Sebastian Blvd., from U.S. 1 to Indian River Drive, from 3:OOPM until the event ends. 2. Harrison Street, east of the Splash Pad parking entry to Indian River Drive, from 3:OOPM until the event ends. 3. Indian River Dr., from Sebastian Blvd. to south City Limits, from 3:OOPM until the event ends. If AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review:" I U Attachments: 1. Park Use Permit Application 2. Vendor List 3. Road Closure Schematic City Manager Authorization Date: 05 September 2017 56 of 157 an L* SE_" HOME OF PELICAN ISLAND CITY OF SEBASTIAN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, FL 32958 Parks Phone: (772) 228-7054 Fax: (772) 388.8248 mhernandez@cityofsebastian.org Bate: NO PERSON SHALL DRIVE OR PARK ANY Please check appropriate box: UNAUTHORIZED VEHICLE ON ANY AREA WITHIN ANY PARK OR RECREATIONAL Pavilion Rental Only AREA EXCEPT DESIGNATED PARK ROADS $100 Security Deposit - $50 Rent plus 71A tax - $53.50 OR PARKING AREAS. ORD. 74-4 Park Event (75 to 340 anticipated attendees)' DRIVING OR PARKING ANY $100 Security Deposit -$100 rent plus 7% tax - $107 1 UNAUTHORIZED VEHICLE IN THE PARK Special Event (301 or more anticipated attendees) AREA WILL RESULT IN FORFEITURE OF City Council Approval THE SECURITY DEPOSIT. $200 security Deposit - $200 rent plus 7% tax - $214 'Alcoholic Beverage Request for any event requires City Council Approval Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable) t C-`1 U\ (N—\6\ t C-1 Physical Address Mailing Address if Different City State Zip Phone E -Mail C �`���ljCS�,a,►, arcs Facility (Park or Pavilion) Requested Anticipated N -umber of Attendees Requested Date(s) Time From - To Rain Date (if applicable) Will there be any sale of goods? Yes No (If yes, please describe type of goods on back) Will there be food or other vendors? Yeses No (If yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwise assembled on back. (May require Health Dept. or IRC Fire Dept. permit) the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization. I am aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a permit for a Park Event or Special Event. I have been provided with the general rules prescribed by the City and agree to the terms thereof. �;t�ureof Applicant 57 of 157 CITY OF SEBASTIAN PARR USE PERMIT APPLICATION List Any Vendor Information and/or Schematics on this page NAME ADDRESS SCHEMATIC: c TYPE } OFFICE USE ONLY: SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL: 2 58 of 157 2017 Sebastian Community Night Out October 3, 2017 Vendor List FWC CBP/DHS (Border Patrol) CBP/DNS (Air/Marine) Girl Scouts FL Health Department 4 Kids Treasure Coast Humane Society Treasure Coast Food Bank Women's Club Home Depot COS Building Department Indian River Schools Space Coast Credit Union Anytime Fitness HALO B & J Locksmith B&GClub 59 of 157 Al ---who. Ln Lf SEBASTL HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Park Event / Special Event & Band Shell Approval. RECOMMENDATION: Consider Veterans Day Remembrance Event in Riverview Park. BACKGROUND: Post Adjutant Gary L. Spiecker, representing the Sebastian American Legion Post 189, is requesting Council approval to hold a Veterans Day Remembrance Event, on Saturday, 11 November 2017, from 11 AM to 8 PM. The purpose of this event is to benefit the homeless veterans in the City of Sebastian and the surrounding areas. Part of the event's festivities would be live performances by local bands on the City's mobile stage, sales of arts and crafts by different vendors, and sales of food and beer. Currently, Mr. Spiecker is requesting a Park Event Permit, which allows up to 300 attendees, and use of a portion of the park. He states however, if the number of vendors is more than expected, he will adjust his Permit Application, to reflect a Special Event Permit, which allows more than 300 attendees, and use of the entire park. He is aware if this occurs, he will incur an additional fee. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: J ATTACHMENTS: 1. Letter from American Legion 2. Park Use Permit Application 3. Band Shell Permit Application 4. Hold Harmless Agreement City Manager Authorization: Date: 05 September 2017 61 of 157 AMERICAN LEGION CHARLES L. FUTCH POST 189 807 LOUISIANAAVE SEBASTIAN, FL 32958 18 AUGUST 2017 From: Post Adjutant To: Margarita Hernandez, Parks Administrator, 1225 Main Street, Sebastian, FL 32958 Subj : Veterans Day Remembrance Event 1. It is requested that the American Legion be granted permission to hold a Veterans Day Remembrance on Veterans Day, 11 November 2017 at the Riverside Park, from 11.:00 a.m. till 8:00 p.m., This social event will be for the benefit of all Veterans in the Sebastian and surrounding areas. 2. Thank you for your time and efforts in this matter. 3. Should you have any further questions, please feel free to contact us. The POC (Point of Contact is Tommy Thompson at:� S� 3f3 ,�iaa For God and Country, sincerely yours, ��7 Gary L. Spiecker Post Adjutant (772) 589 8710 62 of 157 SE �" HOME OF PELICAN ISLAND CITY OF SEBASTIAN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, Ft_ 32958 Parks Phone: (772) 228-7054 Fax: (772) 388-8248 rnhernandez@cityofsebastian.org ` Date: $/�? NO PERSON SHALL DRIVE OR PARK ANY UNAUTHORIZED VEHICLE ON ANY AREA WITHIN ANY PARK OR RECREATIONAL AREA EXCEPT DESIGNATED PARK ROADS OR PARKING AREAS. ORD. 74-4 DRIVING OR PARKING ANY UNAUTHORIZED VEHICLE IN THE PARK AREA WILL RESULT IN FORFEITURE OF THE SECURITY DEPOSIT. Please check appropriate box: Pavilion Rental Only * $100 Security Deposit - $50 Rent plus 7% tax - $53.50 X Park Event (75 to 300 anticipated attendees) $100 Security Deposit - $100 rent plus 7% tax - $107 Special Event (301 or more anticipated attendees) City Council Approval $200 Security Deposit - $200 rent plus 7% tax - $214 *Alcoholic Beverage Request for any event requires City Council Approval ChA9 e les -7770=010U X ZW e2 /F/9� Name of Permittee (permitnly be issued to an adult) Name of Organization (if applicable) ? 1 CSU15 /i4.t! 19 AUC Physical Address Mailing Address if Different �ef>19Siary fir%y�U 5��351 ?�J�� %D/3'1 Tig� ���1i4%L� City State `Zip Phone E -Mail V/ 1-6 / ��2 &o d Facility (Park or Pavilion) Requested Anticipated Number of Attendees 11111112 Requested Date(s) Time From - To Rain Date (if applicable) Will there be any sale of goods? Yes No (If yes, please describe type of goods on back) Will there be food or other vendors? Yes 'X, No (if yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwise assembled on back. (May require Health Dept. or IRC Fire Dept. permit) 1,01,9.e%s /%70,?�Av 0A-1 , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization. I am aware of the provisions of the City of Sebastian Codes in respect to this application and use of City facilities for which I have applied for a permit for a Park Event or Special Event. I have been provided with the general rules prescribed by the City and agree to th terms thereof. -5Sibnature_ f 'pplicant 63 of 157 CITY OF SEBASTIAN PARK USE PERMIT APPLICATION List Any Vendor Information and/or Schematics on this page NAME ADDRESS / U 06c cle lore x v "A'c c1W SCHEMATIC: l ; k r !,) LIS pL4 5, ;-0 i O Pf., F v TYPE OFFICE USE ONLY: SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL: 64 oV 157 CaYOF .��.,i--=••��:'=�� � yam. HOME OF PELICAN ISLAND CITY OF SEBASTIAN MOBILE BAND SHELL PERMIT APPLICATION Activity Name: Event Date: r/,so 1`1 _1e6l7 Event Day. .Event Time: //„4z - SaPri` Expected Attendance: Event Open to Public: Yes t,� No Event Location: Will Admissions Fees or Donations Be Collected: Yes No rte' Contact Person: Primary,•? 7/r1A4P cup r Day Phone:e-mail. �'.,.� r I . r_c�we Eve Phone: Note any special requests: Security Deposit: $ $250.00 For Profit: $500.00 Per Day S Set Up Cluirge $150.00 S For Non -Profit: $250.00 Per Day S SO'O'0 Set Up Charge $100.00 S I ate. oa Additional fee of $50.00 per dour for set up support outside the norma] worlc weeIc of Monday-F'ridity 7:00 a.m.- 3:30 p.w. Number of Hours: Amount of Additional Fee $ Total Amount Due S Mobile Stage Permit/Application Approved By: Joseph Griffin, CityVlnn:1ger 65 of 157 M �X SERV HOME OF PELICAN ISLAND Paris & Recreation Division 1225 Main Street, Sebastian, FL 32958 Phone: 772.228.7054 Fax. 772.388.8248 INDEMNIFICATION AND HOLD HARMLESS AGREEMENT FOR USE OF MOBILE STAGE The (renter/lessee) Name: Address: TO -7 Loy ; c s A,,.4 City: State: F L- Zip Code ?ol r'',? Shall indemnify and hold the City of Sebastian, 1225 Main Street, Sebastian, FL 32958 harmless from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise out of the use and occupancy of the property by the (renter/lessee), its family, associates, contractors, agents, employees, customers and attendees. Agreed to this --.Z � CITY OF SEBASTIAN Signed: Print name: day of 4) RENTER/LESSEE Signed:�f. Print Name: -7-01"t i 2017. 66 of 157 MyLf SEgAS-rt-Ay HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: 5K Cowboy Run RECOMMENDATION: Approve Golf Course use for Sebastian River Middle School I.B. Program 5K Cowboy Run. BACKGROUND: The Sebastian River Middle School I.B. Program is seeking Sebastian Municipal Golf Course (SMGC) use approval for their annual 5K Run fundraiser on Saturday, 11 November 2017 from 7:30AM to 9:30AM. The runners would start adjacent to the SMGC Club House. From there, they would head northeast and run the entire SMGC Back 9. After running the entire Back 9, the 5K would be achieved when the runners pass the 18th green and finish immediately east of the Club House. Run Vero (formerly Runner's Depot) will manage the 5K. IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO Review: `i -� -d !� ATTACHMENTS: 1. Park Use Permit Application 2. Receipt(s) 3. Proposed 5K Run route City Manager Authorization: '0 Date: 05 September 2017 67 of 157 01YOF 3 EBAS HOME OF PELICAN ISLAND CITY OF SEBASTIAN PARK USE PERMIT APPLICATION 1225 Main Street, Sebastian, FL 32958 Parks Phone: (772) 228-7054 Fax: (772) 388-8248 mhemandez@cityofsebastian.org NO PERSON SHALL DRIVE OR PARK ANY Date. '' l 9 UNAUTHORIZED VEHICLE ON ANY AREA Please check appropriate box: WITHIN ANY PARK OR RECREATIONAL I Pavilion Rental Only* AREA EXCEPT DESIGNATED PARK ROADS $100 Security Deposit -$50Rent plus 7% tax -$53.50 OR PARKING AREAS. ORD. 744 A- Park Event (75 to 300 anticipated attendees) DRIVING OR PARKING ANY $100 Security Deposit -$100 rent plus 7% tax -$107 UNAUTHORIZED VEHICLE IN THE PARK special Event (301 or more anticipated attendees) AREA WILL RESULT IN FORFEITURE OF City Council Approval THE SECURITY DEPOSIT. $200 Security Deposit- $200 rent plus 7% tax- $214 *Akoholic Beverage Request for any event requires City Council Approval I ?V'ac� h� 5'C A, R\.tCr V\ ,A le 5'c oo� Name of Permittee (permit may only be issued to an adult) Name of Organization (if applicable) 1� q o 0 C 'a Physical Address Mailing Address if Different �eyo�(,k "�n Sambas �g� �� �3*D9Ss`tt,�„��1,,��rs� ire City State Zip Phone E -Mail Qr q SC\ ck4;7 a n. M%I t1 I c X (Po � � �""-Q i) C C- 30 C) J Facility (Park or Pavilion) Requested Anticipated Number of Attendees o l n 1-7 _770- T' 3o a -v\ . Requested ate(s) Time From - To Rain Date (if applicable) Will there be any sale ofgoods? Yes No (If yes, please describe type of goods on back) Will there be food or other vendors? Yes Y, No (If yes, please list name, address of each on back with description and schematic of structures (tents, etc.) to be erected or otherwise assembled on back. (May require Health Dept, or IRC Fire Dept. permit) 1, 0 ra A � � � 9 r t l� , the undersigned, acknowledge that I am the applicant or authorized agent of the above referenced organization. I am aware of the provisions of the Cit4Pr ian Codes in respect to this application and use of City facilities for which i have applied for a permit foent or Special Event. I have been provided with the general rules prescribed by the City and agree to threof. r-73Signaturet 68 of 157 CITY OF SEBASTIAN PARK USE PERMIT APPLICATION List Any Vendor Information and/or Schematics on this page NAME SCHEMATIC: ADDRESS TYPE 0 � -� C, A1C OFFICE USE ONLY: SPECIAL CONDITIONS IMPOSED BY CITY MANAGER OR CITY COUNCIL: 69 of 157 CITY OF SEBASTIAN 1070 PARKS & RECREATION RECEIPT S'G�� �ii� ; ✓� dd�s�Cl�ot Name R❑ Cash - I7 34 s-'7 Date �L 1YCheck # 36 G 2 �G6 !-� rc 12 - .Q Cowboy t'uLIj S K f I� I Credit "7.3D 4-0 �j; 3Amount Paid 001001 208001 Sales Tax 001001 220000 Security Deposit too. Oo 001501 362100 Taxable Rent 001501 362150 Non -Taxable Rent -A too. Qo 001501 342100 Police Security Services 001501 366150 Brick Pavers 001501 366000 Memorial Benches 001501 369400 Reimbursement Services 4 Total Paid �itials White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 70 of 157 an LI HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: September 13, 2017 AGENDA ITEM TITLE: Natural Resources Board RECOMMENDATION: Interview, unless waived, and nominate two regular members - Terms to expire 7/1/2020 BACKGROUND: In response to the advertisement, I have been notified that Brian O'Neill and Charles Stadelman would like to serve on the Natural Resources Board ATTACHMENTS: City Clerk Authorization Date: q - 6 - 1 7 Applications, Ad, List U 72 of 157 Lllv�� SEBA-S-711LAN HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. j'� r I I L Name: _ Y , cu n LJ �I'e_ ! Address: 9F_1-1lzb AtG City: State: 'EL Zip: Y5 Q Telephone: ( 7 0 ) E -Mail Address: 'S'L713FL14 Employer:F-rL-T1 z; -7-- > I City: / State: Zip: Business Telephone: ZUz, - -/3J3 I am interested in serving on the following boa rds)/committee(s): _ 1" Choice: 1 v1�1L� �W�QU r �2Rd Choice: P.1'Zi�� /7"rte L_ CHARTER REVIEW COMMITTEE (serves only six months, every five years — next meeting in 2016) CITIZENS BUDGET REVIEW ADVISORY BOARD CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) POLICE RETIREMENT BOARD OF TRUSTEES* PARKS AND RECREATION ADVISORY COMMITTEE (permanent) VETERANS' ADVISORY BOARD (temporary) "Filing of financial disclosure is required following appointment **Must be resident one year prior to application. 73 of 157 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) Why do you want to serve on this board? C - Do you presently serve on another City Board or Committee?�� If yes, please list: Have you previously served on any other City Board or Committee? If yes, please list: will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial interests. http://www.ethics.state.fl.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part 111) and Florida Sunshine Law (Florida Statutes, Chapter 286) Statutes may be reviewed at httD://www.flsenate,gov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements or omissions from this application may be cause for my application not to be considered. 7r Signature of Applicant:�..^ v G Dater AZ/7 Date Received by City Clerk's Office zYr i j — 1 ! by.,J WJ"n/l U 74 of 157 BRIAN F. O'NEILL 790 Beard Avenue Sebastian, FL 32958 310-403-1675, sdbfo@yahoo.com Technician. Broadband Photonics. Bay View, ID Independent technician for fiber optic Towed -Array shipboard and land based research tests. Worked in conjunction with team from Naval Research Institute/Johns Hopkins University Applied Physics Laboratory. Owner. True Green Results. LLC, Sebastian, FL Independent distributor for Ecovim food waste dehydration systems. The dehydrators can reduce solid food waste by up to 93% in volume, reduces carbon footprints and helps eliminate methane production associated with food waste decomposition. Hotel Liaison. Social Media Marketing World 2014, San Diego, CA Worked closely with the internal and hotel staff to ensure successful meeting. Direct responsibilities included general session Greeter, lunch set-ups and turnovers, attendee welcome, transportation staging and bag drops. Director of Sales & Marketing • Four Points, San Diego, CA Worked closely with the General Manager and Director of Revenue Management to position the hotel properly through all distribution channels. My direct reports include Director of Catering and Conference Services, Business Travel Sales Manager and SMERF and Corporate Sales Manager. Group Sales Manager. Hilton Garden Inn, Carlsbad, CA Responsible for group room sales from all market segments. Sales goals are being exceeded by growing existing relationships while simultaneously prospecting, qualifying and closing new business. Group Sale,$ Manager, Four Points by Sheraton, San Diego, CA Responsible for group room sales from all market segments. Sales goals are being exceeded by growing existing relationships while simultaneously prospecting, qualifying and closing new business. Vacation Counselor. Grand Pacific Resort, Carlsbad:, CA Responsible for fractional ownership sales at the Hilton Grand Vacation Club; Marbrissa. Consultant. Trident Ventures, LLC, Santa Monica, CA Initiated and Led Trident Ventures "Ranch Resort" project. Responsibilities included site selection, due diligence, funding and preconstruction planning for mixed use development, in La Union, Mexico. National Sales Manager. Fairmont Miramar, Santa Monica, CA Responsible for group room sales from East Coast market. Sales goals achieved through existing relationships, Fairmont National Sales Office, industry contacts, sales calls, and trade shows. 1100 rooms per month production with an average daily rate in excess of $265.00. Set hotel record for highest average rate for group, $295.00, Omnicom. Other customers included; American Express, BMW, Credit Suisse, Deutshe Bank, Goldman Sachs, HBO, Mercedes Benz, IBM, IIR, Pfizer, Novartis, and Sheering -Plough. Senior Sales Manager. Villa Graziadio, Malibu, CA Villa Graziadio, a 44,000 square foot executive conference center located on the campus of Pepperdine University. Developed marketing plans, collateral material production, forecasts, tradeshow participation schedule, direct mail campaigns, and budgets. Customers included Amgen, Activision, Digital Theater Systems, Dole, Hughes Research, National Academy of Recording Arts and Sciences and Sony. 75 of 157 National Sales Managm Loews Santa Monica Beach, Santa Monica, CA Responsible for group room sales from East Coast market. Sales goals achieved through existing relationships, Loews National Sales Office, industry contacts, sales calls, and industry trade shows. Still hold the record for highest group rate on a multi-year contract $295.00 (ESPN). Customers included American Express, Aramark, BMW, Bayer, Chanel, Comcast, Pfizer, Novartis, Novo Nordisk, Omnicon, and Communication Partners Group. National Sales Manager. PGA National Resort & Spa, Palm Beach, FL Sales goals achieved through cooperative sales efforts with third party vendors, personal relationships, sales calls, and industry trade shows. Hilton Hotel Corporation HHC, August 1997 -June 2001 Senior Sales Managgr Hilton La Jolla Torrey Pines, La Jolla, CA Responsible for 1500 room -nights per month. Markets were NY, NJ and PA corporate, and DC association. Sales goals achieved through sales calls, industry trade shows and cooperative efforts with Hilton National Sales Offices San Diego CVB. Customer included; American Society of Breast Surgeons, BMW, ESPN, Institute for International Research, International Cemetery, Cremation and Funeral Association, Johnson & Johnson, United States Golf Association, Mercedes, Moody's, Novo Nordisk, Pfizer, Pharmacia & Upjohn and Wyeth. Initiated, organized a Johnson & Johnson Meeting Planning Department Familiarization trip. Assistant Director of Sales. Hilton Portland and Executive Tower, Portland, OR Room night production of 1400 room nights per month from the NY, NJ and PA corporate, and DC association markets. Customers included; American Express, adidas, Bayer, GSK, and Boehringer - Ingelheim, Nike, and Timberland. Oversaw two Conference Center Sales Managers and managed lead distribution for all sales managers. Brought American Institute of Architecture POA meeting to Portland Hilton by working with AIA Portland Chapter to dove -tail Architecture Week and creating a groundswell of support among AIA Directors with Oregon affiliations and the Past President. National Sales Mane, Hilton San Diego Resort, San Diego, CA Primary markets were NY & NJ corporate, and DC association. Responsible for new business development through in person sales calls to key accounts, industry trade show attendance and cooperative efforts with Hilton National Sales Offices. Ranked as the number one producer for the 1997 HHC Hilton Sales Team of the Year/Resorts. Customers included American Express, American Lawyer Media, BCD travel, BMW, Communications Partners Group, IIR, Scholastic, and Science and Medicine (formerly Impact Communications). $ales ManaggL La Costa Resort and Spa, Carlsbad, CA Responsible for tour and travel accounts and 800 group room sales per month from downtown Los Angeles. Consistently exceeded stated goals. New business was developed through in-person sales presentations, trade -show attendance and public relations. Always exceed sales goals. Dir. Of Marketing Conference Services, Society for Computer Simulation, San Diego, CA SCS a multi -disciplinary organization dedicated to solving real world problems through the use of computer modeling and simulation. I was responsible for all of SCS sales, promotions, advertising, corporate sponsorships and event marketing. Activities included continuous corporate and individual membership development, conference planning, promotions, and exhibit sales. Always exceed advertising, exhibit sales, corporate and individual membership goals. Financial Services Sales. Southern California Smith Barney, Harris, Upham, Managed fixed income and equity portfolios for individual investors. CIayton Brown and Associates, I was an external wholesaler responsible for lining up underwriting commitments from regional and national broker/dealer networks (Min 100K). Sold unit investment trust products to stockbrokers. John Nuveen & Company, Internal Wholesaler sold tax-free unit investment trust products to stockbrokers. Pepperdine University, Malibu, CA Bachelor of Science, Business Administration Hilton Leadership Academy, Miami, FL 1998 Delphi MPE, and Miracle, Hotel Planner, Lanyon Fluent in French and Portuguese, conversational in Spanish 76 of 157 F 8 GDSp Lip o .. agrow ER A p ofd, r adiCte Ver COs Angel d people who �rn 1e to lmpro�,ing the ted and rosghgeles & mons into Ger nonade.nonade. sofatSan D. risk inner ne ganizr1heS n.. l eg°, GA �Chapter y0uth thr of H °ugh the ps ofboanon n proh't Sol gSports. f3) 77 of 157 nrr OF S 23P AL� 17 AM 19 AM08:�3f HOME OF PELICAN ISLAND VOLUNTEER BOARD AND COMMITTEE APPLICATION This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that their physical address and phone number remain confidential. Unless requested, that information will be available and not redacted. Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or resolution. You may reapply for succeeding terms upon term expiration. Name: Ch�SIes -S - �C f C,n {�• Address: �L�D CAf- 5f City: --'e-] 44("4() State: 12 Zip: 3��{ O Telephone: (-� 7c� E -Mail Address: �iP_ll'►1A'1Q�I�V�►9 • •riC� Employer: ?�7ea4 K1 Feil H %S' AC City: _S4PA614n State: f -L Zip: sc?gs-F Business Telephone: I am interested in serving on the following boards)/committee(s): 1" Choice: �)-� SR6•r\ A k----, .1- ,j . r M ., 2 d Choice: CIN i -T 4V vat Lm CHARTER REVIEW COMMITTEE (serves only six months, every five years- next meeting in 2016) CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary) 3� �'i i2e� Q; y c �e� —aA CONSTRUCTION BOARD* (permanent) DISABILITIES ADVISORY COMMITTEE (temporary) NATURAL RESOURCES BOARD (permanent) PLANNING AND ZONING COMMISSION* ** (permanent) {` y POLICE RETIREMENT BOARD OF TRUSTEES* S 0� U �° 1 �e.56�r�GS gonr)T PARKS AND RECREATION ADVISORY COMMITTEE (permanent) \ r� VETERANS' ADVISORY BOARD (temporary) w� C --k-4 Ze^. *Filing of financial disclosure is required following appointment / J **Must be resident one year prior to application. oc- Nay --ALP L 78 of 157 Please summarize special skills, qualifications, or education you have acquired for this appointment: (Your resume, professional certifications or designations may be attached.) NIX Why do you want to serve on this board? Do you presently serve on another City Board or Committee? 'CSD If yes, please list: N�4 Have you previously served on any other City Board or Committee? nD If yes, please list: n\J� I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity purposes (unless requesting exemption). If required for this board, I consent to the annual filing of the Statement of Financial Interests. htto://www.ethics.state.fl.us/ethics/forms.html If appointed, I acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public Officials (Florida Statutes, Chapter 112, Part 111) and Florida Sunshine Law (Florida Statutes, Chapter 286) Statutes may be reviewed at httoa/www.flsenate.Rov/statutes I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered for another board. I hereby certify that all the statements made on this application are true and correct. I understand that any false statements or omissions from this application may be cause for my application not to be considered. /� of Applicant: r� �4Id— SignatureDate: A( j `7 f Date Received by City Clerk's Office l5 - / 5 - 1 7 by: q W �J-irw 79 of 157 CrrY OF M HOME OF PELICAN ISLAND August 1, 2017 Contact: Jeanette Williams 388-8215 PRESS RELEASE NATURAL RESOURCES BOARD The City of Sebastian is seeking applicants to fill the following positions on the Natural Resources Board. Two regular member positions with a term to expire 7/1/2020 One alternate member position with a term to expire 7/1/2020 One alternate member position with a term to expire 7/1/2018 These are volunteer positions and all applicants must be City residents. The Board meets on the first Tuesday of each month at 6:00 p.m. in the Council Chambers, 1225 Main Street, Sebastian. Applications are available in the City Clerk's office, City Hall, 1225 Main Street, Sebastian, between the hours of 8:00 am and 4:30 pm or at www.citvofsebastian.orq and will be accepted until filled. MM 80 of 157 _,a���v.r..+mw��«�ti.+wr'f'dl�lar_ ;�,7M!r - .;-rxnp7..-e'rm ex�le5':: "ki Tun e'r ,4' � d r"eg i m r'`21 ' `f p 60 apon errace �r( Apptd aft 10/28/15 7/1/2017 Sebas , FL 32958 p jewe y i@gmail.com p�(1 ( ) 477-4 8 1 B Progulske/ Vice Chair Apptd 6125114 Term expires 63 ncha Orive �' Apptd alt 2126114 7/1/2017 Sebastipi r; L 32958 Bob. Pr6aulS e5mmail.corn ���.�,9f1168 ternatelab?�i""°"`"""`"'�.. 7/1/2020 Alternate - Vacant Term expires 7/1/2018 Revised 5.31.17 81 of 157 NATURAL RESOURCES BOARD Nicole Mosblech Apptd reg member 5124117 Term expires 873 Gilbert Street 7/1/2020 Sebastian, FL 32958 Nikki.mosble&6( gmail.com (484) 269-7017 Gilbert Gordian Jr. Reapptd 7113116 Term expires 498 Quarry Lane Apptd 11/16/11 7/1/2019 Sebastian, FL 32958 Apptd alt 6/22/2011 chooboo 1727(a.att. net 581-2760 Rose Glaser Reapptd 718115 Term expires 1082 Genesee Avenue Apptd reg member 11/19/14 7/1/2018 Sebastian, FL 32958 Appt 6125114 Rose.hrrs@gmail.com 713-4366 James Clifton Reapptd 7113116 Terra expires 817 Cain Street Apptd reg member 8126115 7/1/2019 Sebastian, FL 32958 Apptd alt 6125114 iameshowardclifton(a-)gmail.com 228-8501 Ann Lucier Apptd 3123116 Term expires 425 Toledo Street 711!2019 Sebastian, FL 32958 lucierann@gmail.com _,a���v.r..+mw��«�ti.+wr'f'dl�lar_ ;�,7M!r - .;-rxnp7..-e'rm ex�le5':: "ki Tun e'r ,4' � d r"eg i m r'`21 ' `f p 60 apon errace �r( Apptd aft 10/28/15 7/1/2017 Sebas , FL 32958 p jewe y i@gmail.com p�(1 ( ) 477-4 8 1 B Progulske/ Vice Chair Apptd 6125114 Term expires 63 ncha Orive �' Apptd alt 2126114 7/1/2017 Sebastipi r; L 32958 Bob. Pr6aulS e5mmail.corn ���.�,9f1168 ternatelab?�i""°"`"""`"'�.. 7/1/2020 Alternate - Vacant Term expires 7/1/2018 Revised 5.31.17 81 of 157 LmOr SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Resolution R-17-25 RECOMMENDATION: Adopt R-17-25 BACKGROUND: The subject area, 8.91 acres of property located between Walmart (south) and St. Sebastian Catholic Church (north), was divided into two lots in 2006 to facilitate construction of the existing PNC bank site. Approval of the division was conditional that future subdividing would require full compliance with the LDC's, subdivision procedures, and the bank site must be included in any subsequent subdivision platting. The owners have now applied to further subdivide the property and plat a three -lot commercial subdivision. All lots will have ingress/egress to a shared access easement from US Highway #1, and to a proposed emergency access easement granted by the St. Sebastian Catholic Church. Because of the depth of the property, existing site configurations, and location of US Highway #1, strict compliance with all of the subdivision platting requirements cannot be met. Section 54-4-19.1(d) allows Council to authorize adjustments from the regulations after deliberation of the criteria listed within that section. (See Exhibit A). The applicant has requested five adjustments, which are explained in detail in a letter that was submitted with the application. (See Exhibit B). Per the Land Development Code and established City procedures, the Planning and Zoning Commission held a public hearing at its 17 August 2017 meeting to consider the preliminary plat. The Commission, by a vote of 7-0, recommended approval of Sebastian Medical Suites Commercial Subdivision, with the condition as outlined in Resolution R-17-25, and the five requested adjustments. IF AGENDA ITEM REOUIRES EXPENDITUREOF FUNDS: N/A / Administrative Services Department/CFO review: ' l G�-..:.. ��-�_3 ,i LA_ i Attachments: L Resolution R-17-25 2. Exhibits A& 3. Preliminary Plat & Survey 4. Staff report 5. Minutes of P&Z meeting 6. Application City Manager Authorization: Date: 06 September 2017 82 of 157 RESOLUTION NO. R-17-25 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING THE PRELIMINARY PLAT FOR A COMMERCIAL SUBDIVISION KNOWN AS SEBASTIAN MEDICAL SUITES; APPROVING SUBDIVISION ADJUSTMENTS FROM ARTICLE XIX OF THE LAND DEVELOPMENT CODE; PROVIDING FOR CONFLICTS HEREWITH; AND PROVIDING FOR EFFECTIVE DATE. WHEREAS, the owners of the subject land have filed an application for approval of a preliminary plat for a commercial subdivision known as Sebastian Medical Suites; and WHEREAS, the preliminary plat complies with applicable State and City codes and regulations; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. PRELIMINARY PLAT APPROVAL. The City Council of the City of Sebastian, Florida does hereby approve the preliminary plat for Sebastian Medical Suites as prepared by Joseph W. Schulke, P.E., of Schulke, Bittle & Stoddard, L.L.C., bearing the certification date of August 31, 2017, as maintained on file in the City Community Development Department, subject to the following condition: a. An easement agreement with the St. Sebastian Catholic Church to secure an additional means of ingress and egress for emergency vehicles is executed and recorded before approval of the Final Plat Section 2. APPROVAL OF SUBDIVISION ADJUSTMENTS. As allowed by Section 54-4-19.I(d) of the City of Sebastian Land Development Code, and after consideration and opining that undue hardship may result from strict compliance of Article XIX, the City Council does hereby approve adjustments from the following subdivision requirements: a. Section 54-4-19.11(b)(2) b. Section 54-4-19.11(d) c. Section 54-4-19.11(i)(2)a.3 Right -of -Way frontage for all lots Environmental considerations Ingress and egress 1 83 of 157 d. Section 54-4-19.11(i)(4)(g): Street characteristics e. Section 54-4-19.11(i)(4)(h): Dead end streets Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 4. EFFECTIVE DATE. This Resolution shall take effect immediately upon its adoption. The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Ed Dodd Councilmember Jim Hill Councilmember Linda Kinchen The Mayor thereupon declared this Resolution duly passed and adopted this day of September, 2017. ATTEST: Jeanette Williams, MMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Cynthia Hall, Interim City Attorney 2 CITY OF SEBASTIAN, FLORIDA By: Bob McPartlan, Mayor 84 of 157 EXHIBIT A 51.4.19.1 SEBASTIAN LAND DEVELOPMENT CODE (c) Lot splits and subdivisions. All future divisions of land within the corporate limits of the City of Sebastian shall be classified as either a "lot split" or "subdivision" as defined herein, and shall be subject to the regulations of this code as they apply. (1) Lot split. Any division of a lot or tract in a platted subdivision into two parcels that abut an accepted street right-of-way and does not require any off-site improvements to any roads, drainage system or utilities and conforms to the improvements, design, and construction standards of this article and chapter III, Performance Criteria, as may be applicable. Any tract of land that is divided as a lot split can only be further divided as a subdivision. (2) Major subdivision. Any subdivision not classified as a lot split. (d) Adjustments. After consideration and recommendation by the planning and zoning commission, the city council may authorize adjustments from this chapter when in its opinion undue hardship may result from strict compliance. In granting any adjustment, the city council shall prescribe only conditions that they deem necessary to or desirable for the public interest. In making its findings, the council shall take into account the nature of the proposed use of land and the existing use of land in the vicinity, the number of persons to reside or work in the proposed subdivision and the probable effect of the proposed subdivision upon traffic, the public health, safety and convenience conditions in the subdivision and in the vicinity thereof. A fee schedule may be established by resolution of the city council. (e) Recording of plats and lot splits. No final plat of any subdivision or lot split shall be recorded in the Office of the Clerk of the Circuit Court of Indian River County until the subdivision or other subject change shall have been duly approved by the city in the manner prescribed herein. Any such plat or lot split or other record of change in land configuration must clearly display a written certification demonstrating city approval prior to being duly recorded in the Office of the Clerk of the Circuit Court of Indian River County. If any unapproved plat is recorded, the city council will request that it be stricken from the records. (f) Unlawful sale or transfer of property. It shall be unlawful for anyone who is the owner or agent of the owner of any land in the City of Sebastian to transfer, sell, agree to sell, convey, or negotiate to sell such land by reference to, exhibition of or other use of a plat of a subdivision of such land without having recorded an approved subdivision plat as required herein. If such unlawful use is made of a plat before it is properly approved and recorded, the owner or agent of the owner of such land shall be guilty of a misdemeanor of the first degree, punishable as provided in section 775.082. (g) Building permits subject to final plat approval and recording. No building permit, except for those related to amenities, shall be issued nor shall any city services be rendered until a final plat for such impacted land has been approved and recorded pursuant to requirements herein stipulated. (h) Creation of subdivision by joint owners of land. Where it may subsequently become evident that a subdivision is being created by the recording of deeds by metes and bounds description of tracts of land, the city may, at its discretion, require all the owners involved to LDC19:2 85 of 157 EXHIBIT B JOSEPH W.SCHULKE.P.E. SCHULKE, BITTLE & STODDARD, L.L.C. JODAH B. BrrTLE, P.E. C WILLIAM P STODDARD, Ph.D.. P.E. L1V1? up STRUCT Ur?�1i E' .� r__r ''r _i L.l',D PLAT%r" tr'_7 @ ENVIRQN.VENT4L PER�bI1TT1,N/G' February 6, 2017 Joe Griffin, City Manager Dorri Bosworth Community Development Planning & Zoning City of Sebastian 4225 Main Street Sebastian, FL 32958 Re: Sebastian Medical Suites — 801 Wellness Way RBC Bank — 13035 US Highway 1 Dear Mr. Griffin and Ms. Bosworth: Enclosed for your review and approval, please find the fallowing: • Preliminary Plat application ($1,500.00 fee) • Site Plan Minor Modification application ($700.00 fee) • Twelve (12) sets of the site plan and preliminary plat (2 signed and sealed) • Check in the amount of $2,200.00 The Site Plan application is submitted for City Staff review and approval of the following: 1. Minor revisions to parking at the SW corner of Lot 2. 2. Site data has been provided for each newly created lot which will permit Staff to confirm setbacks, open space, etc., is met for each lot. The Preliminary Plat application is submitted as the first step necessary to obtain approval to subdivide the property. The approval of the subdivision will require several adjustments from the subdivision regulations of the Land Development Code pursuant to 54-4-19.1.(d). On July 27, 2015, we attended a City Council hearing and discussed the code adjustments necessary to subdivide the property. While there was no formal action taken, council appeared unanimous in their informal support of this proposal. The adjustments we believe are necessary, and the reasons for the adjustments are explained as follows: 1. 54-4-19.11(b)(2)) — Right -of -Way frontage. The code requires that all lots have frontage on a dedicated Right-of-way (50' min.) • An adjustment is required to permit the platting of a lot without frontage on a dedicated Right-of-way, but with frontage on a dedicated easement at a common lot line. 2. 54-4-19.41 (d) - Environmental considerations. The code requires that all performance standards of article Xi, Environmental Protection, shall be satisfied, including but not limited to: preservation of natural resources; preservation of wetlands; species of 1717 INDIAN RIVER BLVD., SUITE 201, VERO BEACH, FLORIDA 32960 g6 of 157 TEL 772 / 770-9622 FAx 772 / 770-9496 EMAIL info@sbsengineers.com certification of Authorization No: 00008668 Page 2 of 3 special concern; soil erosion, sedimentation control; and shoreline protection; protection of groundwater aquifer recharge; preservation of wildlife habitats and protection of upland vegetative communities and endangered or threatened flora and fauna; land use and soil compatibility; and floodplain protection. An adjustment is required to eliminate or postpone the need for an updated environmental assessment. The undeveloped Phase 3 site (Lot 1) was historically identified as Scrub Jay Habitat (a listed species- bird). Since the site (phase 9 and 2 ) exists and are operating commercial sites, and the proposed platting will not include any substantial construction or improvements, and none at all within the phase 3 area (Lot 1) — the need for a new environmental assessment should not be necessary. Any proposed development of the Phase 3 site (now or in the future -regardless of whether it is platted) will require an Environmental Assessment at that time. There is no increased risk of harm or impact upon the endangered species associated with the platting of the property. 3. 54-4-19.11 (i) Transportation systems. The code requires that all subdivisions shall be designed with at least two public means of ingress and egress. An adjustment is required such that only one public means of ingress and egress is required, provided that the subdivision shall be designed to provide at least one additional means of ingress and egress for emergency vehicles. The development team has contacted St. Sebastian Church and is preparing an agreement to secure an easement for emergency ingress and egress to fulfill this requirement. The easement location is depicted on the plans. Approval of the subdivision would be contingent on this arrangement or a similar alternative solution. 4. 54-419.11 (i) (4) (g) Transportation systems. The code requires that all subdivisions shall have certain street right-of-way characteristics. Right-of-way width shall be a min. local road with curb and gutter, and shall be 50 ft. wide. An adjustment is required to allow a 48' / 42' " Access, Drainage and Utility easement" in lieu of a Right-of-way. 5. 54-4-19.11 (i) (4) (h) Transportation systems. The code requires that all subdivisions shall have certain street right-of-way characteristics. Dead-end streets shall be prohibited except when designed as a cul-de-sac. Such streets shall not exceed the length of 600 feet in length. When constructed with a curb and gutter, cul-de-sacs shall have 50 feet of right-of-way approach to a 90 -foot diameter turnaround circle. Width of surface course of pavement shall be 20 feet on the approach and 60 feet diameter for the turnaround. An adjustment is required to permit a "T" turn around that is 670 ft. in length in lieu of a round (60' paved diameter) 600 ft. max. length cul-de-sac. The proposed dead end street will also provide a secondary /emergency access easement only 430 ft, from the entrance to the dead end street, which is routed through an existing parking area and loops back around to the terminus of the dead end street, providing ample room for vehicle circulation and accessing the subdivided 87 of 157 Page 3 of 3 lots. The proposed design also provides for a minimum of 32 ft. of pavement width at the approach, and at the "T turn around. Upon your review, should you have any questions or require additional information, please do not hesitate to contact me. Sincerely Joseph Schulke, P.E. cc: William Stewart 88 of 157 Sebastian Medical Suites Commercial Subdivision k. ,71 r. Y �St. Sebastian Catholic church Ir ell Ari �.�• •' .• �� 5 r 1:,"`.fir,` '`� .. '! '.► '�"�,�'4 i R � �• ice{ Wa I rn a rt -' �& Ou st 9. 2017 �oints Lines R Override 1 Override 1 1:2,400 0 0.0175 0.035 0.07 mi 0 0.0225 0.045 0.09 km Wan laver CaruyGIS IRCGIS IRGPA Indan Rver Comty Ptamirg Cepatnwt I PCGiS r SEBASTIAN MEDICAL SUITES COMMERCIAL SUBDIVISION PRELIMINARY PLAT A PROPOSED PLAT OF A PORTION OF SECTION 30, FLEMING GRANT - INDIAN RIVER COUNTY, FLORIDA N4578 a8'E 62�.a87a1 N45Z8'4HE Ilu]61 (Oaj N457956 -t DIE i3'Ar' Naa79�3VY 559.02'(OJ Legal Descriplilon: - - A PARCEL OF LAND LYING IN THAT PART OF LOTS 22AND 23. AND THAT PARTOF BLOCKS 55, 56, 51 AND 55, AND PARTS OF ABANDONED RIGHTS OF WAY OF f/ SHF f1A70. FCR CrB' nP 5FNA5TIAN SPRUCE STREET, BREVARD AVENUE, CHESNUTT STREET AND tNAVREGAN iEBASTIdN MT.61CAL SUFIS AVENUE. AS SHOWN ON PLAT OF WA(1REGAN SUBUIVISIGN, AS IN PLAT BOOK 1, NK431'121V 9r�I1'f - I ovrvlERs/APPLrc4Nrs PAGE 75. Pll ELIC RECORDS OF BREVARD COUNTY. FLORIDA. RE -FILED IN THE J !! LST .zJ , IL°Ts 1 m 2y OFFICE OF THE CIRCUIT COURT OF ST, LUCIE COUNTY, FLORIDA, AS SHOWN IN } ° I ,� I I rl -HATH SYS[£MS OF RIaIAN RIyEA I4C. FAGr4S'L ]P _ PLAT BOOK 1, PAGES 178 AND 173, BEING MORE PARTICULARLY DESCRIBED AS 5E6g5Tv,N uEV![K SVNES, LLL 5'+5'28 �6-W %6.85- 3! I I KC SS X11 I I u p I }400 351P STF FOLLOWS' d, PERU OCAC'E �., 32960 �.W R �+! (La+ 31 COMMENCING AT THE NORTHEAST CORNER OF THAT PORTION OF LOT 22, i LEI�! LI - _ - - Rbc INNK SVSA' LYING WEST OF U 5 HIGHWAY No. 1, RUN SOUTH 3648'44" EAST, 214,65 FEET TO r Wsr. ¢IGFEiS [G¢Ss.� ja �. JO NANONAL TP% SO -RCN 1C THE POI9R+axPFEqu J@Ix 1 ,30 5 d[FF[RSax s srE 300 NT OF BEGINNING: FROM THE POINT OF BEGINNING, CONTINUE SOUTH LN11cAGG. II 60661 36°40'44" EAST ALONG SAID RIGHT OF WAY FORA DISTANCE OF 244,8B FEET: - THENCE RUN SOUTH 45°2338" WEST. 1087.50 FEET TO THE EAST RIGHT OF WAY s4576'rH9r 24.11' LOT 2 I+ LNOIZER SCNVLKE STILL 1 STO M90. LLr UNE OF THE FLORIDA EAST COAST RAILROAD; THENCE RUN NORTH 53°3655 / �. wuux RxLR aLvo. s9uE x0I J v6Ra aEACN, rL. 32050 WEST, 34769 FEET ALONG SATO RIGHT OF WAY; THENCE NORTH 45°28'48"EAST, v44:1r'12'1F s55J'- (-nzyn�-aszy 525.45 FEET TO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE, THENCE ,4528'49"N'03.Jg' sPRxEvcR o N IAII 11 -NEI -NORTH 45°28'33" EAST. `558.02 FEET TO THE POINTOF BEGINNING. N44 JI72"M MV..5P'� 1-1 I -z !Na1AN R -ER 911 9VOE 201 SAID LANDS NOW SITUATE IN INDIAN RIVER COUNTY, FLORIDA. !! f VENO BrA H. rL 52959 49593 62 HJ' SP2._' r {nxY rya--lxli 8.90±ACRES. - - - SaS2J'J6ZK lPH1.5o (aJ 545'PJ:3B-W i129r-39'fMl - - - - y EK1rnkG USE Lar 1. ukoEYELOPEo LOT DETAIL LOCATION HIAP Lar z: 9EOICAL OFFICE (z FLaOas - 36,afia I ) +RFA - 2o.3w 5F s.oc Pan;7-' LEGEND: I Lar 3' aUsmE55 Allp app.e59uN+2 n�f.E ,x+xR] {1 ELppi Oaa SF g ]L gR6r/'IHIrPg1M'r g[AtF1"=100' 1 SBE IOCaT!ak LOl ,: 89I wELLNEss xqT, sEMAa1wN, =� 34953 I LOT z: act wE3avEEs a'Ar. . GFD K. 32959 pROPOSEDDRAINAGE ACCESS. UTILITY F98No 3/4' IRON Lor 3: ,3o3s IS 41wrrAT ,. seaasaad, r< 3zesn 8 DRAINAGE EASEMENT PIPE NO cAP TAR I.a. ku,;FPR 3u3621ppOI5WOaaP]aC I (H6+.Ll, sVSENS 1. IMI WN 11 II , p-oo{�- -133x1000I"1 I0000IA ($EBASTVN Net- SVPEG. 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OPEN SPATE 2C: IM1Nj b o ON I I® f 1 I ( INF66T} +f 1 opal MlRaoH nuo CATHDDCB'C CH = j ITPROPOSm N' #:165 - 1 Iveh = 0.0 i 524 T/2Y8'E' 7431'-'!-.yjlT/ TI _ 5%� ZGNINc: Ps ExsLOR4xCE ^� AS MEMRORpNRG1 _ �� _ PreJPB ! LdNb D6E. INST EASENEM PEp 9.R. \ SEr � 54.5 Sr 5r "w 294 A4' �___ _ rsi'r rn"3�il SET PRx I 8o0K 2136 pC 159 \ N457856 E 5581J''Pv N4"28 JJE 558 D2'(+]J sre I _ •Y4526'46E 625.46 (PJ SET M,n� N45 X+4BF I193E1 (}aj J r+17+ T JP6. S2 6H.59 _ Y ]50.56 \ 363 F - ]54.59' ° JJJJ / _ a IeR0.! S I Y4431'12'M' 90 42'- EAST. BWKNACE I xO-•' _ 1kOFaF 5h5E1AENr ") SEr PI`P �,��.... ­.Ey N tNPW®j3 !7• ! - 4SZ5'48-:1' - • 0 (FROM MET. 2W EMWEE DAENT !! t BOOK 2'1 PC 355 SIT C IRS 5] P M Mg.MMgr. REIENNWI POND E r' f 41 I 6 r LOT 3 rf/fr hf PNC &WK j y 1 3Lncx ss 43,552 SF IXISI. 8R4'INGE BLOCK,Sfi PROPTSm $4' P9.1P(6m PS',. FASBARIT I s 5zH'46-m 4c 8s' x�Ess F16BAEIIr r�c5ss 515Ti15xr PER OX ��xo 3s .�ryv�! (L7CIST. BANK) '1 PAGE 366 -WST. ORP6'V.GE _ 1 11 LOT 1 y� EasEa w P x o K I t`- LOT 2 -I (SUED App i ! E]3sr. MBL9xOR SUITES SEBASTIAN MEDICAL e� I -K 2336 Pc 231 B.R! I` SF,BASTL4N MEDICAL i jjj f EASE]AENr rJ 1 . BCOK I` I I 199,392 SF �1k6' 144,696 SF ,_Y\ n! � I 3.33 14D. N I\ ` - BIaS ,O' 4.56 AC. 1 f I I I aj PROPC6m 16' (FUTURE DE VELOPME" T -�I r: u1s 5L�l {EJ w. MED. OMCE) �' � I (MJ�Bn 4 .ROADS. AOANDONEC BY -• $I ! j 5{r FCP sD PLP I -sO PW sO PCP p�sriaco q N f -^y I BROII -UP R5-'9 '� ppsr. oRWiOGE _ Nd57H'a6E <2i.0+ .-E%GI. INGH65, fGRZS._�: ^s g3" o�risr>worr PD1 O,R- L - ] ROe eA¢MENr frsb.J9' 1H62c OWVSE EIAF tI�m !� a f 1 v PER D.R. BOOK 2176 ao0rc 233s Pc z3} - P q i{ V j _ I �� - PAGE 366 e 4 f„ -TP. ig o 23' 1 f _ W Irl ! ` � sZsz9'4a"K• J2 rP5. E1Lsfslmr PLRrjj"/ -543 JS'041T' r492� .� I p.R. 6WK 2216 / 5a'a195E Ifl.9c F- T v� PC ZI126� / / �� EASEMEW PER I.. y����� /I R5. fil- O.R. 6GOK 225fi �• 1 RE". Ni]71'""K' Ja.BI' l PC 2026 1 SLDCN 55 95 Fi �. � OCIsr. oRURACT _- � \ I Bmrosm ,9' ! Ao 'eL6CK `.r F/SOABE PER DR PRaPosm 1a' VMY rAmipff 1 BOaK 23M PG 231 1111 T. FSEM ql ry a Qci «! dSm rEWT. P&L E6a• yax: &R. +-gxRae- xF` 2! `\ I ` lox enar a3s f rl �y T /--� T��1 /T '45yJ'39YV GGPP/rr rP' ..r--� � ,�•� . PC A23 !U UU' �5 9'63'�/ I - -` L` � j • + Sd�P3'38-Iv IP9I. SUYPJ ca5ZJ J6 -W 1P61. J9 (h1J/ I rf 1 F0 a•ra-calTtPsshsa. tso �.ae' TNArs } s '1 S 5u(Pevm:a9m.NmNI19 I(asn°IBerrcn] 3E E2sm Sas. a S[CTI,I ISNS �NFNTz5so:rzi 'S ,.� I 2023 WALA4AR7 JJJ LANB USE: RMN ilf_ ( a EL r Q Z W D_ J Q U 0 W LL] z F- Q cn f-' ED P� �lni NkG� R 16 ❑�u,ao I Ai& I() PRoJE16-- JVI IJ! r n4s2szs sa' nsz'<eT'rr6Jsr - - - YaA J N<s7s's_"e_ .IJ'fA N4s76 ar• Legal Description: ' - Jos.Jze+9eJ 4a A PARCEL OF LAND LYING IN THAT PART OF LOTS 22 AND V. AND THAT PART OF BLOCKS 55, 56, 57 AND 58. AND PARTS OF ABANDONED RIGHTS OF WAY OF - - - SITE DATA r- CITY DFF.SFIIWN SPRUCE STREET, BREVARD AVENUE, CHBSNUTT STREET AND WAUREGAN �If SEBASTwN MELOT 3 DICAL SUITES AVENUE, AS SHOWN ON PLAT OF WAUREGAN SUBDIVISION, AS IN PLAT BOOT( 1, N441r'-2"w 66 aZ r ) r PAGE75, PUBLIC RECORDS OF BREVARD COUNTY, FLORIDA, RE -FILED IN THE a _ DwxcRs/APPucaxrs (Fors 1 a 2) OFFICE OF THE CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA. AS SHOWN IN -xEA1rH srsTEMs or INDIAI+ 11- IN, lxw MEp10+y, sulrEs, «[ PLAT BOOK ,, PAGES 178 AND 179, BEING MORE PARTICULARLY DESCRIBED AS D 36rH SrsEr FOLLOWS: 54578 <d'19' 46.9.5' vERO BFAi.x. R 3236D (LDr 3) COMMENCING AT THE NORTHEAST CORNER FTHAT PORTION OF LGT22, LOT nr LI— - -sLr�I I- 5452V21 Ir 25499'_ �rt '1ffJ! I Rix du+x {usA) LYING WEST OF U S HIGHWAY No. i, RUN SOUTH 36°40'44" EAST, 214.65 FEET TO $ "� °P70 n16�� T"A' 4 CfD NAIIDNAL TM EEPR[H LLC �' 1T65. •4•ESS Rx[GSa �{ ffJ� s .+EErE6spx sr sre 3m THE POINT OF BEGINNING, FROM THE POINT OF BEGINNING, CONTINUE SOUTH 'r _ CHIT -D. 4 G-1 38°40.44" EAST ALONG SAID RIGHT OF WAY FOR A DISTANCE OF 344.88 FEET; .�.i " - - - - "- - A - THENCE RUN SOUTH 45'23'30" WEST, 1061.51) FEET TO THE EAST RIGHT OF WAY s4sz6'�nv z4,rr' ��' ! I € ExcINEFR srA-F. Pm x SIDDD4RD. U.C. LINE OF THE FLORIDA EAST COAST RAILROAD, THENCE RUN NORTH 53°36'55' I LOT Z Nr mmlc r I2 INDWI RIN'FA DLN'D, 611E ZD1 N4411 Y2'lV JS -J' YERD BEACH. D- 32960 WEST, 347.69 FEET ALONG SAID RIGHT OF WAY; THENCE NORTH 45'28'46"EAST, -� (17)770-sG22 625.46 FEETTO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE. THENCE suRr�vDR I- suR .As NORTH 45,25'33" EAST 55R.b2 FEET TO THE POINT OF BEGINNING $f'l rT II .ry RID. Sun .1 SAID LANDS NOW SITUATE IN INDIAN RIVER COUNTY. FLORIDA r utlep BEACH, FL SZ960 N44 "31 Y2 "iV 1pp,- i 2} ?Pa-r2ra - - 4 9 I Zl 'St ACRES. 5457339 "If' 158155 (pJ Si573'J6- w '08'7r") eKlsrxi� usE LWT I: DEYELDFEa IAT ME Z: MEDK:AL DFi3CE R FLDo65 - 3D IM SF .) (I AREA - 2p,3ae sF BRAD F9."PT ) LEGEND: LOT DETAIL. WCATIOri KAP LOT 1: B4GmE55 AxD AROFE551oNu OFFICE (gaxK) (� ROOR - 4.DD0 SF DLDG ARE4/FAD9VRIrtr) SCRLE, F'�laa' sltE LDGn0.4 LD1 1:. wELu . wnr, sesAsnAN, EL mi;sg " " " I f L. 2: aoI wEl S .16 WAY, sEsasnav, n295o PROPOSED ACCESS, UTILITY NOTES: FOUND 3/4• IRON CDT 1: I3ols us NicnwAr 1, sEa+sRAx pa j B DRAINAGE EASEMENT 1, COMMERCIALF MUL11-FAMILY BUILDINGS SHALL POST A MINIMUM 6 INCH NUMERICAL p PIPE NO CAP r f i I l Tae J.D. N.A. S ]D3a210aD+sxxpppppppn (xEaLTR srs(£u6 DF R+o WY RlY£R INCJ ADDRE35 PER IRCO 951.0713)(0}. I . O C II I I } I 3p3ffiIDDDISDDDIDDDD I.O (sEGASrNN MEDICAL SLREs. LLC) I 1 3D36R+0001spxDlDam2A {smasTwl MEpmAL 5urtE5. LLE) 2. COMMERCIAL COMPLEXES WlTH MULTIPLE SUITESIUNITS SHALL POST A MINIMUM osxpp LpG21, SDaez+DDDDIDDOcvDDxaG {B.EIK FA6DELy 4 INCH NUMERICAL ADDRESS ON OR ADJACENT TO 'HE FRONF AND REAR ENTRY PROPOSED ACCESS DOOR PER TROD !31.1)73 Lrp+c wesr ps u. s. xlcxwnr� I + l r Il� 2 0+U: cR AND NNERERpNI MREAT 017MCr EASEMENT 3. BUILDINGS NOT VISIBLE FROM THE ROAD, MUST HAVEA SIGN AT THE ENTRY ROAD sE RMu WITH THE ADDRESS RANGE,., PER IRCO 651.bT, CR IONINr'. DSWi T REOVIREMENTS: I I I I+ I I PROPOSED UTILITY OR DRAINAGE EASEMENT I 1 IiN- YOT wID1N '-.DDD SF Ems- (PER PLAN) I ! r II flr 4 u1ry Ne6 seDcs g' ,.A.aq. sr (]33 nc.) I I I I I b I 11 1 rl REARID' 1DG.sr'/laz.ss EXIST. EASEMENT PER PLAN I I ® rel II I J lA. NWC 'DCIV ]6 _ (uor HarcHEO) ` NAI. LDT DavERAGE by GM10G a� } MAIe.wwwcs {Mul7 Pr-Rp2DD0Po..15R2S2'/m ]AzO,3THaSO Ac.)9 =Sj1819'56TP S.<1'�h �1 SET PERMANENT CONTROL POINT (PCP) IIMPMDIIS AREA {M) r f f I ff) RDnn/PAbS1Tr , ..a sr {s.m u.) a - SET PERMANENT REFERENCE CAP (IR) IpRM} I I A, _•I4y �) I 1 f I caxc/AADS/3tDEwnucs/Misr fTD.el' O SET OR EXIST. 518" IRON ROD 6 CAP (IRC) I GRAPHIC SCALE 5 I WN. DPEx 1-1 (Mix) 20� III l Bi FBET) y ST. SEBASTEAN __ ` I ILLah I CATHOLIC CHURCH 524'57'11) zaJt' � �I po 24' ICq„4g - -` _ .Sl pS W 9� r SlNr 11 f�I 11 Baum lsax cw N - N _FASEI1QNNf FA7Y pMAICH _ _ 0 zsasa' _ - - 3 -�T= 356.Jz r] --��-�' .�- (aU 5555- 5555 _ _ e.e SZ p f I:!\ I li Ill se'x o,ls E \ ZONING: PS MET. DRN11ryDE 54514'---w 299 d4' �' s�el R. 0-B. f: f \ ' I} Ii Nb IIS[- INST FASF 213 PFR DR SET PGP _ _ BDDK 2t]G PC 359 1 r _ _(JISETRP�M1� � ii II <8�-62S 46i�0' �-�----1i----_---------�-rya529'49'F 11d3.6f'-- -- _ • / N4526S6 •F S.--'9. •JfAIJ Nc52b'J3F S`fl 0�'P S G45 1 ! f 1 ,+ Ja114- f r I I _ 9 1 �� Err r-rT T F--- ! r---- T� ! ». --------------------- EAST. _ _Tv-- ji f If EI 4 - - - - - - - - - - - - - - - I--1 ' �'� ( N44:302'w 86.42' I I i ' r 4 Ells-. nRwN•cE '--�" �` �`% J`' TSI=c �` g,� • rIr 1 I l ml CL DF iASDDdJDR (111P) SET POP' ._''( �- �.._._.�c•• 45.98 PROPDSE4 10' DPNN4:E FASFM I / yy+� _ OOK 21 PER G O3M m1 s PL 8- Dc ISI IJ' _ ss 2B 6a'W xei. ,'•• -P. J >� P ' __- TO �R 20' NIM DRAWL WE ! 1! • / ~.!" i �` --- 4 I a ! iii L 1 - T 5555 5555-- 5555-- -- 5555 — OT" --�--II �, --- ry } PNC NK 1 BLOCK 55 T___ LXEL gwue E n I IaLOCKs - --- PRa x+ -L` 1 _ 1 _ -_-- - 1 �� _ 43,552 SIF "----T'----" 1.110 AC 4 I s 528'48'w 4c�' Rx----6Fs,Rir i z`-----T-----� --- --r----` -_�- - PACE 566 Iz arrs D, a zl3e _ r I I, ,....... (EXIST. BAFIK `sa aza. uc '!r li' 1 _� = - r N -_u r=----- l LOT 1 BDOKENT6PEN iii "-----T---"- ___ +--- -- L4T 2 ------ ___-_ RElEhpa� M D e I -) ET1sl. MWNAGE �OR e]7 SEBhSTUW 655FCAL tea`\ � �I »_.--- ------------ PR AID' SE'BASTI/JJ2ST 5mICAL iii v- --- -"5555 - 5 555---�'--- -�. m -- PROP= IG' r - ~ -► i I I' IV IX U kffl PY �4 20 3.33 AC. r _�4.58 AC. r f j (FUTURE OEYEiDPMENi) — ! RI - Y _ ------�- mfi eagaD r (EXIST. NEO. OFFICE) w w r \ 4 q DIANMF k I ---!tea - - -- -- �----- vmnTPwsOlwr Ltd _l� iI €r m.q ROADS /+1){Wb01VE0 $Y nz SET PCP SET PGP •- 50 PCP • Ei $$ - '^�_•A -'' )T� m v� ORDINANCE 65-17.x, 3 EtlGT. DAANIDE �____ �$ SET PCA e' RT Iii j IrV c4 1 p1 gm o�FA5E11EM PER D.R. .5]' - N457 4$-' 42757'- PRi FYfST. NvAESi. EGREiS,Rsrsa Ie,o 1 i% `l + BOOK 2335 1'G 231 -MEM l € PmnncEEnN m n.a_mv ...... r i PSI. � I I ti '^N �. N M:.'. EAS M s'r•n ' . r� 1 0 1 r -- T OR RW 5 ziss � I x.fr' �- FADE 3oa Nac3r'rzTv .3o sJ_ L I I I .i y - 1 : �_lJ __I' T rr- .�`` •n�i . 'crr''c`/ r.r- -- i f ( DpsT.'PPeA --- r; f;":-,'rr % a _ _ f S43 b5 G1 -x' ]4.92' S78'4b'W ra5J,7' E%SEuENF AE(E I D,R RDDK 2236 I �s.�..1 . o �-B IIS se5 i i'49 -w 3a52' '� IX�BDorc32361C� fl 2D26 rpa 1{1jy nzCrw.TasY 1 �• �.+ EuelTr"-ZZZI i r� 180 f 1 .. _ -- 2 ' BLOCS( 56 y.`l.i .: ]fFmck wnFs {DLII - - " -R---- D25 ---I .�l- If w6]r i Rak. I 4 �a ECIST. DRAPAGE '; 5555- 5555- 5555 r 1 x o ➢LOCH ST WEMENT PER O.R. PROPOSE➢ TD' PROPOSED ID' untr%FA9pIpR ` S9 I RIIDI( x336 N P zsI n =7 j PRRUUla:ilori s - I �J•� -�. -_I °'� 1 I A `,IyN G, 1IXF ts. R.a 6}y+oa Rcor a .'� .sTBTETIEIDST. ;Lot - _ '- r `O'I^\ I 1 n / E�sEMExrPER-5555-I 1 lE 545'2J'J8-Y 60 ID' _I- i 1 Ei -�O� .O •' D.R. ENOK 22]6 -_ k--7 - -�_� - - (, �_ I rc z02s -! I• �'I 65/9' 3�1T_rr.Sozrl�T-; + n441s7z'w lana' J�.. saz r -t s r Psn _ _ rp9,�-raNc 1 /� t4awp6DAx�1 C� -� -. az 6J w�•mxwsEDy --- - ElsF1,I]-PDR --- -- ,fl sre-1's fL lllr o 1 ' soil I E / fpsere9MvsT'II z 4 SET PRn YBNE EEMENFPER es l I} 1 D.x, EDON 2235 'uLc so A"I ( 5 FG 2023 l 'N ING 'O0 r f fl Iff r 4{II ZONING: r(jj r I LAN[ USE: AMB I r' Ir II 'r n u c � i k W YAGy6� _ e � xe ss¢as nS=a-.¢e2�o.T b �-s es 4z z � � 4 ❑ z Dv LL Q C, oma O zz0�L I U) 0. s W 20�rnIE W :5 n r a Qx Q x _ 74 z<� m z=m WOK LLI U ry I 1p Z T v1 Z U) W + L9 r H I a �z I r w r r� Q 0 zo I w a J a U In L-1 Z � I a� 1:7� vT Q M w �f r�, 17 C3 � x¢ srn s I ATE: -NE�E PRO ECI rr) 41 0`-f6 T 5Y (' �ry SITE DATA Pok ITY OF SFHASTwN o m SEBASTIAN FdE17ICAL SUITES Existing Conditions Legend & Abbreviations: (symbols not scaleable for size) aPxERS/APPLCANrs r�owwc. DISTRICT rzFa1nRFMFNTS: LOCATION MAP {LOTS 1 6: 21 PLS - PROFESSIONAL LANG SURVEYOR - GUY WIRE o -HEPLIN SYSTEMS DF INOWe RNEP INC. REtlINRFS pOnA NFn rm t pHBPOSFD LOl 2 PROP65Fo In, , PSM - PROFESSIONAL SURVEYOR &MAPPER - - WODp Uii1JTY POLE -5EIN5,1P5a MEOM WTE5, LLT MIN_ Wt WE ,D.OW Sr taa,x9E 5F (a.]) nG.) 199..192 SF (4.59 A[.j x1,664 5F (1 W AC.) LB - LAND SURVEYING BU51NES9 - TELEPHONE SER CE 1060 S61N STEEr HIN. L9T YR9TFI 75 100 179.92'/342.51 11a N) rL - CEN RUNE - CABLE l,Y_ BOX VEPO BGCH, n. ]29fi0 - - _ i 12 MIN. YARD SEr6AIX5: R - RADIUS ELECIA[C BOX (LOT 3) FRONT 0' N,YA 55a.sF' 16.26' L - LENGTH - LIGHT POST R60 9PN% (USP) sou 5' n/A 55.19', {4752' 59.66', 9].1Y 4 - DELTA ANGLEjb G/0 N0.HONAL i. SEARCH LLC ! REAF 1c N/A 206.a 1' E/P - EDGE OF PAVFMFNT - - WILL ~ O I30 5 ✓EFTERSON ST SIE 390 M{%. 9LDF. No., 35 NA []5' <-5 B/C - HACK Or CURE - DATE VALVE B.M. - BENCHMARK [HICAC9. 6 69665 MAY LDT COVERPCE _ 51`65 - IGATON VALVE LPE Rt' 6LOOS 3D5 [MACj 6 2C,xc 5; +.DCO SF [9.2-) PCC - PDINT OF LOMAIENLEMENT - WAWRIER METER - ENGINEER 9CHUUIE. BxiLC h STODOARD. LC9, Max. IMPERvigNS PREA fig„ [MA%} tl (o.OK) 1]}¢¢5 y I6fi.9i) 29.9E2 Sr {605:{ FOB - POINT OF BEGINNING - SANITARY MANHOLE 5717 INDIAN RIVER 6M. SURE 291 9UILDWS C 2D.160 SF 40¢¢ SF } - PERMANENT CONTROL POINT (PLP) - SANITARY SERVICE ,ECD DFRC. R ]2950 R[w0/PAvsuF,xt O e,as] SF 22.E05 SF - PERMANENT REFERENCE MONUMENT (PRM) - 5EFAC TANK r (112)170-9622 CDNC/4495/SIOENA1 rs/MISC a c4.904 SF 7,.157 EF k - IRON PIPE (IP) - DRAINAGE MANHOLE SITE u IRON ROD 3: CAP (IRC) -- -- LLRB INLET •\ ♦ _ SURVCrOR 1717MERIDANIN LAND OVER xw_ OFFN SPACE 21% (MIN) 14x,695 sF (1.1T Rc) 5s,9aa se [},1],} 44,609 SF (31,53) GUNCRETE MONUMENT (CM) - - SURFACE INLET 1]1"7 WDWN RIVER 9LVD. SURE 201 _ FvuN- VER; BEACH°2 ] 12069 {M) MEASURED - - MITERED END SECTIONt77 •IW.19� SF @LRT. PxPFp Me[x7 F F - FINISH FLOOR _ - CUNCEPTUAL DRAINAGE I«} .6wj II Ir6NDRD JR6P) - STREET SIGN 611AI6 - E%IE LOT S: UNDEWLDPED (1 (PR yt'{Y 5 e -o = 1 W.451 Sr LOAAEA/roorPRlNr) •' T 2: m- ­CE(FLOOR z S - 3B,1fiD SF SLOG AAG - 2D 3a9 SF e-LD. PWIj n lar lr N-111 AND 'R.Hr- o _EE IN•Nx7 (1 FLOAR -FARC sF fiLo6 Legal DO �_ A u v, $ SDE 111CAR6n Lot 1: A PARCEL OF LAND LYING IN THAT PART OF LOTS 22 AND 23, AND THAT PART OF BLOCKS 55, 55, 57 ANO 5B, AND LDi r eci nELUNEss wrr. sE9amaR. FL 329sa PARKINF- RFDNIPFMLy ; PARTS OF ABANDONED RIGHTS OF WAY OF SPRUCE STREET, BREVAR❑ AVENUE, CHESNUTT STREET AND 07 l- 11635 Us K-1, EF]IvsSwN, FL 32-1 YVAUREGAN AVENUE, AS SHOWN ON PLAT OF WAUREGAN SUBDIVISION, AS IN PLAT BOOK 1, PAGE75, PUBUC RECORDS OF BREVARD COUNTY, FLORIDA, RE -FILED IN THE OFFICE OF THE CIRCUIT cCURT OF ST. LUCIE 11ff i TAx CD. xuM9EP.s 3U1s2trxxTts9999z99D9 ( rx sv M Ms of IxOWx RIVER ix0" m1 z COUNTY, FLORIDA, AS SHOWN IN PLAT BOOK 1, PAGES 178 AND 179 ! s9sfiz l9oass9o91599D1�o (smasrwx ME91rA4 suTEs. Ltc)) REDumED PARD .BEING MORE PARTICULARLY DESCRIBED As 301a2100oDE0991 C9902,D ISElws ' M�ICRI, 51R5ES LlC) NEOM:µ OFncE,xT 39.490 SF k 1 SPME / tis sF + 220 REOURm FOLLOVYS: sosfiz1o99D1DD9oc9Dzx.5 leNNX PARCEL} r l l l l !f ENE S pklmnm aa1 1 z9Nlxc: cN AxP RrveRFRoxt ovERur msrRlDl xl"n COMMENCINGATTHE NORTHEAST CORNER OF THAT PORTION OF LOT 22 LYING WESTOFUSHIGHWAY ND. 1.W •STAN- 1l9 SPACES , ! f + rI W&, , &_a IµO USE; xMu •cuMPAce 3a SPACER U.1.ac) RUN SOUTH D'g4" EAST, 214. ALONG SA D RIGH NT OF BLGINNING; FROM THE POINT FOF EET. T NNING, r I ° r RE`g 9 e HANDICAP CsruROPn9 MeD=6, 5PECWLkm Mm=5) tz z¢cEs CONTINUESOUTH 38'40'44" EAST ALONG SAI❑RIGHT OF WAY FORA DISTANCE OF 344.511 FEET: THENCE RUNb3AK��v^ rmA svarEs PRIwiDED z2t SPACES SOUTH 452336" WEST, 1061.50 FEET TO THE EAST RIGHT OF WAY UNE OF THE FLORIDA EAST COAST RAILROAD: x5+9 sruwwR swEss PRNnusLr xRxnnn THENCE RUN NORTH 53°35.55" WEST, 747.89 FEETALONG SAID RIGHT OF WAY; THENCE NORTH 45'2R'4vEAST. rr, un r^6vEcn. i REuo49 r9x 9Nmr{r 825.48 FEET TO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE. THENCE NORTH 45"26'33" EAST, 558.02 FOUND 3/4" IRON I I I LOT 3 mlaFnikr, s I¢-sdc-m FEET TO THE POINT OF BEGINNING, PIPE No CAP L LOT 1 LOT 2 --fj SAID LANDS NOW SITUATE IN INDIAN RIVER COUNTY, FLORIDA r j if `-------- ---_----J a�, KFn R - - NR6 wF Hr Eo.SVPs0aCa 6.94«ACRES 11N 11 11, 9ME56 rmE FEOWRm w6Mw9r I U E PTAaloRD PasR Ne r I 1 I I °� -� r PROPOSED LOTS DETAIL sTAN11xRtl 21 sFACEs I I ! II _j Q COMPUTE o sPacEs [D.9c} ! f f I f 1 TD<AL SEP- P IDED Rz sands If Ir 17 I 2 p { 11 w ut 4 1 III I)� Q q�zLO} If 1 PROJECT NARRATIVE: I I '� f I I li Lz, o _U 1. SITE PLAN PREPARED TO SUPPORT PROPOSED PLATTING OF PROPERTY (SUBDIVIDE INTO 3 LOTS). ALL I ti, LI i t f [ Q - m C IMPROVEMENTS DEPICTED ARE EXISTING. WITH THE EXCEPTION OF MINOR PAVEMENT I DRAINAGE I ° �` I I TI iy1 I O a C9 g IMPRDVEMENTS AT S.W. LOT I I S.E. LOT2. j 1 h f lE,I qIj L zzW I 2. PROPOSED IMPROVEMENTSARE ' I r r) Tilffjj F- W 4 2.1. ADD PARKING I RE -STRIPE I GRAPHIC S'C'ALEcn I 22, STAR -OUT DRAINAGE PIPE, ' I xa o m xo I I II 1 ixllf 4 S E. 2.3. INSTALL LIVE OAK TREE. I i : 11I r ) I J _f J o'd m 3. REFERENCE APPROVED SITE PLANS 3.1. SEBASTIANMEDICRLSUITES(2007) I 411 ~I� ` J_2 INDIAN RIVER NATIONAL HANK (2x07);NOVJPNC BANK) [ 0r F+ ) I J , _J c H / \ I inch = 41 (L II t{r60 [4PRon Rw t CATHOLIC CSHURCH ----'/ r `���-.- - PR(Mn 24'ACCESS - J Jr r } r 24m� ZONING: PS _ pu m.T rRaM OIL= - _ _ T`-ra^ae.wa �i g -------------' P. ---`__---,�-Y-"--Y-------_- sse.9zNJ ' I11 m w�> ssr NNn _ _ NA US}:: INSF 5 - a'. 5 - - !: - w N+$76•CgT fi2S ie' SET mn N9578'de _ 7186 fir (>,1 ' rvasza'U.rE N Zp - -F" 1a' DRAINAGE FhSEM 1 COMPA E T8 IzS,T' D6Sr. 20' DWJWGE DADRT ' I i /� - �r� - � � � I ( (f) I I ~ CDMPAC S (91) - r" TD aISI. PEIFNHON POND NAGE I' i ; f } - / 1 U �Lx I •o^ cvas (rrF.h _ I ---- - I -- `4k - 7_ T h 1� f V 1 ..,. 1 .. - '•'rte' ----- EMwc I I LOTa,' rRr I:a.f -� ii1++--___- �s. 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OFFICE)mm 199,39 DIeRYFw•��ImR[ ,� s !- r» fI �T�� _ {�9IP r _ o�evnr - N O sf J ' U ( RESIRIPF To 6 • _ _ l -IL za F a" u r I KELPIE 169 SFff �� `•� -� �PR� RSs19o9 r r O A �U� � v wsTPE 52'/7' E �+L.__.+ --� � N x wuss�w'_, ....`...`�° :e'�a4 DUPER INFN Cwc - IE1 ` - - '•' . -- ��--% Hd rfnl TF Ex No NaniaEANH ss D�Fs �AC6� l-\nnDa _..��- �•I-emmlG�'f �� 7ri?7_I��" y tlBFDBs11 AN9 #11OYE 'Y LJ 1z a1 Soma >a.1i ` ------ A n : iHB IF or 5-0NRARi ; -- - - { •D-" -_ '>?- CVRD ,m 127 D yG191Y I RrJ IE , Z C- gp'RR FOR ODN'EWAY sus -aur [ C`,I 1 ------ _--- I clAvsr. 1sT SF } ASPIHIAr - ! \ RROPOSI➢1rc - -'1-D9srelc _ :•' A-1 ` 8 r� e \ \•1 ukNF6645646r r G" l;? -. FlAf - _ _ .. -y'� if I: z �Ir J m �S,x IRF � GONsr. 12 LF w ABs I \ .-� r 7'=3.. RD`a11IiN. ��, _ zx' - � n� £ 1 IOD' Fi.0 RR o_GxrER' q ------ STUB-OUT AND Pl}1G. •` 6- I ! .r_�._-I p.Dx. "���IN^ ew. w.u. - I \ A ; s �a -,II ,�ze :xss r-�rcv� P •� A.,d �sTue-DUr - - - - . z ° - PZT -�r - - - t aT �N -- w1 ff .P, .Wr Rxr �.. ,,. ,� ss-'z'sa- rosLso•fal sc57s'3e'w ver /nr) � wn 2,r., �-�.r s.T M., � . ,M, ,r.t Fn e..e.cwc.nwlutexr � � SEAL �A641m0 m� -�- ` - - - -_ P7 Eta5r.ID-P.V.c---�r-"--------_SRa---`-----'--1-_�_ u` � � MILE - VIE F.M11 L9.Sar3 C6 Fa N0. 4739a 1 - i AiViRY 1365. axe J f r ° ❑13 R wALNArzr �� I i` ,f 6 n ZONING: CR I ) DA1E LAND USE: RMU I !J T f '�x as LD PRO TND. ZD 2 6 15 1515 __ _ J L V I 1 J/ ao.wo,wr �p•�oc•��a �v..ai wrn���iorvuweirw.ic�w.orury oenrxnenw.enua cormuru,r�r M•nc wm�ex m'iui� u,[�uG��k[a m&µ ieouun e'xiowinuiryia�cr{�ixxw, vu�mr n� wwn [uKrnas.wiea m-�',oxa.mre nves.oecl ewnLun Nnomnn'ireoroaelrrs vwtxrrn .4r �r...s,cn&.u�arvr�,owP•.lnres wswur.Pusu wrH-u¢ .Hox<.e•wmc.lraxmrw•�am..r.�, .�rv�w�.o�,°�'Ew•.ne.•ceo srnaveeo wasw,oe NnccoxMwcemm:enra,s�.• RL— L�r S 12' I I .. — L I� a w.. Arm - TYPICAL STANDARD PARKING_ TYPICAL HANDICAP PARKING TYPICAL COMPACT PARKING STALL STALL STALL IETSr.S 14 6 N.L5- Np1E N AL[PPfiNNC SPDC .1.E%tEPri0N0E INE HANpI['f,PPE6PARKINGSPACEs 51Y BE WWKEp IN MHIFE RETrN.I{EFLECTryE IIUFFIC PAINT Aryp t£ IN AC[0.ZDANCE KITH THE — —ARTMENT OF lATld{ [FGOTI pTRNQAROSPECFICAIIx{s EOR ROADS sRIFaELTVJpifilIGTIGN 1998 SE[TYJN h0 III ALL HAIB]ILhP PAii0NG5PAL£s SHALL EE PROPERLY SiGNEDA. MARNE. ACWRTY.NCEIMIHED0T CI ALL CDMPALT SPACES SHALL BE hIM{1tEU LTIMPRCP ON THE EFgLL0RTIRE STAPLE FT_TER BARRIER - E%CAVATE 4•X4' TRENCH BURLAP OR STAKE, STRENGTH AND BACKFILL OVER R' SYNCH. FILTER FABRIC CF FILTEIFABRIL- TO THE WOO417A�ES W� II SECTION NOTE, -WHEN CONSTRUCTED E ACROSS DITCH LINE. THE PLAN WITH ENDS ORIENTED SHALL RE$ENELE AN ARE WITH ENDS ORIENTED UPSLOPE. 3'K3' WOOD STAKE, Mi, - BURLAP - MIN ID UZ./SY MATERIAL RRIVEH IE' INTO GROUND. - FILTER FABRIC - SYNTHETIC MATERIAL MEETING STB, TESTING VTM-R.52 75X FILTERING EFFEUENCY -FILTER BARRIERS SHALL HE MAINTAINED FILTER BARRIER SN.TIL ABILA ➢UPSLOPES HAVE BEEN PERMANENTLY 1. FILTER BARRIERS SHALL HE CONSTRUCTED AT THE FOLLOWING LEGATIONS TG INTERCEPT AND RETAIN SEDIMENT FROM DISTURBED AREAS MINING CONSTRUCTTON OPERATIONS FROM ENTERING EXIETTING WETLANDS . DITCHES, OR RECEIVING WATERS, A, AT THE PERIMETER OF ALL EXISTING WETLANDS THAT ARE BELOW DISTURBED AREAS WHERE ERESICk COULD OCCUR DURING CONSTRUCTION OPERATIDNS, AND AT THE LIMITS OF FILL OF EXISTING WETLANDS. BI AT THE PERIMETER OF ALL INLETS IMMEDIATELY FCLLGWING THE INSTALLATION ARII BACKFILLING OF EACH INLET. C. AT ALL EXISTING DITCHES THAT TRAVERSE THE PROJECT SITE, A FILTER BARRIER SHALL BE CONSTRUCTED AT THE DOWNSTREAM PROPERTY LINE. C. AT ALL OTHER LOCATIONS DEPICTED ON THE PLANS OR AS REOVESTED IN THE FIELD BY THE PROJECT ENGINEER. 2, FLCA7TN5 SILT BARRIFRS SHALL BE INSTALLED AROUND THE POINT OF DISCHARGE CF THE PROJECT STORMWATER RUN-OFF IN THE INDIAN RIVER. THE BARRIERS SHALL EE REGULARLY CHECKED AND MAINTAINED TO ENSOiE ADEQUATE FIBICTION LENTIL ALL PAVEMENT SURFACES ARE COMPLETE AND ALL SWALEE AREAS HAVE GRASS COVER, 3, $ODALL AREAS IN LIEU OF SEED ANTI MULCH THAT ARE PRUNE TO CAUSE EXCESSIVE EROSION OF SEDIMENT, INCLUDING AREAS ADJACENT TO CULVERT ENDS, DISCHARGE STRUCTURES, FLUMES, ETC. 4, PROVIDE ID' MIN. WIDE STRIP OF SGD ADJACLNT TO THE EDGE OF ALL NEW PAVED SURFACES. EROSION AND SEDIMENT CONTROL DETAIL ti� aT=I- --_ `--------- _� -- -------------- -----�Lam�. �-- --I=-,-,- -ii`—11— u_ ��-— — -_____________-_________ _ ) LT_ r r t 1 T= = _=�' k=_ ------ ' ____Le s l 4f A -- --------------------------------------------------- FIRE ----—-- 1 1/2. TYPE S-1 Mao. Au* - 6• CUOUINA SHED_ UUMPAGM _ -- T0 95% MAX. DENSITYAA (AA5Hi0 8- STAnmmOMPA SN (ADV AASHE 0) (981L COMPACTfON A45HT0 T -UBO) NLL COAIFACIEC TO - 919F MAX. UENSIIY SEE SP 1 CC IF[CA IDMS THIS SKEET FDR PDDITIDTNL PAVEMENTrc A B TESTING RECIIIREHENTS. SHLD EXTEND A MINIMUM OF 6- THE EASE OU BE THE ASPHALT AND THE SUBGRADE SHOULD EXTEND A MINIMUM OF 6' BEYOND THE BASE MATERIAL, TYPICAL ASPHALTIC CONCRETE PAVING SECTION N.T. S IINIFURM CRUSS SLOPE TU MATCH EXISTING AMC UNIFORM CRAPE PARALLEL 70 ROADWAY TO MATCH ELEVATIONS AT IJMITS OF WORK SAWCUT TO A STMXI AND TRUE EDGE MATCH EXISTING PAVEMENT THICKNESS OR CONSTRUCT 1 1/2• MIN. COMPACTED THICKNESS O.O.T. TYPE S -I ASPHALTIC OONGHEIE SURFACE; PRIME COAT ALL SURFACES AND EDGES PRIOR TC SURFACING —I' SP 9.5 (T.L 'C') I �' SP 125 (T,L. 'C) 6` COQUINA SHELL COMPACTED TO 98% MAX. DusS (AASHTO T -I60) U. ST`B UZED SUBGpPDE (FRV SO) (98S COMPACTION PASHTO 7-180) REMOVE EXISHNC EkCKFILL MATETRAL i12 y'' OLL COMPACTED TO AND GRADE UNIFORMLY TO REQ©VE 12 -MIN. Y`�Wr 95% MAX. DENSITY THICK COCUINA RASE COMPACTED TO IPUX OF MAXIMUM CRY DENSITY To T-100 EXIST PAVEMENT NEW PAVEMENT. PAVEMENT AND BUTT JOINT DETAIL N.T.S. FIRE TRUCK TURN—AROUND PATH SCALE: )'-GO' .I.TH a o 7. - IRC FIRE TRUOI&E Se•.riq h,pin BEBE 3 n 9 �4��Cd�cic�tl Nn gay £ gos. �e qKe� U of t7 P � o= Q SmU� ?za¢ J Q aw_ oma 0 zW o� 4ss� 0 xo"W s�MUI 2a EDN 'r Z 4 ca a M $LLmIL LLI a LLIw Y �U D o_ r0 n n IA J S ~ F_ V in V) Boz oz0 ITT Q 1 z a J J U J — W 4W)Q U Lo W W 0 EL V) a U 0 W �(n W z77) aN t= a Cb W (n Lj T & EZ USUAM P. R RF2 lE: � 3 PRnEIT N0. �l T 1 c* Q r `� • ELEVATICNB AND DIMENSIONS SHOWN HEREON ARE MEASURED IN NI57HIS'E 6z5.fBy9J FEET ANDOE:CIMAL PARTS THEN. or, THIS SURVEY PEO FORMEDRY THE LAST DATE OF FIELD WORK WAS: B2er15 - -��—_----- ------ ( 1� VERO REACH. FLORIDA 32OSD BLOCK 55 •PROFESSIONALSURVFYOR & MAPPER IN HESPONSIBUE CHARGE: • NO INSTRUMENTS OF RECORD REGARDING EASEMENTS, CHARLES H. BLANCHARD. P.LS,45755 KA • THE EXPECTED USE THE LAN., AS CLASSIFIED FLORIDA SURVEYOR, EXCEPT AS SHOWN- �r,uJ1 •NO TRLE OPINION OR GUARANTEE IS EXPRESSED OR IMPLIED. IS COMMFRCIAU HIGH RISK. THE MINIMUM RELATIVE ACCURACY •UNLESS OTHERWISE INDICATED, FOUND MONUMENTATTON. 15 FOR THIS TYPE OF BOUNDARY SURVEY 151 FOOT IN IUWD. THE UNIDENTIFIED - a .THE PARCEL OF LAN. SHOWN HEREON APPEARS TO BE IN FLOOD THIS 4 �. BLOCK 58 COWAINENT5 FLORIDA STANOMDS OF PRACTICE AS CONTAINED IN 5417, ADDITIONS OR DELEFIGNS TO SURVEY MAPS OR REPORTS BY FLPR30A ADMINISTRATIVE GORE O+K_�• NI57BlH'1= 7i6i6f (0/i}� r � OAK -s'' ' V �--�v—�5 — b-��l �:,-� e"� � � —1��- \ T` — -'�_" - —__ � 9�" • ]497 � 4.. it --- g�V 1 II \ L JJ „ ,, .-_:". i •1,�• 'vi tI r. o PLYGY-J• .11��I � `'��. 4 4 1..- MAPtE-4• N I m I a• .. .. s. REtIIO1D9 POND m ��_ \ \'Q•. 1 I I I <z � �T'b 1 ��'1 I i tn+IT CARHDI-� \/ l + I aV Im2r s� ` • ..-1�='G 9'_ x�fPn-__... oAK- �} rPAo ezFKi a I+ , C111 ` 1Q E Llai oJis'� sI57s'4H"w ISR 90' >r"-a� WK-° el 7 I L.4' - 1 15. �`t=2=' - ROADS ABAEIOONEO BY '41 1 I 1Y E OAK I - 4ROINANCE 85-171 •J DRY HL7EI1nON II / i I � �. o• twee f7>PJ o. 2 �� — � —,• � e. �l�p��,�, AREAUrn' I al 'O— M/75 OF OET FLaPMLN7 ',$1 ~• 9' I ! P�tu-,2"-�5' PAGu-li'-!5' SPRUCE STREET I ! I nv (ABANDONED r �—�.---�_�i...: L t=--; --� I I '�„_ �p IEE 6 rra• m _ _ •� 5l3A5'01 "w 7f•97 � -- --'` 5 I ' II II 6 � _ miler ccwven ry3t•'f/•'--_ \ I i i d -- ulrcr tal+rPP�4`4�M11~ � rIY 9t -� \ 1r DRY RETENTION ! I I I unn taxm. I I CLOCK 57 `\•,1 ±�\,\\`1\ I I'' rY i E 5 - -FCII ,FMI. lk3-'. `B, o ------------------------------------ _ - -- --- M �� •.578 Ja'- m _ _ ! � _ —��•— :—,•-�.--,:.—�.—...—�. w._.m��as��d�so�l Sts�rr&•wraex•x47nrJ.i ... unlT .7' ........... • ELEVATICNB AND DIMENSIONS SHOWN HEREON ARE MEASURED IN • TYPE OF SURVEY: BOUNDARY FEET ANDOE:CIMAL PARTS THEN. or, THIS SURVEY PEO FORMEDRY THE LAST DATE OF FIELD WORK WAS: B2er15 HOUSTON, SCHULKE, BRTLE, &STCDCARO. INC. • THIS SURVEY DOES NOT CERTIFY TO THE E(ISTLNCE OR LOCATION 1717 INDIAN RIVER BLVD. SURE 202C OFANY UNDERGROUND IMPROVEMENTS: UTILIYIES, FOUNDATIONS, VERO REACH. FLORIDA 32OSD OR ENCROACHMENTS, EXCEPTASSHOWN, •PROFESSIONALSURVFYOR & MAPPER IN HESPONSIBUE CHARGE: • NO INSTRUMENTS OF RECORD REGARDING EASEMENTS, CHARLES H. BLANCHARD. P.LS,45755 RIGHT-OF-WAYS, OR OWNERSHIP WERE SIIPPUEDTOTHIS • THE EXPECTED USE THE LAN., AS CLASSIFIED FLORIDA SURVEYOR, EXCEPT AS SHOWN- TI STANDARDS OF PRACTICE IBJ -17, FLOR3OA A.MIMISTRATNE CDDEI ADMINISTRATIVE •NO TRLE OPINION OR GUARANTEE IS EXPRESSED OR IMPLIED. IS COMMFRCIAU HIGH RISK. THE MINIMUM RELATIVE ACCURACY •UNLESS OTHERWISE INDICATED, FOUND MONUMENTATTON. 15 FOR THIS TYPE OF BOUNDARY SURVEY 151 FOOT IN IUWD. THE UNIDENTIFIED - MEASUREMENT AND CALCULATION OFA CLOSER GEOMETRIC FIGURE WAS FOUND TO BE IN EXCESS OF THIS ACCURACY .THE PARCEL OF LAN. SHOWN HEREON APPEARS TO BE IN FLOOD THIS ZONE •X' PER FLOOD INSURANCE MAP N120SJCORG H, DATED • SURVEY OF THE THIS SURVEY MEETS ALL APPLICPRACTICE DECEMBER4.2012. COWAINENT5 FLORIDA STANOMDS OF PRACTICE AS CONTAINED IN 5417, ADDITIONS OR DELEFIGNS TO SURVEY MAPS OR REPORTS BY FLPR30A ADMINISTRATIVE GORE OTHER TFfAN TkE SIGNING PARTY OR PARTIES IS PRONIBREP W HROGT WRITTEN CONSENT OF THE SIGNING PARTY OR PARTIES - -THE BEARING SASE FOR THIS SURVEY IS: GRID NORTH MERIDIAN LAND SURVEYORS 1717 INDIAN RIVER BLVD, SUITE 201 VERO BEACH, FL. 32960 L13#6905 PHONE: 772-794-1213, FAX: 772-794-1096 EMAIL: LB6905 cr,BELL50UTH.NET WALMART ' Legal Description: A PARCEL OF LAND LYING IN 7HA7 PART OF LOTS 22 AND 23, AND THAT PART OF BLOCKS 55. 56, 57 AND S8, AND PARTS OF AHANDONED RIGHTS OF WAY OF SPRUCE STREET. BREVARD AVENUE, CHESNUTT STREET ANO WAUREGAN AVENUE, AS SHOWN ON PLAT OF WAUREGAN SUBDIVISION, AS IN PLAT BOOK 1, PAGE 75, PUBLIC RECORDS OF RREVARO COUNTY, FLORIDA, RE -FILED IN THE OFFICE OF THE CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA, AS SHOWN IN PLAT BOOK 1, PAGES 178 AND 178, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS COMMENCING AT THE NORTHEAST CORNER OFTRAT PORTION OF LOT22, LYING WEST OF U 5 HIGHWAY NO. 1, RUN SOUTH 36°40'44" EAST, 214.65 FEET TO THE POINT OF BEGINNING; FROM THE POINT OF BEGINNING, CONTINUE SOUTH 96'40'44" EAST ALONG SAID RIGHT OF WAY FOR A DISTANCE OF 344.68 FEET, THENCE RUN SOUTH 45.23'39'WEST, 1081. SO FEET TO THE FAST RIGHT OF WAY LINE OF THE FLORIDA EAST COAST RAILROAD; THENCE RUN NORTH 53°36'55"WEST, 347.69 FEET ALONG SAIF RIGHT OF WAY; THENCE NORTH 45'20'4B"EAST, 825.48 FEETTO THE CENTERLINE OF ABANDONED WAUREGAN AVENUE, THENCE NORTH 45°26'93" EAST, 556.02 FEET TO THE POINT OF BEGINNING. SAID LANDS NOW SITUATE IN INDIAN RIVER COUNTY, FLORIDA TYPE: 60uAvARY REVISIONS ® I PAPU.* I UV]6 0 DArB: rom4i16 F.B. 1>c DRA H`NBY.' SP1' CHELSYEDBY.."CFIB L 11/18/16 REVLSELECAL SCALE. 1'=40' SE[EEL-I OF NO. DATE DESCRTrfON .•,- 1 I i I r I FOUNC 3/4"IRONI + I PIPE (NO CAP) 1 J11 P. ().IT �'1 E LNxI xEst W xeRxA,! A SIS I fl I &4:CK PAVER C••_i a o- o— 4 J _ f n '-W TSiOz' f -fz•-rs' rovN PAS-Li'-Tpl 1 14-M-f?=,5'PA T' r�lfpl Y-<• LY194 v LM -I?' -f5' T�F- T -Au 1 PLAT OF SUR VEY FOR: 77US SUR =IS NOT VALID WITHOUT 77YE SICNA7VRE AND ThE ORIGINAL RAISED SEAL OF THE FLORIDA LICENSED SURVEYOR - SEBASTIAN MEDICAL CENTER MAPPER NAMED EEL°W. aY I CHARLES H. BLANCFIARD, P.L.S.#5755 t rra[GY-A• 11 f I I ICN O s me I I � b• GAe9 �1 l � ! � ��Q7J LII '�' I � PAW -la• -I5. � of I �r P4LM-7O =lsr -� f 1� f Laes,eeee E? I 77N � ; i 1 I + I rlr 4 I I ? I ! 1 I r 1 ty I I I 'I If I I Legend & Abbrev'atiors: (Symbols not scoleable for size) PLS - FROFESSCHAL LAND SURVEYDR E- - GUY WIRE PSN - PROFES&ONAL SURVEYOR 4 MAPPER W9CO UTUTY POLE WO U71U LB - LAND SURYENNO BUSINESS - SERNCE R - CENTERLINE R - RAONS ® - CABLE TV, POI( ® - LIECTRIC ROK L- LENGTH - UGHT POST A - DELTA ANGLE _ ,yFyL E/P - EDGE OF PAVEMENT PIC - BACK flF CURB -- HYLIRPNT Dq - GATE VALVE PDC - BENCHMARK H - IRRIGATION VALVE POC- POINT OF COMMENCEMENT - WATER METER PDB - POINT CF BEGINNING 9 - PERMANENT CONTROL POINT (PCP) C� - SANITARY NANNOLE tl - SANITARY SEANCE tl - PFI2MPNEHT REFERENCE MONUMENT (PRM) - fRON PIPE (IP) ® - SEPTC TANK ® - DRAINAGE MANHOLE RON ROD . CAP( ® - CARP MIST [I CONCRETE MON MEiTTCI(c. ( 7 - SURFACE INLET FO - FOUND (M) - MEASH 0 - UTETIED END SECTION - CCNCEP1uAL nRAHAGE AMSH FLOOR FL - STREET SIGN PLAT OF SUR VEY FOR: 77US SUR =IS NOT VALID WITHOUT 77YE SICNA7VRE AND ThE ORIGINAL RAISED SEAL OF THE FLORIDA LICENSED SURVEYOR - SEBASTIAN MEDICAL CENTER MAPPER NAMED EEL°W. aY I CHARLES H. BLANCFIARD, P.L.S.#5755 Lih LSF 5E13_" HOME OF PELICAN ISLAND Community Development Department Preliminary Plat Review Staff Report 1. Project Name: Sebastian Medical Suites Commercial Subdivision 2. Requested Action: Preliminary Plat Approval 3. Project Location a. Location: 801 Wellness Way & 13035 US Highway #1 b. Legal: Provided — See Survey C. Indian River County Parcel Numbers: 30-38-21-00015-0000-00000.1 30-38-21-00015-0001-00001.0 30-38-21-00015-0001-00002.0 30-38-21-00001-0000-00022.6 4. Project Owners: Sebastian Medical Suites, LLC 2050 US Highway #1, Suite 200 Vero Beach, Florida 32960 (772) 234-8164 Health Systems of Indian River, Inc 100036 1h Street Vero Beach, Florida 32960 (772) 567-4311 RBC Bank (USA) c/o PNC Legal Dept. 249 Fifth Avenue, 21$` Floor Pittsburgh, Pennsylvania 15222 (772) 589-3182 5. Project Engineer: Jospeh W. Schulke, PB Schulke, Bittle & Stoddard, LLC 1717 Indian River Boulevard, Suite 201 Vero Beach, Florida 32960 (772) 770-9622 95 of 157 6. Project Surveyor: Charles H. Blanchard, PLS Meridian Land Surveyors 1717 Indian River Boulevard, Suite 201 Vero Beach, Florida 32960 (772) 7941213 7. Project Description: a. Narrative of proposed action: The subject area, 8.91 acres of property located between Walmart (south) and the St. Sebastian Catholic Church (north), was divided into two lots in 2006 to facilitate construction of the existing bank site. Approval of the division was conditional that 1) future subdividing would require full compliance with the LDC's subdivision procedures; and 2) the bank site must be included in any subsequent subdivision platting. When the medical offices were approved and built in 2007, all requisite access, utility, and stormwater easements between the two sites were executed and recorded. The owners have now applied to further subdivide the property and plat a three -lot commercial subdivision. All lots will have ingress/egress to a shared access easement from US Highway #1, and to a proposed emergency access easement granted by the St. Sebastian Catholic Church. An existing stormwater pond located on the medical office site also attains drainage from the bank parcel. A drainage plan for the third and vacant lot will be site specific and reviewed when future development occurs. The subdivision has access to the public water and sewer systems. b. Current Zoning: CR (Commercial Riverfront) C. Adjacent Properties: Zoning Current Land Use Future Land Use North: PS church INS East: CR medical/retail RMU South: CR retail RMU j West: IN/C industrial/conservation INIC d. Site Characteristics: (1) Total Acreage. 8.91 acres (2) Current Land Use(s): bank, & medical condominiums (3) Soil: Archbold & Satellite fine sand (4) Vegetation: Sand Pine scrub to the west 2 96 of 157 b. vicinity sketch: provided C. legal description including section, township and range: provided d. north arrow graphic scale: provided e. date of preparation: provided f. name, address, and telephone of applicant: provided g. name, address, and telephone of owner of record: provided h. name, address, and telephone of mortgage holder: final plat info i. statement that they will join in the dedication: final plat info 3 97 of 157 (5) Flood Hazard: Zone X (6) Water Service: Indian River County Utilities (7) Sanitary Sewer Service: Indian River County Utilities (8) Parks: Riverview Park — 1 '/4 mile south (9) Police/Fire: Sebastian Police — 1 mile south IRC Fire — '/z mile north 8. Comprehensive Plan Consistency: a. Future Land Use: Consistent b. Traffic Circulation: Consistent C. Housing: nla d. Public Facilities: Consistent e. Coastal Management: nla f. Conservation: Consistent g. Recreation and Open Space: Consistent 9. Contents of Preliminary Plat: a. name of subdivision: provided b. vicinity sketch: provided C. legal description including section, township and range: provided d. north arrow graphic scale: provided e. date of preparation: provided f. name, address, and telephone of applicant: provided g. name, address, and telephone of owner of record: provided h. name, address, and telephone of mortgage holder: final plat info i. statement that they will join in the dedication: final plat info 3 97 of 157 j. name, address, and registration number of engineer: provided k, name, address, and registration number of surveyor: provided I. name of adjacent subdivisions, if any, including plat book and page number reference: provided M. names of owners of record of adjacent acreage: on file n. contour map including a perimeter strip up to 150 feet in width. Existing site plan information o. all existing watercourses, drainage ditches and bodies of water, marshes, and other significant, natural or man-made features: provided P. name, alignment and width of all existing and proposed streets, alleys, rights-of-way or easements including name, right-of-way width, street or pavement width and established center tine elevations: provided q. all existing and proposed property lines, easements and right-of- ways, their purpose, their effect on the property to be subdivided, and the proposed layout of lots and blocks: provided r. access points to collector and arterial streets showing compliance to the access requirements: All lots will have ingress/egress to a shared access easement from US Highway #1. Applicant is requesting an adjustment from this subdivision requirement -- see Additional Considerations, and Exhibit B. S. all existing drainage district facilities and the ultimate right-of-way requirements: provided t. utilities such as telephone, power, water, sewer, gas, etc., on or adjacent to the tract: provided U. a statement that all utilities are available and have been coordinated with all required utilities: The property is located in the Urban Service Boundary for water and sewer, and existing sites are currently serviced for electric, telephone, and cable V. sites proposed for parks, recreational areas and schools: nla W. location of all temporary structures or permanent structures having a temporary use: nla X. if borders public water, delineate the mean high water line: nla 4 98 of 157 10. Y. plan for stabilizing shoreline with natural vegetative cover or other environmentally sensitive manner acceptable to DEP and the city: nla Z. permanent reference monuments shall be shown at all block corners, at all points of reverse or compound curvature, and at all points of tangency occurring with block limiting lines: to be provided on final plat aa. block perimeter returns at block corners or other block line intersection: to be provided on final plat Required Supplemental Information: a. existing land use policy and proposed policy changes: nla b. on-site wastewater disposal data: Existing sites are connected to the public sewer system C. surface water management plan: An existing stormwater system is in place for the two developed lots. A drainage plan for the vacant lot will be reviewed when a site plan is submitted. d. traffic impact analysis: Traffic information for development of the vacant lot will be provided when the site plan is submitted, based on proposed use and size. At that time, traffic impacts for the subdivision as an entirety could be re-evaluated with regards to the access design onto US Highway #1. e. required park land andlor facility improvements: nla f. required potable water improvements: Indian River County Utilities g. required wastewater improvements: Indian River County Utilities h. erosion and sedimentation control improvements: provided L reference to required improvements L access: provided ii. alleys: nla iii. blocks: nla iv. bridges: nla V. comprehensive stormwater management system: provided — future development of vacant lot will be reviewed separately Vi. easements: provided vii. lots: provided viii. seawalls, bulkheads, piers and docks: nla ix. soils: provided 7 99 of 157 X. streets: nla Xi. bicycle/pedestrian paths: nla xii. off-street parking areas: provided xiii. utilities: provided xiv. utility installation: provided xv. central water system: nla xvi. central wastewater system: nla xvii. individual sewage systems: nla xviii. water and sewage treatment and processing plants: nla xix. median strips and entranceways: provided XX. traffic control devices: nla xxi. monuments: final plat xxiL commercial and industrial subdivisions: provided xxiii. mobile home subdivisions: nla j. schedule of multiple phases: nla 11. Zoning district dimensional regulations: All lots in compliance: a. minimum lot size b. minimum width: c. minimum depth: 12. Fee paid: yes 13. Additional considerations: 10,000 square feet provided 75 feet provided 125 feet provided Because of the depth of the property, existing site configurations, and location of US Highway #1, strict compliance with all of the subdivision platting requirements cannot be met. Section 54-4-19.1(d) allows the City Council — after consideration and recommendation by the PZ Commission — to authorize adjustments from the regulations after deliberation of the criteria listed within that section. (See Exhibit A). The applicant has requested five adjustments, which are explained in detail in a fetter that was submitted with the application. (See Exhibit B). The fetter also describes the reasons for needing the adjustments, and how the plat is proposing to address the requirements. 14. Other Matters: The preliminary plat has been reviewed by all applicable jurisdictional agencies. All comments and concerns have been addressed. 15. Conclusion: The proposed three -lot subdivision is consistent with the Land Development Code, Comprehensive Plan and Code of Ordinances. 16. Recommendation: Staff has completed a thorough review of the proposed Sebastian Medical Suites subdivision preliminary plat and recommends approval with the following conditions: 6 100 of 157 1. City Council grants the requested adjustments, pursuant to Section 54-4-19.1(d), from the following LDC subdivision requirements, as noted and explained in Exhibit "A": • Section 54-4-19.11(b)(2): • Section 54-4-19.11(d): • Section 54-4-19.11(i)(2)a.3: • Section 54-4-19.11(i)(4)(g): • Section 544-19.11(i)(4)(h): Right -of -Way frontage for all lots Environmental considerations 2 means of ingress/egress Street characteristics Dead end streets 2. An easement agreement with the St. Sebastian Catholic Church to secure an additional means of ingress and egress for emergency vehicles is executed and recorded before approval of the Final Plat PRE=PARED BY ' X11-7 DAT 7 101 of 157 00 111's. ' r. CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION AUGUST 17, 2017 EXCERPT PUBLIC HEARING Preliminary Plat Sebastian Medial Suites Commercial Subdivision 13035 US Highway #1 * 801 Wellness Way — CR Zoning District 1. Call to Order Chairwoman Kautenburg called the meeting to order at 6:00 pm. She announced the passing of Mr. Robert Ginsburg, City Attorney. She expressed her respect for him and the contributions he made over the years. She called for a moment of silence in his memory. 2. Pledqe of Alleqiance was recited by all. 3. Roll Call Present: Mr. Roth Mr. McManus Ms. Kautenburg Mr. Hughan (a) Mr. Carter Mr. Alvarez Mr. Reyes Not Present: Mr. Qizilbash — Excused Mr. Simmons (a) — Excused Also Present: Ms. Cynthia Hall, City Attorney Ms. Dorri Bosworth, Planner Ms. Susan Mann, Recording Consultant Ms. Dale Simchick, IRC School Board Liaison was not present 4. Announcements and/or Agenda Modifications Ms. Kautenburg stated that Mr. Simmons is excused and Mr. Hughan will be voting this evening. 102 of 157 Preliminary Plat DRAFT Sebastian Medial Suites Commercial Subdivision 13035 US Highway #1 * 801 Wellness Way — Cid Zoning District EXCERPT PAGE2 6. Quasi -Judicial and Public Hearings C. Public Hearing — Recommendation to City Council — Preliminary Plat — Sebastian Medical Suites Commercial Subdivision — 13035 US Highway #1 & 801 Wellness Way — CR Zoning District Mr. Joseph Schulke, Sebastian, FL, provided a description of the site and explanation of the history. He stated that the owner now wants to further subdivide and plat a three -lot commercial subdivision. He stated that the City Council can grant the requested adjustments from the LDC subdivision requirements. He explained that the exceptions are to the Right of Way frontage for all lots; environmental considerations; 2 means of ingress/egress; street characteristics and dead end streets. He stated that the right of way frontage requirement applies primarily to residences rather than commercial properties and because of the configuration of the buildings and site it would not be possible for the required frontage. The environmental concerns apply to the rear parcel which is vacant and when the site was developed in 2008 an environmental survey was conducted indicating there were Scrub Jays on the property. The platting will not impact the parcel and should it be developed in the future the site plan would have to come to the City for approval and comply with all the applicable requirements. The 2 means of ingress/egress has been accomplished with an easement agreement with the St. Sebastian Church for emergency vehicles will be executed and recorded prior to the Final Plat. Regarding dead end streets, this road dead ends into a parking lot providing the ability to turn around for any size vehicle to turn around. He concluded by stating that there will be minimal improvements made to the site and offered to answer any questions the Commission has. Ms. Bosworth explained that what is allowed in the Sub -Division Section of the Land Development Code are adjustments not exceptions; similar to waivers allowed in the Overlay Districts. She advised the Commission that the adjustments will need to be included in their motion. She explained that the PNC Bank property was separated from this property and now the owner is asking to separate the Medical Suites into three lots, similar to the commercial subdivision at Jackson Street Corners which was approved. She explained that once the plat is approved the proposed improvements can be done; she agreed that the 2nd ingress/egress has been accomplished with the easement agreement with St. Sebastian Church; when the third lot is developed a site plan will have to come before the Commission for approval and a full environmental survey will be required. Ms. Bosworth stated that staff recommends approval with the adjustments listed on page 7 of the staff report and the emergency vehicle easement agreement with St. Sebastian Church be executed and recorded before approval of the Final Plat. 103 of 157 Preliminary Plat Sebastian Medial Suites Commercial Subdivision DRAF F 13035 US Highway #1 * 801 Wellness Way — CR Zoning District EXCERPT PAGE3 Mr. Roth asked if the agreement with the Church has already been prepared. Ms. Bosworth responded that it was drafted, but staff had some minor changes which were made and it is now ready for signature. Mr. Roth expressed concern about the roadway and asked if stop signs would be installed. Ms. Bosworth responded that the roadway is already there and does have stop signs. Mr. Roth asked if there was any plan to develop the rear lot at this time. Mr. Schulke responded that not at this time, but when development is considered a full environmental survey will be done and if the Scrub Jays or any other environmental items need to be addressed they will be at that time. Mr. McManus asked if the right-of-way would include the rear parcel and be sufficient to allow proper development. Mr. Schulke responded it would. Mr. Reyes clarified that the rear parcel is lot 1 and not lot 3. He asked what the plan is for the retention pond. Mr. Schulke responded that the retention pond is temporary and will be moved at the time lot 1 is developed. He explained that it is in the recorded agreement that it can be moved as long as the new location serves the designated properties. He also assured Mr. Reyes that it will be expanded to the size necessary to accommodate the site. Mr. Reyes asked if there were septic tanks in the area. Mr. Schulke responded that both Walmart and the Church are connected to the county sewage. There is a lift station is on the Walmart property and one on the Church property. Ms. Bosworth stated that at the time lot one is developed the site plan full details on concerns such as sewage will be included. Mr. Alvarez asked if there are any immediate plans to develop the parcel. Mr. Schulke explained that there is no development planned at this time; the desire is to dissolve the condominium ownership and make it fee simple. He stated that the Bank is one lot, the Medical Suites is one lot and with this re -platting the rear parcel will become a separate lot. Ms. Kautenburg asked if the right-of-way will be deeded to the owners in perpetuity. Mr. Schulke responded that when the Final Plat is approved by City Council it will be done at that time. She also expressed concern about the compact car spaces and possibly larger cars using them. Mr. Schulke stated that the compact car spaces are the furthest away from the building and people would probably not want to walk that far. Mr. Reyes asked if the City of the County regulate what size a compact car parking space is. Ms. Bosworth responded that the City does which is 7 '/2 feet wide by 15 feet long. She explained that a standard sized parking space is 10 feet wide by 20 feet long. 104 of 157 COM A 7 Preliminary Plat F Sebastian Medial Suites Commercial Subdivision 13035 US Highway #1 * 801 Wellness Way --- CR Zoning District EXCERPT PAGE4 Ms. Kautenburg called for anyone from the public wishing to speak in favor of the application, seeing none she called for anyone wishing to speak in opposition to the application, seeing none she closed the meeting to the public. Ms. Bosworth stated that the Preliminary Plat was reviewed by all jurisdictional agencies and all comments have been met. Staff recommends to forward a recommendation to City Council of approval, approval of the adjustments shown on page 7 of the staff report and the easement agreement with St. Sebastian Church is executed and recorded before Final Plat. Ms. Kautenburg called for any further discussion, hearing none she called for a motion. MOTION: by Roth/Carter "I maize a motion that we approve the recommendation to the City Council for the preliminary plat for the Sebastian Medial Suites, 13305 US Highway #1, with the staff's recommendations 1 – 5 of adjustments and requirement #2 recording the easement." ROLL CALL: Mr. Roth — Yes Mr. McManus — Yes Mr. Reyes — Yes Mr. Carter —Yes Mr. Alvarez — Yes Ms. Kautenburg -- Yes Mr. Hughan (a) —Yes Total vote was 7-0. Motion Carried. 105 of 157 Permit Application No. City of Sebastian HOME OF PELICAN 6" Development Order Application Applicant (If not owner, written authorization (notarized) from owner is required) Name: Sebastian Medical Suites, LLC Address: 2050 US Highway 1, Suite 200, Vero Beach, FL 32960 Phone Number: ( 772 ) 234 - 8164 FAX Number: ( 772 ) 234 - 2576 E -Mail: dproctor@proctorcc.com Owner (If different from applicant) Name: See attached list of owners Address: Phone Number: ( ) - E -Mail: Title of permit or action requested: preliminary Plat FAX Number: ( ) - PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-112" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): Sebastian Medical Suites Commercial Subdivision B. Site Information j Address: 13035 US Highway 1 and 801 Wellness Way Lot: Block: Unit: Subdivision.- See ubdivision:See attached leqal description Indian River County Parcel 4: 30382100015000000000.1 / 30382100015000100001.0130382100015000100002.0 and 30382100001000000022.6 Zoning Classification: Future Land Use: CR and Riverfront Overlay District RMU Existing Use: Proposed Use: Medical Office and Business and Professional Office C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): Subdivide 3 non- residential lots (see attached cover letter for detailed explanation) DATE RECEIVED: 02 ICQ 1_Zol-1 FEE PAID: $ 1 t-)0 . t}L) RECEIVED BA4 106 of 157 CM a City of Sebastian HOME OF PELICAN ISLAND Development Order Application Permit Application No Applicant (If not owner, written authorization (notarized) from owner is required) Name: Sebastian Medical Suites, LLC Address: 2050 US Highway 1, Suite 200, Vero Beach, FL 32960 Phone Number. ( 772 ) 234 - 8164 FAX Number: ( 772 ) 234 - 2576 E -Mail. dproctor@proctorcc.com Owner (if different from applicant) Name: -- Same as applicant above I Address: Phone Number: ( } - FAX Number: ( ) - E -Mail: ----- --- -- Title of permit or action requested: — Site Plan -Minor Modification (administrative site plan review) J PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC, SHALL BE ATTACHED AND 8-112" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): Sebastian Medical Suites Commercial Subdivision S. Site Information Address: -- - 13035 US Highway 1 and 801 Wellness Way Lot: Block: Unit: Subdivision: See attached legal description Indian River County Parcel #: 30382100015000000000.1 130382100015000100001.0130382100015000100002.0 and 30382100001000000022.6 Zoning Classification: Future Land Use: CR and Riverfront Overlay District RMU Existing Use --- --io Proposect Use Medical Office and Business and Professional Office C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): 1. Minor revisions to parking at the SW corner of proposed Lot 2. 2. In support of a proposed subdivision of a developed site, site data has been provided for each newly created Iet. DATE RECEIVED: �l(:e I-Ior7 FEE PAID: $) t0 ��3r7 g3 RECEIVED BY' //q ff 107 of 157 Permit Application No. j D. Project Personnel: Agent: Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 770 - 9622 FAX Number: ( 772 ) 770 -9496 E -Mail: jschulke@sbsengineers.com Attorney: Name: William J. Stewart, of Counsel - Rossway, Swan, Tierney, Barry, Lacey & Oliver, P.L. Address 2101 Indian River Blvd, Suite 200, Vero Beach, FL 32960 Phone Number: (772 ) 231 - 4440 ext. 206 FAX Number: ( 772 ) 231 - 4430 E-Mail.- wstewart@rosswayswan.com Engineer: Name; Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772) 770 - 9622 FAX Number: ( 772 ) 770 - 9496 E -Mail: jschulke@sbsengineers.com Surveyor: Name: Charles Blanchard - Meridian Land Surveyors, Inc. Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: (772 ) 794 - 1213 FAX Number: ( 772 ) 794 - 1096 E -Mail: rls5755@bellsouth.net � 7or) AJ,�Q_C YtiM_4-.n t' , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: _ I AM THE OWNER Y AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT AL HE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE CCURATE AND TRUE TO THE S F MY WLEDGE AND BELIEF. I I (a_, icy SIGNATURE DATE SWORN TO AND SUBSCRIBED BEFORE ME BY _jLVA _414 0 Pr0,:T4 WH,9 PERSONALLY KNOWN TO MEPR PRODUCED AS IDENTIFICATION, THIS ,'�-L DAY OF .20 U.,. NOTARY'S SIGNATURE PRINTED NAME OF NOTARY �f�� A.ar-��lP Ar C=NA.�_-t-C� COMMISSION NO.IEXPIRATION ${q Q1 SEAL: 108 of 157 Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. INVE, _ THE OWNER(S) / _ THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE City Staff and Boards BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. INWE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE IGNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING, THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYI�5 RACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIGNATURE DATE Sworn to and subscribed before me by L Jty�4 0, j who is personally known to mejor produced as identification, this at day of 20_L�,. Notary's Signature { r Printed Name of Notary f Commission No./Expiration cz.15 1 R - Seal: 109 of 157 Permit Application No. D. Project Personnel: Agent: - Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 770 - 9622 FAX Number: ( 772 ) 770 -9496 E -Mail: jschulke@sbsengineers.com Attorney: _ Name: William J. Stewart, of Counsel - Rossway, Swan, Tierney, Barry, Lacey & Oliver, P.L. Address 2101 Indian River Blvd, Suite 200, Vero Beach, FL 32960 Phone Number: (772 ) 231 - 4440 ext. 206 FAX Number: ( 772 ) 231 - 4430 E -Mail: wstewart@rosswayswan.com Engineer: Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number:( 772) 770 - 9622 FAX Number: ( 772 ) 770 - 9496 E -Mail: jschulke@sbsengineers.com J Surveyor: Name: Charles Blanchard - Meridian Land Surveyors, Inc. I Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: (772 ) 794 - 1213 FAX Number: ( 772 ) 794 - 1096 E -Mail: rls5755@bellsouth.net I, Jeffrey L. Susi , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: _ I AM THE OWNER X I AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ACCURATE A UE TO THEBES OF Y KNOWLEDGE AND BELIEF. He ys ndia v , Inc., SI R DATE WORN/TO A _ D SUBSCRIBED BEFORE ME BY Jeffrey L. Susi, President of Health Systems of Indian River, Inc. WHOM$ PERSONALLY KNOWN TO ME OR PRODUCED a\ AS IDENT[ FICATIO 5 �� DAY OF 1V 1A�� �iya��r� , 20\ , NOTARY'S SIGNATJRE PRINTED NAME OF NOTARY COMMISSION No./EXPIRATION SEAL: 4p !Votary Pubiic State of Flor4a Wiliam J Stewart a My COmmission FF 202553 oseL Expires 03130/2019 110 of 157 Permit Application No. The following Is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals. IME, _ THE OWNER(S) / X THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE City Staff and Boards BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MYIOUR PENDING APPLICATION. ME HEREBY WAIVE ANY OBJECTION OR DEFENSE IME MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING, THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. Healthy s f "an R' er, c. SIGN DATE S to an ubseribed..before me by Jeffrey L. Susi, President of Health Systems of Indian River, Inc. who is •personally known,io me or produced N ft as identification, -this "? day of 20 Ib < Notary's Signature f_���"_�-� J, Printed Name of Notary Commission No./Expiration Seal: Notary Public State of Florida William J Stewart MY CGMmlfton FF 202553 Expkes 03n0!2019 111 of 157 Permit Application No. D. Project Personnel: Agent: Name' Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC f Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number. ( 772 ) 770 - 9622 FAX Number. (772 ) 770 "9496 F: -M"": jschulke@sbsengineers.com Attorney: Name. William J. Stewart, of Counsel - Rossway, Swan, Tierney, Barry, Lacey & Oliver, P.L. Address 2101 Indian River Blvd, Suite 20D, Vero Beach, FL 32960 Phone Number,( 772 ) 231 - 4440 ext. 206 FAX Number. ( 772 ) 231 - 4430 E -Mail; wstewart@rosswayswan.com Engineer: Name: Joseph W. Schulke, P.E. - Schulke, Bittle & Stoddard, LLC Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 770 - 9622 FAX Number: (772 ) 770 -9496 E -Mail: jschulke@sbsengineers.com Surveyor: Name: Charles Blanchard - Meridian Land Surveyors, Inc. Address 1717 Indian River Blvd, Suite 201, Vero Beach, FL 32960 Phone Number: ( 772 ) 794 - 1213 E -Mail: ris5755@bellsouth.net FAX Number ( 772) 794- 1096 I, Andrew Hoyt , BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: I AM THE OWNER X I Alli THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS gAPPLICA AND THAT ALL THE INFORMATION, MAPS, DATA AND10R SKETCHES PROVIDED IN THIS APPLICATION ARE C PNC ND TRUE Tb THE EST OF MY KNOWLEDGE AND BELIEF. atio F ciation, successor--by--merger to R C� Tz k (USA) r I 1 `7 IGN uR.E ndrew Vice President DATE e onal Property Manager SVJORNTOAND SUBSCRIBED BEFORE ME BY Andrew Hoyt, Vice President WHO IS PERSONALLY KNOWN TO NIE OR PRODUCED FiC.L2iA A Da - AS IDENTIFICATION, THIS _1,J- DAY OF +t,,b rV r1 211 NOTARY'S SIGNATURE /n PRINTED NAME OF NOTARY IT -.Adw- V+!n C:47 Anal CommiSSION NO./EXPIRATION 4 r -_I l' SF -AL: Carmen Judith Cam NOTARY PUBLIC STATE OF FLORIDA Carnrn# FF94M +�`F19na Expires 1t&d202a 112 of 157 Pennit Application No. The following is required for all cOmprenarksiue plan arnendinents., zoning amendments (including rezbOng), site plans, conditional use Perrnits, special us€>i_.permlts„ yarlances, exceptions, and appeals. ME, THE OWNER($) 1?f THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUSJEGT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEmSER OF THEM Rteff and_Rnard BOAR//60MMISSI�7N OF, THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND"'MEl+V THE PRDPEIRTY IN CONNECtION va' k MYIOUR PENDING APPLICATION. IIWF HERE13Y WAIVE ANY OBJECTIONOR DEFENSE IME MAY HAVE; PPE To THE 0. ASNUDICIAL NktU1 ,E. OF THE I?ROCEED-6U INGS, RLLTING FROM ANY .B.OAR0ICONIMISSION ii1EmBER ENTERING OA' .mr=vJING -PROPERTY,THE INCLUDING ANY CLAltpt OR ASSERTION THAT MYIOUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS FLIGHTS. UNDER THE FLORm C0NSTITUTIQN OR_THE 11NiTED STATES WN' OtiTUTION WERE VIOLATED. BY SUCH ENTERING ORVIEINING_ THIeS.I IA]V DECONSENT IS BEING SIGNED BY MEjO4 VCWpNTTARILYAND NOT AS A RESULT OF ANY COERCION APPLIED, atioY ssLOciatzonM! s cNcRessor-by merg OF QI= O 5 TA?T S _ RE redrew Ho t, Vice President [}_ATE R conal Property Manager sWo�nto and-subscriE id before rhe by .Andrew..- o_ t, Vice President who is�personally known me orproduced CTI k.. N— ay iderltliication, ihli ),q Tw day 'of _..20 Notary's Signature, Printed Nd me af'Notary. Commisslon No.lEiiplration Seal: VnElsiv Carmen Judith Cabrera aNOTARY PUBLIC STATE OF FLORIDA Comm# FFS48325 Expires 11612020 016 ?,y 113 of 157 Pemiit Application No. GRYOF Supplemental Information EVST Preliminary Plat Approval HOME OF PELICAN ISLAND 1. The following information is required on all preliminary plats: a. A vicinity sketch showing the location of the boundary lines and distance of the land proposed for the subdivision in reference to other areas of the city. b. A north arrow, graphic scale, and date of preparation. c. The name of adjacent subdivisions, if any, and the plat book and page reference, together with the names of the owners of records having interest in adjacent acreage. d. The names, alignment, and width of all existing and proposed streets, alleys, rights-of-way or easements adjacent to or within three hundred (300) feet of the proposed subdivision including name, right-of-way width, street or pavement width, and established center line elevation. Existing streets shall be dimensioned to tract boundary. e. All existing and proposed property lines, easements and rights-of-way, their purpose, their effect on the property to be subdivided, and the proposed layout of lots and blocks. f. Access points to collector and arterial streets showing their compliance to access requirements. g. All existing drainage facilities. h. Existing and proposed utilities such as telephone, electricity, water, sewer, gas, etc. on or adjacent to the tract. The preliminary plat shall contain a statement that all utilities are available and have been coordinated with the required utility departments. NIA i. Site for proposed parks, recreational areas and schools. NIA j The location of any temporary structures or permanent structures having a temporary use. NIA k. If the proposed plat borders upon any public water bodies, delineate the mean high water line. I. Permanent reference markers shall be shown. 114 of 157 Permit Application No. V 2_ Attached the following: Va. Six copies of the preliminary plat. (Two sets must be sealed.) b. The name, address and telephone number of the mortgage holder or any other person having a legal equitable or beneficial interest in the land together with a statement from such that they will join in the dedication of the proposed subdivision. On Fill A surface water drainage facilities plan certified by an engineer registered in the State of Florida. ry d. A land survey with complete legal description prepared and certified by a registered surveyor. NIA e A traffic impact analysis, if required. NIA f. An erosion/sedimentation control plan. NIA g. A contour map showing ground elevations at intervals of not more than one foot of the area to be subdivided and of a perimeter strip at least fifty (50) feet and up to one hundred and fifty (150) feet in width around the area. NIA h. A statement concerning required potable water improvements, wastewater improvements or on-site wastewater disposal data. NIA i. A schedule for multiple phases, if appropriate. j. A list of the names and addresses of all owners of parcels of real property within three hundred (300) feet of the parcel to be considered. 115 of 157 SEBASTIAN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Resolution R-17-26 RECOMMENDATION: Approve Resolution R-17-26, with conditions BACKGROUND: Bill Polly is requesting a special exception permit for property located at 971 Sebastian Boulevard to allow warehousing and an auction house as a permitted use in the Commercial -512 Zoning District. The existing 9,000 square foot building contains multiple rental units with businesses including a martial arts training gym, hair salon, mobile phone retail, and a pizza delivery restaurant. Mr. Polly intends to lease 2.5 units, a 3,600 square foot area, for his auction house. A special exception permit is necessary when a use, is allowed in some other zoning district(s), but not in the subject zoning district. In this case, warehousing is allowed as a permitted use in the Industrial Zoning District, but not in the C- 512 District. The Land Development Code does not have specific regulations for auction houses, although the use could be considered as "time -specific" retail sales. The City Council must determine that the use will not affect the public safety, health or general welfare by allowing the use in this specific location. As required by code, staff has reviewed the application and prepared a staff report. The Planning and Zoning Commission held a public hearing on 17 August 2017, and made a recommendation to approve the special exception permit, with seven conditions, by a vote of 5 in favor, and 2 opposed. If AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: NIA Administrative Services Department/CFO review: Attachments: 1. Resolution R-17-26 2. Staff Report City Manager Authorization: Date: 05 September 2017 3. Comp Plan C-512 Policy 4. Site aerial and photos 5. Minutes of PZ Commission meeting 6. Letter of objection 7. Application w/ floor plan 116 of 157 RESOLUTION NO. R-17-26 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, APPROVING A SPECIAL EXCEPTION FOR WAREHOUSING AND AN AUCTION HOUSE AS A PERMITTED USE WITHIN THE C-512 ZONING DISTRICT, SPECIFICALLY FOR A PROPERTY LOCATED AT 971 SEBASTIAN BOULEVARD; PROVIDING FOR CONFLICTS HEREvVITH; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Bill Polly has filed an application for approval of a special exception to allow warehousing and an auction house as a permitted use in the Commercial -512 (C-512) Zoning District for a property located at 971 Sebastian Boulevard and owned by 971 Sebastian Blvd, LLC; and WHEREAS, the Planning and Zoning Commission held a public hearing on August 17, 2017, and recommended approval of the special exception, by a vote of five (5) in favor and two (2) against; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEBASTIAN, as follows: Section 1. FINDINGS. The City Council of the City of Sebastian does hereby find: a. The approval of the application for a special exception will not be detrimental to the public safety, health or welfare, or be injurious to other properties or improvements within the immediate vicinity in which the property is located based on criteria established in the Land Development Code; and b. The use requested is consistent with the purpose and intent of the respective district, and can be demonstrated to be similar in nature and compatible with the uses allowed in such district; and C. The requested use is consistent with the Comprehensive Plan and the Code of Ordinances. 117 of 157 Section 2. APPROVAL. The special exception application for approval of warehousing and an auction house as a permitted use in the Commercial -512 Zoning District, specifically for a property located at 971 Sebastian Boulevard, is approved, with the following conditions: 1. Written verification of business hours of all tenants, and agreements with those who have nighttime hours regarding auction events. Temporary signage will be required to keep parking available for those units during auction events. 2. Submittal of an overflow parking plan, and measures necessary for pedestrian safety, which must include recorded shared parking agreements with adjacent commercial property owners for off-site parking. 3. Overflow parking along Sebastian Boulevard will be prohibited 4. Two parking spaces in front of the unit shall be reserved for customer loading during the auction. No loading shall occur in the rear of the building or in the alley during auction times. Large items will be picked up, or delivered by the auction house on days other than the auction date. 5. Parking to the rear of the building along the alley will be prohibited except in approved parking spaces which will be used for employees 6. Outside storage or display of items anywhere on the site will be prohibited. 7. Commercial regulations for signs will be applied vs. special event regulations Section 3. CONFLICT, herewith are hereby repealed. Section 4 upon its adoption. EFFECTIVE DATE. All resolutions or parts of resolutions in conflict 2 This resolution shall take effect immediately 118 of 157 The foregoing Resolution was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put into a vote, the vote was as follows: Mayor Bob McPartlan Vice Mayor Andrea Coy Councilmember Ed Dodd Councilmember Jim Hill Councilmember Linda Kinchen The Mayor thereupon declared this Resolution duly passed and adopted this 13th day of September, 2017. ATTEST: Jeanette Williams, MMC City Clerk Approved as to form and content for reliance by the City of Sebastian only: Cynthia Hall, Interim City Attorney 3 CITY OF SEBASTIAN, FLORIDA By: Bob McPartlan, Mayor 119 of 157 MY OF SE HOME OF PELICAN ISLAND Community Development Department Special Exception - Staff Report 1. Project Name: DewIand's Auction House 2. Requested Action: Special Exception to Section 54-2-5.3.1(b) of the Sebastian Land Development Code to allow warehousing and an auction house as a permitted use within the Commercial -512 Zoning District (C-512). 3. Project Location a. Address: 971 Sebastian Boulevard b, Legal: Lots 5 through 10, Block 185, Sebastian Highlands Unit 8, as recorded in Plat Book 6, Page 9, Public Records of Indian River County, Florida 4. Applicant: Bill Polly 833 Barber Street Sebastian, Florida 32958 (772) 228-846 5. Property Owner: 971 Sebastian Blvd, LLC Mr. Francesco Lofaso P.O. Box 1392 Boynton Beach, Florida 33425 (561) 503-8442 6. Project Description.: a. Narrative of proposed action: Bill Polly is requesting a special exception permit for property located at 971 Sebastian Boulevard to allow an auction house and warehousing as a permitted use in the Commercial -512 Zoning District. The existing 9,000 square foot building contains multiple rental units with businesses including a martial arts training gym, hair salon, mobile phone retail, and a pizza delivery restaurant. Mr. Polly intends to lease a portion of Unit 4 and Units 5 & 6, a 3,600± square foot area, to warehouse items that will be sold at an auction. The auctions are proposed to be held at the same location, approximately once a month, within the same units. Mr. Polly is proposing 90 seats. Actual capacity will be determined by the Florida Building Code. He 120 of 157 has stated there would be no outside storage of larger items, which would be kept off-site, and not physically brought to the auction. b. Current Zoning: C-512 (Commercial -512) Current Use: Retail, gym, salon, and restaurant Future Land Use: C-512 C. Adjacent Properties: Zoning Current Land Use Future Land Use North RS -10 residential (across LDR CR -512) East C-512 commercial tenant C-512 bldg South RS -10 residential LDR West C-512 commercial real C-512 estate offices d. Site Characteristics (1) Total Acreage: .88 acres (2) Current Land Use(s): commercial building (3) Water Service: public water (4) Sanitary Server Service: public sewer 7. Staff Comments: As detailed in Section 54-2-3.1 of the Land Development Code, a special exception is a use which is provided in the zoning regulations for a particular zoning district or classification and, if controlled, would not affect the public safety, health, or general welfare by allowing the use in an additional zoning district or classification. The Planning and Zoning Commission and City Council may permit such uses in such zoning districts or classifications as special exceptions only if the applicant meets specific provisions and conditions deemed appropriate, Procedurally, staff reviews the special exception application and makes a recommendation to the Planning and Zoning Commission. The Commission shall hold a public hearing and shall indicate whether, in their opinion, the proposed special exception meets the required findings of facts and review criteria established in Section 54-2-6.2(d), including specific criteria of Article VI. The PIanning and Zoning Commission shall then 04, 121 of 157 make a recommendation to City Council to approve, approve with conditions, or deny the application for the special use. Warehousing, as an industrial activity, is allowed as a permitted use in the Industrial (IN) zoning district. An auction house is not specifically regulated in the Land Development Code, but could be considered "assembly." To approve a special exception permit to allow warehousing and an auction house in the C-512 zoning district, specific criteria must be met, as well as the following code required findings of fact. S. Reauired findings of fact (Section 54-2-3.1(a)(3): a. The approval of the application for a special exception will not be detrimental to the public safety, health or welfare, or be injurious to other properties or improvements within the immediate vicinity in which the property is located based on criteria established in Article V1. The proposed location for the auction house will be within a commercial tenant building with existing businesses currently in operation. Month-long deliveries of items to the site in preparation for the auction should not generate any additional activity to the site that a normal commercial use might have. Traffic generated on auction night may be similar to other assembly uses (private clubs) approved within the corridor, i.e, the Italian American Club, and the Elks Lodge. However, the site was not developed for an assembly use, which may have included consideration for an overflow parking plan, and reserving adequate parking for the businesses still in operation while the auction event is occurring. If written agreements/acceptance from the adjacent businesses regarding the auction house use, in addition to shared parking & overflow parking plans are made as conditions of approval for the Special Exception, the proposed use should not be detrimental to the public safety, health or welfare, or injurious to other properties in the area. b. The use requested is consistent with the purpose and intent of the respective district, and can be demonstrated to be similar in nature and compatible with the uses allowed in such district. Although warehousing is not consistent with the intent of the Commercial - 512 district, the smaller delivery trucks and non-invasive activity of this proposed storage use probably would not generate any additional activity not already found in the corridor. The additional traffic generated for the auction event may be similar to other assembly uses in the corridor. However, the proposed site does not have the amount of parking spaces to 3 122 of 157 accommodate the proposed capacity, and will need to have an overflow parking plan in place. C. The requested use is consistent with the Comprehensive Plan and the Code of Ordinances. The Comprehensive Plan lists retail sales and services, and other commercial activities and community facilities as part of the Commercial - 512 land use category. Theoretically, an auction house could identify itself as a "community gathering place for time -specific retail sales." However, the Comprehensive Plan also states the land use designation expressly excludes merchandising of second-hand goods, including flea markets, and industrial uses, or any other activity "which may generate adverse impacts associated with more intense commercial and industrial activities." If successful, the once -a month auctions may generate additional traffic activity with greater parking needs for customers intending on buying second-hand goods. City Council should considered, and determine if the use would be consistent with the Comprehensive Plan and the Code of Ordinances. 9. Conditions of approval (Section 54-2-3.1(a)(4): In approving an application for a special exception under this section, the City Council may require such conditions as will, in its judgment, substantially secure the objectives and intent of the zoning regulations. If the Special Exemption request is approved, staff and the Planning and Zoning Commission recommend the following conditions of approval: • Written verification of business hours of all tenants, and agreements with those who have nighttime hours regarding auction events. Temporary signage will be required to keep parking available for those units during auction events. • Submittal of an overflow parking plan, and measures necessary for pedestrian safety, which must include recorded shared parking agreements with adjacent commercial property owners for off-site parking. • Overflow parking along Sebastian Boulevard will be prohibited • Two parking spaces in front of the unit shall be reserved for customer loading during the auction. No loading shall occur in the rear of the building or in the alley during auction times. Large items will be picked up, or delivered by the auction house on days other than the auction date. • Parking to the rear of the building along the alley will be prohibited except in approved parking spaces which will be used for employees E 123 of 157 10. 11. • Outside storage or display of items anywhere on the site will be prohibited. • Commercial regulations for signs will be applied vs. special event regulations Planning and Zonina Commission findings (Section 54-2-6.2(d): Any approval with or without conditions shall be rendered only after a finding by the Planning and Zoning Commission and the City Council that the proposed use satisfies the following criteria: (1). Is so designed, located and proposed to be operated so that the public health, safety and welfare will be protected. (2). Does not present an unduly adverse effect upon other properties in the impacted area in which it is located. (3). Based on the scale, intensity and operation of the use, shall not generate unreasonable noise, traffic, congestion, or other potential nuisances or hazards to contiguous residential properties. (4). Conforms to all applicable provisions of the district in which the use is to be located. (5). Satisfies specific criteria stipulated for the respective conditional use described in this article in Section 54-2-6.4(34)b, which states: There are no specified conditions for warehousing or auction houses identified in the Sebastian Land Development Code. (6). Is consistent with the Code of Ordinances and Comprehensive Plan. Additional Comments: After examining the approved site plan for 971 Sebastian Boulevard, original parking requirements were 1 space for every 200 square feet. The site required 45 parking spaces, which 43 standard and 2 handl-capped spaces were installed (three spaces are located in the rear off the alley). Mr. Polly's space will be 3,600 SF. Based on original use (retail), Mr. Polly's lease area would require 18 spaces. Calculations for the proposed auction house use are based on actual area of storage (1 space for every 1,000 SF) and assembly capacity (I space for every three persons figuring maximum capacity). Using only the proposed 90 seats, 30 parking spaces would be required. However, until a formal review by the Building Dept. is done on a final floor plan with areas and spaces determined, actual capacity has not been calculated. The capacity may be higher, requiring additional parkingc needs. 5 124 of 157 When the auctions are held at night, most likely some of the business will be closed, adding more available spaces. But spaces will also need to be marked, and retained for those tenants with nighttime business hours. Adjacent business sites may have additional parking spaces that could be used. However, on either side of the building, there are single 40 -foot wide vacant lots. For pedestrian safety, patrons using off-site spaces should use the sidewalk along Sebastian Boulevard to walk to the auction house, and there should be consideration that access through the vacant lots is barricaded, or receive approval to be used from the property owners. 12. Planning and Zoning Action: The Planning and Zoning Commission held a public hearing on August 17, 2017 to consider the request for a special exception to allow warehousing and an auction house in the C-512 zoning district, specifically for property located at 971 Sebastian Boulevard. By a vote of 5 in favor and 2 against, the Commission recommended that City Council approve this special exception request with the conditions noted above in item #9. A letter of objection was received by the Commission. During their deliberation, the resident's concerns were discussed. 13. Recommendation: Hold quasi-judicial public hearing, and approve Resolution R-17-26 with the 7 conditions as listed. Prepared by PLAVPE�M(-� D I�� Date 125 of 157 CITY OF SEBASTIAN COMPREHENSIVE PLAN FUTURE LAND USE ELEMENT and services; highway oriented sales and services; and' other general commercial activities defined in the land development regulations. General commercial designations are located in highly accessible areas, adjacent to major thoroughfares. The maximum intensity of general commercial development measured in floor -to -area ratio is 0.6. Policy 1-1.4.3: C.R. 512 Commercial (C-512). The purpose of the commercial C.R. 512 corridor is to accommodate retail sales and services and other commercial activities and community facilities that are compatible with nearby residential areas. This land use designation expressly excludes vehicular sales and services; bars and lounges; parking garages; enclosed and unenclosed commercial amusements; indoor theaters; merchandising of second-hand goods, including flea markets, wholesale trades and services; industrial uses or outside storage activities, or any other activities which may generate nuisance impacts such as glare, smoke, other air pollutants, noise, vibration, fire hazard, or other adverse impacts associated with more intense commercial and industrial activities. The maximum intensity of commercial development measured in floor -to - area ratio is 0.5. Policy 1-1.4.4: Riverfront Mixed Use (RMU). The Riverfront Mixed Use designation is intended to provide a mixture of residential, commercial, recreational, and institutional uses in the Riverfront District. The City anticipates that by 2025, the mix of uses in RMU will be 25% residential; 20% institutional/recreational, and 55% commercial. The maximum intensity for commercial development and institutional/recreational uses shall be 0.6 FAR. The allowable residential uses are single family, duplexes, multiple -family up to eight (8) units per acre, and commercial resort residential uses. Policy 11.4.5: General Pattern of Commercial Land Use. In order to promote efficient flow of traffic along major thoroughfares cited in the Traffic Circulation Element, achieve orderly development and minimize adverse impact on residential quality, commercial development shall be concentrated in strategically located areas having location characteristics which best accommodate specific land, site, public facilities and market location requirements of their respective commercial uses. Similarly, proliferation of strip commercial development shall not be extended. The existence of commercial areas on one corner of an intersection shall not dictate the development of all comers with the same or similar use; nor does the existence of commercial development on a major thoroughfare dictate that all frontages must be similarly used. Policy 1-1.4.6: Allocating Commercial Land Use. The allocation and distribution of new commercial land use shall consider the location and space ,fand'Deop 9nnova ons, 9nc. ADOPTED April 22, 2009 1-58 126 of 157 971 Sebastian Blvd - Dewlands's Auction House '4 1 * 4 nR!'RP r �i •�� y kv 9� i rs �4ugust 9, 2017 cPo ints Override 1 1:1,200 0 0.0075 0.015 0.03 mi 0 0.01 0.02 0.04 km Indian Wver CartyGlS IROCAS IRCPA Ind®n Rver County Plannng Oepa tnr nt IRCGIS Y- 10 16 •.q,b, r� ♦'� 1�1, fi� ; '{� t { r . � �}'�, .pry � .A. _ . , . oo' AAA eP rt r. Ir e4t 4-1 14 �j.,-1 4,Sy��M&- . ,mt— 0, • 4 } CITY OF SEBASTIAN PLANNING AND ZONING COMMISSION AUGUST 17, 2017 EXCERPT PUBLIC HEARING SPECIAL EXCEPTION REQUEST Warehousing/Auction House in C-512 Zoning District 971 Sebastian Boulevard 1. Call to Order Chairwoman Kautenburg called the meeting to order at 6:00 pm. She announced the passing of Mr. Robert Ginsburg, City Attorney. She expressed her respect for him and the contributions he made over the years. She called for a moment of silence in his memory. 2. Pledge of Alleqiance was recited by all. 3. Roll Call Present: Mr. Roth Mr. McManus Ms. Kautenburg Mr. Hughan (a) Mr. Carter Mr. Alvarez Mr. Reyes Not Present: Mr. Qizilbash — Excused Mr. Simmons (a) — Excused Also Present: Ms. Cynthia Hall, City Attorney Ms. Dorri Bosworth, Planner Ms. Susan Mann, Recording Consultant Ms. Dale Simchick, IRC School Board Liaison was not present 4. Announcements and/or Agenda Modifications Ms. Kautenburg stated that Mr. Simmons is excused and Mr. Hughan will be voting this evening. 131 of 157 SPECIAL EXCEPTION REQUEST 2PIh 10 J1 Warehousing/Auction House in C-512 Zoning District L#vxA,%FT 971 Sebastian Boulevard EXCERPT PAGE2 6. Quasi -Judicial and Public Hearings D. Public Hearing — Recommendation to City Council — Special Exception Request — Warehousing/Auction House in C-512 Zoning District — 971 Sebastian Boulevard The Ms. Hall read the request by title for the record, Mr. Bill Polly, 833 Barber Street, Sebastian, FL, stated that he is seeking approval to establish a general merchandise auction house at 971 Sebastian Blvd. He stated that he wants to meet all the requirements and be a positive addition to the area. He offered to answer any questions the Commissioners have regarding the application. Mr. Carter asked about what items will be sold, how will large items be handled and when the auctions will be held. Mr. Polly responded that the items sold will be small such as household items, paintings, jewelry, estate sale; the typical type items found at a consignment shop. He stated that large items will be sold at another site which has not been selected yet. He stated that at this time he plans to hold an auction one Saturday a month with viewing starting at 4:00 pm and the sale running from 6:00 pm until 10:00 pm. Mr. Hughan expressed concern about the limited parking. Mr. Polly responded that he currently has a signed shared use agreement with three of the four other tenants. He explained that the Legacy Marshal Arts business is not open on the weekend and their parking spaces combined with the spaces allocated to his location there would be a total of 30 spaces for his use. Regarding the other businesses there is only a brief overlap of time of his operations and theirs and he has assured those businesses that he will clearly mark their spaces to prevent his customers from using those spaces while they are open. Mr. Hughan stated that his other concern is with the entrance/exit on CR512 that serves not only his location but several other businesses along 512 and the fact that traffic will be pulling in and out possibly in front of each other, Mr. Polly responded that he is aware of the configuration of the entrance/exit serving his location as well as the other businesses, but does not feel it will be a problem. He stressed that he wants to be a good neighbor and will do everything in his power to be a positive addition to the area. He stated that he has spoken with neighboring businesses and received positive feedback about the auction house. Mr. Reyes expressed his concern about the parking situation and the amount of traffic that will be generated by an auction. Mr. Polly stated that the maximum capacity of the space is 100 and parking is calculated to be 3 occupants to one vehicle which would equal 33 parking spaces; he is aware that more spaces could be required and that is why 132 of 157 SPECIAL EXCEPTION REQUEST Warehousing/Auction House in C-512 Zoning District 971 Sebastian Boulevard Ij EXCERPT PAGE he has the shared use agreement with the other tenants. Mr. Reyes asked how many spaces are allocated to his business. Ms. Bosworth responded that based on the square footage he is allocated 18 spaces. Mr. Reyes asked how many people will be employed. Mr. Polly responded that on the day of the auction there would be approximately five. Mr. Reyes asked if three spaces are being combined into one. Mr. Polly explained that it is the former restaurant and a portion of the former bar. Mr. Alvarez asked if the kitchen is going to be used. He noted that there is a propane tank shown in one of the photos. Mr. Pally responded that the only thing remaining from the kitchen is a hood which will not be removed because it is not in the way and the area will be used for storage. Mr. Alvarez asked about Mr. Polly's experience in owning auction houses. Mr. Polly responded he has never owned an auction house but from the research he has done he feels it can be successful. He cited some examples of ones in the area. Mr. Polly's father in law, George, came forward and was sworn in by Ms. Hall. He stated that he ran an auction house for 10 years and believes it will be an asset to the City. He stated that does not see a problem with the parking and he will be in the parking lot to regulate the flow and the parking. Mr. Alvarez expressed his concern about the entering and exiting the site and its close proximity to the Cumberland Farms. Mr. Polly stated that there are a number of shops between his location and the Cumberland Farms and he does not feel the traffic generated by the auction house will cause a problem. Ms. Kautenburg expressed concern about the number of cars, parking and the confusion that already exists with the turn lane from Barber Street and Sebastian Blvd. She stated that she is also concerned about the congestion caused by the loading of the items purchased, not only the night of the auction, but the following days with people returning to pick up those items. Mr. Pally stated that his plan is for pick up to be done using the alley at the back of the building rather than in the front; by doing that the traffic would exit further to the west. Ms. Bosworth stated that the application is before the Commission for their review and recommendation to City Council. She stated that since there has not been an auction house in the City it was necessary for staff to consider the application in components. She provided details on the uses similar to the auction house. She explained that this is a special exception because warehousing is allowed in the: industrial zoning districts, but not in the C-512 Zoning District. She provided details on the capacity of the site and stated that Mr. Polly estimates 90 to 100 people attending the auctions. She stated that there are two ways to address capacity, one would be to have 90 permanent seats 133 of 157 SPECIAL EXCEPTION REQUESTOFMI21-9- ,11 , Warehousing/Auction House in C-512 Zoning District 971 Sebastian Boulevard EXCERPT PAGE4 installed or to calculate capacity by the square footage of the area. She stated that staffs concern is the parking and there needs to be a formal plan in place to address this. She suggested that arrangements could be made to use the adjacent vacant lots or parking spaces of other businesses for overflow parking. Ms. Bosworth stated that a mailing was done to the surrounding residents advising them of the application and Public Hearing to which she received one objection. She explained that the objection was to the traffic and noise coming from the alley behind the business. She expressed concern about the number of cars that could be lined up in the alley to pick up merchandise and stated that an alternative plan needs to be formulated. Ms. Bosworth reviewed the Required findings of fact (Section 54-2-3.1(a)(3) in detail. She stated that compliance with the three sections must be included in the Commission's motion. She stated that the requested use is consistent with the Comprehensive Plan and the Code of Ordinances, will be determined by the Commission. She explained that requested use can be either permitted or denied by the language in this section; that decision is up to the Commission, Ms. Bosworth reviewed the Conditions of approval and explained each one in detail. She noted that there is one additional condition that is not in the staff report; the removal of the three signs above each of the units if they are not going to be used by the auction house. She stated that the condition regarding parking in the rear allows for the parking of three employee vehicles. That no pick up of merchandise will be allowed to address the concerns expressed by the surrounding residents. Ms. Bosworth stated that the Planning and Zoning Commission findings (Section 54-2- 6.2(d) should be discussed and addressed in the motion. She stated that under additional conditions there needs to be a formal plan for parking. She concluded by stating that staff will hold their recommendation until the Commission has made their determination. Ms. Kautenburg called for anyone from the public wishing to speak in favor of the application, seeing none she called for anyone wishing to speak in opposition to the application. Ms. Bosworth stated that a letter had been received from Mr. Richard May, 929 Fulton Way, Sebastian expressing his concern about the loud noise, litter and over flow parking the auction house will create. On advice of Ms. Hall, Ms. Kautenburg read the letter for the record. Ms. Hall stated that the Commissioners need to keep in mind that the letter is not a sworn statement. In response to Mr. May's letter Mr. Polly stated that the auctions will be held inside and not create any loud noises; the parking plan will be in place to ensure that all vehicles are accommodated properly; there will be no litter from his patrons. He stressed that it is his intent to make the auction house a positive addition to the City. 134 of 157 SPECIAL EXCEPTION REQUEST "RABOM"M Warehousing/Auction House in C-512 Zoning District am 971 Sebastian Boulevard EXCERPT PAGES Mr. Carter stated that from his experience attending auctions he believes that the parking concerns can be resolved. He suggested having the merchandise pick up at the front: doors rather than the rear. Mr. Roth stated that he understands the concern about traffic at the rear of the building in the alley with the noise it will generate. He stated that he does not believe the noise will be a factor. He stated that although this is not an allowed use he believes that a solution can be determined that will be a win for everyone. Ms. Bosworth asked if arranging pick up the next day would be a possibility to reduce the noise that would be associated with loading at 10:00 p.m. Mr. Polly responded that pick up the next day would be fine and if necessary he could arrange for delivery of the larger items. He assured the Commission that if required he would arrange for pick up to not be in the alley, thus eliminating any noise from his establishment. Mr. Reyes stated that he does not see noise being an issue. He stated that if Mr. Polly can secure written agreements from the other businesses to use of their parking spaces when they are closed he feels that would address the parking problem. Mr. Polly responded that he has signed shared parking agreements with three of the four other tenants as well as a list of their operating hours. He explained that he has spoken with Tim Borden, Treasure Coast Realty who is located next door and gotten the contact information for the building owners who are out of town at the present time. He stated that he also has the contact information for the owner of the 40 foot vacant lot and will be writing him a letter requesting a shared use agreement. If the owner is agreeable he would make improvements to the lot which would meet the City's codes for a parking lot. He stressed that it is his desire to do what is necessary to provide adequate parking for his customers. Mr. Reyes expressed concern that merchandise would be stack in front of the plate glass windows which would be unsightly. Mr. Polly responded that it is his: desire to make the auction house attractive and welcoming so it will attract the mid to high end clientele. Ms. Kautenburg stated that she would be more in favor if the auction house could be located in an industrial zone, but understands that has been explored with no success, She asked if the shared parking agreements are with the tenants and expressed concern that if the current tenant moves there is no longer an agreement. Mr, Polly responded that he would attempt to enter into an agreement with the new tenant. The owner of the Tall Tree Plaza assured the Commissioners that he would not lease to anyone who would not sign a shared parking agreement with the auction house for the hours their business is not in operation. Mr. Roth asked for details on the hours of operation of the other businesses on the nights the auction house would be open. Mr. Polly responded that one business closes at 6:30 pm, one at 7:00 pm and Dominoes, which is at the far west end of the plaza, closes at 135 of 157 SPECIAL EXCEPTION REQUEST Warehousing/Auction House in C-512 Zoning District 971 Sebastian Boulevard m r EXCERPT PAGE6 1:30 am. He stated that the preview starts at 4:00 pm which would result in about a 3 hour overlap; if that poses a problem he would be willing to schedule the preview for another day or time. Mr. Carter asked what the hours of operation would be during the week and if there would be any sales during that time. Mr. Pally stated that he plans a work week of Tuesday through Saturday, during which time his wife would be working taking in consignments and handling paperwork; selling would only be done during the auction once a month. Mr, Carter commended Mr. Polly on his enthusiasm. Mr. Polly responded that he believes the auction house will be a positive addition to the community and provide something for people to do on a Saturday evening. Ms. Kautenburg reiterated her concern about the parking issue. Ms. Bosworth responded that the Code allows a shared parking agreement with another business for up to 50% of the required parking if it is within 500 feet of the business. She stated that if that option is used it will be necessary to get signed and recorded agreements with the property owners. She explained that if the vacant lot is used it will be necessary to have a site plan for the parking lot showing the type material, entry to the site, etc. which will be more involved than the shared parking agreement. PAs. Bosworth stated that what is before the Commission is the Special Exception and the other related issues can be addressed separately. She reviewed the Planning and Zoning Commission findings and noted that the motion needed to take into consideration if this application meets those criteria and the staff conditions. Ms. Kautenburg called for any further discussion. Ms. Hall advised that the findings should be reviewed individually and it determined that compliance is based on factual information. Mr. Roth read each item for discussion and the consensus was that the applicant complies with each. Ms. Bosworth stated that if the pick up on a different day or delivery is going to apply it needs to be added as a condition of approval. Concern was expressed about the use of the rear of the building for merchandise pick up. Mr. Polly stated that loading from the front entrance would be easier and he would not use the back entrance. He explained that in his experience the auction is not at full capacity for the entire time it is being conducted, as a result the maximum number of spaces would not be required. Ms. Bosworth expressed concern about loading in the parking lot while the auction is being conducted and people are coming in and out of the parking lot. She suggested that, if an overflow parking plan can be established, two spaces in front of the auction house be designated for loading only. Mr. Polly responded that could be done and he would have sufficient staff on auction night to direct parking and help with loading purchases. 136 of 157 SPECIAL EXCEPTION REQUEST Warehousing/Auction House in C-512 Zoning District 971 Sebastian Boulevard D RA i�m I'm EXCERPT PAGE 7 Mr. Carter, I will make a recommendation that we make a motion to send to the City Counsel the recommendation for the Special Exception Request for warehousing and auction house on CR 512 at 971 Sebastian Boulevard with the conditions as stated on page 4. Mr. Roth asked if establishing times of pick up could be included in the motion. Ms. Bosworth suggested stating that merchandise pick-up is done at the front of the store in a designated space during auction hours. Ms. Kautenburg stated that the condition of a written agreement with the building owner for shared parking be included in the motion. Mr. Carter stated that he will include in his motion the requirement for a written shared parking agreement with the building owner which is recorded in the public records. MOTION: by Carter/Roth "I make a motion that we send to the City Council the recommendation for the Special Exception Request for warehousing and auction house on CR 512 at 971 Sebastian Boulevard with the conditions stated on page 4 and the additional conditions: large items are picked up or delivered on a different day; loading will be in front of building during auction hours; the back entrance can be used on non - auction days; the shared parking agreement must be executed with the building owner and recorded." Ms. Hall requested the motion be amended to include that the application meets the findings shown on page 5, Item 10 sub items 1 – 6. AMMENDED MOTION: by Caner/Roth "1 amend my motion to include the 6 items under Planning and Zoning Rules under Section 54-2-6.2(d) on page 5. Ms. Kautenburg called for discussion, hearing none she called for a vote. ROLL CALL: Ms. Kautenburg — Yes Mr. McManus — No Mr. Hughan (a) — Yes Mr. Carter — Yes Mr. Roth — Yes Mr. Reyes — Yes Mr. Alvarez — No Total vote was 5-2. Motion Carried. Ms. Bosworth advised Mr. Polly that the application will go before the Council in September and she will advise him of the exact date. 137 of 157 A-1 2-1 131vd 'da 11ceP- a 9z tJ nn jn} /� (�)1 rt,;.t r n.! - Lit_ Cr_ v�Lt�C ..C. � /yLQ..Q� CA_ V IA c n� Me a6 -YL 0 A� 138 of 157 Permit Application No. SERAST City of Sebastian ilL�1E OF PELIC,IY KLAVD Development Order Application Applicant (if not owner, written authorization (notarized) from owner is required) Name: BILLY POLLY Address: 833 BARBER ST. Phone Number: ( ) - 772-228-8464 E -Mail: BI LCOROOFINGI NC@YAHOO.COM Owner (If different from applicant) Name: � U� Address: Phone Number: ( ) - E -Mail: A// FAX Number: ( ) - FAX Number: Title of permit or action requested: a!XCeP7'f T- 4— SPECIAL44 E -AUCTION HOUSE, RETAIL/ASSEMBLY/wAker}o(4s PLEASE COMPLETE ONLY THOSE SECTIONS WHICH ARE NECESSARY FOR THE PERMIT OR ACTION THAT YOU ARE REQUESTING. COPIES OF ALL MAPS, SURVEYS, DRAWINGS, ETC. SHALL BE ATTACHED AND 8-112" BY 11" COPIES OF ANY ATTACHMENTS SHALL BE INCLUDED. ATTACH THE APPROPRIATE SUPPLEMETAL INFORMATION FORM. A. Project Name (if applicable): DEWLAND'S AUCTION HOUSE B. Site Information Address: 971 SEBASTIAN BLVD, SEBASTIAN, FL 32958 Lot: Block: Unit: Subdivision: 58.7,8,9,10 185 08 SEBASTIAN HIGHLANDS Indian River County Parcel #: 31381300002185000005.0 Zoning Classification: Future Land Use: C -Sri' C,f-I -.).- Existin Use: Proposed Use: Xivir uNIm Iet�-�lL_ AUe16y% r{ sa—'wheEr}o�csi�rG– C. Detailed description of proposed activity and purpose of the requested permit or action (attach extra sheets if necessarv): WE INTEND TO PROVIDE A GENERAL MERCHANDISE, FURITURE, PAINTINGS, JEWELRY, ECT. AVAILABLE FOR AUCTION ONCE A MONTH. DATE RECEIVED: / I'6� FEE PAID: $ -��T . ?i RECEIVED BY: 139 of 157 Permit Application No. D. Project Personnel: A ent: Name: BILLY POLLY Address 833 BARBER ST. SEBASTIAN, FL 32958 Phone Number: ( } - FAX Number: 772-228-8464 E -Mail: BILCOROOFINGINC@YAHOO.COM Attorney: Name: Address Phone Number: ( ) - FAX Number: E -Mail: Engineer: Name: j Address Phone Number. ( ) - FAX Number: E -Mail: Surveyor: Name: Address Phone Number: ( } - FAX Number. E -Mail: I, BEING FIRST DULY SWORN, DEPOSE AND SAY THAT: _ I AM THE OWNER _ I AM THE LEGAL REPRESENTATIVE OF THE OWNER OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT MATTER OF THIS APPLICATION, AND THAT ALL THE INFORMATION, MAPS, DATA AND/OR SKETCHES PROVIDED IN THIS APPLICATION ARE ACCURATE AND TRUE TO THE BEST OF MY KNOWLEDGE AND BELIEF, SIGKP51JRE__ DATE /I l SWORN TO AND SUBSCRIBED BEFORE ME BY V w (c' S Ir ro WHO IS PERSONALLY KNOWN TO ME OR PRODUCED - I- i Ib L AS IDENTIFICATION, THIS _L�L DAY OF 7-;i, ( If NOTARY'S SIGNATURE �i C/t,d�?: VI '- PRINTED NAME OF NOTARY 1 1 r ���ir� h r [ tv) f'_k / AJC-.. COMMISSION NO./EXPIRATION 1' c SEAL: 9dgida Carolina Medina Notary Public State of Florida My Commission Expires 12/2612020 p� �' 2 ° T Commission No. GG 57634 140 of 157 Permit Application No. The following is required for all comprehensive plan amendments, zoning amendments (including rezoning), site plans, conditional use permits, special use permits, variances, exceptions, and appeals, INVE, IV THE OWNER(S) 1 _ THE LEGAL REPRESENTATIVE OF THE OWNER(S) OF THE PROPERTY DESCRIBED WHICH IS THE SUBJECT OF THIS APPLICATION, HEREBY AUTHORIZE EACH AND EVERY MEMBER OF THE BOARD/COMMISSION OF THE CITY OF SEBASTIAN TO PHYSICALLY ENTER UPON THE PROPERTY AND VIEW THE PROPERTY IN CONNECTION WITH MY/OUR PENDING APPLICATION. INWE HEREBY WAIVE ANY OBJECTION OR DEFENSE I/WE MAY HAVE, DUE TO THE QUASI-JUDICIAL NATURE OF THE PROCEEDINGS, RESULTING FROM ANY BOARD/COMMISSION MEMBER ENTERING OR VIEWING THE PROPERTY, INCLUDING ANY CLAIM OR ASSERTION THAT MY/OUR PROCEDURAL OR SUBSTANTIVE DUE PROCESS RIGHTS UNDER THE FLORIDA CONSTITUTION OR THE UNITED STATES CONSTITUTION WERE VIOLATED BY SUCH ENTERING OR VIEWING. THIS WAIVER AND CONSENT IS BEING SIGNED BY ME/US VOLUNTARILY AND NOT AS A RESULT OF ANY COERCION APPLIED, OR PROMISES MADE, BY ANY EMPLOYEE, AGENT, CONTRACTOR OR OFFICIAL OF THE CITY OF SEBASTIAN. SIGNORRE DATE >' Sworn to and subscribed before me by Py-cN(e 5 c who is personally known to me or produced r_L, t>(— as (— as identification, this ? day of Notary's Signature fes, it lti�l Printed Name of Notary ° k"Mile- C.1,4,eP,4)t. Commission No./Expiration t -mfr—'!c-,rr Seal: 86&a Carolina Medina Notary Public State of Florida MY Commission Expires 12126/2020 Commission No. GG 57634 141 of 157 Permit Application No. Cry C* Supplemental Information SE&&S-T Special Use Permit (ATTACH ADDITIONAL PAGES IF NECESSARY.) HOME OF PELICAN ISLAND 1. Describe the use for which this special use permit is being requested: GENERAL MERCHANDISE AUCTION HOUSE 2. Describe how the granting of the special use permit will not be detrimental to the public safety, health or welfare or be injurious to other properties or improvements within the immediate vicinity in which the property is located. (Attach additional pages, if necessary) THIS PERMIT I BELIEVE WILL BE BENIFICIAL TO THE NEIGHBORING BUSINESS' DUE TO INCREASED EXPOSURE FROM POTENTIAL CUSTOMERS. CAUSING NO HARM TO PUBLIC SAFETY OR WELFARE OF NEIGHBORING PROPERTIES. 3. Describe how the use requested is consistent with the purpose and intent of the respective zoning district, and that the use is similar in nature and compatible with the uses allowed in such district. (Attach additional pages, if necessary): IT IS SIMILAR TO EXISITING ZONING AS WE WILL BEA RETIAL STORE WITH ASSEMBLY. NOT UNSIMILAR TO THE MARTIAL ARTS SCHOOL LOCATED NEXT DOOR. 4. Attach a list of the names and addresses of all owners of parcels of real property within three hundred (300) feet of the parcel to be considered. P' A r, � �� � 142 of 157 J p FRONT ENTRY WOr r ~ EMERGENCY J CW DOOR TO p REMAIN � n S o L Z N `�1 � E>usnNG RESTRDDu W�H TO REMNN ELECWC PNS LOCATION w EXISTING OFFICE TO REMAIN 12._9. PROPOSED 7' PASSINRd OPENING L WALLS TO 7� BE REMAIN — _F STEP 4'-O. — 2i EXISTING a RESTROOM �iECTrac i PNL, TO REMAIN STORAGE 1� ti -- STEP E70STWG LOCATION ; RESTROOM AREA < (UNIT #4) (UNIT #5) (REMAINDER) 0 C C c c c c 'o m c c c c c c c 0 0 0 c c c 0 0 c c 0 0 0 cccca Ln: c00c {SB' cca� 0 c c 0 0 0 o cc c o o YC'7 ■�7' r�J' c o iccy c icy c J p FRONT ENTRY WOr r ~ EMERGENCY J CW DOOR TO p REMAIN � n S o L Z N `�1 � E>usnNG RESTRDDu W�H TO REMNN ELECWC PNS LOCATION w EXISTING OFFICE TO REMAIN 12._9. PROPOSED 7' PASSINRd OPENING L WALLS TO 7� BE REMAIN — _F STEP 4'-O. — 2i EXISTING a RESTROOM ru n $ TO REMAIN ti -- STEP E70STWG ; RESTROOM TO REMNN PROPOSED 7' PASSTNRU OPENING p STORE -FRONT ` STORE -FRONT GLASS GLASS ZSTORAGE AREA I PROPOSED RECEPTION/ CONCESSION AREA `EXISTING IYALL IO BE REMAIN (UNIT #6) �o O �M FRONT ENTRY 0 �N r D Z July 19, 2017 Re: City of Sebastian Development Order Application for Dewiand's Auction House To whom it may concern, Dewland's Auction House does not intend to sell large scale items such as cars, boats, motorcycles etc. But in the rare occasion that we do offer these items for auction, these items will be kept at a different location and we will provide pictures and designated viewing times for preview. If you have any questions or need additional information, I can be reached at 772-453- 6142. Sincerely, 144 of 157 Business Hours for 971 Sebastian Blvd. Legacy Martial Arts: M -F 8:00am to 7:30pm Closed Saturday/Sunday Boost Mobile: M -Sat 10am to 7pm Sun 10am to 2pm Luxe: M -Sat 9:30am to 6:30pm Closed Sunday Dominos Pizza: M -Th 10:30am to 12am F -Sat 10:30am lam Sun 10:30am to 12am 145 of 157 r - LO _• ��I -vid�� W"Cl ED'.t OF PAVEMENT ---7/ dp / / ~ EDGE OF PAVEMENT-/ AVEMENT - / ti r1p' / 6' 5' S]DEW. EDGE OF PAVEMENT --/ Q Ag HOURS BEFORE 51G6INO GG1 NAL FREE 1--6Co--432-4n0 .sTA+YfV.[ STATE O C C4L O- fLt]PIi1l F.C. 'LOCK 185 �` `. :VACANT) /\ \ FUL}NO S/B'RE&AR 6 CAP N2264 NE CORNER L121 21 LANDSCAPE PLAN LANDSCAPE LEGEND I. TREES a ONG CR. 312 BUFFER - (4 CANOPY AND 5 UPOERSTORT/tOO L9 LIME BMC MEE (7) I TRE—N. SOUTH PROPERTY UNE 3. Tr. 4@@ EAST PROPER? LINE (12' HEIGHT)( 4(77 `5 BMOGN HBLLY (9) 5 NGV-YENLSR.N 070 SPACE (11' HElcill { RAx MYRTLE (14) ]. TOTAL3 TC -AL TREES REOLIREO . 48 TREES TOTAL TREES "WO DED - 48 TREES (e• HEIGIR) �..� VIBURNUMHEDGE 3' HEIGHT. 2" B.C. $� EWING PINE TREE AND EIZE {131 { TO REMAIN 6 V EYISDNG RMEE MIB sir TO BE REWMEO LANDSCAPE DATA I. TREES a ONG CR. 312 BUFFER - (4 CANOPY AND 5 UPOERSTORT/tOO L9 - (4 CAWPT ANO 5 UNUEAS1ORY/100 LFX216 LF) - 9 CANOW AND II UNBERSTORY I TRE—N. SOUTH PROPERTY UNE 3. Tr. 4@@ EAST PROPER? LINE - H TRI " LF 190 LF) B TREES . 1 1REE/33 LF SSB LF) - x TREES a,TREES ALONG NEST PROPERTY LINE 1 TREE/37 LF SS LF) - x TREES 5 NGV-YENLSR.N 070 SPACE . I IEEE/2.OGD SF {12.410 SF) - T TREES 0. GME' STREET RARM I MEE/5 SPACES (45 SPACES) - 9 7REES ]. TOTAL3 TC -AL TREES REOLIREO . 48 TREES TOTAL TREES "WO DED - 48 TREES LANDSCAPE NOTES 1 ALL IANOSCAPWG Skgl. IF NSTALLEO W ACCORDANCE NPH THE APP."LE PROVISIONS OF THE = OF SEBASTAH LUR'9. 2. ALL PLAMDIC BEDS SRHLL BE FULLY MULCHED TO A BEPTH OF B' Wi H A BARK 03 SHREOED ORUAM MATERNL MULCH. J. ALL LANDMAPED AREA. SHILL BE INN IRPICATED 417H AN .WTCMAPC SPRINKLER SYSTEM. C MES NOT INDRFTED AS PL LATINO BEDS CONTANINC TREES MIO/OH SHRUBS SHALL BE FULLT SOOGEO. S. ALL LANGSCAPINC TAATFRIALS SHALL BE FLORIDA W. 1 CR BETTER. PLACE RuaiiiER HOSE CEI vIim AT AL POLYTS OF CONTACT WTH TREE PEACE 3 CALalre2� IXEY ,.RES {DDUBIE STNANOS). OF 91fTARLE SFNENCTH FOR TREE. SPACED _QUAL DISTANCE MCARGT TREE ABOVE FRsT LATERAL STAMC1 ANB O -S' FRDr TOP BP STAKE REMOW BURL.V FROM TCT+ 7/3 OFF ROOTBAU [F APPU"ABLE 3• AIULOI (CYPRESS NFTLCH SAAU NOT RE UOLIZEO) FCRM SAUCER 'WITH v-d'cmmums EARTHEN H AIM AMUND PLMLTWO HC4E 2 xiAlO' A900 STAKE CRIVEN T NOUN GRAAM aLAHBNC pT :EPT4 SHILL EDUAL OEPRi BF ROOT 9ALL PLUS e' EOR sETTLKNE iAm1 DF COMPACTED SACRFlLL PUHETJM PIT TAD'" S1W1 � T7PCE RIE :IAMETE.R CF ROOT BALL NACKFILL ARBBRO RODTBALL AS SPETSED PLANT TOP OF a TBALL DIM 1lRN M 3TRSRY 'OLER THAN i`•2I's1RD GRADE PLACE RBO-RALL AT BOTTOM OF PLANTNG PIT ON S' LAYER GP LTTMPALTEB 9AF1 -PE E PLANTING DETAIL %T.S_ 3- TLLCN (CFPFcM ELLCN svM NOT BE MTx=) LORA, SAui6A aW 3' CONrTRUOUS EMnHOL RNLI ARCuA PLANING RmE PUYrt TIG PT) pEPRISLIA1 ]11A3L DimOF RaBT RAdL P1.11T16MG PR METH SN>BL BR; TACE THE D1N++E'ER FOR ROBT"LS 2. ARD .00m BR 2' LARGEM ON MAW -R FBR Rw MLS O ER 2'. 9AZR -IL MOW] Aga B4.L "PREPARED t/S PREPARED PLANF'NG SE, Am 2/3 ER4T4NC 590. PST TCP OF RCC, BAL '_rFll YfF`I' F!e® c"BE / PLACE ROOT 84.E A' 81P1:CAH Of PF.MPC PI&J, L BK MNOGA�O suBLVII-IGe F [P Q N Q J CL W W cc J J Q F C =R PANTING —JC- d �,WEEr C2 RAACW-r LEP AHpsLY, Ai , Pxa zB � 57 �B-,57 arX SEBASTAN ;4*;W HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE AGENDA ITEM TITLE RECOMMENDATION: 13 September 2017 Interim City Attorney Agreement Consider Interim City Attorney Agreement BACKGROUND: At the 23 August 17 Council meeting, the City Manager was directed to prepare an agreement for legal services between the City of Sebastian and Cynthia V. Hall. That agreement is attached and provides in part: 1. Cynthia V. Hall shall be designated as the Interim City Attorney and shall provide part-time contractual legal services for the City of Sebastian; and, 2. Compensation shall be at the same rate as the previous City Attorney. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: N/A t /} Administrative Services Department/CFO Review: ATTACHMENTS: Agreement to Provide Legal Services City Manager Authorization: ` lrL.� Date: 05 September 2017 148 of 157 Agreement to Provide Legal Services THIS AGREEMENT made and entered into this day of September 2017 by and between the City of Sebastian, a Florida municipal corporation (hereinafter referred to as "City") and VanDeVoorde Hall Law, PL, a Florida professional limited liability company (hereinafter referred to as "Attorney") pursuant to the following terms and conditions. WHEREAS, the City desires to retain Attorney as a law firm, and specifically attorney Cynthia V. Hall also known as Cynthia VanDeVoorde Hall as Interim City Attorney of the City of Sebastian; and WHEREAS, the City expects Attorney to perform all the responsibilities and obligations required as Interim City Attorney, as illustrated in Section III of this Agreement and pursuant to the City Charter, Codes and Ordinances and applicable State and Federal regulations; and, WHEREAS, Attorney is willing to enter into an interim relationship with the City of Sebastian to perform the services as provided; NOW THEREFORE in consideration of the mutual covenants contained herein, the City and Attorney, hereby agree as follows: 1. APPOINTMENT The City hereby appoints Attorney as the Interim City Attorney of the City of Sebastian effective as of the date of this Agreement. While this Agreement is with the law firm of VanDeVoorde Hall Law, PL, the City Attorney of record during the term of this Agreement shall be attorney Cynthia V. Hall, who is also known as Cynthia VanDeVoorde Hall, and who is a member of the Florida Bar in good standing. Should Cynthia V. Hall be unable personally to represent the City at a meeting or meetings, such as due to illness or travel, then another attorney at the firm of VanDeVoorde Hall Law, PL will be made available and offered to serve during such time with the approval of the City Manager. II. TERM OF AGREEMENT The intent of this Agreement is for the City to receive legal services until such time that the City retains the service of a City Attorney. The term of this Agreement will continue until either party terminates the Agreement with written notice. Written notice from the City will be presented by the City Manager as an authorized agent of the City and after such action has been directed by the City Council. Ill. DUTIES OF THE INTERIM CITY ATTORNEY It is understood that Attorney has been retained to act as a part-time independent contractor to provide general legal representation to the City as prescribed by the City Charter. These duties include providing legal services to the City Council and functioning as legal counsel to the City Clerk and City Manager at their request. This mission will include representation in the areas of general local government law, 1 149 of 157 employment law, land use law, real property law, environmental law, election law and constitutional law. Specific duties, for illustration purposes, may include: 1. Attending Regular and Special Meetings of the City Council and attendance at the meetings of the Planning and Zoning Commission. 2. Attending and representing the City at quasi-judicial board meetings other than City Council meetings. 3. Providing legal advice on general matters of the City to members of the City Council. 4. Conducting set office or conference hours as needed at City Hall for the purpose of advising the City Clerk, City Manager, and other Department Head staff on general legal matters that arise while conducting the day-to-day operations of the City. The City shall provide secretarial, office or conference space, equipment, and other administrative support in this function. Said office hours may be established by mutual consent of Attorney, City Clerk, and City Manager. 5. Drafting and executing other resolutions, ordinances, agreements, contracts, and other legal documents as required by the City Council, City Clerk, and City Manager. 5. Other matters that are deemed mutually agreeable between the parties that are not provided above. With the exception of requests from the City Council acting as a body, or individual members of City Council requesting consultation or legal opinions regarding City matters, the City Manager shall be the primary point of contact for the City in requesting the services or assistance of the Attorney, coordinating the flow of work to the Attorney, and establishing the relative priorities to be placed by the Attorney on each task for which the assistance of the Attorney is required. Cynthia V. Hall shall be the primary point of contact, and the lead attorney except as substitutions are authorized by this Agreement, for Attorney. Except for the attendance at meetings enumerated above, no member of the City staff may require the efforts of the Attorney on the behalf of the City unless authorized by the City Manager. This paragraph does not prevent the Attorney, in her discretion, from having one-on-one contact with City staff or City Council member(s) when such contact is needed in the best interests of the City. Notwithstanding the foregoing, any member of the City Council may request legal services and opinions of the Attorney regarding City matters, as provided in this Agreement. IV. COMPENSATION The City will compensate Attorney at a rate of two hundred dollars ($200) per hour, billable on a monthly basis by Attorney. V. INDEMNIFICATION Subject to any limitation imposed by Florida law, the City shall defend, save harmless and indemnify Attorney against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring out of Attorney's acting within the course and scope of his duties as Interim City Attorney. 2 150 of 157 VI. GOVERNING LAW The Agreement shall be subject to and governed by the laws of the State of Florida and venue for its enforcement shall be in Indian River County, Florida. VII. MODIFICATIONS No provision of this Agreement may be changed or modified except by written agreement executed by both parties hereto. VIII. ENTIRE AGREEMENT The Agreement constitutes the entire Agreement between the parties and contains all the Agreements described herein between the parties with respect to the subject matter hereof. Said Agreement supersedes any and all other Agreements, either oral or in writing, between the parties hereto with respect to the subject matter of this Agreement. 1X. NOTICES All notices consents, requests, instruction, approvals and other communications provided for herein shall be validly given, made or served in writing and either delivered personally or sent by certified mail, postage prepaid, return receipt requested, to the hereinafter designated address: To the City of Sebastian: City of Sebastian Attn: City Manager 1225 Main Street Sebastian, FL 32958 With copy to: City of Sebastian Attn: City Clerk 1225 Main Street Sebastian, FL 32958 To the Interim City Attorney: Cynthia V. Hall VanDeVoorde Hall Law, PL 1327 N. Central Avenue Sebastian, FL 32958 X. ENFORCEMENT In the event that it should become necessary for either party to retain the services of an attorney to enforce the terms of this Agreement, the prevailing party in any litigation which is brought on this Agreement shall be awarded all of its costs and expenses including but not limited to a reasonable attorney's fee. This provision shall apply to such expenses incurred at the trial and all appellate levels, without respect to who is the initiating party and shall apply to an action for declaratory relief if the party instituting its asserts specific contentions concerning the Agreement which are filed upon the Court. 3 151 of 157 IN WITNESS WHEREOF, the City of Sebastian has caused this Agreement to be executed by its City Manager and duly attested by its City Clerk and Cynthia V. Hall on behalf of VanDeVoorde Hall Law, PL has executed this Agreement, as of the day and year first above written. CITY OF SEBASTIAN, A Florida municipal corporation Bob McPartlan Mayor Attest: Jeanette Williams, MMC, City Clerk 4 VANDEVOORDE HALL LAW, PL A Florida professional limited liability company Cynthia V. Hall Authorized Member & Managing Attorney 152 of 157 CMOF F-Mm�-� AN HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: AGENDA ITEM TITLE: i��d17u lu l DRI I-w�1A1 Tiy►l 13 September 2017 City Attorney Search Announcement Authorize Publication BACKGROUND: At the 23 August 17 Council meeting, the City Manager was directed to prepare a final version of a search announcement for the City Attorney position. The attached announcement would be published by the City's Human Resources Department. The announcement would be disseminated through various legal publications and organizations including the Florida Bar News and the Florida Municit)al Attorneys Association. Publication costs are estimated at $1,500. IF AGENDA ITEM REO_ VIRES EXPENDITURE OF FUNDS: Publication Cost: $1,500 Administrative Services Department/CFO Review:,• �. ATTACHMENTS: City Manager Authorization: Date: 05 September 2017 Search Announcement WN 153 of 157 i'f1Y cF SEBASTI)kN HOME OF PELICAN ISLAND 1225 Main Street, Sebastian, FL 32958 (772) 388-8222 CITY ATTORNEY Part -Time -- Contractual Salary Range: DOQ and Experience The City of Sebastian, Florida, is seeking an experienced Part-Time/Contractual City Attorney. Candidates must have a degree from an accredited law school, at least five (5) years of experience in municipal, county, or administrative law, or a closely related field. Candidates must have a valid license to practice law in Florida, and be in good standing with The Florida Bar. The Sebastian City Attorney is appointed by, reports to, and serves at the pleasure of, the Sebastian City Council. The City Attorney attends all City Council meetings, and other advisory board meetings as directed. The City Attorney acts as legal counsel for the City, including legal advisor to the City Council, commissions, boards, and City departments. Responsibilities include: serves as the City's legal adviser; represents the City in Court; and, prepares, reviews, and renders legal opinions. The City Attorney is required to draft: administrative regulations; contracts; ordinances; resolutions; deeds; leases; along with other relevant legal documents. The City Attorney must be able to interpret laws, rulings and regulations, for the City. The City Attorney is required to stay current with developments in the legal field to ensure City policies, procedures, and practices, are consistent with local, state and federal laws. The City Attorney may prosecute cases on behalf of the City in coordination with the administrative direction of the City Manager regarding Code Enforcement, and shall have administrative responsibility for the conduct of hearings and coordination of the activities of the Special Magistrate, The City Attorney also serves as legal consultant for work place issues, providing interpretation and counsel, regarding employment/workplace law and Collective Bargaining Agreements. Applications will be accepted until the position is filled. Equal Opportunity Employer/Drug Free Workplace/ADA Government ChannellWebsite htto:llwww.citvofsebastian.oralemolovment-information 154 of 157 11n if SEWTIAN -_ ;4 1- HOME OFPEUCANI5LAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: 13 September 2017 AGENDA ITEM TITLE: Mutual Rescission; Golf Course Restaurant Concession Lease RECOMMENDATION: Approve Mutual Rescission and Release. BACKGROUND: The City's Golf Course Restaurant Concession Lease with DTF, Inc. (Dennis R. Fink and Theresa L. Fink) is in effect through 20 November 2017. A request has been made by DTF, Inc. to vacate the leasehold interest as soon as possible. A Mutual Rescission and Release of both parties to the Lease Agreement would end the legal relationship between DTF and the City. It will also allow DTF, Inc. to immediately vacate the facility. On 23 August, the City Council awarded a Concession Agreement to Wesley Campbell to operate the Golf Course restaurant following the end of the lease term with DTF, Inc. City Staff has had several meetings with Mr. Campbell to coordinate the agreed to improvements and renovations, which need to be completed by the City, and him, prior to the opening of a fully functional restaurant. The Agreement contemplated that some of this work could probably not be initiated until after 20 November and, due to the holidays, the opening would most likely be delayed, until as late as February 2018. By having access to the facility sooner, assuming the Mutual Rescission is approved, the City and Mr. Campbell expect that the work can be done more expeditiously. As a stipulation to DTF, Inc. agreeing to this Rescission was a request that they be compensated for their loss of normal revenues during the time the City had nine -holes closed due to the greens re -grassing. They have agreed to accept $5,058 as full compensation. Mr. Campbell has agreed to have this offset against amounts the City would have otherwise paid him for a portion of the restaurant improvements work. That amount is $3,500. Therefore, the net exposure to the City is $1,558. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Total Cost: $1,558 Amount of Appropriation Required: $1,558 Appropriation Source: Golf Course Fund Administrative Services Department Review: ATTACHMENTS: Concession Lease Rescission City Manager Authorization: G`its-��• Date: 06 September 2017 155 of 157 MUTUAL RESCISSION AND RELEASE AGREEMENT This Mutual Rescission and Release Agreement, made and entered into as of this 141' day of September, 2017, by and between the City of Sebastian, a Florida municipal corporation existing under the laws of the State of Florida, 1225 Main Street, Sebastian, Florida 32958 ("CITY"), and DTF, Inc., a Florida corporation (hereinafter "Concessionaire"), and Dennis R. Fink and Theresa L. Fink (collectively, "Guarantor") 643 Chessser Avenue, Sebastian, Florida 32958. WITNESSETH: WHEREAS, the Concessionaire and Guarantor entered into a Concession Lease with the CITY and the parties thereafter amended and terminated that First Agreement, and entered into a Concession Lease on the 20`h day of November, 1997; and WHEREAS, the Concessionaire desires an immediate and complete release of the terms of said Concession Lease and the immediate and total vacation of the Ieased property, including any and all equipment and fixtures whatsoever; and WHEREAS, the City also has an interest in the immediate and complete release of the terms of the Concession Lease and the immediate and total vacation of the leased property; and WHEREAS, all parties have determined that a Mutual Rescission of the Concession Lease is in their best interest and desire to proceed with a Mutual Rescission and Release of said Concession Lease. NOW, THEREFORE, in consideration of the covenants, terms and conditions to be performed as set forth hereinafter, the receipt and sufficiency of which are hereby acknowledged, the parties hereto have agreed and do agree as follows: I. The Concessionaire shall be relieved of making any further concession fees, that would have otherwise become due prior to the current November 20, 2017 Expiration Date. 2. The Concessionaire shall immediately vacate the leased property and hereby grants and transfers ownership of any equipment or fixtures to the CITY. Concessionaire shall not remove any equipment or fixtures, whatsoever, excepting Concessionaires personal effects, if any. Concessionaire and Guarantors herby certify that all improvements, fixtures, and equipment are free and clear of all claims, liens, security interests, or other encumbrances. 3. The Concessionaire shall be promptly paid five thousand fifty-eight dollars ($5,058) to compensate for the loss of business income during the recent partial closing of the golf course and a credit for one-half of the September 2017 rent. 4. The parties mutually agree that as this is a Mutual Rescission specifically requested by Concessionaire, Concessionaire will not be entitled to any reimbursement for improvements to leased property under Section 1(0 of the Concession Lease or otherwise. 156 of 157 5. The Concessionaire hereby completely releases and forever discharges the City of Sebastian, Florida, its agents, employees, representatives, insurers, of and from any and all claims, rights, damages, costs, attorney's fees, expenses and compensation of any nature whatsoever, known or unknown, whether based in tort, contract (express, implied or otherwise) or any other theory of recovery, and whether for compensatory or punitive damages, or for equitable relief, which the Concessionaire has now, or which may hereafter accrue or otherwise be acquired, in any way arising out of or connected with the Concession Lease with the CITY and any and all subsequent amendments and this Mutual Rescission and Release of the Concession Lease, 6. Concessionaire and Guarantors will cooperate fully with the transfer of the SAX liquor license to the City or a party designated by the City, and will sign all appropriate documents. FURTHERMORE, All the parties state: 1) they have carefully read this Mutual Rescission and Release; 2) they fully understand its final and binding effect; 3) they are signing this Cancellation voluntarily and with the full intent of releasing the City of Sebastian as set forth above; 4) they have not been fraudulently induced, coerced, or intimidated to sign this Mutual Rescission and Release; 5) they have not assigned the rights they are releasing hereunder; and 6) they have not relied upon any oral or written statement or acts made by the City of Sebastian, its agents, officers or attorneys; and they agree that this Mutual Rescission and Release may not be changed orally. IN WITNESS WHEREOF, the parties hereto have duly executed this Mutual Rescission and Release Agreement on this 14'h day of September, 2017. Attest: Jeanette Williams CMC Approved as to form and content: City Attorney CITY OF SEBASTIAN Joe Griffin City Manager CONCESSIONAIRE: DTF, Inc. Dennis R. Fink President and individually as Guarantor Theresa L. Fink . Vice President and individually as Guarantor 157 of 157