HomeMy WebLinkAbout09-18-2017 CC Agenda Packet w BudgetQiY X
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HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL SPECIAL MEETING
1sT BUDGET HEARING
AGENDA
FY 2017/2018 Proposed Millage and Tentative Budget
MONDAY, SEPTEMBER 18, 2017 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
1225 MAIN STREET, SEBASTIAN, FLORIDA OR ON THE CITY WEBSITE
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC HEARINGIADOPTION OF TENTATIVE MILLAGE AND FY201712018 BUDGET
A. City Attorney Advises City Council on Procedure for Millage/Budget Hearing and Reads
Titles of Resolutions No. R-17-28 Tentative Millage and R-17-29 Tentative Budget
B. City Manager Announcement that the Proposed Millage of 3.4000 Mills is 2.69% lower
than the "Rolled -Back Rate"
pgs 4-8 C. Budget Overview of Proposed Tentative Millage and Tentative Budget by CFO
Ken Killgore (PowerPoint)
D. Mayor Opens Public Hearing on Tentative Millage and Tentative Budget
pgs 9-10 E. Resolution No. R-17-28 -Tentative Millaqe for Calendar Year 2017 (Transmittal, R-17-28)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY. FLORIDA,
ADOPTING A TENTATIVE MILLAGE OF 3.4000 MILLS FOR THE CALENDAR YEAR 2017;
PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
pgs 11-28 F. Resolution No. R-17-29 FY 2017/2018 - Tentative Budaet (Transmittal, R-17-29,,
Balances)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR
BEGINNING 01 OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL
EXPENSES, AND/OR THE PRINCIPAL AND INTEREST PAYMENTS ON THE
INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE
FUNDS, DEBT SERVICE FUND, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND,
AIRPORT FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN SCHEDULE
"A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO
IMPLEMENT THE BUDGET; PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
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G. Mayor Announces that the Final Public Hearing on Millage and Budget is to be held on
Wednesday, September 27, 2017 at the City Council Regular Meeting at 6:00 p.m.
5. UNFINISHED BUSINESS
pgs 29-41 A. Resolution No. R-17-27 FAA Airport Improvement Program (AIP) Grant: Taxiways
'D' and 'E' Construction and Authorize City Manaaer to Execute Appropriate
Documents (Transmittal. R-17-27. Transmittal. Correspondence. Aareement)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AIRPORT IMPROVEMENT
GRANT AGREEMENT WITH THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR
THE CONSTRUCTION OF TAXIWAYS 'D' & 'E' AT THE SEBASTIAN MUNICIPAL
AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR AN EFFECTIVE DATE.
pgs42-50 B. Resolution No. R-17-23 Supplemental Joint Participation Aareement (SJPA)
Taxiways 'D' and 'E' 'ems and Authorize Citv Manaaer to Execute
Appropriate Documents (Transmittal. R-17-23. Transmittal, SJPA)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT (SJPA) WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION REFLECTING AMENDED AMOUNTS FOR THE
CONSTRUCTION OF TAXIWAYS 'D' &'E' AT THE SEBASTIAN MUNICIPAL AIRPORT;
PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
6. ADJOURN
HEARING ASSISTANCE HEADPHONES ARE AVAILABLE IN THE COUNCIL CHAMBERS FOR ALL GOVERNMENT
MEETINGS.
All City Council Meetings are aired live on Comcast Channel 25, ATT UVerse Channel 99 and streamed on City of
Sebastian Website www.cityofsebastian.org.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT
LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
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PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION R-15-10
Workshops and Special Meetinqs
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however,
City Council may extend or terminate an individual's time by majority vote of Council members
present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL
DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR,
unless answering a question of a member of City Council or City staff. Individuals shall not address
City Council after commencement of City Council deliberation on an agenda item after public input
has concluded, provided, however, the Mayor and members of City Council may recall an
individual to provide additional information or to answer questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning and applauding are not
permitted and may result in expulsion from the meeting. The Chair shall make determinations on
such remarks, subject to the repeal provisions below.
Appealinq Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote
of City Council shall overrule any decision of the Chair.
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9/14/2017
2018 Budget and Capital Program
General Fund Summary
Presentation on Draft Budget and
$ 682,998 Personnel Costs
Capital Improvement Program
(6,762) Operating Expenses
(164,035) Capital Equipment
City Council Special Meeting
(503,812) Transfers to Other Funds
Monday, September 18, 2017
(185.774) Contingency
Prepared By:
$ (177,385) Net Budget Decrease
Ken Killgore
Administrative Services Director and CFO
L
3
Other Considerations
General Fund Overview
o Millage at 3.4000 — $4,099 More in
c Referendum for an Increased Homestead
Exemption.
Ad Valorem Revenue Than Last Year
1 $25K Exempt
But 2.69% Lower Than Rolled -Back.
2nd $25K Taxed
Adding 3 Full -Time Positions and 1
rd
4th $25K Exempt
$25K Taxed
Part-time.
5th
5 $25K Exempt
Reserves Are Fully Replaced for the
o Helps on Property Over $100K per SOH.
Costs of the Voluntary Early
c, Roll -back Disregards Extra Exemption.
Retirement Program,
3
Offsetting Millage Increase Will Shift
Burden to Rentals and Commercial.
a
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9/14/2017
Other Considerations
All Other Expenditures
Ballot Nov. 2018 - Effective Jan. 1, 2019 - FY2019-24
Personnel Cost Up $682,998
(Dollars in Millions)
3.400 Mills Now Total Homestead Others
o Capital Purchases Down $164,035:
# Tax Proceeds $3,797 $1.625 $2.172
o 3% Allocated for Employee Pay
%of Proceeds 100.0% 42.8% 57.2%
(CFPEA & CFPBA Tentatively Agreed).
3.791 Mills - 5120 Added Exemotlon - 11.5,6 Increase
o 2.3% Higher Medical Insurance
Tax Proceeds $3.797 $1.375 $2.422
Premiums versus 10% Allocated.
% of Proceeds 100.0% 36.2% 63.801a
River Lagoon Account.
Part-time Cemetery Maintenance Worker to Full-time.
• Suggesting allocation for pay increases for
3.8277 Mills - $130 Added Exemotlon - 12.6% Increase
employees demonstrating extraordinary
Tax Proceeds $3.797 $1.352 $2.445
performance or assuming significantly more
of Proceeds 100.0% 33.1% 66.9%
5
duties and responsibilities.
6
Personnel Cost (Continued)
All Other Expenditures
o General Fund Position Changes:
o Operation Cost Down $6,672.
Audio Vlswal Technician (Temp).
Community Development Director/CRA Manager.
o Capital Purchases Down $164,035:
Additional Police officer and 2 Part-time Police Officers.
Shifted to DST and Recreation Impact.
Removed City Engineer Position.
Changed 1 Maintenance Worker to 2 Part-time In the
Deferred Replacements — Use R&R.
Roads & Maintenance Division.
Added 2 Maintenance Workers In Stormwater Division.
o Transfers Down $503,812:
Reduced 1 Part-timer in Facilities Maintenance.
Primarily for Street Repaving and the Indian
Reduced Gymnastic Assistants Part-time from 10 to 8.
River Lagoon Account.
Part-time Cemetery Maintenance Worker to Full-time.
o Net Change of 3 Full-time, 1 Part-time.
�
B
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9/14/2017
Enterprise Funds:
Enterprise Funds:
Golf Course
Airport
r, Assuming More Revenue Due to
o Rentals Projected Higher Due to Income
Capital Improvements and Upgrades
from Hangar C.
to the Restaurant.
Allocatingg $320 000 for Repaving Pleasant
View, Rollinghii(s and Schumann in 2019.
o $6,000 Increase in Airport Rent.
Development Advertising. ,000 Allocated for nomc
o Paying Principal and Interest on
Building Fund Inter -fund Loan.
o $10,000 Allocated for Entrance Signage.
o Repaying $25,000 of General Fund Loan
o Cart Lease Approved 6/28/17
and Scheduled Amortization of Loans from
Discretionary Sales Taxes.
EW
Enterprise Funds:
Special Revenue and Other Funds:
Building
Special Revenue Funds
Operating Revenue Estimates Reduced.
_Local Option Gas Tax:
Expecting $31,744 for Principal and
p g P
Allocating $451,000 far Repaving Indian
River Drive next year.
Interest on Golf Course Loan.
Allocatingg $320 000 for Repaving Pleasant
View, Rollinghii(s and Schumann in 2019.
No Additional Loans are Assumed.
Allocating $250,000 Each Year After.
o Parking In Lieu Of Fund:
$13,775 on Last Year of Agreements.
Expecting $71,442 Year End Balance in 2018.
zz
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9/14/2017
Special Revenue and Other Funds:
Special Revenue and Other Funds:
Special Revenue Funds
Special Revenue Funds
o Discretionary Sales Tax:
River -front CRA Fund:
Computer Upgrades and PC Replacements
Scheduled for 2019,
Repairs at Working Waterfront.
Replacement of Police Vehicles.
Special Events,
Pickle Ball - 4 Courts in 2018, 4 in 2019.
Sign Grant Program adjusted to $40,000.
Shoreline Work at Working Waterfront in 2019.
Septic -to -Sewer Connection Program after
201&. ($230K Allocated in 2017, Plus $240K
Matching on Stonecrop Drainage in 2018.
Earmarked for Lagoon.)
Police Radio System Upgrade.
Updating CRA Master Plan in 2018.
Relocation of Public Works Compound.
Annual Funding for Riverview Park Trees.
Stormwater Heavy Equipment.
Funds for Wayfinding Signage in 2018 and
Matching on Several Airport Projects.
Street Signage in 2019 and 2020.
New Irrigation System at Cemetery.
Special Revenue and Other Funds:
Special Revenue and Other Funds:
Special Revenue Funds
Special Revenue/Trust Funds
o Recreation Impact Fee Fund:
Law Enforcement Forfeiture Fund:
Barber Street Ballfield Lighting in 2018.
Used Only for Unbudgeted Items.
ADA Playground in 2018.
cCemetery Trust Fund:
o Stormwater Utility Fund:
Headstone Straightening Project in 2018.
Stormwater Park Electric, Pump/Baffle Box
Filters, Replacing Equipment, Road Crossing &
1/$ of Lot Sales Are Set Aside for offsetting
Side Yard Piping.
Operating Expenditure.
, /z of Lot Sales Are Set Aside for Providing
Increasing Annual Transfer to General Fund to
About 75% of General Fund Spending.
Additional Internment Sites.
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9/14/2017
Special Revenue and Other Funds:
Debt Service Obligations
Public Hearing Dates
o Discretionary Sales Tax Debt Service Fund:
Final Maturity was 4/01/17.
o Final Hearing on Millage and Budget
c Stormwater Utility Debt Service Fund:
at Regular Meeting on Wednesday,
Includes Required Bank Note Payments.
September 27th
$1,912,000 Outstanding as of 9/30/17.
Final Maturity on 5/01/22.
o Questions/Comments?
c Paving Nate:
Included in Local Option Gas Tax Fund.
$1,263,000 Outstanding as of 9/30/17.
Final Maturity on 2/01/22.
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SEBASTLAN
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: 18 September 2017
AGENDA ITEM TITLE: Resolution to Adopt a Tentative Millage of 3.4000 for
Calendar Year 2017.
RECOMMENDATION: Adopt R-17-28 approving a Tentative Millage of 3.4000,
which is 2.69% lower than the "Rolled -Back Rate".
BACKGROUND: In accordance with Florida Statute 200.065 (7) (a.) (1.), the
City Council is required to tentatively adopt a millage rate for calendar year 2017 and budget
year beginning 01 October 2017 and ending 30 September 2018 at the first public hearing in
which the budget is presented.
Staff is recommending the tentative millage be set at the
rate of 3.4000. This is 2.69% lower than the "Rolled -Back Rate" of 3.4939. This and other
General Fund revenue sources will be sufficient to: L) provide for wage adjustments and a net
increase in number of positions; 2.) maintain current spending levels for operational
expenditures; and, 3.) provide funding for certain equipment that could not be funded from other
special revenues.
The Recommended Budget Document is available on the
City's Website.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUND-S:NN//A
Administrative Services Department Review: 6��4L'L.!f , L 4-1r,
ATTACHMENTS:
City Manager Authorization:
Date: 15 September 2017
Resolution R-17-28
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RESOLUTION NO. R-17-28
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A TENTATIVE MILLAGE OF
3.4000 MILLS FOR THE CALENDAR YEAR 2017; PROVIDING
FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. MILLAGE RATE LEVY. There is hereby proposed to levy an Ad
Valorem Tax of THREE POINT FOUR ZERO ZERO ZERO (3.4000) MILLS against all real
and tangible personal property for the calendar year (January 1, 2017 through December 31,
2017) and the resulting tax revenue is to be appropriated for the General Operating Fund of the
City of Sebastian for the fiscal year beginning October, 1, 2017 and ending September 30, 2018.
Section 2. ROLLED -BACK RATE. The tax rate established in Section 1. is 2.69%
lower than the computed "rolled -back" tax rate of 3.4939 mills.
Section 3. CONFLICT. All resolutions or parts of resolutions in conflict herewith
are hereby repealed.
Section 4. EFFECTIVE DATE. This resolution shall take effect immediately upon
its adoption.
The foregoing Resolution was moved for adoption by Councilmember The
motion was seconded by Councilmember and, upon being put into a vote,
the vote was as follows:
Mayor Bob McPartlan
Vice -Mayor Andrea B. Coy
Councilmember Jim Hill
Councilmember Linda Kinchen
Councilmember Ed Dodd
The Mayor thereupon declared this Resolution duly passed and adopted this 18`h day of
September 2017.
ATTEST:
Jeanette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Bob McPartlan, Mayor
Approved as to form and legality for the
reliance by the City of Sebastian only:
City Attorney
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L -"Lf
SETL4V
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL FORM
COUNCIL MEETING DATE: 18 September 2017
AGENDA ITEM TITLE: Resolution to Adopt a Tentative Budget for FY 2017-18.
RECOMMENDATION: Consider Resolution R-17-29 Adopting Tentative Fiscal
Year 2017-18 Budget.
BACKGROUND: Staff has compiled a balanced Recommended Budget for
Fiscal Year 2017-18 that assumes a millage being set at the rate of 3.4000. Over the past several
months, Staff has presented our budget recommendations to the Citizen's Budget Review
Advisory Board, PIanning Board and City Council. We believe that funding has been included in
amounts sufficient to meet those needs we anticipate will be the most important to address over
the next fiscal year.
The Citizen's Budget Review Advisory Board has
expressed agreement with the recommended millage and budget. A more complete copy of the
recommended budget is available on the City's website. Schedule "A" of the Resolution
summarizes the budget. The required public hearing and adoption of the final millage and budget
is scheduled for the regular City Council meeting on 27 September 2017.
Staff's proposed Budget Document is on the City's
Website.
IF AGENDA ITEM REQUIRES EXPENDITURE OF FUNDS: NIA
Administrative Services Department/CFO Review:
ATTACHMENTS: 1. Resolution R-17-29 with Schedule "A"
2. Fund Projected Balances
City Manager Authorization:
Date: 15 September 2017
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RESOLUTION NO. R-17-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE
TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING 01
OCTOBER 2017 AND ENDING 30 SEPTEMBER 2018; MAKING
APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES,
CAPITAL EXPENSES, AND FOR THE PRINCIPAL AND INTEREST
PAYMENTS ON INDEBTEDNESS OF THE CITY IN THE CITY'S
GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND,
CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT
FUND, AND BUILDING DEPARTMENT FUND AS PROVIDED FOR IN
SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY
OF THE CITY MANAGER TO IMPLEMENT THE BUDGET;
PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a Proposed Budget for the City of Sebastian
for the fiscal year beginning 01 October 2017, and ending 30 September 2018; and
WHEREAS, on 18 September 2017, the City Council has conducted a Public Hearing on the
Tentative Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that:
Section 1. The Tentative Budget is hereby adopted for the Fiscal Year beginning 01
October 2017 and ending 30 September 2018, subject to final hearing on 27 September 2017.
Section 2. The amounts shown on the attached Schedule "A" is appropriated out of the
Treasury of the City, including any revenues accruing to the City available for purposes of the
City's budgetary accounts.
Section 3. The City Manager shall be authorized and directed to proceed with the
implementation of the service programs and projects provided for in the budget. Such
implementation is to be consistent with the provisions of the City Code of Ordinances and
policies established by the City Council.
Section 4. The City Manager shall be authorized to make budget adjustments within
budgetary accounts, as he deems appropriate. He shall be further authorized to make budget
adjustments between budgetary accounts when necessary to implement programs, projects, and
expenditures authorized by the City Council. All other budgetary adjustments will require prior
approval by the City Council.
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Section S. If any clause, section, or other parts of this Resolution shall be held by any Court
of competent jurisdiction to be unconstitutional or invalid, such unconstitutional or invalid part
shall be considered as eliminated and shall in no way affect the validity of the other provisions of
this Resolution.
Section 6. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed
to the extent of such conflict.
Section 7. This Resolution shall become effective upon passage.
The foregoing Resolution was moved for adoption by Councilmember . The
motion was seconded by Councilmember and, upon being put into a vote,
the vote was as follows:
Mayor Bob McPartlan
Vice -Mayor Andrea B. Coy
Councilmember Jim Hill
Councilmember Linda Kinchen
Councilmember Ed Dodd
The Mayor thereupon declared this Resolution duly passed and adopted this 18th day of
September, 2017.
ATTEST:
Jeanette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Bob McPartlan, Mayor
Approved as to form and legality for the
reliance by the City of Sebastian only:
Cynthia V. Hall, Interim City Attorney
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ATTACHMENT TO RESOLUTION R-17-29
SCHEDULE"A"
BUDGET SUMMARY
FISCAL YEAR 2017/2018
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GENERAL FUND
REVENUES:
001501
Taxes and franchise fees
$
7,884,576
001501
Licenses and permits
138,500
001501
Intergovernmental
2,608,036
001501
Charges for services
404,140
001501
Fines and forfeits
55,000
001501
Miscellaneous
233,269
001501
Transfers in
725,000
Total Revenues
$
12,048,521
EXPENDITURES:
010001
City Council
$
54,893
010005
City Manager
276,569
010009
City Clerk
225,160
010022
Audio Visual
134,138
010010
City Attorney
101,554
010020
Administrative Services
652,296
010021
Management Information System
220,197
010041
Police Administration
893,551
010043
Police Operations
2,778,265
010047
Police Detective Division
803,619
010049
Police Dispatch Unit
597,355
010045
Code Enforcement Division
173,549
010051
Engineering
418,276
010052
Roads and Maintenance
615,953
010053
Stormwater Utility
926,206
010054
Fleet Management
228,632
010056
Facilities Maintenance
314,412
010057
Parks and Recreation
926,176
010059
Cemetery
178,423
010080
Community Development
421,109
010099
Non -departmental
1,016,936
Unappropriated
91,252
Total Expenditures
$
12,048,521
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ATTACHMENT TO RESOLUTION R-17-29
SCHEDULE"A"
BUDGET SUMMARY
FISCAL YEAR 2017/2018
SPECIAL REVENUE FUNDS
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2
LOCAL OPTION GAS TAX FUND
120010
REVENUES
Taxes
S
683,001
Miscellaneous
14,090
Appropriation from prior year
96,457
Total Revenues
S
793,548
120051
EXPENDITURES
Operating
$
100,103
Debt service
242,445
Transfers out
451,000
Total Expenditures
$
793,548
DISCRETIONARY SALES TAX FUND
130010
REVENUES
Taxes
S
3,187,750
Miscellaneous
27,708
Total Revenues
$
3,215,458
130051
EXPENDITURES
Transfers out
$
2,478,137
Unappropriated
737,321
Total Expenditures
$
3,215,458
RECREATION IMPACT FEE FUND
160010
REVENUES
Impact fee
$
163,800
Miscellaneous
4,880
Restricted cash balance carryforward
286,320
Total Revenues
$
455,000
160051
EXPENDITURES
Transfers out
$
455,000
Total Expenditures
$
455,000
STORMWATER UTILITY FUND
163010
REVENUES
Stormwater utility fee
S
998,000
Miscellaneous
3,535
Restricted cash balance carryforward
116,453
Total Revenues
$
1,117,988
163051
EXPENDITURES
Operating
$
417,988
Transfers out
700,000
Total Expenditures
$
1,117,988
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ATTACHMENT TO RESOLUTION R-17-29
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2017/2018
SPECIAL REVENUE FUNDS - CONTINUED
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PARKING IN -LIEU -OF FEE FUND
190010
REVENUES
Miscellaneous
$
I4,204
Total Revenues
$
14,204
190051
EXPENDITURES
Unappropriated
14,204
Total Expenditures
$
14,204
LAW ENFORCEMENT FORFEITURE FUND
190010
REVENUES
Fines and forfeits
$
1,000
Miscellaneous
145
Total Revenues
$
1,145
190051
EXPENDITURES
Unappropriated
$
1,145
Total Expenditures
$
1,145
COMMUNITY REDEVELOPMENT AGENCY FUND
163010
REVENUES
Tax Increment - Sebastian
$
178,556
Tax Increment - Indian River County
171,433
Miscellaneous
37,878
Total Revenues
$
387,867
163051
EXPENDITURES
Operating
$
217, t92
Grants and Aids
40,000
Capital Outlay
60,000
Unappropriated
70,675
Total Expenditures
$
387,867
DEBT SERVICE
FUNDS
DISCRETIONARY SALES SURTAX REVENUE BONDS
230010
REVENUES
Miscellaneous
$
-
Transfers in
-
Restricted cash balance carryforward
-
Total Revenues
$
-
230051
EXPENDITURES
Debt service
$
-
Total Expenditures
$
-
STORMWATER UTILITY REVENUE BONDS
263010
REVENUES
Miscellaneous
$
900
Transfers in
403,792
Total Revenues
$
404,692
263051
EXPENDITURES
Debt service
$
404,078
Unappropriated
614
Total Expenditures
S
404,692
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ATTACHMENT TO RESOLUTION R-17-29
SCHEDULE "A"
BUDGET SUMMARY
FISCAL YEAR 2017/2018
CAPITAL PROJECTS FUNDS
REVENUES
Transfer from Discretionary Sales Tax fund 2,074,345
Transfer from Local Option Gas Tax fund 451,000
Transfer from Recreation Impact Fee Fund 455,000
Grants 2,951,963
Total Revenues $ 5,932,308
EXPENDITURES
Transportation $ 3,689,658
Recreation facilities projects 668,000
Stormwater Improvements/Physical Environment 750,000
Public Safety 444,000
General Government 380,650
Total Expenditures S 5,932,308
ENTERPRISE FUNDS
GOLF COURSE FUND
410010 REVENUES:
Charges for services $ 1,294,434
Miscellaneous revenues 53,464
Total Revenues S 1,347,898
EXPENSES:
GOLF COURSE ADMINISTRATION
410110 Personal services
$
283,542
Operating expenses
289,386
Repayment of Building Fund Loan
31,744
Total Administration
$
604,672
GOLF COURSE GREEN DIVISION
410120 Operating expenses
$
585,129
Total Golf Course Green Division
$
585,129
GOLF COURSE CARTS DIVISION
410130 Personal services
$
92,291
Operating expenses
8,400
Debt Service on Can Lease/Purchase
57,406
Total Golf Course Carts Division
S
158,097
Total Golf Course Expenses
$
1,347,898
17 of 50
4
ATTACHMENT TO RESOLUTION R-17-29
SCHEDULE"A"
BUDGET SUMMARY
FISCAL YEAR 2017/2018
I Dial DIX11 w IN 1.9 no 011191 1129401e 01►t111411
TOTAL BUDGET SUMMARY
GENERAL FUND $ 12,048,521
SPECIAL REVENUE FUNDS 5,985,210
DEBT SERVICE FUNDS 404,692
CAPITAL PROJECT FUNDS 5,932,308
ENTERPRISE FUNDS 2,536,198
TOTAL BUDGET FOR ALL FUNDS $ 26,906,929
18 of 50
5
AIRPORT FUND
450010
REVENUES
Charges for services
$
483,156
Miscellaneous revenues
14,300
Total Revenues
$
497,456
450110
EXPENSES:
Personal services
$
228,229
Operating expenses
209,727
Debt service
24,500
Capital Outlay
10,000
Transfer out
25,000
Total Expenses
$
497,456
BUILDING DEPARTMENT
480010
REVENUES
Charges for services
$
652,400
Miscellaneous revenues
38,444
Total Revenues
$
690,844
480110
EXPENSES:
Personal services
$
503,260
Operating expenses
104,463
Unappropriated
83,121
Total Expenses
$
690,844
TOTAL BUDGET SUMMARY
GENERAL FUND $ 12,048,521
SPECIAL REVENUE FUNDS 5,985,210
DEBT SERVICE FUNDS 404,692
CAPITAL PROJECT FUNDS 5,932,308
ENTERPRISE FUNDS 2,536,198
TOTAL BUDGET FOR ALL FUNDS $ 26,906,929
18 of 50
5
pro
Fra chile Fomes (No Gro P G F
ulilit ge oes (z% Gr wlh) FN RAL FUIV p
ROSEC
�^�e59ovem 8ntel (2� G alwth FY 15-16FI SCgt Ye f? A�NCieS
othereen�e X0.5%Grh) $ 3,603,0 q FY r6 r7 xOjg 20z3
anstefs
1n (,257,430 $ 3,J95S FY17-
surancelrp(Sfornyweter 2,686,322 1,293,325 $ 3,J 1g FY
GF antl St eHurrl�ne Me mel ery CRA 2, 654.8173 2,711, 90 8 1,333 96?4 $ 18-19
P FRA( FV Ra/mburse 8hew ) 28,859 ?,532, 0 ? ,4s4 3'7g9.B2q FY 19.20
ersonne/ Cost (1 RF1 rFN1/E ants Gig 660 7 3B. 02 2,6081 123 $ � ' 799 624 FY 20.21
Toa rOpeating ExPenalnl lnsuran 53 18 083 34.43 2, J25 528 2 387, 326 $ 3, 7,99.624 FY 21.22
791
Capital e to Olh ration nFu n en G � h) %, other 3%) 1, Jq p 8 2 , 899 29 3g 79 5298 2, 8,98204 9 1919, 9,2 $ .44j,
6 $ 3Y 22 2
$ 1 9, 0 7 6 8, 2, 24 3
Pa,Gj p placarsonomont nos $ 8.527 $ 1178 1 7796 0 J39
9.174 2,976202 2,978 373 i' 99,624
En .Publicgineenrg Fq�! Fqu pT ndditions $ 1 2576 09 $ 7,732 922 $ 73.49 3.7$0 B 8296840 7g 8.684 3,110 13, 3.037' 1
Public vv,
Ro pment 1.046 q1) 3.113 922 $ 8 2.271 $1 - 8 8J 7,840 38,010 3,250.0 8
Worktls $ 368 711 2.29 $63 >9 87
Pub, ic workVVOrks atOrks er E 913.700 70a-, 81 0 $ 3.200 4390 $ 9 043 1?.SSB 9 929 6 80 791840
Pub/ Works works Pa hks 440"
ers9uipMenl �3 2pq 632 1 j gi? 269 $ 1Z 4,3,' 3,
$ 3 384, 8p J.
72 820 gJ2 979.638
me(e p Pa824 $ 1?, 200.439 9.736.018 S 13,0909?7
Public ylwo rks Ce Replete rucks
OT C
no Maryyll Fou/ mo nmerGa� yntl Component 2p, pOp 6 meq, 919 $ 290.43
q 39 S 3.?88.095 $$113 368,544
°wer s Opp Sq $ 1 0,439 0471.038
TOTAL Py Fy17 ow E'Wenditures 1-•600 ,9000 3.?98,534 3,200
TO q Fyf8 10,000 g $ 71"
7'07-
C /Y 28, 000
TO g,000
AitFY7 0 $ 11'�2,o2p 1,750,p� ?5 ppU 2$,000 30 6 6.000
13,
707 -AL 22
000
BOTNNI G .000
RY JUN $ 13.304, 7Sq 20 000 40,000 5 ?5 000
TO r,4 RFVENU S Bq(q yCF $ 1195126,9 1000 25 000
UNRES7RCreoITURF ALAN 7 25,000
TED RESERVE B $ $ 12.378,124 �
5352
CF 1j7'J-0854 $ 5.811,428 $ 12.131,91
582 11,782,379
1 J8 $ 9
$ 5,4�g $ 13.304 �$q 13 49�g.05.3 $ 5 S 974.
4.28 7 .271 814. 12• 454
9 12
9 053 $ S ?4055 $ 12 378.1245 $i2 558.608 $ S $ 13.336.5
S. 45,608 1 761 "919 1 12 8 �i9 89 $ g 3� 5 $ 13 70
1.989 $ 12.974.454 13,0,90' 03 $ S 2,477
.388,, 73.-09 927 13-368' 142901
5.147 0 1.9 ..544
19 of 50
LOCAL OPTION GAS TAX FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
20 of 50
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY
21.22
FY
22.23
Local Option Gas Taxes
S
646,132
$ 656,732
$
683,001
$
710,321
$ 738,734
$ 768,283
$
799,015
S
830,975
FDOT Lighting Agreement
10,352
12,532
12,908
12,908
12,908
12,908
12,908
12,908
Transfer from General Fund (AAF*Streets)
200,000
200,000
-
-
Investment Income
1,780
1,700
1,182
1,000
1,173
1,568
2,034
2,572
Total Revenues
$
858,264
$ 870,964
$
697,091
$
724,229
S 752,815
$ 782,760
$
813,956
$
846,455
Street Lights
S
183,067
$ -
$
-
$
-
$ -
S -
$
-
S
-
R1R Crossing Maintenance
5,103
5,103
5,103
5,103
5,103
5,103
5,103
5,103
All Aboard Florida
106,000
Road Striping
20,000
20,000
20,000
20,000
20,000
20,000
20,000
Indian River Drive Light Pales
2,846
Road Signs and Markings
23,553
20,512
35,000
35,000
35,000
35,000
35,000
35,000
Sidewalk Construction and Repair
44,077
40,000
40,000
40,000
40,000
40,000
40,000
40,000
Total Operational and Maintenance
$
258,646
$ 191,615
$
100,103
$
100,103
$ 100,103
S 100,103
$
100,103
$
100,103
Debt Payment - Final FY22.23
242,748
242,635
242,445
243,177
243,802
243,340
242,801
122,174
School Crossing Beacons
9,488
Street Repaving for FY15 + Main Street
246,678
Repaving
153,500
TOTAL
$
901,572
Catch-up Street Repaving
663,423
TOTAL
S 1,107,161
Repaving (Indian River Drive)
451,000
TOTAL
$
793,548
Repaving (Pleasant ViewlRollinginilislSchumann)
320,000
TOTAL
$
663,280
Repaving, as needed
250,000
TOTAL
$ 593,905
Repaving, as needed
250,000
TOTAL
$ 593,443
Repaving, as needed
250,000
TOTAL
$
592,904
Repaving, as needed
250,000
TOTAL
$
472,277
BEGINNING FUND BALANCE
S
418,661
S 375,353
S
139,156
S
42,699
103,648
262,559
451,875
672,928
BUDGET RESERVE - 15% OF EXPENSES
98,824
129,679
82,665
63,015
52,515
52,515
52,515
52,515
UNRESTRICTED RESERVE BALANCE
S
319,838
$ 245,674
S
56,491
$
(20,316)
$ 51,133
S 210,043
S
399,360
$
620,412
TOTAL REVENUES
858,264
870,964
697,091
724,229
752,815
782,760
813,956
646,455
TOTAL EXPENDITURES+TRANSFERS
901,572
1,107,161
793,548
663,280
593,905
593,443
592,904
472,277
ENDING FUND BALANCE
$
276,530
3 9,477
$
(39,966)
S
40,633
$ 210,043
$ 399,360
$
620,412
$
994,590
20 of 50
DST Revenue
Principal from $285,000 Airport Advance 09/29/08
Interest from $285,000 Airport Advance
Principal from $267,511 Airport Advance 01105/11
Interest from $267,511 Airport Advance
Investment Income
UST PROJECT REVENUE
City Halt Debt (Retires 2018)
Stormwaler Debt (Retires 5101122)
Computer Replacement and Annual Upgrades
MIS Servers
Firewall Software
UPS Bypass Switches
Audio Visual Equipment
Laserfiche Software Upgrade
Wireless Capability at City Hall and Police Station
Police Vehicles and Equipment
City Hall/Police Air Conditioners
Diesel Fuel Tank and Software
Presidential Streets
Fish House Improvements
Construct Hangar "C"
Airport Drive East
Tulip Drive
CavCor Boat Parking Paving Completion
Roof Repairs (City Hall and PD)
Painting City Hall
Police - Public Parking
City Hall Parking Lot
Patch Truck
Diesel Tractor
Golf Course Improvements
Police Evidence Garage/Fixtures
Dispatch Consoles Upgrade
Working Waterfront Phase 2A Enhancements
Working Waterfront Drainage Phase 3 Shoreline
Excavator (Grant matching)
Replace Schumann Sidewalk
Street Reconstruction
Runway Markings
Automated Weather Observation System
Electrical Boring for Swoop Pond
Service Pathway
Chipper
TOTAL FY 16
Street Reconstruction (Vocelle and Damask)
Backhoe
Purchase 190 Sebastian Blvd.
Slonecrop Drainage
Airport Master Plan DesignlEnvironmenial Study
Taxiway "C", 'D" and "E" Design
Dump Truck ( Split with StormwalerlGeneral Fund)
Golf Clubhouse Reconstruction
Cemetery ColumbariUms (Excess of Trust Fund Budget)
TOTAL FY 17
Dispatch Console and Radia System Replacement
Dispatch Power $ource/Generator
Public Works Garage Compound
Pickle Ball Courts
Stormwater Heavy Equipment
Airport Shade Hangars
Taxiway "D" and "E" Construction
Airport Security Cameras
Construct Access Road West
Cemetery Irrigation System
TOTAL FY 18
Cal Loader
8 yd. Brush Truck
Skid Steer Track Mower
Taxiway "C" Construction (West and East)
Engineering and Construction of Hangar "D"
TOTAL FY 19
TOTAL FY 20
TOTAL. FY 21
TOTAL FY 22
Cemetery South Paved Roadway
TOTAL FY 23
BEGINNING FUND BALANCE
BUDGET RESERVE - 10% OF EXPENSES
RESERVE FOR ADVANCES
UNRESTRICTED RESERVE BALANCE
TOTALREVENUES
TOTALEXPENOITURES+DEBT+TRANSFERS
ENDING FUND BALANCE
Cash on Hand
DISCRETIONARY SALES TAX FUND (DST)
PROJECTED BALANCES
50,000
30,000
FISCAL YEARS 2098-2023
50,000
FY 15-16
FY 16-17
FY 17-16
FY 18-19
FY 19-20
FY 20-21
$ 3,052,152
$ 3,110,000
$ 3,187,750
$ 3,267,444
$ 3,349,130
$ 3,432,858
649
675
702
6,730
6,999
7,279
11,351
11,325
11,298
11,270
11,001
10,721
0
1,800
1,872
1,946
2,024
2,105
8,025
10,700
10,628
10,554
10,476
10,395
8,424
2,965
3,208
2,597
3,182
1,874
$ 3,080,601
$ 3,137,465
$ 3,215,458
$ 3,300,540
$ 3,382,811
$ 3,465,232
868,342
354,253
20,000
-
63,390
401,143
402,176
403,792
402,914
401,355
400,961
27,541
112,440
30,000
210,000
30,000
30,000
7,307
40,000
21,200
4,000
75,650
12,104
60,999
12,000
350,000 300,000
40,000 40,000
50.000
50,000
200,000
50,000 100,000
200,000
3,000,000 1,000,000
172,000
145,000 290,000
200,000
125,000
75,D00 -
128,819
225,000
$ 5,085,733
2,711,355
FY 21-22 FY 22-23
$ 3,518,680 $ 3,606,647
7,570 7,873
10,430 10,127
8,189 8,517
10,311 9,983
2,408 4,175
$ 3,557,588 $ 3,647,321
234,292 -
30,000 30,000
300,000 300,000 300,000
40,000 40,000
50,000
70,000 145,000
40,000
100,000
225,000
1,155,961
849,292
100,000
430,000
$ 2,413,577 $ 2,709,105 $ 1,854,518 $ 2,591,840 $ 806,647 $ 1,478,t03 $ 3,787,374 $ 6,495,670
278,507 399,205 247,814 508,573 271,136 115,596 84,929 43,000
528,149 525,674 523,100 514,424 505,401 496,017 480,258 463,868
$ 1,606,921 $ 1,764,226 $ 1,083,604 $ 1,568,842 $ 30,111 $ 866,490 $ 3,222,187 $ 5,988,802
3,080,601 3,137,465 3,215,458 3,300,540 3,382.811 3,465,232 3,557,588 3.647,321
2,785,073 3,992,053 2,478,137 5,085.733 2,711,355 1,155,961 849,292 430,000
$ 1,902,449 $ 929,639 $ 1.820,926 $ (216,350) $ 701,567 $ 3,175,761 $ 5,930,483 $ 9,206,123
$ 2,180,956 $ 1,328,844 $ 2,668,740 $ 292,223 $ 972,702 $ 3,291,357 $ 6,015,412 $ 9,249,123
21 of 50
50,000
30,000
50,000
5,000
249,341
388,250
350,000
40,000
-
25,000
28,656
107,372
24,143
263,151
109,062
101,396
-
177,t24
41,915
65,000
40,640
32,517
-
36,600
62
29,335
-
156,252
49,224
599,858
22,915
345,281
20,000
-
63,390
15,791
202,193
25,280
23,828
136,121
479,045
7,307
21,200
4,000
12,104
60,999
$ 2,785,073
130,545
50,000
84,169
71,162
22,000
187,500
25,800
13,110
60,000
175,000
40,093
$ 3,992,053
57,000
17,000
400,000
213,000
125,000
109,195
100,000
150,000
$ 2,478,137
350,000 300,000
40,000 40,000
50.000
50,000
200,000
50,000 100,000
200,000
3,000,000 1,000,000
172,000
145,000 290,000
200,000
125,000
75,D00 -
128,819
225,000
$ 5,085,733
2,711,355
FY 21-22 FY 22-23
$ 3,518,680 $ 3,606,647
7,570 7,873
10,430 10,127
8,189 8,517
10,311 9,983
2,408 4,175
$ 3,557,588 $ 3,647,321
234,292 -
30,000 30,000
300,000 300,000 300,000
40,000 40,000
50,000
70,000 145,000
40,000
100,000
225,000
1,155,961
849,292
100,000
430,000
$ 2,413,577 $ 2,709,105 $ 1,854,518 $ 2,591,840 $ 806,647 $ 1,478,t03 $ 3,787,374 $ 6,495,670
278,507 399,205 247,814 508,573 271,136 115,596 84,929 43,000
528,149 525,674 523,100 514,424 505,401 496,017 480,258 463,868
$ 1,606,921 $ 1,764,226 $ 1,083,604 $ 1,568,842 $ 30,111 $ 866,490 $ 3,222,187 $ 5,988,802
3,080,601 3,137,465 3,215,458 3,300,540 3,382.811 3,465,232 3,557,588 3.647,321
2,785,073 3,992,053 2,478,137 5,085.733 2,711,355 1,155,961 849,292 430,000
$ 1,902,449 $ 929,639 $ 1.820,926 $ (216,350) $ 701,567 $ 3,175,761 $ 5,930,483 $ 9,206,123
$ 2,180,956 $ 1,328,844 $ 2,668,740 $ 292,223 $ 972,702 $ 3,291,357 $ 6,015,412 $ 9,249,123
21 of 50
RECREATION IMPACT FEE FUNDS
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23
Recreation Impact Fees $ 163,800 S 163,800 $ 163,800 S 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800
Investment Income 4,353 5,181 4,880 3,377 4,255 5,137 6,024 6,915
PROJECTED REVENUE $ 168,153 $ 168,981 $ 168,680 $ 167,177 $ 168,055 $ 168,937 $ 169,824 $ 170,715
Equipment Building 16,584
Community Center (Paving/Drainage/Lighting) 940 50,220
Barber Street Netting 14,875
TOTAL FY 15
TOTAL FY 16 $ 32,399
Pickle Ball (See DST)
Parks & Recreation Comprehensive Plan
Parks Inspection
Football Field Restrooms
CavCorp Boat Parking Landscaping
Barber Street Ballfield Lighting
TOTAL FY 17
ADA Playground
TOTAL FY 18
TOTAL FY 19
TOTAL FY 20
TOTAL FY 21
19,600
12,800
128,100
15,491
$ 226,211
375,000
80,000
$ 455,000
BEGINNING FUND BALANCE:
Zone A
Zone B
Zone C
Zone D
All Zones
Recreation Impact Fees
Zone A
Zone B
Zone C
Zone D
All Zones
Investment Income
Zone A
Zone B
Zone C
Zone D
All Zones
Transfers:
Zone A
Zone B
Zone C
Zone O
All Zones
Ending Balances:
Zone A
Zone B
Zone C
Zone D
All Zones
5 305,003
$
375,034
$ 374,205
$ 281,310
$ 358,578
$ 436,248
$
514,323
BEGINNING FUND BALANCE
$ 769,138
$ 904,892
$ 847,662
$ 551,342
$ 728,519
$ 896,574
$ 1,065,511
S 1,235,334
TOTAL REVENUES
168,153
168,981
168,680
167,177
168,055
168,937
169,824
170,715
TOTAL EXPENDITURES
32,399
226,211
455,000
0
0
0
0
0
ENDING FUND BALANCE
$ 904,892
$ 847,662
$ 561,342
$ 728,519
$ 896,574
$ 1,065,511
$ 1,235,334
S 1,406,050
$ 728,519
FY 16-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
BEGINNING FUND BALANCE:
Zone A
Zone B
Zone C
Zone D
All Zones
Recreation Impact Fees
Zone A
Zone B
Zone C
Zone D
All Zones
Investment Income
Zone A
Zone B
Zone C
Zone D
All Zones
Transfers:
Zone A
Zone B
Zone C
Zone O
All Zones
Ending Balances:
Zone A
Zone B
Zone C
Zone D
All Zones
5 305,003
$
375,034
$ 374,205
$ 281,310
$ 358,578
$ 436,248
$
514,323
$ 592,807
117,095
135,946
108,947
24,600
53,524
82,612
111,861
141269
38,818
47,733
48,100
61,025
74,041
87,122
100,270
113,485
308,223
346,180
316,410
194,407
242,376
290,592
339,057
387,773
$ 769,138
$
904,892
$ 847,662
$ 561,342
$ 728,519
$ 896,574
$
1,065,511
$ 1,235,334
$ 75,576
$
75,576
$ 75,576
$ 75,576
$ 75,576
$ 75,576
$
75,576
$ 75,576
28,776
28,776
28,776
28,776
28,776
28,776
28,776
28,776
12,649
12,649
12,649
12,649
12,649
12,649
12,649
12,649
46,800
46,800
46,800
46,800
46,800
46,800
46,800
46,800
S 163,800
S
163,800
$ 163,800
$ 163,800
$ 163,800
$ 163,800
$
163,800
$ 163,800
$ 1,726
$
2,147
S 2,154
$ 1,692
$ 2,094
$ 2,500
$
2,908
$ 3,319
663
778
627
148
313
473
632
791
220
273
277
367
432
499
567
635
1,744
1,982
1,822
1,170
1,416
1,665
1,917
2,171
$ 4,353
$
5,181
S 4,880
$ 3,377
$ 4,255
$ 5,137
$
6,024
$ 6,915
$ 7,271
$
78,552
$ 170,625
$ -
$ -
$ -
S
-
$
10,587
56,553
113,750
-
3,954
12,555
-
10,587
78,552
170,625
-
$ 32,399
$
226,211
$ 455,000
$ -
$ -
$ -
$
-
S -
$ 375,034
$
374,205
$ 281,310
$ 358,578
$ 436,248
$ 514,323
$
592,807
$ 671,701
135,946
108,947
24,600
53,524
82,612
111,861
141,269
170,836
47,733
48,100
61,025
74,041
87,122
100,270
113,485
126,769
346,180
316,410
194,407
242,376
290,592
339,057
387,773
436,744
$ 904,892
$
847,662
$ 561,342
$ 728,519
$ 896,574
S 1,065,511
$
1,235,334
$ 1,406,050
22 of 50
Stormwater Fees
Transfer from General Fund
Investment Income
SW PROJECTED REVENUE
Professional Services
Permit
Stormwater Park Maintenance
Ditch Maintenance
Road Crossings/Sideyard Pipes
Pipe Sliplining
Pumps/Baffle Box Maintenance or Replacement
Total Operational and Maintenance
Lagoon Improvements (25K Oyster Mats, 1/3rd Interlocal)
SW -618 and SW -619 Pickups
SW -616 4X4 Pickup
4X4 HerblUtitity Vehicle and Equipment
Armadillo
SW -628 Tandum Dump Truck
Swale Improvement Grants
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FY1S
SW -606 1 Ton Crew Cab Pickup
SW -614 4X4 2006 Pickup
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FY17
NPDES 5 Year Permit
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FYI
Pumps
Transfer to General Fund for Swale Maintenance
Excavator Buckets/Mowing Heads
TOTAL STORMWATER FYI
Water Tank and Trailer
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FY20
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FY21
Pickup Truck Replacement
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FY22
Pickup Truck Replacement
Transfer to General Fund for Swale Maintenance
TOTAL STORMWATER FY23
BEGINNING FUND BALANCE
BUDGET RESERVE - 15% OF EXPENSES
UNRESTRICTED RESERVE BALANCE
ANNUALREVENUES
ANNUAL EXPENDITURES
ENDING FUND BALANCE
STORMWATER UTILITY FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
$ 991,055
$ 998,000
$ 998,000
$ 998,000
$ 998,000
$ 998,000
$ 998,000
S 998,000
100,000
100,000
-
-
-
-
-
-
3,400
4,109
3,535
2,702
3,644
4,215
5,077
5,645
$ 1,094,455
S 1,102,109
$ 1,001,535
$ 1,000,702
$ 1001,644
S 1,002,215
S 1,003,077
S 1,003,645
S 148
$ 150
$ -
$ -
$ -
$ -
S
$
500
8,682
10,000
10.000
10.000
10,000
10.000
10.000
10.000
37,100
50,827
100,000
90,000
90,000
90,000
90,000
90,000
90,000
-
110,000
50,000
4,770
10,000
10.000
10,000
10.000
10,000
10.1100
10.000
$ 101,527
S 230,650
S 160,000
$ 110,000
$ 110,000
S 110,000
$ 110,000
$ 110,000
100,000
100,000
47,851
30,349
17,612
72,860
90,027
150,000
250,000
550,000
$ 920,199
48,000
-
-
30,000
650,000
$ 1,220,677
7,988
700,000
$ 1,117,988
1,800
700,000
-
45,000
$ 811,800
20,000
700 000
$ 888,000
700,000
$ B30,000
35,000
700,000
$ 890,000
35,000
700,000
$ 845,000
$ 100,300 $ 274,556 $ 155,988 $ 39,535 $ 228,437 $ 342,081 $ 514,295 $ 627,372
138,030 183,102 167,698 121,770 133,200 124,500 133,500 126,750
$ (37,730) S 91,455 $ (11,710) $ (82,235) $ 95,237 $ 217,581 $ 380,795 $ 500,622
1,094.455 1,102,109 1,001,535 1,000, 702 1,001,644 1, 002,215 1.003.077 1, 003,645
920,199 1,220,677 1,117,988 811,800 888,000 830,000 890,000 845,000
$ 136,526 3 (27,113) $ (128,163) $ 106,667 $ 208,881 $ 389,795 $ 493,872 $ 659,267
23 of 50
P
gRKING
t�ves ents in 6feu of PROJE N ��EV O
pROJFCTEO come t'arkt�9 Py 15-16 FlgCq� YT Eo 13 FUND
REVENUE NCES
Fy 16.17 p y 2p18.2023
Expentlitur 26.130 Fy 17.1$
Park'
es: 5 28
ark��9 0� t 358 ,418 Fy
OJ,E T 041 P�ki 8/ to Qr,Ve 26,488 78 ��7 $ y 13,775
� 19.19 $
Py 19.20 F 20.
O)v 01S URSEM 4.204 432 y 21 F
REEt NNttvG DUN pE TRUST FUT S 67 44 7p3 432 436! $ $ Y 21 22 F y 22 23
EkPFA/ UES BALANCE N0. 62 13,79 436 439 $
ElypllyG F � E ALgMC $ 46 549 58 495 439 442 535
E
26,488 S 72,975 535
S 62 �8,s65 S 43.44
72,975 $ 58.495 14,204 $ 57,649
43,445 $432 $ 58,08
S%649 S 58.08 436 § 58,517
2 S - 439 '� 58.956
5g,517 3s ,442
95 S 59,398
58,956 S535
5g, 398 c -
24 of 50
Tax Increment from City
Tax Increment from County
Rents
Investment Income
PROJECTED REVENUE
Waterfront Renovations/Expenses (Crabby Bills)
Fagade/Sign Improvement Program
Sewer Connection Program
Special Events
Operating Expenditures
Update CRA Master Plan
Signage for Chamber of Commerce
Veteran's Memorial
Speed Cushions on Indian River Drive
CavCorp Enhancements
Transfer to General Fund for Quality Maintenance
Landscapirg Maintenance Contract
TOTAL RIVERFRONT CRA FY16
TOTAL RIVERFRONT CRA FY17
Riverview Park Tree Canopy
Wayfinding Signage
TOTAL RIVERFRONT CRA FY18
Street Signage
TOTAL RIVERFRONT CRA FY19
TOTAL RIVERFRONT CRA FY20
TOTAL RIVERFRONT CRA FY21
TOTAL RIVERFRONT CRA FY22
TOTAL RIVERFRONT CRA FY23
BEGINNING FUND BALANCE
ANNUALREVENUES
ANNUAL EXPENDITURES
ENDING FUND BALANCE
RIVERFRONT CRA FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
FY 15-16 FY 16.17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22.23
$ 181,150 $ 161,631 $ 178,556 S 183,913 $ 189,430 S 195,113 $ 200,966 $ 206,995
157,874 160,610 171,433 176,576 181,873 187,329 192,949 198,738
36,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000
3,019 3,227 1,878 2,433 3,037 3,324 4,064 4,873
$ 378,043 $ 381,468 S 387,867 S 398,921 S 410,341 S 421,766 $ 433,980 $ 446,606
23,572 24,000 24,000 24,000 24,000 24,000 24,000 24,000
10,196 30,000 40,000 40,000 40,000 40,000 40,000 40,000
69,500 230,000 - 100,000 100,000 100,000 100,000 100,000
37,120 42,000 42,000 42,000 42,000 42,000 42,000 42,000
63,014 26,654 101,192 103,824 106,535 109,328 112,204 115,167
50,000
15,000
11,209
3,875
8,195 188,730
21,667
118,370
$ 366,718
$ 556,384
10,000 10,000 10,000 10,000 10,000 10,000
50,000
S 317.192
50,000 50,000
$ 319,824
$ 372,535
$ 325,328
$ 328,204
S 331,167
S 446,728 $ 458,053 S 283,137 $ 353,812 $ 432,909 S 470,714 S 567,153 $ 672,929
378,043 381,468 387,867 398,921 410,341 421,766 433,980 446,606
366,718 556,384 317,192 319,824 372,535 325,328 328,204 331,167
$ 458,053 $ 283,137 $ 353,812 $ 432,909 $ 470,714 $ 567,153 $ 672,929 $ 788,368
' Note, $270,000 is also currently available front the $100,000 per year allocation from ad valorem taxes far Indian River Lagoon cleanup.
Detail on Oneratina Expenditures:
Iridian River County Tax Assessor
$ 5,000 $
5,000
$ 5,000
$ 5,000
$ 5,000
$ 5,000
$ 5,000
$ 5,000
City of Sebastian Administration
13,202
13,202
87,740
90,372
93,083
95,878
98,752
101,715
Street Lighting
15,579
-
-
-
-
-
-
-
WaterlSewer
946
-
-
-
-
Janitorial Services
20,398
Submerged Land Lease
3,968
4,710
4,710
4,710
4,710
4,710
4,710
4,710
Legal Advertisements
1,463
1,500
1,500
1,500
1,500
1,500
1,500
1,500
CRA Association
175
175
175
175
175
175
175
175
Ad Valorem Taxes
2,033
2,067
2,067
2,067
2,067
2,067
2,067
2,067
Tree Inventory
250
-
-
-
-
-
Total Operating Expenditures
$ 63,014 $
25,654
$ 101,192
$ 103,824
$ 106,535
S 109,328
$ 112,204
S 115,167
25 of 50
FY 15-16
Charges for Services (5% Rate Increase; $ 1,030,793
Proshop Sales
58,461
Rents
28,473
Other Revenue
4,587
Contributions
9,143
Sale of Carts or Equipment
3,900
Temporary Loan from General Fund
402,000
Transfer from General Fund R&R
1,446,620
Advance from Building Fund (Greens)
1,446, 620
Investment Income
FY 17-18
PROJECTED REVENUE
$ 1,537,357
Operating Costs
S 1,295,329
Proshop Cost of Sales
44,954
Transfer to Capital Fund
51,664
Bank Note/Capital Lease - Golf Carts
57,278
Rebuild Greens
$ 1,338,156
Other Capital/Picker, Washer, Dispenser
2,000
Fuel Tank
6,568
TOTAL FY 16
$ 1,457,793
Close out Capital Fund
26,119
Repayment of Temporary Loans
42,000
Interest Payment to Building Fund
42,000
Principal Payment to Building Fund
42,000
TOTAL FY 17
4,460
TOTAL FY 18
4,460
TOTAL FY 19
4,460
TOTAL FY 20
9,133
TOTAL FY 21
7,004
TOTAL FY 22
7,004
TOTAL FY 23
7,004
BEGINNING FUND BALANCE
TOTALREVENUES
EXPENDITURES
OPERATING FUND BALANCE
BEGINNING FUND BALANCE
Transfer from DST Fund
Transfer from Operating Fund
Advance from Building Fund
Transfer from General Fund R&R
Investment Income
Course Bathrooms
Irrigation System - DST & Building Loan
Cart Path Repairs
Trash Recepticles
Golf Bag Rest
Golf Bag Stands
Pump #1 Motor Replacement
Ice Machine
Ice Machine for Eagles Nest
Pressure Wash/Paint Clubhouse
Pump Replacement
Electrical Work
Starter Shack Repairs
Cart Barn Repairs
Parking Lot Lights - Building Loan
Roofing/Shutters - Building Loan
Painting and Carpet
CAPITAL FUND BALANCE
Total Fund 410 and 415 Balances
Due to Other Funds Balances
Building Fund Advance Balance
CAFR Unrestricted Balance
GOLF COURSE FUND
$ (168,608)
S (595,321)
$ (595,321)
$ (595,539)
PROJECTED
BALANCES
$ (595,737)
1,537,357
1,254,320
1,382, 898
FISCAL YEARS 2018-2023
1,446,620
1,446,620
1,534,933
1,446, 620
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
S 911,464
$ 1,274,434
$ 1,338,156
$ 1,338,156
$ 1,338,156
$ 1,338,156
$ 1,338,156
37,750
55,000
55,000
55,000
55,000
55,000
55,000
26,119
42,000
42,000
42,000
42,000
42,000
42,000
4,460
4,460
4,460
4,460
4,460
4,460
4,460
9,133
7,004
7,004
7,004
7,004
7,004
7,004
88,313
88,313
1,907
175,174
$ 1,254,320
$ 1,382,898
$ 1,446,620
$ 1,446,620
S 1,446,620
$ 1,534,933
$ 1,446,620
$ 1,268,056
$ 1,258,748
$ 1,268,189
$ 1,277,700
S 1,287,283
$ 1,296,937
5 1,306,664
29,000
35,000
35,000
35,000
35.000
35,000
35,000
167,534
57,406
57,406
57,406
57,406
57,406
57,406
175,174
1.907
2,500
34,818
52,000
45,000
35,000
114,000
15,621
4,544
7,118
6,796
6,470
6,139
5,804
5,465
24,626
24,948
25,274
25,605
25,940
26,279
$ 1,681,033
$ 1,382,898
$ 1,446,838
$ 1,446,850
$ 1,446,432
$ 1,535,087
S 1,446,435
$ (248,172)
$ (168,608)
S (595,321)
$ (595,321)
$ (595,539)
S (595,769)
$ (595,582)
$ (595,737)
1,537,357
1,254,320
1,382, 898
1,446, 620
1,446,620
1,446,620
1,534,933
1,446, 620
1,457,793
1,681,033
1,382,898
1,446, 838
1,446, 850
1,446,432
1,535,087
1,446,435
S (168,608)
S (595,321)
$ (595,321)
$ (595,539)
$ (595,769)
$ (595,582)
S (595,737)
$ (595,552)
S 140,923 S (34,818)
$ 599,858
51,664
34,818
356,700
26,913
24,600
616
103,396
884,376
5,997
59,055
2,384
4,627
2,685
7,890
5,161
2,391
3,300
3,185
25,011
9,650
23,886
10,242
20,916
61,940
$ (34,818) $
$ $ $ $ $ S
$ (203,426) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) S (595,552)
(535,800) (535,800) (535,800) (483,800) (438,800) (403,800) (289,800) (274,179)
(356,700) (356,700) (332,074) (307126) (281,852) (256,247 (230,308) (204,029
$(1,095,926) $(1,487,821) $(1,463,195) $(1,386,466) $(1,316,421) $(1,255,629; $(1,115,844) S(1,073,760
26 of 50
AIRPORT FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
CAPITAL FUND:
BEGINNING FUND BALANCE
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY
21-22
FY
22-23
OPERATING FUND:
532,818
1,179,906
2,389,463
2,262,317
900,000
900,000
1,900,000
Transfers from General Fund
Fuel Sales Revenue (2.5% Increase)
$ 78,095
$ 74,000
$ 74,000
$ 75,850
$ 77,746
$ 79,690
$
81,682
$
83,724
Non-taxable Rents
391
391
391
391
391
391
Total Expended
391
717,513
391
Golf Course Rents
100,000
100,000
106,000
106,000
106,000
106,000
$
106,000
$ -
106,000
Taxable Rents
231,847
238,375
298,625
298,625
298,625
298,625
(58,097)
298,625
$ (34,717)
298,625
Other Revenue
106,070
80,793
73,840
73,840
73,840
73,840
(90,000)
73,840
(55,000)
73,840
Transfer from General Fund
4,826
5,526
DST Fund Advance Balance
(550,638)
(548,163)
(545,589)
(536,913)
(527,890)
(518,506)502,747
Investment Income
892
567
600
784
1,031
956
$ (612,252)
874
$ (559,292)
791
PROJECTED REVENUE
$ 522,121
$ 499,652
$ 553,456
$ 555,490
$ 557,634
$ 559,502
$
561,412
$
563,371
Operating Costs
379,515
381,946
437,956
443,211
448,530
453,912
459,359
464,872
Fuel Purchases for Resale
57,919
55,000
56,000
57,400
58,835
60,306
61,814
63,359
Mower
2,524
Fencing Repairs
27,416
Air Conditioners
14,061
Gate Installation
12,000
Vehicle Purchase
29,331
Swoop Pond
6,020
Wind Sock and Pole
4,826
Repayment of General Fund Advance
50,000
10,000
25,000
10,000
10,000
10,000
10,000
10,000
Repayment of DST Fund Advance
19,376
24,500
24,500
30,500
30,500
30,500
30,500
30,500
TOTAL FY 16
$ 598,162
TOTAL FY 17
$ 476,272
Entrance Signage
10,000
TOTAL FY 18
$ 553,456
TOTAL FY 19
$ 541,111
TOTAL FY 20
$ 547,865
TOTAL FY 21
$ 554,718
TOTAL FY 22
$
561,673
TOTAL FY 22
$
568,730
BEGINNING FUND BALANCE
$ 17,944
S (58,097)
$ (34,717)
$ (34,717)
$ (20,339)
$ (10,570)
$
(5,786)
$
(6,047)
TOTAL REVENUES
522,121
499,652
553,456
555,490
557,634
559,502
561,412
563,371
TOTAL EXPENDITURES+DEBT+TRANSFERS
598,162
476,272
553,456
541,111
547,865
554,718
561,673
568,730
ENDING FUND BALANCE
$ (58,097)
$ (34,717)
$ (34,717)
$ (20,339)
$ (10,570)
$ {5,786)
$
(6,047)
$
(11,407)
CAPITAL FUND:
BEGINNING FUND BALANCE
$
-
$ -
$ -
$ -
$ -
$ -
$ -
$
Grants
532,818
1,179,906
2,389,463
2,262,317
900,000
900,000
1,900,000
Transfers from General Fund
2,800
Transfers from DST
181,895
297,267
334,195
128,819
225,000
225,000
100,000
Total Expended
717,513
1,477,173
2,723,658
2,391,136
1,125,000
1,125,000
2,000,000
ENDING FUND BALANCE
$
-
$ -
$ -
$ -
$ -
$ -
$ -
$
TOTAL OPERATING AND CAPITAL
$
(58,097)
$ (34,717)
$ (34,717)
$ (20,339)
$ (10,570)
$ (5,786)
$ (6,047)
$ (11,407)
General Fund Advance Balance
(100,000)
(90,000)
(65,000)
(55,000)
(45,000)
(35,000)
(25,000)
(15,000)
DST Fund Advance Balance
(550,638)
(548,163)
(545,589)
(536,913)
(527,890)
(518,506)502,747
486,357)
CAFR Unrestricted Balance
$
(708,735)
$ (672,880)
$ (645,306)
$ (612,252)
$ (583,460)
$ (559,292)
$ 533,794
$ 512,764)
27 of 50
BUILDING FUND
PROJECTED BALANCES
FISCAL YEARS 2018-2023
28 of 50
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY 21-22
FY 22-23
Operating Revenue
S 801,641
$ 645,400
$ 652,400
$ 671,972
$ 692,131
$ 712,895
S 734,282
S 756,310
Other Revenue
8,428
2,000
2,500
2,500
2,500
2,500
2,500
2,500
Transfer from General Fund
-
25,000
-
-
-
-
-
-
Principal on Golf Course Loan
-
24,626
24,948
25,274
25,605
25,940
26,279
Interest on Golf Course Loan
-
4,544
7,118
6,796
6,470
6,139
5,804
5,465
Investment Income
5,323
5,700
4,200
4,172
4,550
4,948
5,011
5,432
PROJECTED REVENUE
$ 815,392
$ 682,644
$ 690,844
$ 710,388
$ 730,925
$ 752,087
$ 773,536
$ 795,986
Operating Costs
Compact Pickup
Clear Village Software
-
14,383
Operating Casts
532,915
Compact Pickup
20,183
Utility Vehicle
28,100
Surface Tablets
2,814
Large Plan Scanner
14,639
Transfer to General Fund
104,086
Loan to Golf Course
356,700
202,087
TOTAL FY 16
$ 1,059,437
Operating Costs
535,772
TOTAL FY 17
$ 752,242
Operating Costs
607,723
TOTAL FY 18
$ 607,723
Operating Costs
622,673
TOTAL FY 19
$ 622,673
Operating Costs
637,991
TOTAL FY 20
S 637,991
Operating Costs
653,685
TOTAL FY 21
$ 653,685
Operating Costs
669,766
TOTAL FY 22
$ 669,766
Operating Costs
686,242
TOTAL FY 23
$ 686,242
BEGINNING FUND BALANCE
$ 975,044
$ 730,999
$ 661,401
$ 744,522
$ 832,237
$ 832,237
$ 925,171
$ 930,639
TOTAL REVENUES
815,392
682,644
690,844
710,388
730,925
752,087
773,536
795,986
EXPEND ITUR ES+ DEBT+TRA NSFERS
1,059,437
752,242
607,723
622,673
637,991
653,685
669,766
686,242
ENDING FUND BALANCE
$ 730,999
$ 661,401
$ 744,522
$ 832,237
$ 925,171
$ 930,639
$ 1,028,941
$ 1,040,383
Golf Course Fund Advance Balance
356,700
558,787
534,161
509,213
483,939
458,334
432,395
406,116
CAM Unrestricted Balance
$ 1,087,699
$1,220,188
$ 1,278,683
$ 1,341,450
S 1,409,110
$ 1,388,973
$ 1,461,336
$ 1,446,499
28 of 50
LIP L7
SE.�N
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 18 September 2017
Aeenda Item Title: FAA Airport Improvement Program (AIP) Grant
Taxiways `D' and `E' Construction
Recommendation: Approve Resolution R-17-27. Authorize the City
Manager to execute appropriate documents.
Background: On 10 August 2016 Council authorized the Agreement
for the Design/Engineering of Taxiway Improvements at Sebastian Municipal Airport. The
design and engineering work on the Taxiways is complete and the project is now moving into
the construction phase. That process involves the building of Taxiways D and E. Funding
for this construction project is shared between the FAA, FDOT and the City/Airport. The
subject Federal Aviation Administration AIP Grant represents the Federal portion of the
funding and provides $1,742,130.00. Taxiway C (Phase -2) Construction is scheduled to
follow in August 2018.
If Agenda Item Requires Expenditure of Funds:
Revised Total Project Cost: $1,935,700.00 — Construction Taxiways D & E
FAA Participation (90%) $1,742,130.00
Total FDOT funding (5%) $ 96,785.00
City/Airport Match (5%) $ 96,785.00 (Source: DST)
Administrative Services Department/CFO Review:
i�
Attachments: 1. R- 17-27
2. Agenda Transmittal — 10 August 2016
3. FAA Correspondence — Vernace to Baker
4. FAA Grant Agreement 3-12-0145-013-2017
City Manager Authorization:
Date: 15 September 2017
29 of 50
arra
SETH
4mw�;
HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM
Council Meeting Date: 10 August 2016
Agenda Item Title: Taxiway Improvement Project
Recommendation: Award Work Authorization to Infrastructure Consulting and
Engineering for Design/Engineering of Taxiway Improvements
at the Sebastian Municipal Airport in the amount of $260,200.
Authorize the City Manager to execute the agreement.
Background: On 27 July 16, Council approved R-16-19 thereby accepting
the final tranche of funding for the Taxiway Improvement
Project at the Sebastian Municipal Airport (SMA). Staff is
recommending awarding the Agreement to Infrastructure
Consulting & Engineering, a SMA commissioned consultant.
Previously ADDroved Expenditure and Source of Funds:
Total Project Cost: $262,200
Fund(s) to be Utilized: DST, FAA and FDOT Grants
Federal FAA Entitlement Funding: $235,980 (90%)
Total FDOT JPA funding: $ 13,110 (5%)
City/Airport Match: $ 13,110 (5%)
Administrative Services Department/CFO Review:
Attachments: 1. Work Authorization
2. Scope and Fee
3. Council Agenda Transmittal; 22 June 16
4. Council Agenda Transmittal; 27 July 16
City Manager Authorization:
Date: 01 August 2016
30 of 50
RESOLUTION NO. R-17-27
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AIRPORT IMPROVEMENT GRANT AGREEMENT WITH
THE FEDERAL AVIATION ADMINISTRATION (FAA) FOR THE
CONSTRUCTION OF TAXIWAYS `D' & `E' AT THE SEBASTIAN
MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR
AN EFFECTIVE DATE.
Whereas, the Federal Aviation Administration (FAA) has extended an Airport
Improvement Program Grant, No. 3-12-0145-013-2017 for the construction of taxiways
at Sebastian Municipal Airport (SMA) providing for 90% of the actual project cost, and
Whereas, the City of Sebastian agrees to the conditions of such funding:
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section1. AUTHORIZATION. The City Manager is hereby authorized to
execute FAA AIRPORT IMPROVEMENT PROGRAM grant No. 3-12-0145013-2017
on behalf of the City.
Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict are
hereby repealed.
Section 3. EFFECTIVE DATE. This resolution shall take effect immediately
upon its adoption.
The foregoing Resolution was moved for adoption by Council Member
The motion was seconded by Council Member and, upon put
to a vote, the vote was as follows:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Council Member Ed Dodd
Council Member Jim Hill
Council Member Linda Kinchen
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The Mayor thereupon declared this resolution duly passed and adopted this
day of September 2017.
ATTEST;
Jeanette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Bob McPartlan
Approved as to form and legality for
reliance by the City of Sebastian only:
Cynthia V. Hall, Interim City Attorney
32 of 50
U.S. Department
of Trarsoortation
Federal Aviation
Administration
September 13. 2017
Mr. Scott Baker
Airport Director
Sebastian Municipal Airport
202 Airport Drive East
Sebastian. Florida 32955
Dear Mr. Baker:
FAA ORL ADO
5950 Hazeltine National Drive
Suite 404
Orlando. FL 32822
We are enclosing_ the original alnd one copy cit the Grant 01ICP for Airport Improvement Program (Ali")
Project No. 3-12-0143-013-2017 at Sebastian A-Ititlicipal in Sebastian. Florida. This letter outlines
expectations for success. Please react the conditions and assurances CWref"ull',-.
To properly enter into this agreement. you must do the following:
a. Tile governing bod% Trust provide authority to exCCLlte tile grant to the individual Sl�(llill" 111L:
grant: i.e. the sponsor's authorized representative.
b. The sponsor's authorized representative must execute the ,rant. 1«11(med by the auornev's
certification, no later than September 20. 2017. in ord,.n- Ior file _rant to be valid.
• The elate ofthe attornev's shniature must be on or after the date ol'the sponsor's
a€lthorized representative's sit nature.
All signatures must be illadc 1\ ith bfuc or black int.: Signature stamps will not be
accepted.
c. You nlav not make any modification to the text. terms or conditions ofthe ,rant oiler.
d. After you properly execute the ��rant agreement:
• Return one executed original Grant Aureenlent to our office via US mail or commercial
Courier.
• Retain one copy ol' the executed Grant Agreement for your records.
e. Because time is now critical for enterilh! the executed grant into the FAA system. we request
you send a copy ol'the signed agreement to our office b% facsimile of C1111111 (I)d! (IOCL1mCIll.) prior
to sending the hardcopy doctimern thrc11I�_ll U.S. mail or conrnlercial courier.
Subject to the requirements in 2 CFR §200.305. each payment request for reimbursement under this
grant must be made electronically via the Delphi e[m oicing System. Please see the attached Grant
Agreement for more information rcoarding! the use of"this System.
The terms and conditions of this agreement require you to complete the pr(*Ct 1\ lthotlt Lllldlic delay.
We will be monitoring_ .our progress to ensure proper stewardsllip ol'these Federal Iuilds. We expect
--ou to submit payment reauests for reimbursement of allowable incurred nruiect expenses
consistent with proiect progress. Should you tail to slake dra«s on a regular basis. your _rant play be
placed in "inactive" status. which will affect your ability to rCCelye future <_rant otters.
33 of 50
Until the grant is completed and closed. Vou are responsible Iur subnlittin,, ti�rmal reports as follo%%s:
A si&lned/dated SF -270 (nun-constructi(1n projects) or SF -271 or equiValent (Coristructioll
projects) and SF -425 annually, due 90 days alter the end of each Iederal liscal year in which this
grant is open (due December 31 ofeach scar this -,r:im is upon): and
• Performance Reports. which are due within 30 d:i..s ofthe end of a reporting period as follows:
I. Non-constRIC6011 prOjjeCt: Due annual 1%, at end of the Federal fiscal year.
2. Construction project: SUbIlllt FAA Corfu 5370-1, Construction hrrn,ress and hlspectnun
Report at the enol (if each fiscal quarter.
As a condition of receivinu Federal assistallCC Under this award. you must compl\ 1i Ilh audit
requirements as established under ? C 1: R part 200. Subpart F requires non -Federal entities that cxpcnd
$750.000 or more in Federal awards to conduct a sink -le or program specific audit for that year, Note
that this includes Federal expenditures made tinder other federal -assistance programs. Please take
appropriate and necessary action to assure your organization k\ ill comply with applicable audit
requirements and standards.
Once the project(s) is completed anis all costs are determined. \\c ask that you close the project Without
delay and submit the necessary linal closeout documentation as required by \-our Region,'Airports
District O13ice.
William Farris, (407) 812-6331. is the assi-Ined prooram manager liar this F,rant and is readily available
to assist you and your designated representative �,vith the I-edltlirCnlCntS slated herein. We Sincerely Value
your cooperation in these efforts and look iorward to working, \\ith you to complete this important
project.
SincercI .
001,Z
Bart Versace, P.E.
plana<aer
34 of 50
r�
U.S. Department
of Transportation
Federal Aviation
Administration
Date of Offer
Airport/Planning Area
AIP Grant Number
DUNS Number
TO: City of Sebastian
(herein called the "Sponsor')
GRANTAGREEMENT
PART I —OFFER
September 13, 2017
Sebastian Municipal Airport
3-12-0145-013-2017
087757977
3-12-0145-013-2017
FROM: The United States of Arnerica(acting through the Federal Aviation Administration, herein called the
"FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated lune 22, 2017, for a grant of
Federal funds for a project at or associated with the Sebastian Municipal Airport, which is included as part
of this Grant Agreement; and
WHEREAS, the FAA has approved a project for the Sebastian Municipal Airport therein called the
"Project") consisting of the following:
Construct Taxiway D 11,200 feet) and Taxiway E (1,400 feet)
which is more fully described in the Project Application.
NOW THEREFORE, According to the applicable provisions of the former Federal Aviation Act of 1958, as
amended and recodified, 49 U.S.C. § 40101, et seq., and the former Airport and Airway Improvement Act
of 1982 (AAIA), as amended and recodified, 49 U.S.C. § 47101, et seq., (herein the AAIA grant statute is
referred to as "the Act"), the representations contained in the Project Application, and in consideration of
(a) the Sponsor's adoption and ratification of the Grant Assurances dated March 2014,and the Sponsor's
acceptance of this Offer; and, (b) the benefits to accrue to the United States and the public from the
accomplishment of the Project and compliance with the Grant Assurances and conditions as herein
provided.
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay ninety (90) percent of the allowable costs incurred accomplishing the
Project as the United States share of the Project.
This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
CONDITIONS
3. Maximum Oblieation. The maximum obligation of the United States payable under this Offer is
$1,742,130.
The following amounts represent a breakdown of the maximum obligation for the purpose of establishing
35 of 50
3-12-0145-013-2017
allowable amounts for any future grant amendment, which may increase the foregoing maximum
obligation of the United States under the provisions of 49 U.S.C. § 47108(b):
$1,742,130 airport development.
2. Period of Performance. The period of performance begins on the date the Sponsor formally accepts this
agreement. Unless explicitly stated otherwise in an amendment from the FAA, the end date of the period
of performance is 4 years (1,460 calendar days) from the date of formal grant acceptance by the Sponsor.
The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of
performance (2 CFR §200.309). Unless the FAA authorizes a written extension, the sponsor must submit all
project closeout documentation and liquidate (pay off) all obligations incurred under this award no later
than 90 calendar days after the end date of the period of performance (2 CFR §200.343).
The period of performance end date does not relieve or reduce Sponsor obligations and assurances that
extend beyond the closeout of a grant agreement.
3. Ineligible or Unallowable Costs. The Sponsor must not include any costs in the project that the FAA has
determined to be ineligible or unallowable.
4. Indirect Costs - Sponsor. Sponsor may charge indirect costs under this award by applying the indirect cost
rate identified in the project application as accepted by the FAA, to allowable costs for Sponsor direct
salaries and wages.
S. Determining the Final Federal Share of Costs. The United States' share of allowable project costs will be
made in accordance with the regulations, policies, and procedures of the Secretary. Final determination of
the United States' share will be based upon the final audit of the total amount of allowable project costs
and settlement will be made for any upward or downward adjustments to the Federal share of costs.
6. Comoletine the Proiect Without Delav and in Conformance with Reauirements. The Sponsor must carry
out and complete the project without undue delays and in accordance with this agreement, and the
regulations, policies, and procedures of the Secretary. The Sponsor also agrees to comply with the
assurances which are part of this agreement.
7. Amendments or Withdrawals before Grant Acceotance. The FAA reserves the right to amend or withdraw
this offer at any time prior to its acceptance by the Sponsor.
8. Offer Exoiration Date. This offer will expire and the United States will not be obligated to pay any part of
the costs of the project unless this offer has been accepted by the Sponsor on or before September 20,
2017, or such subsequent date as may be prescribed in writing by the FAA.
9. Imoroner Use of Federal Funds. The Sponsor must take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of Federal antitrust statutes, or
misused in any other manner for any project upon which Federal funds have been expended. For the
purposes of this grant agreement, the term "Federal funds" means funds however used or dispersed by
the Sponsor, that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor
must obtain the approval of the Secretary as to any determination of the amount of the Federal share of
such funds. The Sponsor must return the recovered Federal share, including funds recovered by
settlement, order, or judgment, to the Secretary. The Sponsor must furnish to the Secretary, upon request,
all documents and records pertaining to the determination of the amount of the Federal share or to any
settlement, litigation, negotiation, or other efforts taken to recover such funds. All settlements or other
final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require
advance approval by the Secretary.
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3-12-0145-013-2017
10. United States Not Liable for Damage or Iniurv. The United States is not responsible or liable for damage
to property or injury to persons which may arise from, or be incident to, compliance with this grant
agreement.
11. Svstem for Award Management (SAM) Registration And Universal identifier.
A. Requirement for System for Award Management (SAM): Unless the Sponsor is exempted from this
requirement under 2 CFR 25.110, the Sponsor must maintain the currency of its information in the
SAM until the Sponsor submits the final financial report required under this grant, or receives the final
payment, whichever is later. This requires that the Sponsor review and update the information at least
annually after the initial registration and more frequently if required by changes in information or
another award term. Additional information about registration procedures may be found at the SAM
website (currently at htto://www.sam.gov).
B. Data Universal Numbering System: DUNS number means the nine -digit number established and
assigned by Dun and Bradstreet, Inc. (D & B) to uniquely identify business entities. A DUNS number
may be obtained from D & B by telephone (currently 866-705--5771) or on the web (currently at
httj2://fedgov.dnb.com/webfurmL
12. Electronic Grant Pavment(si. Unless otherwise directed by the FAA, the Sponsor must make each payment
request under this agreement electronically via the Delphi elnvoicing System for Department of
Transportation (DOT) Financial Assistance Awardees.
13. Informal Letter Amendment of AIP Proiects. If, during the life of the project, the FAA determines that the
maximum grant obligation of the United States exceeds the expected needs of the Sponsor by $25,000 or
five percent (S%), whichever is greater, the FAA can issue a letter amendment to the Sponsor unilaterally
reducing the maximum obligation.
The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in
the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not
exceed the statutory limitations for grant amendments. The FAA's authority to increase the maximum
obligation does not apply to the "planning" component of condition No. 1.
The FAA can also issue an informal letter amendment that modifies the grant description to correct
administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of
the United States.
An informal letter amendment has the same force and effect as a formal grant amendment.
14. Air and Water Quality. The Sponsor is required to comply with all applicable air and water quality
standards for all projects in this grant. If the Sponsor fails to comply with this requirement, the FAA may
suspend, cancel, or terminate this agreement.
15. Financial Reoortine and Pavment Reauirements. The Sponsor will comply with all federal financial
reporting requirements and payment requirements, including submittal of timely and accurate reports.
16. Buv American. Unless otherwise approved in advance by the FAA, the Sponsor will not acquire or permit
any contractor or subcontractor to acquire any steel or manufactured products produced outside the
United States to be used For any project for which funds are provided under this grant. The Sponsor will
include a provision implementing Buy American in every contract.
17. Maximum Obligation Increase For Nonnrimary Airports. In accordance with 49 U.S.C. § 47108(b), as
amended, the maximum obligation of the United States, as stated in Condition No. 1 of this Grant Offer:
A. May not be increased for a planning project;
B. May be increased by not more than 15 percent for development projects;
37 of 50
3-12-0145-013-2017
C. May be increased by not more than 15 percent or by an amount not to exceed 25 percent of the total
increase in allowable costs attributable to the acquisition of land or interests in land, whichever is
greater, based on current credible appraisals or a court award in a condemnation proceeding.
18. Audits for Public Sponsors. The Sponsor must provide for a Single Audit or program specific audit in
accordance with 2 CFR part 200. The Sponsor must submit the audit reporting package to the Federal
Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at
littn://IiarvesLer.census.ec)v/facwel)/. Provide one copy of the completed audit to the FAA if requested.
19. SuSpension or Debarment. When entering into a "covered transaction" as defined by 2 CFR §180.200, the
Sponsor must:
A. Verify the non-federal entity is eligible to participate in this Federal program by:
1. Checking the excluded parties list system (EPLS) as maintained within the System For Award
Management (SAM) to determine if the non-federal entity is excluded or disqualified; or
2. Collecting a certification statement from the non-federal entity attesting they are not excluded or
disqualified from participating; or
3. Adding a clause or condition to covered transactions attesting individual or firm are not excluded
or disqualified from participating.
Require prime contractors to comply with 2 CFR §180.330 when entering into lower -tier transactions
(e.g. Sub -contracts).
C. Immediately disclose to the FAA whenever the Sponsor (1) learns they have entered into a covered
transaction with an ineligible entity or (2) suspends or debars a contractor, person, or entity.
20. Ban on Textine While Drivine.
A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While
Driving, October 1, 2009, and DOT Order 3902.10, Text Messaging While Driving, December 30, 2009,
the Sponsor is encouraged to:
1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers
including policies to ban text messaging while driving when performing any work for, or on behalf
of, the Federal government, including work relating to a grant or subgrant.
2. Conduct workplace safety initiatives in a manner commensurate with the size of the business, such
as:
a. Establishment of new rules and programs or re-evaluation of existing programs to
prohibit text messaging while driving; and
b. Education, awareness, and other outreach to employees about the safety risks associated
with texting while driving.
The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants,
contracts and subcontracts.
21. AIP Funded Work Included in a PFC Application.
Within 90 days of acceptance of this award, Sponsor must submit to the Federal Aviation Administration
an amendment to any approved Passenger Facility Charge (PFC) application that contains an approved PFC
project also covered under this grant award. The airport sponsor may not make any expenditure under
this award until project worm addressed under this award is removed from an approved PFC application by
amendment.
4
38 of 50
3-12-0145-013-2017
22. Exhibit "A" Property Man,. The Exhibit "A" Property Map dated March 2002, is incorporated herein by
reference or is submitted with the project application and made part of this grant agreement.
23. Emplovee Protection from Reprisal.
A. Prohibition of Reprisals—
In accordance with 41 U.S.C. § 4712, an employee of a grantee or subgrantee may not be
discharged, demoted, or otherwise discriminated against as a reprisal for disclosing to a person or
body described in sub -paragraph (A)(2), information that the employee reasonably believes is
evidence of:
i. Gross mismanagement of a Federal grant;
ii. Gross waste of Federal funds;
iii. An abuse of authority relating to implementation or use of Federal funds;
iv. A substantial and specific danger to public health or safety; or
V. A violation of law, rule, or regulation related to a Federal grant.
2. Persons and bodies covered: The persons and bodies to which a disclosure by an employee is
covered are as follows:
i. A member of Congress or a representative of a committee of Congress;
ii. An Inspector General;
iii. The Government Accountability Office;
iv. A Federal office or employee responsible for oversight of a grant program;
V. A court or grand jury;
vi. A management office of the grantee or subgrantee; or
vii. A Federal or State regulatory enforcement agency.
3. Submission of Complaint —A person who believes that they have been subjected to a reprisal
prohibited by paragraph A of this grant term may submit a complaint regarding the reprisal to the
Office of Inspector General (OIG) for the U.S. Department of Transportation.
4. Time Limitation for Submittal of a Complaint - A complaint may not be brought under this
subsection more than three years after the date on which the alleged reprisal took place.
5. Required Actions of the Inspector General —Actions, limitations and exceptions of the Inspector
General's office are established under 41 U.S.C. § 4712(b)
6. Assumption of Rights to Civil Remedy - Upon receipt of an explanation of a decision not to conduct
or continue an investigation by the Office of Inspector General, the person submitting a complaint
assumes the right to a civil remedy under4l U.S.C. § 4712(c).
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3-12-0145-013-2017
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application
incorporated herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter
provided, and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act,
constituting the contractual obligations and rights of the United States and the Sponsor with respect to the
accomplishment of the Project and compliance with the assurances and conditions as provided herein.
Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer.
UNITED STATES OF AMERICA
FEDERAL. AVIATION ADMINISTRATION
Zo
(Sigr:aturel
Bart Vernace
(Typed Name)
Manager
(rale of FAA Official)
40 of 50
3-12-0145-013-2017
PART I I - ACCEPTANCE
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties,
covenants, and agreements contained in the Project Application and incorporated materials referred to in
the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of
the terms and conditions in this Offer and in the Project Application.
I declare under penalty of perjury that the foregoing is true and correct.'
Executed this day of
By:
Title:
City of Sebastian
(Nage of Sponsor)
f5tgnature of Sponsor'sAuthanzed Official)
(Typed Nance of Sponsor's Authorized Officiot)
(Title of 5porr50r's Authorized Official
CERTIFICATE OF SPONSOR'S ATTORNEY
, acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws
of the State of . Further, I have examined the foregoing Grant Agreement and the actions taken
by said Sponsor and Sponsor's official representative has been duly authorized and that the execution
thereof is in all respects due and proper and in accordance with the laws of the said State and the Act. In
addition, for grants involving projects to be carried out on property not owned by the Sponsor, there are
no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the
said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the
terms thereof.
Dated at (location) this day of
By:
fSignotu(e of Sponsor's Attorney)
'Knowingly and willfully providing false information to the Federal government is a violation of 1$ U.S.C.
Section 1001 (False Statements) and could subject you to fines, imprisonment, or both.
41 of 50
CM Lf
SES,,-- TIAN
HOME Of PELI6-4 CAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: 18 September 2017
Agenda Item Title: Supplemental Joint Participation Agreement (SJPA)
Recommendation: Approve Resolution R-17-23. Authorize the City
Manager to execute appropriate documents.
Background: On 10 August 2016 Council authorized the Agreement
for the Design/Engineering of Taxiway Improvements at Sebastian Municipal Airport, The
design and engineering work on the Taxiways is complete and the project is now moving into
the construction phase. That process involves the building of Taxiways D and E. Funding
for this construction project is shared between the FAA, FDOT and the City/Airport. The
grant funding the FAA's portion of the project cost will be presented to Council at its 18
September 2017 Special Meeting. The subject Florida Department of Transportation
Supplemental JPA (SJPA) represents the State's portion of the funding and provides
$96,785.00. Taxiway C (Phase -2) Construction is scheduled to follow in August 2018.
If Agenda Item Requires Expenditure of Funds:
Revised Total Project Cost: $1,935,700.00 — Construction Taxiways D & E
FAA Participation (90%) $1,742,130.00
Total FDOT funding (5%) $ 96,785.00
City/Airport Match (5%) $ 96,785.00 (Source: DST) /
Administrative Services Department/CF0 Review: 4 4L�d l J
-u--
v v
Attachments: 1. R-17-23
2. Agenda Transmittal — 10 August 2016
3. FDOT SJPA Contract No. AS295
City Manager Authorization:
P
Date: 15 September 2017
42 of 50
RESOLUTION NO. R-17-23
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE A PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT (SJPA) WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION REFLECTING AMENDED
AMOUNTS FOR THE CONSTRUCTION OF TAXIWAYS D & E AT THE
SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT;
PROVIDING FOR EFFECTIVE DATE.
Whereas, the Florida Department of Transportation (FDOT) has amended JPA
Project No. 434633-1-94-01 to agree with the actual project cost, thereby lowering both
State and Local Participation Amounts, reflecting same through the issuance of a
Supplemental Joint Participation Agreement (SJPA), Revision 2, Contract No. AS252,
and
Whereas, the City of Sebastian agrees to the conditions of such funding:
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section1. AUTHORIZATION. The City Manager is hereby authorized to
execute the attached FDOT PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT
PARTICIPATION AGREEMENT NO. AS252 in connection with Project No. 434633-1--
94-01 on behalf of the City, and is attached hereto.
Section 2. CONFLICTS. All resolutions or parts of resolutions in conflict are
hereby repealed.
Section 3. EFFECTIVE DATE. This resolution shall take effect immediately
upon its adoption.
The foregoing Resolution was moved for adoption by Council Member
The motion was seconded by Council Member and,
upon put to a vote, the vote was as follows:
Mayor Bob McPartlan
Vice Mayor Andrea Coy
Council Member Linda Kinchen
Council Member Jim Hill
Council Member Ed Dodd
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The Mayor thereupon declared this resolution duly passed and adopted this day
of September 2017.
ATTEST:
Jeanette Williams, City Clerk
CITY OF SEBASTIAN, FLORIDA
Mayor Bob McPartlan
Approved as to form and legality for
reliance by the City of Sebastian only:
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�OF
5
HOME of PELICAN IRAND CITY COUNCIL AGENDA TRANSNIITTAL FORM
Council Meeting Date: 10 August 2016
Agenda Item Title: Taxiway Improvement Project
Recommendation: Award Work Authorization to Infrastructure Consulting and
Engineering for Design/Engineering of Taxiway Improvements
at the Sebastian Municipal Airport in the amount of $260,200.
Authorize the City Manager to execute the agreement.
Background: On 27 July 16, Council approved R-16-19 thereby accepting
the final tranche of funding for the Taxiway Improvement
Project at the Sebastian Municipal Airport (SMA). Staff is
recommending awarding the Agreement to Infrastructure
Consulting & Engineering, a SMA commissioned consultant.
Previouslv Annroved Exnenditure and Source of Funds:
Total Project Cost: $262,200
Fund(s) to be Utilized: DST, FAA and FDOT Grants
Federal FAA Entitlement Funding: $235,980 (90%)
Total FDOT JPA funding: $ 13,110 (5%)
City/Airport Match: $ 13,110 (5%)
Administrative Services Department/CPO Review:
Attachments: 1. Work Authorization
2. Scope and Fee
3. Council Agenda Transmittal; 22 June 16
4, Council Agenda Transmittal; 27 July 16
City Manager Authorization:
Date: 01 August 2016
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-03M7
PUBLIC TRANSPORTATION auaucTaANspoarATloN
sn,
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Pagel of
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Citv of Sebastian
202 Airport Drive East Sebastian, FL 32958
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 26 th day of Juiv . 2016
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $ 109,895.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Design and Construct Taxiway C, D, & E
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Number 2
Financial Project No.:
Fund:
DPTO
FLAIR Approp.: 088719
434633-1-94-01
Function:
215
FLAIR Obj.: _740100
(item -segment -phase sequence)
Federal No.:
381383
Org. Code: 55042010429
Contract No.: AS252
DUNS No.:
80-939-7102
Vendor No.: VF596000427008
CFDA Number:
CSFA Number:
55.004
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Citv of Sebastian
202 Airport Drive East Sebastian, FL 32958
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 26 th day of Juiv . 2016
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $ 109,895.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Design and Construct Taxiway C, D, & E
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72&030-07
PLBLIG TRANSPORTATION
0711
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2.00 Project Cost:
Paragraph 3.00 of said Agreement is • increased O decreased by $ 1,935,700.00
bringing the revised total cost of the project to $ 2.197,890.00
Paragraph 4.00 of said Agreement is • increased O decreased by $ 96.785.00
bringing the Department's revised total cost of the project to $ 109.895.00
3.00 Amended Exhibits:
Exhibit(s) B & D of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 16.00 of said Agreement 12/31/2019 .
5.00 E -Verify:
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E -Verify system to verify the employment eligibility
of all new employees hired by the subcontractor during the contract term.
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Financial Project No. 434633-1-94-01
Contract No. AS252
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated 7/26/2016
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
City of Sebastian
AGENCY NAME
FDOT
See attached Encumbrance Form for date of Funding
Approval by Comptroller
SIGNATORY (PRINTED OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE
TITLE
Stacy L. Miller, P.E.
DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE
725-030.07
PUBLIC TRANSPORTATION
6111
Page 3 of 3
Financial Project No. 434633-1-94-01
Contract No. AS252
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and City of Sebastian
202 Airoort Drive East Sebastian. FL 32958
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Planned funding for construction
Comments:
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As Approved
As Amended
Net Change
I' Project Cost
$262,190.00
$2,197,890.00
$1,935,700.00
Il.
As Approved
As Amended
Net
Fund
DPTO
DPTO
DPTO
Department:
$13,110-00
$109,895.00
$96,785.00
Agency:
$13,110.00
$109,895.00
$96,785.00
Federal:
$235,970.00
$1,978,100.00
$1,742,130.00
Total Project Cost
$262,190.00
$2,197,890.00
$1,935,700.00
Comments:
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ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
III. MULTI-YEAR OR PREQUALIFIED PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds
are programmed in the Department's Work program in the following fiscal year(s):
FY
Amount
2017
$13,110.00
2018
$96,785.00
2019
$109,569.00
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