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09-14-2017 Recommended Budget & CIP
CITY OF " 3 hSt iq • �' �(�: CITY OF SEBASTIAN FLORIDA CITY MANAGER'S RECOMMENDED FISCAL YEAR 2017-2018 Draft as of September 14, 2017 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG MYOF HOME OF PELICAN ISLAND This Page Intentionally Left Blank n 0 omk CITY OF SEBASTIAN FLORIDA 2017/2018 ANNUAL BUDGET TABLE G-1 RAL FUND REVENUE 001501 Fiscal Yeaf2017-2018 proposed budget for General Fund Revenue and Imerfund Transfers is $12,048,521. This is $266,142 room than pmjected !ml Fund Revenue and Other Sources of$11,782,379. 3 Amended Projected FY 13-14 FY14-15 FY 15-16 FY16-17 FY 16-17 FYI7-18 Description Taxes and franchise fees Actual Actual Actual Budget AW Budget Difference $ Licenses and permits 6,747,713 S 7,173,170 $ 7,546,774 $ 7,871,032 $ 7,800,823 S 7,884,576 $ 83,753 Inter -governmental revenue 138,563 2,363,936 147,219 2,515,809 136,614 2,654,805 139500 130,575 138,500 7,925 Charges for service 375,125 320,955 326,774 2,527,290 2,532,215 2,608,036 75,821 Fines and forfeits 52,240 60,685 321,102 316,407 404,140 87,733 Interest earnings 17,732 25,110 72,010 55,000 55,000 55,000 Rents and royalties 101,274 103,975 28,860 109,958 34,000 102,000 38,600 34,431 (4,169; Sales of assets 65,219 41,955 91,622 107,000 102,000 (5,0W; Contributions/donations 21,159 48,124 72,681 67,225 55,000 40,000I ( 5,000, Othermiscellaneous revenues 42,363 38,519 24,998 23,600 24,890 12,200 (12,690) Total revenues $ 9,925,324 $ 10,475,521 $Inter 11,065,096 $ 79,454 11,220,203 $ 58,300 11,118,810 $ 40,000 I1,318,883 $ 0] 200,0073 Total rev transfers r Total revenues and interfvnd transfers 630,748 668,306 677,151 663,569 663,569 729,638 66,069 Change in Fund Balance 10,556,072 467,289) 11,143,827 86,901 11,742,247 111883,772 11,782,379 12,048,521 266,142 Total revenues and othersources $ 9,718,381 $ 11,270,728 $ 11,742,247 $ 250,882 12,134,654 $ 11,782,379 $ 12,048,521 $ 2675,142 �1 Fix cal Year 201748Adopted BudgetRevenues- Major Current Level Changes from FY 2016-17 Projected Revenues: I. Taxes and franchise fees - 2. Licenses and permits - 3. Intergovernmental - 4. Charges forservice- 5. Fines and forfeits - 6. Interest earnings - 7. Rents and royalties - 8. Sales of assets - 9. Contributions/Donations- 10. Other miscellaneous revenues - 11. Interfund transfers - 3 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE GENERAL FUND REVENUE DETAIL Code:001501 M Pft'A Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16117 FY 16/17 FY17/18 Number Description Actual Actual Alzinal Bu et Budge Bu et TAXES 311000 Current Ad Valorem Taus 2,975,299 3,295,549 3,530,235 3,793,025 3,793,025 3,797,124 311001 Delinquent Ad Valorem Taus 698 2,241 72,789 2,500 2,500 2,500 311002 Penalty on Delinquent Taus 56 0 0 0 0 0 TOTAL AD VALOREMTAXES 2,976,053 3,297,790 3,603,023 3,795,525 3,795,525 3,799,624 FRANCFDSEFEES 313100 Electric Franchise Fees 1,119,166 1,164,863 1,163,216 1,232,891 1,192,000 1,228,000 313700 Solid Waste Franchise Fees 71,067 71,806 79,191 80,080 82,398 85,694 313900 Other Franchise Fees - CNG 0 4,846 15,023 13,000 19,000 19,760 TOTAL FRANCHISE FEES 1,190,233 1,241,515 1,257,430 1,325,971 1,293,398 1,333,454 UrMMSERVICETAXES 314100 Electric Utility Service Tax 1,493,348 1,545,946 1,606,145 1,645,240 1,646,000 1,695,000 314300 Water Utility Service Tax 248,357 255,823 269,555 271,400 277,800 288,912 314400 Gas Utility Service Tax 0 5,301 11,016 10,816 11,700 12,168 314800 Propane Utility Service Tax 42,273 33,776 29,373 33,280 29,400 30,418 314950 CST Revenue Sharing 797,449 797,865 770,233 788,800 747,000 725,000 TOTAL IJTH YSERVICETAXES 2,581,427 2,638,711 2,686,321 2,749,536 2,711,900 2,751,498 TOTALTAXES & FRANCFDSEFEES 6,747,713 7,178,016 7,546,774 7,871,032 7,800,823 7,884,576 LICENSES AND PERYQI'S 321000 Business Taus 84,667 90,364 81,250 90,000 85,000 90,000 321100 Business Tax- Penalties/Transfers 2,860 2,540 1,835 3,000 2,000 2,000 322060 Driveway Pemdt Fees 26,200 26,000 27,700 26,000 22,000 26,000 322075 Reinspection Fees 0 70 70 0 0 0 322080 Right -of --Way Permits 0 0 0 0 250 0 322900 OtherPermits & Fees 2,337 2,344 2,601 2;600 2,600 2,600 329100 Zoning Fees 6,365 8,311 6,375 6,000 61000 6,000 329200 Site Plan Review Fees 9,350 2,400 7,800 5,000 5,000 5,000 329300 Plat Review Fees 1,774 9,300 3,000 3,000 3,700 3,000 329400 Plan Checking Fees 1,200 450 603 500 525 500 329450 Engineer Review Fees 950 2,400 2,600 1,200 1,000 1,200 329500 Alarm Permits 2,860 3,040 2,780 2200 2,500 2,200 TOTAL LICENSES AND PFRNtrrS 138,563 147,219 136,614 139,500 130,575 138,500 IISIT RGOVFRNNEgTAL REVE14M- FEDERAL GRANTS 331200 Fed Grant -Public Safety 3,491 1,534 5,249 0 7,300 0 331204 Fed - JAG Grant 3,878 3,438 13,984 7,990 14,265 0 TOTAL FEDERAL GRANTS 7,369 4,972 19,233 7,990 21,565 0 M Pft'A OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG J'*k GENERAL FUND REVENUE DETAIL- CONTINUED Code: 001501 w �00N C Projected Account FY 13/14 FY 14/15 FYI6/17 FY 17/18 Nurn Description Actual Actual TAActua]Budye Bu et Bu et STATESHAREDREVENUES335120 Municipal Revenue Sharing 509,181 584,93384 616500 641,160 335122 8th Cent Motor Fuel Tax 193,537 191,84208 193,150 200,876 335140 Mobile Home Licenses 10,424 10,587 11,319 10,500 13,000 11,000 335150 Alcohol Beverage Licenses 17,485 13,677 16,078 15,000 16,000 16,000 335180 Local Half -Cent Sales Tax 1,478,073 1,564,098 1,637,166 1,684,408 1,672,000 1,739,000 335200 Police Pension State Shared Revenue 147,867 145,700 169,027 0 TOTAL STATESHARED REVENUES 2,356,567 2,510,837 2,635,572 2,519,300 0 2510,650 0 2,608,036 TOTAL INTER-GOV'T REVENUE 2,363,936 2,515,809 2,654,805 2,527,290 1,532,215 2,608,036 CHARGES FOR SERVICES 341910 Sales -Maps & Publications 56 0 341920 Cert. Copying, Record Search 1,758 1,715 0 2,604. 0 1,600 0 2,200 0 1,600 341930 Election Fees 305 244 427 - 300 305 300 342100 PD Overtime Service Fees 21,992 17,728 25,387 21,000 20,000 21,000 343805 Cemetery Fees 17,259 10,251 9,462 12,000 11,000 12,000 347550 Skate Facility Fees 5,302 4,869 3,458 6,000 6,000 6,000 347555 Tennis Facility Fees 22,885 24,102 15,454 23,000 20,000 23;000 347556 County Impact Fees Admin. Fees 12,345 12,288 11,879 12,000 12,500 12,000 347557 Community Center Rec Revenues 26,838 26,681 23,168 25,000 22,000 25,000 349140 RRD-ManagementFees 13,202 13,202 13,202 13,202 13,202 87,740 349410 Golf Course -Management Fees 90,902 94,539 100,791 96,000 96,000 93,000 349450 Auport-Management Fees 47,495 49,180 47,762 45,500 45,500 55,000 349455 Maintenance Service Fees -AP 58,037 3,422 4,223 0 349480 Building Dept Management Fees 56,507 62,158 68,374 65,000 2,500 65,000 0 43,000 349485 Maintenance Services Fees -Bldg Dept, 242 576 584 349620 Administrative Fees -Pension 0 0 500 200 500 TOTAL CHGS FOR SERVICE 375,125 320,955 0 326,774 0 321,102 0 316,407 24,000 404,140 F ES AND FORFEITS 351100 CourtFines 16,179 13,718 11524 13,000 13,000. 13,000 351115 Police Education -$2.00 Funds 1,512 1,209 1,127 1,200 1,200 1,200 351120 Drivers Education 0 0 351140 Parking Fines 450 905 0 1,045 0 600 0 600 0 351200 MACE Disbursement 0 0 600 354100 Code Enforcement Fines 33,967 44,653 20,000 38,193 0 40,000 0 40,000 0 40,000 359000 OtherFines/Forfeits 132 200 122 TOTAL FINES AND FORFEITS 52,240 60,685 72,010 200 55,000 200 55,000 200 55,000 MISCFLLANEDLS REVENUE- EVENUEINTEREST INTERESTEARNINGS 361100 Interest Income 13,467 13,148 20,611 30,000 30,000 30,000 361105 State Board Interest Earnings 2,844 11,804 8,066 3,500 8,000 3,931 361150 Otherinterest 1,421 158 192 500 600 500 TOTAL INTEREST EARNINGS 17,732 25,110 28,860 34,000 38,600 34,431 C CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET GENERAL FUND REVENUE DETAIL - CONTINUED Code:001501 rti N Amended Projected Account FY 13/I4 FY 14/15 FY 15/16 FY16/17 FY16/17 FY 17/18 Number Description Actual Actual Actual Budge Bu et Bu et RENT AND ROYALTIES 362100 Rents and Royalties 13,603 12,187 16,559 12,000 17,000 12,000 362150 Nontmmble Rent 87,671 91,788 93,400 90,000 90,000 901000 TOTALRENTANDROYALTIES 101,274 103,975 109,958 102,000 107,000 102,000 SALE OF FIXED ASSETS 364100 Sale of Fixed Assets 57,995 36,927 90,012 62,225 50,000 35,000 365000 Sale of Surplus Material/Scrap 7,224 5,028 1,610 5,000 5,000 5,000 TOTALSALES OF FIXED ASSETS 65,219 41,955 91,622 67,225 55,000 40,000 CONTRIBUITONS/DONATIONS 366000 Contributions & Donations 250 17,000 46,255 1,500 1,800 1,000 366050 Donations - SRA 0 0 400 0 0 0 366150 75th Anniversary Revenues 400 100 420 100 1,090 1,200 366200 Contnbution/GreerTrust 12,000 20,000 16,000 12,000 12,000 0 366604 Donations -Public Safety Employees 2,500 2,946 3,675 2,500 5,000 2,500 366605 Donations -General Empl Fund 1,659 3,378 2,431 2,500 1,500 2,500 366805 4th of July Donations 4,350 4,700 3,500 5,000 3,500 5,000 TOTAL CONTREBUITONS/DONATIONS 21,159 48,124 72,681 23,600 24,890 12,200 OTHER MISCELLANEOUS REVE SILES 367000 Gain/Loss on Sale of Investments (5,614) 0 0 0 0 369100 Motor Fuel Tax Rebate 12,014 13,517 13,321 12,000 12,500 0 12,000 369200 Insurance Proceeds 764 1,501 0 39,454 35,000 0 369400 Reimbursements 29,534 21,655 11,043 25,000 10,000 25,000 369900 Other Miscellaneous Revenues 5,195 1,383 313 2,500 500 2,500 369955 Vend Mach Sales -Gen Ernpl Fund 469 463 320 500 300 500 369995 Cash Over/Short 1 0 1 0 0 0 TOTAL OTHER hDS CELIANEDUS REV, 42,363 38,519 24,998 79,454 58,300 40,000 TOTAL MRSCELANEDUS RE.VEIUE 247,747 257,683 328,120 306,279 283,790 228,631 TOTAL REVENUES 9,925,324 10,475521 11,065,096 11,220,203 11,118,810 11,318,883 INTERFUND TRANS FERS 381140 Transfer from 140 CRA 60,000 60,000 21,667 0 0 0 381148 Transfer from 480 BUILDING 65,110 105,294 104,086 0 0 0 381163 Transfer from 163 STORMWATER 500,000 500,000 550,000 650,000 650,000 700,000 381450 Transfer 0om450 AIRPORT 0 0 0 10,000 10,000 25,000 381601 Transfer from 601 CEMETERY 5,638 3,012 1,398 3,569 3,569 4,638 TOTAL INTFRFUND TRANSFERS 630,748 668,306 677,151 663,569 663,569 729,638 TOTAL REVENUES AND TRANSFERS 10556,072 11,143,827 11,742,247 11,883,772 11,782,379 12,048,521 OTHER FINANCING SOURCES 389991 Change in Fund Balance (258,894) 86,901 0 250,882 0 0 TOTAL OTHER SOURCES (258,894) 86,901 0 250,882 0 0 TOTAL REV. AND OTHER SOURCES 10,297,178 11,230,728 11,742,247 12,134,654 11,782,379 12,048,521 rti N 0401 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE Table G-3 lists General Fund expenditures by department/division. Table G-4 lists individual department/division details broken down by salaries & benefits, operating expenses and capital outlay. TABLE G-3 SUMMARY OF GENERAL FUND EXPENDITURES BY DEPARTMENT/DIVISION Total General Fund Expenditures S 10,297,178 511,229,408 $11,568,292 $12,134,654 511,554,754 511,957,269 (177,385) -1.5% Change 10,556,072 11,148,673 11,742,247 11,883,772 11,782,379 12,048,521 Amended Projected S 258,894 From % Drg S 227,625 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 FY 16/17 increase Code Description Actual Actual Actual Budget Budget Budget Budget (Decrease) 010001 City Council S 49,940 S 50,522 S 48,720 S 53,889 S 54,152 S 54,893 $ 1,004 1.9% 010005 City Manager 264,716 257,182 287,769 270,461 267,554 276,569 6,108 2.3% 010009 City Clerk 287,118 343,530 353,080 188,919 180,963 225,160 36,241 19.2% 010022 Audiovisual 0 0 163,253 121,939 103,108 134,138 12,199 10.0°% 010010 City Attorney 102,959 103,870 94,682 101,720 101,704 101,554 (166) -0.2% 010020 Administrative Services 555,312 558,459 550,159 568,858 552,668 652,296 83,438 14.7% 010021 Management Information Sys. 143,139 184,979 199,227 233,201 196,985 220,197 (13,004) -5.6°% 010041 Police Administration 787,195 889,288 1,020,084 842,895 850,409 893,551 50,656 6.0% 010043 Police Operations 2,428,384 2,372,752 2,457,843 2,606,742 2,535,013 2,778,265 171,523 6.6% 010047 Police Detective Division 731,151 728,334 810,068 688,128 696,511 803,619 115,491 16.8% 010049 Police Dispatch Unit 516,266 541,846 539,889 581,361 585,838 597,355 15,994 2.8% 010045 Code Enforcement Division 170,742 167,851 178,717 166,499 168,405 173,549 7,050 4.2% 010051 Engineering 0 0 0 595,540 599,333 418,276 (177,264) 0.0% 010052 Roads and Maintenance 867,289 845,587 744,410 595,357 495,762 615;953 20,596 3.5°/ 010053 Stormwater Utility 900,313 1,221,517 1,067,564 923,036 845,653 926,206 3,170 0.3°% 010054 Fleet Management 182,637 211,966 257,389 240,448 215,562 228,632 (11,816) .4.9% 010056 Facilities Maintenance 243,778 306,265 268,635 407,806 405,016 314,412 (93,394) -22.9% 010057 Parks end Recreation 923,996 937,017 887,662 947,912 922,661 926,176 (21,736) -2.3% 010059 Cemetery 194,333 188,657 180,365 147,816 161,699 178,423 30,607 20.7% 010080 Community Development 248,946 213,731 253,529 267,729 199,820 421,109 153,380 57.3% 010099 Non -Departmental 698,964 1,106,055 1,205,249 1,584,398 1,415,938 1016 936 (567,462) -35.8°% Total General Fund Expenditures S 10,297,178 511,229,408 $11,568,292 $12,134,654 511,554,754 511,957,269 (177,385) -1.5% Total Revenues and Transfers 10,556,072 11,148,673 11,742,247 11,883,772 11,782,379 12,048,521 164,749 1.4% Change in Fund Balance S 258,894 S (80,735) S 173,955 S (250,882) S 227,625 S 91,252 S 342,134 7 CITY OFSEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET TABLE G-4 GENERAL FUND OPERATING SUMMARY EXPENDITURE BY DEPARTMENT/DIVISION CITY COUNCIL. PERSONAL SERVICES S 2014 2015 2016 2017 2017 2018 Department Actunl Actual Actual Budget Projected Budget CITY COUNCIL. PERSONAL SERVICES S 22,723 $ 22,747 S 22,821 $ 22,764 S 22,721 S 22,743 OPERATING EXPENDITURES 1 27,217 27,775 25,898 31,125 31,431 32,150 CAPITAL OUTLAY 6,885 10,324 TOTAL I S 49,940 S 50,522 S 48,720 S 53,889 S 54,152 S 54,893 CITY MANAGER PERSONAL SERVICES $ 258,430 1 S 250,297 S 277,445 1 S 264,306 S 260,695 S 269,284 OPERATING EXPENDITURES 6,286 6,885 10,324 6,155 6,859 7,285 CAPITAL OUTLAY - - TOTAL I S 287,1181 S 343,530 1 S 353,080 1 S TOTAL I S 264,716 1 S 257,182 1 S 287,7691 S 270,4611 S 267,554 1 S 276,569 CITY CLERK PERSONAL SERVICES S 231,345 S 287,662 S 287,490 S 152,739 $ 148,208 S 162,675 OPERATING EXPENDITURES 1 52,8031 41,270 li 65,590 1 36,180 32,755 62,485 CAPITAL OUTLAY 12,970 1 14,598 - - TOTAL I S 287,1181 S 343,530 1 S 353,080 1 S 188,919 S 180,963 S 225,160 CITY ATTORNEY PERSONAL SERVICES I S - I $ - S - S - $ - $ OPERATING EXPENDITURES 102,959 1 103,870 94,682 101,720 101,704 101,554 CAPITAL OUTLAY - TOTAL S 102,959 1 S 103,870 1 S 94,682 S 101,720 $ 101,704 S 101„554 F1I kivaI;YIM:FV"i-*:ia-MiTi-M PERSONAL SERVICES S 464,036 1 S 480,510 S 452,108 S 475,148 5 452,308 S 519,961 :OPERATING EXPENDITURES li 89,756 77,949 1 98,051 93,710 100,360 132,335 CAPITALOUTLAY 1,520 - ITOTAL I S 555,312 1 S 558,459 1 S 550,159 S 568,858 1 S 552,668 1 $ 652,296 NIANAGENIENTINFORMATION SERVICES PERSONAL SERVICES S 115,440 $ 121,979 1 S 130,875 S 142,681 S 113,776 S 135,703 OPERATING EXPENDITURES 27,699 32,471 68,352 90,520 83,209 84,494 CAPITAL OUTLAY 30,529 1 - TOTAL I S 143,1391 S 184,9791 S 199,227 S 233,201 S 196,985 S --- AUDIO VISUAL PERSONAL SERVICES 1 S - S - S 102,069 S 105,362 S 88,742 S 109,739 OPERATING EXPENDITURES 25,365 16,577 14,366 24,399 CAPITAL OUTLAY - 35,619 TOTAL S - S - S 163,253 S 121,939 S 103,108 S 174,138 CONIMUNITY D FVFI D BURNT PERSONAL SERVICES S 217,866 $ 188,832 S 235,559 1 $ 217,794 1 S 175,634 S 376,467 OPERATINGEXPENDITURES 31,080 24,899 17,970 1 49,935 1 24,186 44,642 CAPITALOUTLAY TOTAL I S 248,946 S 213,731 1 S 253,529 1 $ 267,7291 S 199,820 1 S 421,109 /004N Q19 ILCITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET TABLE G-4 General Fund Expenditure by Department/Division - Continued POLICE DEPARTMENT -ADMINISTRATION - PERSONAL SERVICES $ 2014 2015 2016 2017 2017 2018 ➢epartment Actual Actual AMual Budget Projected Budget POLICE DEPARTMENT -ADMINISTRATION - PERSONAL SERVICES $ 682,404 $ 770,837 $ 873,844 $ 699,333 $ 704,235 $ 761,144 OPERATING EXPENDITURES 92,291 114,750 122,937 143,562 146,174 132,407 CAPITAL OUTLAY 12,500 3,700 23,303 TOTAL S 787,195 $ 889,288 S 1,020,084 $ 842,895 $ 850,409 S 893,551 POLICE DEPARTMENT -OPERATIONS PERSONAL SERVICES S 2,182,388 IS 2,135,684 I S 2,238,074 I $ 2,303,075 $ 2,249,526 $ 2,457,595 OPERATING EXPENDITURES 235,531 - 219,761 211,528 286,119 270,217 300,670 CAPITALOUTLAY 10,465 17,307 8,241 17,548 15,270 20,000 TOTAL $ 2,428,384 $ 2,371,752 $ 2,457,843 5 2,606,7421 S 2,535,013 1 S 2,778,265 POLICE DEPARTMENT - DETECTIVE PERSONAL SERVICES $ 628,634 1 $ 622,918 1 S OPERATING EXPENDITURES 102,5171 105,416 CAPITALOUTLAY 669,523 $ 125,100 15,444 560,888 $ 121,240 6,000 574,699 $ 683,958 116,612 119,661 5,200 TOTAL 5 731,151 5 728,334 1 S 810,068 $ 688,128 5 696,511 S 803,619 63,930 TOTAL $ - S 595,540 1 S 599,337 1 $ 418,216 POLICE DEPARTMENT -DISPATCH PERSONAL SERVICES $ 503,610 $ 503,014 $ 531,446 $ 567,085 $ 571,364 $ 582,374 OPERATING EXPENDITURES 12,656 8,850 8,443 14,276 14,474 14,981 CAPITALOUTLAY 29�gg3 TOTAL $ 516,266 $ 541,846 $ 539,589 $ 581,361 $ 585,838 S 597,355 CODE ENFORCEN11EINT PERSONAL SERVICES $ 148,219 $ 153,224 $ 162,772 $ 148,113 $ 149,537 $ 155,184 OPERATING EXPENDITURES 22,523 14,627 15,945 18,386 18,868 !8,365 CAPITAL OUTLAY TOTAL $ 170,742 $ 167,851 S 178,717 S 166,499 $ 168,405 1 173,549 ENGINEERING PERSONAL SERVICES $ - $ - $ $ 286,630 S 295,102 $ 150,590 OPERATING EXPENDITURES - 244,981 240,301 267,686 CAPITALOUTLAY - 63,929 63,930 TOTAL $ - S 595,540 1 S 599,337 1 $ 418,216 9 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE TABLE G-4 General Fund Expenditure by Department/Division - Continued PUBLIC WORKS - ROADS AND MAINTENANCE PERSONAL SERVICES $ 2014 2015 2016 2017 2017 2018 Department Actual Actual Actual Budget Projected Budget PUBLIC WORKS - ROADS AND MAINTENANCE PERSONAL SERVICES $ 564,603 S 590,309 $ 631,616 $ 477,678 $ 372,060 $ 522,588 OPERATING EXPENDITURES 196,991 121,192 83,688 114,040 120,063 93,365 CAPITAL OUTLAY 105,695 134,086 1 29,1071 3,639 1 3,639 1,221,517 1 S TOTAL f $ 867,289 1 S 845,587 1 S 744,410 1 S 595,357 1 S 495,762 1 S 615,953 PUBLIC WORKS-STORAIWATER UTILITY PERSONAL SERVICES $ 416,004 $ 565,754 $ 615,512 $ 367,866 $ 326,587 $ 419,340 OPERATINGEXPENDITURES 479,489 609,807 448,749 555,170 519,066 506,866 CAPITAL OUTLAY 4,820 1 45,9561 3,303 1 2,335 1 - TOTAL $ 900,313 1 S 1,221,517 1 S 1,067,564 1 S 923,036 1 S 845,653 1 5 926,206 PUBLIC WORKS - FLEET MANAGEMENT PERSONAL SERVICES$ 156,028 $ 186,514 $ 202,533 $ 209,148 $ 184,427 $ !96,962 OPERATING EXPENDITURES 25,044 22,666 26,331 28,965 28,800 31,670 CAPITAL OUTLAY 1,565 2,7861 28,5251 2,335 1 2,335 TOTAL I S 182,637 1 S 211,9661 S 257,389 1 S 240,448 1 S 215,562 S 228,632 ,PUBLIC WORKS -PARKS & REC . I PERSONAL SERVICES $ 651,475 1 S 660,978 $ 615,126 $ 539,114 S 522,579 1 S 547,236 OPERATING EXPENDITURES 237,321 224,215 234,661 403,641 396,325 353,910 CAPITALOUTLAY 35,200 1 51,8241 37,875 1 5,1571 3,757 25,000 TOTAL I S 923,996 1 S 937,017 1 $ 887,662 IS 947,912 1 S 922,661 1 S 926,176 PUBLIC WORKS - CEMETERY PERSONAL SERVICES $ 146,637 S 155,230 $ 146,747 $ 122,431 $ 135,984 $ 151,983 OPERATING EXPENDITURES 37,578 33,427 30,318 25,385 25,715 1126,440 CAPITAL OUTLAY 10,118 3,300 - TOTAL I S 194,333 S 188,6571 S 180,365 S 147,816 S 161,699 1 S 178,423 PUBLIC WORKS - FACILITIES MAINTENANCE I I I I 1 IPERSONALSERVICES $ 139,341 1 $ 143,606 1 $ 101,865 j $ 96,677 $ 92,703$ 95,182 OPERATING EXPENDITURES 94,468 147,261 159,784 202,467 203,557 219,230 CAPITAL OUTLAY 19,969 1,765 15,398 1 6,986 1 108,6621 108,756 TOTAL I $ 243,778 1 S 306,2651 S 268,635 1 S 407,806 1 $ 405,016 $ 314,412 NON-DEPART&MXTAL PERSONAL SERVICES $ 141,821 $ 131,048 $ 230,284 $ 270,000 $ 292,035 $ 391,122 OPERATING EXPENDITURES 557,143 625,417 631,265 623,047 618,326 625,814 CAPITAL OUTLAY - 3,113,368 1,765 1,765 GRANTS AND AIDS 346,166 191,902 209,035 204,652 INTERFUND TRANSFERS OUT 349,590 343,700 689,586 503,812 CONTINGENCY INTERFUND TRANSFERS OUT TOTAL S 698,964 S 1,106,055 S 1,205,249 S 1,584,398 S 1,415,938 S 1,016,936 TOTALS PERSONALSERVICES $ 7,671,004 $ 7,971,142 $ 8,527,708 $ 8,028,832 $ 7,732,922 $ 8,711,830 OPERATING EXPENDITURES 2,431,352 2,562,509 2,504,982 3,207,201 3,113,368 3,200,439 CAPITAL OUTLAY 194,822 346,166 191,902 209,035 204,652 45,000 GRANTS AND AIDS _ _ _ INTERFUND TRANSFERS OUT 349,590 343,700 689,586 503,812 CONTINGENCY TOTAL GENERAL FUND S 10,297,178 S 11,229,408 S 11,568,292 S 12,134,654 S 11,554,754 S 11,957,269 10 r CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET RECOMMENDED FULL AND PART-TIME POSITIONS De artment/Division City Council Amended FY 2013/2014 Budget FY 2014/2015 Budget FY 2015/2016 Budget FY 2016/2017 Budget FY 2017/2018 F/T P/T 0 F/f P/C FIT P/T F/C P/T City Manager 2 5 0 0 2.5 5 0 0 2.5 5 0 0 5 0 5 City Clerk 3 4 3 4 3 0 3 0 2 0 City Attorney 0 0 0 0 0 0 2 0 1 2 1 Administrative Services 5 1 5 2 4 0 0 0 Mgmt Information Svcs 2 0 2 0 2 2 5 I 6 1 Audio Visual 0 0 0 0 1 0 5 2 0 2 0 Community Development 4 0 2 0 2 1 3 1 q Police Administration 8 0 8 1 8 0 3 0 5 0 Police Operations 27 0 27 0 27 1 0 7 28 1 0 8 1 Police Detectives 7 10 7 10 7 10 28 2 Police Dispatch 10 0 10 0 10 0 7 10 7 10 Code Enforcement 3 0 3 0 3 10 0 10 0 Engineering 0 0 0 0 0 0 0 3 3 0 0 3 0 Roads & Maintenance 10 0 9 0 9 0 2 0 Stormwater Utility 9 0 12 0 12 8.5 0 7.5 2 Fleet Management 3 1 3.5 0 3.5 0 0 8 3.5 0 0 9 0 Facilities Maintenance 3 4 3 4 3 3.5 0 Parks & Recreation 11 18 11 18 10 1 18 2 9 1 2 0 Cemetery 2 0 2 0 2 0 18 9 16 NERAL FUND TOTALS 109 43 110 44 109 42 1 106 1 41 2 109 0 42 ,,,if Course Administration 2 5 2 5 2 6 Golf Course Carts 0 11 0 16 0 16 2 6 2 6 GOLF COURSE TOTAL 2 16 2 21 2 22 0 16 0 16 2 22 2 22 Airport 1 0 1 0 1 0 3 0 3 0 Building Department 5 0 5 0 5 0 5 1 5 1 SUB -TOTALS 117 59 118 65 "164 116 64 119 65 TOTAL POSITIONS 176 183 181 180 184 FULL-TIME POSITIONS 146.50 150.50 149.00 148.00 151.50 Alm"k CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET 70p • HOME OF PELICAN ISLAND This Page Intentionally Left Blank 12- HOME 2 r OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG CITY COUNCIL BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for City Council is $54,893. This compares to the 2016-2017 expenditures of $54,152, an increase of $ 741 or 1.37%. SEKV10ES SCHEDULE CITY COUNCIL Amended Projected Adopted Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY16-17 FY 17-18 Budget POSITION Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 22,723 $ 22,747 $ 22,821 $ 22,764 $ 22,721 $ 22,743 $ 22 Operating Expenditures 27,217 27,775 25,898 31,125 31,431 32,150 3,600 719 Capital Outlay _ - - 3,600 N/A 3.00 3.00 3.00 10,800 10,800 Total $ 49,940 $ 50,522 $ 48,720 $ 53,889 $ 54,152 $ 54,893 $ 741 Fiscal Year 2017-2018 Adopted Budget: TOTALSAI Au1Fc $ 19,800 $ 19,800 Major Current Level Changes from FICA Taxes 2,892 2,892 Fiscal Year 2016-2017 Projected Expenditures: Worker's Compensation Insurance Difference 1. Personal Services - Slight increase in worker's compensation insurance. $ 22 2. Operating Expenditures -Increase due to smart phone and ipad service and lapel pin purchase, $ 719 3. Capital Outlay - No capital outlay requested. $ - SEKV10ES SCHEDULE CITY COUNCIL 13 Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 1515=16 1616=17 1717=18 16_17 1717=18 Mayor 5,400 N/A 1.00 1.00 1.00 $ 5,400 $ 5,400 Vice -Mayor 3,600 N/A 1.00 1.00 1.00 3,600 3,600 Council Member 3,600 N/A 3.00 3.00 3.00 10,800 10,800 5.00 5.00 5.00 TOTALSAI Au1Fc $ 19,800 $ 19,800 FICA Taxes 2,892 2,892 Worker's Compensation Insurance 29 51 Total Personal Services $ 22,721 $ 22.743 13 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CITY COUN CIL Code:010001 ^''y /q Amended Projected Account FY 13/14 FY 14/15 FYI 5/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Legislative Salaries 19,800 19,800 19,875 19,800 19,800 19,800 512100 FICA Taxes 2,892 2,892 2,897 2,913 2,892 2,892 512400 Worker's Comp Insurance 31 55 49 51 29 51 TOTAL PERSONAL SERVICES 22,723 22,747 22,821 22,764 22,721 22,743 OPERATING EXPENDITURES 534000 Travel& Per Diem 22,145 22,486 21,591 24,000 24,000 24,000 534101 Telephone 102 0 0 0 0 0 534105 Cellular Telephone 880 600 563 900 1,416 1,680 534110 Internet Access 32 0 0 0 740 870 534630 R& M Office Equipment 0 18 0 100 0 0 534800 Promotional Activities 65 800 557 300 250 800 535200 Departmental Supplies 380 464 272 550 400 500 535210 Computer Supplies 1,043 451 0 1,500 850 500 535410 Dues and Memberships 200 200 200 200 200 200 535420 Books and Publications 0 111 90 125 125 125 535450 Training and Education 2,370 2,645 2,625 3,450 3,450 3,475 TOTAL OPERATING EXPENDITURES 27,217 27,775 25,898 31,125 31,431 32,150 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY COUNCIL 49,940 50,522 48,720 53,889 1 54,152 54,893 ^''y /q CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE CITY M ANAGER BUDGET SI IM M A R v The Fiscal Year 2017-2018 adopted budget for City Manager is $276,569. This compares to the 2016-2017 projected e9enditures o $167,554, an increase of $9,015 or 3.13%. Projected Adopted PAY Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 Actual Actual Actual Expenditures Budget Difference Personal Services $ 258,430 $ 250,297 $ 277,445 $ 260,695 $ 269,284 $ 8,589 Operating Expenditures 6,286 6,885 10,324 6,859 7,285 426 Capital Outlay - - - - 1.00 Total $ 264,716 $ 257,182 $ 287,769 $ 267,554 $ 276,569 $ 9,015 Fiscal Year 2017-I8 adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Slight increase due to negotiated salary increases and health insurance increases. $ 8,589 2. Operating Expenses- Slight increase due to an additional annual membership. $ 426 3. Capital Outlay- No capital outlay requested. $ 1 AL uL` 1\ v x�a CrrY MANAGER POSITION City Manager Executive Assistant Procurement Manager Clerical As s is s tant II FICA Tants Deferred Compensation Croup Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 1-5, $ 204,176 $ 210,500 15,204 16,103 18,376 18,945 13,372 13,873 9,214 9,285 48 32 305 546 $ 260,695 $ 269,284 Projected Adopted PAY FULL TIME EQ UIVALENTS Expenditures Budget RANGE GRADE 15-16 1616=17 1717=18 1616=17 17_18 1.00 1.00 1.00 $ 132,025 $ 136,000 43,927/ 79,069 64 1.00 1.00 1.00 72,151 74,500 - - 55,588 / 100,058 73 1.00 1.00 0.00 - 26,587/47,856 23 0.50 0.00 0.00 - 3.50 3.00 2.00 FICA Tants Deferred Compensation Croup Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 1-5, $ 204,176 $ 210,500 15,204 16,103 18,376 18,945 13,372 13,873 9,214 9,285 48 32 305 546 $ 260,695 $ 269,284 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE CITYMANAGER Code:010005 ,.N /"\ /C Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 208,958 196,848 217,675 204,100 204,176 210,500 512100 FICA Takes 14,078 15,083 16,208 15,615 15,204 16,103 512225 Deferred Compensation 18,806 17,522 19,030 18,369 18,376 18,945 512301 Group Health Insurance Premium 11,169 12,492 14,310 15,047 13,372 13,873 512305 Dependant Health Ins Premium 4,289 7,808 9,684 10,597 9,214 9,285 512309 Employee Assistance Program 44 47 52 48 48 32 512400 Worker's Comp Insurance 260 497 485 530 305 546 512601 Auto Allowance 826 0 0 0 0 0 TOTAL PERSONAL SERVICES 258,430 250,297 277,445 264,306 260,695 269,284 OPERATING EXPENDITURES 534000 Travel and Per Diem 30 0 4 0 0 0 534101 Telephone 179 0 0 0 0 0 534105 Cellular Phone 388 435 555 600 726 660 534110 Internet Services 68 36 0 0 0 0 534120 Postage 61 82 32 50 50 50 534420 Equipment Leases 0 0 1,584 1,480 1,480 1,480 534620 R & M - Vehicles 0 468 4,134 500 500 500 534630 R & M - Office Equipment 232 1,739 662 675 650 650 534800 Promotional Activities 2,148 1,636 1,246 1,500 1,500 1,500 535200 Departmental Supplies 384 535 543 400 400 445 535210 Computer Supplies 15 0 0 0 8 0 535230 Small Tools & Equpment 0 418 0 0 0 0 535260 Gas and Oil 373 627 883 500 1,095 1,250 535410 Dues and Memberships 330 455 681 450 450 750 535420 Books and Publications 0 304 0 0 0 0 535450 Training and Education 2,078 150 0 0 0 0 TOTAL OPERATING EXPENDITURES 6,286 6,885 10,324 6,155 6,859 7,285 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY MANAGER 1 264,716 1 257,182 1 287,769 1 270,461 1 267,554 276,569 /"\ /C OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE e*41 CITYCLERK BUDGET SUMMARY a The Fiscal Year 2017-2018 adopted budget for City Clerk is $225,160. This compares to the 2016-2017 projected expenditures o $180,963, an increase of $44,197 or 24.42%. Fiscal Year 2017-2018 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-2017 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary increases and additional hours worked by temp staff. $ 14,467 2. Operating Expenses - Increase due to election year costs. $ 29,730 3. Capital Outlay- No capital outlay requested. $ PERSONAL SERVICES SCHEDULE .m PAY POSITION RANGE City Clerk Deputy City Clerk 43,927 / 79,069 Records Program Manager 29,923 / 53,862 Clerical Assistant (remp) $10/hr FULL TWE EQ UIVALEN75 GRADE 1515=16 16_17 17_18 Projected Adopted 1.00 64 1.00 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 0.50 0.50 Actual Actual Actual Expenditures Budget Difference Personal Services $ 231,345 $ 287,662 $ 287,490 $ 148,208 $ 162,675 $ 14,467 Operating Expenses 52,803 41,270 65,590 32,755 62,485 29,730 Capital Outlay 2,970 14,598 Total $ 287,118 $ 343,530 $ 353,080 $ 180,963 $ 225,160 $ 44.197 Fiscal Year 2017-2018 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-2017 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary increases and additional hours worked by temp staff. $ 14,467 2. Operating Expenses - Increase due to election year costs. $ 29,730 3. Capital Outlay- No capital outlay requested. $ PERSONAL SERVICES SCHEDULE .m PAY POSITION RANGE City Clerk Deputy City Clerk 43,927 / 79,069 Records Program Manager 29,923 / 53,862 Clerical Assistant (remp) $10/hr FULL TWE EQ UIVALEN75 GRADE 1515=16 16_17 17_18 1.00 1.00 1.00 64 1.00 0.00 0.00 27 1.00 1.00 1.00 0.50 0.50 0.50 3.50 2.50 2.50 Overtime FICA Taxes Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 0 Projected Adopted Expenditures Budget 1616=17 17_18 $ 78,355 $ 81,000 31,370 33,750 $ 113,075 $ 125,150 100 200 8,425 9,589 9,885 10,328 13,300 13,617 3,200 3,435 48 32 175 324 .R iaR7nR G 19147; `CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CITY CLERK Code:010009 n Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Salaries 169,897 213,004 228,236 111,750 109,725 114,750 511300 Temporary Salaries 2,293 9,953 1,595 4,000 3,350 10,400 511400 Overtime 0 0 0 0 100 200 512100 FICA Taxes 17,785 16,795 17,311 8,855 8,425 9,589 512225 Deferred Compensation 15,188 18,848 20,024 10,058 9,885 10,328 512301 Group Health Insurance Premium 15,514 18,304 12,965 14,720 13,300 13,617 512305 Dependant Health Ins Premium 10,357 10,115 6,833 3,008 3,200 3,435 512309 Employee Assistance Program 56 88 56 48 48 32 512400 Worker's Comp Insurance 255 555 471 300 175 324 TOTAL PERSONAL SERVICES 231,345 287,662 287,490 152,739 148,208 162,675 533400 Other Contractual Services 1,418 1,688 2,090 2,000 2,000 3,000 533490 Codification Services 2,349 2,632 3,306 4,650 3,300 5,000 534000 Travel and Per Diem 85 736 1,253 1,200 1,200 1,200 534101 Telephone 165 0 7 0 0 0 534105 Cellular Phone 26 135 0 0 0 0 534110 Internet Services 185 1,748 433 0 0 0 534120 Postage 300 335 355 310 310 300 534420 Equipment Leases 0 0 689 770 645 645 534630 R & M - Office Equipment 11,243 11,931 11,453 12,850 12,000 10,640 534640 R& M Operating Equipment 500 1,850 0 0 0 0 534910 Clerk of Court Filing Fees 72 81 93 300 350 300 534920 Legal Ads 1,659 1,549 2,178 2,300 2,000 2,000 534990 Election Costs 32,660 8,732 34,338 9,500 9,500 37,500 535200 Departmental Supplies 189 341 529 500 200 300 535210 Computer Supplies 1,132 6,078 7,450 500 100 300 535230 Small Tools 0 1,301 0 0 0 0 535410 Dues and Memberships 620 1,033 525 550 550 550 535420 Books and Publications 0 0 62 100 100 100 535450 Training and Education 200 1,100 830 650 500 650 TOTAL OPERATING EXPENDITURES 52,803 41,270 65,590 36,180 32,755 62,485 CAPITAL OUTLAY 606400 Vehicles and Equipment 2,970 14,598 0 0 0 0 TOTAL CAPITAL OUTLAY 2,970 14,598 0 0 0 0 TOTAL CITY CLERK 287,118 343,530 353,080 188,919 180,963 225,160 n ON OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL CITY ATTORNEY BUDGET SUMMARY The Fiscal Year 2017-18 budget for the City Attorney is $101,554. This compares to the 2016-17 projected expenditures of $101,704, a decrease of $150 or -.15%. Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - No change. $ 2. Operating Expenses -Decrease due to lower costs of annual publications. $ (150) 3. Capital Outlay - No capital outlay requested. $ 11 Amended Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY16-17 FY 16-17 FY 17-I8 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ - $ _ $ $ $ $ $ Operating Expenses 102,959 103,870 94,682 101,720 101,704 101,554 (150) Capital Outlay _ - - _ Total $ 1021959 $ 103,870 $ 94,682 $ 101,720 $ 101,704 $ 101,554 $ (150) Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - No change. $ 2. Operating Expenses -Decrease due to lower costs of annual publications. $ (150) 3. Capital Outlay - No capital outlay requested. $ 11 'CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET; CITY ATTORNEY Code:010010 20 /"1 Amended Projected Account FY 13/14 FY14/15 FY15/16 FY16/17 FY16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget OPERATING EXPENDITURES 533400 Other Contractual Services 100,639 102,294 92,615 100,000 100,000 100,000 534000 Travel and Per Diem 0 0 318 0 0 0 534101 Telephone 71 0 0 0 0 0 534115 On -Line Services 1,428 1,130 1,074 1,070 1,104 1,104 534120 Postage 5 6 0 50 0 0 534630 R& M- Office Equipment 149 25 0 0 0 0 535210 Computer Supplies 20 0 0 0 0 0 535410 Dues and Memberships 150 0 150 150 150 150 535420 Books and Publications 497 415 0 450 450_ 300 535450 Training and Education 0 0 525 0 0 0 TOTAL OPERATING EXPENDITURES 102,959 103,870 94,682 101,720 101,704 101,554 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CITY ATTORNEY 102,959 103,870 94,682 101,720 101,704 101,554 20 /"1 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE "A111y10 1 KA11VE SEKVICES BUDGET SUMMARY The Fiscal Year 2017-2018 budget for Administrative Services is $652,296. This compares to the 2016-2017 projected expenditures of $552,668, an increase of$99,628 or 18.03%. Amended Projected Adopted Projected FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 PAY FULL TIME EQUIVALENTS Actual Actual Actual Budget Expenditures Budget POSITION Difference Personal Services $ 464,036 $ 480,510 $ 452,108 $ 475,148 $ 452,308 $ 519,961 $ 67,653 Operating Expenses 89,756 77,949 98,051 93,710 100,360 132,335 81 1.00 1.00 31,975 Capital Outlay 1,520 - - - - - Human Resources Manager/Asst Director 67,703 / 121,866 Total $ 555,312 $ 558,459 $ 550,159 $ 568,858 $ 552,668 $ 652,296 $ 99,628 Procurement/Contracts M anager 55,588 1100,058 73 0.00 0.00 1.00 Fiscal Year 2017-18 Adopted Budget: 63,750 Accounting Services M anager 50,871/91,568 Major Current Level Changes from 1.00 58,350 63,750 Fiscal Year 2016-17 Projected Expenditures: 40,244/72,439 37 0.00 0.00 Difference 1. Personal Services - Increase due to negotiated salary increases, longevity, and addition ofProcurement Manager. $ 67,653 2. Operating Expenses -Increase primarily due to automated payroll system monthly fees. 0.00 $ 31,975 3. Capital Outlay- No capital outlay requested. 25,812/46,462 $ 1.00 PERSONAL SERVICES SCHEDULE ADMINISTRATIVE SERVICES DEPARTMENT Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 15_16 1616=17 1717=18 16_17 17_18 Admin Services Director 72,868 /131,163 81 1.00 1.00 1.00 $ 119,000 $ 127,500 Human Resources Manager/Asst Director 67,703 / 121,866 79 1.00 1.00 1.00 78,200 81,000 Procurement/Contracts M anager 55,588 1100,058 73 0.00 0.00 1.00 48,450 63,750 Accounting Services M anager 50,871/91,568 70 1.00 1.00 1.00 58,350 63,750 Accountant 40,244/72,439 37 0.00 0.00 1.00 43,000 Accounting Clerk 11 29,052/52,293 26 1.00 1.00 0.00 29,850 Accounting Clerk 25,812/46,462 22 1.00 1.00 1.00 28,650 28,250 Accounting Services Consultant (Temp) 0.50 0.50 050 2,400 1,850 5.50 5.50 6.50 TOTALSALARIFS $ 364,900 $ 409,100 Overtime - 250 FICA Taxes 27,950 31,315 Deferred Compensation 32,625 36,675 Group Health Insurance Premium 23,000 32,047 Dependant Health Ins Premium 3,200 9,496 Employee Assistance Program 138 95 Worker's Comp Insurance 495 983 Total Personal Services $ 452,308 $ 519,961 21 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET ADMINISTRATIVE SERVICES DEPARTMENT Code: 010020 2Z 1 ., Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 372,321 390,688 368,115 364,850 362,500 407,250 511300 Temporary Salaries 0 0 2,948 5,000 2,400 1,850 511400 Overtime 423 2,023 59 400 0 250 512100 FICA Taxes 28,406 29,800 28,345 28,323 27,950 31,315 512225 Deferred Compensation 33,142 31,566 30,677 32,873 32,625 36,675 512301 Group Health Insurance Premium 27,188 22,722 20,400 34,333 23,000 32,047 512305 Dependent Insurance 1,961 2,643 693 8,354 3,200 9,496 512309 Employee Assistance Program 121 138 136 144 138 95 512400 Worker's Comp Insurance 474 929 736 871 495 983 TOTAL PERSONAL SERVICES 464,036 480,510 452,108 475,148 452,308 519,961 OPERATING EXPENDITURES 533120 Consultants 6,722 0 10,529 0 6,000 5,000 533175 Employee Background Testing 7,188 5,534 12,182 6,750 14,500 14,500 533200 Audit Fees 32,887 35,951 33,525 36,000 33,060 36,000 533400 Other Contractual Services 694 3,799 7,010 10,000 5,500 32,200 534000 Travel and Per Diem 2,129 40 41 1,000 750 1,000 534101 Telephone 315 0 0 0 0 0 534105 Cellular Telephone 621 0 0 1,320 445 450 534110 Internet Access 466 36 159 450 433 435 534120 Postage 2,094 2,098 2,160 2,200 2,000 2,100 534420 Equipment Leases 0 0 1,879 1,755 1,850 1,755 534630 R & M - Office Equipment 24,712 24,810 24,282 25,000 25,000 26,100 534700 Printing and Binding 1,679 247 0 400 200 200 534800 Promotional Activities 381 130 0 2,250 1,000 2,250 534825 Advertising 594 396 198 300 250 250 534920 Legal Ads 1,021 714 1,069 700 1,000 1,700 535200 Departmental Supplies 3,637 2,461 3,380 2,880 3,750 3,350 535205 Bank Charges 279 140 190 145 147 175 535210 Computer Supplies 1287 165 418 100 100 100 535230 Small Tools & Equipment 407 140 0 0 0 0 535410 Dues and Memberships 1,120 1,239 950 1,210 3,575 3,720 535420 Books and Publications 858 50 50 50 50 50 535450 Training and Education 665 0 30 1,200 750 1,000 TOTAL OPERATING EXPENDITURES 89,756 77,949 98,051 93,710 100,360 132,335 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,520 0 0 0 0 0 TOTAL CAPITAL OUTLAY 1,520 0 0 0 0 0 TOTAL ADMINISTRATIVE SERVICES 555,312 558,459 550,159 568,858 552,668 652,296 2Z 1 ., r1 ITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG MANAGEMENT INFORMATION SYSTEMS BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for Management Information Systems is $220,197. This compares to the 2016-2017 expenditures of$196,985, an increase of$23,212or I1.78%. FY 13-14 Actual al Services $ 115,440 $ ng Expenses 27,699 Outlay - Projected Adopted Amended FY 14-15 FY 15-16 FY 16.17 Actual Actual Budget 1 121,979 $ 130,875 $ 142,681 $ 32,471 68,352 90,520 30.529 POSITION RANGE Projected Adopted FY 16-17 FY 17-18 penditures Budget Difference 113,776 $ 135,703 $ 21,927 83,209 84,494 1,285 Total $ 143,139 $ 184,979 $ 199,227 $ 233,201 $ 196,985 $ Fiscal Year 2017-2018 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-2017 Projected Expenditures: 1. Personal Services -Increase due to negotiated salary increases and insurance increases. 2. Operating Expenses -Slight increase due to maintenance contract increases. 3. Capital Outlay -No capital outlay requested. PERSONAL SERVICES SCHEDULE 197 $ 23.2121 Difference $ 21,927 $ 1,285 MANAGEMENT INFORMATION SERVICES 2017-18 2018-19 2019-2020 2020-20212021-2022 TOTAL Computer Equipment/Upgrades $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 Projected Adopted - PAY FULL I=EQUIVALIIVTS - Expenditure Budget POSITION RANGE GRADE 1515=16 1616=17 1717=18 1616=17 17_18 Network Manager 50,871/91,568 70 1.00 1.00 1.00 $ 67,500 $ 69,500 MIS Technician 31,746/57142 29 0.00 0.00 1.00 20,925 34,000 Systems Analyst 37,528 / 67,550 60 1.00 1.00 0.00 - 2.00 2.00 2.00 TOTALSALAREES $ 88,425 $ 103,500 Overtime 300 1,000 FICA Taxes 7,035 7,994 Deferred Compensation 7,750 9,315 Croup Health Insurance Premium 10,025 13,551 Dependant Health Ins Premium 45 44 Employee Assistance Program 40 32 Worker's Comp Insurance 156 267 Total Personal Services $ 113,776 $ 135,703 W.11WIr\P[I11111W-1141 .141:10111111 INFORMATION SERVICES -TO BEFUNDED BY DISCRETIONARY SALES TAX DESCRIPTION 2017-18 2018-19 2019-2020 2020-20212021-2022 TOTAL Computer Equipment/Upgrades $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 Firewall Software 75,650 - - - - 75,650 UPS Bypass Switches - 12,000 12,000 Citywide Computer Replacements 180,000 - - - 180,000 Total $ 105,650 $ 222,000 $ 30,000 $ 30,000 $ 30,000 $ 417,650 23 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET MANAGEMENT INFORMATION SYSTEMS Code:010021 Account Number Description PERSONAL SERVICES FY 13114 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget Projected FY 16/17 Budget FY 17/18 Budget 511200 Regular Salaries 87,093 97,822 99,865 106,000 88,425 103,500 511300 Temporary Salaries 3,545 0 163 0 0 0 511400 Overtime 0 0 0 1,000 300 1,000 512100 FICA Taxes 6,898 7,491 7,319 8,186 7,035 7,994 512225 Deferred Compensation 7,838 8,135 8,988 9,540 7,750 9,315 512301 Group Health Insurance Premium 9,803 7,993 12,838 14,683 10,025 13,551 512305 Dependant Health Ins Premium 0 202 1,392 2,950 45 44 512309 Employee Assistance Program 36 41 52 48 40 32 512400 Worker's Comp Insurance 227 295 259 274 156 267 TOTAL PERSONAL SERVICES 115,440 121,979 130,875 142,681 113,776 135,703 OPERATING EXPENDITURES 533400 Other Contractual Services 0 0 14,955 5,000 5,000 5,000 534000 Travel and Per Diem 223 238 165 300 300 300 534101 Telephone 189 0 0 8,050 8,050 8,050 534105 Cellular Phone 767 677 810 1,440 1,388 1,440 534110 Internet Access 2,604 2,491 1,660 1,400 2,099 1,400 534120 Postage 0 0 0 20 20 20 534130 Express Mail 28 5 43 60 60 60 534630 R & M - Office Equipment 50 0 0 50,100 45,221 49,302 534640 R & M -Operating Equipment 15,721 23,833 39,338 10,100 7,181 300 535200 Departmental Supplies 52 1,115 278 1,050 1,014 300 535210 Computer Supplies 3,955 2,814 10,658 11,800 11,800 17,202 535230 Small Tools and Equipment 190 999 146 300 300 300 535280 Broadcast Supplies 2,198 0 0 0 0 0 535410 Dues and Memberships 896 299 299 500 501 520 535420 Books and Publications 76 0 0 0 0 0 535450 Training and Education 750 0 0 400 275 300 TOTAL OPERATING EXPENDITURES 27,699 32,471 68,352 90,520 83,209 84,494 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 30,529 0 0 0 0 TOTAL CAPITAL OUTLAY 0 30,529 0 0 0 0 TOTAL MANAGEMENT INFORMATION SYSTEMS DIVISION 143,139 184,979 199,227 233,201 196,985 220,197 2q 1,001`, Ka /ON /N ICITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL B AUDIO VISUAL BUDGET SUMMARY Fiscal Year 2017-2018 adopted budget for Audio Visual is $134,138. This compares to the 2016-2017 projected expenditures of$ 103,108, ar ease of$ 31,030 or 30.09%. Amended Projected Requested 5,670 FY 13-14 FY 14-15 FY 15-16 FY 16.17 FY 16-17 FY 17-I8 FULL TWE EQUWALUM Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ - $ - $ 102,069 $ 105,362 $ 88,742 $ 109,739 $ 20,997 Operating Expenses - - 25,365 16,577 14,366 24,399 10,033 Capital Outlay - - 35,819 - - - 0.50 Total $ - $ - $ 163,253 $ 121,939 $ 103,108 $ 134,138 $ 31,030 Fiscal Year 2017-2018 Adopted Budget: 2.00 1.00 1.50 Major Current level Changes from 11,000 3.50 Fiscal Year 2016-2017 Projected Expenditures: 3.00 Difference 1. Personal Services - Increases due to negotiated salary increases, longevity, and positions projected to be filled all year. $ 20,997 2. Operating Expenses - Increase due to improved internet service with increased capacity. $ 10,033 3. Capital Outlay- No capital outlay requested. $ PERSONAL SERVICES SCHEDULE VISUAL POSITION nic Records and Information Mgr Visual Technician (Part Time) Visual Techician (Temp) CAPITAL OUTLAY SCHEDULE Overtime FICA Tanis Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services AUDIO VISUAL DEPARTMENT- TO BE FUNDED BY DIS CREPIONARY SALES TAX $ 71,150 $ 90,1001 5,450 6,893 5,250 5,670 Projected Adopted PAY FULL TWE EQUWALUM Expenditures Budget RANGE GRADE 15_16 1616=17 1717=18 1616=17 1717=18 40,200 / 68,339 61 1.00 1.00 1.00 $ 58,500 $ 63,000 15.45/hr 0.50 0.50 0.50 4,650 16,100 10.00/hr 2.00 1.00 1.50 8,000 11,000 3.50 2.50 3.00 Overtime FICA Tanis Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services AUDIO VISUAL DEPARTMENT- TO BE FUNDED BY DIS CREPIONARY SALES TAX $ 71,150 $ 90,1001 5,450 6,893 5,250 5,670 6,725 6,810 0 32 32 135 234 $ 88,742 $ 109,739 EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Wireless System for CityHall/PD $ 5,000 $ $ $ $ 5,000 Laserfiche Software Upgrade 50,000 50,000 Audio Enhancements in Chambers 30,000 30,000 $ 85,000 $ $ $ $ $ 85,000 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET AUDIO VISUAL Code:010022 Amended Projected Account FY 13/14 FY 14/15 FY 15116 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Salaries 0 0 71,800 74,600 63,150 79,100 511300 Temporary Salaries 0 0 12,093 11,000 8,000 11,000 512100 FICA Taxes 0 0 6,395 6,854 5,450 6,893 512225 Deferred Compensation 0 0 5,150 5,265 5250 5,670 512301 Group Health Insurance Premium 0 0 6,458 7,362 6,725 6,810 512305 Dependant Health Ins Premium 0 0 0 0 0 0 512309 Employee Assistance Program 0 0 40 48 32 32 512400 Worker's Comp Insurance 0 0 134 233 135 234 TOTAL PERSONAL SERVICES 0 0 102,069 105,362 88,742 109,739 534000 Travel and Per Diem 0 0 1,270 200 200 200 534105 Cellular Phone 0 0 180 720 470 480 534110 Internet Services 0 0 2,848 3,300 3,000 12,942 534420 Equipment Leases 0 0 71 66 66 66 534630 R & M- Office Equipment 0 0 850 1545 780 835 534640 R& M- Operatutg Equipment 0 0 1,850 0 0 0 535200 Departmental Supplies 0 0 260 200 200 200 535210 Computer Supplies 0 0 5,543 5,140 5,000 5,000 535230 Small Tools 0 0 9,603 100 100 100 535410 Dues and Memberships 0 0 2,461 4,706 4,000 4,176 535420 Books and Publications 0 0 32 100 100 100 535450 Training and Education 0 0 398 500 450 300 TOTAL OPERATING EXPENDITURES 0 0 25,365 16,577 14,366 24,399 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 35,819 0 0 0 TOTAL CAPITAL OUTLAY 0 0 35,819 0 0 0 TOTAL AUDIO VISUAL 0 0 163,253 121,939 103,108 134,138 look, CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL COMMUNITY DEVELOPMENT BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for Community Development is $421,109. This compares to the 2016-2017 projected expenditures of $199,820, an increase of$ 221,289 or 110.74%. 5,000 FICA Taxes 9,987 21,032 Deferred Compensation Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 Actual Actual Actual Expenditures Budget Difference Personal Services $ 217,866 $ 188,832 $ 235,559 $ 175,634 $ 376,467 $ 200,833 Operating Expenses 31,080 24,899 17,970 24,186 44,642 20,456 Capital Outlay - - 17_18 1616=17 $ 248,946 $ 213,731 $ 253,529 $ 199,820 $ 421,109 $ 221,289 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due primarily to the addition oftwo new positions. $ 200,833 2. Operating Expenses -Increase due primarily to greaterexpected use ofoutside engineers or other consultants. $ 20,456 3. Capital Outlay - No capital outlay requested. $ - rcicovix A�•3r. vLl:E'J NL:t1.L1)UEE CO MMUNITY DEVELO PMENT 5,800 5,000 FICA Taxes 9,987 21,032 Deferred Compensation 11,750 24,743 Group Health Insurance Premium 12,350 29,462 Dependant Health Ins Premium 10,700 Projected Adopted 62 PAY Worker's Comp Insurance FULL UBVIE EQWVALE TS Expenditure Budget POSMON RANGE GRADE 15_16 1616=17 17_18 1616=17 1717=18 Community Development Director 72,868/131,163 81 0.00 0.00 1.00 $ - $ 86,275 Community Development Manager 50,871/ 91,568 70 0.00 1.00 1.00 64,000 69,400 Parks Administrator 35,730/ 64,314 33 0.00 1.00 1.00 35,000 38,250 Zoning Technician 35,730/ 64,314 33 0.00 1.00 1.00 25,750 39,000 Planner 35,730/64,314 33 1.00 0.00 0.00 - Engineering Technician * 35,730/ 64,314 33 0.00 0.00 1.00 - 37,000 Senior Planner 48,000/86,401 67 1.00 0.00 0.00 2.00 3.00 5.00 * Position in Stonnwater in FY17 $ 124,750 $ 269,925 Overtime 5,800 5,000 FICA Taxes 9,987 21,032 Deferred Compensation 11,750 24,743 Group Health Insurance Premium 12,350 29,462 Dependant Health Ins Premium 10,700 25,613 Employee Assistance Program 62 79 Worker's Comp Insurance 235 613 Total Personal Services $ 175,634 $ 376,467 27 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE COMMUNITY DEVELOPMENT DEPARTMENT Codc:010080 29' r eN Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 160,631 134,178 180,556 157,000 124,750 269,925 511400 Overtime 4,561 4,095 7,889 4,000 5,800 5,000 512100 FICA Taxes 12,514 10,584 13,293 12,317 9,987 21,032 512215 Clothing Allowance 120 0 0 0 0 0 512225 Deferred Compensation 13,930 13,520 14,831 14,490 11,750 24,743 512301 Group Health Insurance Premium 15,014 13,380 10,728 22,016 12,350 29,462 512305 Dependant Health Ins Premium 10,842 10,906 7,883 7,487 10,700 25,613 512309 Employee Assistance Program 56 58 50 72 62 79 512400 Worker's Comp Insurance 198 2,111 329 412 235 613 TOTAL PERSONAL SERVICES 217,866 188,832 235,559 217,794 175,634 376,467 OPERATING EXPENDITURES 533120 Consultants 16,830 13,407 2,675 8,000 4,000 20,000 533400 Other Contractual Services 0 0 624 2,000 2,000 2,400 534000 Travel and Per Diem 111 0 2,992 1,610 715 2,740 534101 Telephone 252 0 0 0 0 0 534105 Cellular Telephone 283 62 63 300 45 492 534110 Internet Services 68 36 0 35 55 0 534120 Postage 1,097 1,499 1,041 1,500 800 1,250 534130 Express Mail 66 17 5 100 25 75 534420 Equipment Leases 0 0 1,442 1,345 1,345 1,345 534620 R & M -Vehicles 547 29 45 700 1,800 700 534630 R & M -Office Equipment 4,079 3,445 2,738 1,300 1,900 2,060 534825 Advertising (Econ Dev) 0 0 0 20,000 5,000 0 534830 Special Events (NRB) 25 413 997 1,000 1,100 1,500 534910 Clerk of Court Filing Fees 0 28 19 20 20 20 534920 Legal Ads 3,265 3,236 1,803 2,500 1,800 3,000 535200 Departmental Supplies 1,564 966 1,704 1,500 1,350 2,500 535210 Computer Supplies 1,475 200 178 2,610 200 750 535230 Small Tools and Equipment 0 144 0 0 0 535260 Gas and Oil 954 622 69 600 200 0 600 535410 Dues and Memberships 0 530 647 1,790 631 2,030 535420 Books and Publications 0 10 553 1,000 200 500 535450 Training and Education 464 255 375 2,025 1,000 2,680 TOTAL OPERATING EXPENDITURES 31,080 24,899 17,970 49,935 24,186 44,642 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 0 TOTAL COMMUNITY DEVELOPMENT 248,946 213,731 253,529 267,729 199,820 421,109 29' r eN LITY OF SEBASTIAN, FLORIDA 2017/2018-A NNUAL BUDGET POLICE DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS AND UNITS Fiscal Year 2017-2018 Adopted budget for the Police Department as a whole is $5,207,276. This compares to -2017 projected expenditures of $4,836,176, an increase of$371,100 or 7.7%. Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary increases and addition oftwo part time officers. $ 390,894 2. Operating Expenses - Increase due to fielusage, training. And operating supplies. $ 19,739 3. Capital Outlay- Decrease in equipment requested. $ (470) Sebastian Police Department Cost Allocation Code Enforcement 53% 29 Amended Projected Adopted FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16(17 FY 17/18 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 4,145,255 $ 4,185,678 $ 4,475,660 $ 4,278,494 $ 4,249,361 $ 4,640,255 $ 390,894 Operating Expenses 465,518 463,404 483,953 583,583 566,345 586,084 19,739 Capital Outlay 22,965 50,990 46,988 23,548 20,470 20,000 (470) Total $ 4,633,738 $ 4,700,071 $ 5,006,600 $ 4,885,625 $ 4,836,176 $ 5.246.339 $ 410.163 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary increases and addition oftwo part time officers. $ 390,894 2. Operating Expenses - Increase due to fielusage, training. And operating supplies. $ 19,739 3. Capital Outlay- Decrease in equipment requested. $ (470) Sebastian Police Department Cost Allocation Code Enforcement 53% 29 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGETN A" k 30 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Actual Actual Bu et Projected Budge POLICE ADMINISTRATION PERSONALSERVICES OPERATING EXPENDITURES CAPITALOUTLAY $ 682,404 92,291 12,500 $ 770,837 114,750 3,700 $ 873,844 122,937 23,303 $ 699,333 143,562 $ 704,235 146,174 $ 761,144 132,407 TOTAL $ 787,195 $ 889,288 $ 1,020,084 $ 842,895 $ 850,409 $ 893,551 POLICE OPERATIONS PERSONAL SERVICES OPERATING EXPENDITURES CAPITALOUTLAY TOTAL $ 2,182,388 235,531 10,465 $ 2,135,684 219,761 17,307 $ 2,238,074 211,528 8,241 $ 2,303,075 286,119 17,548 $ 2,249,526 270,217 15,270 $ 2,457,595 300,670 20,000 $ 2,428,384 $ 2,372,752 $ 2,457,843 $ 2,606,742 $ 2,535,013 $ 2,778,265 POLICE DEFECTIVE PERSONALSERVICES OPERATING EXPENDITURES CAPITALOUTLAY TOTAL $ 628,634 102,517 $ 622,918 105,416 $ 669,523 125,100 15,444 $ 560,888 121,240 6,000 $ 574,699 116,612 5,200 $ 683,958 119,661 $ 731,151 $ 728,334 $ 810,068 $ 688,128 $ 696,511 $ 803,619 POLICE DIS PATCH PERSONAL SERVICES OPERATINGEXPENDITURES CAPITAL OUTLAY $ 503,610 12,656 $ 503,014 8,850 29,983 $ 531,446 8,443 S 567,085 14,276 $ 571,364 14,474 S 582,374 14,981 TOTAL S 516,266 $ 541,846 $ 539,889 $ 581,361 $ 585,838 $ 597,355 POLICE CO DE ENFORCEMENT PERSONAL SERVICES OPERATINGEXPENDITURES CAPITALOUTLAY $ 148,219 22,523 $ 153,224 14,627 $ 162,772 15,945 $ 148,113 18,386 $ 149,537 18,868 $ 155,184 18,365 TOTAL S 170,742 S 167,851 $ 178,717 $ 166,499 $ 168,405 $ 173,549 TOTALS PERSONALSERVICES OPERATING EXPENDITURES CAP FALOUTLAY TOTAL S S S 4,145,255 465,518 22,965 S 4,185,678 463,404 50,990 S 4,475,660 483,953 46,988 S 4,278,494 583,583 23,548 5 4,249,361 566,345 20,470 S 4,640,255 586,084 20,000 S 4,633,738 S 4,700,071 3 5,006,600 S 4,885,625 $ 4,836,17b $ 5,246,339 A" k 30 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL B i VL1%-F t1u1yw'4131UA11UIN ISULUEI'SUMMARY The Fiscal Year2017-2018 adopted budget for Police Administration is $893,551. This compares to the 2016-2017 projected expenditures of$850,409 (excluding State Pension funds), an increase of$43,142or5.1%. FY 13-14 FY 14-15 FY 15-16 Amended FY 16-17 Projected FY 16-17 Adopted FY 17-18 Actual Personal Services $ 682,404 Operating Expenses 92,291 Capital Outlay 12,500 Actual $ 770,837 114,750 3,700 Actual $ 873,844 122,937 23,303 Budget $ 699,333 143,562 Expenditures $ 704,235 146,174 Budget Difference $ 761,144 $ 56,909 132,407 (13,767 Total $ 787,195 3 889,288 $ 1,020,084 $ 842,895 $ 850,409 $ 893,551 $ 43.142 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016.2017 projected expenditures: I. Personal Services - Increase due to negotiated salary increases and insurance increase. 2. Operating Expenses -Decrease due primarily to tmnsferofjanitorial expense charges. 3. Capital Outlay -No capital outlay requested. PERSONAL SERVICES SCHEDULE Difference $ 56,909 $ (13,767 Overtime FICA Taxes Clothing Allowance Deferred Compensation Chapter 185 Pension Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 31 1,000 40,500 2,138 12,825 52,391 40,650 12,475 192 7,600 Adopted Budget 1717=18 121,00( 118,00( 156,00( 44,50C 38,500 33,000 31,000 12,500 554,500 1,000 42,661 2,160 13,320 62,410 45,720 21,445 127 17,801 $ 704,235 S 761,144 Projected POSITION Chief of Police Deputy Chief of Police Commander Adm nistrative Supervisor PAY RANGE 78,967/142,140 62,565/112,616 50,871 / 91,568 35,730 / 64,314 GRADE 83 77 70 33 FULL TIME EQUIYALFNIS 1515=16 1616=17 1717=18 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 0.00 0.00 1.00 Expenditure 1616=17 $. 117,350 $ 114,475 151,239 42,750 Administrative Assistant Records Specialist 11 'IericalAssistant 11 -ogistics Specialist (Temp) 30,821/55,478 30,821 / 55,478 26,587/47,856 12.00/hr 28 28 23 1.00 1.00 3.00 0.50 1.00 1.00 2.00 0.50 1.00 1.00 1.00 0.50 37,350 31,750 29,700 9,850 8.50 7.50 8.50 $ 534,464 $ Overtime FICA Taxes Clothing Allowance Deferred Compensation Chapter 185 Pension Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 31 1,000 40,500 2,138 12,825 52,391 40,650 12,475 192 7,600 Adopted Budget 1717=18 121,00( 118,00( 156,00( 44,50C 38,500 33,000 31,000 12,500 554,500 1,000 42,661 2,160 13,320 62,410 45,720 21,445 127 17,801 $ 704,235 S 761,144 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET POLICE ADMINISTRATION Code:010041 32 e\ Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16-17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 RegularSalaries 398,062 465,795 534,855 502,400 524,614 542,000 511300 Temporary Salaries 0 5,097 8,391 12,500 9,850 12,500 511400 Overtime 364 049 1,498 1,000 1,000 1,000 512100 FICA Taxes 29,733 35,105 40,897 39,632 40,500 42,661 512215 Clothing Allowance 1,260 1,620 1,620 1,620 2,138 2,160 512225 Deferred Compensation 16,079 16,918 17,288 11,835 12,825 13,320 512250 Chapter185Retirement 39,636 34,006 41,923 53,040 52,391 62,410 512251 Chapter 185 State Shared Revenue 147,868 145,700 169,027 0 0 0 512301 Croup Health insurance Premium 31,124 39,463 35,184 49,158 40,650 45,720 512305 Dependant Health Ins Premium 13,133 12,889 11,071 11,250 12,475 21,445 512309 Employee Assistance Program 152 187 172 192 192 127 512400 Worker's Comp Insurance 4,993 12,709 11,918 16,706 7,600 17,801 TOTAL PERSONAL SERVICES 682,404 770,837 873,844 699,333 704,235 761,144 OPERATING EXPENDITURES 533100 Professional Services 2,535 600 890 3,500 3,500 1,500 533400 Other Contractual Services 0 25 25 0 0 533415 Janitorial Services 0 5,046 10,092 10,092 10,092 0 0 533500 Investigations 347 647 179 500 500 500 534000 Travel and Per Diem 0 0 0 3,000 3,000 3,000 534101 Telephone 7,402 6,394 7,258 7,400 7,865 4,755 534105 Cellular Telephone 1,256 1,579 2,105 2,100 2,700 2,880 534110 Internet Services 405 1,365 1,898 1,800 3,047 3,050 534120 Postage 1,393 1,145 1,409 1,100 1,000 1,000 534310 Electric 28,697 29,401 28,861 29,000 29,100 30,000 534320 Water/Sewer 3,145 3,211 2,829 3,100 2,900 3,000 534420 Equipment Leases 0 0 3,240 3,020 3,020 3,020 534500 Insurance 5,740 0 5,609 0 0 5,700 534610 R&M -Buildings 0 0 3,699 0 0 5,000 534620 R&M -Vehicles 870 1,223 1,346 1,500 1,500 1,500 534630 R&M -Office Equipment 17,614 40,395 29,513 45,000 45,000 45,000 534640 R&M -Operating Equipment 692 2,466 572 2,000 2,000 4,000 534650 R&M -Radio 320 513 130 200 200 200 534800 Promotional Activities 1,034 889 912 1,000 1,000 1,000 534820 Designated Expenditure (freer Donation) 10,469 8,175 7,435 12,000 12,000 0 535200 Departmental Supplies 3,675 3,739 3,937 5,000 5,000 5,252 535210 Computer Supplies 1,037 476 38 50 50 50 535230 Small Tools and Equipment 0 418 3,687 500 500 500 535260 Gas and 08 3,652 4,628 4,171 4,600 4,600 4,600 535270 Uniforms and Shoes 773 303 484 500 1,500 800 535275 Safety Equipment 0 0 100 100 100 535410 Dues and Memberships 1,155 1,810 1,743 2,500 2,500 2,500 535420 Books and Publications 80 300 875 1,000 500 500 535450 Training and Education 0 0 TOTAL OPERATING EXPENDITURB 92,291 114,750 122,937 3,000 143,562 3,000 146,174 3,000 132,407 CAPITAL OM AY 606400 Vehicles and Equipment 9,500 0 14,303 0 0 606405 Vehicles and Equipment (Designated Funds) 3,000 3,700 9,000 0 0 0 TOTAL CAPITAL OUTLAY 12,500 3,700 23,303 0 0 0 0 TOTAL POLICE ADAWiISTRATION 787,195 889,288 1,020,084 1 842,895 1 850,409 1 893,551 32 e\ AON 1'0�1 ICITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG POLICE OPERATIONS DIVISION BUDGET RITMMeuv The Fiscal Year 2017-2018 adopted budget for Police Operations Division is $2,739,202. This compares to the 2016-2017projected expenditures of $2,535,013 an increase of S204,189 or89.05%. Amended Projected Adopted FY I3-14 FY 14-15 FY 1546 FY 16-17 FY 16-17 FY 17-18 Actual Actual Actual Budget Expenditures Budget Difference Personal Sery ices $ 2,182,388 $ 2,135,684 $ 2,238,074 $ 2,303,075 $ 2,249,526 $ 2,457,595 $ 208,069 Operating Expenses 235,531 219,761 211,528 286,119 270,217 300,670 Adopted Budget 30,453 Capital Outlay 10,465 17,307 8,241 17,548 15,270 20,000 16_17 285,000 1,165,000 4,730 Total $ 2,428,384 $ 2,372,752 $ 2,457,843 $ 2,606,742 $ 2,535,013 5 2,778,265 $ 243,252 Fiscal Year 2017-18 Adopted Budget: ' Worker's Comp Insurance 39,300 'Major Current Level Changes from Total Personal Services $ 2,249,526 $ 2,418,532 - Fiscal Year 2016-17 Projected Expenditures: 300,000 300,000 900,000 Hand Held Radios (15) 50,000 50,000 50,000 50,000 - 200,000 Difference 1. Personal Services - Increase due to negotiated salary increases and addition of two $ 400,000 $ 400,000 $ 350,000 $ 350,000 $ -300,000$ 1.800.000 part time officers. $ 208,069 2. Operating Expenses - Increase due primarily to fuelusage, training, and operating supplies. $ 30,453 3. Capital Outlay- Increase due to additional rifles needed. $ 4,730 PERSONAL SF.R VW! PC cr'^1 "Yrr POLICE OPERATIONS DIVXS ION S 1,450,000 $ 1,525,000 Overtime 195,000 160,000 PAY POSITION �EQLIIVALb]V]8 Projected Expenditure Adopted Budget RAINE.E. GRAD Sergeants 51,357/90,234 PD52 Officers 40,608/71,348 P051 Officers (Temp) $ 19.52/hr PD51 I5-16 4.00 23.00 0.00 16_17 4.00 24.00 0,00 17_18 4.00 24.00 1,00 16_17 285,000 1,165,000 17-18 295,000 1,189,000 41,000 143,592 27.00 28.00 29.00 70,709 Employee Assistance Program CAPITAL OUtLAYSCHEDULE POLICE OPERATIONS DMS ION - TO BE FUNDED BY GENERAL FUND S 1,450,000 $ 1,525,000 Overtime 195,000 160,000 FICA Taxes 127,082 130,142 Clothing Allowance 14,288 16,200 Chapter 185 Retirement 226,028 259,752 Croup Health Insurance Premium 143,592 181,034 Dependent Health Ins Premium 53,600 70,709 Employee Assistance Program 636 Worker's Comp Insurance 39,300 444 75,251 Total Personal Services $ 2,249,526 $ 2,418,532 CAPITAL OUtLAYSCHEDULE POLICE OPERATIONS DMS ION - TO BE FUNDED BY GENERAL FUND $ 20,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 44.000 POLICE OPERATIONS DMSION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Taxer Replacements $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 30,000 Rifles and storage containers 10,000 2020-21 2021-22 TOTAL Police Units (6) - - 10,000 Ballistic Shields 4,000 - - _ 4 (Win $ 20,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 44.000 33 POLICE OPERATIONS DMSION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018.19 2019-20 2020-21 2021-22 TOTAL Police Units (6) $ 350,000 $ 350,000 $ - $ - $ - $ 700,000 Police Units (5) - - 300,000 300,000 300,000 900,000 Hand Held Radios (15) 50,000 50,000 50,000 50,000 - 200,000 $ 400,000 $ 400,000 $ 350,000 $ 350,000 $ -300,000$ 1.800.000 33 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE POLICE OPERATIONS Code:010043 3y 1'N Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budeet PERSONAL SERVICES 511200 Regular Salaries 1,361,917 1,342,564 1,381,150 1,478,000 1,450,000 1,484,000 511300 Temporary Salaries 26,655 0 0 0 0 41,000 511400 Overtime 156,824 189,235 239,985 150,000 195,000 160,000 512100 FICA Taxes 116,465 114,146 120,237 125,699 127,082 130,142 512215 Clothing Allowance 13,995 13,973 14,108 15,120 14,288 16,200 512250 Chapter 185 Retirement 293,962 231,121 229,147 231,176 226,028 298,815 512301 Group Health Insurance Premium 145,013 138,213 150,698 185,701 143,592 181,034 512305 Dependant Health Ins Premium 29,152 38,612 42,593 47,639 53,600 70,709 512309 Employee Assistance Program 603 601 626 672 636 444 512400 Worker's Comp Insurance 37,802 67,218 59,530 69,068 39,300 75,251 TOTAL PERSONAL SERVICES 2,182,388 2,135,684 2,238,074 2,303,075 2,249,526 2,457,595 OPERATING EXPENDITURES 533500 Investigations 0 0 0 0 0 0 534000 Travel and Per Diem 0 0 0 3,000 3,000 3,000 534105 Cellular Telephone 2,014 1,576 3,543 5,460 3,850 5,280 534110 Internet Access 8206 8,542 15,194 16,000 15,950 15,950 534120 Postage 39 196 32 150 150 200 534130 Express Mail Charges 126 0 315 I50 150 150 534420 Equipment Leases 0 0 1,145 1,067 1,067 1,500 534620 R & M -Vehicles 52,273 55,150 56,633 50,000 50,000 55,000 534630 R & M- Office Equipment 1,789 1,355 037 3,000 3,000 4,000 534640 R & M -Operating Equipment 5,580 6,052 5,681 6,000 6,000 6,000 534650 R & M -Radio 1,242 2,614 1,338 2,000 2,000 2,000 534800 Promotional Activities 0 0 0 200 500 1,000 534810 K-9 Expenditures 3,316 2,404 2202 4,000 4,000 5,000 535200 Departmental Supplies 7,806 11,198 16,914 46,000 46,000 50,000 535210 Computer Supplies 686 30 10 50 50 500 535230 Small Tools and Equipment 250 981 1,888 8,942 12,000 10,000 535260 Gas and Oil 134,010 97,416 74,920 100,000 80,000 90,000 535270 Uniforms and Shoes 17,817 25,599 25,347 29,000 30,000 35,000 535275 Safety Equipment 352 6,116 2,899 5,500 5,500 6,000 535410 Dues and Memberships 25 330 590 600 500 590 535420 Books and Publications 0 200 1,538 1,000 1,000 1,500 535450 Training and Education 0 0 0 4,000 5,500 8,000 TOTAL OPERATING EXPENDITURES 235,531 219,761 211,528 286,119 270,217 300,670 CAPITAL OUTLAY 606400 Vehicles and Equipment 10,465 17,307 8,241 17,548 15,270 20,000 TOTAL CAPITAL OUTLAY 10,465 17,307 8,241 17,548 15,270 20,000 TOTAL POLICE OPERATIONS DIVISION 2,428,384 12,372,752 12,457,843 12,606,742 12,535,013 12,778,265 3y 1'N (CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE POLICE DETECTIVE DIVISION BUDGET SUMMARY /4'% The Fiscal Year 2017-18 adopted budget for Police Detectives is $803,619. This compares to the 2016-2017 projected el of $696,511, an increase of V07,108or 15.4%. Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiatd salary increases and insurance costs. $ 109,259 2. Operating Expenses - Slight increase due to fuel usage and cell phone usage. $ 3,049 3. Capital Outlay - Decrease due to no capital outlay requested. $ (5,200: PERSONAL SERVICES SCHEDULE POLICE DETEC7FIVE DIVISION Amended Projected Adopted PAY FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 16_17 ilServices Actual Actual Actual Budget Expenditures Budget Difference $ 628,634 $ 622,918 $ 669,523 $ 560,888 $ 574,699 $ 683,958 $ 109,259 ng Expenses 102,517 105,416 125,100 121,240 116,612 119,661 3,049 Outlay - - 15,444 6,000 5,200 35,000 Crossing Guards(Temp) 00/hr $ 731,151 $ 728,334 $ 810,068 $ 688 128 $ 696,511 $ 803,619 $ 107.108 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiatd salary increases and insurance costs. $ 109,259 2. Operating Expenses - Slight increase due to fuel usage and cell phone usage. $ 3,049 3. Capital Outlay - Decrease due to no capital outlay requested. $ (5,200: PERSONAL SERVICES SCHEDULE POLICE DETEC7FIVE DIVISION CAPITAL OUTLAY SCHEDULE POLICE DETEC 11VT DIVIS ION -FUNDED BY DIS CRETIONARYSALES TAX EXPENDITURES PER FISCAL YEAR Descrintion 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Evidence Bldg -Equip & Shelving $ 20,000 _ $ _ $ - $ $ 20,000 Evidence Bldg -Work Space Additions - 50,000 _ ' - 50,000 S 20,000 $ 50,000 S - $ _ $ - S 7n nnn 35 Projected Adopted PAY FULL MNEEQUIVALFNIS Expenditure Budget POSITION RANGE GRADE 15_36 16_17 17_18 1616=17 17_18 Sergeant 51,357/90,234 PD52 1.00 1.00 1.00 Investigators 40,608 / 71,348 PD51 5.00 5.00 5.00 57,000 Evidence Technician 33,679 / 60,622 31 294,500 296,500 Investigator(Temp) $ 19.52/hr 1.00 1.00 1.00 33,500 35,000 Crossing Guards(Temp) 00/hr 0.00 0.50 0.50 20,000 20,300 5.00 4.50 4.50 40,200 43,200 12.00 12.00 12.00 $ 388,200 $ 452,000 Overthnc 30,000 35,000 FICA Taves 33,000 37,912 Clothing Allowance 7,575 8,580 Deferred Compensation 3,275 3,150 Chapter 185 Retirement 45,724 61,383 Group Health Insurance Premium 42,300 47,694 Dependant Health Ins Premium 16,175 17,364 Employee Assistance Program I50 I I 1 Worker's Comp Insurance 8,350 Total Personal Services $ 574,699 $ 20,764 683.958 CAPITAL OUTLAY SCHEDULE POLICE DETEC 11VT DIVIS ION -FUNDED BY DIS CRETIONARYSALES TAX EXPENDITURES PER FISCAL YEAR Descrintion 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Evidence Bldg -Equip & Shelving $ 20,000 _ $ _ $ - $ $ 20,000 Evidence Bldg -Work Space Additions - 50,000 _ ' - 50,000 S 20,000 $ 50,000 S - $ _ $ - S 7n nnn 35 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG POLICE DETECTIVE DIVISION Code:010047 Al iso r1 e0%, Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 RegularSalaries 361,684 370,650 399,494 328,000 328,000 388,500 511300 Temporary Salaries 43,620 42,739 51,073 43,200 60,200 63,500 511400 Overtime 45,594 38,831 39,147 30,000 30,000 35,000 512100 FICA Taxes 33,926 34,290 37,197 31,306 33,000 37,912 512215 Clothing Allowance 7,938 7,758 8,580 8,580 7,525 8,580 512225 Deferred Compensation 3,288 3,236 3,594 3,240 3,275 3,150 512250 Chapter 185 Retirement 67,310 55,523 56,545 45,724 45,724 61,383 512301 Croup Health Insurance Premium 43,182 41,142 45,507 44,243 42,300 47,694 512305 Dependant Health Ins Premium 11,211 9,220 13,172 15,172 16,175 17,364 512309 Employee Assistance Program 161 162 168 144 150 512400 Worker's Comp Insurance 10,720 19,367 15,045 11,279 8,350 Ill 20,764 TOTAL PERSONAL SERVICES 628,634 622,918 669,523 560,888 574,699 683,958 OPERATING EXPENDITURES 533100 Professional Services 56,495 57,907 59,355 67,889 67,889 70,418 533500 Investigations 414 426 785 500 500 500 534000 Travel and Per Diem 5,414 5,021 9,472 6,000 6,000 6,000 534101 Telephone 77 0 0 0 0 534105 CellularTelephone 1,939 1,315 3,465 4,620 3,350 0 4,320 534110 Internet Access 441 1,897 2,727 2,700 2,250 2,600 534115 On-line Services _ 1,337 1,424 1,356 2,500 2,500 2,500 534120 Postage it 26 69 100 100 100 534130 Express Mail Charges 166 0 156 100 too 534400 Rent/Leases 391 391 391 391 391 200 391 534420 Equipment Leases 0 0 534620 R&M -Vehicles 4,035 5,500 517 4,118 482 5,000 482 5,000 482 5,000 534630 R&M -Office Equipment 0 1,264 1,444 1,608 1,500 1,500 534650 R&M -Radio 0 473 427 100 100 too 534800 Promotional Activities 550 0 870 400 535200 Departmental Supplies 3,220 4,707 3,156 3,000 400 3,000 400 3,000 535210 Computer Supplies 1,132 174 23 50 535230 Snell Tools and Equipment 0 349 11,627 500 50 50 535260 Gas and 00 17,598 11,821 9,038 13,500 500 11,000 500 12,000 535270 Uniforms and Shoes 1,949 865 1,167 1,000 1,000 1,000 535275 Safety Equipment 261 1,526 169 1,000 1,000 1,000 535410 Dues and Memberships 125 25 95 535420 Books and Publications 0 300 300 400 535450 Training and Education 6,962 290 10,014 200 Soo 200 200 TOTAL OPERATING EXPENDITURES 102,517 105,416 14,475 125,100 9,000 9,000 7,000 121,240 116,612 119,661 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 TOTAL CAPITAL OUTLAY 0 15,444 6,000 5,200 0 0 15,444 6,000 5,200 0 TOTAL POLICE DETECTIVE DIVISION 731,151 728,334 810,068 688,128 696,511 803,619 Al iso r1 e0%, W OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE POLICE DISPATCH UNIT BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for Police Dispatch is $597,355. This compares to the 2016-2017 projected expenditures $585,838 an increase of 11,517 or 2.0%. 1. Personal Services -Increase due to negotiated salary increases and insurance costs. $ 11,010 2. Operating Expenses - Increase due primarily to upcoming equipment maintenance. $ 507 3. Capital Outlay- No capital outlay requested. $ PERSONAL SERVICES SCHEDULE DISPATCH UNIT $ 382,000 $ 383,000 Amended Projected Adopted PAY FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 1616=17 Actual Actual Actual Budget Expenditures Budget Difference nal Services $ 503,610 $ 503,014 $ 531,446 $ 567,085 $ 571,364 $ 582,374 $ 11,010 .ting Expenses 12,656 8,850 8,443 14,276 14,474 14,981 507 Ll Outlay - 29,983 - - $ 516,266 $ 541,846 $ 539,889 $ 581,361 $ 585,838 $ 597,355 $ 11,517 Year 2017-18 Adopted Budget: Current Level Changes from Year 2016-17 Projected Expenditures: Difference 1. Personal Services -Increase due to negotiated salary increases and insurance costs. $ 11,010 2. Operating Expenses - Increase due primarily to upcoming equipment maintenance. $ 507 3. Capital Outlay- No capital outlay requested. $ PERSONAL SERVICES SCHEDULE DISPATCH UNIT ! 1 . V41 A.L Vu 11J x 0t.3n.LUJ,L POLICE DIS PATCH UNIT - FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL (4) Hand Held Radios $ 7,000 $ - $ $ $ - $ 7,000 Power Source for 911 Center 17,000 - - 17,000 Radio Console Replacement - - 50,000 - 50,000 Generator for Radios - - 200,000 - 200,000 $ 24,000 $ - $ 250,000 $ $ - $ 274,000 37 $ 382,000 $ 383,000 Projected Adopted 45,000 PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 1515=16 1616=17 1717=18 1616=17 1717=18 ns Supervisor 40,244 / 72,439 37 1.00 1.00 1.00 $ 66,000 $ 68,500 n Technicians 30,821 / 55,478 28 9.00 9.00 9.00 316,000 314,500 c svnivo x co„, 10.00 10.00 10.00 ! 1 . V41 A.L Vu 11J x 0t.3n.LUJ,L POLICE DIS PATCH UNIT - FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL (4) Hand Held Radios $ 7,000 $ - $ $ $ - $ 7,000 Power Source for 911 Center 17,000 - - 17,000 Radio Console Replacement - - 50,000 - 50,000 Generator for Radios - - 200,000 - 200,000 $ 24,000 $ - $ 250,000 $ $ - $ 274,000 37 $ 382,000 $ 383,000 Overtime 50,000 45,000 FICA Taxes 34,425 32,742 Deferred Compensation 40,400 38,520 Group Health Insurance Premium 54,450 62,900 Dependant Health Ins Premium 18,075 18,981 Employee Assistance Program 234 158 Worker's Comp Insurance 605 1,073 TotalPersonal Services c svnivo x co„, ! 1 . V41 A.L Vu 11J x 0t.3n.LUJ,L POLICE DIS PATCH UNIT - FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL (4) Hand Held Radios $ 7,000 $ - $ $ $ - $ 7,000 Power Source for 911 Center 17,000 - - 17,000 Radio Console Replacement - - 50,000 - 50,000 Generator for Radios - - 200,000 - 200,000 $ 24,000 $ - $ 250,000 $ $ - $ 274,000 37 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET POLICE DISPATCH UNIT Code:010049 M O"+ Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 338,170 343297 360,520 382,000 376,000 383,000 511400 Overtime 48,202 38,099 43,795 40,000 50,000 45,000 512100 FICA Taxes 29,038 27,859 29,433 32,283 33,000 32,742 512225 Deferred Compensation 33,896 33,420 35,553 37,980 39,000 38,520 512301 Group Health Insurance Premium 47,619 48,570 51,574 62,935 54,450 62,900 512305 Dependant Health Ins Premium 5,843 10,504 9,397 10,585 18,075 18,981 512309 Employee Assistance Program 221 214 228 240 234 158 512400 Worker's Comp Insurance 621 1,051 947 1,062 605 1,073 TOTAL PERSONAL SERVICES 503,610 503,014 531,446 567,085 571,364 582,374 OPERATING EXPENDITURES 534000 Travel and Per Diem 1,296 874 1,244 1,000 1,000 1,000 534101 Telephone 88 0 0 0 0 0 534105 Cellular Telephone 140 129 400 660 475 480 534110 Internet Access 468 128 433 450 433 435 534115 Online Services 0 300 0 0 0 0 534420 Equipment Leases 0 0 1,037 966 966 966 534630 R & M -Office Equipment 1,999 2,252 1,428 2,100 2,100 2,300 534640 R & M -Operating Equipment 0 0 0 200 200 1,500 534650 R & M -Radios 0 0 220 500 500 500 534800 Promotional Activities 220 218 247 200 300 300 535200 Departmental Supplies 967 962 773 1,700 2,000 1,000 535210 Computer Supplies 3,646 18 130 50 50 50 535230 Small Tools and Equipment 0 0 0 1,000 1,000 1,000 535270 Uniforms 1,054 0 0 0 0 0 535275 Safety Equipment 0 0 0 200 200 200 535410 Dues and Memberships 468 468 468 1,000 1,000 1,000 535420 Books and Publications 0 0 0 250 250 250 535450 Training and Education . 2,310 3,502 2,063 4,000 4,000 4,000 TOTAL OPERATING EXPENDITURES 12,656 8,850 8,443 14,276 14,474 14,981 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 29,983 0 0 0 0 TOTAL CAPITAL OUTLAY 0 29,983 0 0 0 0 TOTAL POLICE DISPATCH UNIT 516,266 541,846 539,889 581,361 585,838 597,355 M O"+ OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE ^ CODE ENFORCEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for Code Enforcement is $173,549. This compares to the 2016-2017 projected expenditures o $168,405, an increase of $5,144 or 3.1%. Overtime 500 100 FICA Taxes 8,400 8,715 Clothing Allowance Projected Amended Projected Adopted FY 13-14 FY 14-15 FY IS -16 FY 16-17 FY 16.17 FY 17-18 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 148,219 $ 153,224 $ 162,772 $ 148,113 $ 149,537 $ 155,184 $ 5,647 Operating Expenses 22,523 14,627 15,945 18,386 18,868 18,365 (503) Capital Outlay - total $ 170,742 $ 167,851 $ 178,717 $ 166,499 $ 168,405 $ 173,549 $ 5,144 Fiscal Year 2017-17 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services -Increase due to negotiated salary increases and insurance costs. $ 5,647 2. Operating Expenditures - Decrease due primarily to lowervehicle maintenance costs $ (503) 3. Capital Outlay- No capital outlay requested. $ PERSONAL SERVICES SCIEDTII,F. IE FNFORCIIYIDVT DIM ION $ 108,605 $ 112,500 Overtime 500 100 FICA Taxes 8,400 8,715 Clothing Allowance Projected Adopted PAY FULL TIiy1E EQ UEVALENIS Expenditure Budget POSITION RANGE GRADE 1515_16 1616=17 1717=18 1616=17 1717=18 Enforcement Officer 32,698/45,156 30 2.00 2.00 2.00 $ 76,800 $ 79,500 nistrative Assistant 30,821/55,478 28 1.00 1.00 1.00 31,805 33,000 3.00 3.00 3.00 31 $ 108,605 $ 112,500 Overtime 500 100 FICA Taxes 8,400 8,715 Clothing Allowance 1,320 1,320 Deferred Compensation 9,800 10,134 Group Health Insurance Premium 15,525 15,745 Dependant Health Ins Premium 3,990 4,243 Employee Assistance Program 72 48 worker's Comp Insurance 1,325 2,379 Total Personal Services $ 149,537 $ 155,184 31 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CODE ENFORCEMENT DIVISION Code:010045 �0 "1 rN Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 111,649 115,517 123,415 108,500 108,605 112,500 511400 Overtime 50 0 222 100 500 100 512100 FICA Taxes 8,591 8,883 9,570 8,409 8,400 8,715 512215 Clothing Allowance 1,320 1,320 1,320 1,320 020 1,320 512225 Deferred Compensation 10,057 10,397 11,127 9,774 9,800 10,134 512301 Group Health Insurance Premium 14,636 14,103 14,395 16,887 15,525 15,745 512305 Dependant Health Ins Premium 662 704 570 741 3,990 4,243 512309 Employee Assistance Program 69 70 72 72 72 48 512400 Worker's Comp Insurance 1,185 2,230 2,080 2,310 1,325 2,379 TOTAL PERSONAL SERVICES 148,219 153,224 162,772 148,113 149,537 155,184 OPERATING EXPENDITURES 534000 Travel and Per Diem 411 93 876 400 400 400 534101 Telephone 17 0 0 0 0 0 534105 Cellular Telephone 577 432 620 600 430 450 534110 Internet Services 981 682 865 950 866 875 534120 Postage 5,595 4,193 4,044 5,000 3,836 4,500 534420 Equipment Leases 0 0 71 66 74 70 534620 R & M -Vehicles 2,601 1,299 1,948 1,000 3,576 2,000 534630 R & M - Office Equipment 0 85 47 50 50 50 534650 R & M -Radio 0 69 0 100 60 100 534910 Clerk of Court Filing Fees 2,870 2,600 1,600 3,200 1,720 3,000 535200 Departmental Supplies 576 448 696 800 800 700 535210 Computer Supplies 184 53 47 50 50 50 535230 Small Tools and Equipment 0 0 0 100 100 100 535260 Gas and Oil 8,123 4,076 3,964 5,000 6,036 5,000 535270 Uniforms and Shoes 168 410 0 500 400 500 535275 Safety Equipment 0 0 0 100 100 100 535410 Dues and Memberships 70 110 199 70 70 70 535450 Training and Education 350 75 967 400 300 400 TOTAL OPERATING EXPENDITURES 22,523 14,627 15,945 18,386 18,868 18,365 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 TOTAL CODE ENFORCEMENT DIVISION 170,742 167,851 178,717 166,499 168,405 173,549 �0 "1 rN /"\ /► (CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL B ENGINEERING DIVISION BUDGET SUMMARY Fiscal Year 2017-18 adopted budget for Engineering is $418,276. This compares to the 2016-2017 projected expenditures of $599,333, an ;ase of $ 181,057 or -30.20/.. Amended Projected Adopted FY 13-14 FY 14-15 FY 15.16 FY 16-17 FY 16.17 FY 17-18 Actual Actual Actual Budget Expenditures Budget Difference nal Services $ $ $ $ 286,630 $ 295,102 $ 150,590 $ (144,512) [ting Expenses 244,981 240,301 267,686 27,385 al Outlay Al 010 49 oin , ,.e (Total $ $ - $ - $ 595,540 $ 599,333 $ 418,276 $ (181,057) Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services. Decrease due to elimination of City Engineer position. $ (144,512) 2. Operating Expenses - Increase due to higher anticipated engineer and consultant fees. $ 27,385 3. Capital Outlay - Decrease due to no capital outlay requested. $ (63,930) y/ 'CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET PERSONAL SERVICES SCHEDULE ENGINEERING DIVISION POSITION Engineer truction Inspector CAPITAL OUTLAY SCHEDULE ENGINEERING DIVISION - FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL CavCorp Paving 65,000 - 65,000 Stonecrop Drainage 187,500 - 187,500 Street Reconstruction 50,000 - - 50,000 Working Waterfront Phase 3 - 200,000 - 200,000 City Hall Parking Lot - 50,000 50,000 $ 302,500 $ 250,000 $ - $ $ - $ 552,500 ENGINEERING DIVISION - FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Speed Cushions and Signage 5,000 - - - - 5,000 Street Milling and Repaving 451,000 320,000 250,000 250,000 250,000 1,521,000 EXPENDITURES PER FISCAL YEAR Descrintion 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL :y Data Collector $ $ 4,500 $ $ $ $ 4,500 Plotter 10,000 Plotter/Scanner 10,000 - - 10,000 - - 10,000 $ $ 14,500 $ 10,000 $ $ $ 24,500 y2 Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget RANGE GRADE 1515=16 16_17 17_18 1616=17 17_18 72,868 /131,163 81 0.00 1.00 0.00 106,520 35,731 /64,314 33 0.00 1.00 1.00 66,000 68,500 29,052/52,293 26 0.00 1.00 1.00 29,530 31,500 0.00 3.00 2.00 $ 202,050 $ 100,000 Overtime 7,500 4,000 FICA Taxes 17,075 7,974 Clothing Allowance 120 240 Deferred Compensation 20,075 9,360 Group Health Insurance Premium 17,500 13,539 Dependant Health Ins Premium 3,525 3,587 Employee Assistance Program 82 32 Worker's Comp Insurance 13,550 11,858 Total Personal Services $ 281,477 $ 150,590 CAPITAL OUTLAY SCHEDULE ENGINEERING DIVISION - FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL CavCorp Paving 65,000 - 65,000 Stonecrop Drainage 187,500 - 187,500 Street Reconstruction 50,000 - - 50,000 Working Waterfront Phase 3 - 200,000 - 200,000 City Hall Parking Lot - 50,000 50,000 $ 302,500 $ 250,000 $ - $ $ - $ 552,500 ENGINEERING DIVISION - FUNDED BY LOCAL OPTION GAS TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Speed Cushions and Signage 5,000 - - - - 5,000 Street Milling and Repaving 451,000 320,000 250,000 250,000 250,000 1,521,000 EXPENDITURES PER FISCAL YEAR Descrintion 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL :y Data Collector $ $ 4,500 $ $ $ $ 4,500 Plotter 10,000 Plotter/Scanner 10,000 - - 10,000 - - 10,000 $ $ 14,500 $ 10,000 $ $ $ 24,500 y2 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG ENGINEERING DIVISION o08*, Code: 010051 0^ Account FY 13/14 FY 14/15 FY 15/16 Amended FY 16/17 Projected FY 16/17 FY 17/18 Number Description PERSONAL SERVICES Actual Ac[ua1 Actual Budect Budect Budget 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Defamed Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512309 Employee Assistance Program 512400 Worker's Comp Insurance TOTAL PERSONAL SERVICES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 203,600 2,000 15,747 240 18,504 22,188 485 72 23,794 386,630 215,675 7,500 17,075 120 20,075 17,500 3,525 82 13,550 295,102 100,000 4,000 7,974 240 9,360 13,539 3,587 32 11,858 150,590 OPERATING EXPENDITURES 533150 Engineering Services 533400 Other Contractual Services 533410 Environmental Services 534000 Travel and Per Diem 534101 Telephone 534105 CellularTelcphone 534110 Internet Services 534120 Postage 534130 Express Mail Charges 534310 Electric 534315 Street Lighting 534320 Water/Sewer 534380 Trash Pickup/Hauling, Etc, 534420 Equipment Leases 534620 R&M -Vehicles 534630 R& M -Office Equipment 534640 R& M•Operating Equipment 534683 R& M Road Maintenance 534830 Special Events 534920 Legal Ads 535200 Departmental Supplies 535210 Computer Supplies 535230 Small Tools and Equipment 535260 Gas and Oil 535270 Uniforms and Shoes 535275 Safety Equipment 535310 Road Materials& Supplies 535410 Dues and Memberships 535420 Books and Publications 535450 Training and Education TOTAL OPERATING EXPENDITURES 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,000 15,000 3,000 1,000 1,550 1,200 935 400 500 850 191,000 50 140 66 2,300 400 2,200 300 400 200 5,500 500 2,499 3,200 450 450 2,391 350 650 2,500 244,981 4,000 10,000 3,000 1,000 1,560 1,660 725 200 250 0 200,000 0 140 66 2,300 100 1,000 0 0 200 4,000 400 2,200 3,000 450 500 50 350 650 2,500 240,301 30,000 10,000 0 1,000 1,116 1,680 730 200 400 0 205,000 0 140 70 2,000 100 1,000 0 0 200 4,000 400 2,200 3,000 500 450 500 350 650 2,000 267,686 CAPITAL OUTLAY 606400 Vehicles and Equipment TOTAL CAPITAL OUTLAY 0 0 0 0 0 0 63,929 63,929 63,930 63,930 0 0 TOTAL ENGINEERING 0 0 1 0 1 595,540 1 599,333 418,276 'i3 ITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE CITY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank w 11 /mk OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUD PUBLIC WORKS DEPARTMENT CONSOLIDATED BUDGET FOR ALL DIVISIONS The Fiscal Year 2017-18 Adopted budget for the Public Works Department as a whole is $3,189,802. As compared to the 2016- 2017 projected expenditures of $3,046,353, this is an increase of $143,449 or 3.9%. 6% 19% Amended Projected Adopted 29%:`, FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 2,074,088 $ 2,302,391 $ 2,313,398 $ 1,812,914 $ 1,634,340 $ 1,933,291 $ 298,951 Operating Expenses 1,070,891 1,158,568 983,531 $ 1,329,668 $ 1,293,526 1,231,511 (62,015) Capital Outlay 167,367 250,050 109,095 $ 119,793 $ 118,487 25,000 (93,4871 Total $ 3,312,346 $ 3,711,009 $ 3,406,025 $ 3,262,375 $ 3,046,353 $ 3,189,802 $ 143,449 Fiscal Year 2017-2018 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-2017 Projected Expenditures: Difference 1. Personal Services - Increase due to negotiated salary increases and new positions added. $ 298,951 2. Operating Expenses - Decrease due to lower equipment maintenance costs and fuel usage. $ (62,015) 3. Capital Outlay - Decrease due to only one capital purchase requested. $ (93,487) Public Works Department Cost Allocation Ce m etery Roads 6% 19% Parks Facilities 29%:`, Maintenance 10% Fleet Maintenance Stormwater 0 ° 29% li� :CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CONSOLIDATED PUBLIC WORKS DEPARTMENT ON FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 ROADS &MAINTENANCE Actual Actual Actual Budget Proiected Budget PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL STORMWATER UTILITY $ 564,603 196,991 105,695 $ 590,309 121,192 134,086 $ 631,616 83,688 29,107 $ 477,678 114,040 3,639 $ 372,060 120,063 3,639 $ 522,588 93,365 $ 867,289 $ 845,587 $ 744,410 $ 595,357 $ 495,762 $ 615,953 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 416,004 479,489 4,820 $ 565,754 609,807 45,956 $ 615,512 448,749 3,303 $ 367,866 555,170 $ 326,587 519,066 $ 419,340 506,866 TOTAL FLEET MANAGEMENT $ 900,313 $ 1,221,517 $ 1,067,564 $ 923,036 $ 845,653 $ 926,206 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL FACILITIES MAINTENANCE $ 156,028 25,044 1,565 $ 186,514 22,666 2,786 $ 202,533 26,331 28,525 $ 209,148 28,965 2,335 $ 184,427 28,800 2,335 $ 196,962 31,670 $ 182,637 $ 211,966 $ 257,389 $ 240,448 $ 215,562 $ 228,632 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL PARKS & RECREATION $ 139,341 94,468 9,969 $ 143,606 147,261 15,398 $ 101,865 159,784 6,986 $ 96,677 202,467 108,662 $ 92,703 203,557 108,756 $ 95,182 219,230 $ 243,778 $ 306,265 $ 268,635 $ 407,806 $ 405,016 $ 314,412 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL CEMETERY $ 651,475 237,321 35,200 $ 660,978 224,215 51,824 $ 615,126 234,661 37,875 $ 539,114 403,641 5,157 $ 522,579 396,325 3,757 $ 547,236 353,940 25,000 $ 923,996 $ 937,017 $ 887,662 $ 947,912 $. 922,661 $ 926,176 PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY $ 146,637 37,578 10,118 $ 155,230 33,427 $ 146,747 30,318 3,300 $ 122,431 25,385 - $ 135,984 25,715 - $ 151,983 26,440 TOTAL $ 194,333 $ 188,657 $ 180,365 $ 147,816 1 $ 161,699 S 178,423 TOTALS PERSONAL SERVICES OPERATING EXPENDITURES CAPITAL OUTLAY TOTAL $ 2,074,088 1,070,891 167,367 $ 2,302,391 1,158,568 250,050 $ 2,313,398 983,531 109,095 $ 1,812,914 1,329,668 119,793 $ 1,634,340 1,293,526 118,4871 $ 1,933,291 1,231,511 15,000 S 3,312,346 $ 3,711,009 1 $ 3,406,025 5 3,262,375 $ 3,046,353 IS 3,189,802 ON /"A ICITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET ROADS & MAINTENANCE DIVISION BUDGET SUMMARY Fiscal Year 2017-2018 adopted budget for the Roads and Maintenance Division is $615,953. This compares to the 2016-201 i ected expenditures of $495,762, a increase of 120,191 or 24.24%. cal Year 2017-18 Adopted Budget: sjor Current Level Changes from cal Year 2016-17 Projected Expenditures Difference Personal Services - Increase due to negotiated salary increases and positions being filled the entire year. $ 150,528 Operating Expenses - Decrease due primarily to lower anticipated Rule usage and equipment maintenance costs. $ (26,698) Capital Outlay - Decrease due to no capital outlay requested. $ (31639) PERSONAL SERVICES SCHEDULE Amended Projected Adopted ROADS & MAINTENANCE DIVISION FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-I8 Actual Actual Actual Budget Expenditures Budget Difference .I Services $ 564,603 $ 590,309 $ 631,616 $ 477,678 $ 372,060 $ 522,588 $ 150,528 ng Expenses 196,991 121,192 83,688 114,040 120,063 93,365 (26,698) Outlay 105,695 134,086 29,107 3,639 3,639 1.00 (3,639) $ 867,289 $ 845,587 $ 744,410 $ 595,357 $ 495,762 $ 615,953 $ 120,191 cal Year 2017-18 Adopted Budget: sjor Current Level Changes from cal Year 2016-17 Projected Expenditures Difference Personal Services - Increase due to negotiated salary increases and positions being filled the entire year. $ 150,528 Operating Expenses - Decrease due primarily to lower anticipated Rule usage and equipment maintenance costs. $ (26,698) Capital Outlay - Decrease due to no capital outlay requested. $ (31639) PERSONAL SERVICES SCHEDULE ROADS & MAINTENANCE DIVISION Projected Adopted PAY FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 1515=16 1616=17 1717=18 1616=17 1717=18 Public Works Director 72,868 / 131,163 81 1.00 1.00 1.00 $ 86,450 $ 95,750 Director of Operations 1.00 0.00 0.00 Public Works Superintendent 50,871/91,568 70 0.00 1.00 1.00 56,050 60,200 Administrative Supervisor 1.00 0.00 0.00 Sign/Traffic Technician 1.00 0.00 0.00 Maintenance Worker I1I 29,052 / 52,293 26 1.00 1.00 1.00 30,000 31,000 Maintenance Worker II 27,384 / 49,291 24 3.00 2.00 1.00 28,200 29,500 Maintenance Worker 1 25,812 / 46,462 22 1.00 3.00 3.00 43,850 81,000 Maintenance Worker II (Temp) $ 23.70/hr 24 0.00 0.00 0.50 - 29,575 Clerical Assistant II (Temp) $ 13.95/hr 23 0.00 0.00 0.50 18,200 Clerical Assistant II (P/T) 26,587 / 47,856 23 0.00 0.50 0.50 10,450 11,000 9.00 8.50 8.50 $ 255,000 $ 356,225 Overtime 7,000 7,000 FICA Taxes 21,000 27,842 Clothing Allowance 750 720 Deferred Compensation 22,500 28,391 Group Health Insurance Premium 35,000 47,411 Dependant Health Ins Premium 14,320 24,698 Employee Assistance Program 140 111 Worker's Comp Insurance 16,350 30,190 Total Personal Services $ 372,060 $ 522,588 -7 ;CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE 'ADS AND MAINTENANCE DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Ton Pick -Up Truck (PW -5) $ - $ - $ 28,000 $ - $ - $ 28,000 AADS AND MAINTENANCE DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL v Garage & Compound @ AP $ 400,000 $ 3,000,000 $ 1,000,000 $ $ $ 4,400,000 Loader 200,000 200,000 .cat Skid Steer - 75,000 - - - 75,000 Brush Truck _ _ Mnnn _ _ ,1cnnn e1 qg OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE PUBLIC WORKS DEPARTMENT /01 ROADS & MAINTENANCE DIVISION Code: 010052 /\ 11 Amended FY 17/18 Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Number Description Actual Actual Actual Budeet Projected Budeet PERSONAL SERVICES 511200 Regular Salaries 409,741 418,343 483,527 323,000 255,000 308,450 511300 Temporary Salaries 0 0 0 0 0 47,775 511400 Overtime 11,388 6,811 8,558 7,000 7,000 7,000 512100 FICA Taxes 31,219 33,621 38,186 25,300 21,000 27,842 512215 Clothing Allowance 840 720 820 720 750 720 512225 Deferred Compensation 37,169 40,817 36,752 29,700 22,500 28,391 512301 Group Health Insurance Premium 47,736 51,637 39,600 58,348 35,000 47,411 512305 Dependant Health Ins Premium 7,873 8,557 570 4,679 14,320 24,698 512309 Employee Assistance Program 171 204 154 192 140 Ill 512400 Workers Comp Insurance 18,466 29,599 23,449 28,739 16,350 30,190 TOTAL PERSONAL SERVICES 564,603 590,309 631,616 477,678 372,060 522,588 OPERAThNG EXPENDITURES 533150 Engineering Services 750 341 71 0 0 533400 Other Contractual Services 63,486 1,642 2,170 2,000 2,000 0 2,000 533420 Pest/Weed ControYMowing 94 0 14 0 0 534000 Travel and Per Diem 1,485 316 556 500 500 0 500 534101 Telephone 1,441 1,270 1,467 0 0 0 534105 Cellular Telephone 1,896 1,595 1,255 1,860 1,200 1,200 534110 Internet Services 656 1,598 527 450 433 435 534120 Postage 95 226 298 too 100 100 534310 Electric 3,275 3,550 2,905 2,150 2,200 3,000 534320 Water/Sewer 284 280 262 300 300 300 534380 Trash Pickup/Hauling, Etc. 1,584 1,994 2,010 1,500 7,000 1,500 534420 Equipment Leases 746 2,763 1,110 1,000 1,000 1,000 534615 R& M -Docks & Piers 0 1,500 0 0 0 1,500 534620 R & M -Vehicles 16,076 16,182 13,391 20,000 20,000 15,000 534630 R&M -Office Equipment 576 1,554 1,876 950 2,100 2,100 534640 R&M -Operating Equipment 28,993 12,382 8,170 14,000 14,000 10,000 534683 R& M Road Maintenance 0 11,539 0 0 0 534830 Special Events 952 2,396 1,341 1,805 1,805 0 1,805 534920 Legal Ads 431 218 149 0 0 0 535200 Departmental Supplies 16,908 10,535 10,768 15,000 15,000 10,000 535210 Computer Supplies 211 349 85 0 0 0 535230 Small Tools and Equipment 5,832 2,975 1,846 2,500 2,500 2,500 535260 Gas and Oil 22,906 20,215 11,255 22,000 22,000 17,000 535270 Uniforms and Shoes 2,153 1,386 1,474 2,375 2,375 2,375 535275 Safety Equipment 1,687 675 1,705 2,000 2,000 2,000 535310 Road Materials & Supplies 14,301 16,393 9,638 15,000 15,000 15,000 535350 Cement 6,780 5,053 6,171 5,000 5,000 500 535410 Dues and Memberships 426 438 730 450 450 450 535420 Books and Publications 47 216 0 100 100 100 535450 Training and Education 2,920 1,611 2,447 3,000 3,000 3,000 TOTAL OPERATM EXPENDITURES 196,991 121,192 83,688 114,040 120,063 93,365 CAPITAL OUTLAY 606200 Buildings 0 4,863 0 0 0 0 606400 Vehicles and Equipment 105,695 129,223 29,107 3,639 3,639 0 TOTAL CAPITAL OUTLAY 105,695 134,086 29,107 3,639 3,639 0 TOTAL ROADS & 6IALNTENANCE 867,289 845,587 1 744,410 595,357 1 495,762 1 615,953 11 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG PUBLIC WORKS DEPARTMENT STORMWATER UTILITY DIVISION BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for the Stormwater Utility Division is $926,206. This compares to the 201 projected expenditures of $845,653, an increase of $80,553 or 9.53%. Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due to addition of two new positions. $ 92,753 2. Operating Expenses - Decrease due to lower mowing contract cost and anticipated contractual services. $ (12,200) 3. Capital Outlay - No capital outlay requested, $ PERSONAL SERVICES SCHEDULE 7,000 18,500 Amended Projected Adopted Projected FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 Budget Actual Actual Actual Budget Expenditures Budget Difference Ll Services $ 416,004 $ 565,754 $ 615,512 $ 367,866 $ 326,587 $ 419,340 $ 92,753 ng Expenses 479,489 609,807 448,749 555,170 519,066 506,866 (12,200) Outlay 4,820 45,956 3,303 - _ 33 2.00 $ 900,313 $ 1,221,517 $ 1,067,564 $ 923,036 $ 845,653 $ 926,206 $ 80,553 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenditures: Difference 1. Personal Services - Increase due to addition of two new positions. $ 92,753 2. Operating Expenses - Decrease due to lower mowing contract cost and anticipated contractual services. $ (12,200) 3. Capital Outlay - No capital outlay requested, $ PERSONAL SERVICES SCHEDULE Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 5© $ 215,000 $ 268,500 7,000 7,000 18,500 21,149 840 960 Projected Adopted 45,000 PAY 1,925 FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 1515=16 1616=17 17-18 16_17 1717=18 Public Works Director 70,423 / 127,192 82 1.00 0.00 0.00 - ater Superintendent 47,937 / 100,227 70 1.00 0.00 0.00 - mnce Supervisor 35,730 / 64,314 33 2.00 1.00 1.00 26,750 40,500 ction Inspector 35,730 / 64,314 33 1.00 0.00 0.00 - ,ance Worker III 29,051 / 52,293 26 2.00 2.00 2.00 59,750 62,000 .ance Worker II 27,384 / 49,291 24 1.00 1.00 1.00 29,000 30,500 ance Worker 25,812/46,462 22 3.00 3.00 5.00 82,000 135,500 mental Specialist 35,730 / 64,314 33 1.00 1.00 0.00 17,500 - 12.00 8.00 9.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services 5© $ 215,000 $ 268,500 7,000 7,000 18,500 21,149 840 960 21,850 24,795 45,000 55,935 1,925 12,032 172 143 $ 41 ,^N f^ CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE 000\ STORMWATER UTILITY DIVISION - TO BE FUNDED FROM STORMWATER UTILITY FUND EXPENDITURES PER FISCAL YEAR Descrintion 2017-18 2018.19 2019-20 2020-21 2021-22 TOTAL Swale Improvement Grants 250,000 - - - - 250,000 3" Pump - 1,000 _ - - 1,000 2" Pump - 800 - _ - 800 1 Ton Pick -Up Truck (SW -606) - - 48,000 - - 48,000 Pick -Up Truck (SW -614) - - 30,000 - - 30,000 Water Tank and Trailer - - - 20,000 - 20,000 Excavator Buckets/Mowing Heads - - - - 45,000 45,000 Pick -Up Truck - _ - 35,000 35,000 $ 250,000 $ 1,800 $ 78,000 $ 20,000 $ 80,000 $ 429,800 -- - •--••---•-•_-___u=raoivi.-rvncrUINVEVI'KUMDISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descrintion 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Transport Truck (SW -609) S - $ 145,000 $ - $ $ $ 145,000 8yd Brush Truck (SW -607) - - 125,000 125,000 Slope Mower(SW-688) - - 165,000 165,000 35 Ton Lowbed Trailer (SW -610) - - 70,000 - 70,000 Track Excavator - - - - 145,000 145,000 $ - $ 145,000 $ 290,000 $ 70,000 $ 145,000 $ 145.000 s1 ICITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET STORMWATER UTILITY DIVISION Code: 010053 2- 140\ Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budect Budeet Budget PERSONAL SERVICES 511200 Regular Salaries 295,057 400,970 423,840 237,275 215,000 268,500 511400 Overtime 2,168 9,377 18,240 5,000 7,000 7,000 512100 FICA Taxes 21,888 30,090 33,695 19,504 18,500 21,149 512215 Clothing Allowance 780 1,200 1,340 960 840 960 512225 Deferred Compensation 25,249 35,085 40,033 22,946 21,850 24,795 512301 Group Health Insurance Premium 37,420 55,595 63,122 53,124 45,000 55,935 512305 Dependant Health Ins Premium 11,806 10,803 11,699 283 1,925 12,032 512309 Employee Assistance Program 173 238 262 192 172 143 512400 Worker's Comp Insurance 21,463 22,397 23,280 28,582 16,300 28,826 TOTAL PERSONAL SERVICES 416,004 565,754 615,512 367,866 326,587 419,340 OPERATING EXPENDITURES 533100 Professional Services 0 216 0 0 0 0 533150 Engineering Services 1,460 45,950 900 0 0 0 533400 Other Contractual Services 12,319 25,760 3,506 11,000 11,000 5,000 533410 Environmental Services 0 0 499 1,500 1,500 0 533420 Pest/Weed Control 27,834 27,219 23,014 45,000 45,000 45,000 533425 Contract Mowing Services 249,648 255,204 244,500 330,000 305,000 300,000 533427 Contract Qtr Round Maintenance 39,421 60,797 31,607 0 0 0 534000 Travel and Per Diem 177 434 0 0 300 0 534101 Telephone 1,076 1,257 1,467 1,550 1,560 1,11.6 534105 Cellular Telephone 1,242 1,746 2,422 1,020 455 600 534110 Internet Services 0 153 433 0 0 0 534120 Postage 0 14 0 0 1 0 534310 Electric 905 954 915 1,000 700 1,000 534320 Water/Sewer 713 600 874 1,200 650 1,250 534380 Trash Pickup/Hauling, Etc. 5,625 3,233 3,237 5,000 5,000 5,000 534420 Equipment Leases 1,766 13,440 7,569 20,000 10,000 10,000 534620 R & M -Vehicles 21,989 13,072 22,288 20,000 20,000 20,000 534630 R & M - Office Equipment 576 560 2,013 2,500 2,500 2,500 534640 R & M -Operating Equipment 28,008 25,325 23,435 25,000 25,000 25,000 534690 Dredging 0 14,998 0 0 0 0 534920 Legal Ads 192 0 520 0 0 0 535200 Departmental Supplies 2,765 5,364 3,302 4,500 4,500 4,500 535210 Computer Supplies 201 455 635 1,100 1,100 1,100 535221 Fertilizer/Chemical Supplies 2,122 0 0 0 0 0 535230 Small Tools and Equipment 2,363 2,521 2,787 2,500 2,500 2,500 535260 Gas and Oil 45,204 39,219 29,520 25,000 25,000 25,000 535270 Uniforms and Shoes 2,074 1,853 3,322 2,500 2,500 2,500 535275 Safety Equipment 137 4,549 745 2,500 2,500 2,500 535310 Road Materials & Supplies 4,522 10,323 4,744 10,000 10,000 10,000 535320 Sod 4,036 12,045 6,425 10,000 10,000 10,000 535350 Cement 3,072 4,081 7,592 10,000 10,000 10,000 535355 Culvert Pipe 18,179 35,955 17,783 20,000 20,000 20,000 535410 Dues and Memberships 142 296 300 300 300 300 535450 Training and Education 1,721 2,215 2,396 2,000 2,000 2,000 TOTAL OPERATING EXPENDITURES 479,489 609,807 448,749 555,170 519,066 506,866 CAPITAL OUTLAY 606310 IOTB Fencing 0 0 2,020 0 0 0 606400 Vehicles and Equipment 1,370 45,956 1,283 0 0 0 606900 Infrastructure 3,450 0 0 0 0 0 TOTAL CAPITAL OUTLAY 4,820 45,956 3,303 0 0 0 TOTAL STORMWATER UTILITY DIVISION 1 900,313 1 1,221,517 1 1,067,564 1 923,036 1 845,653 1 926,206 2- 140\ r1 ELI Y OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE FLEET MANAGEMENT DIVISION BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for Vehicle Maintenance is $228,632. This compares to the 2016-2017 projected expenditures of $215,562, an increase of $13,070 or 5.98%. 10,767 Projected Adopted Amended Projected Adopted Budget FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 1717=18 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 156,028 $ 186,514 $ 202,533 $ 209,148 $ 184,427 $ 196,962 $ 12,535 Operating Expenses 25,044 22,666 26,331 28,965 28,800 31,670 2,870 Capital Outlay 1,565 2,786 28,525 2,335 2,335 24 (2,335) Total $ 182,637 $ 211,966 $ 257,389 $ 240,448 $ 215,562 $ 228,632 $ 13,070 Fiscal Year 2017-18 Adopted Budget: 0.50 0.50 0.50 Major Current Level Changes from 18,500 3.50 Fiscal Year 2016-17 Projected Expenditures 3.50 Difference 1. Personal Services - Increase due to negotiated salary increases and insurance costs. $ 12,535 2. Operating Expenses - Increase due to upcoming maintenance on the fuel tanks and additional small tools. $ 2,870 3. Capital Outlay - Decrease due to no capital outlay requested. $ (2,335) PERSONAL SERVICES SCHEDULE MANAGEMENT DIVISION PAY POSITION RANGE Fleet Superintendant 50,871 / 91,568 Lead Mechanic 30,821 / 55,478 Mechanic 27,384 / 49,291 Clerical Assisstant II * 26,587 /47,856 Additional Compensation reflected in the Road Maintenance Budget. Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services ruilAl,vU11AY NUtiEDULE MANAGEMENT DMSION - TO BE FUNDED BY GENERAL FLUND Description Post Lift Scope Recovery Machine ty Service Truck- 1 Ton 4WD Balancer able Welder 2017-18 2018-19 2019-20 2020-21 $ $ 15,000 $ g 1,000 4,000 - 40,000 - 7,000 $ 133,450 $ 136,500 4,000 4,000 10,400 10,767 Projected Adopted 11,350 FULL TWE EQUIVELANTS Expenditure Budget GRADE 1515=16 1616=17 1717=18 1616=17 1717=18 70 1.00 1.00 1.00 $ 50,750 $ 52,500 28 1.00 1.00 1.00 35,100 33,500 24 1.00 1.00 1.00 30,600 32,000 23 0.50 0.50 0.50 17,000 18,500 3.50 3.50 3.50 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services ruilAl,vU11AY NUtiEDULE MANAGEMENT DMSION - TO BE FUNDED BY GENERAL FLUND Description Post Lift Scope Recovery Machine ty Service Truck- 1 Ton 4WD Balancer able Welder 2017-18 2018-19 2019-20 2020-21 $ $ 15,000 $ g 1,000 4,000 - 40,000 - 7,000 $ 133,450 $ 136,500 4,000 4,000 10,400 10,767 320 240 11,350 12,645 18,750 22,439 3,215 5,866 92 63 $ 184,427 $ 196,962 2021-22 TOTAL $ - $ 15,000 - $ 1,000 - $ 4,000 - $ 40,000 - $ 7,000 7,000 $ 7,000 $ - $ 20,000 $ 40,000 $ 7,000 $ 7,000 $ 74,000 53 FLEI CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET :T MANAGEMENT DIVISION Code:010054 5'i r1 Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 122,678 141,376 151,243 151,000 133,450 136,500 511400 Overtime 1,462 1,599 4,083 3,000 4,000 4,000 512100 FICA Taxes 9,606 11,090 11,703 11,799 10,400 10,767 512215 Clothing Allowance 240 240 240 240 320 240 512225 Deferred Compensation 9,760 12,296 13,951 13,882 11,350 12,645 512301 Group Health Insurance Premium 9,532 14,916 16,456 24,180 18,750 22,439 512305 Dependant Health Ins Premium 0 49 0 0 3,215 5,866 512309 Employee Assistance Program 73 90 92 96 92 63 512400 Worker's Comp Insurance 2,677 4,858 4,765 4,951 2,850 4,442 TOTAL PERSONAL SERVICES 156,028 186,514 202,533 209,148 184,427 196,962 OPERATING EXPENDITURES 533400 Other Contractual Services 300 225 388 750 750 750 533410 Environmental Services 260 205 407 800 800 800 534000 Travel and Per Diem 1,046 1,083 867 1,520 1,520 1,520 534101 Telephone 184 0 0 0 0 0 534105 Cellular Telephone 424 422 600 600 685 720 534110 Internet Access 68 36 0 0 0 0 534310 Electric 2,696 2,711 2,714 2,600 2,800 3,000 534320 Water/Sewer 284 280 262 300 265 300 534420 Equipment Leases 0 59 966 900 900 900 534610 R & M - Buildings 1,207 2,494 3,339 912 2,600 0 534620 R&M -Vehicles 2,145 1,185 2,312 2,000 2,000 2,000 564330 R & M - Office Equipment 590 1,821 1,190 2,000 2,000 2,000 534640 R & M -Operating Equipment 6,247 3,420 5,218 4,000 5,000 9,200 534920 Legal Ads 0 150 0 0 0 0 535200 Departmental Supplies 3,089 3,669 3,917 3,200 3,200 3,200 535210 Computer Supplies 1,438 63 0 0 0 0 535230 Small Tools and Equipment 2,019 1,995 1,927 5,853 2,500 3,500 535260 Gas and Oil 839 1,009 855 1,000 1,200 1,200 535270 Uniforms and Shoes 1,071 635 803 780 780 780 535275 Safety Equipment 95 346 105 400 400 400 535410 Membership & Professional Dues 34 0 0 0 535420 Books and Publications 0 193 0 100 50 100 50 100 535450 Training and Education 1,008 666 460 1,250 1,250 1,250 TOTAL OPERATING EXPENDITURES 25,044 22,666 26,331 28,965 28,800 31,670 CAPITAL OUTLAY 606400 Vehicles and Equipment 1,565 2,786 28,525 2,335 2,335 0 TOTAL CAPITAL OUTLAY 1,565 2,786 28,525 2,335 2,335 0 TOTAL FLEET MANAGEMENT DIVISION 182,637 211,966 1 257,389 240,448 215,562 228,632 5'i r1 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET 10%, FACILITIES MAINTENANCE DIVISION BUDGET SUMMARY -1 Fiscal Year 2017-2018 adopted budget for the Facilities Maintenance is $314,412. This compares to the 2016-20171 ected expenditures of $405,016, a decrease of $90,604 or -22.37%. tal $ 243,778 $ 306,265 $ 268,635 $ 407,806 $ 405,016 $ 314,412 $ (90,604) cal Year 2017-2018 Adopted Budget: jor Current Level Changes from cal Year 2016-2017 Projected Expenditures Difference Personal Services - Increase due to negotiated salary increases and insurance costs. $ 2,479 Operating Expenses - Increase due to all janitorial services being funded by this department. $ 15,673 Capital Outlay - Decrease due to no capital outlay requested. $ (108,756) PERSONAL SERVICES SCHEDULE ACILITIES MAINTENANCE Amended Projected Adopted PAY FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 GRADE FY 15-16 FY 16-17 Actual Actual Actual Budget Expenditures Budget Difference Ll Services $ 139,341 $ 143,606 $ 101,865 $ 96,677 $ 92,703 $ 95,182 $ 2,479 ng Expenses 94,468 147,261 159,784 202,467 203,557 219,230 15,673 Outlay 9,969 15,398 6,986 108,662 108,756 - (108,756) tal $ 243,778 $ 306,265 $ 268,635 $ 407,806 $ 405,016 $ 314,412 $ (90,604) cal Year 2017-2018 Adopted Budget: jor Current Level Changes from cal Year 2016-2017 Projected Expenditures Difference Personal Services - Increase due to negotiated salary increases and insurance costs. $ 2,479 Operating Expenses - Increase due to all janitorial services being funded by this department. $ 15,673 Capital Outlay - Decrease due to no capital outlay requested. $ (108,756) PERSONAL SERVICES SCHEDULE ACILITIES MAINTENANCE CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE - TO BE Description Hall & PD A/C Replacements Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 63,350 $ 64,500 2,500 2,500 5,015 5,144 240 240 5,950 6,030 13,275 13,435 48 32 2,325 3,301 $ 92,703 $ 95,182 BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR ZU1 i-ia 2ulti-19 2U19-20 2020-21 2021-22 TOTAL $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,OC Sir Projected Adopted PAY FULL TIME EQUNALEN'TS Expenditure Budget POSITION RANGE GRADE FY 15-16 FY 16-17 FY 17-18 FY 16-17 FY 17-18 es Maintenance Supervisor 35,730 / 64,314 33 1.00 0.00 0.00 $ - $ es Foreman 30,821 / 55,478 28 1.00 1.00 1.00 36,675 37,000 nance Worker I 25,812 / 46,462 22 1.00 1.00 1.00 26,675 27,500 ian (Temp) 16.02/hr 0.50 0.50 0.00 3.50 2.50 2.00 CAPITAL OUTLAY SCHEDULE FACILITIES MAINTENANCE - TO BE Description Hall & PD A/C Replacements Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services $ 63,350 $ 64,500 2,500 2,500 5,015 5,144 240 240 5,950 6,030 13,275 13,435 48 32 2,325 3,301 $ 92,703 $ 95,182 BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR ZU1 i-ia 2ulti-19 2U19-20 2020-21 2021-22 TOTAL $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 200,OC Sir CIS TY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET FACILITIES MAINTENANCE DIVISION Code: 010056 M4 W Ino Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 72,984 86,663 62,496 63,000 63,350 64,500 511300 Temporary Salaries 34,961 13,563 8,150 0 0 0 511400 Overtime 3,153 6,633 2,238 2,500 2,500 2,500 512100 FICA Taxes 8,577 8,174 5,524 6,330 5,015 5,144 512215 Clothing Allowance 240 360 240 240 240 240 512225 Deferred Compensation 6,409 8,436 5,826 5,917 5,950 6,030 512301 Group Health Insurance Premium 9,932 13,103 12,725 14,585 13,275 13,435 512305 Dependant Health Ins Premium 462 329 0 0 0 0 512309 Employee Assistance Program 52 62 48 48 48 32 512400 Worker's Comp Insurance 2,571 6,284 4,618 4,057 2,325 3,301 TOTAL PERSONAL SERVICES 139,341 143,606 101,865 96,677 92,703 95,182 OPERATING EXPENDITURES 533400 Other Contractual Services 19,462 24,422 27,280 27,000 27,000 27,000 533410 Environmental Services 1,135 0 0 1,000 1,000 1,000 533415 Janitorial Services 0 14,787 29,464 70,000 70,000 84,250 533420 Pest/WeedControl 2,850 2,588 3,450 3,150 3,150 3,150 534101 Telephone 28 0 0 0 0 0 534105 Cellular Telephone 367 211 304 360 150 180 534120 Postage 22 9 0 0 0 0 534610 R&M - Buildings 36,844 68,844 70,048 74,107 74,107 70,000 534620 R & M -Vehicles 1,011 1,124 912 1,500 2,500 1,500 534630 R & M - Office Equipment 473 39 0 0 0 0 534640 R & M -Operating Equipment 253 1,545 138 450 450 450 534920 Legal Ads 0 209 178 200 0 0 535200 Departmental Supplies 2,594 4,442 2,402 2,500 2,500 2,500 535210 Computer Supplies 65 0 0 0 0 0 535220 Cleaning Supplies 18,626 21,311 18,853 14,000 14,000 16,000 535230 Small Tools and Equipment 2,103 1,571 2,897 2,000 2,500 7,000 535250 Building Supplies 1,582 1,091 465 2,000 2,000 2,000 535260 Gas and Oil 4,805 3,558 2,353 2,000 2,000 2,000 535270 Uniforms and Shoes 1,752 1,039 811 1,000 1,000 1,000 535275 Safety Equipment 91 470 0 300 300 300 535450 Training and Education 405 0 230 900 900 900 TOTAL OPERATING EXPENDITURES 94,468 147,261 159,784 202,467 203,557 219,230 CAPITAL OUTLAY 606200 Buildings 0 0 0 0 0 0 606400 Vehicles and Equipment 9,969 15,398 6,986 108,662 108,756 0 TOTAL CAPITAL OUTLAY 9,969 15,398 6,986 108,662 108,756 0 TOTAL FACILITIES MAINTENANCE 243,778 306,265 268,635 407,806 405,016 314,412 M4 W Ino /'\ �1 r CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET PARKS & RECREATION DIVISION BUDGET SUMMARY Fiscal Year 2017-2018 adopted budget for Parks & Recreation is $926,176. This compares to the 2016-2017 nditures of $922,661 an increase of $3,515 or .38%. .I Services ng Expenses Outlay cal Year 2017-2018 Adopted Budget: tjor Current Level Changes from cal Year 2016-2017 Projected Expenditures Personal Services - Increase due to negotiated salary increases and insurance costs. Operating Expenses - Decrease due primarily to lower anticiapted park facility maintenance costs. Capital Outlay - Increase due to aniticipated playground components purchases. PERSONAL SERVICES SCHEDULE Difference $ 24,657 $ (42,385) $ 21,243 PARKS & RECREATION DIVISION 17,000 7,500 Amended Projected Adopted Clothing Allowance FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16.17 FY 16-17 Projected Actual Actual Actual Budget Expenditures Budget Difference $ 651,475 $ 660,978 $ 615,126 $ 539,114 $ 522,579 $ 547,236 $ 24,657 237,321 224,215 234,661 403,641 396,325 353,940 (42,385) 35,200 51,824 37,875 5,157 3,757 25,000 21,243 $ 923,996 $ 937,017 $ 887,662 $ 947,912 $ 922,661 $ 926,176 $ 3,515 cal Year 2017-2018 Adopted Budget: tjor Current Level Changes from cal Year 2016-2017 Projected Expenditures Personal Services - Increase due to negotiated salary increases and insurance costs. Operating Expenses - Decrease due primarily to lower anticiapted park facility maintenance costs. Capital Outlay - Increase due to aniticipated playground components purchases. PERSONAL SERVICES SCHEDULE Difference $ 24,657 $ (42,385) $ 21,243 PARKS & RECREATION DIVISION 17,000 7,500 FICA Taxes 30,000 30,979 Clothing Allowance 1,160 960 Deferred Compensation 30,000 30,960 Group Health Insurance Premium Projected Adopted Dependant Health Ins Premium PAY 14,320 FULL TIME EQUIVALENTS Expenditure Budget POSITION RANGE GRADE 15_16 1616=17 1717=18 1616=17 1717=18 Parks Superintendent 50,871 / 91,568 70 1.00 0.00 0.00 $ $ Parks Supervisor 35,730 / 64,314 33 1.00 0.00 0.00 - Recreation Supervisor 35,730 / 64,314 33 1.00 1.00 1.00 44,800 49,000 Maintenance Supervisor 35,730 / 64,314 33 0.00 1.00 1.00. 41,200 42,500 Maintenance Worker II 27,384 149,291 24 4.00 3.00 2.00 82,450 85,000 Maintenance Worker 25,812/46,462 22 3.00 4.00 5.00 152,550 160,000 Asst Recreation Supervisor 0.50 0.50 0.50 2,000 2,000 Skate Park Attendants 1.50 1.50 1.50 18,000 20,000 Gymnastic Assistants 5.00 5.00 4.00 23,000 25,000 Tennis Courts Attendants 2.00 2.00 2.00 12,000 13,000 19.00 18.00 17.00 $ 376,000 $ 396.500 Overtime 17,000 7,500 FICA Taxes 30,000 30,979 Clothing Allowance 1,160 960 Deferred Compensation 30,000 30,960 Group Health Insurance Premium 42,000 47,414 Dependant Health Ins Premium 13,910 14,320 Employee Assistance Program 216 143 Worker's Comp Insurance 12,293 18,460 Total Personal Services $ 522,579 $ 547,236 (1) Asst Rec Supervisor =.5, (3) Skate Park Attendants = 1.5, (4) Tennis Court Attendants = 2, (8) Gymnastics Assistants = 4 S% ICITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE PARKS & RECREATION DIVISION - TO BE FUNDED BY GENERAL FUND Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Mower (P-370) $ - $ 13,000 $ - $ $ - $ 13,000 Mower (P-330) - 13,000 - - 13,000 Mowers (3) - - 38,000 - 38,000 Pick -Up Truck 3/4 Ton (P-328) - 30,000 - 30,000 Pick -Up Truck (P-707) - - 30,000 - 30,000 Replace Playground Components 25,000 25,000 25,000 25,000 25,000 125,000 $ 25,000 $ 81,000 $ 93,000 $ 25,000 $ 25,000 $ 249,000 KS & RECREATION DIVISION - TO BE FUNDED BY RECREATION IMPACT FEES Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL x Street Ballfield Lighting $ 375,000 $ - $ $ $ - $ 375,000 Playground 80,000 - 80,000 $ 455,000 $ $ $ $ - $ 455,000 & RECREATION DIVISION - TO BE FUNDED BY COMMUNITY REDEVELOPMENT AGENCY Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL N Park Tree Canopy $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 PARKS & RECREATION DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Friendship Park- PicklebalI Courts $ 213,000 $ 172,000 $ - $ - $ - $ 385,000 $ 213,000 $ 172,000 $ - $ - $ - $ 385,000 tol1 S? CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE PARKS & RECREATION DIVISION Code:010057 -� 9 Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 405,235 416,084 419,226 331,500 321,000 336,500 511300 Temporary Salaries 65,201 61,223 53,925 67,000 55,000 60,000 511400 Overtime 16,236 16,022 7,261 7,500 17,000 7,500 512100 FICA Taxes 35,763 36,806 36,536 31,123 30,000 30,979 512215 Clothing Allowance 960 960 790 840 1,160 960 512225 Deferred Compensation 37,490 39;090 34,803 30,586 30,000 30,960 512301 Group Health Insurance Premium 59,197 53,579 37,150 37,951 42,000 47,414 512305 Dependant Health Ins Premium 18,434 13,380 5,640 10,790 13,910 14,320 512309 Employee Assistance Program 252 251 192 216 216 143 512400 Worker's Comp Insurance 12,707 23,584 19,604 21,608 12,293 18,460 TOTAL PERSONAL SERVICES 651,475 660,978 615,126 539,114 522,579 547,236 OPERATING EXPENDITURES 533400 Other Contractual Services 1,770 1,650 14,630 164,450 164,450 156,500 533415 Janitorial Services 0 1,296 2,592 2,595 2,725 0 533420 Pest Control 0 0 0 0 0 5,280 534000 Travel and Per Diem 408 1,259 559 800 800 1,325 534101 Telephone 3,441 3,987 4,531 4,500 4,650 3,660 534105 Cellular Telephone 882 637 391 840 690 600 534110 Internet Services 504 410 569 650 660 675 534120 Postage 60 43 9 50 50 50 534310 Electric 81,401 78,701 73,960 83,000 77,100 71,000 534320 Water/Sewer 17,354 24,030 13,637 12,000 14,000 14,500 534420 Equipment Leases 1,018 1,275 285 1,300 1,300 1,800 534615 R & M - Docks & Piers 0 0 0 1,500 1,500 0 534620 R & M -Vehicles 7,507 8,905 3,214 5,000 5,000 5,000 534630 R & M - Office Equipment 576 126 6 50 50 50 534640 R & M - Operating Equipment 25,883 21,197 20,606 19,000 19,000 19,000 534680 R & M - Irrigation Systems 3,646 9,076 4,867 5,000 10,000 10,000 534685 R & M - Grounds Maintenance 16,066 6,859 7,063 7,000 7,000 7,000 534686 R & M - Parks Facilities 14,763 15,576 37,570 54,471 55,000 15,000 534830 Special Event Expense 2,740 2,953 3,474 3,500 3,500 3,500 535200 Departmental Supplies 3,159 3,818 3,221 3,000 3,000 9,000 535210 Computer Supplies 99 0 82 85 150 150 535220 Cleaning Supplies 288 239 0 0 0 535221 Fertilizer/Chemical Supplies 10,049 10,477 2,127 5,000 5,000 0 7,000 535230 Small Tools and Equipment 11,274 5,153 25,970 15,000 5,000 7,000 535260 Gas and Oil 28,774 22,304 11,397 10,000 10,000 10,000 535270 Uniforms and Shoes 3,156 1,872 2,213 2,500 2,500 2,500 535275 Safety Equipment 323 234 159 250 350 250 535410 Dues and Memberships 1,512 775 901 1,000 1,250 1,500 535420 Books and Publications 94 0 0 100 100 100 535450 Training and Education 574 1,363 629 1,000 1,500 1,500 TOTAL OPERATING EXPENDITURES 237,321 224,215 234,661 403,641 396,325 353,940 CAPITAL OUTLAY 606200 Buildings 0 0 2,550 0 0 0 606300 Improvements Other Than Bldgs 0 3,475 7,225 1,400 0 25,000 606400 Vehicles and Equipment 35,200 48,350 28,100 3,757 3,757 0 TOTAL CAPITAL OUTLAY 35,200 51,824 37,875 5,157 3,757 25,000 TOTAL PARKS & RECREATION DIVISION 923,996 937,017 1 887,662 947,912 922,661 926,176 -� 9 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CEMETERY DIVISION BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for the Cemetery is $178,423. This compares to the 2016-2017 projected expenditures o $161,699, an increase of $16,724 or 10.3%. 8,204 120 Projected Adopted 9,630 PAY FULL TIME EQUIVALENTS 5,045 Amended Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 Actual Actual Actual Budget Expenditures Budget Difference Personal Services $ 146,637 $ 155,230 $ 146,747 $ 122,431 $ 135,984 $ 151,983 $ 15,999 Operating Expenses 37,578 33,427 30,318 25,385 25,715 26,440 725 Capital Outlay 10,118 - 3,300 - - - - cal Year 2017-18 Adopted Budget: tjor Current Level Changes from cal Year 2016-17 Projected Expenditures Difference Personal Services - Increase due to negotiated salary increases and addition of a full time position for the full year. $ 15,999 Operating Expenses - Slight increase due to higher operating costs. $ 725 Capital Outlay - No capital outlay requested. $ .OeI�IV Ai ccU�nr.s.o rr,rrr.r:.. .. (CEMETERY DIVISION Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services a. Alai V U 1 LA Y bL;kIL4'1) U LE (CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR $ 97,250 $ 105,500 1,000 1,500 7,250 8,204 120 Projected Adopted 9,630 PAY FULL TIME EQUIVALENTS 5,045 Expenditure Budget POSITION RANGE GRADE 1515=16 1616=17 1717=18 1616=17 1717=18 y Supervisor 35,730 / 64,314 33 1.00 1.00 1.00 $ 72,000 $ 74,500 once Worker I 25,812 / 46,462 22 1.00 0.50 1.00 25,250 31,000 2.00 1.50 2.00 Overtime FICA Taxes Clothing Allowance Deferred Compensation Group Health Insurance Premium Dependant Health Ins Premium Employee Assistance Program Worker's Comp Insurance Total Personal Services a. Alai V U 1 LA Y bL;kIL4'1) U LE (CEMETERY DIVISION - TO BE FUNDED BY GENERAL FUND EXPENDITURES PER FISCAL YEAR $ 97,250 $ 105,500 1,000 1,500 7,250 8,204 120 240 9,200 9,630 11,750 13,557 5,045 5,406 44 32 Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL .at Mower $ - $ 13,000 S - $ - $ - $ 13 0 $ - $ 13,000 $ - $ - $ - $ 13,0 CEMETERY DIVISION - TO BE FUNDED BY CEMETERY TRUST FUND EXPENDITURES PER FISCAL YEAR Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Straighten/Level Headstones 24,375 - - - - $ 24,375 $ 24,375 $ - $ - $ - $ - $ 24,375 CEMETERY DIVISION - TO BE FUNDED BY DISCRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Descrintion2017-182018-19 2019-20 2020-21 2021-22 TOTAL Irrigation System 150,000 - - - - $ 150,000 $ 150,000 $ - $ - $ - $ - $ 150,000 60 -Z ICITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE CEMETERY DIVISION Code: 010059 /'N Q Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description 1511400 Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 107,312 111,731 106,626 88,000 97,250 105,500 Overtime 856 978 3,308 1,000 1,000 1,500 512100 FICA Taxes 7,947 8,264 8,075 6,827 7,250 8,204 512215 Clothing Allowance 240 240 240 240 120 240 512225 Deferred Compensation 9,735 10,144 8,292 6,626 9,200 9,630 512301 Group Health Insurance Premium 12,459 11,901 8,648 7,413 11,750 13,557 512305 Dependant Health Ins Premium 3,922 3,823 4,068 4,679 5,045 5,406 512309 Employee Assistance Program 46 47 32 48 44 32 512400 Worker's Comp Insurance 4,120 8,103 7,457 7,598 4,325 7,914 TOTAL PERSONAL SERVICES 146,637 155,230 146,747 122,431 135,984 151,983 OPERATING EXPENDITURES 533400 Other Contractual Services 16,345 8,730 7,210 8,500 8,500 7,995 534101 Telephone 1,780 1,674 1,611 1,650 1,615 1,620 534105 Cellular Telephones 111 60 60 120 140 180 534110 Internet Access 554 606 663 700 745 780 534310 Electric 1,973 2,013 2,184 1,900 2,200 2,500 534610 R&M - Buildings 0 5,874 6,608 1,000 1,000 400 534620 R & M -Vehicles 26 697 136 750 750 825 534640 R & M -Operating Equipment 3,644 3,668 4,282 2,800 2,800 2,800 534685 R & M - Grounds Maintenance 3,851 1,327 1,418 1,630 1,630 1,345 535200 Departmental Supplies 4,796 5,251 3,195 2,935 2,935 4,285 535210 Computer Supplies 20 0 71 250 250 200 535220 Cleaning Supplies 77 0 0 200 200 200 535230 Small Tools and Equipment 1,093 1,099 735 500 500 700 535260 Gas and Oil 2,508 1,821 1,482 1,600 1,600 1,760 535270 Uniforms and Shoes 501 399 431 600 600 600 535275 Safety Equipment 299 208 224 250 250 250 535450 Training and Education 0 0 10 0 0 TOTAL OPERATING EXPENDITURES 37,578 33,427 30,318 25,385 25,715 0 26,440 CAPITAL OUTLAY 606400 Vehicles and Equipment 10,118 0 3,300 0 0 0 TOTAL CAPITAL OUTLAY 10,118 0 3,300 0 0 0 TOTAL CEMETERY DIVISION 194,333 188,657 180,365 147,816 161,699 178,423 /'N Q OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL B GENERAL FUND - NON -DEPARTMENTAL This section of the budget includes costs not related to specific departmental service objectives or programs. The largest category of expenditures in this budget is for payments for general government utilities, general property and casualty liability insurance premiums and payment to the Riverfront Community Redevelopment Agency for tax increment contributions. NON -DEPARTMENTAL BUDGET SUMMARY The Fiscal Year 2017.2018 adopted budget for Non -departmental is $1,016,936. This compares to the 2016.2017 projected expenditures of $1,415,93 a decrease of $399,002, or -28.2%. Amended Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16.17 FY 16-17 FY 17-18 Actual Actual Actual Budget Expenditures Budget Dilference Personal Services $ 141,821 $ 131,048 $ 230,284 $ 270,000 $ 292,035 $ 391,122 $ 99,087 Operating Expenses 557,143 625,417 631,265 623,047 618,326 625,814 7,488 Grants and Aids _Capital Outlay - - - 1,765 1,765 - (1,765 Non -Operating - 349,590 343,700 689,586 503.812 - (ini. R17' total $ 698,964 $ 1,106,055 $ 1,205,249 $ 1,584,398 $ 1,415,938 $ 1,016936 $ (399002) Fiscal Year 2017-2018 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-2017 Projected Expenditures: Difference 1. Personal Services - Increase due to increased insurance costs. $ 99,087 2. Operating Expenses - Increase due primarily to utility and insurance cost increases. $ 7,488 3. Non -Operating Expenses -Decrease due to no transfers out to other funds. $ (503.812) 0 .0*4N roo r1 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE GENERAL FUND NON -DEPARTMENTAL Code:010099 63 Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budeet Budeet Budget PERSONAL SERVICES 512301 Group Health Insurance 2,980 2,942 60,739 101,000 95,725 105,810 512307 Health Reimbursement Account 126,795 122,539 163,956 165,000 194,310 215,000 512400 Workers Compensation 6,930 0 0 0 0 0 512500 Unemployment 5,116 5,567 5,589 4,000 2,000 2,000 512700 Additional Compensation 0 0 0 0 0 68,312 TOTAL PERSONAL SERVICES 141,821 131,048 230,284 270,000 292,035 391,122 OPERATING EXPENDITURES 533100 Professional Services 0 800 0 0 0 0 533110 Prof Services - Labor Attorney 0 9,572 6,359 10,000 0 6,000 533120 Consultants 93 0 0 0 4,575 0 533300 Miscellaneous Services-Timeclocks 2,149 0 0 0 0 0 533400 Other Contractual Services 4,190 4,783 6,501 5,000 4,000 5,000 533425 Contract Mowing Services 30,273 28,985 22,532 30,000 30,000 30,000 533426 Code Enforcement Charges 405 0 0 0 0 0 534101 Telephone 16,420 22,013 19,899 20,035 19,250 18,060 534110 Internet Services 16,449 18,130 17,904 18,005 17,720 17,100 534120 Postage 717 2,834 4,458 1,975 3,275 3,275 534310 Electric 40,385 40,337 39,644 40,000 38,450 40,000 534320 Water/Sewer 4,287 3,894 4,399 5,800 4,200 4,500 534400 Rents and Leases 0 20 (20) 0 0 0 534500 Insurance 226,829 225,570 253,795 212,000 225,800 227,600 534501 Claims 10,953 29,567 3,281 10,000 1,752 5,000 534630 R&M Office equipment (Clear Village) 0 0 0 9,600 9,600 9,890 534700 Printing and Binding 0 6,415 6,653 6,800 6,800 6,800 534805 4th of July 19,250 19,500 20,000 20,000 20,000 25,083 534815 Paver Bricks 244 53 72 200 600 800 534825 Advertising Expenditures 2,019 2,746 2,079 2,950 2,700 2,750 534830 Special Events Expense 3,361 1,046 1,516 1,000 825 1,000 534835 Special Employee Events 1,421 2,856 2,000 5,000 5,000 5,000 534920 Legal Ads 0 179 343 0 0 0 534944 Supplies -PS Empl Exp Fund 1,769 815 440 1,500 4,000 1,500 534945 Supplies -General Empl Exp Fund 2,281 3,093 3,516 3,500 575 0 534980 Payment-Riverfront CRA Fund 144,892 158,885 181,150 181,097 181,631 178,556 535200 Departmental Supplies 1,538 506 1,407 1,700 1,400 1,700 535410 Dues and Memberships 2,339 2,613 2,672 2,700 2,851 2,875 535454 PBA Tuition Reimb Plan 6,699 21,512 11,139 15,000 12,000 12,000 535455 PEA Tuition Rehnb Plan 867 850 1,341 1,000 3,000 3,000 535710 Non -Ad Valorem Tax 17,317 17,845 18,185 18,185 18,322 18,325 TOTAL OPERATING EXPENSES 557,143 625,417 631,265 623,047 618,326 625,814 CAPITAL OUTLAY 606400 Vehicles and Equipment 0 0 0 1,765 1,765 0 TOTAL CAPITAL OUTLAY 0 0 0 1,765 1,765 0 NON-OPERATING 909120 Interfund Trfr to 120 LOOT 0 207,000 200,000 200,000 200,000 0 909131 Interfund Trfr to Fund 310 0 10,450 5,700 38,454 38,454 0 909133 Trfr to Transp Impr Fund 330 0 32,140 0 132,925 132,925 0 909140 Trfr to Fund 140 0 0 10,600 0 0 0 909145 Trfr to Fund 450 AP 0 0 0 5,526 5,526 0 909163 Interfund Trfr to Fund 163 0 100,000 100,000 100,000 100,000 0 909410 Interfund Trfr to Fund 410 0 0 0 1,907 1,907 0 909480 Trfr to Fund 480 Building 0 0 0 25,000 25,000 0 909541 Interfund Trfr to 415 0 0 24,600 0 0 0 909545 Interfund Trfr to 455 0 0 2,800 0 0 0 909901 Contingency 0 0 0 185,774 0 0 TOTAL NON-OPERATING 0 349,590 343,700 689,586 503,812 0 TOTAL NON -DEPARTMENTAL 698,964 1 1,106,055 1,205,249 1,584,398 1,415,938 1,016,936 63 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL CITY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank eN 0 SPECIAL REVENUE FUNDS Special Revenue Funds are used to account for the proceeds of revenue sources (other than Major Capital Projects) that are legally required to be spent for specific purposes. These Special Revenue Funds include the following: Local Option Gas Tax Fund (LOGT) Discretionary Sales Tax Fund (DST) Riverfront Community Redevelopment Agency Parking In -Lieu -Of Fund Recreation Impact Fee Fund Stormwater Utility Fund Law Enforcement Forfeiture Fund TOTAL $ 793,548 3,215,458 387,430 14,204 455,000 1,117,988 1,145 $ 539843773 Note that the Riverfront Community Redevelopment Agency (CRA) is a blended component unit. Its governing body is also the City Council and this results in its budget also being approved by the City Council acting as the CRA governing body. 6 CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET LOCAL OPTION GAS TAX /"s The local option gas tax is a six -cent per gallon tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population and amount of annual transportation -type expenditures. The funds can be used for payment of debt service on loans and bonds issued to finance acquisition and construction of roads, as well as road maintenance and signage. The paving loan does not mature until FY22-23. Low fuel costs have continued and contributed to an increase from prior year collections, although more fuel- efficient vehicles are expected to eventually have a negative effect on collections. The 2017-2018 allocation for the City of Sebastian is estimated at $683,001. The estimate is based on trend analysis. LOCAL OPTION GAS TAX FUND REVENUE Code: 120010 �4 0 Amended FY 17/18 Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Number Description Actual Actual Actual Budget Projected Budget TAXES 312400 Local Option Gas Tax 555,934 633,096 646,132 665,600 656,732 683,001 TOTAL TAXES 555,934 633,096 646,132 665,600 656,732 683,001 MISCELLANEOUS REVENUE 334492 FOOT Lighting Agreement 9,758 10,050 10,352 12,532 12,532 12,908 361100 Interest Income 56 239 1,780 97 1,700 1,182 369900 Other Miscellaneous Revenues 2,862 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 12,676 10,289 12,132 12,629 14,232 14,090 NON -REVENUE SOURCES 381001 Interfund Transfer from Fund 001 0 207,000 200,000 200,000 200,000 0 389991 Appropriation From Fund Balance 0 0 43,308 209,509 236,197 96,457 TOTAL NON -REVENUE SOURCES 0 207,000 243,308 409,509 436,197 96,457 TOTAL LOCAL OPTION GAS TAX 568,610 850,385 901,572 1,087,738 1,107,161 793,548 �4 0 /1 CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET LOCAL OPTION GAS TAX FUND EXPENDITURES Code: 120051 64 c Amended FY 17/18 Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Number Description Actual Actual Actual Budget Projected Budget 533300 All Aboard Florida 0 586 0 0 106,000 0 533400 Other Contractual Services 0 5,000 0 0 0 0 533452 Road Maintenance Service 9,929 2,472 0 20,000 20,000 20,000 534315 Public Lighting 161,205 176,795 183,067 0 0 0 534695 Railroad Crossing Maintenance 5,103 5,103 5,103 5,103 5,103 5,103 535310 Road Materials and Supplies 11,466 0 44,077 40,000 40,000 40,000 535380 Signalization Supplies 18,169 30,377 26,399 30,000 30,000 35,000 TOTAL OPERATING EXPENDITURES 205,872 220,333 258,646 95,103 201,103 100,103 DEBT SERVICE 707105 Principal -Paving Loan 203,000 203,000 211,000 215,000 215,000 219,000 707205 Interest- Paving Loan 39,740 39,783 31,748 27,635 27,635 23,445 TOTAL DEBT SERVICE 242,740 242,783 242,748 242,635 242,635 242,445 NON-OPERATING 909133 Trfr to Transp Impr Fund 330 229 136,742 400,178 750,000 663,423 451,000 909990 Unappropriated 119,769 250,527 0 0 0 TOTAL NON-OPERATING 119,998 387,269 400,178 750,000 663,423 451,000 TOTAL LOCAL OPTION GAS TAX 568,610 850,385 901,572 1,087,738 1,107,161 793,548 64 c DISCRETIONARY SALES TAX n The discretionary sales tax is a seventh -cent or an additional one -cent sales tax levied by Indian River County. The tax funds are distributed to participating cities within the County on a percentage basis determined by the City's population. The funds can be used to finance, plan, and construct infrastructure, land acquisition for recreation or preservation, land improvement, and emergency vehicle purchases. The FY 2017-2018 allocation for the City of Sebastian is estimated at $3,187,750. The estimate is based on the trend analysis. This revenue source was extended by referendum vote in FY 2016-2017 to December 31, 2023. DISCRETIONARY SALES TAX FUND REVENUE Code: 130010 Account Description Number FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Proiected FY 17/18 Adopted Budget TAXES Discretionary Sales Tax 2,738,405 2,916,092 3,052,152 3,004,788 3,110,000 3,187,750 TOTAL TAXES 2,738,405 2,916,092 3,052,152 3,004,788 3,110,000 3,187,750 MISCELLANEOUS REVENUE 361100 Interest Income 24,090 23.,030 20,025 14,418 24,500 24,500 361105 SBA Interest Earnings 1,348 6,834 8,424 13,000 3,208 3,208 367000 Gain/Loss on Sale of Investment (2,601) 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 22,837 29,864 28,449 27,418 27,708 27,708 NON -REVENUE SOURCES 389991 Appropriation From PY Fund Balance 0 582,215 0 1,275,935 1,049,345 0 TOTAL NON -REVENUE SOURCES 0 582,215 0 1,275,935 1,049,345 0 TOTAL DISCRETIONARY SALES TAX 2,761,242 3,528,171 3,080,601 4,308,141 4,187,053 3,215,458 /"1 6o�D CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET DISCRETIONARY SALES TAX FUND EXPENDITURES Code: 130051 Account Description Number FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budget. NON-OPERATING 909123 Interfund Trfr to 230 -Series 2003 DSF 935,293 1,027,126 868,342 352,927 354,253 0 909131 Trfr to Capital Projects Fund 310 479,623 737,529 389,723 1,515,374 1,551,800 674,650 909132 Trfr to CIP Fund 320 (7,420) 286,636 123,163 331,700 242,286 363,000 909133 Trfr to Transp Impr Fund 330 517,415 918,950 220,948 886,161 828,629 515,000 909136 Trfr to Stormwater Impr Fund 363 485,410 260,494 25,280 186,500 178,252 187,500 909263 Trfr to Stormwater Debt Svs 263 0 167,550 401,143 402,963 402,176 403,792 909410 Trfr to Golf Course Fund 410 0 141 599,858 185,000 185,000 0 909455 Trfr to Fund 455 AP 62,228 129,745 156,616 447,516 444,657 334,195 909990 Unappropriated 288,693 0 295,528 0 0 737,321 TOTAL NON-OPERATING 2,761,242 3,528,171 3,080,601 4,308,141 4,187,053 3,215,458 TOTAL DISCRETIONARY SALES TAX 2,761,242 3,528,171 3,080,601 4,308,141 4,187,053 3,215,458 �I � RECREATION IMPACT FEE FUND The Recreation Impact Fee was established to enable the City to allow growth and development to proceed in the City in compliance with the adopted Comprehensive Plan, and to regulate growth and development so as to require growth and development to share in the burden of growth by paying its pro rata share for the reasonably anticipated expansion costs of the recreational system improvements. Additionally, the City through impact fees seeks to provide an equitable, fair share basis for new and expanded recreational facilities concurrent with the impact and needs generated by new development. (Ordinance 0-01-15) RECREATION IMPACT FEE FUND REVENUE Code: 160010 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description CAPITAL OUTLAY AND PROJECTS FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Projected FY 17/18 Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Number Description Actual Actual Actual Budget Projected Budget MISCELLANEOUS REVENUE OPERATING EXPENDITURES 361100 Interest Income 1,829 1,867 4,353 2,000 5,181 4,880 361105 SBA Interest Earnings 26 109 0 112 0 0 363270 Recreation Impact Fee 168,350 281,450 163,800 135,200 163,800 163,800 367000 Gain/Loss on Sale of Investment (51) 0 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 170,154 283,426 168,153 137,312 168,981 168,680 NON -REVENUE SOURCES TOTAL NON-OPERATING 170,154 270,854 168,153 275,000 178,320 389991 Appropriation From PY Fund Balance 0 0 0 137,688 57,230 286,320 TOTAL NON -REVENUE SOURCES 0 0 0 137,688 57,230 286,320 TOTAL RECREATION IMPACT FEE 170,154 283,426 168,153 275,000 226,211 455,000 RECREATION IMPACT FEE FUND EXPENDITURES Code: 160051 Account Number Description CAPITAL OUTLAY AND PROJECTS FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budget 606300 Improvements Other Than Bldgs 0 4,372 0 0 15,491 0 TOTAL CAPITAL OUTLAY AND PROJECTS 0 4,372 0 0 15,491 0 OPERATING EXPENDITURES 533100 Professional Services 0 8,200 0 0 32,400 0 TOTAL OPERATING EXPENDITURES 0 8,200 0 0 32,400 0 NON-OPERATING 909132 Transfer to CIP Fund 320 123,410 97,387 32,399 275,000 178,320 455,000 909990 Unappropriated 46,744 173,467 135,754 0 0 0 TOTAL NON-OPERATING 170,154 270,854 168,153 275,000 178,320 455,000 TOTAL RECREATION IMPACT FEE 170,154 283,426 168,153 1 2754000 226,211 1 455,000 �� r ,rte STORMWATER UTILITY FUND )OM\ The Stormwater Utility Fund was established by the City to provide a dedicated funding source for the purpose of managing the City's stormwater system, to prepare, construct and manage betterments and improvements to the stormwater system, regulate the use of the stormwater system, and perform routine maintenance and minor improvements. The Stormwater Utility Fee is based upon a single residential ERU in the amount of $5.00 per month, or $60.00 per year. (Ordinance 0-01-16) Stormwater activities are accounted for in the Stormwater Division of General Fund and to offset those expenditures, a monthly transfer is made from this Fund to General Fund. STORMWATER UTILITY FUND REVENUE Code: 163010 Account Number Description MISCELLANEOUS REVENUE 361100 Interest Income FY 13/14 Actual 1,009 FY 14/15 Actual 1,139 FY 15/16 Actual 3,400 Amended FY 16/17 Budget 3,875 FY 16/17 Proiected FY 17/18 Adopted Budget 3,535 4,109 361150 Other Interest 556 57 0 0 0 0 363630 Stormwater Utility Fee 985,171 986,973 991,055 993,000 998,000 998,000 363631 Delinquent Stormwater Fees 219 467 0 0 0 0 381001 Transfer from Fund 001 0 100,000 100,000 100,000 100,000 0 389991 Appropriation from prior year fund balance 49,506 0 0 63,125 118,568 116,453 TOTAL MISCELLANEOUS REVENUE 1,036,461 1,088,636 1,094,455 1,160,000 1,220,677 1,117,988 TOTAL STORMWATER UTILITY 1,036,461 1,088,636 1,094,455 1,160,000 1,220,677 1,117,988 STORMWATER UTILITY FUND EXPENDITURES Code: 163051 Account Number Descriotion OPERATING EXPENDITURES 533100 Professional Services FY 13/14 Actual 2,306 FY 14/15 Actual 146 FY 15/16 Actual 148 Amended FY 16/17 Budget 0 FY 16/17 Proiected FY 17/18 Adopted Budget 0 150 533400 Other Contractual Services 0 131,317 37,100 0 0 250,000 533411 Permit Fees 0 0 0 0 500 7,988 534310 Electric 44,367 11,751 8,682 10,000 10,000 10,000 534640 R & M Operating Equpment 0 0 0 10,000 10,000 150,000 534955 Refunds 723 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 47,396 143,214 45,930 20,000 20,650 417,988 NON-OPERATING 909101 Interfund Trfr to 001 - GF 500,000 500,000 550,000 650,000 650,000 700,000 909263 Interfund Trfr to Fund 263 408,360 234,187 0 0 0 0 909131 Interfund Trfr to CIP Fund 310 63,000 55,850 0 150,000 240,027 0 909363 Interfund Trfr to CIP Fund 363 0 100,000 324,269 340,000 310,000 0 909455 Interfund Trfr to CIP Fund 455 17,705 0 0 0 0 0 909990 Unappropriated 0 55,385 174,256 0 0 0 TOTAL NON-OPERATING 989,065 945,422 1,048,525 1,140,000 1,200,027 700,000 TOTAL STORMWATER UTILITY 1,036,461 1,088,636 1,094,455 1,160,000 1,220,677 1,117,988 G4G CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET I PARKING IN -LIEU -OF FUND PARKING IN -LIEU -OF FUND REVENUE Code: 150010 Account Number Description MISCELLANEOUS REVENUE FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budge[ FY 16/17 Projected FY 17/18 Adopted Budget 361100 Interest Income 1 0 0 0 0 0 361105 SBA Interest Earnings 76 284 358 107 547 429 363400 Parking In -Lieu -Of Fee 18,241 19,730 26,130 19,730 28,418 13,775 367000 Gajn/Loss on Investments (99) 0 0 0 0 0 389991 Appropriation from PY Fund Balance 11,103 0 0 0 29,530 0 TOTAL MISCELLANEOUS REVENUE 29,322 20,014 26,488 19,837 58,495 14,204 TOTAL PARKING IN -LIEU -OF FUND 29,322 20,014 1 26,488 1 19,8371 58,495 14,204 PARKING IN -LIEU -OF FUND EXPENMURES Code: 150051 Account Number Description CAPITAL OUTLAY AND PROJECTS FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budget 606908 Parking 29,322 2,800 62 0 58,495 0 TOTAL CAPITAL OUTLAY AND PROJECTS 29,322 2,800 62 0 58,495 0 NON-OPERATING 909990 Unappropriated 0 17,214 26,426 19,837 0 14,204 TOTAL NON-OPERATING 0 17,214 26,426 19,837 0 14,204 TOTAL PARKING IN -LIEU -OF FUND 29,322 20,014 26,488 19,837 58,495 14,204 AW LL, N I CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET r► LAW ENFORCEMENT FORFEITURE FUND /1 The Law Enforcement Forfeiture Fund is established pursuant to Section 932.705 for reporting revenues associated with seized or forfeited property by the Police Department under the Florida Contraband Forfeiture Act as well as expenditures related to funding equipment purchases for law enforcement purposes, matching funds for Federal Grants, and to support Drug Treatment Programs, Drug Prevention Programs, School Resource Officer Program, Crime Prevention, or Safe Neighborhood Programs. Expenditures are not budgeted, until individually approved by the City Council. LAW ENFORCEMENT FORFEITURE FUND REVENUE Code: 190010 Account Number Description FINES AND FORFEITS FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budget 533100 Professional Services 351200 Confiscated Property 1,900 2,350 1,048 1,000 26,000 1,000 TOTAL FINES AND FORFEITS 1,900 2,350 1,048 1,000 26,000 1,000 MISCELLANEOUS REVENUE 332 0 0 414 0 535230 Small Tools and Equipment 361100 Interest Income 13 17 0 25 200 25 361105 SBA Interest Earnings 85 230 214 120 300 120 365000 Sale of Surplus 0 0 0 0 1,530 0 366000 Contributions and Donations 141 0 27,530 0 0 0 367000 Gain/Loss on Investments (152) 0 0 0 0 0 389991 Appropriation from PY Fund Balance 21,299 26,490 0 0 0 0 TOTAL MISCELLANEOUS REVENUE 21,386 26,737 27,744 145 2,030 145 TOTAL LAW ENFORCEMENT FORFEITURE 23,286 29,087 1 28,792 1 1,145 1 28,030 1 1,145 LAW ENFORCEMENT FORFEITURE FUND EXPENDITURES Code: 190051 Account Number Description OPERATING EXPENDITURES FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budeet 533100 Professional Services 818 818 0 0 1,100 0 534966 D.A.R.E.Expenditures 1,193 2,000 2,000 0 960 0 534967 G.R.E.A.T.Expenditures 0 332 0 0 414 0 535230 Small Tools and Equipment 0 11,937 3,548 3,000 535380 Departmental Supplies 10,275 0 0 0 0 0 TOTAL OPERATING EXPENDITURES 12,286 15,087 5,548 0 5,474 0 CAPITAL OUTLAY 606400 Vehicles and Equipment 11,000 11,000 8,548 0 10,524 0 TOTAL CAPITAL OUTLAY 11,000 11,000 8,548 0 10,524 0 NON-OPERATING 708199 Other Grants & Aids 0 3,000 3,000 0 3,000 0 909990 Unappropriated 0 0 11,696 1,145 9,032 1,145 TOTAL NON-OPERATING 0 3,000 14,696 1,145 12,032 1,145 TOTAL LAW ENFORCEMENT FORFEITURE 23,286 29,087 28,792 1,145 28,030 1,145 11Y.11019,11H COMMUNITY REDEVELOPMENT AGENCY ON City of Sebastian Community Redevelopment Agency was created by City Ordinance in 1995, pursuant to Section 163.387, Florida Statutes. The purpose of the Community Redevelopment Agency is the removal of blighted areas and the development of such areas, pursuant to the Community Redevelopment Act of 1969. All revenues and expenditures related to the City's Community Redevelopment Agency are included in this fund. In FY 2008-2009, a transfer was started to General Fund to offset the additional costs of providing enhanced maintenance of parks and medians within this area. This transfer was discontinued during FY 2015- 16. Then in FY 2016-17, expenditures for janitorial services, landscaping, street lighting and water/sewer were discontinued and instead are being funded by General Fund. COMMUNITY REDEVELOPMENT AGENCY REVENUES Code: 140010 Account Number Description TAXES FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budget 338200 Tax Increment Revenue - Sebastian 144,891 158,885 181,150 183,438 181,631 178,556 338200 Tax Increment Revenue- County 127,169 137,535 157,874 141,661 160,610 171,433 TOTAL TAXES 272,060 296,420 339,024 325,099 342,241 349,989 MISCELLANEOUS REVENUE 361100 Interest Income 1,818 1,255 3,019 400 3,227 1,878 361105 SBA Interest Earnings 158 635 0 40 0 0 367000 Gain/Loss on Investments (295) 0 0 0 0 0 362100 Rents and Royalties 25,500 36,000 36,000 36,000 36,000 36,000 TOTAL MISCELLANEOUS REVENUE 27,181 37,890 39,019 36,440 39,227 37,878 NON -REVENUE SOURCES 381001 Transfer from General Fund 0 0 0 10,600 0 0 389991 Fund Balance Carried Forward 174,885 0 0 0 174,916 0 TOTAL NON -REVENUE SOURCES 174,885 0 0 10,600 174,916 0 TOTAL RIVERFRONT REDEVELOPMENT 474,126 334,310 378,043 372,139 556,384 387,867 L,� .i W 17-2018 ew#� COMMUNITY REDEVELOPMENT AGENCY EXPENDITURES Code: 140051 Account Number Description OPERATING EXPENDITURES FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Proiected FY 17/18 Adopted Budget 533100 Professional Services 5,000 5,000 5,000 5,000 5,000 5,000 533201 Admin Svcs Provided by the GF 13,202 13,202 13,202 13,202 13,202 87,740 533400 Other Contractual Services 37,850 0 20,398 50,000 0 50,000 533425 Contract Mowing Services 0 0 118,370 0 0 0 534315 Public Lighting 15,430 15,944 15,579 0 0 0 534320 Water and Sewer 1,117 1,231 946 0 0 0 534400 Rents and Leases 0 4,710 3,968 4,710 4,710 4,710 534501 Claims 0 18,000 0 0 0 0 534686 R&M -Park Facilities 0 8,688 250 0 0 0 534699 Other Capital Maintenance Expense 33,435 17,415 23,572 24,000 24,000 24,000 534830 Special Events Expense 37,890 37,452 37,120 36,000 42,000 42,000 534920 Legal Ads 363 1,539 1,463 1,500 1,500 1,500 535200 Departmental Supplies 150 0 0 0 0 0 535230 Small Tools and Equipment 0 8,471 0 0 0 0 535410 Dues & Memberships 175 175 175 175 175 175 535710 Non -Ad Valorem Taxes 2,381 2,568 2,033 2,500 2,067 2,067 1 TOTAL OPERATING EXPENDITURES 146,993 134,395 242,076 137,087 92,654 217,192 CAPITAL OUTLAY 606310 Improvements Other Than Building 0 0 11,209 0 15,000 60,000 606400 Equipment 0 26,096 0 0 0 0 TOTAL CAPITAL OUTLAY 0 26,096 11,209 0 15,000 60,000 GRANTS AND AIDS 820100 Fagade/Sign Improvement Program 0 29,218 10,196 40,000 30,000 40,000 820200 Sewer Connection Program 0 500 69,500 194,500 230,000 0 TOTAL GRANTS AND AIDS 0 29,718 79,696 234,500 260,000 40,000 NON-OPERATING 909100 Interfund Tr& to General Fund 001 60,000 60,000 21,667 0 0 0 909132 Interfund Trfr to CIP Fund 320 (31,292) 900 0 0 0 909133 Interfund Trfrto CIP Fund 330 298,425 16,527 12,070 0 188,730 0 909990 Unappropriated 0 66,674 11,325 552 0 70,675 TOTAL NON-OPERAT11% 327,133 144,101 45,062 552 188,730 70,675 TOTAL RIVERFRONT REDEVELOPMENT 474,126 334,310 378,043 372,139 556,384 387,867 /"! 6 y l<- OF SEBASTIAN. FLORIDA 2017/2018 ANNUAL B DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of pledged funds that are legally restricted to pay the city's general government bonded debt obligations. These Debt Service Funds include the following: • Discretionary Sales Surtax Revenue Bonds/Notes Debt Service Fund • Stormwater Utility Revenue Bonds/Notes Debt Service Fund The City currently has no plan for additional debt in the coming fiscal year. Detailed debt service payment schedules are located in the schedules section of this document. �� L IUITY UN' SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE FUND This debt service fund was used to record debt service payments originally associated with the Discretionary Sales Surtax Revenue Bonds, Series 2003 and Series 2003A. The discretionary sales tax backed revenue bonds were for fifteen (15) years. The debt proceeds were used to construct the new city hall, the renovation of the old city hall, the expansion of the police department, and the friendship park. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt was totally matured as of April 1, 2017. DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE REVENUES Code: 230010 Iccount Amended FY 17/18 Account Number Description DEBT SERVICE FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Number Descrintion Actual Actual Actual Budget. Projected Budget MISCELLANEOUS REVENUE 0 0 0 0 TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 361100 Interest Income 6,450 822 914 1,591 301 0 TOTAL MISCELLANEOUS REVENUE 6,450 822 914 1,591 301 0 NON -REVENUE SOURCES 381130 Interfund Trfr from 130 DST 935,293 1,027,125 868,342 352,927 352,927 0 384090 Bank Note Proceeds 38,870 0 0 0 0 0 389991 Appropriation from PY Fund Balance 1,038,103 1,360 515,405 356,036 357,326 0 TOTAL NON -REVENUE SOURCES 2,012,266 1,028,485 1,383,747 708,963 710,253 0 TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 1 710,554 1 0 DISCRETIONARY SALES SURTAX REVENUE DEBT SERVICE EXPENDITURES Code: 230051 �� M Amended FY 16/17 Account Number Description DEBT SERVICE FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual FY 15/16 Budget FY 15/16 Projected Adopted Budget 707130 Principal 707230 Interest 707300 Other Debt Service Costs TOTAL DEBT SERVICE 1,971,420 7,118 40,178 2,018,716 1,008,000 21,307 0 1,029,307 1,369,000 15,661 0 1,384,661 706,000 4,554 0 710,554 706,000 4,554 0 710,554 0 0 0 0 TOTAL DEBT SERVICE FUND 2,018,716 1,029,307 1,384,661 710,554 710,554 0 �� M CITY OF SEBASTIAN, FLORIDA 2017-2018 ANNUAL BUDGET STORMWATER UTILITY REVENUE DEBT SERVICE FUND /'►, This debt service fund was used to record debt service payments associated with the Stormwater Utility Revenue Bonds, Series 2003. The stormwater utility tax backed revenue bonds were for nineteen (19) years. The Bonds were refinanced using Bank Notes on December 18, 2013. The outstanding debt for this fund will be $2,275,000 as of September 30, 2016. The debt proceeds were used to improve the stormwater system according to the adopted stormwater master plan. The improvement projects included Twin Ditch, Periwinkle Drive, Middle Stonecrop, and Collier Creek. STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND REVENUE Code:263010 Account Number Description MISCELLANEOUS REVENUE FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget FY 16/17 Projected FY 17/18 Adopted Budget Account Number Description 361100 Interest Income 327 558 918 112 961 900 TOTAL MISCELLANEOUS REVENUE 327 558 918 112 961 900 NON -REVENUE SOURCES 352,000 355,000 363,000 363,000 371,000 707263 Interest - Stormwater Series 2003 381130 Interfund Trfr from 130 DST 0 167,550 401,141 402,963 402,963 403,792 381163 Interfund Trfr from 163 SUF 408,360 234,187 0 0 0 0 384263 Bank Note Proceeds 38,958 0 0 0 0 0 389991 Appropriation from PY Fund Balance 15,768 36,514 0 57 0 0 TOTAL NON -REVENUE SOURCES 463,086 438,251 401,141 403,020 402,963 403,792 TOTAL DEBT SERVICE FUND 463,413 438,809 402,059 403,132 403,924 404,692 STORMWATER UTILITY REVENUE BONDS/NOTES DEBT SERVICE FUND - EXPENDITURES Code: 263051 rA0%% L T %V Amended FY 17/18 Account Number Description FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual FY 16/17 Budge FY 16/17 Projected Adopted Budget DEBT SERVICE 707163 Principal - Stormwater Series 2003 321,989 352,000 355,000 363,000 363,000 371,000 707263 Interest - Stormwater Series 2003 106,204 51,589 45,498 39,358 39,358 33,078 707300 Other Debt Service Costs 35,220 35,220 0 774 0 0 909990 Unappropriated 0 0 1,561 0 1,566 614 TOTAL DEBT SERVICE 463,413 438,809 402,059 403,132 403,924 404,692 TOTAL DEBT SERVICE FUND 463,413 438,809 402,059 403,132 403,924 404,692 rA0%% L T %V CR OF HOME OF PELICAN ISLAND Draft as of August 10, 2017 x CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET CITY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank n CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET #0014, MUNICIPAL GOLF COURSE The Sebastian Golf Course is located in the City of Sebastian off of Main Street at the West entrance to the Airport and provides recreational enjoyment for the citizens of Sebastian and the surrounding communities. The facility includes an 18 -hole golf course that is 6,717 yards in length and par 72, driving range, putting and chipping green, restaurant, lounge, and fully stocked Pro Shop. The Golf Course is established as an enterprise fund of the city. The fund is divided into three areas: Administration, Greens Division, and Carts Division. GOLF COURSE SUMMARY OF REVENUE / EXPENSES GOLF COURSE FUND REVENUE /'N Code: 410010 r1 The Fiscal Year 2017.2018 adopted budget for Calf Course fund revenue is $1,347,898 This compares to the 2016.2017 projected revenue of $1,181,825 increase of $166,073 or 10.9%. Description arges for services n -operating revenues Total revenues Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from 2016-17 Projected Revenue FY 13.14 FY 14-15 Actual Actual $ 1,225,099 $ 1,297,772 $ 143.813 147 Amended Projected FY 15-16 FY 16-17 FY 16.17 Actual Budget Revenue 1,086,503 $ 1,338,960 $ 959,926 $ Adopted FY17-18 Budget Difference 1,347,898 $ 387,972 $ 1,368,912 3 1,297,919 $ 1,445,348 $ 1,525,130 $ 1,181,825 $ 1347,898 $ 166073 1 1. Charges for services -Increase due to anticipated increase in rounds played and pro shop sales and rent. 2. Non-operating revenues - Decrease due to no anticipated transfers in from other departments. 67 Difference $ 387,972 Amended Projected FY13/14 FY 14/15 FY15/16 FY 16/17 FY 16/17 FY17/18 Description Actual Actual Actual Budget Budget Budget Total Revenues $ 1,368,912 $ 1,297,919 $ 1,445,348 $ 1,525,130 $ 1,181,825 $ 1,347,898 Total GC Administration Division 608,737 621,131 1,003,840 797,518 614,288 604,672 Total GC Greens Division 571,980 570,774 585,518 558,232 597,391 585,129 Total GC Carts Division 427,554 106,650 104,474 163,853 155,052 158,097 Total Expenses 1,608,271 1,298,554 1,693,832 1,519,603 1,366,731 1,347,898 Change in Unrestricted Reserves $ (239,359) $ (635) $ (248,484) $ 5,527 $ (184,906) $ - GOLF COURSE FUND REVENUE /'N Code: 410010 r1 The Fiscal Year 2017.2018 adopted budget for Calf Course fund revenue is $1,347,898 This compares to the 2016.2017 projected revenue of $1,181,825 increase of $166,073 or 10.9%. Description arges for services n -operating revenues Total revenues Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from 2016-17 Projected Revenue FY 13.14 FY 14-15 Actual Actual $ 1,225,099 $ 1,297,772 $ 143.813 147 Amended Projected FY 15-16 FY 16-17 FY 16.17 Actual Budget Revenue 1,086,503 $ 1,338,960 $ 959,926 $ Adopted FY17-18 Budget Difference 1,347,898 $ 387,972 $ 1,368,912 3 1,297,919 $ 1,445,348 $ 1,525,130 $ 1,181,825 $ 1347,898 $ 166073 1 1. Charges for services -Increase due to anticipated increase in rounds played and pro shop sales and rent. 2. Non-operating revenues - Decrease due to no anticipated transfers in from other departments. 67 Difference $ 387,972 .CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET GOLF COURSE REVENUE Code:410010 r� w Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget CHARGES FOR SERVICES 347501 Green Fees 425,012 443,871 333,370 450,000 314,658 450,000 347502 Can Rentals 612,333 640,631 543,370 650,000 443,654 650,000 347510 Driving Range Fees 39,616 39,511 34,410 41,000 32,839 42,000 347512 Club Storage Fees 2,475 2,441 2,687 2,900 2,669 3,084 347513 Club Rentals Fees 2,383 2,296 2,444 2,500 1,720 2,500 347520 Initiation Fees 2,000 3,500 0 0 0 0 347521 Membership Fees 59,603 64,281 83,207 92,250 84,003 93,000 347522 Handicap Fees 5,100 4,760 4,760 4,800 4,300 4,800 347523 Resident Card Fees 29,890 30,538 26,498 30,000 27,591 29,000 347530 Non -Taxable Sales 38 44 48 50 30 50 347540 Pro Shop Sales 50,755 60,704 58,461 60,000 37,750 55,000 347541 Cost of Sales -Pro Shop (44,457) (35,419) (44,954) (35,000) (29,000) (35,000) 362100 Rents and Royalties 29,046 29,139 28,473 31,000 26,119 42,000 366000 Contnbutions&Donations 7,747 6,304 9,143 5,000 9,133 7,004 369900 Other Miscellaneous Revenues 1,684 1,435 1,524 1,000 1,000 1,000 369941 Sales TaxCormvissions 360 360 360 360 360 360 369945 Pro Lesson Fees 1,532 3,218 2,535 3,000 3,000 3,000 369995 Cash Over/Short (18) 158 167 100 100 100 369999 Prior Year Recoveries 0 0 0 0 0 0 TOTAL CHARGES FOR SERVICES 1,225,099 1,297,772 1,086,503 1,338,960 959,926 1,347,898 NON-OPERATING REVENUE 361100 Interest Earnings 115 (77) (1,754) 0 0 0 364100 Sale of Fixed Assets 137,600 224 3,900 0 10,000 0 367000 Cain/Loss on Sale of Golf Carts 6,098 0 0 0 0 0 381001 InterPondTransfer from 001GF 0 0 0 1,907 1,907 0 381130 Interfund Transfer from Fund 130 0 0 0 0 0 0 381148 Interfund Transfer from Fund 480 0 0 356,700 165,800 175,174 0 381415 Interfund Transfer from Fund 415 0 0 0 18,463 34,818 0 TOTAL NON-OPERATING REVENUE 143,813 147 358,846 186,170 221,899 0 TOTAL GOLF COURSEREVENUFS 1,368,912 1,297,919 1,445,348 1,525,130 1,181,825 1,347,898 US E OF UNRESTRICTED RES ERVES 239,359 0 0 0 0 0 TOTAL GOLF COURS E S OURCES 1,608,271 1,297,919 1,445,348 1,525,130 1,181,825 1,347,898 r� w OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE /1 GOLF COURSE ADMINISTRATION BUDGET SUMMARY The Fiscal Year 2017-2018 adopted budget for Go IfCourse Admin is[ration is $604,672. This compares to the 2016-2017 projected expenses of $609,744, an decrease of$5,072or-.83%. Amended Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 Actual Actual Actual Budget Personal Services $ 225,170. $ 249,566 $ 273,207 $ 278,734 Operating Expenses 324,470 305,854 320,269 317,138 Capital Outlay - 5,618 2,000 167,707 Transfers 59,097 60,094 408,364 - Total $ 608,737 $ 621,131 $ 1,003,840 $ 763,579 Expenses $ 271,000 302,019 1,907 34,818 $ 609,744 Budget $ 283,542 289,386 - 31,744 $ 604,672 Difference $ 12,542 (12,633) (1,907) (3,074) $ (5,072) Fiscal Year 2017-18 Adopted Budget: Etpemsa Budget POSMON Major Current Level Changes from GRADE 15_16 1616=17 1717=18 1616=17 Fiscal Year 2016-17 Projected Expenses: 1. Personal Services -Increase due to negotiated salary increases and insurance costs. 2. Operating Expenses - Decrease due to water and electric servie transferred to other division and restaurant. 3. Capital Outlay -Decrease due to no capital outlay requested. 4. Transfers -Decrease due to no transfer being made to Golf Course Capital Fund. 5. Contingency -No change. Difference $ 12,542 $ (12,633) $ (1,907) $ (3074) $ PERSONAL SERVICES SCFIEDULE GOLF COURSEADMINISTRATION Projected Adopted PAY Full Time Fquis lents Etpemsa Budget POSMON RANGE GRADE 15_16 1616=17 1717=18 1616=17 1717=38 Golf Course Director 64,487/ 116,076 78 100 1.00 1.00 $ 97,300 $ 94,150 Administrative Assistant 30,821/ 55,478 28 1.00 1.00 1.00 54,200 56,000 Cashier(P/T) 20,988/37,778 15 1.00 1.00 1.00 23,000 26,500 Assistant OolfPm(P/T) 22,282/40,107 17 0.50 0.50 0.50 14,500 15,000 Cashier (Temp) 8.10/hr 1.50 1.50 1.50 13,500 16,000 5.00 5.00 5.00 $ 202,500 $ 207,650 Overthne 1,000 1,000 Lesson Bonus 1,750 2,250 FICA Taxes 15,250 16,134 Deferred Compensation 13,700 13,806 Group Health Insurance Premium 13,600 13,863 Dependant Health Ins Premium 13,000 13,929 Health Reimbursement Account 7,200 8,000 Fraployee Assistance. Program 100 79 Worker's Comp Insurance 2,900 5,040 Additional Compensation 1,791 Total Personal Services $ 271,000 $ 283,542 WI CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET GOLF COURSE ADMINISTRATION DIVISION Code: 410110 -70 �t Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budeet Budget Budget PERSONAL SERVICES: 511200 Regular Salaries 150,711 171,185 194,988 189,000 189,000 191,650 511300 Temporary Salaries 17,349 18,048 13,395 16,000 13,500 16,000 511400 Overtime 880 746 830 1,500 1,000 1,000 511500 Lesson Bonus 1,455 1,774 833 2,250 1,750 2,250 512100 FICA Taxes 12,097 13,340 14,444 15,969 15,250 16,134 512225 Deferred Compensation 11,455 12,341 13,231 13,703 13,700 13,806 512301 Group Health Insurance Premium 12,527 11,968 13,023 15,047 13,600 13,863 512305 Dependant Health Ins Premium 10,188 9,950 10,579 12,165 13,000 13,929 512307 Health Reimbursement Account 6,107 5,627 7,741 8,000 7,200 8,000 512309 Employee Assistance Program 92 93 118 120 100 79 512400 Worker's Comp Insurance 2,359 4,433 4,026 4,980 2,900 5,040 512500 Unemployment Insurance 0 0 0 0 0 0 512600 OPEB Accrued Expense (50) 61 0 0 0 0 512700 Additional Compensation 0 0 0 0 0 1,791 TOTAL PERSONAL SERVICES 225,170 249,566 273,207 278,734 271,000 283,542 OPERATING EXPENSES: 533100 Professional Services 2,180 1,972 2,262 2,082 2,455 2,455 533200 Audit Fees 2,848 3,133 3,274 3,446 3,040 3,446 533201 Admin Services provided by OF 90,902 94,539 100,791 96,000 96,000 93,000 533400 Other Contractual Services 0 50 4,186 3,975 3,975 3,975 533420 Pest/Weed Control 450 413 496 450 450 480 533440 Electronic Security Services 489 511 520 894 659 400 i 534101 Telephone 2,650 2,921 3,338 3,500 3,500 2,640 534105 Cellular Telephone 180 180 322 360 340 350 534110 Internet Access 762 789 789 850 765 790 534120 Postage 135 61 80 0 100 100 534310 Electric 35,624 35,221 32,406 34,000 26,000 10,000 534320 Water/Sewer 13,903 13,457 12,029 14,000 8,200 1,000 534420 Equipment Leases 0 0 966 1,032 1,032 1,032 534445 Airport Property Lease 115,000 100,000 100,000 100,000 100,000 106,000 534500 Insurance 7,643 7,900 8,544 8,217 8,217 8,217 534610 R & M - Buildings 3,421 1,384 7,396 4,000 4,000 4,000 534630 R & M - Office Equipment 887 1,234 559 600 500 500 534845 Golf Course Promotions 8,059 6,354 4,566 6,000 3,667 4,000 534846 Golf Course Advertising 8,585 2,637 6,917 6,800 5,500 6,000 535200 Departmental Supplies 2,477 2,989 2,999 3,000 3,600 3,600 535205 Bank Charges 21,432 24,048 19,879 21,000 22,000 24,000 535210 Computer Supplies 876 0 0 100 100 100 535220 Cleaning Supplies 2,264 2,264 4,118 2,500 3,000 3,200 535230 Small Tools and Equipment 0 0 0 0 100 100 535270 Uniforms and Shoes 0 0 0 500 987 1,000 535410 Dues and Memberships 502 510 510 510 510 510 535710 Non -Ad Valorem Tar 3,201 3,287 3,322 3,322 3,322 8,491 TOTAL OPERATING EXPENSES 324,470 305,854 320,269 317,138 302,019 289,386 CAPITAL OUTLAY: 606400 Vehicles and Equipment 0 5,618 2,000 1,907 1,907 0 606900 Infrastructure 0 0 0 165,800 0 0 TOTAL CAPITAL OUTLAY 0 5,618 2,000 167,707 1,907 0 NON-OPERATING EXPENSES 909480 Interfund Trfr to 480 Bldg 0 0 0 5,527 4,544 31,744 / 909541 Intrafund Trfr to GC Capital 59,097 60,094 408,364 0 34,818 0 909901 Contingency 0 0 0 33,939 0 0 TOTAL NON-OPERATING EXPENSES 59,097 60,094 408,364 33,939 39,362 31,744 TOTAL GOLF COURSE ADMINISTRATION 1 608,737 1 621,131 1 1,003,840 1 797,518 1 614,2881 604,672 -70 �t OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG /1 GOLF COURSE GREENS DIVISION BIm(:F.T SITMMARV 0O\ The Fiscal Year 2017-2018 adopted budget for Golf Course Greens Division is $585,129. This compares to the 2016.2017 projected expenses of $597,391, a decrease of $12,262 or -2.05%. Amended Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 Actual Actual Actual Budget Expenses Budget Difference Operating Expenses $ 569,191 $ 570,898 $ 578,950 $ 558,232 $ 597,391 $ 585,129 $ (12,262) Capital Outlay 1,520 6,568 Non -Operating 1,269 (124) Total $ 571,980 $ 570,774 $ 585,518 $ 558,232 $ 597,391 $ 585,129 $ (12,262) Fiscal Year 2017-I8 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenses: Difference 1. Operating Expenses - Decrease due to lower anticipated grounds maintenance costs. $ (12,262) 2. Capital Outlay- No capital outlay requested. 3. Non -Operating- No change. -7/ OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL GOLF COURSE GREENS DIVISION Code:410120 2 Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget OPERATING EXPENSES 533400 Other Contractual Services 0 229 0 0 0 0 533420 Pest/Weed Control 0 440 200 0 0 0 533440 Electronic Security Services 300 0 0 0 0 0 533445 Groundskeeping Service 513,645 535,632 535,632 535,632 535,632 546,385 534310 Electric 18,734 14,829 11,692 12,000 10,000 11,500 534610 R & M - Buildings 1,131 0 306 500 100 500 534640 R & M -Operating Equipment 18,862 948 1,202 500 700 500 534680 R & M - Irrigation Systems 13,007 16,389 5,255 2,000 3,500 2,000 534685 R & M - Grounds Maintenance 363 201 24,135 6,000 47,159 23,444 535200 Departmental Supplies 414 1,533 520 500 250 250 535220 Cleaning Supplies 0 101 6 100 50 50 535230 Small Tools and Equipment 2,712 596 0 0 0 0 535250 Building Supplies 23 0 0 1,000 0 500 TOTAL OPERATING EXPENSES 569,191 570,898 578,950 558,232 597,391 585,129 CAPITAL OUTLAY 606200 Buildings 1,520 0 0 0 0 0 606300 IOTB 0 0 6,568 0 0 0 TOTAL CAPITAL OUTLAY 1,520 0 6,568 0 0 0 NON-OPERATING EXPENSES 707245 Interest - Golf Course Loan 1,269 (124) 0 0 0 0 TOTAL NON-OPERATING EXPENSES 1,269 (124) 0 0 0 0 TOTAL GREENS DIVISION 571,980 570,774 585,518 558,232 597,391 585,129 2 CITY OF SEBASTIAN. FLORIDA 2017/2018 ANNUAL BUDGET ""'Jr610 '."Uttar, t,AK1N VIV161U1V BUll(itT SUMMARY The Fiscal Year 2017-2018 adopted budget for Golf Course Cstrts Division is $158,097. This compares to the 2016-2017 projected expenses of $155,052, an increase of $3,045 or 1.96%. Personal Services Operating Expenses Capital Outlay Debt Service Amended FY 13-14 FY 14-15 FY 15-16 FY 16.17 Actual Actuhl • Actual Budget $ 78,301 $ 95,327 $ 92,369 $ 103,547 $ 5,377 2,025 4,833 2,900 334,059 Projected Adopted FY 16-17 FY 17-18 nses Budget Difference 92,746 $ 92,291 $ (455) 4,900 8,400 3,500 9,817 9,298 7,272 57,406 57,406 57,406 (Total $ 427,554 $ 106,650 $ 104,474 $ 163.853 Q 155.0;7 it 1 su no7 t Fiscal Year 2017-I8 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenses: 1. Personal Services - Decrease due to lower anticiapted hours worked on holidays. 2. Operating Expenses - Increase due to new water meter and aniticpated usage. 3. Capital Outlay- No capital outlay requested. 4. Debt Service - No change. PERSONAL SERVICES SCHEDULE Difference $ (455) $ 3,500 )LF COURSE CARTS DIVISION Projected Adopted PAY Expense Budget POSITION RANGE GRADE 1515=16 1616=17 1717=18 1616=17 1717=18 t Attendants (P/I') 8.10/14.49 9 2.00 2.00 2.00 $ 43,000 $ 43,000 1 Attendants (Temp) 8.10/hr 6.00 6.00 6.00 40,250 40,000 - 8.00 8.00 8.00 $ 83,250 $ 83,000 Overtime 1,500 800 FICA Tares 6,600 6,411 Group Insurance 0 0 Employee Assistance Program 96 63 Worker's Compensation 1,300 2,017 Total Personal Services $ 92,746 $ 92,291 For P/f Cart Attendants, 2 equals 4 temporary part-time positions. For Temporary Cart Attendants, 6 equals 12 temporary part-time positions CAPITAL OUTLAY SCHEDULE GOLF CO URSECARIS DIVISION Description 2017-18 2018-19 2019-20 2020-21 2021-22 TOTAL Range Ball Dispenser $ $ 2,500 $ - $ - $ - $ 2,500 $ $ 2,500 $ - $ 261,200 $ - $ 263,700 73 'CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET GOLF COURSE CARTS DIVISION Code:410130 %� lr� n Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budget Budget Budget PERSONAL SERVICES 511200 Regular Salaries 34,161 36,527 43,095 42,000 43,000 43,000 511300 Temporary Salaries 36,154 49,802 39,262 51,000 40,250 40,000 511400 Overtime 1,540 1,566 1,753 1,000 1,500 800 512100 FICA Taxes 5,511 6,701 6,458 7,191 6,600 6,411 512301 Group Insurance 0 0 0 0 0 0 512309 Employee Assistance Program 81 76 96 96 96 63 512400 Worker's Comp Insurance 854 655 1,705 2,260 1,300 2,017 TOTAL PERSONAL SERVICES 78,301 95,327 92,369 103,547 92,746 92,291 OPERATING EXPENSES 534320 Water 0 0 0 0 0 4,000 534420 Equipment Leases 500 0 0 0 0 0 534610 R & M - Buildings 3,737 1,400 3,452 1,500 3,500 3,000 534640 R & M -Operating Equipment 956 517 1,094 1,000 1,000 1,000 535200 Departmental Supplies 100 30 281 250 250 250 535220 Cleaning Supplies 4 14 6 50 50 50 535230 Small Tools and Equipment 80 64 0 100 100 100 TOTAL OPERATING EXPENSES 5,377 2,025 4,833 2,900 4,900 8,400 CAPITAL OUTLAY 606400 Vehicles and Equipment 334,059 0 0 0 0 0 TOTAL CAPITAL OUTLAY 334,059 0 0 0 0 0 NON-OPERATING EXPENSES 707145 Principal - Golf Course Loan 0 0 0 52,000 52,000 52,000 707245 Interest - Golf Course Loan 9,817 9,298 7,272 5,406 5,406 5,406 707300 Other Debt Service Costs 0 0 0 0 0 0 TOTAL NON-OPERATING EXPENSES 9,817 9,298 7,272 57,406 57,406 57,406 TOTAL CARTS DIVISION 427,554 106,650 104,474 163,853 155,052 158,097 %� lr� n ITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG "" MUNICIPAL AIRPORT City of Sebastian operates a 625 acre municipal airport through the establishment of an enterprise fund. The airport property was deeded to the city in 1959 by the federal government. The main source of revenue to support the airport operations is lease revenue. The airport receives federal and state government grants to fund airport capital projects, which are accounted in the city's capital improvement fund. Since the year 2000, the Airport has been involved in over $10 million in capital improvements, all of which to better develop the facilities and economic growth. Amended FY 17/18 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 Adopted Description Actual Actual Actual Bu et Projected Budge Total Revenues $ 434,675 $ 415,239 $ 637,924 $ 441,607 $ 444,652 $ 497,456 Total A irport A dmin is tration $ 321,540 $ 311,885 $ 626,054 $ 427,402 $ 422,446 $ 497,456 Total Economic Development 19,527 10,035 13,585 - - - Change in Unrestricted Reserves $ 93,608 $ 93,318 S (1,715) $ 14,205 $ 22,206 $ AIRPORT FUND REVENUE Code:450010 The Fiscal Year 2017-2018 adopted budget for Airport fund revenue is $497,456. This compares to the 2016-2017 projected Airport revenue of$4A652, an increase of $5Z804 or 11.9%. Amended Projected FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 Description Actual Actual Actual Budget Revenue Operating revenue $ 422,843 $ 383,698 $ 412,528 $ 417,406 $ 417,656 $ Non-operating revenues 11,832 31,541 225,396 24,201 26.996 Total revenues and other sources $ 434,675 $ 415,239 $ 637,924 $ 441,6C Fiscal Year 2017-18 Adopted Budget: Major Current level Changes from Fiscal Year 2016-17 Projected Revenue: 1. Operating revenue - Increase due addition of Hangar C and Golf Course Storage Bldg rents. 2. Non-operating revenues - Decrease due to lower anticipated sale of fixed assets. -75 Adopted FY 17-18 id et Difference 483,156 $ 65,500 14.300 (12.6961 Difference $ 65,500 $ (12,696) CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET AIRPORT REVENUE Code:450010 76 Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description Actual Actual Actual Budeet Budeet Budeet OPERATING REVENUE 344100 Fuel Sales 49,504 71,366 78,095 75,000 74,000 74,000 347541 Cost of Sales (36,177) (62,452) (57,919) (56,250) (55,000) (56,000) 362150 Nontaxable Rents 391 391 391 391 391 391 362100 Rents and Royalties 348,026 313,585 331,848 338,375 338,375 404,625 369900 Other Miscellaneous Revenues 60,848 60,547 59,859 59,640 59,640 59,840 369941 Sales Tax Commission 251 261 254 250 250 300 TOTAL OPERATING REVEVn 422,843 383,698 412,528 417,406 417,656 483,156 NON-OPERATINGREVEWE OTHER NON-OPERATING REVEYUE 361100 InterestEamings 149 (230) 939 0 567 600 364100 Sale of Fixed Assets 50 20,602 140 0 4,403 0 365000 Sale of Surplus Materials/Scrap 0 0 0 1,000 500 500 366000 Contributions&Donations 0 0 178,500 0 0 0 369400 Reimbursements 11,633 11,169 45,817 17,675 16,000 13,200 381001 Transfer from Fund 001 GF 0 0 0 5,526 5,526 0 TOTAL OTHER NON-OPERATING REVFMIE 11,832 31,541 225,396 24,201 26,996 14,300 TOTAL AIRPORT REVENUES 434,675 415,239 637,924 441,607 444,652 497,456 USEOFUNRESTRICFEORESERVES 0 0 0 0 0 0 TOTAL AIRPORT SOURCES 1 434,675 1 415,239 1 637,924 1 441,607 1 444,652 1 497,456 76 ,^ �1 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE AIRPORT BUDGET SUMMARY Fiscal Year 2017-2018 adopted budget for the Municipal Airport Administration is $497,456. This compares to the 2016-2017 projected nses of $444,652, an increase of $52,804 or 12.4%. Amended Projected FY 16-17 FY 16-17 Budget Expenses 203,827 $ 203,613 $ 184,249 178,333 4,826 6,000 34,500 34,500 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fis cal Year 2016-17 Projected Expenses: 1. Personal Services -Increase due to negotiated salary increases and insurance costs. 2. Operating Expenses -Increase primarily due to building maintenance and pest control costs. 3. Capital Outlay -Increase due to anticipated entrance sign replacement. 4. Debt Service -Increased repayment of general fund legal loan. rr novlxew nH V1t:YJ Jt-'HEUULE Adopted FY 13-14 FY 14-15 FY 15-16 Budget Actual Actual Actual Personal Services $ 81,490 $ 117,124 $ 141,689 $ Operating Expenses 219,697 173,283 222,553 Capital Outlay 928 2,078 242,436 Debt Service 19,425 19,401 19,376 Contingency 93,608 - - Total $ 415,148 $ 311,885 $ 626,054 $ Amended Projected FY 16-17 FY 16-17 Budget Expenses 203,827 $ 203,613 $ 184,249 178,333 4,826 6,000 34,500 34,500 Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fis cal Year 2016-17 Projected Expenses: 1. Personal Services -Increase due to negotiated salary increases and insurance costs. 2. Operating Expenses -Increase primarily due to building maintenance and pest control costs. 3. Capital Outlay -Increase due to anticipated entrance sign replacement. 4. Debt Service -Increased repayment of general fund legal loan. rr novlxew nH V1t:YJ Jt-'HEUULE Adopted FY I7 -I8 Budget Difference 228,229 $ 24,616 209,727 31,394 10,000 4,000 49,500 15,000 Full Time Equivalents r97 MAS $ 444,652 $ 497,456 $ 52,804 1 Difference $ 24,616 $ 31,394 $ 4,000 $ 15,000 AMPORT ADAW41STRATION Projected Adopted PAY Full Time Equivalents Expense Budget POSMON RANGE GRADE 15_16 .16=17 17=18 16=17 17=18 Airport Director 64,487/116,076 78 0.00 0.00 1.00 $ 63,825 $ 72,625 Airport Manager 37,528/67,550 60 0.00 1.00 0.00 - Airport Maintenance Worker l 25,812/46,462 22 0.00 1.00 1.00 $ 26,700 $ 28,000 Airport Operations Specialist II1 29,538 /57,350 41) 0.00 1.00 1.00 56,150 58,000 Airport Operations Specialist 25,812/46,462 22 1.00 0.00 0.00 - 1.00 3.00 3.00 $ 146,675 $ 158,625 Overtime 1,400 2,000 FICA Taxes 10,825 12,306 Clothing Allowance 120 240 Deferred Compensation 13,125 14,478 Group Health Insurance Premium 18,705 20,337 Dependant Health Ins Premium 5,045 5,406 Health Reimbursement Account 3,925 8,000 Employee Assistance Program 68 48 Worker's Comp Insurance 3,725 4,820 Additional Compensation - 1,969 Total Personal Services $ 203,613 $ 228,229 ?Oak I-7 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET A1ICYUKr AllMUNIS1'RATION Code: 450110 - Continued - Z .^1 r^ Amended Projected Account FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Number Description PERSONAL SERVICES Actual Actual Actual Budget Budget Budget 511200 Regular Salaries 511400 Overtime 512100 FICA Taxes 512215 Clothing Allowance 512225 Deferred Compensation 512301 Group Health Insurance Premium 512305 Dependant Health Ins Premium 512307 Health Reimbursement Account 512309 Employee Assistance Program 512400 Worker's Comp Insurance 512600 OPEB Accrued Expense 512700 Additional Compensation TOTAL PERSONAL SERVICES OPERATING EXPENSES 53,528 462 5,028 120 6,293 6,868 4,037 1,438 30 3,712 (26) 0 81,490 94,353 609 3,778 120 4,843 5,948 3,823 894 23 2,701 32 0 117,124 107,621 727 5,973 120 6,609 8,549 4,068 2,881 34 5,023 84 0 141,689 140,600 500 10,499 240 12,352 21,940 4,679 6,400 72 6,545 0 0 203,827 146,675 1,400 10,825 120 13,125 18,705 5,045 3,925 68 3,725 0 0 203,613 158,625 2,000 12,306 240 14,478 20,337 5,406 8,000 48 4,820 0 1,969 228,229 533100 Professional Services 533200 Audit Fees 533201 Admin Services provided by OF 533202 Maintenance Services provided by GF 533400 Other Contractual Services 533415 Janitorial Services 533420 Pest/Weed Control/Mowing 534000 Travel and Per Diem 534101 Telephone 534105 Cellular Phone 534110 Internet Access 534120 Postage 534130 Express Mail 534310 Electric 534320 Water/Sewer 534420 Equipment Leases 534500 Insurance 534610 R & M Buildings 534620 R & M -Vehicles 534625 R& M- Lighting 534630 R& M -Office Equipment 534635 R& M- Security Systems 534640 R & M -Operating Equipment 534681 R & M -Fencing 534685 R & M -Grounds Maintenance 534700 Printing and Binding 534800 Promotional Activities 534825 Advertising Expenditures 534920 Legal Ads 3,500 1,404 47,495 56,583 2,740 0 862 0 3,436 387 950 118 0 23,640 2,044 0 25,580 6,593 1,498 0 0 0 9,971 2,380 6,839 0 282 0 0 0 1,264 49,180 0 4,002 0 825 1,749 3,598 415 536 47 11 25,554 2,855 0 26,624 6,676 2,698 0 0 0 15,338 634 2,307 139 108 0 294 750 1,201 47,762 0 3,542 0 1,457 1,016 3,943 411 500 81 18 25,185 2,207 0 27,694 21,882 2,582 0 0 0 21,983 30,303 2,563 0 87 0 0 0 1,264 45,500 0 2,750 480 850 3,600 4,100 780 550 250 150 25,000 2,000 0 30,000 10,700 2,800 0 0 0 14,500 6,475 2,000 250 0 0 0 0 1,250 45,500 0 4,250 0 850 3,600 3,600 625 800 200 150 24,000 2,850 100 28,000 4,000 2,800 0 100 0 14,000 6,475 2,000 250 350 450 p 0 1,264 55,000 0 4,250 0 3,086 2,500 3,288 840 1,000 250 178 26,000 3,000 400 24,800 10,446 3,000 4,000 900 2,000 15,000 3,000 3,000 250 1,000 10,800 p - Continued - Z .^1 r^ >O. r�'M OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG Account Number Description FY 13/14 Actual FY 14/15 Actual FY 15/16 Actual Amended FY 16/17 Budget Projected FY 16/17 Budget FY 17/18 Budget 535200 Departmental Supplies 1,695 2,524 2,359 1,250 1,700 2,575 535205 Bank Charges 1,504 2,133 2,404 2,000 2,000 2,000 535210 Computer Supplies 7 69 748 500 350 900 535230 Small Tools and Equipment 215 1,675 178 750 4,000 2,000 535260 Gas and Oil 5,867 7,303 6,508 6,000 6,000 6,500 535270 Uniforms & Shoes 221 185 306 650 600 650 535275 Safety Equipment 0 0 0 200 50 250 535410 Dues and Memberships 430 330 429 500 730 600 535420 Books and Publications 0 0 0 0 0 535450 Training and Education 30 440 540 4,500 935 100 1,000 535710 Non -Ad Valorem Tax 13,426 13,769 13,911 13,900 15,768 13,900 TOTAL OPERATING EXPENSES: 219,697 173,283 222,553 184,249 178,333 209,727 CAPITAL OUTLAY: 606200 Buildings 0 0 178,500 0 0 0 606300 IOTB 0 0 6,020 4,826 6,000 10,000 606310 IOTB - Fencing 0 0 12,000 0 0 0 606400 Vehicles and Equipment 928 2,078 45,916 0 0 0 TOTAL CAPITAL OUTLAY: 928 2,078 242,436 4,826 6,000 10,000 NON-OPERATING EXPENSES 707146 Principal - DST Fund Advance 0 0 0 0 707246 Interest - DST Fund Advance 19,425 19,401 19,376 24,500 0 24,500 0 24,500 909101 Interfund Tr& to General Fund 0 0 0 10,000 10,000 25,000 909901 Contingency 93,608 0 0 14,205 22,206 0 TOTAL NON-OPERATING EXPENSES 113,033 19,401 19,376 48,705 56,706 49,500 TOTAL AIRPORT ADMINISTRATION 415,148 311,885 626,054 1 441,607 1 444,652 1 497,456 CAPITAL OUTLAYSCIIIEDULE AIRPORT - TO BE FUNDED BY AIRPORT FOND EXPENDITURES PER FISCAL YEAR Description 2017-2018 2018-2019 2019-2020 2020-2021 2021-22 TOTAL irport Entrance Signage 10,000 - _ _ _ if) $ 10,000 $ - $ _ $ _ $ - $ AIRPORT - TO B E FUNDED BY DIS CRETIONARY SALES TAX EXPENDITURES PER FISCAL YEAR Description 2017-2018 2018-2019 2019-2020 2020-20212021-22 TOTAL Taxway C,D,EConstruction 109,195 128,819 238,014 Modernize Security Cameras 100,000 - - - - 100,000 Construct Shade Hangars 125,000 - 40,000 - 165,000 Construct Hangar - 225,000 225,000 - 450,000 Construct Access Road West - - - 100,000 - 100,000 $ 334,195 $ 128,819 $ 225,000 $ 365,000 $ - S 238.014 -79 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL HOME OF PELICAN ISLAND This Page Intentionally Left Blank m OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE �", BUILDING DEPARTMENT i� The Building Department is an enterprise operation of the City. The major source of revenue is building permit fees. These have shown some growth over the past couple of years. Operating revenues are sufficient to cover necessary operation and maintenance expenses. Amended Projected FY13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY17/18 Description Actual Actual Actual Bu et Bu et Bu et Total Revenues and Transfers $ 702,196 $ 717,270 $ 815,300 $ 822,315 $ 724,739 $ 690,844 Total F,xpenses 534,928 693,340 716,461 785,696 577,068 607,723 Change in Unrestricted Reserves $ 167,268 $ 23,929 $ 98,839 $ 36,619 $ 147,671 $ 83,121 BUILDING DEPARTMENT REVENUE 480010 The Fiscal Year 2017-2018 adopted budget for the Building Department fund revenue is $690,844. This compares to the 2016-2017 projected Building Department fund revenue of $724,739, a decrease of $33,895 or 4.1%. Amended Projected Adopted FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 Description Actual Actual Actual Budget Revenue Budget Difference Operating revenue $ 698,876 $ 710,622 $ 801,640 $ 744,400 $ 645,400 $ 652,400 $ 7,000 Non-operating revenues 3,320 6,648 13,660 77,915 79,339 38,444 (40,895) Total revenues and other sources $ 702,196 $717,270 $ 815,300 $ 822,315 $ 724,739 $ 690.844 $ (33.8951 Fiscal Year 2017-2018 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-2017 Projected Revenue: Difference 1. Operating revenue -Slight increase due to expected additional building permits issued. $ 2. Non-operating revenues -Decrease duetp no anticipated appropriation fromprioryear. 7,000 $ (40,895) am CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUALBUDGET BUILDING DEPARTMENT REVENUE Code:480010 Account Amended Projected Numbe r Description FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 16/17 FY 17/18 OPERATING REVENUE Actual Actual Actual Budeet Budget i! d 321050 Contractor License 13,797 13,133 12,083 13,000 12,500 13,000 321150 Contractor License -Penalties 3,055 3,635 2,661 2,500 2,400 2,500 322050 Building Permits 374,428 358,845 422,335 390,000 290,000 310,000 322055 Roo fingPermits 40,381 42,148 55,634 50,000 68,000 60,000 322065 AlumimumStructure 14,325 21,450 20,875 21,000 24,000 22,000 322070 Shed Permits 5,775 5,925 6,525 6,300 9,500 7,500 322075 Reinspection Fees 13,110 12,670 24,000 22,500 11,000 12,500 322100 Land Clearing Permits 13,450 13,250 14,300 15,500 11,500 12,000 322200 ElectricalPernits 28,939 29,999 32,457 32,000 27,000 28,500 322225 Plumbing Permits 25,196 28,564 27,485 25,000 21,000 23,000 322230 Pool Permits14,400 18,225 15,945 18,000 20,000 18,000 322240 Solar Permits 2,700 4,575 3,900 3,000 4,800 4,000 322250 Mechanical Permits52 830 60,597 70,928 59,000 52,000 52,000 322300 Fencing Permits,400 17 17,700 19,200 17,000 23,000 18,000 322500 Sign Permits 3,555 2,955 2,610 3,000 2,000 2,800 322600 Expired Permit Fee 8,550 15,300 7,800 8,000 10,000 8,500 329400 Plan Checking Fees 42,822 42,112 43,765 42,000 40,000 41,000 341920 Cert. Copying/Record Research 824 776 757 600 700 600 347556 County Facility Admin Fee 12,346 12,288 11,879 12,000 11,000 12,000 359000 Other Fines and Forfeitures 10,977 6,475 6,502 4,000 5,000 4,500 TOTAL OPERATING REVENUE 698,876 710,622 801,640 744,400 645,400 652,400 OTIM NON-OPERATING REVENUE:- EVENUE361100 361100Interest Income 1,989 2,114 1,380 2,233 1,200 1,200 361105 SBA Interest Earnings 584 2,535 3,852 1,543 4,500 3,000 364100 Sale ofFLved Assets 0 0 5,501 0 0 0 367000 Gain/Loss on investment -1,127 0 0 0 0 0 369900 Other Miscellaneous Revenue 1,874 1,998 2,927 2,500 2,000 2,500 381001 Trans ferfrom CenemlFund 0 6 0 25,000 25,000 0 381410 Interfund Transfer from 410 GC 0 0 0 4,544 4,544 31,744 389991 Appropriation from PYFund Balance 0 0 0 42,095 42,095 0 TOTAL OTMNON-OPE4.ATINGREVWUE 3,320 6,648 13,660 77,915 79,339 38,444 TOTAL BUILDING DEPARTMENT REVENUES 702,196 717,270 815,300 822,315 724,739 690,844 USEOFUNRESTRICTEDRESERVES 0 0 0 0 0 0 TOTAL BUILDING DEPARTNIEVTSOURCES 702,196 717,270 815,300 822,315 724,739 690,844 o1 &a OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE ^ BUILDING DEPARTMENT BUDGET SUMMARY /'1 r1 The Fiscal Year 2017-2018 adopted budget for the Building Department,. excluding budgeted contingency is $607,723. This compares to the projected FY 2016-2017 expenses of $752,242, a decrease of $144,519 or -18.4%. Projected Adopted Amended Projected Adopted Expense Budget FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 16-17 FY 17-18 1717=18 Building Official 64,487/116,076 Actual Actual Actual Budget Expenses Budget 48,439 / 87,190 Difference Personal Services $ 377,564 $ 428,466 $ 428,764 $ 454,131 $ 435,327 $ 503,260 $ 67,933 Operating Expenses 87,859 102,633 117,875 124,470 100,445 104,463 $ 4,018 Capital Outlay 4,395 29,368 65,136 - _ _ g $25/hr Transfers 105,294 27,579 104,086 207,095 216,470 - $ (216,470) Contingency 167,268 - - 36,619 - _ $ _ Total $ 742,380 $ 588,046 $ 716,461 $ 822,315 $ 752,242 $ 607,723 $ (144,519) Fiscal Year 2017-18 Adopted Budget: Major Current Level Changes from Fiscal Year 2016-17 Projected Expenses Difference 1. Personal Services - Increase due to additional part time position and negotiated salary increases and insurance costs. $ 67,933 2. Operating Fxpenses- Increase due to anticipated full year usage of Clear Village software, $ 4,018 3. Capital Outlays - No capital outlay requested $ 4. Transfers - Decrease due to no scheduled transfers out to other departments. $ (216,470) PERSONAL SERVICES SCHEDULE BUR.DINGDEPARTMENT Projected Adopted PAY Full Time Equivalents Expense Budget POSITION RANGE GRADE 15_16 1616=17 17_18 1616=17 1717=18 Building Official 64,487/116,076 78 1.00 1.00 1.00 $ 103,375 $ 106,500 Plans Examiner 48,439 / 87,190 43 1.00 1.00 1.00 66,750 72,500 Chief Building Inspector 47,028 / 84,651 42 1.00 1.00 1.00 61,700 66,500 Local Business Tar Specialist 29,052/52,293 26 1.00 1.00 j.00 60,650 62,500 Permitting Technician 29,052/52,293 26 1.00 1.00 1.00 30,100 31,000 BuuildingInspectorI(Temp) $25/hr 0.00 0.50 0.50 8,400 31,200 5.00 5.50 5.50 TOTALSALAM $ 330,975 $ 370,200 Overtime 2,500 2,500 FICA Taxes 24,700 28,539 Clothing Allowance 280 360 Deferred Compensation 29,200 30,735 Group Health Insurance Premium 24,000 29,761 Dependant Health Ins Premium 13,300 14,247 Health Reimbursement Account 5,500 14,000 Employee Assistance Program 122 99 Worker's Comp Insurance 4,750 9,926 Additional Compensation - 2,913 Total Personal Services $ 435,327 $ 503,260 W-3 CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGI+ T, BUILDING DEPARTMENT Code:480110 Account Number Description PERSONAL SERVICES 511200 Regular Salaries FY 13/14 Actual 290,655 FY 14/15 Actual 326,403 FY 15/16 Actual 327,183 Amended FY 16/17 Budget 341,500 Projected FY 16/17 Budget 322,575 FY 17/18 Budget 339,000 511300 Temporary Salaries 0 0 0 0 8,400 31200 511400 Overtime 2,813 1,381 3,099 1,500 2,500 2,500 512100 FICA Taxes 21,562 26,143 23,493 26,267 24,700 28,539 512215 Clothing Allowance 240 310 240 360 280 360 512225 Deferred Compensation 25,278 30,509 28,643 29,317 29,200 30,735 512301 Group Health Insurance Premium 19,530 23,264 24,556 27,084 24,000 29,761 512305 Dependant Health Ins Premium 6,434 7,088 8,717 10,024 13,300 14,247 512307 Health Reimbursement Account 6,774 5,553 6,262 9,600 5,500 14,000 512309 Employee Assistance Program 102 lit 120 144 122 79 512400 Worker's Comp Insurance 4264 7,596 6,355 8,335 4,750 9,926 512600 OPEB Accrued Expense (88) 108 97 0 0 0 512700 Additional Compensation 0 0 0 0 0 2,913 TOTAL PERSONAL SERVICES 377,564 428,466 428,764 454,131 435,327 503,260 OPERATING EXPENSES 533200 Audit Fees 861 862 0 948 1,000 948 533201 Administrative Services Provided by GF 56,507 62,158 68,374 65,000 65,000 43,000 533400 Other Contractual Services 0 9,203 4,694 4,500 3,500 4,000 534000 Travel and Per Diem 1,021 654 1,171 788 800 700 534101 Telephone 524 408 403 450 410 420 534105 Cellular Telephone 1,431 814 934 1,130 2,150 2,400 534110 Internet Services 1,529 1,511 1,403 2,750 1,950 2,705 534120 Postage 1,447 1,532 1,340 800 600 800 534310 Electric 3,205 3,197 3,054 3200 2,900 3,000 534320 Water/ Sewer 287 266 277 350 280 300 534420 Equipment Leases 0 0 1,449 1,400 1,500 1,500 534500 Insurance 5,850 5,018 6,948 7,000 7,000 7,000 534620 R & M -Vehicles 1,527 1,554 1,975 1,000 500 800 534630 R & M - Office Equipment 4,532 4,425 2,987 26,500 4,000 26,500 534910 Clerk of Court Filing Fees 0 27 0 0 50 50 534920 Legal Ads 0 231 0 0 0 0 535200 Departmental Supplies 1,116 1,191 1,593 1,150 1,150 1,150 535210 Computer Supplies 1,397 60 1,394 1,080 1,850 1,500 535230 Small Tools and Equipment 207 280 0 200 100 200 535260 Gas and 00 4,189 3,459 3,208 3,500 3200 3,500 535270 Uniforms and Shoes 279 275 287 365 325 365 535275 Safety Equpment 0 0 148 50 50 50 535410 Dues and Memberships 876 585 620 1,060 550 775 535420 Books and Publications 106 1,431 524 300 280 1,600 535450 Training and Education 968 1,348 1,359 949 1,300 1200 535900 Depreciation 0 2,145 13,734 0 0 TOTAL OPERATING EXPENSES 87,859 102,633 117,875 124,470 100,445 104,463 CAPITAL OUTLAY 606100 Land 0 10,376 0 0 0 0 606400 Vehicles and Equipment 4,395 18,993 65,736 0 0 0 TOTAL CAPITAL OUTLAY 4,395 29,368 65,736 0 0 0 NON-OPERATING EXPENSES 909101 Transfer to General Fund 65,110 105294 104,086 0 0 0 909131 Transfer to Fund 310 0 27,579 0 14,383 14,383 0 909410 Transfer to Fund 410 0 0 356,700 165,800 175,174 0 909541 Transfer to Fund 415 0 0 0 26,912 26,913 0 909901 Contingency 167,268 0 0 36,619 0 0 TOTAL NON-OPERATING EXPENSES 171,663 132,873 460,786 243,714 216,470 0 TOTAL BUILDING DEPARTMENT 1 641,481 1 693,340 1 1,073,161 1 822,315 1 752,242 1 607,723 z I •l HOME OF PELICAN ISLAND FISCAL YEAR 2017 - 2018 CITY MANAGER'S RECOMMENDED BUDGET AND CAPITAL IMPROVEMENT PROGRAM Draft as of August 10, 2017 Y5 Ami CITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGET .��1TiT ER7, T: KN r %y -- .a o _ HOME OF PELICAN ISLAND This Page Intentionally Left Blank Y6 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 SUMMARY OF CAPITAL PURCHASES AND IMPROVEMENTS List of Proiects FY 2017-18 FY 2018.19 FY 2019-20 FY 2020-21 FY 2021.22 FY 2022-23 Totals General Government - Audio Visual Equipment $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Laserfiche Software Upgrade 50,000 - - - - - 50,000 Computer Replacements -180,000 - - - - 180,000 Computer Upgrades 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Wireless System 5,000 - - - - - 5,000 Firewall Software 75,650 - - - - - 75,650 UPS Bypass Switches - 12,000 - - - - 12,000 Police Department Police Vehicles and Equipment 350,000 350,000 300,000 300,000 300,000 300,000 1,900,000 Evidence Building Fixtures 20,000 50,000 - - - - 70,000 Police Personnel Equipment 20,000 6,000 6,000 6,000 6,000 6,000 50,000 Radio System Upgrades 57,000 50,000 100,000 50,000 - 257,000 Power Source/Generator 17,000 - 200,000 - - - 217,000 Community Development Wayfinding Signage 50,000- 0,000 Street Signage - 50,000 50,000 - - - 1000,000 CRA Master Plan 50,000 - - - - - 50,000 Engineering- Streets & Special Projects Engineering Equipment - 14,500 10,000 - - - 24,500 CavCorp Paving 65,000 - - - - - 65,000 Stonecrop Drainage 750,000 - - - - - 750,000 Speed Cushions and Signage 5,000 -5,000 Street Milling and Repaving 451,000 320,000 250,000 250,000 250,000 250,000 1,771,000 Street Reconstruction - 50,000 - - - - - 50,000 City Hall Parking Lot - 50,000 - - - - 50,000 Working Waterfront Phase 3 - 400,000 - - - - 400,000 Public Works - Road Operation & Maintenance Public Works Heavy Equipment - 275,000 125,000 - - - 400,000 Public Works Roads Vehicles 28,000 - - - 28,000 Public Works Garage Compound 400,000 3,000,000 1,000,000 4,400,000 Stormwater Stormwater Heavy Equipment - 145,000 290,000 70,000 145,000 - 650,000 Swale Improvement Grants 250,000 - - 250,000 Stormwater Equipment - 1,800 78,000 20,000 80,000 35,000 214,800 Parks & Recreation Public Works Parks Mowers - 26,000 38,000 - - - 64,000 Public Works Parks Pickup Trucks -- 30,000 30,000 - - - 60,000 Pickle Ball Courts 213,000 172,000 - - - - 385,000 Barber Street BallBeld Lighting 375,000 - -375,000 Replace Playground Components 25,000 25,000 25,000 25,000 25,000 25,000 150,000 ADA Playground 80,000 - - 80,000 Riverview Park Tree Canopy 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Cemetery Cemetery Mower - 13,000 - - - - 13,000 Irrigation System 150,000 - - - - - - 150,000 Straightening of Headstones 24,375 - - - - - 24,375 Facilities Maintenance City Hall/Police Air Conditioners 40,000 40,000 40,000 40,000 40,000 40,000 240,000 - Fleet Management Public Works Fleet Equipment - 20,000 40,000 7,000 7,000 - 74,000 Golf Course Golf Course Small Equipment - 2,500 - - - - 2,500 Airport Airport Entrance Signage 10,000 - - - - - 10,000 Modernize Security Cameras 100,000 - - - - - 100,000 Taxiways C,D & E Construction 1,998,658 2,391,136 - - - - 4,389,794 Construct Access Road West - - - - 2,000,000 - 2,000,000 Engineer and Construct Hangar - - 1,125,000 1,125,000 - - 2,250,000 Construct Shade Hangars 625,000 - - 200 000 - 82 oon\ - 5,000 Totals $ 6,376,683 $ 7,663,936 $ 3,775,000 $ 2,133 000 $ 2,893,000 $ 696,000 $ 23,537,619 m CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 SUMMARY OF CAPITAL IMPROVEMENT PROJECTS Grouped by Function /! General Government FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 $ 1,220,025 Total Grouped by Department 456,000 606,000 356,000 306,000 306,000 2,494,000 Transportation 4,454,658 General Government S 190,650 $ 222,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 532,650 Police Department 464,000 456,000 606,000 356,000 306,000 306,000 $ 2,494,000 Community Development 110,000 60,000 60,000 10,000 10,000 10,000 $ 260,000 Public Works Department 696,000 $ 23,537,619 Golf Course - 2,500 _ _ _ Streets and Special Projects 1,321,000 784,500 260,000 250,000 250,000 250,000 $ 3,115,500 Road Operation & Maintenance 400,000 3,275,000 1,153,000 - - - S 4,828,000 Stormwater 250,000 146,800 368,000 90,000 225,000 35,000 $ 1,114,800 Parks & Recreation 693,000 253,000 93,000 25,000 25,000 25,000 $ 1,114,000 Cemetery 174,375 13,000 - - - - $ 187,375 Facilities Maintenance 40,000 40,000 40,000 40,000 40,000 40,000 $ 240,000 Fleet Management - 20,000 40,000 7,000 7,000 - $ 74,000 Golf Course - 2,500 - - - - $ 2,500 Airport 2,733,658 2,391,136 1,125,000 1,325,000 2,000,000 - $ 9,574,794 Total by Departments S 6,376,683 S 7,663,936 $ 3,775,000 $ 2,133,000 $ 2,893,000 $ 696,000 $ 23,537,619 Grouped by Function /! General Government $ 515,025 $ 335,000 $ 130,000 $ 80,000 $ 80,000 $ 80,000 $ 1,220,025 Public Safety 464,000 456,000 606,000 356,000 306,000 306,000 2,494,000 Transportation 4,454,658 6,470,636 2,578,000 1,582,000 2,257,000 250,000 17,592,294 Parks & Recreation 693,000 255,500 93,000 25,000 25,000 25,000 1,116,500 �\ Physical Environment 250,000 146,800 368,000 90,000 225,000 35,000 1,114,800 Total by Functions S 6,376,683 $ 7,663,936 S 3,775,000 $ 2,133,000 S 2,893,000 $ 696,000 $ 23,537,619 Groupedbv Funding Source General Fund $ 45,000 $ 134,500 $ 177,000 $ 38,000 $ 38,000 $ 31,000 $ 463,500 DST 2,074,345 4,682,819 2,310,000 755,000 615,000 370,000 10,807,164 LOGT 456,000 320,000 250,000 250,000 250,000 250,000 1,776,000 Recreation Impact Fees 455,000 - - - - - 455,000 Riverfront CRA 110,000 60,000 60,000 10,000 10,000 10,000 260,000 Stormwater Fund 250,000 1,800 78,000 20,000 80,000 35,000 464,800 Golf Course - 2,500 _ _ _ _ 2,500 Airport 10,000 - - - - - 10,000 GrantsBankNotes 2,951,963 2,462,317 900,000 1,060,000 1,900,000 - 9,274,280 Cemetery 24,375 - - - - - 24,375 Total Funding Sources $ 6,376,683 $ 7,663,936 $ 3,775,000 $ 2,133,000 $ 2,893,000 $ 696,000 $ 23,537,619 /1 I • rdo FISCAL YEAR 2017/2018 General Government Audio Visual Equipment Laserfiche Software Upgrade Computer Upgrades Wheless System Firewall Software Police Department Police Vehicles and Equipment Evidence Building Futures Police Personnel Equipment Radio System Upgrades PowerSourcdGeneramr Community Development Wayfinding Signage CRA Master Plan Streets and Special Projects CavCorp Paving Smatecrup Drainage Speed Cushions and Signage Street Milling and Repaving Street Reconstruction Road Operation & Maintenance Public Warks Garage Compound Stormwater Swale Improvement Grants Parks & Recreation Pickle Ball Courts Barber Street BallReld Lighting Replace Playground Components ADA Playground Riverview Park Tme Canopy r�1 Cemetery Irrigation System Straightening of Headstones Facilities Maintenance City Hall/Police Air Conditioners Airport Airport Entrance Sibm age, Modernize Security Cameraz Taxiways CD & E Construction Construct Shade Hangars Total FY 2017/2018 Aoft% General Fund 20,000 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Local Community Recreation Option Redevelopment Impact Starmnnter Cemetery Grants/ Golf Airport Gas Tax DST Aenev Fees Fond Trust Bank Note Fond Fund 30,000 50,000 30,000 5,000 75,650 350,000 20,000 57,000 17,000 50,000 50,000 65,000 187,500 562,500 5,000 451,000 50,000 400,000 250,000 213,000 375,000 25,000 80,000 10,000 150,000 24,375 40,000 Total 30,000 50,000 30,000 5,000 75,650 350,000 20,000 20,000 57,000 17,000 50,000 50,000 65,000 750,000 5,000 451,000 50,000 400,000 250.000 213,000 375,000 25,000 80,000 10,000 150,000 24,375 40,000 8`1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE /0"\ ena"N '70 Local Community Recreation General Option Redavelnpment Impact Stormwater Cemetery Grantaf Coll Airport Fund Gm Tnx DST enc Fees Fund Trust Bank Note Fund Fond Tutnl FISCAL YEAR 20182019 General Government Computer Replacements 180,000 180,000 Computer Upgrades 30,000 30,000 UPS Bypass Switches 14000 12,000 Police Department Police Vehicles and Equipment 350,000 350,000 Evidence Building Fixtures 50,000 50,000 Police Personnel Equipment 6,000 ti'm Radio System Upgrades 50,000 50,000 Community Development Socet Signage 50,000 50,000 Streets and Special Projects Engineering Equipment 14,500 14,500 Street Milling and Repaving 320,000 320,000 City Hall Parking Lot 50,000 50,000 Working Waterfront Phase 3 200,000 200,000 400,000 Road Operation & Maintenance Public Works Heavy Equipment - 275,000 275.000 Public Works Grunge Compound 3,000,004) 7,000,000 Stormwater i Stormwater Heavy Equipment 145,000 145,000 Stormwater Equipment 1,800 1,800 Parks & Recreation Public Works Parks Mowers 26,000 26.000 Public Works Parks Pickup Trucks 30,000 30,000 Pickle Bell Courts 172,000 172,000 Replace Playgm and Components 25,000 25,000 Riverview Park Tree Canopy 10,000 10,000 Cemetery Cemetery Mower 13,000 13,000 Facilities Maintenance w I 't City RaWPoliee Air Conditioners 40,000 40,000 Fleet Management Public Works Pleat Equipment 20,000 20000 Golf Course Golf Course Small Equipment 2,500 2,500 Airport Taxiways C,D&E Consummion 128,819 2.262.317 2,391136 Total FY 20182019 S 134500 S 320,000 S 4582.819 S 60.000 S - S 1500 S - S 2,462317 S 2.500 S - 5 7.663,936 ena"N '70 Atn"1 q1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE ^\ Local Community Recreation General Option Redevelopment Impact Stornnvater Cemetery Grants/ Golf Airport Fund Gas To DST Awe Fees Fund Trust Dank Net Fond Fund Total FISCAL YEAR 2019/2020 General Government Computer Upgrades S 30,000 30,000 Police Department Police Vehicles and Equipment 300,000 300,000 Police Personnel Equipment 6,000 6,000 Radio System Upgrades 100,000 100,000 Power SoumelGenemtor 200,000 200,000 Community Development Street Signage 50,000 50,000 Streets and Special Projects Engineering Equipment 10,000 10,000 Street Mining and Repaving 250,000 250,000 Road Operation & blalntommee Public Works Heavy Equipment 125,000 125,000 Public Works Roads Vehicles 28,000 28,000 Public Works Garage Compound 1,000,000 1,000,000 Stormwater Stormwater Heavy Equipment 290,000 290,000 Storawater Equipment 78,000 78,000 Parks and Recreation Public Works Parks Mowers 38,000 _ 38,000 Public Warks Parks Pickup Trucks 30,000 30,000 Replace Playground Components 25,000 25,000 Riverview Park Tree Canopy 10,000 10,000 Facilities Maintenance City HaWPolice AG Conditioners 40,000 40,000 Flee[ Management Public Warks Fleet Equipment 40,000 40,000 Airport Engineer and Construct Hangar 225,000 900,000 1,125,000 Total FY 2019/2020 S 177,000 S 250.000 S 2310.000 S 60,000 S S 78,000 S S 900,000 S - S S 3,775.000 Atn"1 q1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE ice\ ram WMA Local Community Recreation General Option Redevelopment Impact Stormwater Cemetery Grants/ Golf Airport Fund Gas Tas DST Aacue Fees Food Trust Bank Not Fund Fund Total FISCAL YEAR 2020/2021 General Government Computer Upgrades 30,000 30,000 Police Department Police Vehicles and Equipmeut 300,000 300,000 Police Personnel Equipment 6,000 6,000 Radia System Upgrades 50,000 50,000 Streets and Special Projects Street Milling and Repaving 250,000 250,000 Starmwater Slormwaler Heavy Equipment 70,000 70,000 Stonuwater Equipment 20,000 20,000 Parks and Recreation Replace Playground Components 25,000 25,000 Riverview Park Tree Canopy 10,000 10,000 Facilities Maintenance City HaWPoUce Air Conditioners 40,000 40,000 Fleet Management Public Works Fleet Equipment 7,000 7,000 Airport Engineerand Construct Hangar 225,000 900,000 1,125,000 Construct Shade Hangars 40,000 160,000 200,000 Total FY2030/2021 S 38.000 S 250.000 S 735.000 S 10,000 $ 5 20.000 S 51.060.000 S 5 S 2.133,000 ice\ ram WMA CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE Aft\ /^ft� Aamhk Local Community Recreation General Option Redevelopment Impact Storumater Cemetery Gravis/ Golf Airport Find Gas Tax DST Aeencv Fees Fund Trust Bank Not Fund Fund Total FISCAL YEAR 20218022 General Government Computer Upgmdes 30,000 10,000 Police Department Police Vehicles and Equipment 300,000 30,000 Police Personnel Equipment 6,000 6,000 Streets and Special Projects Sheet Milling and Repaving 250,000 250,000 Stormsvater Stormwater Heavy Equipment 145,000 145,000 Equipment $ks 80,000 80,000 Parks and Recreation and Replace Playground Components 25,000 25,000 Riverview Park Tree Cama PY 10,000 10,000 Facilities Maintenance City HaWFollce Ah Conditioners 40,000 40,000 Elect blaaagemevt Public Works Elect Equipment 7,000 7,000 Airport Construct Access Road Wes/ 100,000 11900,000 2,000,000 Total FY 20212022 5 38,000 5 250,000 S 615,000 S 10,000 S - S K000 5 - S 1900000 S - 5 - S 2,893,000 /^ft� Aamhk CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-23 CAPITAL IMPROVEMENT PROGRAM BY FUNDING SOURCE �1 /00\ /'1 91 Local Community Recreation General Option Redevelopment Impact Stortroater Cemetery Grants/ Golf Airport Fund G.,Tsc DST Aeencv Fees Fund Trust Dank Net Fond Fund Totnl FISCAL YEAR 20222023 General Government Computer Uplaxdes 30.000 30,000 Police Department Police Vehicles and Equipment 300,000 300,000 Police Personnel Equipment 6,000 6,000 Streets and Special Projects Street Milling and Repaving 250,000 250,000 Storervater Stornmeater Equipment 35,000 35,000 Parks god Recreation Replace Playground Components 25,000 35,000 Riverview Park Tree Canopy 10,000 10,000 Facilities Mlaintemnce City HaWPONce Air Conditioners 40,000 40.000 Total FY 20222023 S 31.000 5 250.000 S 370,000 S 10.000 S - S 35.000 S - 5 S - 5 - 5 696000 Grand Total 5 450400 S 1.776,000 S 10.807.164 S 260.000 5 455,000 S 464.800 5 24.375 S 9174.280 S 2.500 S 10.000 5 2351_4619 /00\ /'1 91 1'\ /'N%k CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JI Project Name: Funding Source: Justification: FORM Audio Visual Equipment Project Description: Discretionary Sales Tax Project includes upgrading the capabilities of the current hearing assistance system in the City Council Chambers and acquiring equipment to make it hearing aid compliant. The current hearing assistance system in the City Council Chambers is not hearing aid compliant in accordance with ADA requirements. Part of the project is also to try to reduce some of the echo that is making it hard for some people to hear clearly. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 30,000 $ $ - $ - $ - $ - $ 30,000 Operating Impact (Savings): $ - $ (5,400) $ (1,200) $ 3,000 $ 6,600 $ 9,000 $ 12,000 Project Name: ILaserfiche Software Upgrade JProiect Description: Funding Source:Discretionary Sales Tax Project includes upgrading from the current Laserfiche Classic tc Laserfiche Avante software. Justification: With Laserfiche Avante, we will be able to add features that enable more departments to manage their public records effectively. This update will provide the ability to have the software import on its own and enable departments to use the scanning capability of the copiers to enter the the data into Laserfiche. The City has been advised that Laserfiche Classic will eventually no longer be supported. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (9,000) $ (2,000) $ 5,000 $ 11,000 $ 15,000 $ 20,000 Project Name: Funding Source: Justification: Project Costs: Computer Replacements Project Description: Discretionary Sales Tax I Replace all desktop and laptop employee computers. A City-wide replacement of all desktops and laptops was done in July 2014. It is anticipated that a complete change out of these computers should be completed every five years to keep up-to-date with technology and maintain reliability and performance. FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 180,000 $ - $ $ $ - $ 180,000 Operating Impact (Savings): $ - $ - $ (32,400) $ (7,200) $ 18,000 $ 39,600 $ 18,000 Project Name: Funding Source: Computer Upgrades JProject Description: Discretionary Sales Tax I Computer equipment and software upgrades. Justification: (This is needed to keep up-to-date with new technology and cover the cost of implementing new software releases. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 180,000 Operating Impact (Savings): $ - $ (5,400) $ (6,600) $ (3,600) $ 3,000 $ 12,000 $ (600) 9s CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM GENERAL GOVERNMENT (CONTINUED) /'e Project Name: Justification: Wireless System Funding Source: Project Description: Funding Source: Discretionary Sales Tax Im lement wireless at City Hall and Police De artment. chis will enable a "hot -spot" for Staff and citizens to log in and have internet on their phones/laptops, while it City Hall or the Police Station, Project Costs: FY 17-18 FY 18-19 $ 5,000 $ Operating Impact (Savings): $ - $ (9 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ - $ - $ - $ 5,000 )) $ (200) $ 500 $ L100 $ 1,500 $ 2.000 Project Name: IFirewall Software JProject Description; Funding Source: Discretionary Sales Tax IPurchase two Cisco firepower 2110 NGFW appliances. Justification: The City's Technical Consultant recommends an investment in redundant next generation firewall technology that filters not only active attempts to penetrate the City's firewal from the outside but also filters email and Internet traffic for malware (malicious software, such as viruses, trojans, worms spyware, ransomware, etc.). The estimated cost includes a five year support contract. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 75,650 $ $ $ - $ - $ - $ 75,650 Operating Impact (Savings): $ - $ (9,835) $ 1,513 $ 12,861 $ 22.695 $ 29.504 $ 56.738 Project Name: JUPS Bypass Switches Project Description: Funding Source: IDiscretionary Sales Tax I Install 3 bypass switches on whole -room UPS units. Justification: Two of the City's five major datacenters already have "whole -room" UPS bypass switches. In the event o necessary installations or maintenance, the other three must be completely powered down to facilitate the work. This equipment would allow the affected UPS to be completely bypassed and allow continued operation without interruption. Project Costs: FY 17-18 FY 18-19 FY 19-20 $ $ 12,000 $ Operating Impact (Savings): $ - $ $ (1,5 Project Name: Funding Source: FY 20-21 FY 21-22 FY 22-23 Total $ - $ - $ - $ 12,000 240 PUBLIC $ 3,600 $ Police Vehicles and Equipment Project Description: Discretionary Sales Tax 17/18 350K 6 Police Units. 18/19 350K 6 Police Units. 19/20 300K 5 Police Units. 20/21300K 5 Police Units. 21/22 300K 5 Police Units. 22/23 300K 5 Police Units. Justification: Replacement of vehicles with higher milage and repair costs. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 350,000 $ 350,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,900,000 Operating Impact: $ - $ (77,000) $ (119,000) $ (115,000) $ (81,000) $ (38,000) $ (430,000) q6 /'1 /'1 l 1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC SAFETY (CONTINUED) Project Name: Evidence Building Fixtures Project Description: Funding Source: Discretionary Justification: I Additonal costs provided for growth and improved utilization of evidence storage. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 20,000 $ 50,000 S - $ - $ - $ - $ 70,000 Operating Impact: $ - $ (5,400) $ (17,700) $ (13,500) $ (9,300) $ (5,100) $ (51,000) Project Name: Police Personnel Equipment Pro'ect Description: Funding Source: General Fund 17/18 lOK Rifles and storage containers, 6K Triers and accessories, 4K Justification: Sales Tax 17/18 20K Equipment and shelving for building. 18/19 50K Work space additions for evidence building. Justification: I Additonal costs provided for growth and improved utilization of evidence storage. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 20,000 $ 50,000 S - $ - $ - $ - $ 70,000 Operating Impact: $ - $ (5,400) $ (17,700) $ (13,500) $ (9,300) $ (5,100) $ (51,000) Project Name: Police Personnel Equipment Pro'ect Description: Funding Source: General Fund 17/18 lOK Rifles and storage containers, 6K Triers and accessories, 4K Justification: Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 20,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 50,000 Operating Impact: $ - $ (4,400) $ (3,720) $ (2,440) $ (560) $ 720 $ (10,400) Project Name: Radio System Upgrades Project Description: Funding Source: Discretionary Sales Tax 17/18 7K 4 Mobile radios for dispatch, SOK 15 Hand-held radios. Justification: Sales Tax FY 17-18 Ballistic shields. FY 20-21 FY 21-22 FY 22-23 18/19 6K Tasers and accessories. $ 57,000 19/20 6K Tasers and accessories. $ 50,000 $ - $ - $ 20/21 6K Tasers and accessories. Due to 2020 deadline, these are radio replacements for Dispatch personnel, radio console replacement and 21/22 6K Tasers and accessories. 22/23 6K Tasers and accessories. Replacement of necessary personal equipment for Police Officers, including hand held radio upgrades in stages with a 2021 completion date. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 20,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 50,000 Operating Impact: $ - $ (4,400) $ (3,720) $ (2,440) $ (560) $ 720 $ (10,400) Project Name: Radio System Upgrades Project Description: Funding Source: Discretionary Sales Tax 17/18 7K 4 Mobile radios for dispatch, SOK 15 Hand-held radios. Justification: Project Costs: Sales Tax FY 17-18 18/19 50K 15 Hand-held radios. FY 20-21 FY 21-22 FY 22-23 19-20 50K Radio console, 50K 15 Hand-held radios. $ 57,000 20/2150K 15 Hand-held radios. $ 50,000 $ - $ - $ 257,000 Due to 2020 deadline, these are radio replacements for Dispatch personnel, radio console replacement and replacements for hand-held radios for Police Officers. Project Costs: Sales Tax Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 57,000 $ 50,000 $ 100,000 $ 50,000 $ - $ - $ 257,000 Operating Impact: $ - $ (12,540) $ (17,840) $ (29,140) $ (19,440) $ 2,840 $ (76,120) Project Name: Power Source/Generator Project Description: Funding Source: Discretionary Justification: A Power Source for the 911 Center is necessary, as well as the replacement of the generator needed for the Dispatch radios. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 17,000 $ - $ 200,000 $ - $ - $ - $ 217,000 Operating Impact: $ - $ (4,590) $ (3,570) $ (56,550) $ (43,530) $ (30,510) $ (138,750) �1 Sales Tax 17/18 17K Power Source for the 911 Center 19/20 200K Generator. Justification: A Power Source for the 911 Center is necessary, as well as the replacement of the generator needed for the Dispatch radios. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 17,000 $ - $ 200,000 $ - $ - $ - $ 217,000 Operating Impact: $ - $ (4,590) $ (3,570) $ (56,550) $ (43,530) $ (30,510) $ (138,750) �1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM Project Name: Funding Source: Justification: COMMUNITY DEVELOPMENT Wayfinding Signage I Project Description: Community Redevelopment Agency Install decorative wayfinding signs in the Presidential Street areas. This will help identify businesses and community buildings in this area with cohesive and attractive business directional signs at each end of the streets on U.S. Highway #1 and Indian River Drive. Concurrently, it is expected that actions will be initiated to reduce the sign clutter within these areas. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Operating Impact (Savings): $ - $ (7,500) $ (2,000) $ 3,500 $ 9,000 $ 11,500 $ 14,500 Project Name: Street Signage Project Description: Funding Source: Justification: Project Costs: To be done in conjunction with the wayfinding signage. Most street signs, stop signs and directional signage post and frames would be replaced with materials of similar design to the wayfinding signage. FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 50,000 $ 50,000 $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ - $ (7,500) $ (9,500) $ 1,500 $ 12,500 $ (3,000) Project Name: CRA Master Plan Project Description: Funding Source: Community Redevelopment Update the CRA Master Plan Project Descri tion: Community Redevelopment Agency Purchase and install decorative street and directional signage. To be done in conjunction with the wayfinding signage. Most street signs, stop signs and directional signage post and frames would be replaced with materials of similar design to the wayfinding signage. FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 50,000 $ 50,000 $ - $ - $ - $ 100,000 Operating Impact (Savings): $ - $ - $ (7,500) $ (9,500) $ 1,500 $ 12,500 $ (3,000) Project Name: CRA Master Plan Project Description: Funding Source: Community Redevelopment Update the CRA Master Plan Justification: The current CRA Master is outdated and should be updated. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ $ $ $ $ $ 50,000 Operating Impact (Savings): ENGINEERING - STREETS & SPECIAL PROJECTS Project Name: Funding Source: Justification: Project Costs: Engineering Equipment Project Descri tion: Agency . Justification: The current CRA Master is outdated and should be updated. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 50,000 $ $ $ $ $ $ 50,000 Operating Impact (Savings): ENGINEERING - STREETS & SPECIAL PROJECTS Project Name: Funding Source: Justification: Project Costs: Engineering Equipment Project Descri tion: General Fund 18/19 4.5K Survey Data Collector and IOK Sign Plotter. 19/20 10K CAD Plotter/Scanner. These are useful tools for use by the Engineering Technician and Personnel at the Sign Shop. FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 14,500 $ 10,000 $ $ $ $ 24,500 Operating Impact (Savings): $ - $ - $ (3,190) $ (3,940) $ (1,490) $ 960 $ (7,660) if eoN CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 ^ CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM ENGINEERING - STREETS & SPECIAL PROJECTS (CONTINUED) Project Name: I CavCorp Paving Project Description: Funding Source: IDiscretionary Sales Tax I Complete paving of CavCorp Boat Parking Area. Justification: As part of the original 2017 CIP paving, the CavCorp paving project placed 1" layer of asphalt pavement v 2016-2017 and then a £mal V layer of AC for the entire lot in 2017-2018. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 65,000 $ - $ - $ - $ - $ - $ 65,000 Operating Impact (Savings): $ - $ (4,550) $ (1,300) $ 1,950 $ 5,200 $ 8,450 $ 9,750 Project Name: Stonecrop Drainage Project Description: Funding Source: 75% Hazard Mitigation FEMA Install new dual 60" drainage pipes from Laconia to Stonecrop. Grant. 25% City Matching Requirements from Discretionary Justification: This drainage project is identified in the Citys stormwater master plan to pipe the existing drainage ditc Due to erosion of the side slopes, the ditch has become difficult to maintain and therefore the system needs be piped with dual 60" pipe. The system drains the entire central section of the City and therefore critical maintain flow to avoid any flooding. City matching requirement from discretionary sales taxes and Project Costs: FY 17-18 $ 750,000 $ Operating Impact (; Project Name: Funding Source: Justification: FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total - $ - S - $ - $ - $ 750,000 (67,500) $ (60,000) $ (45,000) $ Cushions and Signage ProjectDescri tion (Local Option Gas Tax Purchase two sets of speed cushions and signage for the neighborhood traffic cahning program. The City is receiving more citizen requests for traffic calming on residential streets. Currently, there are two possible streets which may qualified for traffic calming devices like speed cushions, so staff is budgetting two sets of speed cushions and signage Project Costs: FY 17-18 FY 18-19 $ 5,000 $ Operating Impact (Savings): $ - $ (2 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ $ - $ - $ - $ 5,000 $ 150 $ 550 $ 950 $ 1 Project Name: IStreet Millirig and Re aving I Project Description: Funding Source: [Local Option Gas Tax I Resurfacing of roadways. Justification: Necessary to keep streets in good condition. Repaving reduces pot -hole repairs and claims for dar Timely repaving can avoid a more costly reconstruction. For FY17-18, $451K is projected for Indian Drive, $320K is planned for FY18-19 (Pleasant View $60K, Rolling Hills Drive $108K and Scht Drive $152K). S250K per year is scheduled for future years with actual projects dependent on annual r Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 451,000 $ 320,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,771,000 Operating Impact (Savings): $ - $ (76,670) $ (113,030) $ (124,690) $ (126,350) $ (118,010) $ (558,750) /q CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM n ENGINEERING - STREETS & SPECIAL, PROJECTS (CONTINUED) Project Name: Street Reconstruction I Project Description: Funding Source: I Discretionary Sales Tax lReconstruct 250 linear feet of Damask. Justification: This work involves more than just an overlay of the surface due to the condition of the roadway. Because this, it is eligible for funding by discretionary sales taxes. Project Costs: FY 17-18 FY 18-19 FY 19-2C $ 50,000 $ $ Operating Impact (Savings): $ - $ (24,500) $ (24,` Project Name: I City Hall Parking Lot FY 20-21 FY 21-22 FY 22-23 Funding Source: I Discretionary Sales TaxSeal coat Justification: These parking areas should be seal coated and Project Costs: FY 17-18 FY 18-19 FY 19-20 $ - $ 50,000 $ Operating Impact (Savings): $ - $ - $ (8,5 Project Name: WorkmR Waterfront Phase 3 Funding Source: I Discretionary Sales Tax - 50% lots at the Citv Hall Total $ 50,000 FY 20-21 FY 21-22 FY 22-23 Total - $ - $ - $ - $ 50,000 $ (6,500) $ (4,500) $ (2,500) $ Working Waterfront Shoreline Protection. Justification: This project has been rescheduled. It is for improvements to the Working Waterfront by construction measures to protect the shoreline. The City's matching is from discretionary sales taxes for $200,000. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ 400,000 $ - $ $ $ - $ 400,000 Operating Impact (Savings): $ - $ - $ (196,000) $ (196,000) $ (188,000) $ (188,000) $ (768,000 PUBLIC WORKS - ROAD OPERATION AND MAINTENANCE Project Name: Public Works Heavy Equipment Project Description: Funding Source: Discretionary Sales Tax 18/19 200K Cat Loader, 75K Bobcat Skid Steer. 19/20 125K 8yd Brush Truck Justification: Scheduled replacement of equipment used in the Roads Division that is eligible to be purchased using Discretionary Sales Taxes. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total S - $ 275,000 $ 125,000 $ $ $ $ 400,000 Operating Impact (Savings): $ - $ - $ (74,250) $ (91,500) $ (67,500) $ (43,500) $ (276,750) /'1 Project Name: I Public Works Roads VehiclesPro'ect Descri tion: Funding Source: I General Fund 128K 3/4 Ton Pickup PW -5-2004. Justification: Scheduled re lacement of a Pickup Truck used in the Roads Division. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ $ 28,000 $ $ $ $ 28,000 /'%, Operating Impact (Savings): Included with above. $ - $ - $ - $ (6,160) $ (3,360) S (560) $ (10,080) 160 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 .i►, CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS -ROAD OPERATION AND MAINTENANCE. (CONTINUED) Project Name: Funding Source: Justification: Public Works Garage Compound Project Description: Discretionary Sales Tax. Design and construct new City Garage and Public Works Compound to be located at the Sebastian Municipal Airport. Existing City Garage and Public Works Compound is reaching its capacity to park and service vehicles and equipment. Existing compound sits on commercially valuable property. Relocating the compound to the airport will provide room for growth and allow the city to sell existing property. Airport benefits by receiving rent on the land used by the new City Garage. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 400,000 $ 3,000,000 $ 1,000,000 $ - $ - $ - $ 4,400,000 Operating Impact: $ $ (36,000) $ (302,000) $ (354,000) $ (278,152) $ (39,082) $ (1,009,234) PUBLIC WORKS - STORMWATER UTILITY Project Name: Funding Source: Justification: Stormwater Heavy Equipment Project Description: Discretionary Sales Tax 18/19 145K Transport Truck SW609-2002. 19/20 125K 8 Yard Brush Truck S W607, 165K Slope Mower SW688. 20/2170K 35 Ton Lowbed Trailer SW610-2002. 21/22 145K 2011 Track Excavator. Scheduled replacement of equipment essential to the stormwater maintenance program, Includes a Transport Truck, Brush Truck and Lowbed Trailer that will all be over 15 years old when replaced, plus a Slope Mower and a 2011 Track Excavator used for stormwater ditches. Project Costs: FY 17-18 FY 18-19 $ - $ 145,000 Operating Impact (Savings): FY 19-20 FY 20-21 FY 21-22 FY 22-23 $ 290,000 $ 70,000 $ 145,000 $ $ (101,550) $ (11 Total - $ 650,000 Project Name: Swale Improvement Grants Project Description: Funding Source: Stormwater Fund Establish a grant program to repair or replace Swale improvements. Justification: This will address a long standing problem with property owners that have been unable or unwilling to keep the swales on their property clear and in effective working order. These finds will permit the City act on these problems and direct a contractor to perform the necessary work. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 250,000 $ - $ - $ - $ - $ - $ 250,000 Operating Impact (Savings): $ - $ (70.000) $ (65.000) $ (60.000) $ (55.000) S (50 0001 I lion 0001 Project Name: Funding Source: StormwaterEquipment Project Description: Stormwater Fund 18/19 1K 3' Pump and .8K 2' Pump. 19/20 48K 1 Ton Utility Crew Cab Track S W606-2205, 30K Pickup Truck SW614-2006. 20/21 20K Water Tank and Trailer. 21/22 45K Excavator Buckets & Mowing Heads, 35K Pickup Truck. 22/23 35K Picku Truck Justification: Scheduled replacement of equipment for the stormwater maintenance program Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ $ 1,800 $ 78,000 $ 20,000 $ 80,000 $ 35,000 $ 214,800 Operating Impact (Savings): $ - $ - $ (396) $ (17,376) $ (13,796) $ (21,416) $ (52,984) /o1 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM PUBLIC WORKS - PARKS AND RECREATION Project Name: Funding Source: Justification: Project Costs: Public Works Parks Mowers Project Description: General Fund 18/19 13K Mowers P-370-2010 and P-330 - 2010. 19/20 38K for 3 Mowers. These are scheduled replacements of the mowers used in the Parks Division. FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 $ $ 26,000 $ 38,000 $ - $ - $ - $ Operating Impact (Savings): $ - $ - $ (4,680) $ (7,880) $ 1,080 $ 9,520 $ Project Name: Total 64,000 (1,960) Public Works Parks Pickup Trucks Funding Source: Project Description: General Fund 18/19 30K 3/4 Ton Pickup P328-2001. 19/20 30K Pickup P-707-2003. Justification: (These are scheduled replacements of the Pickup Trucks used in the Parks Division. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ $ 30,000 $ 30,000 $ $ $ - $ 60,000 Operating Impact (Savings): $ - $ - $ (6.600) $ (10.200) $ (4.200) $ 1.800 R (192001 Project Name: Pickle Ball Courts Pro'ectDescri tion: Funding Source: Discretionary Sales Tax I Initially construct 4 courts, followed by 4 more the following year. Justification: This project was budgeted in FY 16/17 from Recreation Impact Fees but due to the unreasonably high construction bids, that project was cancelled and is now being revised to spread the total cost over two years and utilize discretionary sales taxes for funding. rrglect �-osts: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 213,000 $ 172,000 $ $ $ $ $ 385,000 Operating Impact (Savings): Project Name: Barber Street Ballfreld Lighting Project Description: Funding Source: Recreation Impact Fees Upgrade to energy efficient lighting and automation of the controls. Justification: The lighting at the Ballfields is outdated and beyond repair. This project would allow an upgrade to efficient lighting and include the addition of automated and possibly wireless offsite controls. Project Costs: FY 17-18 FY 18-19 $ 375,000 $ - $ Operating Impact (Savings): $ - $ (67,500) $ Project Name: I Replace Playground Funding Source: I General Fund FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total - $ - $ - $ - $ 375,000 $ 37,500 $ 82,500 $ 112.500 $ Justification: This will allocate funds on an annual basis toward replacing rusted or damaged components of pla equipment in parks throughout the City. Many of these have been in service beyond their expected and need to be reeularly insoec[ed for problems and replaced immediately. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 150,000 Operating Impact (Savings): $ - $ (4,500) $ (5,500) $ (3,000) $ 2,500 $ 10,000 $ (500) 102- /ft A"\ CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM Project Name: Funding Source: Justification: PUBLIC WORKS - PARKS AND RECREATION (CONTINUED) ADA Playground Project Description: Recreation Impact Fees I Construction of ADA Playground. Due to construction of the Police Evidence Building where a playground was previously, it is anticipated that a new playground will be constructed at Friendship Park. Project Costs: FY 17-18 FY 18-19 $ 80,000 $ Operating Impact (Savings): $ - $ (22,400) Project Name: I Riverview Park Tree Canopy Project Description: Funding Source: Community Redevelopment Provide for tree maintenance and new plantings that will ensure a future Agency tree canopy at Riverview Park. The priceless value of the tree canopy at Riverview Park provides a very special setting for community events and gatherings. There is a concern that as the large oaks continue to age that this may be lost. It is recommended that we begin to take measures to ensure they are maintained properly and that a program for planting replacement trees be implemented. FY 19-20 $ (20.800) $ FY 20-21 FY 21-22 FY 22-23 (19.200) $ (17.600) Total - $ 80,000 (16.000) R (96 0001 Justification: Project Costs: FY 17-18 FY 18-19 FY 19-20 $ 10,000 $ 10,000 $ 10,000 Operating Impact (Savings): $ - $ (2,900) $ (5.800 FY 20-21 FY 21-22 FY 22-23 Total $ 10,000 $ 10,000 $ 10,000 $ 60,000 $ (11,600) $ Project Name: Cemetery MowerProjectDescription: Funding Source: General Fund Replace mower purchased in 2005. Justification: The mower currently used requires frequent repair and is no longer cost effective to maintain. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ $ 13,000 $ $ $ - $ - $ 13,000 Operating Impact (Savings): $ $ $ (2,340) $ (520) $ 1,300 $ 2,860 $ 1,300 PUBLIC WORKS - CEMETERY Project Name: Funding Source: Irrigation System Project Description: Discretionary Sales Tax Install a new irrigation system at the Cemetery. Justification: The present irrigation system requires frequent repairs due to its age. This project would entirely replace the current system. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 150,000 $ - $ $ $ $ $ 150,000 Operating Impact (Savings): $ - $ (42,000) $ (39,000) $ (36,000) $ (33,000) $ (30,000) $ (180,000) 163 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM 1K Bore Scope4K Air Conditioning PUBLIC WORKS - CEMETERY (CONTINUED) Project Name: I Straightening of Headstones Project Description: Funding Source: Cemetery Trust Fund Straighten and level headstones or markers. Justification: Over time, the headstones and markers at the Cemetery have become out of place. This will provide funds for a contractor to completely address the problem. Project Coss: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 24,375 $ $ $ $ $ $ 24,375 Operating Impact (Savings): PUBLIC WORKS - FACILITIES MAINTENANCE Project Name: I City Hall/Police Air Conditioners Project Descri tion: Funding Source: Discretionary Sales Tax IReplace air conditioners on the roofs of City Hall and Police Station. Justification: These units have served beyond the expected lifespan and are having mechanical issues. One unit will be replaced per year. Discretionary sales taxes can be used as these facilities were built using them. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 240,000 Operating Impact (Savings): $ $ (6,800) $ (12,000) $ (15,600) $ (17,600) $ (18,000) $ (70,000) PUBLIC WORKS - FLEET MANAGEMENT Project Name: Public Works Fleet Equipment Project Description: Funding Source: General Fund 18/19 15k Four Post Lift Recovery Machine. 19/20 40K 3/4 Ton 4WD Utility Service Truck 20/21 7K Tire Balancer. 21/22 7K Portable Welder/Generator Equipment needed for the City Garage. The existing Utility Service Truck will be over 18 years old. Justification: Project Costs: FY 17-18 FY 18-19 $ $ 20,000 Operating Impact (Savings): FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 40,000 $ 7,000 $ 7,000 $ - $ 74,000 (5,400) $ (15,000) $ (13,290) $ (11,160) $ (44,850) GOLF COURSE FUND Project Project Name: Golf Course Small Equipment Descri tion: Funding Source: Golf Course Operating Fund Replace Range Ball Dispenser. Justification: Thus unit is expected to need replacement in the future. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ $ 2,500 $ - $ - $ - $ - $ 2,500 Operating Impact (Savings): $ - $ - $ (300) $ (125) $ 50 $ 225 $ (150) Mq 1K Bore Scope4K Air Conditioning Justification: Project Costs: FY 17-18 FY 18-19 $ $ 20,000 Operating Impact (Savings): FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 40,000 $ 7,000 $ 7,000 $ - $ 74,000 (5,400) $ (15,000) $ (13,290) $ (11,160) $ (44,850) GOLF COURSE FUND Project Project Name: Golf Course Small Equipment Descri tion: Funding Source: Golf Course Operating Fund Replace Range Ball Dispenser. Justification: Thus unit is expected to need replacement in the future. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ $ 2,500 $ - $ - $ - $ - $ 2,500 Operating Impact (Savings): $ - $ - $ (300) $ (125) $ 50 $ 225 $ (150) Mq CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 004k CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND Project Name: Airport Entrance Signage Project Description: Funding Source: Airport Revenue Fund JAdd signage at Airport Entrance, Justification: Additional signage is needed to clearly mark the entranceway from Main Street. Project Costs: Project FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 10,000 $ - $ - $ - $ - $ - $ 10,000 Operating Impact: $ - $ (500) $ 300 $ 1,100 $ 1,900 $ 2,500 $ 5,300 Project Name: Funding Source: Justification: Project Costs: FY 17-18 $ 100,000 Modernize Security Cameras Project Description: IDiscretionary Sales Tax I Upgrade flightline and gate security cameras. All of the flight line and gate security cameras are outdated or broken and no longer capable of capturing quality video. This project involves the purchase of twelve camera units and software to archive previous videos and alert the Police Department of unusual activities. Project F Y 18-19 YY 19-20 FY 20-21 FY 21-22 FY 22-23 Total - $ - $ - $ - $ - $ 100,000 Operating Impact: $ - $ (18,000) $ (4,000) $ 10,000 $ 22,000 $ 30,000 $ 40,000 Project Name: & E Construction /'► Funding Source: 90% FAA Grant. 5% FDOT Grant. Construction of Airport Taxiway D and E will be done in FY17-18 and 5% City Matching Requirements Taxiway C is planned for FY18-19. from Discretionary Sales Tax Justification: New taxiway construction will improve safety by eliminating the current need to cross the intersection of two runways to reach runway thresholds. City matching requirement will be from discretionary sales taxes and lare projected to be $109,195 for Taxiways D and E $128,819 for Taxiway C. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 1,998,658 $ 2,391,136 $ $ $ $ $ 4,389,794 Operating Impact (Savings): $ - $ (179,879) $ (375,095) $ (311,210) $ (243,401) $ (179,517) $ (1,289,102) Project Name: Funding Source: Justification: Project Costs: FY 17-18 Construct Access Road West Project Descri tion: 90% FAA Grant. 5% FDOT Grant. 5% City Matching Requirements from Discretionary Sales Tax Design and Contruct Access Road on west side of airport from Roseland Road to new areas of development on the airport. Land on the West side of the Airport that is available for future economic development requires an access road. $100,000 is estimated to be needed as City matching funds. FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ $ - $ - $ 2,000,000 $ $ 2,000,000 Operating Impact (Savings): $ - $ $ - $ - $ - $ 20,000 $ 20,000 /'N 165 CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2018-2023 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM AIRPORT FUND (CONTINUED) Project Name:Engineer and Construct Hangar Project Description: Funding Source: 80% FDOT Grants. City Matching Engineer and construct a hangar capable of housing (3) corporate Requirements at 20% from aircraft owners or to configure as a large business hangar. Discretionary Sales Tax funds. Justification: Project Costs: FY 17-18 New hangar to meet the growing need for corporate hangar(s) capable of housing large twin engine aircraft with the option of configuring the building for a future business tenant. Airport benefits from rents paid b} tenant(s). City matching requirement will be from discretionary sales taxes and are projected to be $225,00( for FY19-20 and FY20-21. Project FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ - $ - $ 1,125,000 $ 1,125,000 $ - $ - $ 2,250,000 Operating Impact: $ - $ - $ - $ 11,250 $ 33,750 $ 56,250 $ 101,250 Project Name: Construct Shade Hangars Project Description: Funding Source: 80% FDOT Grants. City Matching Apron improvements and installation of pre-engineered open -sided Requirements at 20% from Shade Hangars. Phase -1 involves 14 -hangars. Phase -2 will erect 7 Discretionary Sales Tax funds. Shade Hangars. Justification: Shade hangars offer a lower cost aircraft sheltering alternative to local aircraft owners. Shade hangars will contribute much needed revenue to help bring economic sustainability to the airport. Annual rental revenues are expected bring in over $33,600. Follow up Phase -2 involves 7 additional Shade Hangars. $125,000 in /N FYI 7-18 and $40,000 in FY20-21 will be funded by discretionary sales taxes. Project Costs: FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total $ 625,000 $ - $ - $ 200,000 $ - $ - $ 825,000 Operating Impact (Savings): $ - $ 6,250 $ 12,500 $ 18,750 $ 27,000 $ 35,250 $ 99,750 106 IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST - (300) (125) SUMMARY OF RESULTS 225 Total Golf Course - Project Names FY 18.19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Audio Visual Equipment $ (5,400) S (1,200) $ 3,000 $ 6,600 S 9,000 Laserfiche Software Upgrade (9,000) (2,000) 5,000 11,000 15,000 Computer Replacements - (32,400) (7,200) 18,000 39,600 Computer Upgrades (5,400) (6,600) (3,600) 3,000 12,000 Wireless System (900) (200) 500 1,100 1,500 Firawall Software (9,835) 1,513 12,861 22,695 29,504 UPS Bypass Switches - (1,560) 240 2;040 3,600 Police Vehicles and Equipment (77,000) (119,000) (115,000) (81,000) (38,000) Evidence Building Fixtures (5,400) (17,700) (13,500) (9,300) (5,100) Police Personnel Equipment (4,400) (3,720) (2,440) (560) 720 Radio System Upgrades (12,540) .(17,840) (29,140) (19,440) 2,840 Power Source/Generator (4,590) (3,570) (56,550) (43,530) (30,510) Wayfinding Signage (7,500) (2,000) 3,500 9,000 11,500 Street Signage - (7,500) (9,500) 1,500 12,500 CRA Master Plan - - _ _ _ Engineering Equipment - (3,190) (3,940) (1,490) 960 CavCorp Paving (4,550) (1,300) 1,950 5,200 8,450 Stonecrop Drainage (67,500) (60,000) (45,000) (37,500) (22,500) Speed Cushions and Signage (250) 150 550 950 1,250 Street Milling and Repaving (76,670) (113,030) (124,690) (126,350) (118,010) Street Reconstruction (24,500) (24,500) (23,500) (23,500) - City Hall Parking Lot - (8,500) (6,500) (4,500) (2,500) Working Waterfront Phase 3 - (196,000) (196,000) (188,000) (188.000) Public Works Heavy Equipment (74,250) (91,500) (67,500) (43,5D0) Public Works Roads Vehicles - - (6,160) (3,360) (560) Public Warks Garage Compound (36,000) (302,000) (354,000) (278,152) (39,082) Stomtwater Heavy Equipment (39,150) (108,750) (101,550) (110,400) Swale Improvement Grants (70,000) (65,000) (60,000) (55,000) (50,000) Slormwater Equipment - (396) (17,376) (13,796) (21,416) Public Works Parks Mowers - (4,680) (7,880) 1,080 9,520 Public Works Parks Pickup Trucks - (6,600) (10,200) (4,200) 1,800 Pickle Ball Courts (59,640) (103,540) (95,840) (88,140) (80,440) Barber Street Ballfield Lighting (67,500) (15,000) 37;500 82,500 112,500 Replace Playground Components (4,500) (5,500) (3,000) 2;500 10,000 ADA Playground (22,400) (20;800) (19,200) (17,600) (16,000) Riverview Park Tree Canopy (2,900) (5,800) (8,700) (11,600) (14,500) Cemetery Mower - (2,340) (520) 1,300 2,860 Irrigation System (42,000) (39,000) (36,000) (33,000) (30,000) Straightening of Headstones City Hall/Police Alr Conditioners (6;800), (12,000) (15,600) (17,600) (18,000) Public Works Fleet Equipment (5,400) (15,000) (13,290) (11,160) Total General Fund (627,175) (1,321,603) (1,421,186) (1,071,493) (554,575) Golf Course Small Equipment - (300) (125) 50 225 Total Golf Course - (300) (125) 50 225 Airport Entrance Signage (500) 300 1,100 1,900 2,500 Modernize Security Cameras (18,000) (4,000) 10,000 22,000 30,000 Taxiways C,D B E Construction (179,879) (375,095) (311,210) (243,401) (179,517) Construct Access Road West - - - - 20,000 Engineer and Construct Hangar - 11,250 33,750 56,250 Construct Shade Hangars 6,250 12,500 18,750 27,000 35,250 Total Airport (192,129) (366,295) (270,110) (158,751) (35,517) None Projected Total Building Department - - - - - Total All Funds $ (819,304) $ (1,688,198) $ (1,691,421) $ (1,230,194) $ (589,866) 167 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT /0 Life Capita List of Projects Years FY 2017.18 FY 2018-19 FY 2019.20 FY 2020-21 FY 2021-22 FY 2022.23 Totals General Government Audio Visual Equipment 5 $ 30,000 $ - $ - $ - $ - $ - 30,000 Maintenance 2,100 4,200 6,300 6,400 10,500 Efficiency - (3,000) (1,800) (600) 600 1,200 Risk - (3,000) (1,800) (600) - - Replacement - (1,500) (1,800) (2,100) (2,400) (2,700) Total - (5,400) (1,200) 3,000 6,600 9,000 Laserfiche Software Upgrade 5 50,000 - - - - - 50,000 Maintenance - 3,500 7,000 10,500 14,000 17,500 Efficiency - (5,000) (3,000) (1,000) 1,000 2,000 Risk - (5,000) (3,000) (1,000) - - Replacement - (2,500) (3,000) (3,500) (4,000) (4,500) Total - (9,000) (2,000) 5,000 11,000 15,000 Computer Replacements 5 - 180,000 - - - - 180,000 Maintenance - - 12,600 25,200 37,800 50,400 Efficiency - - (18,000) (10,800) (3,600) 3,600 Risk - - (18,000) (10,800) (3,600) - Replacement - - (9,000) (10,800) (12,600) (14,400) Total - - (32,400) (7,200) 18,000 39,600 Computer Upgrades 5 30,000 30,000 30,000 30,000 30,000 30,000 180,000 Maintenance - 2,100 6,300 12,600 21,000 31,500 Efficiency - (3,000) (4,800) (5,400) (4,800) (3,600) Risk - (3,000) (4,800) (5,400) (5,400) (5,400) Replacement - (1,500) (3,300) (5,400) (7,800) (10,500) Total - (5,400) (6,600) (3,600) 3,000 12,000 Wireless System 5 5,000 - - - - - 5,00 Maintenance - 350 700 1,050 1,400 1,750 �\ Efficiency - (500) (300) (100) 100 200 Risk - (500) (300) (100) - - Replacement - (250) (300) (350) (400) (450) Total - (900) (200) 500 1,100 1,500 Firewall Software 5 75,650 - - - - - 75,650 Maintenance - 5,296 10,591 15,887 21,182 26,478 Efficiency - (7,565) (4,539) (1,513) 1,513 3,026 Risk - (7,565) (4,539) (1,513) - - Total - (9,835) 1,513 12,861 22,695 29,504 UPS Bypass SWIches 5 - 12,000 - - - - 12,000 Maintenance - - 840 1,680 2,520 3,360 Efficiency - - (1,200) (720) (240) 240 Risk - - (1,200) (720) (240) - Total - - (1,560) 240 2,040 3,600 Police Department Police Vehicles and Equipment 7 350,000 350,000 300,000 300,000 300,000 300,000 1,900,000 Maintenance - 17,500 52,500 102,500 167,500 247,500 Efficiency - (35,000) (59,500) (68,500) (68,500) (73,500) Risk - (35,000) (59,500) (68,500) (68,500) (66,500) Replacement - (24,500) (52,500) (80,500) (111,500) (145,500) Total - (77,000) (119,000) (115,000) (81,000) (38,000) Evidence Building Fixtures 10 20,000 50,000 - - - - 70,000 Maintenance - 600 2,700 4,800 6,900 9,000 Efficiency - (2,000) (6,600) (5,200) (3,800) (2,400) Risk - (2,000) (6,600) (5,200) (3,800) (2,400) Replacement - (2,000) (7,200) (7,900) (8,600) (9,300) Total - (5,400) (17,700) (13,500) (9,300) (5,100) /0 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST - CALCULATIONS BY PROJECT (CONTINUED) Engineering - Street Paving and Special Projects Life List of Prolects Years FY 2017.18 FY 2018.19 FY 2019.20 FY 2020-21 FY 2021-22 FY 2022.23 Police Department (Continued) - 725 11950 3,175 4,400 Police Personnel Equipment 7 20,000 6,000 6,000 6,000 6,000 6,000 Maintenance - 1,000 2,300 3,900 5,800 8,000 Efficiency - (2,000) (2,000) (1,820) (1,460) (1,720) Risk - (2,000) (2,000) (1,820) (1,460) (1,320) Replacement - (1,400) (2,020) (2,700) (3,440) (4,240) Total - (4,400) (3,720) (2,440) (560) 720 Radio System Upgrades 7 $ 57,000 $ 50,000 $ 100,000 $ 50,000 $ - $ - Maintenance - 2,850 8,200 18,550 31,400 44,250 EfFiclency - (5,700) (8,990) (15,780) (14,570) (9,140) Risk - (5,700) (8,990) (15,780) (14,570) (8,000) Replacement - (3,990) (8,060) (16,130) (21,700) (24,270) Total - (12,540) (17,840) (29,140) (19,440) 2,840 Power Source/Generator 10 17,000 200,000 - - _ Maintenance - 510 1,020 7,530 14,040 20,550 Efficiency - (1,700) (1,360) (21,020) (16,680) (12,340) Risk - (1,700) (1,360) (21,020) (16,680) (12,340) Replacement - (1,700) (1,870) (22,040) (24,210) (26,380) Total - (4,590) (3,570) (56,550) (43,530) (30,510) Community Development Department (45,100) (68,080) (77,660 (82,240) Wayfinding Signage 7 50,000 _ _ _ _ Maintenance - 2,500 5,000 7,500 10,000 12,500 Efficiency - (5,000) (3,500) (2,000) (500) (1,000) Risk - (5,000) (3,500) (2,000) (500) - Total - (7,500) (2,000) 3,500 9,000 11,500 /\ Street Signage 7 - 50,000 50,000 Maintenance 2,500 7,500 12,500 17,500 Efficiency - - (5,000) (8,500) (5,500) (2,500) Risk - (5,000) (8,500) (5,500) (2,500) Total - - (7,500) (9,500) 1,500 12,500 CRA Master Plan N/A 50,000 - - _ _ _ Normal Operations and Maintenance - Engineering - Street Paving and Special Projects Engineering Equipment 7 - 14,500 10,000 - - _ Maintenance - - 725 11950 3,175 4,400 Efficiency - - (1,450) (2,015) (1,280) (545) Risk - (1,450) (2,015) (1,280) (545) Replacement - - (1,015) (1,860) (2,105) (2,350) Total - - (3,190) (3,940) (1,490) 960 CavCorp Paving 10 65,000 - - _ Maintenance - 1,950 3,900 5,850 7,800 9,750 Risk - (6,500) (5,200) (3,900) (2,600) (1,300) Total - (4,550) (1,300) 1,950 5,200 8,450 Stonecrop Drainage 30+ 750,000 - - _ _ - Maintenance - 7,500 15,000 22,500 30,000 37,500 Risk - (75,000) (75,000) (67,500) (67,500) (60,000) Total - (67,500) (60,000) (45,000) (37,500) (22,500) Speed Cushions and Signage 7 5,000 - _ _ _ _ Maintenance - 250 500 750 1,000 1,250 Risk - (500) (350) (200) (50) - Total - (250) 150 550 950 1,250 Street Milling and Repaving 10 $ 451,000 $ 320,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Maintenance - 13,530 36,660 67,290 105,420 151,050 IOWA, Risk - (45,100) (68,080) (77,660 (82,240) (81,820) Replacement - (45,100) (81,610) (114,320) (149,530) (187,240) Total - (76,670) (113,030) (124,690) (126,350) (118,010) 1bq Capital Totals 50,000 $ 257,000 217,000 50,000 100,000 50,000 24,500 65,000 750,000 5,000 $ 1,771,000 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) 110 Life Capltaj1l List of Projects Years FY 2017.18 FY 2018.19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022.23 Totals Engineering - Street Paving and Special Projects (Continued) Sheet Reconstruction 30+ 50,000 - - - - - 50,000 Maintenance 500 1,000 1,500 2,000 25,000 Efficiency - (5,000) (5,000) (4,500) (4,500) (4,000) Risk - (5,000) (5,000) (4,500) (4,500) (4,000) Replacement (15,000) (15,500) (16,000) (16,500) (17,000) Total - (24,500) (24,500) (23,500) (23,500) - City Hall Parking Lot 10 - 50,000 - - - - 50,000 Maintenance - - 1,500 3,000 4,500 6,000 Risk - (5,000) (4,000) (3,000) (2,000) Replacement - - (5,000) (5,500) (6,000) (6,500) Total - - (8,500) (6,500) (4,500) (2,500) Working Waterfront Phase 3 30+ - 400,000 - - - - 400,000 Maintenance - - 4,000 8,000 12,000 16,000 Efficiency - (40,000) (40,000) (36,000) (36,000) Risk - - (40,000) (40,000) (36,000) (36,000) Replacement - - (120,000) (124,000) (128,000) (132,000) Total - (196,000) (196,000) (188,000) (188,000) Public Works - Road Operation and Maintenance Public Works Heavy Equipment 10 - 275,000 125,000 - - - 400,000 Maintenance - - 8,250 20,250 32,250 44,250 Efficiency - - (27,500) (34,500) (26,500) (18,500) Risk - (27,500) (34,500) (26,500) (18,500) Replacement - (27,500) (42,750) (46,750) (50,750) Total - - (74,250) (91,500) (67,500) (43,500) Public Works Roads Vehicles 7 - - 28,000 - - - 28,00 Maintenance - - - 1,400 2,800 4,200 Efficiency - - - (2,800) (1,960) (1,120) Risk - - - (2,800) (1,960) (1,120) Replacement - - (1,960) (2,240) (2,520) Total - - - (6,160) (3,360) (560) Public Works Garage Compound 30+ 400,000 3,000,000 1,000,000 - - - 4,400,000 Maintenance - 4,000 38,000 82,000 126,000 350,000 Efficiency - (40,000) (340,000) (436,000) (406,000) (392,000) Replacement _ _ _ _ 1,848 2,918 Total (36,000) (302,000) (354,000) (278,152) (39,082) Stormwater Stormvrater Heavy Equipment 10 - 145,000 290,000 70,000 145,000 - 650,000 Maintenance - - 4,350 17,400 32,550 52,050 Efficiency - - (14,500) (40,600) (38,900) (43,300) Risk - - (14,500) (40,600) (38,900) (43,300) Replacement - - (14,500) (44,950) (56,300) (75,850) Total - - (39,150) (108,750) (101,550) (110,400) Swale Improvement Grants 20 $ 250,000 $ - $ - $ - $ - $ - $ 250,000 Maintenance - 5,000 10,000 15,000 20,000 25,000 Efficiency - (25,000) (22,500) (20,000) (17,500) (15,000) Replacement - (50,000) (52,500) (55,000) (57,500) (60,000) Total - (70,000) (65,000) (60,000) (55,000) (50,000) Stormwater Equipment 7 - 1,800 78,000 20,000 80,000 35,000 214,800 Maintenance - - 90 4,080 9,070 18,060 Efficiency - - (180) (7,926) (7,532) (12,538) Risk - - (180) (7,926) (7,532) (12,538) Replacement - - (126) (5,604) (7,802) (14,400) Total - - (396) (17,376) (13,796) (21,416) 110 IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST CALCULATIONS BY PROJECT (CONTINUED) /1 Life Capital List of Projects Years FY 2017.18 FY 2018-19 FY 2019-20 FY 2020.21 FY 2021.22 FY 2022-23 Totals Parks Public Works Parks Mowers 5 - 26,000 38,000 - - - 64,000 Maintenance - - 1,820 6,300 10,780 15,260 Efficiency - - (2,600) (5,360) (2,800) (240) Risk - - (2,600) (5,360) (2,800) (760) Replacement - - (1,300) (3,460) (4,100) (4,740) Total - - (4,680) (7,880) 1,080 9,520 Public Works Parks Pickup Trucks 7 - 30,000 30,000 - - - 60,000 Maintenance - - 1,500 4,500 7,500 10,500 EfBclency - - (3,000 ) (5,100) (3,300) (1,500) Risk (3,000) (5,100) (3,300) (1,500) Replacement (2,100) (4,500) (5,100) (5,700) Total - (6,600) (10,200) (4,200) 1,800 Pickle Ball Courts 20 213,000 172,000 - - - - 385,000 Maintenance - 4,260 11,960 19,660 27,360 35,060 Risk - (21,300) (36,370) (32,520 ) (28,670) (24,820) Replacement _ (42,600) (79,130) (82,980) (86,830) (90,680) Total - (59,640) (103,540) (95,840) (88,140) (80,440) Barber Street Ballfieid Lighting 5 375,000 - - - - 375,000 Maintenance - 26,250 52,500 78,750 105,000 131,250 Efficiency - (37,500) (22,500) (7,500) 7,500 15,000 Risk - (37,500) (22,500) (7,500) - - Replacement - (18,750) (22,500) (26,250) (30,000) (33,750) Total - (67,500) (15,000) 37,500 82,500 112,500 Replace Playground Components 5 25,000 25,000 25,000 25,000 25,000 25,OD0 150,000 O1 Maintenance - 1,750 5,250 10,500 17,500 26,250 Efrrciency - (2,500) (4,000) (4,500) (4,000) (3,000) Risk - (2,500) (4,000) (4,500) (4,500) (4,500) Replacement - (1,250) (2,750) (4,500) (6,500) (8,750) Total - (4,500) (5,500) (3,000) 2,500 10,000 ADA Playground 20 80,000 - - - - - 80,000 Maintenance - 1,600 3,200 4,800 6,400 8,000 Risk - (8,000) (7,200) (6,400) (5,600) (4,800) Replacement - (16,000) (16,800) (17,600) (18,400) (19,200) Total - (22,400) (20,800 (19,200) (17,800) (18,000) Riverview Park Tree Canopy 30+ 10,000 10,000 10,000 10,000 10,000 10,000 60,000 Maintenance - 100 300 600 1,000 1,500 Replacement - (3,000) (6,100) (9,300) (12,600) (16,000) Total - (2,900) (5,800) (8,700) (11,600) (14,500) Cemetery Cemetery Mower 5 - 13,000 - - - - 13,000 Maintenance - - 910 1,820 2,730 3,640 Efficiency - - (1,300) (780) (260) 260 Risk - (1,300) (780) (260) - Replacement - - (650) (780) (910) (1,040) Total - - (2,340) (520) 1,300 2,860 Irrigation System 20 $ 150,000 $ - $ - $ - $ - $ - $ 150,000 Maintenance - 3,000 6,000 9,000 12,000 15,000 Risk - (15,000) (13,500) (12,000) (10,500) (9,000) Replacement - (30,000) (31,500) (33,000) (34,500) (36,000) Total - (42,000) (39,000) (36,000) (33,000) (30,000) Straightening of Headstones N/A 24,375 - - - 24,375 Normal Operations and Maintenance �, IMPACTS OF CAPITAL IMPROVEMENT PROJECTS ON OPERATING COST 7,000 CALCULATIONS BY PROJECT (CONTINUED) - 74,000 - - 600 2,400 4,410 6,630 /'1 (5,600) Life (4,460) Capital List of Protects Years FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021.22 FY 2022-23 Totals Facility Maintenance (6,200) (7,500) (8,870) City Hall/Police Air Conditioners 10 40,000 40,000 40,000 40,000 40,000 40,000 240,000 Maintenance - 1,200 3,600 7,200 12,000 18,000 Effrclency - (4,000) (7,200) (9,600) (11,200) (12,000) Replacement - (4,000) (8,400) (13,200) (18,400) (24,000) Total - (6,800) (12,000) (15,600) (17,600) (18,000) Fleet Management Public Works Fleet Equipment Maintenance Efficiency Risk Replacement Total Golf Course Golf Course Small Equipment Maintenance Risk Replacement Total Airport Airport Entrance Signage Maintenance Risk Total Modernize Security Cameras Maintenance Efficiency Risk Replacement Total Taxiways C,D & E Construction Maintenance Risk Total Construct Access Road West Maintenance Total Engineer and Construct Hangar Maintenance Total Construct Shade Hangars Maintenance Total Totals 10 - 20,000 40,000 7,000 7,000 - 74,000 - - 600 2,400 4,410 6,630 - - (2,000) (5,600) (5,100) (4,460) - (2,000) (5,600) (5,100) (4,460) - - (2,000) (6,200) (7,500) (8,870) - - (5,400) (15,000) (13,290) (11,160) 7 - 2,500 - - - 2,500 - - 125 250 375 500 - (250) (175) (100) (25) - - (175) (200) (225) (250) - (300) (125) 50 225 - 7 10,000 - - - - - 10,000 - 500 1,000 1,500 2,000 2,500 - (1,000) (700) (400) (100) - - (500) 300 1,100 1,900 2,500 5 100,000 - - - - - 100,00 - 7,000 14,000 21,000 28,000 35,000 ' - (10,000) (6,000) (2,000) 2,000 4,000 - (10,000) (6,000) (2,000) - - - (5,000) (6,000) (7,000) (8,000) (9,000) - (18,000) (4,000) 10,000 22,000 30,000 30+ 1,998,658 2,391,136 - - - - 4,389,794 - 19,987 63,885 107,782 151,680 195,578 - (199,866) (438,979) (418,993) (395,081) (375,095) - (179,879) (375,095) (311,210) (243,401) (179,517) 30+ - - - - 2,000,000 - 2,000,000 - - - - - 20,000 - - - - - 20,000 30+ - - 1,125,000 1,125,000 - - 2,250,000 - - - 11,250 33,750 56,250 - - - 11,250 33,750 56,250 30+ 625,000 - - 200,000 - - 825,000 - 6,250 12,500 18,750 27,000 35,250 - 6,250 12,500 18,750 27,000 35,250 $ - $ (819,304) $ (1,688,198) $ (1,691,421) $ (1,230,194) $ (589,866) $ 23,537,619 ,O� /'N IMPACTS OF CAPITAL OUTLAYS ON OPERATING COST CALCULATION CRITERIA Capital Improvements may impact operating costs in several ways. To quantify the amount various projects will generally impact Operating costs, the City applies four main factors, adjusted by the expected years of useful life. These factors are maintenance, efficiency, risk management and replacement. If applicable, some items may be further adjusted to reflect offsets from anticipated revenues the item will generate. -8% 20 Year Useful Life 0% -10% -9% -8% -7% Year of 1 Year 2 Years 3 Years 4 Years 5 Years -4% Purchase After After After After After Maintenance Factor - As items get older, costs for maintaining them will increase. Annual amount should not exceed 100%. 0% 30+ Year Useful Life 0% 1% 2% 3% 4% 5% 20 Year Useful Life 0% 2% 4% 6% 8% 10% 10 Year Useful Life 0% 3% 6% 9% 12% 15% 7 Year Useful Life 0% 5% 10% 15% 20% 25% 5 Year Useful Life 0% 7% 14% 21% 28% 35% 3 Year Useful Life 0% 10% 20% 30% 40% 50% Efficiency Factor - As items get older, the Initially improved efficiency declines. Annual amount could be a loss in subsequent years. 5 Year Useful Life 30+ Year Useful Life 0% -10% -10% -9% -9/ 8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -6% -4% -2% 7 Year Useful Life 0% -10% -7910 -4% -1% 2% 5 Year Useful Life 0% -10% -6% -2% 2% 4% 3 Year Useful Life 0% -10% -5% 0% 5% 10% Risk Management Factor - Items may have savings by reducing liability exposure. Annual amount should not be positive. 30+ Year Useful life 0% -10% -10% -9% -9% -8% 20 Year Useful Life 0% -10% -9% -8% -7% -6% 10 Year Useful Life 0% -10% -8% -616 -4% -2% 7 Year Useful Life 0% -10% -7% -4% -1% 0% 5 Year Useful Life 0% -10% -6% -2% 0% 0% 3 Year Useful Life 0% -10% -5% 0% 0% 0% Replacement Factor - A savings would occur by taking replaced items out of service.Annual amount would continue to compound. 30+ Year Useful Life 0% -30% -31% -32% -33% -34% 20 Year Useful Life 0% -20% -21% -22% -23% -24% 10 Year Useful Life 0% -10% -11% -12% -13% -14% 7 Year Useful Life 0% -7% -8% -9% -10% -11 5 Year Useful Life 0% -5% -6% -79/6 -8% -9% 3 Year Useful Life 0% -3% -4% -5% -6% -7% 1 Revenue Factor - Some items may be offset by additional revenue. These are handled on a case-by-case basis. 113 OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDGE HOME OF PELICAN ISLAND This Page Intentionally Left Blank HOME OF PELICAN ISLAND FISCAL YEAR 2017 - 2018 CITY MANAGER'S RECOMMENDED BUDGET AND CAPITAL Draft as of August 10, 2017 /r> ITY OF SEBASTIAN, FLORIDA 2017/2018 ANNUAL BUDG QTY OF HOME OF PELICAN ISLAND This Page Intentionally Left Blank 116 GENERALFUND PROJECTED BALANCES FISCAL YEARS 2018.2023 Property FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19.20 FY 20.21 FY 21-22 FY 22.23 Taxes (No Grath) $ 3,603,024 $ 3,795,525 S 3,799,624 $ 3,799,624 $ 3,799,624 $ 3,799,624 $ 3,799,624 $ 3,799,624 Franchise Fees (2% Growth) 1,257,430 1,293,398 1,333,454 1,360,123 1,387,326 1,415,072 1,443,373 - 1,472,241 Utility Service Tax (2% Growth) 2,686,322 2,711,900 2,751,498 2,806,528 2,862,659 2,919,912 2,978,310 3,037,876 Intergovernmental (4.5% Growth) 2,654,805 2,532,215 2,608,036 2,725,398 2,848,041 2,976,202 3,110,131 3,250,087 Investment Income 28,859 38,600 34,431 36,526 39,174 38,684 38,010 37,236 Other Revenue 634,660 718,083 791,840 791,840 791,840 791,840 791,840 791,840 Transfers In (Stonnwaler, Cemetery,CRA) 675,753 663,569 729,636 779,638 829,638 879,638 929,638 979,638 Insurance from Hurricane Malihew - 29,089 - _ _ FEMA and State Reimbursements 7,443,750 GENERAL FUND REVENUE $11,740,654 $17,782,379 $13,492,271 $ 12,299.677 $ 72,558,300 $12,820,972 $13,090,927 $13,368,544 Personnel Cost (IM Insurance@l0%, Other @3%) S 8,527,705 $ 7,732,922 $ 8,711,830 $ 9,043,185 S 9,384,480 S 9,736,015 $10,098,095 $10,471,038 Operating Expenditures (No Growth) 2,518,709 3,173,368 3,220,439 3,200,439 3,200,439 3,200,439 3,200,439 3200,439 Total Total Operation and Maintenance $ 11,046,417 S 10,848,290 $ 12 $ 12,243,624 $ 12,584,919 $ 12,936,454 3 13,298,534 $ 13,671,477 Transfers to Other Funds 343,700 503,812 - - Capital Replacements crAdditions 191,903 204,652 Police Persomel Equipment 20,000 6,000 6,000 6,000 E000 6,000 Engineering Equipment 14,500 70,000 Public Works Roads Vehicles 28,000 Public Works Slormwater Equipment Public Works Parks Mowers 26,000 38,000 Public Works Parks Pickup Trucks - 30,000 30,000 Public Works Parks Replace Playground Components 25,000 25,000 25,000 25,000 25,000 25,000 Public Works Cemetery Commercial Mower 13,000 Public Works Fleet Equipment - 20,000 40,000 7,000 7,000 Hurricane Matthew Expenditures 1,750,000 TOTAL FY 16 $ 11,582,020 TOTALFY17 $ 13,304,754 TOTAL FY 19 3 11,957,269 TOTAL FY 19 $ 12,378,124 TOTAL FY 20 S 12,761,919 TOTAL FY 21 f 72,974,454 T TOTAL FY 22 S 73,33Q534 TOTAL FY 23 S 13,702,477 BEGINNING FUND BALANCE $ 5,652,594 $ 5,811,428 $ 4,289,053 $ 5,824,055 S 5,745,605 S 5,541,909 S 5,388,508 $ 5,142,901 TOTAL REVENUES 11,740,854 11,782,379 13,492,271 12,299,677 12,558,300 12,820,972 13,090,927 13,369,544 TOTAL EXPENDITURES 11,582,020 73,304,754 71,957,269 12, 37d, 124 12,761,919 12,97q,d54 13,336,534 13,702,477 UNRESTRICTED RESERVE BALANCE S 5611 42a s 4289 nca S sane nils ¢ csnc meoe�� ........ .. ...... ... LOCAL OPTION GAS TAX FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 /17 FY 15-16 FY 16.17 FY 17-18 FY 18-19 FY 19-20 FY 20.21 FY 21-22 FY 2223 Local Option Gas Taxes $ 646,132 It 656,732 $ 683,001 It 710,321 $ 738,734 $ 768,283 $ 799,015 $ 830,97. FOOT Lighting Agreement 10,352 12,532 12,908 12,908 12,908 12,908 12,908 12,908 Transfer from General Fund (AAF+Streets) 200,000 200,000 - - - - - Investment Income 1,780 1,700 1,182 1,000 1,173 1,568 2.034 2,572 Total Revenues $ 858,264 S 870,964 $ 697,091 It 724,229 $ 752,815 $ 782,760 3 813,956 $ 846,455 Street Lights $ 183,067 $ - $ - $ _ It - g - $ - $ - R/R Crossing Maintenance 5,103 5,103 5,103 5,103 5,103 5,103 5,103 5,103 All Aboard Flodda 106,000 Road Striping 20,000 20,000 20,D00 20,000 20,000 20,000 20,000 Indian River Drive Light Poles 2,846 Road Signs and Markings 23,553 20,512 35,000 35,000 35,000 35,000 35,000 35,000 Sidewalk Construction and Repair 44,077 40,000 40,000 40,000 40,000 40,000 40,000 40,000 Total Operational and Maintenance $ 258,646 $ 191,615 $ 100,103 It 100,103 $ 100,103 $ 100,103 $ 100,103 $ 100,103 Debt Payment - Final FY22.23 242,748 242,635 242,445 243,177 243,802 243,340 242,801 122,174 School Crossing Beacons 9,488 Street Repaving for FY15 + Main Street 246,678 Repaving 153,500 TOTAL $ 901,572 Catch-up Street Repaving 663,423 TOTAL $ 1,107,161 Repaving (Indian River Drive) 451,000 TOTAL $ 793,548 Repaving (Pleasant View/Rollinghills/Schumann) 320,000 TOTAL $ 663,280 Repaving, as needed 250,000 TOTAL $ 593,905 Repaving, as needed 250,000 TOTAL $ 593,443 Repaving, as needed 250,000 TOTAL - $ 592,904 Repaving, as needed 250,000 TOTAL $ 472,277 BEGINNING FUND BALANCE $ 418,661 $ 375,353 $ 139,156 5 42,699 103,648 262,559 451,875 672,928 BUDGET RESERVE - 15% OF EXPENSES 98,824 129,679 82,665 63,015 52,515 52,515 52,515 52,515 UNRESTRICTED RESERVE BALANCE $ 319,838 $ 245,674 $ 56,491 $ (20,316) S 51,133 $ 210,043 $ 399,360 S 620,412 TOTALREVENUES 858,264 870,964 697,091 724,229 752,815 782,760 813,956 846,455 TOTAL EXPENDITURES+TRANSFERS 901,572 1,107,161 793,548 663,280 593,905 593,443 592,904 472,277 ENDING FUND BALANCE 5 276,530 $ 9,477 $ (39,966) $ 40,633 -$ 210,043 $ 399,360 It 620,412 $ 994,590 /17 DISCRETIONARY SALES TAX FUND (DST) PROJECTED BALANCES FISCAL YEARS 2018-2023 III FY 15.16 FY 16-17 FY 17-18 FY 18.19 FY 19.20 FY 20-21 FY 21.22 FY 22.23 /, OST Revenue $ 3,052,152 S 3,110,000 $ 3,187,750 $ 3,267,444 $ 3,349,130 $ 3,432,858 $ 3,518,680 $ 3,608,647 Principal from $285,000 Airport Advance 09/29/08 849 675 702 6,730 6,999 7,279 7,570 7,873 Interest from $285,000 Airport Advance 11,351 11,325 11,2g8 11,270 11,001 10,721 10,430 10,127 Principal from $267,511 Airport Advance 01/05/11 0 1,800 1,872 1,946 2,024 2,105 8,189 8,517 Interest from $267,511 Airport Advance 8,025 10,700 10,628 10,554 10,476 10,395 10,311 9,983 Investment income 8,424 2,965 3,208 2,597 3,182 1,874 2,408 4,175 DST PROJECT REVENUE $ 3,080,601 $ 3,137,465 $ 3,215,458 $ 3,300,540 $ 3,382,811 $ 3,465,232 $ 3,557,588 S 3,647,321 City Hall Debt (Retires 2018) 868,342 354,253 Stormwater Debt(Rettres 5/01/22) 401,143 402,176 403,792 402,914 401,355 400,961 234,292 - Computer Replacement and Annual Upgrades 27,541 112,440 30,000 210,000 30,000 30,000 30,000 30,000 MIS Servers 40,000 Firewall Software 75,650 UPS Bypass Switches 12,000 Audio Visual Equipment 50,000 30,000 Laserfiche Software Upgrade 50,000 Wireless Capability at City Hall and Police Station 5,000 Police Vehicles and Equipment 249,341 388,250 350,000 350,000 300,000 300,000 300,000 300,000 City Hall/Police Air Conditioners 40,000 40,000 40,000 40,000 40,000 Diesel Fuel Tank and Software - 25,000 Presidential Streets 28,656 Fish House Improvements 107,372 Construct Hangar 'C' 24,143 283,151 Airport Drive East 109,062 101,396 Tulip Drive _ 177,124 CavCor Boat Parking Paving Completion 41,915 65,000 Raaf Repairs (City Hall and PD) 40,640 32,517 Painting City Hall - 36,600 Police -Public Parking 62 29,335 City Hall Parking Lot - - - 50,000 Patch Truck - 156,252 Diesel Trader 49,224 Golf Course Improvements 599,858 Police Evidence Garage/Radures 22,915 345,281 20,15D0 50,000 Dispatch Consoles Upgrade - 63,390 Working Waterfront Phase 2A Enhancements 15,791 202,193 Working Waterfront Drainage Phase 3 Shoreline - - 200,000 Excavator (Grant matching) 25,28D Replace Schumann Sidewalk 23,828 Street Reconstruction 136,121 479,045 ^Runway Markings 7,307 warnated Weather Observation System - 21,200 Electrical Boring for Swoop Pond 4,000 Service Pathway 12,104 Chipper 60,999 TOTAL FY 16 $ 2,785,073 Street Reconstruction (Voceee and Damask) 130,545 50,000 Backhoe 84,1$9 Purchase 190 Sebastian ENd. 71,162 Slonecrop Drainage 22,000 187,500 - Airport Master Plan Design/Environmental Study 25,800 Taxiway "C", "D' aml Design 13,110 Dump Truck ( Split with Starmwater/Gene al Fund) 60,000 Gott Clubhouse Recenstrudion 175,000 Cemetery Columbariums (Excess of Trust Fund Budget) 40,093 TOTAL FY 17 $ 3,992,053 Dispatch Console and Rada System Replacement 57,000 50,000 100,000 50,D00 Dispatch Pover Source/Generator 17,000 200,D00 Public Works Garage Compound 400,000 3,000,000 1,000,000 Pickle Ball Courts 213,000 172,000 Stormwaler Heavy Equipment 145,000 290,000 70,000 145,000 Airport Shade Hangars 125,000 40,000 Taxiway 'D' and 'E' Censkuction 109,195 Airport Security Cameras 100,000 Construct Access Road West - - - - 100,000 Cemetery Inigation System 150,000 TOTALFYIS $ 2,478,137 Cal Loader 200,000 8 yd. Brush Truck - 125,000 Skid Steer Track Mower 75,000 - - Taxiway "C' Construction (West and East) 128,619 Engineering and Construction of Hangar '0' 225,000 225,000 TOTAL FY 19 S 5,085,733 TOTAL FY 20 2,711,355 TOTAL FY 21 1,155,961 TOTAL FY 22 849,292 Cemetery South Paved Roadway 100,000 TOTAL FY 23 430,000 €GINNING FUND BALANCE $ 2,413,577 $ 2,709,105 $ 1,854,518 $ 2.591,840 $ 806,647 $ 1,478,103 $ 3,787,374 $ 6,495,670 JDGET RESERVE -10%OF EXPENSES 278,507 399,205 247,814 508,573 271,136 115,596 84,929 43,000 .ESERVE FOR ADVANCES 528,149 525,674 523,100 514,424 505,401 496,017 480,258 463,868 UNRESTRICTED RESERVE BALANCE $ 1,606,921 $ 1,784,226 $ 1,083,604 $ 1,568,842 $ 30,111 $ 866,490 $ 3,222,187 $ 5,988,802 TOTAL REVENUES 3,080,601 3,137,465 3,215,458 3,300,540 3,382,811 3,465,232 3,557,588 3,647,321 TOTAL EXPENDITURES+DEBT*TRANSFERS 2,785,073 3,992,053 2,476,137 5,085,733 2,711,355 1.155981 849.292 430,000 ENDING FUND BALANCE $ 1,902,449 $ 929,639 $ 1,820,826 $ (218,350) $ 701,567 $ 3,175,761 $ 5,930,483 S 9,206,123 Cash on Hand $ 2,180,956 $ 1,328,844 $ 2,068,740 $ 292,223 $ 972,702 $ 3,291,357 $ 6,015,412 $ 9,249,123 III Recreation Impact Fees Investment Income PROJECTED REVENUE Equipment Building Community Center (Paving/Dralrage/Lighting) Barber Street Netting TOTAL FY 15 TOTAL FY 16 Pickle Ball (See DST) Parks & Recreation Comprehensive Plan Parks Inspection Football Field Restrooms CavCorp Boat Parking Landscaping Barber Street Ballfield Lighting TOTAL FY 17 ADA Playground TOTAL FY 18 TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 BEGINNING FUND BALANCE TOTALREVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation Impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2018-2023 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,800 $ 163,8^ 4,353 5,181 4,880 3,377 4,255 5,137 6,024 691 $ 168,153 $ 168,981 $ 168,680 $ 167,177 $ 168,055 $ 168,937 $ 169,824 $ 170,715 16,584 940 50,220 14,875 3[,399 19,600 12,800 128,100 15,491 375,000 $ 226,211 80,000 $ 455,000 It - $ 769,138 $ 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 166,153 168,981 168,680 167,177 166,055 168,937 169,824 170,715 32,399 226,211 455,000 0 0 0 0 0 41 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 $ 1,406,050 FY 15.16 FY 16-17 FY 17-18 FY 18-19 FY 19.20 FY 20-21 FY 21-22 FY 22-23e"" $ 305,003 $ 375,034 $ 374,205 S 281,310 $ 358,578 $ 436,248 $ 514,323 $ 592,807 117,095 135,946 108,947 24,600 53,524 82,612 111,861 141,269 38,818 47,733 48,100 61,025 74,041 87,122 100,270 113,485 308,223 346,180 316,410 194,407 242,376 290,592 339,057 387.773 75,576 $ 75,576 $ 75,576 $ 75,576 $ 75,576 3 75,576 $ 75,576 $ 75,576 28,776 28,776 28,776 28,776 28,776 28,776 28,776 28,776 12,649 12,649 12,649 12,649 12,649 12,549 12,649 12,649 $ 1,726 $ 2,147 $ 2,154 $ 1,692 $ 2,094 $ 2,500 $ 2,908 $ 3,319 663 778 627 148 313 473 632 791 220 273 277 367 432 499 567 635 1,744 1,982 1,822 1,170 1.416 1,665 1,917 2,171 $ 4,353 $ 5,181 $ 4,880 $ 3,377 $ 4,255 $ 5,137 $ 6,024 $ 6,915 $ 7,271 $ 78,552 $ 170,625 $ - $ $ - $ 10,587 56,553 113,750 3,954 12,555 10,587 78,552 170,625 $ 32,399 $ 226,211 $ 455,000 $ - $ $ - $ _ $ $ 375,034 $ 374,205 $ 281,310 $ 358,578 $ 436,248 $ 514,323 $ 592,807 $ 671,701 135,946 108,947 24,600 53,524 82,612 111,861 141,269 170,836 47,733 46,100 61,025 74,041 87,122 100,270 113,485 126,769 346,180 316,410 194,407 242,378 290592 339057 387,773 436,744 $ 904,892 $ 847,662 $ 561,342 $ 728,519 $ 896,574 $ 1,065,511 $ 1,235,334 $ 1,406,050 /'Zo eoN n Aaftk roo Tax Increment from City Tax Increment from County Rents Investment Income PROJECTED REVENUE Waterfront Renovations/Expenses (Crabby Bills) Fagade/Sign Improvement Program Sewer Connection Program' Special Events Operating Expenditures Update CRA Master Plan Signage for Chamber of Commerce Veteran's Memorial Speed Cushions on Indian River Drive CavCorp Enhancements Transfer to General Fund for Quality Maintenance Landscaping Maintenance Contract TOTAL RIVERFRONT CRA FY16 TOTAL RIVERFRONT CRA FY17 Riverview Park Tree Canopy WayBnding Signage TOTAL RIVERFRONT CRA FYI Street Signage TOTAL RIVERFRONT CRA FYI TOTAL RIVERFRONT CRA FY20 TOTAL RIVERFRONT CRA FY21 TOTAL RIVERFRONT CRA FY22 TOTAL RIVERFRONT CRA FY23 BEGINNING FUND BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE RIVERFRONT CRA FUND PROJECTED BALANCES FISCAL YEARS 2018.2023 FY 15-16 FV 16-17 FY 11-18 FY 1849 FY 19-20 FY 20.21 FY 21-22 FY 22 21 $ 181,150 $ 781,631 $ 178,556 $ 183,913 $ 169,430 $ 195,713 $ 200,966 $ 206,995 157,874 160,610 171,433 176,578 181,873 187,329 192,949 198,738 35,000 36,000 36,000 36,000 36,000 36,000 36,000 36,000 23,572 24,000 24,000 24,000 24,000 24,000 24,000 24,000 10,196 30,000 40,000 40,000 40,000 40,000 40,000 40,000 69,500 230,000 - 100,000 100,000 100,000 100,000 100,000 37,120 42,000 42,000 42,000 42,000 42,000 42,000 42,000 63,014 26,654 101,192 103,824 106,535 109,328 112,204 115,167 - 50,000 Submerged Land Lease 3,968 4,710 4,710 15,000 4,710 4,710 4,710 4,710 Legal Advertisements 1,463 11,209 3,875 8,195 188,730 21,567 118,370 $ 366,718 $ 556,384 10,000 10,000 10,000 10,000 10,000 10,000 50,000 $ 317,192 50,000 50,000 $ 319,824 $ 372,535 $ 325,328 $ 328,204 $ 331,167 $ 446,728 $ 458,053 $ 283,137 $ 353,812 $ 432,909 $ 470,714 $ 567,153 $ 672,929 376,043 381,466 387,867 398,921 410,341 421,766 433,980 446,606 366,718 558,364317,192 319,824 372.535 325.32a 328,204 331,167 $ 458,053 $ 283,137 $ 353,812 $ 432,909 S 470,714 $ 567,153 It 672,929 $ 788,368 ` Note: $270,000 is also currently available from the $100,000 per year allocation from ad valorem taxes for Indian River Lagoon cleanup Detail on Ooerafinq Expenditures: Indian River County Tax Assessor $ 5,000 $ 5,000 $ 5,000 5 5,000 $ 5,000 $ 5,060 $ 5,000 $ 5,000 City of Sebastian Administration 13,202 13,202 87,740 90,372 93,083 95,876 98,752 101,715 Street Lighting 15,579 - _ _ Water/Sewer 946 - _ _ _ _ Janitorial Services 20,398 Submerged Land Lease 3,968 4,710 4,710 4,710 4,710 4,710 4,710 4,710 Legal Advertisements 1,463 1,500 1,500 1,500 1,500 1,500 1,500 1,500 CRA Association 175 175 175 175 175 175 175 175 Ad Valorem Taxes 2,033 2,067 2,067 2,067 2,067 2,067 2,067 2,067 Tree Inventory 250 _ Total Operating Expenditures $ 63,014 $ 26,654 $ 101,192 3 103,824 $ 106,535 $ 109,328 $ 112,204 $ 115,167 /a i Stonnwater Fees Transfer from General Fund Investment Income SW PROJECTED REVENUE Professional Services Permit Stomlwater Park Maintenance Ditch Maintenance Road Crossings/Sideyard Pipes Pipe Sliplining Pumps/BaMe Box Maintenance or Replacement Total Operational and Maintenance Lagoon Improvements (25K Oyster Mats, 1/3rd Interface]) SW -618 and SW -619 Pickups SW -6164X4 Pickup 4X4 Herb/Utility Vehicle and Equipment Armadillo SW -628 Tandum Dump Truck Swale Improvement Grants Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY16 SW -606 i Ton Crew Cab Pickup SW -614 4X4 2006 Pickup Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY17 NPDES 5 Year Permit Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY78 Pumps Transfer to General Fund for Swale Maintenance Excavator Buckets/Mowing Heads TOTAL STORMWATER FY19 Water Tank and Trailer Transfer to General Fund for Swale Maintenance TOTAL STORMWATER F -Y20 Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY21 Pickup Truck Replacement Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY22 Pickup Truck Replacement Transfer to General Fund for Swale Maintenance TOTAL STORMWATER FY23 BEGINNING FUND BALANCE BUDGET RESERVE - 15% OF EXPENSES UNRESTRICTED RESERVE BALANCE ANNUALREVENUES ANNUAL EXPENDITURES ENDING FUND BALANCE STORMWATER UTILITY FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 FA -19 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 S 991,055 $ 998,000 S 998,000 $ 998,000 $ 998,000 $ 998,000 $ 998,000 $ 998,000 100,000 100,000 - - - - _ 3,400 4,109 3,535 2,702 3,644 4,215 5077 5645 $ 1,094,455 $ 1,102,109 $ 1,001,535 S 1,000,702 $ 1,001,644 S 1,002,215 $ 1,003,077 $ 1,003,645 $ 148 $ 150 $ - $ - $ - $ - $ - $ - 630 8,682 10,000 10,000 10,000 10,000 10,000 10,000 10,000 37,100 50,827 100,000 90,000 90,000 90,000 90,000 90,000 90,000 110,000 50,000 4,770 10,000 10,000 10,000 10,000 10,000 10,000 10,000 $ 101,527 $ 230,650 $ 160,000 $ 110000 $ 110,000 $ 110,000 $ 110,000 $ 110,000 100,000 100,000 47,851 30,349 17,612 72,860 90,027 - 150,000 250,000 550,000 $ 920,199 - - 48,000 - - 30,000 650,000 $ 1,220,677 7,988 700,000 $ 1,117,988 1,800 700,000 $ 811,800 20,000 700,000 $ 888,000 700,000 $ 830,000 45,000 35,000 700,000 $ 890,000 35,000 700,000 $ 845,000 $ 100,300 11 274,556 $ 155,988 $ 39,535 $ 228,437 S 342,081 S 514,295 $ 627,372 1,094,455 1,102,109 1,001,535 1,000,702 1,001,644 1,002,215 1,003,077 1,003,645 920,199 1,220,677 1,117,988 811,800 888,000 830.000 890,000 845,000 $ 136,526 $ (27,113) $ (128,163) $ 106,667 S 208,881 $ 389,795 $ 493,872 $ 659,267 A0*N fi PARKING IN LIEU OF FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 ^1 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20.21 FY 21-22 FY 22-23 Payments in Lieu of Parking $ 26,130 $ 28,418 $ 13,775 $ - $ _ $ - $ Investment income 358 547 429 432 436 439 - 442 $ 535 PROJECTED REVENUE 26,488 28,965 14,204 432 436 439 442 535 Expenditures: Parking on Indian River Drive 62 44,703 CavCor Boat Parking Lot 13,792 PROJECTED DISBURSEMENTS 62 58,495 - - - NONEXPENDABLETRUSTFUND: BEGINNING FUND BALANCE $ 46,549 $ 72,975 $ 43,445 $ 57,649 $ 58,082 $ 58,517 $ 58,956 $ 59,398 REVENUES 26,488 28,965 14,204 432 436 439 442 535 EXPENDITURES 62 58,495 - _ ENDING FUND BALANCE $ 72,975 $ 43,445 $ 57,649 $ 58,082 $ 58,517 $ 58,956 $ 59,398 $ 59,933 ^1 GOLF COURSE FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 Operating Costs Proshop Cost of Sales Transfer to Capital Fund Bank Note/Capital Lease - Golf Carts Rebuild Greens Other Capital/Picker, Washer, Dispenser Fuel Tank TOTAL FY 16 Close out Capital Fund Repayment of Temporary Loans Interest Payment to Building Fund Principal Payment to Building Fund TOTAL FY 17 TOTAL FY 18 TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 23 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Charges for Services (5% Rate Increase) $ 1,030,793 $ 911,464 S 1,274,434 $ 1,338,156 $ 1,338,156 $ 1,338,156 $ 1,338,156 $ 1,338,156 Proshop Sales 58,461 37,750 55,000 55,000 55,000 55,000 55,000 55,000 Rents 28,473 26,119 42,000 42,000 42,000 42,000 42,000 42,000 Other Revenue 4,587 4,460 4,460 4,460 4,460 4,460 4,460 4,460 Contributions 9,143 9,133 7,004 7,004 7,004 7,004 7,004 7,004 Sale of Carts or Equipment 3,900 88,313 2,391 Pressure Wash/Paint Clubhouse 88,313 Temporary Loan from General Fund 402,000 3,185 - Electrical Work 25,011 Transfer from General Fund R&R 9,650 1,907 Cart Barn Repairs 23,886 Parking Lot Lights - Building Loan Advance from Building Fund (Greens) 20,916 175,174 Roofing/Shutters - Building Loan 61,940 Painting and Carpet Investment Income CAPITAL FUND BALANCE $ (34,818) $ - $ - $ _ $ _ $ _ $ _ It - Total Fund 410 and 415 Balances $ (203,426) $ (595,321) S PROJECTED REVENUE $ 1 537 357 $ 1 254 320 $ 1 382 898 $ 1446 620 144 (356,700) (356 700) (332.074) (307.126) (281,852) (256,247) (230,308) (204,029) Operating Costs Proshop Cost of Sales Transfer to Capital Fund Bank Note/Capital Lease - Golf Carts Rebuild Greens Other Capital/Picker, Washer, Dispenser Fuel Tank TOTAL FY 16 Close out Capital Fund Repayment of Temporary Loans Interest Payment to Building Fund Principal Payment to Building Fund TOTAL FY 17 TOTAL FY 18 TOTAL FY 19 TOTAL FY 20 TOTAL FY 21 TOTAL FY 22 TOTAL FY 23 175,174 2,000 1,907 6,568 $ 1,457,793 2,500 34,818 52,000 45,000 35,000 114,000 15,621 4,544 7,118 6,796 6,470 6,139 5,804 5,465 $ 1,681,033 24,626 24,948 25,274 25,605 25,940 26,279 $ 1,382,898 $ 1,446,838 $ 1,446,850 $ 1,446,432 $ 1,535,087 $ 1,446,435 �►� BEGINNING FUND BALANCE $ (248,172) $ $ 6,620 $ 1,446,620 $ 1,534,933 $ 1,446,620 $ 1,295,329 It 1,268,056 $ 1,258,748 It 1,268,189 $ 1,277,700 $ 1,287,283 $ 1,296,937 $ 1,306,664 44,954 29,000 35,000 35,000 35,000 35,000 35,000 35,000 51,664 1,457,793 1,681,033 1,382,898 1,446,838 1 446 850 57,278 167,534 57,406 57,406 57,406 57,406 57,406 57,406 175,174 2,000 1,907 6,568 $ 1,457,793 2,500 34,818 52,000 45,000 35,000 114,000 15,621 4,544 7,118 6,796 6,470 6,139 5,804 5,465 $ 1,681,033 24,626 24,948 25,274 25,605 25,940 26,279 $ 1,382,898 $ 1,446,838 $ 1,446,850 $ 1,446,432 $ 1,535,087 $ 1,446,435 �►� BEGINNING FUND BALANCE $ (248,172) $ (168,608) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) TOTAL REVENUES 1,537,357 1,254,320 1,382,898 1,446,620 1,446,620 1,446,620 1,534,933 1,446,620 EXPENDITURES 1,457,793 1,681,033 1,382,898 1,446,838 1 446 850 1,446,432 1 535 087 1 446,435 OPERATING FUND BALANCE $ (168,608) $ (595,321) $ (595,321) $ (595,539) $ (595,769) $ (595,582) $ (595,737) $ (595,552) BEGINNING FUND BALANCE $ 140,923 $ (34,818) Transfer from DST Fund $ 599,858 Transfer from Operating Fund 51,664 34,818 Advance from Building Fund 356,700 26,913 Transfer from General Fund R&R 24,600 Investment Income 616 Course Bathrooms 103,396 Irrigation System - DST & Building Loan 884,376 5,997 Cart Path Repairs 59,055 Trash Recepticles 2,384 Golf Bag Rest 4,627 Golf Bag Stands 2,685 Pump #1 Motor Replacement 7,890 Ice Machine 5,161 Ice Machine for Eagles Nest 2,391 Pressure Wash/Paint Clubhouse 3,300 Pump Replacement 3,185 Electrical Work 25,011 Starter Shack Repairs 9,650 Cart Barn Repairs 23,886 Parking Lot Lights - Building Loan 10,242 20,916 Roofing/Shutters - Building Loan 61,940 Painting and Carpet _ CAPITAL FUND BALANCE $ (34,818) $ - $ - $ _ $ _ $ _ $ _ It - Total Fund 410 and 415 Balances $ (203,426) $ (595,321) S (595,321) $ (595,539) S (595,769) S (595,582) $ (595,737) $ (595,552) Due to Other Funds Balances (535,800) (535,800) (535,800) (483,800) (438,800) (403,800) (289,800) (274,179) Building Fund Advance Balance (356,700) (356 700) (332.074) (307.126) (281,852) (256,247) (230,308) (204,029) CAFR Unrestricted Balance $ (1.095.926) S (1 4A7.A911 A 11 dA3 10.1 s H VRA AAAI ell 14.1111 C H OCC C7l,. ell .- .11, e.. ��y AIRPORT FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 %0 TOTAL OPERATING AND CAPITAL FY 15-16 FY 16-17 FY 17.18 FY 18-19 FY 19.20 FY 20.21 FY 21.22 FY 22.23 OPERATING FUND: (65,000) (55,000) (45,000) (35,000) DST Fund Advance Balance (550,638) (548 163) (545 589) Fuel Sales Revenue (2.5% Increase) $ 78,095 $ 74,000 $ 74,000 $ 75,850 $ 77,746 $ 79,690 $ 81,682 $ 83,724 Non-taxable Rents 391 391 391 391 391 391 391 391 Golf Course Rents 100,000 100,000 106,000 106,000 106,000 106,000 106,000 106,000 Taxable Rents 231,847 238,375 298,625 298,625 298,625 298,625 298,625 298,625 Other Revenue 106,070 80,793 73,840 73,840 73,840 73,840 73,840 73,840 Transfer from General Fund 4,826 5,526 Investment Income 892 567 600 784 1,031 956 874 791 PROJECTED REVENUE $ 522,121 $ 499,652 $ 553,456 $ 555,490 $ 557,634 $ 559,502 $ 561,412 $ 563,371 Operating Costs 379,515 381,946 437,956 443,211 448,530 453,912 459,359 464,872 Fuel Purchases for Resale 57,919 55,000 56,000 57,400 58,835 60,306 61,814 63,359 Mower 2,524 Fencing Repairs 27,416 Air Conditioners 14,061 Gate Installation 12,000 Vehicle Purchase 29,331 Swoop Pond 6,020 Wind Sock and Pole 4,826 Repayment of General Fund Advance 50,000 10,000 25,000 10,000 10,000 10,000 10,000 10,000 Repayment of DST Fund Advance 19,376 24,500 24,500 30,500 30,500 30,500 30,500 30,500 TOTAL FY 16 $ 598,162 TOTAL FY 17 $ 476,272 Entrance Signage 10,000 TOTAL FY 18 $ 553,456 TOTAL FY 19 $ 541,111 TOTAL FY 20 $ 547,865 TOTAL FY 21 - $ 554,718 TOTAL FY 22 $ 561,673 TOTAL FY 22 $ 568,730 BEGINNING FUND BALANCE $ 17,944 $ (58,097) $ (34,717) $ (34,717) $ (20,339) $ (10,570) $ (5,786) $ (6,047) O,TOTAL REVENUES 522,121 499,652 553,456 555,490 557,634 559,502 561,412 563,371 TAL EXPENDITURES+DEBT+TRANSFERS 598,162 476,272 553,456 541,111 547 865 554 718 561,673 568,730 cNDING FUND BALANCE $ (58,097) $ (34,717) $ (34,711) $ (20,339) $ (10,570) $ (5,786) $ (6,047) $ (11,407) CAPITAL FUND: BEGINNING FUND BALANCE $ - $ - $ - $ - $ - $ $ Grants 532,818 1,179,906 2,389,463 2,262,317 900,000 - 900,000 $ 1,900,000 Transfers from General Fund 2,800 Transfers from DST 181,895 297,267 334,195 128,819 225,000 225,000 100,000 Total Expended 717,5131,477,173 ,658 2,391 136 1,125,000 1,125,000 2,000,000 ENDING FUND BALANCE $ _ $ _ $ $2,723 - - $ - $ $ 3 TOTAL OPERATING AND CAPITAL $ (58,097) $ (34,717) $ (34,717) $ (20,339) $ (10,570) $ (5,786) $ General Fund Advance Balance (100,000) (90,000) (65,000) (55,000) (45,000) (35,000) DST Fund Advance Balance (550,638) (548 163) (545 589) (536 913) (527 8901 (518 506) CAFR Unrestricted Balance. S MR 7351 A /F79 RRN a raec ¢nm a ,c,n.,��, .. .�,.., ,,.�. - .518 P'1 (6,047) $ (11,407) ?5,000) (15,000) e�N BUILDING FUND PROJECTED BALANCES FISCAL YEARS 2018-2023 Operating Revenue FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22 Other Revenue $ 801,641 $ 645,400 $ 652,400 $ 671,972 $ 692,131 $ 712,895 $ 734,282 $ 756,310 Transfer from General Fund 8,428 2,000 2,500 2,500 2,500 2,500 2,500 2,500 - 25,000 - - - - Principal on Golf Course Loan - - 24,626 24,948 25,274 25,605 25,940 26,279 Interest on Golf Course Loan - 4,544 7,118 6,796 6,470 6,139 5,804 5,465 Investment Income 5,323 5,700 4,200 4,172 4,550 4,948 5,011 5,432 PROJECTED REVENUE $ 815,392 $ 682,644 $ 690,844 $ 710,388 $ 730,925 $ 752,087 $ 773,536 $ 795,986 Operating Costs Compact Pickup Clear Village Software - 14,383 Operating Costs 532,915 Compact Pickup 20,183 Utility Vehicle 28,100 Surface Tablets E814 Large Plan Scanner 14,639 Transfer to General Fund 104,086 Loan to Golf Course 356,700 202,087 TOTAL FY 16 $ 1,059,437 Operating Costs 535,772 TOTAL FY 17 $ 752,242 Operating Costs 607,723 TOTAL FY 18 $ 607,723 Operating Costs 622,673 TOTAL FY 19 $ 622,673 Operating Costs 637,991 TOTAL FY 20 $ 637,991 Operating Costs 653,685 TOTAL FY 21 $ 653,685 Operating Costs TOTAL FY 22 669,766 Operating Costs $ 669,766 TOTAL FY 23 686 $ 686,7. BEGINNING FUND BALANCE $ 975,044 $ 730,999 $ 661,401 $ 744,522 $ 832,237 $ 832,237 $ 925,171 $ 930,639 TOTAL REVENUES 815,392 682,644 690,844 710,388 730,925 752,087 773,536 795,986 EXPENDITURES+DEBT+TRANSFERS 1,059,437 752,242 607,723 622,673 637.991 653,685 669,766 686,242 ENDING FUND BALANCE $ 730,999 $ 661,401 $ 744,522 $ 832,237 $ 925,171 $ 930,639 $ 1,028,941 $ 1,040,383 Golf Course Fund Advance Balance 356,700 558,787 534,161 509,213 483,939 458,334 432,395 406,116 CAFR Unrestricted Balance $ 1,087,699 $1,220,188 $ 1,278,683 $ 1,341,450 $ 1,409,110 $ 1,388,973 $ 1,461,336 $ 1,446,499 e�N